Good afternoon, everyone.

My name is Greg Hahn, and I'm chair of the uh Indianapolis Public Transportation Corporation, and we welcome you to our annual what's not our annual meeting, our monthly meeting, the last of our annual meetings for 2025.

And uh at this point in time, we'd like to do a rule call.

And our uh brilliant uh chief legal counsel, Bob Fry will do the rule call.

Thank you, Mr.

Chair.

I don't think the word brilliant was in your script.

I appreciate that.

Um directors, please indicate your attend.

That's when I call your name.

Director Smith.

Director Quick.

President.

Director Fagan, Director Wilson, Director Gardner, President.

Director Hahn.

President.

Uh we have a quorum, Mr.

Chair.

Thank you, Robert.

Uh, next is uh awards and commendations on our president and CEO, Jennifer Purz, will present uh any words and commendations that we have uh tonight.

So uh the Jennifer Pierce, president and CEO.

Uh, we'll start off as we always do with our safe drivers.

So our November 2025 safe drivers are shown up on the screen.

Congratulations to all of you.

Um, these folks were recognized for their safe driving for the month of November and received a National Safety Council patch pin and certificates.

I'll highlight from that list Ricardo Oxley, who I feel like I've highlighted before.

He's been great, great uh safe driving for a long time.

26 years of service to Indigo, and uh 16 of those for safe driving.

So congratulations and thank you for your service, Mr.

Oxley.

Next, I will highlight our November operations employee of the month, Sylvia Walker.

Sylvia is in our radio control room as one of our dispatchers.

She has um she I received the following in her nomination.

Sylvia Walker has an excellent attendance record and consistently takes initiative to assist new operators who may be lost on their routes.

Her work ethic is exceptional and she collaborates effectively with her co-workers.

Sylvia provides guidance to help streamline operations in the radio room.

Her dedication to her job sets a standard for her peers, and she maintains a high level of professionalism in every aspect of her work.

Congratulations to Sylvia.

And then we have a special guest who has not made it yet.

So I'm gonna hold this next one for when he re arrives.

But we are going to at some point tonight celebrate our ATU president Roy Lester as he retires at the end of this year.

So if I can come back to that, Mr.

Chairman, at some point, that would be great.

Absolutely.

Thank you.

Thank you.

Um without objection, we will enter into the record the finance committee report for its meeting on December 11th and the service committee report for its meeting on December the 12th.

Any objections?

Okay.

Let the record show there isn't, and they'll be entered into the record.

Our next is uh regular agenda, and we'll begin with action item A1, and that's consideration approval of the board minutes from November 20th, 2025.

Uh, are there any questions or comments from the board?

Uh after you've reviewed the minutes.

Okay.

Uh, can I get a motion and consideration and approval of the November 20th, 2025 board minute meetings?

So moved.

Yep.

Okay.

There being a motion and second.

All those in favor say aye.

Aye.

Aye.

Any opposed.

No.

Director show no objection, and that will pass.

Uh now we're going to go back to our awards and ceremony, right?

Thank you.

We have a very special guest this afternoon.

Um, and a very special recognition.

Mr.

Roy Luster is joining us tonight for nearly 30 years.

Mr.

Lester has been a member of the Indigo family, paying playing several starring roles.

In 1997, he started as a professional coach operator, driving a bus for the agency for about 13 years.

But he actually started driving buses long before that, even.

When he was in his early 20s, he drove school buses, and after that, he drove for Indigo's paratransit contractor.

He moved over to Indigo, making $9.75 an hour.

Roy says for him, driving buses has always been about the people and helping them get to where they need to go.

While driving for Indigo, Roy was always involved with ATU local 1070.

First, he was a union steward, then worked his way onto the executive board.

He climbed the ladder to vice president before eventually being elected president in 2010.

For the last 15 years as our union leader, along with union secretary Rachel Hill and the executive board, President Lester has diligently worked to serve the union members here at Indigo.

His motto is Together We Are Stronger.

And he says he considers it a blessing to serve people.

So you can guess what or who Roy will miss the most about his time here.

It is the people.

In his retirement, Roy is very much looking forward to spending quality time with his mother, who's 90 years young and still living on her own.

Roy, we wish you plenty of rest, relaxation, quality time with your family.

If you wouldn't mind joining us up front, we'd like to present you with a few tokens of our appreciation for your longstanding commitment to the agency.

And I'll call the board members up to get a photograph.

It says with deep appreciation to Roy Lester for 28 years of service to Indigo, including 18 years of distinguished leadership as president of ATU Local 1070.

Your dedication, compassion, and tireless advocacy have touched countless lives, strengthened the Indigo workforce, and elevated public transit in Indianapolis.

Thank you for your partnership, leadership, and legacy presented with deep gratitude by Indigo.

Thank you.

Thank you again.

I appreciate it.

I enjoyed my time here.

Thank you.

Good afternoon, uh board members and Director Rocha, budget manager for Indigo, and here to present action item A2.

It is recommended that the IPTC Board of Directors authorize the approval of resolution 2025-10, transferring appropriations and carry forward of outstanding encumbrances for fiscal year 2025.

State guidelines allow the board to carry forward on pay purchase orders at the end of the year.

So this is a process that we do every year.

And the benefit to Indigo is that once we roll this purchase orders into the next fiscal year, the expense will come out of the 2025 appropriations, preserving the 2026 budget for what we budgeted for next year.

Alternatively, um the board chooses not to approve this action.

IPTC would not be able to use 2025 appropriations to pay for any outstanding purchase orders in 2026, which could negatively impact the 2026 budget.

This purchase orders are covered by uh 2025 budget.

So in the next page, um you can see the resolution.

