OPENPUBLICA · PUBLIC MEETING RECORD
Record of Proceedings

Indianapolis Public Library Board Meeting - February 3, 2026

Other Meetings (I)Tuesday, February 3, 2026
BodyIndianapolis, Indiana
SessionOther Meetings (I)
DateTuesday, February 3, 2026
StatusFILED
Video Record

STREAMING COPY IN PREPARATION — RECORDING AVAILABLE FROM THE ORIGINAL SOURCE

Transcript — Verbatim
0:03

Monthly meeting.

0:05

This is a rescheduled meeting from our Monday meeting because we uh had some inclement weather, as you may know.

0:12

Um so with that, let's have a call of the role.

0:15

Uh Mr.

0:16

Man.

0:17

Present.

0:17

Mr.

0:17

Davy.

0:18

Present.

0:19

Do we have Dr.

0:20

Matana?

0:25

Present Dr.

0:28

Passio.

0:29

Present.

0:29

Dr.

0:30

Violo.

0:31

Present.

0:32

Dr.

0:32

White.

0:33

Roman.

0:34

And do we have Miss Woodard?

0:38

No on Ms.

0:39

Ward.

0:40

Okay.

0:40

We do have a quorum, Mr.

0:42

President.

0:42

Excellent.

0:43

Thank you very much.

0:43

If you recognize a quorum.

0:46

So I continue and just like to give a quick thank you to all the staffers who were on call during the winter weather advisory and um made arrangements for us to meet today.

0:55

Um thank you very much.

0:57

Um it it means a lot.

0:59

I know those things aren't easy for anybody.

1:01

Uh I had to navigate some interesting uh child care situation myself uh in order to make it all happen.

1:08

So I know that um you know it means an awful lot for for us to be able to do this.

1:13

Um so one other thing I'd like to do uh before we jump into reports is um like on the behalf of the board of trustees, I want to make an introduction of our own.

1:22

Uh at this meeting, we're m welcoming our new trustee, uh Dominique Davy to his first board meeting.

1:29

Uh so welcome to the board.

1:30

Thank you.

1:34

He was appointed by the Marion County Board of Commissioners, which was confirmed last month.

1:39

His background in engineering and information technology.

1:42

Uh, we're honored to have you be part of the board on join our great library organization.

1:46

We'll appreciate your perspective.

1:48

Um, and um, you know, really appreciate your service to the community.

1:53

All right, uh, since we have a shortened agenda today, we are gonna jump right into public comment.

1:58

Do we have any public comment for today?

2:05

We do.

2:05

All right, welcome.

2:07

Uh so um just a little I gotta gotta read my little public comment statement.

2:13

I almost forgot that.

2:14

It's a shortened agenda, but I still have to do that.

2:16

Um we welcome feedback from the public about the Indianapolis libraries, and this is the time when the public may address the library board.

2:22

If there's several individuals representing the same group, please select spokesperson.

2:26

Please do not repeat comments someone else has offered.

2:29

Please note uh that this public comment is not the time or appropriate forum for commenting on matters related to employee charges, employee complaints, or alleged employee misconduct.

2:40

Any such matters should be brought promptly to the attention of the CEO or the human resources department where matters can be uh properly addressed in compliance with established library policies and procedures.

2:50

There's a five-minute allotment for each speaker, and each speaker should give their name and let us know if they're speaking on behalf of an organization or group.

2:59

Hello.

3:00

You hear me okay.

3:01

Um my name is Lindsay Haddocks, and I am the branch manager of the Wayne Library.

3:08

Um today I am here representing the staff association scholarship and program committee.

3:14

Um each semester, the scholarship and program committee uh is in charge of uh advertising the scholarship for um members of the staff association to apply for scholarships to help cover some of their tuition.

3:32

Um there's two scholarships.

3:34

One scholarship is a graduate scholarship for courses taken towards uh job-related um library science classes and an undergraduate also scholarship.

3:46

So the graduate scholarship, as you can see, we had five six applicants this semester.

3:53

Um only one person can be with us today, um, Cory Minor, but all our other applicants um are taking classes in library science.

4:03

We have Valerie Cobb, we have Emily Crylock, we have Nick Greenberg, um Cory Minor, Kayla King, Florencia Schick.

4:15

So they represent um all different they work in different parts of the library.

4:20

Um we also have Faith Settler, who is uh working towards an undergraduate degree.

4:24

So as the scholarship and program committee, we in the past year we have been trying to uh reevaluate the scholarship and make it more viable and sustainable for um members of staff association to apply for.

4:40

So as um costs of tuition go up.

4:44

We want to make sure this scholarship is more uh it gives offers more money towards uh employees, and we encourage them to join the staff.

4:53

They have to be a member of the staff association, and then they also have to be join a committee.

5:00

So um in that's the background on the scholarship, and I would like to congratulate Corey Minor who is with us here today.

5:09

She works at PDA.

