0:05This is a rescheduled meeting from our Monday meeting because we uh had some inclement weather, as you may know.
0:12Um so with that, let's have a call of the role.
0:34And do we have Miss Woodard?
0:40We do have a quorum, Mr.
0:43If you recognize a quorum.
0:46So I continue and just like to give a quick thank you to all the staffers who were on call during the winter weather advisory and um made arrangements for us to meet today.
0:55Um thank you very much.
0:57Um it it means a lot.
0:59I know those things aren't easy for anybody.
1:01Uh I had to navigate some interesting uh child care situation myself uh in order to make it all happen.
1:08So I know that um you know it means an awful lot for for us to be able to do this.
1:13Um so one other thing I'd like to do uh before we jump into reports is um like on the behalf of the board of trustees, I want to make an introduction of our own.
1:22Uh at this meeting, we're m welcoming our new trustee, uh Dominique Davy to his first board meeting.
1:29Uh so welcome to the board.
1:34He was appointed by the Marion County Board of Commissioners, which was confirmed last month.
1:39His background in engineering and information technology.
1:42Uh, we're honored to have you be part of the board on join our great library organization.
1:46We'll appreciate your perspective.
1:48Um, and um, you know, really appreciate your service to the community.
1:53All right, uh, since we have a shortened agenda today, we are gonna jump right into public comment.
1:58Do we have any public comment for today?
2:07Uh so um just a little I gotta gotta read my little public comment statement.
2:13I almost forgot that.
2:14It's a shortened agenda, but I still have to do that.
2:16Um we welcome feedback from the public about the Indianapolis libraries, and this is the time when the public may address the library board.
2:22If there's several individuals representing the same group, please select spokesperson.
2:26Please do not repeat comments someone else has offered.
2:29Please note uh that this public comment is not the time or appropriate forum for commenting on matters related to employee charges, employee complaints, or alleged employee misconduct.
2:40Any such matters should be brought promptly to the attention of the CEO or the human resources department where matters can be uh properly addressed in compliance with established library policies and procedures.
2:50There's a five-minute allotment for each speaker, and each speaker should give their name and let us know if they're speaking on behalf of an organization or group.
3:01Um my name is Lindsay Haddocks, and I am the branch manager of the Wayne Library.
3:08Um today I am here representing the staff association scholarship and program committee.
3:14Um each semester, the scholarship and program committee uh is in charge of uh advertising the scholarship for um members of the staff association to apply for scholarships to help cover some of their tuition.
3:32Um there's two scholarships.
3:34One scholarship is a graduate scholarship for courses taken towards uh job-related um library science classes and an undergraduate also scholarship.
3:46So the graduate scholarship, as you can see, we had five six applicants this semester.
3:53Um only one person can be with us today, um, Cory Minor, but all our other applicants um are taking classes in library science.
4:03We have Valerie Cobb, we have Emily Crylock, we have Nick Greenberg, um Cory Minor, Kayla King, Florencia Schick.
4:15So they represent um all different they work in different parts of the library.
4:20Um we also have Faith Settler, who is uh working towards an undergraduate degree.
4:24So as the scholarship and program committee, we in the past year we have been trying to uh reevaluate the scholarship and make it more viable and sustainable for um members of staff association to apply for.
4:40So as um costs of tuition go up.
4:44We want to make sure this scholarship is more uh it gives offers more money towards uh employees, and we encourage them to join the staff.
4:53They have to be a member of the staff association, and then they also have to be join a committee.
5:00So um in that's the background on the scholarship, and I would like to congratulate Corey Minor who is with us here today.
5:11Um, so I would like to present her with her scholarship, and I want to congratulate Emily Greylock too.
5:18She has graduated from library school this past December.
5:24So um thanks you for listen having me here today, and I want to congratulate all our scholarship winners.
5:37All right, any other public comment today.
5:50Good afternoon, board of trustees.
5:53Um I hope your drive wasn't too hazardous coming in.
5:56My name is Michael Torres.
5:58I represent Ask Me Local 3395, which represents uh all our frontline and support staff here at Indianapolis Public Library.
6:06Um our local represents um over almost 250 members.