Thank you.

Uh and section one outlines the transfer and appropriations.

We're going to transfer $3 million within the operating budget from personal services to other services and charges.

Section two outlines the total amount that we are requesting authorization to roll forward, which is 334 million, 411,056 and 20 cents.

Finally, in the last page, you can see a lease.

Oh, thank you.

You can see a lease with all of this outstanding encumbrances to be rolled forward, uh broken down by operating and capital categories, vendor names, and with the largest amounts tied to the blue line project.

And that concludes my presentation.

Thank you very much, Andrea.

Um there any questions or comments from the board members?

Yeah, I just have one question.

Andrea.

The three uh in the in the uh action memo.

Um it said 334 million.

What was what was the number?

I don't I don't know.

Yeah, 334 million, four hundred and eleven thousand fifty-six dollars and twenty cents.

And and so the existing encumbrances are the three hundred and fifteen million and then the three million that you're transferring over.

Yes, the the three million is only for the transferring appropriations.

Right.

The 334 million, that is for the uh total amount that we are requesting to be roll forward.

Okay.

So the the 315 is a part of that 334.

Yes.

Gotcha.

Okay.

Just want to make sure I was on the same page.

Thank you.

Thank you.

Any other questions, comments from the board?

If not, can I get a motion for consideration and approval of resolution 2025-10 to transfer an appropriations and carry forward about standing encumbrances for fiscal year 2025?

All those boxes.

Yeah, board members, because this is adoption of a resolution.

We need to do uh a roll call vote for your bylaws.

So please indicate your vote on the present motion when I call your name.

Director Slash, Director Quick, Director Fagan, Director Wilson.

Aye, Director Gardner.

Aye.

Director Hahn.

Aye.

Motion carries.

Thanks.

Thank you very much.

Thanks, Andrea.

Next we'll go to uh action item number three.

And that's consideration and approval of change order uh for the 1501 trench drains replacement project, which we've discussed in the past.

We have and Sarah Stins, uh Senior Project Manager, Capital Facilities Project will make the presentation.

Thank you.

Good afternoon, Sarah Suns, Senior Project Manager.

Uh, this action item is for a recommendation that the board of directors authorize the president and CEO to execute a change order, the third change order with R.L.

Turner for the amount of 126,395.50s.

If approved, this change order would bring our project total to 444,808 and 90 cents.

So as it was mentioned, we've been here before and we've discussed this project a few times.

And this project began in the early parts of 2025 to address a deteriorating drainage system around our fuel lines at 1501 West Washington Street uh garage.

Um, if approved, this change order will give us opportunity to complete the replacement and repair of all of that existing system.

Um throughout the initial excavation activities for the project, we ran into the existing fuel line and found that that fuel line was what shallower and not exactly where it was shown on our as built drawings.

This discovery caused us to have to go back to the drawing board with our designer of record and to come up with a new solution for being able to fix the issue that we had at hand.

We have processed to date two change orders, one of which uh covered investigative camera work and uh of those plumbing lines and soil mitigation from hitting the fuel line.

And then our second change order was to purchase the new materials needed to continue with the installment.

Uh, this change order today would be able to get us across that finish line to finish those last fuel uh the last fuel lane and then the additional drain that is attached between the wash rack and the fuel lines.

Um I'd be happy to answer any questions around this project specifically and um what kind of how we've come to this point or any questions about um how we plan to finish the project.

Thank you, sir.

Uh were there any questions or comments from the board members?

You may remember we went through this one, what a couple meetings ago?

Yeah, it's been it's been closer to the summertime.

Okay.

Anyway, well, thanks.

Um if there aren't any uh questions or comments, can I get a motion for consideration approval of change order for the 1501 trench drains replacement project?

So moved.

Second one.

We need to do no swimming boards.

Okay.

All those in favor, signify by saying aye.

Aye.

All those opposed.

Record reflecting no opposition dispasses.

Thank you.

You're up again.

Yeah, see me.

Two more teams.

A four consideration approval of change order for the CTC handrails project.

Yes.

Hello again, Sarah Stenz, senior project manager.

Uh, this action item is for a recommendation that the board of directors authorized president and CEO.

It's executed change order with advanced restoration contractors incorporated for an amount of 67,988.02.

If approved, this change order would be the project total to 475,567.46 cents.

So this is also an old project that's came before you all a while ago.

Um, believe it or not, we actually initiated this project in the summer of 2023.

And if you've been at the CTC at all in the past year and a half, you've seen these handrails installed and um hopefully you found them to be aesthetically pleasing.

But um kind of throughout the life of the rain garden project, uh the contractor ran into a decent amount of issues that were unforeseen in the field.

Um, some of which were items that were hidden behind the existing plates that sat along the edge, the detectable edge plates that you might have noticed, they had a kind of a rusted patina on them and they would have been around all three sides of any exposed garden.

Um, and the intention was to put handrails in place to be able to provide a better uh level of safety for the public and being around those.

Well, without um proper as built, once again, unfortunately, uh the contractor ran into some issues that we did not foresee when the planning of the project.

And moving forward, we had them finish installing the handrails in this change order is to cover those additional costs that came throughout the project.

Um, and if you'd like more details about what specifics there are that we ran into, I'd be happy to talk about them or any questions about the contractor.

Any questions?

Sarah gonna have to I don't know a whole lot about construction, but this is the second time I've heard that we've had problems with as built.

Yes.

Um drawings.

Yes.

Who's responsibility is the why are we having problems with these as-built drawings and whose responsibility would that be?

That's a great question.

So I'll use the garage as a just a starting example.

So the as built that we have would be the original contract drawings from 1984 when the building was built.

