OPENPUBLICA · PUBLIC MEETING RECORD
Record of Proceedings

Indianapolis Public Library Board Meeting - February 3, 2026

Other Meetings (I) — Tuesday, February 3, 2026
BodyIndianapolis, Indiana
SessionOther Meetings (I)
DateTuesday, February 3, 2026
StatusFILED
Video Record
0:00 / 39:19

Transcript — Verbatim
0:03

Monthly meeting.

0:05

This is a rescheduled meeting from our Monday meeting because we uh had some inclement weather, as you may know.

0:12

Um so with that, let's have a call of the role.

0:15

Uh Mr.

0:16

Man.

0:17

Present.

0:17

Mr.

0:17

Davy.

0:18

Present.

0:19

Do we have Dr.

0:20

Matana?

0:25

Present Dr.

0:28

Passio.

0:29

Present.

0:29

Dr.

0:30

Violo.

0:31

Present.

0:32

Dr.

0:32

White.

0:33

Roman.

0:34

And do we have Miss Woodard?

0:38

No on Ms.

0:39

Ward.

0:40

Okay.

0:40

We do have a quorum, Mr.

0:42

President.

0:42

Excellent.

0:43

Thank you very much.

0:43

If you recognize a quorum.

0:46

So I continue and just like to give a quick thank you to all the staffers who were on call during the winter weather advisory and um made arrangements for us to meet today.

0:55

Um thank you very much.

0:57

Um it it means a lot.

0:59

I know those things aren't easy for anybody.

1:01

Uh I had to navigate some interesting uh child care situation myself uh in order to make it all happen.

1:08

So I know that um you know it means an awful lot for for us to be able to do this.

1:13

Um so one other thing I'd like to do uh before we jump into reports is um like on the behalf of the board of trustees, I want to make an introduction of our own.

1:22

Uh at this meeting, we're m welcoming our new trustee, uh Dominique Davy to his first board meeting.

1:29

Uh so welcome to the board.

1:30

Thank you.

1:34

He was appointed by the Marion County Board of Commissioners, which was confirmed last month.

1:39

His background in engineering and information technology.

1:42

Uh, we're honored to have you be part of the board on join our great library organization.

1:46

We'll appreciate your perspective.

1:48

Um, and um, you know, really appreciate your service to the community.

1:53

All right, uh, since we have a shortened agenda today, we are gonna jump right into public comment.

1:58

Do we have any public comment for today?

2:05

We do.

2:05

All right, welcome.

2:07

Uh so um just a little I gotta gotta read my little public comment statement.

2:13

I almost forgot that.

2:14

It's a shortened agenda, but I still have to do that.

2:16

Um we welcome feedback from the public about the Indianapolis libraries, and this is the time when the public may address the library board.

2:22

If there's several individuals representing the same group, please select spokesperson.

2:26

Please do not repeat comments someone else has offered.

2:29

Please note uh that this public comment is not the time or appropriate forum for commenting on matters related to employee charges, employee complaints, or alleged employee misconduct.

2:40

Any such matters should be brought promptly to the attention of the CEO or the human resources department where matters can be uh properly addressed in compliance with established library policies and procedures.

2:50

There's a five-minute allotment for each speaker, and each speaker should give their name and let us know if they're speaking on behalf of an organization or group.

2:59

Hello.

3:00

You hear me okay.

3:01

Um my name is Lindsay Haddocks, and I am the branch manager of the Wayne Library.

Discussion Breakdown — Share of Meeting
Library Services████████████████████████████████████████40%
Procedural███████████████████████████████████35%
Budget Equity Analysis█████████████████17%
Personnel Matters████████8%
Summary of Proceedings

Indianapolis Public Library Board of Trustees Meeting

Date: February 3, 2026 (rescheduled from January due to inclement weather)

The board convened, welcomed new trustee Dominique Davy, and addressed a truncated agenda. Public comments focused on staff scholarships and requests for meeting time changes. The board approved December 2025 financial reports, three resolutions, and heard the CEO's report highlighting staff recognition, autism center certifications, and community engagement events.

Consent Calendar

  • Approved minutes from the regular board meeting of December 15, 2025 (unanimous).

Public Comments & Testimony

  • Lindsay Haddocks (Branch Manager, Wayne Library; representing the Staff Association Scholarship and Program Committee) presented scholarships to staff members pursuing library science degrees. She noted five graduate applicants and one undergraduate applicant; congratulated scholarship winner Corey Minor (PDA) and Emily Greylock, who graduated from library school in December 2025.
  • Michael Torres (Representing AFSCME Local 3395, covering approximately 250 frontline and support staff) made an annual request to move board meetings to times when the library is closed to allow more staff participation. He acknowledged ongoing labor management committee meetings and introduced the local's officers and executive board.