6:13Uh we wish that they were all very participating, but um as you can see, our m our meetings are during the day and times that we are open.
6:22So this is my annual request and push to consider um moving our uh library board meetings to a time where we are closed, so hopefully more uh staff members can put uh participate.
6:36Um and I want to welcome our new uh trustee uh Dominic Davy.
6:41I hope your experience here is enriching, and we're always glad to invite you to Central to have a tour or meet our members at any time as with all of you.
6:52Um currently I want to say that we are working with uh our leadership.
6:57We meet monthly, and we are work currently working on a schedule where we can uh continue to meet, where we kind of um it's kind of our labor management committee meetings where we bring issues and uh we raise issues and hopefully have some kind of solutions.
7:12We don't always have solutions, so they may be on the next month's agenda still, but uh just uh that is something that we've uh uh continue and hope to continue doing and we're scheduling right now.
7:23And I also want to um acknowledge that I know your responsibility is to legislate for our library and just consider that most of our staff members are ac actual Indianapolis residents as well.
7:38And I wanna um in behalf of our local, I want to introduce, I want to name our our staff, our um officers and executive board.
7:47We have um myself at my PSA at Central, Barbara Ann O'Leary, who works at Central Library as well, Emily Kane, which is a public service librarian at College Avenue, Charlie Kane, which is a public service librarian at Central.
8:03Jordan Hunt is also a public service librarian at Central.
8:07DeAndra Williams is a PSA at Central.
8:10Uh Alice Salm is a public librarian at Hawville.
8:14Julie Ford is a library assistant at Fort Ben.
8:18Sterling Bryce is our library security assistant at Central, and Ryan Donnelly is a librarian at uh Central.
8:25That's all our staff.
8:31President, that's the last report.
8:33All right, we have done public comment.
8:36Okay, let's uh move on to approval of minutes.
8:39Um so there is a regular board meeting held on December 15th.
8:43Is there a motion to approve the minutes the regular board meeting held on December 15th, 2025?
8:51All right, uh, is there any discussion?
8:54Uh hearing none, we'll have a call of the roll.
9:15All right, that uh motion is carried.
9:19Um let's move on to the finance committee.
9:23White, you're the chair of the finance committee.
9:24Do you have anything to present today?
9:27Uh Lena Mirror will uh do that presentation for ladies.
9:40You guys are the main event today.
9:44Tell him you we always write the main event.
9:47Yeah, we probably runs the stuff.
9:53Mary and I were present the trailer reports.
9:56She's going to review uh the treasury court, and I will go over the resolutions that we have.
10:00We have three resolutions.
10:07Well, we have finished the calendar year and have all those numbers for you.
10:13So on the revenue side, uh, we finished the property tax revenue at uh slightly under budget, however, it's over our original budget.
10:26Um it's over last year's total intergovernmental um is at 100% fines and uh charge it fees, sorry, um 102% of the budget and charges for services.
10:50Uh the largest during the month was public printing as well as for the year, and that's coming in at 124% of the budget on that type of revenue.
11:03Miscellaneous is also way over budget, and that the majority of that was from interest revenue that was earned this month, and uh the Huser Fund and the Trust Indiana Fund were over three and a half percent uh this month, and the comparison of year to date and revenue for the month compared to this time last year, um, is on the left on the line chart on the monthly, where we did receive our property taxes um distributions um, and that shows here and uh the year to date on that is on the bar chart, and it's comparing to the budget for the year and the last year's revenue.
12:05So we're about 700,000 over last year's property tax revenue, and 400,000 over the intergovernmental distributions.
12:17Um this month we received on intergovernmental, we received um various distributions from the state taxes as well, and fines and fees uh is our smallest category of revenue, uh, but it was over budget, and uh charges for services was also over budget and uh miscellaneous, which again is primarily the um revenue earned.
12:54We also received revenue from events, uh the cafe and insurance reimbursement on the expense side then our largest category is personal services for one, and uh we're came in under budget on every category.
13:24Um the supplies uh are also under budget year to date, uh other services and charges.
13:40Um we're only at 81% of the budget spent and the capital of the 55 million.
13:52Uh we also have reserved balances of the budget um of approximately three million, which we'll go over later.