5:11

Um, so I would like to present her with her scholarship, and I want to congratulate Emily Greylock too.

5:18

She has graduated from library school this past December.

5:24

So um thanks you for listen having me here today, and I want to congratulate all our scholarship winners.

5:30

Okay.

5:36

Excellent.

5:37

All right, any other public comment today.

5:43

Uh Michael Torres.

5:46

Welcome.

5:49

My turn.

5:50

Good afternoon, board of trustees.

5:53

Um I hope your drive wasn't too hazardous coming in.

5:56

My name is Michael Torres.

5:58

I represent Ask Me Local 3395, which represents uh all our frontline and support staff here at Indianapolis Public Library.

6:06

Um our local represents um over almost 250 members.

6:13

Uh we wish that they were all very participating, but um as you can see, our m our meetings are during the day and times that we are open.

6:22

So this is my annual request and push to consider um moving our uh library board meetings to a time where we are closed, so hopefully more uh staff members can put uh participate.

6:36

Um and I want to welcome our new uh trustee uh Dominic Davy.

6:41

I hope your experience here is enriching, and we're always glad to invite you to Central to have a tour or meet our members at any time as with all of you.

6:52

Um currently I want to say that we are working with uh our leadership.

6:57

We meet monthly, and we are work currently working on a schedule where we can uh continue to meet, where we kind of um it's kind of our labor management committee meetings where we bring issues and uh we raise issues and hopefully have some kind of solutions.

7:12

We don't always have solutions, so they may be on the next month's agenda still, but uh just uh that is something that we've uh uh continue and hope to continue doing and we're scheduling right now.

7:23

And I also want to um acknowledge that I know your responsibility is to legislate for our library and just consider that most of our staff members are ac actual Indianapolis residents as well.

7:37

So thank you.

7:38

And I wanna um in behalf of our local, I want to introduce, I want to name our our staff, our um officers and executive board.

7:47

We have um myself at my PSA at Central, Barbara Ann O'Leary, who works at Central Library as well, Emily Kane, which is a public service librarian at College Avenue, Charlie Kane, which is a public service librarian at Central.

8:03

Jordan Hunt is also a public service librarian at Central.

8:07

DeAndra Williams is a PSA at Central.

8:10

Uh Alice Salm is a public librarian at Hawville.

8:14

Julie Ford is a library assistant at Fort Ben.

8:18

Sterling Bryce is our library security assistant at Central, and Ryan Donnelly is a librarian at uh Central.

8:25

That's all our staff.

8:27

So thank you.

8:31

Mr.

8:31

President, that's the last report.

8:33

All right, we have done public comment.

8:35

That's great.

8:36

Okay, let's uh move on to approval of minutes.

8:39

Um so there is a regular board meeting held on December 15th.

8:43

Is there a motion to approve the minutes the regular board meeting held on December 15th, 2025?

8:49

So move.

8:49

Is there a second?

8:51

Second.

8:51

All right, uh, is there any discussion?

8:54

Uh hearing none, we'll have a call of the roll.

8:57

Mr.

8:57

Davy.

8:59

Dr.

9:00

Matata.

9:02

Approved.

9:02

Dr.

9:03

Palacio.

9:04

Approved.

9:04

Dr.

9:05

Riolo.

9:06

Approved.

9:07

Dr.

9:07

White.

9:08

Approved.

9:09

Miss Switard.

9:11

She's still in here.

9:12

Okay.

9:13

And Mr.

9:13

Baman.

9:14

Approve.

9:14

Thank you.

9:15

All right, that uh motion is carried.

9:18

Great.

9:18

Okay.

9:19

Um let's move on to the finance committee.

9:22

Dr.

9:23

White, you're the chair of the finance committee.

9:24

Do you have anything to present today?

9:26

Yes, we do.

9:27

Uh Lena Mirror will uh do that presentation for ladies.

9:40

You guys are the main event today.

9:44

Tell him you we always write the main event.

9:47

Yeah, we probably runs the stuff.

9:51

Um good afternoon.

9:53

Okay.

9:53

Mary and I were present the trailer reports.

9:56

She's going to review uh the treasury court, and I will go over the resolutions that we have.

10:00

We have three resolutions.

10:06

Okay.

10:07

Well, we have finished the calendar year and have all those numbers for you.

10:13

So on the revenue side, uh, we finished the property tax revenue at uh slightly under budget, however, it's over our original budget.

10:26

Um it's over last year's total intergovernmental um is at 100% fines and uh charge it fees, sorry, um 102% of the budget and charges for services.

10:50

Uh the largest during the month was public printing as well as for the year, and that's coming in at 124% of the budget on that type of revenue.

11:03

Miscellaneous is also way over budget, and that the majority of that was from interest revenue that was earned this month, and uh the Huser Fund and the Trust Indiana Fund were over three and a half percent uh this month, and the comparison of year to date and revenue for the month compared to this time last year, um, is on the left on the line chart on the monthly, where we did receive our property taxes um distributions um, and that shows here and uh the year to date on that is on the bar chart, and it's comparing to the budget for the year and the last year's revenue.