And those set of drawings, when they're handed to the owner are expected to be true and honest to what was installed.

Well, a lot of things have changed since 1984.

We've done a lot of projects, we've maybe changed things.

If somebody does not update a drawing, though, with new information, then all we have is what's in front of us.

And what ultimately is happening is information might not be getting collected accurately, or it might not be getting updated in a manner that is reflective of real life conditions.

So for the case at the CTC, the original contractor would have been responsible to build the building and all of the site according to a set of drawings that prescribed exactly how to do so.

But if they changed something, or let's say they didn't do something 100%.

So for example, a concrete slab was supposed to be four inches, it only became two inches.

If they don't document that on a document and give it to us, we assume they did the right thing and they gave us a four-inch slab to work with.

And then ultimately, when you start disassembling things, you start to find that things don't match.

And then that's kind of what we're up against with some of these renovation projects.

So it there's no way to there's no way to assign responsibility.

The contractor could have done it, could have been us, could have been so it was just we're just kind of a lot of things.

It could have been things.

Definitely unfortunate.

The only time I think you could find a direct person to blame is if something is brand spanking new and you go to change something on it on day two of having it and it's wrong.

Then you could look at them and say that's your fault.

But otherwise, we own a little bit of it.

Okay, all right.

Thank you very much.

Sarah, are we updating or we kind of going through a process as we learn new information to update our documents?

And we're trying to also glean more information as we've been cutting open the slab at 1501 for the drain project, capturing things that are not on the drawings at all, and trying to get those on the drawings.

So we're trying to do our due diligence to bring us up to speed in the few spaces that we have available.

Okay, thank you.

And you may be interested to know too on all of our capital projects now.

Um we have an extensive closeout process where we make sure we receive all the soaper red, purple, blue, all of those.

We make sure that we have all of the actually constructed conditions documented.

So this wouldn't be a problem for future generations.

Okay.

Any other questions, comments?

Thank you, Sarah.

Um, can I get a motion for consideration or approval of change order for the CTC handrails project?

So move.

Second.

There being a motion and second.

All those in favor say aye.

Aye.

Any that are opposed, say nay.

Record Little River show there were no nays.

And so that is approved.

Thank you very much.

You're welcome.

I've got one more for you.

I know.

A5 is uh consideration approval of North Parking Lot Repaving Contractor.

And again, for the record, Sarah Stins will make the presentation.

Thank you.

Again, Sarah Stence Senior Project Manager.

This one's a little bit easier.

So this is for the recommendation for the board of directors to authorize the president and CEO to execute to execute a contract with Howard Companies for the value of 218,443.50 with a complete repaving and restriping of the north parking lot located at 1501 West Washington Street.

So this is the front parking lot where most of our administrative staff and all of our visitors park.

Um so over the years, uh it's beginning to spall and crack, leaving uneven sections of asphalt.

The goal for this project is for us to mill down the top four inches of that asphalt pavement and then place back with brand new asphalt, uh removing a few uh random boxes that are in the parking lot that don't serve us anymore, and then uh to restripe and repaint all the curving there.

And be happy to answer any questions on that one too.

Sarah, how long do we anticipate this will to take?

So in our solicitation, we did tell the contractor of record that they have 30 days to own the parking lot, and we will find parking for our staff at the South lot for those 30 days.

Um we've also worked with them to uh we'll plan the work in the spring.

It's not set yet.

Um, while they'll be under contract, they'll be due to start their work sometime between April and June.

So we'll have a little bit of wiggle room around when works best for us as well.

Yeah.

Sarah, does this uh does this include the the where the law enforcement parks, that little strip there at the south front so it's gonna be the whole thing?

Yep, it'll be the visitor parking, all of that, and it'll include the whole portion of the front lot.

Okay.

All right.

So this isn't like a roadway where you've got to have issues about the base and all that.

No, there's just gonna take the asphalt off and replace the asphalt.

Yes, we did um, we did some boring in the parking lot to make sure we didn't have any concerns with the base and found that it was in good shape.

So the plan is to just mill the top and be able to put uh a new surface on.

We did choose, however, to go four inches instead of the standard one and a half in hopes that it'll elongate its its life, so we won't have to do this again for a while.

You can you may not have an answer to this, but what is the useful life of something like that?

Do you know?

I I honestly I don't know.

I could I could pull a number, but I I'd have to I'd have to ask somebody who's a little bit more proficient in asphalt.

I just was wondering if it was years or decades or no, I I uh years.

I don't think it would be decades.

Okay.

All right, thanks.

Thanks, sir.

You're so good.

I appreciate you.

Thank you very much.

Thanks, sir.

Uh let's see.

Can I get a motion for consideration approval of North Parking Lot Repaving Contractor?

There may be an emotion and second.

All those in favor say aye.

Aye.

Aye.

Any opposed, say nay.

Uh unanimous uh yes, and that will pass.

Thank you very much.

Thank you.

You can say no.

And our director of capital projects, uh, Matt Duffy will present.

How are you doing, man?

I'm good.

Thank you.

Uh good afternoon, Matt Duffy, director of Capital Projects.

It's recommended that the board of directors authorize the president and CEO to reimburse AES Indiana for utility relocation work on the blue line uh near the intersection of Maryland Street and West Street in an amount not to exceed 284,000.

The blue line has been under construction for almost a year now.

Uh about 40% of the utility relocations are complete on the project.

Uh earlier this year, uh following the change in administration at the state level, there was uh re-engaged efforts uh from stakeholders, particularly the uh state of Indiana's Department of Administration, which owns the park and garage just east of West Street, uh between Maryland and Washington.

There's a figure on the second page of this action item that you can reference here.