Discussion Items

  • Finance Committee Report (Presented by Dr. White and Lena Mirror):
    • Treasurer's Report for December 2025: Property tax revenue finished slightly under budget but 700,000 over last year; intergovernmental revenue at 100% of budget; fines and fees at 102%; charges for services at 124% (driven by public printing). Miscellaneous revenue (primarily interest) was significantly over budget. Expenditures came in under budget in all categories, with personal services (including extra December pay) slightly higher. Reserves of approximately $3 million will carry into next year. The report was accepted for audit (unanimous).
    • Resolution 1-2026 – Disclosure of Waived Fines and Fees: Total uncollectible fines and fees for 2025 was $326,885, including a $187,902 billing error at an Eagles location (which inflated the total). Without the error, the total would be $138,982, consistent with the prior year. Approved (unanimous).
    • Resolution 2-2026 – Outstanding Purchase Orders 2025: Authorization to carry forward approximately $3 million in unpaid purchase orders into fiscal year 2026, funded from the 2025 budget (library is 13% under budget). Approved (unanimous).
    • Resolution 3-2026 – Designation of Marion County Board of Finance as Local Board of Finance: Continuation of existing practice for 2026, per Indiana Code 55-13-7-2B, to benefit from shared investment practices. Approved (unanimous).
  • CEO Report (Gregory Hill):
    • Shared a thank-you card from Dr. Patricia Payne for her retirement send-off.
    • Staff Recognition: Announced quarterly award winners and congratulated the East Washington branch as the fourth quarter Exceptional Experience winner; East Region winner: Lawrence; Mid-South Region winner: Info Zone.
    • Certified Autism Center Designation: Five additional branches (Pike, Franklin Road, Decatur, Haughville, and Beech Grove) received certification, bringing specialized training and sensory supports (noise-reducing headphones, fidget tools, sensory bins) to better serve autistic and sensory-sensitive patrons.
    • December 2025 Monthly Statistics: Average day: 12,766 physical items circulated (excluding e-resources), 6,048 visitors, 22 programs (398 attendees), 1,100 PC sessions, 155 study room uses. Circulation per visitor ratio 2:1; visitors per circulation 0.47; public PC sessions per 100 visitors 16.55.
    • 2025 Program Review:
      • Adult programs: 3,353 programs serving 28,029 patrons. Highlights included a free legal clinic (eviction, sealing, expungement) and the Seed Library, which distributed a record 104,454 seed packets (36% increase over prior year), supported by 565 volunteers.
      • Youth programs: 6,011 programs serving 147,387 patrons. Summer reading program broke participation records with 24,900 children (9% increase); 55% completed the 20-hour challenge (highest completion rate).
    • Upcoming Events:
      • "Heart of Every Neighborhood" storytelling campaign kickoff at Glendale Branch on February 9, 5–6:30 p.m., with events at four additional branches.
      • Better Together celebration at Central Library on January 31 (11 a.m.–3 p.m.).
      • Mural unveiling at Spades Park on February 7 (10:30 a.m.–noon).
      • Meet the Artists at Central Library on February 14 (5:30–10 p.m.).

Key Outcomes

  • Approved December 2025 treasurer's report for audit (unanimous).
  • Approved Resolution 1-2026 (waived fines and fees disclosure) (unanimous).
  • Approved Resolution 2-2026 (outstanding purchase orders carryforward) (unanimous).
  • Approved Resolution 3-2026 (Marion County Board of Finance designation) (unanimous).
  • Approved Resolution 5-2026 (finance, personnel, and travel) (unanimous).
  • Next meeting: February 23, 2026, at 6:30 p.m., held at Mary Riggs Neighborhood Center (1920 West Morris Street) due to West Indianapolis Branch closure.
  • Meeting adjourned.

Meeting Transcript

Monthly meeting. This is a rescheduled meeting from our Monday meeting because we uh had some inclement weather, as you may know. Um so with that, let's have a call of the role. Uh Mr. Man. Present. Mr. Davy. Present. Do we have Dr. Matana? Present Dr. Passio. Present. Dr. Violo. Present. Dr. White. Roman. And do we have Miss Woodard? No on Ms. Ward. Okay. We do have a quorum, Mr. President. Excellent. Thank you very much. If you recognize a quorum. So I continue and just like to give a quick thank you to all the staffers who were on call during the winter weather advisory and um made arrangements for us to meet today. Um thank you very much. Um it it means a lot. I know those things aren't easy for anybody. Uh I had to navigate some interesting uh child care situation myself uh in order to make it all happen. So I know that um you know it means an awful lot for for us to be able to do this. Um so one other thing I'd like to do uh before we jump into reports is um like on the behalf of the board of trustees, I want to make an introduction of our own. Uh at this meeting, we're m welcoming our new trustee, uh Dominique Davy to his first board meeting. Uh so welcome to the board. Thank you. He was appointed by the Marion County Board of Commissioners, which was confirmed last month. His background in engineering and information technology. Uh, we're honored to have you be part of the board on join our great library organization. We'll appreciate your perspective. Um, and um, you know, really appreciate your service to the community. All right, uh, since we have a shortened agenda today, we are gonna jump right into public comment. Do we have any public comment for today? We do. All right, welcome. Uh so um just a little I gotta gotta read my little public comment statement. I almost forgot that.

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