14:03Um that we can use into next year, and then the year to date is also shown on the graph uh on the right, and on the left we show a comparison to this time last year.
14:27So personal services were up as expected.
14:32Um December's a little higher than budget because of the extra pay, the additional pay that was authorized.
14:43Then on the right is year to date, and you can see that we're under budget on the expenditures on each type.
14:56So are there any questions?
15:01Any questions from the board?
15:04Oh any questions from online?
15:15So I don't have a question, but I do want us to keep in mind that we are to be mindful of the changes that will be occurring as the top property taxes that we were warned about and how we may keep and keep that in perspective in the coming year.
15:37Yeah, that's a very good point.
15:42Okay, uh, is there a motion to accept the report of the treasurer for December 2025 for filing for audit?
15:54Uh hearing none, we'll have a call of the roll to accept the report of the treasurer.
16:11Yeah, motion is carried.
16:16Next our agenda is we have three resolution, and the first resolution is one-2026 as disclosure.
16:48Resolution number one is disclosure of waive fines and fees.
16:53Annually, the state guideline requires the board to disclose the amount of fines and fees waived on patrons accounts.
17:00These are uh fines and fees and miscellaneous charges that the library has deemed uncollectible during the year.
17:06For the year ending December 31st, 2025, uncollectible fines and fees total is 326,885.
17:15However, 187,902 was a billing error that was on the patron's account, and it was on at the Eagles locations, and it was waived.
17:27Without this error, the yearly total would be 138,982.
17:35Um, and this is more in line with we had last year.
17:39So I had to disclose that error because it was in my report, so I had to reflect it this way.
17:46Um there's no fiscal impact in this reduction of accounts receivable reported to the library of financial.
17:52This is reported to the library's financial statement.
17:58I uh I keep hoping the bank makes the same mistake on my mortgage.
18:07Okay, uh, so resolution one-2026 regarding approval of disclosures of wave fines and fees for 2025.
18:13Received a positive recommendation from the finance committee.
18:15I stole your thunder, I'm sorry.
18:18Um so the chair would request a second to such a recommendation.
18:23All right, it's been seconded.
18:30How do we get to one account having a hundred and eighty almost 188,000 dollars?
18:38It was just a bill and error on one patron's account.
18:42Um but how does that get to that point?
18:46Was it like an input mistake or probably input mistake?
18:50It's not another it's not an accumulation of no, it's just one input mistake was on it, it's on another system that our county doesn't manage, so it's just for what I understood just one input mistake, and it would just call it at the end of the day.
19:02It's not so it's not an accumulation of fees over fees.
19:08Any other questions?
19:11Uh hearing none, we'll have a call of the roll.
19:26The motions carried.
19:28We'll move on to resolution two.
19:30Uh resolution two is um outstanding purchase orders 2025.
19:36State guidelines require the board to authorize the outstanding purchase orders at year end.
19:41These outstanding purchase orders were not paid prior to December 31st, 2025.
19:46Therefore, it will be necessary to carry them forward into the next fiscal year 2026.
19:52The appropriation to cover the purchase orders once expense will come out of the 2025 budget.
20:00And this is something that uh Mary mentioned during the treasury report.
20:02Um, although we're under budget um by 13% of the budget, we still gotta um account for this.
20:09Um the um outstanding purchase orders, and that amount is um three million dollars, a little over three million dollars.
20:20Okay, thanks to this receive uh positive recommendation.
20:26Yeah, it was uh do pay us recommendation from the committee.
20:30All right, excellent.
20:31The resolution two-2026 regarding the approval of outstanding purchase orders 2025 received a positive recommendation from the finance committee, so the chair would request a second to such a recommendation.
20:45Uh it's been seconded and and thirded.
20:50Uh hearing none, we'll have a call of the roll.
21:05The motion's carried.
21:08Um, the last resolution is Caperma Marion County Board of Finance.
21:12Uh, pursuit to Indiana Code 55-13-7-2B.
21:18The Indianapolis Public Library Fiscal Body may designate the Marin County Board of Finance to serve as the library's local board of finance.
21:26It has been the practice of the library to designate the Marion County Board of Finance to serve in this capacity in the past.