Um, as well as the Indianapolis Indians who requested that uh we consider relocating the stations that were planned at West Street uh further to the west at Schumacher Way.

Uh following these discussions, uh we directed the relocations to be paused and construction activity uh to be paused at those those station locations.

Uh just so happened that based on the the schedule, those are the stations that were uh could be uh started construction uh initially by the package B contractor that is building the stations, so they utilities were there and um they were they were planning to start construction there, they would have started by now at those station locations.

Uh IPTC engaged with the Federal Transit Administration, FTA's project development team uh to get their approval uh to relocate the station.

We looked at the uh NEPA, which is uh uh National Environmental Protection Act considerations, and we got that cleared on the project as well.

Um and since then have agreed to modify the station locations from West Street to Schumacher Way.

So the you can see on on the map where the uh previous or or current uh station locations are and where the proposed or revised station locations will be.

Uh before this decision, AES had already started the relocations and had completed the bulk of the work, which makes this now uh reimbursable.

We've reviewed guidelines uh for how the City of Indianapolis Department of Public Works would handle this situation as well as the uh Indiana Department of Transportation.

Uh both of them would uh reimburse uh under this situation.

Funds for the relocation uh will come from the blue line uh contingency budget.

And with that, I'm happy to answer any questions that you have.

Any questions from the board comments?

Yeah.

So when we got into the discussions with the state and the baseball team, and we and we decided to pause this.

Didn't somebody just not tell AES?

I mean we took we told them immediately.

Uh unfortunately, they were already doing the work and already had completed some of the work.

I see.

So this is before the decision was made, they had started doing the work based on the original.

Because yeah, so the way the way it works is the utility will submit a work plan identifying what the relocation work is and the timeline for that relocation, and they had already started that work.

Okay, I just missed I guess I misunderstood what I was reading.

Now I got another just a quick question because this is very hard for me to see.

Um I tried it expanding it on my tablet.

So I guess the bus is going to come down Maryland and then go, it's gonna have to go back up north, I I guess, isn't it to get to Schumacher way to get to the ballpark?

So in the so if for the downtown area, Maryland and Washington operate in one-way pairs.

Maryland's one-way eastbound, Washington is one way westbound.

And so say if you're coming from the zoo and heading towards downtown eastbound, well, there's still still separate uh station pairs.

Okay, Schumacher, so it won't be a single station, it'll still be on the side of the street.

So if you're heading east, it'll be right on your left.

Right on the ballpark?

Right before the ballpark, yeah, heading and right by uh White River State Park and by the amphitheater.

Uh and then the opposite direction would be on the other side of um of the street um here, uh, which is technically Washington Street.

Okay.

So that's that's exactly where it splits to be Maryland and Washington to that intersection.

Okay, I got it.

Okay, I can picture that in my mind now.

All right, great.

Thanks, Matt.

Appreciate it.

Yeah.

Any other questions, comments for Matt?

All right.

Um can I get a motion for consideration and approval of AES Indiana utility relocation reimbursement?

So moved.

All those in uh well, there's being a motion in a second, all those in favor say aye.

Aye.

Aye.

All those opposed say nay.

That the record reflect unanimous vote.

Yay.

It's approved.

Thanks, Matt, for that.

And then we go on to you have another one here.

Uh action item A7, that's consideration or approval of a professional services contract for BRT reliability study.

Um, and Matt, would you make that please?

Thank you.

Director of Capital Projects, Matt Duffy.

It's recommended that the board of directors authorize the president and CEO.

Check sea to contract with Parsons Transportation Group for an amount not to exceed $170,000 to perform a BRT reliability study.

As you know, uh there have been two uh BRT projects uh that have opened up over the last six years uh that include a variety of transit priority treatments, uh such as dedicated lanes, transit signal priority level boarding, a pre-board fare collection.

This project's goal is uh to assess the BRT system management uh in order to improve daily operations.

So it's to work with uh Indigo staff to uh develop monitor uh key performance indicators uh to evaluate the system against those KPIs, uh, then look at some improvements uh and then do a before and after study uh to uh compare those KPIs.

And some of those improvements could be uh schedule modifications, um, training adjustments, transit signal priority, uh uh those are those are some examples of things that might be adjusted uh in order to improve the system.

And we're looking at uh reliability during certain times of day.

Are there any um uh increases in speed that we can realize um over the course of the day?

Maybe it's on the weekends, maybe it's um during off-peak hours, but uh have be able to have the data to make those adjustments uh in close coordination uh between uh multiple departments within the agency.

So I'm I'm excited about this study.

Uh and it will come from uh be funded by uh the operating budget uh in 2025.

It includes uh XPE participation totaling 24% from LSM Analytics, North Point Engineering, and uh redemption engineering.

I'm happy to answer any questions that you might have.

Any questions, comments or Matt.

Uh if not, can I get a motion for consideration approval of a professional services contract for BRT reliability study?

Summit second.

There being a motion of second, all those in favor say aye.

Aye, aye.

Any opposed?

Nay.

That the record reflect unimmune is unimmuse unanimous vote move to uh pass.

One more time, Matt.

And this is uh on the uh let's see.

Yeah, approval of a task order with Kimberly Horn and Associates for transit signal priority on the purple line.

Thank you.

Uh Matt Duffy, director of Capital Projects.

It's recommended that the board of directors authorize the president and CEO to execute a new task order with Kimley Horn and associates that includes the implementation of TSP at the specific intersection of Pendleton Pike and Post Road, which is on the purple line for an amount not to exceed 64,000.

Bring the new project total amount to 944,480.

The original task order for the implementation of TSP on the purple line was approved by the board in August 2023.