12:05

So we're about 700,000 over last year's property tax revenue, and 400,000 over the intergovernmental distributions.

12:17

Um this month we received on intergovernmental, we received um various distributions from the state taxes as well, and fines and fees uh is our smallest category of revenue, uh, but it was over budget, and uh charges for services was also over budget and uh miscellaneous, which again is primarily the um revenue earned.

12:54

We also received revenue from events, uh the cafe and insurance reimbursement on the expense side then our largest category is personal services for one, and uh we're came in under budget on every category.

13:24

Um the supplies uh are also under budget year to date, uh other services and charges.

13:37

I'm trying to read.

13:40

Um we're only at 81% of the budget spent and the capital of the 55 million.

13:52

Uh we also have reserved balances of the budget um of approximately three million, which we'll go over later.

14:03

Um that we can use into next year, and then the year to date is also shown on the graph uh on the right, and on the left we show a comparison to this time last year.

14:27

So personal services were up as expected.

14:32

Um December's a little higher than budget because of the extra pay, the additional pay that was authorized.

14:43

Then on the right is year to date, and you can see that we're under budget on the expenditures on each type.

14:56

So are there any questions?

15:01

Any questions from the board?

15:04

Oh any questions from online?

15:09

Yeah, we're good.

15:10

Thanks.

15:11

Awesome.

15:12

All right.

15:13

Thank you.

15:15

So I don't have a question, but I do want us to keep in mind that we are to be mindful of the changes that will be occurring as the top property taxes that we were warned about and how we may keep and keep that in perspective in the coming year.

15:37

Yeah, that's a very good point.

15:40

Thank you, Dr.

15:41

Mertana.

15:42

Okay, uh, is there a motion to accept the report of the treasurer for December 2025 for filing for audit?

15:48

So move.

15:49

So move.

15:50

Is there a second?

15:51

Second.

15:52

No, okay.

15:53

Any discussion.

15:54

Uh hearing none, we'll have a call of the roll to accept the report of the treasurer.

15:58

Mr.

15:58

Davy.

16:00

Motion to approve.

16:01

Dr.

16:01

Murtata.

16:03

Approve.

16:04

Dr.

16:04

Palacio.

16:05

Approved.

16:06

Dr.

16:06

Riolo.

16:07

Approved.

16:08

Dr.

16:08

White?

16:09

Approved.

16:10

And Mr.

16:10

Biederman.

16:11

Approved.

16:11

Yeah, motion is carried.

16:16

Next our agenda is we have three resolution, and the first resolution is one-2026 as disclosure.

16:32

There we go.

16:33

Perfect.

16:38

Well.

16:39

Did you do that?

16:42

So it's all right.

16:43

It's okay.

16:47

Yeah, that's it.

16:48

Resolution number one is disclosure of waive fines and fees.

16:53

Annually, the state guideline requires the board to disclose the amount of fines and fees waived on patrons accounts.

17:00

These are uh fines and fees and miscellaneous charges that the library has deemed uncollectible during the year.

17:06

For the year ending December 31st, 2025, uncollectible fines and fees total is 326,885.

17:15

However, 187,902 was a billing error that was on the patron's account, and it was on at the Eagles locations, and it was waived.

17:27

Without this error, the yearly total would be 138,982.

17:35

Um, and this is more in line with we had last year.

17:39

So I had to disclose that error because it was in my report, so I had to reflect it this way.

17:46

Um there's no fiscal impact in this reduction of accounts receivable reported to the library of financial.

17:52

This is reported to the library's financial statement.

17:57

All right.

17:58

I uh I keep hoping the bank makes the same mistake on my mortgage.

18:07

Okay, uh, so resolution one-2026 regarding approval of disclosures of wave fines and fees for 2025.

18:13

Received a positive recommendation from the finance committee.

18:15

I stole your thunder, I'm sorry.

18:17

Oh, that's good.

18:17

Okay, all right.

18:18

Um so the chair would request a second to such a recommendation.

18:23

Second.

18:23

All right, it's been seconded.

18:25

Any discussion?

18:28

Yeah.

18:30

How do we get to one account having a hundred and eighty almost 188,000 dollars?

18:38

It was just a bill and error on one patron's account.

18:42

Um but how does that get to that point?

18:46

Was it like an input mistake or probably input mistake?

18:50

It's not another it's not an accumulation of no, it's just one input mistake was on it, it's on another system that our county doesn't manage, so it's just for what I understood just one input mistake, and it would just call it at the end of the day.

19:02

It's not so it's not an accumulation of fees over fees.

19:05

No, okay, thanks.

19:07

All right, great.

19:08

Any other questions?

19:11

Uh hearing none, we'll have a call of the roll.

19:13

Mr.

19:14

Davy.