21:33Library Management uh recommended the library continues with this relationship in 2026 by designating the Mayor County Board of Finance to serve in this capacity.
21:42The library allows to benefit with the investment practices implemented by other government entities.
21:54Excellent, excellent.
21:55So resolution three-2026 to confirm the Marion County Board of Finance received a positive recommendation from the finance committee.
22:01So the chair would request a second to such recommendation.
22:11Hearing none, we'll have a call of the roll.
22:34The motion is carried.
22:37That is our last resolution.
22:38I did have a couple updates.
22:40One I dated before that we're currently in our pre-audit, uh, which is you know this time of the year.
22:46And on Wednesday, I did an investment presentation at the Mary County Board of Finance, who we just elected as our finance um committee.
22:55Um, and it went well.
22:57I just had a report on the year-to-date information for the 2025 investments.
23:03Well, thank you very much.
23:04Thanks for coming out today.
23:10Does that conclude the finance committee report?
23:15So uh this is gonna be everyone's favorite part of the agenda.
23:19We are skipping one four.
23:24Just a poor personal privilege.
23:26Uh I want to thank Mike for his uh update today and want to commend him for his professional leadership of the staff.
23:37Uh and uh over the years I've kind of wired him and and he's very diligent and comprehensive in representing the staff.
23:49I do think uh this is an appropriate time to say thank you to him personally just for the record.
23:56So thank you, Mike, for all your hard work.
24:00Okay, uh now on to everyone's favorite part of the agenda.
24:04We skip everything and go to the report of the CEO.
24:07So we are uh holding everything else uh until the February meeting, and then that one's gonna be extra long, so that's gonna be great.
24:14All right, all right, thank you.
24:16Uh good afternoon, Board of Trustees, Board President.
24:19Uh, I received a card from uh Dr.
24:21Patricia Payne earlier this week, and she asked if I could read this at the board.
24:25So if it's okay with you, I will go ahead and read this here real quickly.
24:29The card says, many thanks to you.
24:31Just wanted to let you know how much you're appreciated.
24:33And then her inscription was great.
24:35I am still in awe of my last board meeting.
24:38The amazing send-off, including the beautiful Roses proclamation from the City County Council personally delivered by Bob Osley and the beautiful handwritten messages from the executive and branch staff.
24:51Thanks for everything.
24:52You will be missed, Dr.
25:00All right, and then the next thing on the agenda here is the uh confirmatory resolution 5 2026 uh regarding finance personal and travel.
25:09The resolution is in its typical format, and I would ask for your approval.
25:13All right, is there a motion to approve resolution 5-2026 regarding finances, personnel, and travel?
25:22It's been moved and seconded.
25:26Hearing none, we'll have a call of the roll.
25:41Uh we'll go to uh Miss Wedding.
25:49And uh I also approve.
25:50So the motions carried President Boyd Bieterman.
26:02I have to step away from this meeting.
26:05Are there any other resolutions that require my uh content?
26:11Thank you very much.
26:12And thank you for all of your members of the board's leadership and enduring the weather.
26:24So just for the record, I would have the record note that uh Miss Woodard showed up at uh was it appeared remotely at 1225 and then Dr.
26:36The record shall note that.
26:39Okay, moving on with the report.
26:41Um the presentation that you're about to receive uh uh includes events that transpire for the month of December.
26:48Uh your board packet also is filled with program insights from PDA, the branches in the central library.
26:55It also includes uh digital inclusion, dementia friendly certified branches, NDPL and the media, and what's happening across NDPL and infographic form.
27:06But today's agenda we'll do a staff recognition, certified autism center designation.
27:10Uh I'll cover some monthly insights, programs 2025, the heart of every neighborhood, and then upcoming events.
27:18Uh the first thing is I want to say thank you to the staff.
27:22Um we get a lot of comments from staff about the culture and the environment.
27:30And I just want to say thank you to each and every one of our staff members.
27:33They've done a tremendous job over the past several years.
27:37Uh so thank you for the work, people in public services, the support departments.
27:42Uh, we couldn't make this happen without you, so thank you to all of our staff.
27:46Uh staff recognition.
27:47We just had our quarterly reception at the uh ISCR, and these are award winners for the previous quarter.