And the first the second change order was uh in an amount of uh $50,480.

And that was executed in August 2024.

And the reason that this is being brought to you for approval is because the uh sum of the previous task order in this task order exceeds uh the the uh $100,000 amount requiring board approval uh for it.

So this task order is specifically to implement TSP uh at the intersection of Pendleton Pike and Post Road, which we have not yet been able to implement um TSP at along the per on.

This is the only intersection that uh is controlled by the Indiana Department of Transportation.

The rest of the signals are controlled by DPW uh set of Indianapolis.

And so there's the the way that NDOT is using the signal uh is a little bit different than the way the city uses it, and so we had to look at uh alternate means to be able to uh implement priority there.

So there's some investigation and testing and configuration that's required in order to do that.

And the good thing is that uh this is not just the intention here is not just to be utilized as one intersection.

This approach will be used uh for any intersection where indigo traverses that uh is controlled by the state.

So most specifically the blue line where there's about eight to ten intersections where we want to implement priority on the on the east side of the project uh on US 40.

So this solution will be uh replicated uh in future implementations.

It is budgeted uh through the purple line uh project budget.

Uh the DBE goal was five percent on the project.

Um, and although this task order does not have BBE participation, uh the the contract utilization today is 6.3%.

I'm happy to answer any questions that you have.

Any questions, comments?

I just have my own question 67 is kind of competitive, right?

Which is YM dot controls correct.

All right.

Well, how much more?

We had eight more.

How much will each of those day we the good thing is that the bulk of this cost is in the development and testing here?

So uh this this is not going to be translated to a per intersection cost per future implementation.

So the the bulk of it is figuring out how to do it now and then um much easier to replicate in the future.

Yeah.

Good question.

All right.

Anything else?

Any other questions, comments?

If not, can I get a motion for consideration and approval of a new task order with Kimley and Horn and Associates for transit signal priority on the purple line?

So move.

Second.

There being a motion and a second.

All those in favor say aye.

Aye.

Any that are opposed, say nay.

But to reconflect is unanimous vote and passes.

Thanks a lot, Matt.

Next we got action item A9.

And uh that's consideration approval of authoration to enter into software renewal with HASTIS by Giro.

Zero.

Zero.

Okay.

And uh our chief of uh operations officer Annette Darrow will make that presentation.

Good afternoon, Annette Darrow, Chief Operations Officer.

And I'm bringing forth the annual um renewal for HASTIS.

It is recommended that the board of directors authorize the president and CEO to enter into one-year contract with Hasis by Giro to provide the required licensing maintenance and cloud hosting and software support in an amount not to exceeding $368,380.

The annual licensing fee is broken out for $202,852 for the licensing and the cloud hosting fee of $165,528.

Uh Indigo has been using HASTIS since 2005 to basically run the operations portion of Indigo and the transportation uh that we see on the street.

Uh we have um moved to the cloud in 2002 when um the key modules that um are integrated into this platform are used for planning the scheduling of the routes, uh operator bidding, uh the daily operations where we manage all the payroll and changes that happen live on the street when we have to cover work when people call off and all that.

It produces our payroll for that.

Um we have to comply with the rules for the collective bargaining agreement, so that's all built into it.

So our comp our payroll is pretty complicated for that area.

It's not just the clock in and out of ADP.

So there's that, and then also everything that we put into Hasdis regarding schedules of the public, the buses, and the operators all get brought into our HASTIS CAD EVL system.

And so we Hasis basically tells the Cat EVL system what it needs to do or what what we're doing when we're driving down the street.

And from there, all that information is pushed out to all of our apps and Google and everybody else, and uh and every piece of data that we track to tell us how we're doing, and also let our customers know how to use our service.

So um I'd be happy to answer any questions about this, but this is what we we come back annually for this one.

So I know you've heard it before, but any questions, comments?

I have a question.

Sure.

When it talks about the hosting um on the on the cloud in at 165,000, what does that mean?

I mean so we moved to the cloud in 2002.

So basically Giroud does everything for us now.

So before we would have to have staff on site who need to know how to do certain things and functions to maintain it locally, so they do everything for us remotely, plus so they host all the servers and all that, as well as the licensing for the number of users that we have allotted that can actually access the system from anywhere instead of having to be on site or VPN or whatever.

So you can be remote if you need to.

And then and we did that a lot during COVID for different things.

So just curious.

All right.

Anything else?

Any other questions?

Uh can I get a motion for consideration and approval of authoration authorization to enter into software renewal with ASDO?

So moved.

There being a motion and second, all those in favor say aye.

Aye.

All those opposed, nay.

The record reflect there's a unanimous vote to approve.

Thank you.

Thanks a lot.

Next, action item A 10.

And this is consideration approval of the purchase of 11 40 foot ghill.

EGEN Flex Hybrid Buses for fixed route services.

And uh director of our fleet services, Devon Smith.

Hey, good evening, everyone.

It's Devin Smith, Director of Fleet Services, and sorry for the um a lot of words there.

I'm gonna struggle with the two.

Um so the recommendation, it is recommended that the board of directors authorize the president and chief executive officer to purchase 11 40-foot gillig low floor e-gen flex hybrid buses for fixed route revenue service for total not to exceed cost of 14,436,474, including all associated equipment, services, and a three to 15% contingency for tariffs.

So a little bit of background on this.

Next year, IPTC has projected that we will have about 16 buses aging out of service, so these buses would be there to replace those vehicles.

Um we are still this is a not to exceed cost, so the funds have already been set aside.

We are still waiting for the final gillick quote.

So this number may go down right now with the 11 buses and the estimated cost of 1.1 million dollars, which is pretty close to that 11.