19:14

Approve.

19:15

Dr.

19:16

Matata.

19:17

Approved.

19:18

Dr.

19:18

Palacio.

19:19

Approved.

19:20

Dr.

19:21

Riolo.

19:22

Approved.

19:23

Dr.

19:23

White?

19:24

Approved.

19:25

And Mr.

19:25

Viewerman.

19:26

Approved.

19:26

The motions carried.

19:28

We'll move on to resolution two.

19:30

Uh resolution two is um outstanding purchase orders 2025.

19:36

State guidelines require the board to authorize the outstanding purchase orders at year end.

19:41

These outstanding purchase orders were not paid prior to December 31st, 2025.

19:46

Therefore, it will be necessary to carry them forward into the next fiscal year 2026.

19:52

The appropriation to cover the purchase orders once expense will come out of the 2025 budget.

20:00

And this is something that uh Mary mentioned during the treasury report.

20:02

Um, although we're under budget um by 13% of the budget, we still gotta um account for this.

20:09

Um the um outstanding purchase orders, and that amount is um three million dollars, a little over three million dollars.

20:20

Okay, thanks to this receive uh positive recommendation.

20:26

Yeah, it was uh do pay us recommendation from the committee.

20:30

All right, excellent.

20:31

The resolution two-2026 regarding the approval of outstanding purchase orders 2025 received a positive recommendation from the finance committee, so the chair would request a second to such a recommendation.

20:42

So uh it's second.

20:45

Uh it's been seconded and and thirded.

20:47

Uh any discussion.

20:50

Uh hearing none, we'll have a call of the roll.

20:52

Mr.

20:52

Davy.

20:53

Approved.

20:54

Dr.

20:54

Matada.

20:56

Approved.

20:57

Dr.

20:57

Palacio.

20:58

Approved.

20:59

Dr.

20:59

Riello.

21:00

Approved.

21:01

Dr.

21:01

White.

21:02

Approved.

21:03

And Mr.

21:03

Bittermann.

21:04

Approved.

21:05

The motion's carried.

21:06

Resolution 3-2026.

21:08

Um, the last resolution is Caperma Marion County Board of Finance.

21:12

Uh, pursuit to Indiana Code 55-13-7-2B.

21:18

The Indianapolis Public Library Fiscal Body may designate the Marin County Board of Finance to serve as the library's local board of finance.

21:26

It has been the practice of the library to designate the Marion County Board of Finance to serve in this capacity in the past.

21:33

Library Management uh recommended the library continues with this relationship in 2026 by designating the Mayor County Board of Finance to serve in this capacity.

21:42

The library allows to benefit with the investment practices implemented by other government entities.

21:54

Excellent, excellent.

21:55

So resolution three-2026 to confirm the Marion County Board of Finance received a positive recommendation from the finance committee.

22:01

So the chair would request a second to such recommendation.

22:05

Second.

22:11

Hearing none, we'll have a call of the roll.

22:13

Mr.

22:13

Davy.

22:15

Dr.

22:15

McCodic.

22:22

Dr.

22:23

Martada?

22:24

Approved.

22:24

Thank you.

22:25

Dr.

22:26

Pasio.

22:26

Approved.

22:27

Dr.

22:27

Riolo.

22:28

Approved.

22:29

Dr.

22:30

White.

22:30

Approved.

22:31

And Mr.

22:31

Biederman.

22:32

Approved.

22:33

Thank you.

22:34

The motion is carried.

22:36

Thank you.

22:37

That is our last resolution.

22:38

I did have a couple updates.

22:40

One I dated before that we're currently in our pre-audit, uh, which is you know this time of the year.

22:46

And on Wednesday, I did an investment presentation at the Mary County Board of Finance, who we just elected as our finance um committee.

22:55

Um, and it went well.

22:57

I just had a report on the year-to-date information for the 2025 investments.

23:02

So that's it.

23:03

Great.

23:03

Well, thank you very much.

23:04

Thanks for coming out today.

23:09

Perfect.

23:09

Okay.

23:10

Does that conclude the finance committee report?

23:13

Yes.

23:14

Excellent.

23:15

All right.

23:15

So uh this is gonna be everyone's favorite part of the agenda.

23:19

We are skipping one four.

23:22

Okay.

23:23

Yeah.

23:24

Just a poor personal privilege.

23:26

Uh I want to thank Mike for his uh update today and want to commend him for his professional leadership of the staff.

23:37

Uh and uh over the years I've kind of wired him and and he's very diligent and comprehensive in representing the staff.

23:49

I do think uh this is an appropriate time to say thank you to him personally just for the record.

23:56

So thank you, Mike, for all your hard work.

23:58

Yep, thank you.

24:00

Okay, uh now on to everyone's favorite part of the agenda.

24:04

We skip everything and go to the report of the CEO.

24:07

So we are uh holding everything else uh until the February meeting, and then that one's gonna be extra long, so that's gonna be great.