So we may have to back that down to 10 buses depending on what the quote comes back.

There is some good news.

We got off the call with Washington State recently, and Gillig seems to be holding firm on their advocating for a 5% tariff um increase not to exceed, and that has not gone into effect yet, so that may not even um affect these vehicles going forward.

We're still waiting to hear exactly how that fleshes out.

And again, that also ties into how we're gonna be paying for those vehicles, these will then be going through the Washington State contract.

Um the purchase is going to be $8.7 million in MPO funds with a $5.7 million local indigo match.

And because there are no DB goals for this because transit vehicle manufacturers maintain their own programs.

Are there any questions I can answer?

Questions, comments?

Just a point of uh for me, just a point of clarification, Devin.

I think you came before us maybe last month or the month before.

Can you remind me of the difference between the two, or is this just a continuation of the replacement of um of uh fleet?

Yeah, absolutely, ma'am.

This is um so this is more of a just a service continuation project.

The last time I came before you was for two battery electric buses, and that was for a trial program to see how those would operate on our fleet.

Thank you.

And uh when you're talking about the tariffs, uh you said five to fifteen percent.

Correct.

So this has been a fluctuating situation, and it's goes through Washington State.

Um, those have been the proposed to us by the different OEMs.

Uh Washington Strait is working on an amendment to their contract to kind of lock in those tariffs because there's been a lot of concern.

So currently they're still waiting for new flyer to agree to their that numbers, but Gillag has um agreed to a three percent for diesels and a five percent for all electric and hybrid buses, which this would fall under.

And again, that contract has not been signed, they're waiting for Gillig.

Um, so right now as Washington State would say, right now we shouldn't pay any tariffs on vehicles because they're not in the contract with Washington State through which we are buying.

However, you know, the transit vehicle manufacturers could potentially hold up production if we didn't pay it.

So there is some there's some discrepancy right now that's getting worked out.

But the good news is with Gillig is that they have basically said R will not go over five percent if it even comes into effect.

And and where are these manufactured?

Is in California.

Okay, then explain to me why we're paying tariffs.

Uh because so I believe they are about 70% by uh made in America, so those costs what trickle down to us.

They're that I get a lot of their parts from Canada.

No.

So we're paying the tariff.

Oh, yeah.

Okay.

Canada's not paying them.

Yeah.

Thanks.

Devin, when we authorize this and we're we're jumping on to that other contract.

When would we anticipate receiving or at least kind of locking in our order and then receiving it?

Yeah, so locking in right now.

Again, we're waiting.

Well, the point of this is we'll encumber the PO because those funds are there.

So and then once we actually get the quote, then we can build that actual the contract and the final PO with the vendor.

Um haven't gotten a firm date from Gilly Get despite repeated attempts to get that information.

However, I do know within the state of Washington contract, as soon as that PO is issued, they have 18 months from issue of the PO to make the delivery of the vehicle.

So we could be looking at these um projected more into 2027.

That's when our battery electric vehicle from Gilligas expected to come in October of 27.

So I would assume similar time frame for these vehicles.

Yeah.

Um, Devin, uh you said in your in the action memo that we were we had 16 buses that are aging out.

And and I I recall, I I think I recall having a conversation where we were looking at maybe extending some buses beyond their useful life to see if we could get if there was if it was worth um doing that, you know, with with with the the with a maintenance cost increase, you know, and you know and right.

So um is that why we're only replacing 10, or is it because we're only replacing 10 because or 11 rather because that's all the money we uh there's two answers to that.

So yes, that is all the money we have, therefore that is all that we're looking to purchase uh 11, maybe 10.

However, we are slightly overstrength right now on our size of our diesel fleet, and we're currently at 167 in the projected size based off of 20% spare ratio is 144.

So it kind of dovetails nicely as we look to slowly bring our fleet size down to get better in line with what the federal uh recommendations are, but obviously do that slowly so we don't create shocks of the service to the maintenance team.

So even though it is monetary dictated, I think it's well within the strategy of where we're trying to put our fleet.

Excellent.

Thank you.

Great answer.

Appreciate it.

Any other questions, comments for Devin?

All right.

Can I get a motion and uh uh for consideration or approval of the purchase of 1140 foot gilling Egen Flex Hybrid buses for fixed route services?

So moved.

Motion and a second, all those in favor say aye.

Aye.

Aye.

Any opposed, nay.

Let the record reflect unanimous vote and it's approved.

Thank you all.

Thanks a lot, Devin.

Next is uh consideration of approval of contract extension of step CG LLC for revenue service via wireless communications and our chief information officer, Marcus Burnside.

Marcus Burnside, Chief Information Officer for Andy Gum.

And it is recommended that the board of directors authorize the president CEO to approve the two optional years in the contract with Step CG LLC for wireless vehicle communications and amount not exceeding 188,000 for a total contract amount not to exceed 979,677.

IPTC has contracted Step CG since December 2022 for mobile router routers with cellular capabilities for our fleet.

The current contract is expiring, and we are requesting to exercise the two optional years that are within the contract.

IPTC has incurred $791,677 during the initial three years of the contract and is projected to spend 188,000 over the two optional years totaling again $979,677.

And uh finally this project will be funded out of the information technology operating budget.

I'll be happy to answer any questions you may have.

Any questions or comments for Marcus?

Okay.

Thank you, Marcus.

Can I get a motion for consideration and approval of a contract extension for step CGLLC for revenue service vehicle wireless communications?

So move.

Second.

All those in have getting a uh being a motion and a second, can all those in favor say aye.

Aye.

Any opposed?

Nay.

Show the record show that there's no nays, and it passes unanimously.

Thanks, Marcus.

Action item A12 is consideration approval of a tow service contract with Hannah's record services Inc.

And uh director of preventive maintenance and repairs, Thorino Blade Balday.

Balte, sorry, will present.

Hi, good afternoon.

My name is uh Chernobyl Day.

Uh I'm here to present action item 12 AI 12.

This is a recommendation for the board to of director to authorize the president and CEO to execute a two-year towing service contract with uh HANA towing, our record INC for in an amount not to exceed 257,800.

For the background, we are upgrading 229 vehicles with all different technology, diesel, uh electric and hybrids.

So to maintain a safe and reliable services, we require a dependent towing provider to uh remove disabled vehicles uh due to mechanical breakdown, accident, and some other type of weather incidents.

So uh our previous contractor was Zor Towen, and uh it didn't declined to extend its option year contract, option year on the contract due to some inflationary uh pressure within the transportation industry in those last years, and as a result, IPTC had to issue a new solicitation for through like an electronic court process.

So based on our uh data, historical data, uh IPTC fleet uh average is approximately one tow a day, and uh HANA service proposed a flat rate for 275 dollars by tow uh for both 40 and 60 footers, regardless of the proportion.

So throughout a competitive procurement process, uh we found uh tow uh HANA towing was uh at the best offer by offering the lowest towing uh cost by vehicle.

So the impact of this will uh this contract will be through the approved uh vehicle maintenance operating budget and uh the DB, there is no DB goal associated with this contract because the DB role entry in final effective October 12, 2025.

All DB must be recertified, and currently there is no recertified DPE uh available.

So thank you.

I'm uh available to answer if you have any questions.

Any questions, comments from the board?

I I assume because you in the information that says that we have a about a tow a day.

Is there a time requirement that from the time it's called in that we need towing that they have to be there?

So we don't have a bus sitting all day waiting.

Exactly.

We have around 45 to one hour and we 45 minutes one hour response time, and we record that as they're doing it.

And we record that as they're doing it.

And how many how many tow trucks do they have that are big enough to accommodate us?

Do you know?

So I don't have the number, but they have a lot of toes for them already right now, and they've been doing the good service for us, you know, biz case by case basic.

My family's been in the trucking business for many, many, many years, and that's always been a contention about giving out contracts like that.

And then they don't show up for five or six hours, and you got a truck sitting there.

Yeah, we've had the truck around.

We know them because sometimes we have to do like case by case basically.

We know uh Hannah have been like uh doing a very good job around.

They have a lot of trucks and high high duty four hour buses and include the articulated buses.

I assume in part of the uh RFP went out, there were requirements to be compliant to that too.

I was assuming that, but I thought I better ask.

We do have a requirement.

Thank you.

Any other questions, comments?

Okay.

Thank you very much.

All right, thank you.

Uh can I get a motion for consideration and approval of a toast service contract with Hannah's record service?

So move.

There being a motion and a second.

All those in favor say aye.

Opposed, say nay.

Let the record reflect is unanimous vote to approve.

Thank you.

All right.

So next we move to information items.

Uh the first is uh I one, and that's our finance report from our CFO, Mr.

Burt Brown.

Chairman, this Bart Brown, CFO.

This is our November 2025 financial summary under federal assistance revenue.

Uh, we came in under budget for the month, uh 869,332.

However, for the year, we are over budget 504,660.

Other operating revenue category is under budget for the month, 131,811.

Uh, we are over budget by 4,599,000.

And again, that uh five million of that uh was from DPW for their share blue line cost.

Um, unfortunately, passenger service revenue was under budget by 122,075 for last month and for the year were under budget by 342, 123 dollars.

Uh the PMTF grant that has been received for the year.

Property tax revenue came in on budget for the month of November.

It is over budget for the year, 1,981,000.

And local income tax is on budget for the year.

And then the service, so is the service reimbursement program.

Total revenue for the agency was under budget for the month of November by 1,123,219.

And for the year, we are over budget, six million seven hundred and forty-three thousand seven dollars.

Turning to expenditures under personal services, fringe benefits, we're under budget for the month by 281,342.

In year to date, it is under budget by 4,714,872.

Overtime expenditures were over budget by 76,935.

And I will tell you that's the lowest number I've seen since I've been here since 2019.

So that's a positive trend for the year.

We're over budget one million eight ninety-four.

November salary expenditures are under budget by 350,000 two oh one, and we're under budget for the year, 4,211,276.

Personnel services category under budget for the month, 554,609.

And for the year, we're under budget, 7 million 31,659 dollars.

Other services and charges, claims were over budget by 55,697 for the last month, and then for the year, we are under budget 890,092.

For the month of November, miscellaneous expenditures category is under budget by 29,617.

And I do believe we're having our chair, the finance take a look at the format so we can start including some more detail under that category.

And under budget for the year 344,385.

Uh in November, purchase transportation category over budget by 10,266, and for the year it's over budget 602,736.

And the services expense category was under budget by a million twenty-three thousand year to date under budget by twelve million thirty-one thousand.

And then finally, uh utility expenditures are under budget by ten thousand three hundred and forty-three dollars for ANU for the year utilities under budget, 108,070 twenty-six.

And for the year utilities under budget, 108,070 26.

Overall other service of charges category was over budget for the month, 997,151.

Year to date or under budget, 12,772,000.

Finally, materials and supplies, fuel and lubricant category is under budget by 184,118 and year to date under budget by 1,644,000.

Maintenance materials category was under budget last month, 333,046.

It is over budget for the year 19,928.

Other materials and supplies was under budget 76,239.

And for the year.

And tools and tires and tubes category under budget for November 12,028.

And for the year under budget 3,000.

306,463.