24:14

All right, all right, thank you.

24:16

Uh good afternoon, Board of Trustees, Board President.

24:19

Uh, I received a card from uh Dr.

24:21

Patricia Payne earlier this week, and she asked if I could read this at the board.

24:25

So if it's okay with you, I will go ahead and read this here real quickly.

24:29

The card says, many thanks to you.

24:31

Just wanted to let you know how much you're appreciated.

24:33

And then her inscription was great.

24:35

Thank you.

24:35

I am still in awe of my last board meeting.

24:38

The amazing send-off, including the beautiful Roses proclamation from the City County Council personally delivered by Bob Osley and the beautiful handwritten messages from the executive and branch staff.

24:50

Also overwhelming.

24:51

Thanks for everything.

24:52

You will be missed, Dr.

24:54

Patricia Payne.

25:00

All right, and then the next thing on the agenda here is the uh confirmatory resolution 5 2026 uh regarding finance personal and travel.

25:09

The resolution is in its typical format, and I would ask for your approval.

25:13

All right, is there a motion to approve resolution 5-2026 regarding finances, personnel, and travel?

25:19

Is there a second?

25:21

Second.

25:22

It's been moved and seconded.

25:23

Any discussion?

25:26

Hearing none, we'll have a call of the roll.

25:28

Mr.

25:28

Davy.

25:30

Dr.

25:30

McCoddick.

25:32

Approved.

25:33

Dr.

25:34

Pacific.

25:34

Approved.

25:35

Dr.

25:36

Riolo.

25:37

Approved.

25:38

Dr.

25:38

White.

25:39

Approved.

25:40

And Mr.

25:40

Biedeman.

25:41

Uh we'll go to uh Miss Wedding.

25:43

She hopes join me.

25:45

Oh, okay.

25:45

Approved.

25:48

All right.

25:49

And uh I also approve.

25:50

So the motions carried President Boyd Bieterman.

26:01

Yep.

26:02

I have to step away from this meeting.

26:05

Are there any other resolutions that require my uh content?

26:09

No, we're all good.

26:10

Thank you.

26:11

Thank you very much.

26:12

And thank you for all of your members of the board's leadership and enduring the weather.

26:20

Take good care.

26:21

Okay.

26:22

See ya.

26:24

So just for the record, I would have the record note that uh Miss Woodard showed up at uh was it appeared remotely at 1225 and then Dr.

26:32

Mertano at 1230.

26:36

The record shall note that.

26:38

Thank you.

26:39

Okay, moving on with the report.

26:41

Um the presentation that you're about to receive uh uh includes events that transpire for the month of December.

26:48

Uh your board packet also is filled with program insights from PDA, the branches in the central library.

26:55

It also includes uh digital inclusion, dementia friendly certified branches, NDPL and the media, and what's happening across NDPL and infographic form.

27:06

But today's agenda we'll do a staff recognition, certified autism center designation.

27:10

Uh I'll cover some monthly insights, programs 2025, the heart of every neighborhood, and then upcoming events.

27:18

Uh the first thing is I want to say thank you to the staff.

27:22

Um we get a lot of comments from staff about the culture and the environment.

27:30

And I just want to say thank you to each and every one of our staff members.

27:33

They've done a tremendous job over the past several years.

27:37

Uh so thank you for the work, people in public services, the support departments.

27:42

Uh, we couldn't make this happen without you, so thank you to all of our staff.

27:46

Uh staff recognition.

27:47

We just had our quarterly reception at the uh ISCR, and these are award winners for the previous quarter.

27:56

Patron services, Andra Wagglemuth from Eagle, peer support is Kendra Checkoff from Accounting.

28:04

Community involvement is Kimberly Anderson from CMSA and Paige Excellence, the Central Page team.

28:11

Other duties as a sign, Becky Swazi, Mary Veen, and Chris Brazzo from Fort Bend.

28:18

Team Excellence is Bradley Johnson, Trevor Fisher, Rosa Mosley, Yolanda Morales, Tevy O'Neill, Elaine Bradburn, Katrina Barnett, Jackie Berry, Valerie Evans, and those folks are from CMSA processing and shipping and receiving.

28:37

So if we can give them a big round of applause.

28:42

And then, real quickly, uh, there's been a few press releases regarding the certified autism center designations for five additional branches to include Fort Bend.

28:53

So we have Pike, Franklin Road, Decatur, Hallville, and Beach Grove.

28:58

Uh so the certification signals that a branch has completed specialized training, undergone review, and implemented practices to better support autistic and sensory sensitive patrons.

29:10

So, what can patrons expect?

29:12

They can expect on-site accessibility reviews.

29:16

The uh the granting authority conducts on-site reviews to help branches identify sensory stressors, create sensory guides, and the guides help patrons understand what to expect in different library areas as far as the noise lighting and activity.

29:31

Uh, it also includes sensory inclusive programs, sensory support on site, which includes noise reducing headphones, fidget tools, uh sensory support, and sensory bin stands.

29:43

The bend stands are just uh stands that may include uh textured items, sand and those things.

29:49

So to help them with their sensory.

29:51

Um, I think I may have mentioned sensory inclusive programs and sensory support available on site at that location.

30:00

So, congratulations to those branches.

30:02

Uh, we really appreciate uh your diligence in getting the uh the required training after that.

30:10

Uh next, I'll do monthly insights real quickly.

30:13

Circulation, we had 12,000, and this is a typical or average day in the month of December.

30:18

Uh on any particular day, we circulated 12,766 items, but that's just physical material that does include uh e-resources.

30:26

Uh we had 6,048 visitors, 22 programs, 398 in attendance.

30:34

We had 100 well 1,100 PC usage, and our study rooms were 155.

30:42

Uh the circulation per visitor ratio was two to one.

30:46

Visitors per circulation was 0.47, and public PC sessions per 100 visitors was 16.55.

30:57

Uh quick program review, and this is for 2025 from January the 1st through December 31st.

31:05

We had 3,353 adult programs, and we serve 28,029 patrons.

31:13

Uh, a couple of adult programs that were highlights included the free legal clinic at Central Library, and collaboration with the Neighborhood Christian Legal Clinic and Indiana Legal Services.

31:25

We were able to provide services to people looking for assistance with eviction ceiling and criminal record expungement.

31:32

We also had the C Library Workshop.

31:35

Uh in 2025, it was a record breaking year.

31:40

We packed over 104,454 seed packets that we distributed.

31:45

That was a 36% increase from the previous year.

31:50

Uh the volunteers, we had 565 volunteers who supported the seed library.

31:56

279 of those were individuals, and then 286 were groups.

32:02

Some of the groups that participated was uh Easter Seals, Crossroads, Salesforce, uh IU Indianapolis, and the Excel Center.

32:11

Um for the youth side, we had 6,011 programs.

32:16

We served 147,387 patrons.

32:20

Uh, a couple big items on the the youth side was the summer reading program.

32:25

Uh we broke participation records in 2025 with over 24,900 kids participating, which was a 9% increase from the previous year.

32:35

And then additionally, 55% of all participants completed the program by reading the entire 20 hour challenge, the highest completion record, the highest completion record that we've had.

32:47

Uh lastly was Dia del Nino, which was in April.

32:51

The library partnered with WFYI to host Dia del Nino and be my friend Neighbor Day at the Central Library.

32:56

Uh the annual event featured many activities for local families in both English and Spanish, including arts and crafts and bilingual story time.

33:06

Uh the next thing I want to talk about is the heart of every neighborhood.

33:10

So in late 2025, I attended the Urban Libraries Council conference in Cincinnati, and the theme was advocacy.

33:20

Uh, they talked about uh how we could be advocates for our library.

33:24

Uh we all know that um we have a lot of statistics to tell the story, but it was encouraged for us to uh capture stories from our patrons about how the the library has impacted their life.

33:38

So before I move on with this timeline here, real quick, I just want to show a quick uh promotional video.

33:50

One more.

33:54

Every neighborhood has a heartbeat, a place where stories begin, where lives are transformed, and where community comes alive.

34:04

The heartbeat of every neighborhood is your publicly.

34:08

This year, the Indianapolis Public Library is celebrating the voices that matter the most.

34:14

Yours.

34:15

I love absolutely everything about my library.

34:19

First, the books, the ease of preserving a book online and picking it up when it's ready.

34:25

All the choices, ebooks, audio books, architect books, movies, classes, being able to reserve a quiet study room for my tutoring session, watching an adorable toddler, excited about the books she's gonna bring home, being helped by always available and friendly librarians and hanging out in the quiet ground, and it's all free.

34:47

Join us for an inspiring experience where you'll hear stories of impact and connection.

34:53

And if you have a story to tell about your branch, we want to hear it.

35:00

You will have the opportunity to share and record how the library has made a difference in your life.

35:04

This is Gregory Hill, CEO of the Indianapolis Public Library.

35:08

And I invite you to our celebration at Glendale Branch Library on February 9th, 5 to 6 30 p.m.

35:18

Come be a part of our story.

35:22

All right.

35:23

Thank you to uh Mary Barr and her team and uh specifically uh Alton Parks, he is a uh uh staff member at East 38th Street.

35:32

He he put this together and interviewed everybody and put that together.

35:35

So we really appreciate that.

35:36

So again, uh this is going to be at five locations, uh, starting off with the Glendale branch on February the 9th.

35:42

Then we'll move to East 38th Street, Lawrence, Hallville, and then we'll end up at Southport.

35:48

And again, the purpose of this is um to have a celebration with our community, have people come in and we're going to capture uh their stories.

35:57

Uh the event will also have stations.

35:59

Uh we'll have a couple videographers that will be able to capture the stories.