Then for total materials and supplies for November under budget 305,431 and under budget for the year.

2,832,000.

Overall total expenditures came under budget for November 1,857,191.

And year to date expenditures are in the budget 22,636,944.

Under non-budget request, there's nothing to report for last month.

And just a couple of notes.

Next month, and especially for our new board members, we won't report for the expenditures for December next month because we take two months to close out the year.

So in February, we'll have a report for December and for the first month of next year.

But in January, we have our annual Board of Finance, which we'll report out on our investments.

Mr.

Chairman, that concludes my report.

Happy to answer any questions.

Thank you, Barr.

Any questions on the board?

Okay.

Thank you.

And uh your report will go into the record.

Next, we got Matt.

I think is Matt up again.

This is on uh CASH contribution for 29th 30th Street conversion project.

Uh presented by Matt Duffy.

Yep, thank you.

Uh Matt Duffy, Director of Capital Projects.

Uh back in May 2018, the board executed uh approved execution of an interlocal cooperation agreement with the city of Indianapolis Department of Public Works that largely dictated the terms for the uh financing design operations, maintenance, and construction of the red line, but it also included other uh projects that improve uh indigo service, um local bus stop projects, transit signal priority, uh the downtown superstops projects, which was uh on Delaware Street.

That was the first amendment to uh this interlock ICA or interlocal cooperation agreement.

And the second uh amendment uh was for the Michigan and New York uh two-way conversion project on the east side that recently finished construction our earlier this fall that was uh led by the uh DPW.

Uh this is the third amendment uh which covers uh the 29th and 30th street conversion project.

Uh this was uh I should say that this what the cost was included in the original um ICA, uh, but this amendment uh memorializes the cost uh and uh finalizes the terms uh between the agencies for the uh design and construction of the project.

So it's similar in scope to uh the two-way conversion project to Michigan and New York, um, just a different location, uh similar goals and intents, and to go operate uh two-way on 30th Street, and all the bus stops along the corridor will be fully ADA compliant and had a chance to uh review that design and and are um pleased with uh that modification.

This comes out of the 2026 uh operating budget.

Uh that the contribution to the city for this project does.

Happy to answer any questions.

Any questions for Matt.

Okay.

Thanks a lot, Matt.

Thank you.

Uh next is uh our chief legal counsel, Robert Fryan.

It's uh annual election of board officers for 2026.

Good evening, directors.

Bob Fryer, Chief Legal Officer.

So uh at its meeting on January 16, 2025, the board updated its bylaws.

Um, and per those bylaws, uh, the board is to annually elect from its membership a chair, a vice chair, a secretary, and a treasurer at its regular meeting held in February.

Um any board member may self-nominate or nominate another board member for an officer position, and a majority vote is sufficient to elect each off board officer.

Um no two board offices shall be held by the same person.

And an elected officer serves in an office for one year or until the uh officer's successor is duly elected, unless the officer is removed from office by a majority vote of the board, resigns the office or is no longer a member of the board.

So when we updated the ball bylaws, we did not include a detailed election process.

Rather, at the time the board sort of left it to me to decide how we were going to do that as you're as your parliamentarian.

So I I took a look at a couple of different um officer election processes that are laid out in the Roberts Rules of Order.

Um however, I don't think those really work for this board.

Um one is floor nominations, and the other is having a nominating committee.

We're too small of a body here.

There's seven of you.

So that seemed a little overkill.

So this is not all that different than what you did in the past.

I just kind of took took what you did in the past, and and again, this is Robert's rules and kind of modified it.

So what I'm proposing with no objections, I and I will say that I did share this with the executive committee, you know, which is Chairman Hahn, uh, Vice Chair Gardner and Treasurer uh Wilson.

And I really didn't get any no's from them, so I presume they're okay with it.

But so the process would be um I will I'm gonna email that to you after this meeting, sort of a just a nomination form, real simple.

I would ask you to send me any nominations you might have by January 9th uh at noon.

And the reason for that date is that's the afternoon we finalize your agenda for your January meeting.

Um then after January meeting, I'll announce who the nominees are to you, or I'll probably write an information memo like this.

Um, and then we'll hold the election at the February meeting.

That sort of allows a month, you know, if you all want to talk to each other, do you know, do some campaigning with whatever however you want to handle that.

Um, and we'll hold the election at the February meeting.

Again, small enough number of votes.

I think we could just we could do a ballot, we'll take a short recess, I'll go in the back room, tally them up and come back out and announce the results.

So that's what I'm proposing.

Um I don't think you have to take any formal note on uh vote on that proposal unless somebody has an objection or you have some other alternative process you would like to propose, but that's what I'm proposing.

And that's all I have and try to answer any questions.

Oh, I guess one thing I would add, you could nominate a slate, right?

Because you can self-nominate, nominate others.

There's nothing to prevent you from you know submitting a whole slate if you'd like for consideration.

Um I think last year that's what ended up happening.

We just had a slate, so there really wasn't much of an election other than just approving the slate.

Um obviously, if two members do our nominated for the same position, then we'll have to have a an election.

Okay.

Any questions?

Okay.

Thank you.

Well, this time that's the end of our agenda, and I'd like to thank uh everyone for attending tonight.

Uh also want to thank our staff and our employees uh for a great 2025.

Uh it's been a uh very big year with a lot going on, and a significant amount was accomplished with a lot of hard work.

Um we we want to thank everyone at Indigo on behalf of myself and and the board for all of your uh efforts.

Uh also we'd like to uh uh wish everyone a wonderful holiday season and uh everyone be safe and enjoy this special time of the year.

Uh and uh we look forward to 2026.

So with that, we're adjourned.