36:02

We'll have a branch history station.

36:05

Uh, we'll have a community station that will feature some community partners, uh, the signing of an artifact, which I believe it will be a memory book and a contribution station where patrons can share uh their thoughts and those type of things about what the library has done for them and the impact that it has.

36:21

So again, we invite everybody to come.

36:24

We invite you to come if you have a story to tell about how the library has impacted you or your family.

36:29

And the kickoff is February 9th.

36:33

Uh, upcoming events is Better Together celebrating at the Central Library, which is Saturday, January 31st.

36:41

It's 11 a.m.

36:42

to 3 p.m.

36:43

And then we have a mural unveiling at Spage Park, Saturday, February the 7th, 10 30 to noon.

36:50

And then finally, we have Meet the Artists at the Central Library Saturday, February 14th at 5 30 to 10 p.m.

36:57

And we hope that you all can attend.

37:00

And that's the end of my report.

37:03

Anyone have any questions?

37:07

No.

37:07

All right.

37:08

Well, thank you very much.

37:09

It's a great report.

37:10

And oh, we do have a question.

37:12

Is that a question?

37:14

It's not a question, it's it's a statement.

37:16

Sure.

37:16

I just wanted to um take a moment under employee recognition and share.

37:22

Um, I had an opportunity to attend the staff holiday party.

37:26

And I want to give acknowledgement to your chief talent and development officer, Tisha.

37:32

Um, is it um Gallerace?

37:35

I don't know if I stated that right, but I want to ensure it's capture for the minutes.

37:38

Um, she did an amazing job of just coordinating.

37:41

And I know that, you know, it's not easy number one to um fit that into the holiday season, but also trying to get employees from all different branches.

37:51

So the fact that there are several branches that are represented and to put that together for individuals to come together, meet each other, and even me being fairly new to the board.

38:00

Uh, I appreciated the fact that she put it together in such a way that I didn't feel awkward when I walked in or like the new kid on the black, was very interactive.

38:09

Um, just a lot of fun.

38:10

So I wanted to take a moment to publicly acknowledge her.

38:14

Um, she was her energy was just it was spot on.

38:17

I had a bar, and I thought it was something so extremely healthy for the uh staff at the library.

38:23

So if you will pass that along to her, I'd greatly appreciate it.

38:27

I will do that, thank you.

38:28

And then lastly, I forgot to mention this in my report real quickly.

38:31

The exceptional experience branch, uh, fourth quarter award winner was East Washington.

38:35

So, congratulations to East Washington.

38:37

And then the region winners, the East Region was Lawrence in the Mid-South region was the info zone.

38:42

So, again, congratulations to East Washington.

38:45

All right.

38:49

Okay, thank you very much.

38:51

All right, uh, no unfinished business, no new business.

38:55

Uh, any future agenda items for February 2026?

39:00

None there.

39:01

Uh, the next meeting is gonna be February 23rd.

39:04

Um, the West Indianapolis branch.

39:06

Um, be held at the Mary Rig Neighborhood Center, 1920 West Morris Street, um, Indianapolis, Indiana, 4621 at 6 30 p.m.

39:18

Uh, this meeting is adjourned.

Discussion Breakdown — Share of Meeting
Library Services████████████████████████████████████████40%
Procedural███████████████████████████████████35%
Budget Equity Analysis█████████████████17%
Personnel Matters████████8%
Summary of Proceedings

Indianapolis Public Library Board of Trustees Meeting

Date: February 3, 2026 (rescheduled from January due to inclement weather)

The board convened, welcomed new trustee Dominique Davy, and addressed a truncated agenda. Public comments focused on staff scholarships and requests for meeting time changes. The board approved December 2025 financial reports, three resolutions, and heard the CEO's report highlighting staff recognition, autism center certifications, and community engagement events.

Consent Calendar

  • Approved minutes from the regular board meeting of December 15, 2025 (unanimous).

Public Comments & Testimony

  • Lindsay Haddocks (Branch Manager, Wayne Library; representing the Staff Association Scholarship and Program Committee) presented scholarships to staff members pursuing library science degrees. She noted five graduate applicants and one undergraduate applicant; congratulated scholarship winner Corey Minor (PDA) and Emily Greylock, who graduated from library school in December 2025.
  • Michael Torres (Representing AFSCME Local 3395, covering approximately 250 frontline and support staff) made an annual request to move board meetings to times when the library is closed to allow more staff participation. He acknowledged ongoing labor management committee meetings and introduced the local's officers and executive board.

Discussion Items

  • Finance Committee Report (Presented by Dr. White and Lena Mirror):
    • Treasurer's Report for December 2025: Property tax revenue finished slightly under budget but 700,000 over last year; intergovernmental revenue at 100% of budget; fines and fees at 102%; charges for services at 124% (driven by public printing). Miscellaneous revenue (primarily interest) was significantly over budget. Expenditures came in under budget in all categories, with personal services (including extra December pay) slightly higher. Reserves of approximately $3 million will carry into next year. The report was accepted for audit (unanimous).
    • Resolution 1-2026 – Disclosure of Waived Fines and Fees: Total uncollectible fines and fees for 2025 was $326,885, including a $187,902 billing error at an Eagles location (which inflated the total). Without the error, the total would be $138,982, consistent with the prior year. Approved (unanimous).
    • Resolution 2-2026 – Outstanding Purchase Orders 2025: Authorization to carry forward approximately $3 million in unpaid purchase orders into fiscal year 2026, funded from the 2025 budget (library is 13% under budget). Approved (unanimous).
    • Resolution 3-2026 – Designation of Marion County Board of Finance as Local Board of Finance: Continuation of existing practice for 2026, per Indiana Code 55-13-7-2B, to benefit from shared investment practices. Approved (unanimous).
  • CEO Report (Gregory Hill):
    • Shared a thank-you card from Dr. Patricia Payne for her retirement send-off.
    • Staff Recognition: Announced quarterly award winners and congratulated the East Washington branch as the fourth quarter Exceptional Experience winner; East Region winner: Lawrence; Mid-South Region winner: Info Zone.
    • Certified Autism Center Designation: Five additional branches (Pike, Franklin Road, Decatur, Haughville, and Beech Grove) received certification, bringing specialized training and sensory supports (noise-reducing headphones, fidget tools, sensory bins) to better serve autistic and sensory-sensitive patrons.
    • December 2025 Monthly Statistics: Average day: 12,766 physical items circulated (excluding e-resources), 6,048 visitors, 22 programs (398 attendees), 1,100 PC sessions, 155 study room uses. Circulation per visitor ratio 2:1; visitors per circulation 0.47; public PC sessions per 100 visitors 16.55.
    • 2025 Program Review:
      • Adult programs: 3,353 programs serving 28,029 patrons. Highlights included a free legal clinic (eviction, sealing, expungement) and the Seed Library, which distributed a record 104,454 seed packets (36% increase over prior year), supported by 565 volunteers.
      • Youth programs: 6,011 programs serving 147,387 patrons. Summer reading program broke participation records with 24,900 children (9% increase); 55% completed the 20-hour challenge (highest completion rate).
    • Upcoming Events:
      • "Heart of Every Neighborhood" storytelling campaign kickoff at Glendale Branch on February 9, 5–6:30 p.m., with events at four additional branches.
      • Better Together celebration at Central Library on January 31 (11 a.m.–3 p.m.).
      • Mural unveiling at Spades Park on February 7 (10:30 a.m.–noon).
      • Meet the Artists at Central Library on February 14 (5:30–10 p.m.).

Key Outcomes

  • Approved December 2025 treasurer's report for audit (unanimous).
  • Approved Resolution 1-2026 (waived fines and fees disclosure) (unanimous).
  • Approved Resolution 2-2026 (outstanding purchase orders carryforward) (unanimous).
  • Approved Resolution 3-2026 (Marion County Board of Finance designation) (unanimous).
  • Approved Resolution 5-2026 (finance, personnel, and travel) (unanimous).
  • Next meeting: February 23, 2026, at 6:30 p.m., held at Mary Riggs Neighborhood Center (1920 West Morris Street) due to West Indianapolis Branch closure.
  • Meeting adjourned.

Meeting Transcript

Monthly meeting. This is a rescheduled meeting from our Monday meeting because we uh had some inclement weather, as you may know. Um so with that, let's have a call of the role. Uh Mr. Man. Present. Mr. Davy. Present. Do we have Dr. Matana? Present Dr. Passio. Present. Dr. Violo. Present. Dr. White. Roman. And do we have Miss Woodard? No on Ms. Ward. Okay. We do have a quorum, Mr. President. Excellent. Thank you very much. If you recognize a quorum. So I continue and just like to give a quick thank you to all the staffers who were on call during the winter weather advisory and um made arrangements for us to meet today. Um thank you very much. Um it it means a lot. I know those things aren't easy for anybody. Uh I had to navigate some interesting uh child care situation myself uh in order to make it all happen. So I know that um you know it means an awful lot for for us to be able to do this. Um so one other thing I'd like to do uh before we jump into reports is um like on the behalf of the board of trustees, I want to make an introduction of our own. Uh at this meeting, we're m welcoming our new trustee, uh Dominique Davy to his first board meeting. Uh so welcome to the board. Thank you. He was appointed by the Marion County Board of Commissioners, which was confirmed last month. His background in engineering and information technology. Uh, we're honored to have you be part of the board on join our great library organization. We'll appreciate your perspective. Um, and um, you know, really appreciate your service to the community. All right, uh, since we have a shortened agenda today, we are gonna jump right into public comment. Do we have any public comment for today? We do. All right, welcome. Uh so um just a little I gotta gotta read my little public comment statement. I almost forgot that.

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