27:56Patron services, Andra Wagglemuth from Eagle, peer support is Kendra Checkoff from Accounting.
28:04Community involvement is Kimberly Anderson from CMSA and Paige Excellence, the Central Page team.
28:11Other duties as a sign, Becky Swazi, Mary Veen, and Chris Brazzo from Fort Bend.
28:18Team Excellence is Bradley Johnson, Trevor Fisher, Rosa Mosley, Yolanda Morales, Tevy O'Neill, Elaine Bradburn, Katrina Barnett, Jackie Berry, Valerie Evans, and those folks are from CMSA processing and shipping and receiving.
28:37So if we can give them a big round of applause.
28:42And then, real quickly, uh, there's been a few press releases regarding the certified autism center designations for five additional branches to include Fort Bend.
28:53So we have Pike, Franklin Road, Decatur, Hallville, and Beach Grove.
28:58Uh so the certification signals that a branch has completed specialized training, undergone review, and implemented practices to better support autistic and sensory sensitive patrons.
29:10So, what can patrons expect?
29:12They can expect on-site accessibility reviews.
29:16The uh the granting authority conducts on-site reviews to help branches identify sensory stressors, create sensory guides, and the guides help patrons understand what to expect in different library areas as far as the noise lighting and activity.
29:31Uh, it also includes sensory inclusive programs, sensory support on site, which includes noise reducing headphones, fidget tools, uh sensory support, and sensory bin stands.
29:43The bend stands are just uh stands that may include uh textured items, sand and those things.
29:49So to help them with their sensory.
29:51Um, I think I may have mentioned sensory inclusive programs and sensory support available on site at that location.
30:00So, congratulations to those branches.
30:02Uh, we really appreciate uh your diligence in getting the uh the required training after that.
30:10Uh next, I'll do monthly insights real quickly.
30:13Circulation, we had 12,000, and this is a typical or average day in the month of December.
30:18Uh on any particular day, we circulated 12,766 items, but that's just physical material that does include uh e-resources.
30:26Uh we had 6,048 visitors, 22 programs, 398 in attendance.
30:34We had 100 well 1,100 PC usage, and our study rooms were 155.
30:42Uh the circulation per visitor ratio was two to one.
30:46Visitors per circulation was 0.47, and public PC sessions per 100 visitors was 16.55.
30:57Uh quick program review, and this is for 2025 from January the 1st through December 31st.
31:05We had 3,353 adult programs, and we serve 28,029 patrons.
31:13Uh, a couple of adult programs that were highlights included the free legal clinic at Central Library, and collaboration with the Neighborhood Christian Legal Clinic and Indiana Legal Services.
31:25We were able to provide services to people looking for assistance with eviction ceiling and criminal record expungement.
31:32We also had the C Library Workshop.
31:35Uh in 2025, it was a record breaking year.
31:40We packed over 104,454 seed packets that we distributed.
31:45That was a 36% increase from the previous year.
31:50Uh the volunteers, we had 565 volunteers who supported the seed library.
31:56279 of those were individuals, and then 286 were groups.
32:02Some of the groups that participated was uh Easter Seals, Crossroads, Salesforce, uh IU Indianapolis, and the Excel Center.
32:11Um for the youth side, we had 6,011 programs.
32:16We served 147,387 patrons.
32:20Uh, a couple big items on the the youth side was the summer reading program.
32:25Uh we broke participation records in 2025 with over 24,900 kids participating, which was a 9% increase from the previous year.
32:35And then additionally, 55% of all participants completed the program by reading the entire 20 hour challenge, the highest completion record, the highest completion record that we've had.
32:47Uh lastly was Dia del Nino, which was in April.
32:51The library partnered with WFYI to host Dia del Nino and be my friend Neighbor Day at the Central Library.
32:56Uh the annual event featured many activities for local families in both English and Spanish, including arts and crafts and bilingual story time.
33:06Uh the next thing I want to talk about is the heart of every neighborhood.
33:10So in late 2025, I attended the Urban Libraries Council conference in Cincinnati, and the theme was advocacy.
33:20Uh, they talked about uh how we could be advocates for our library.
33:24Uh we all know that um we have a lot of statistics to tell the story, but it was encouraged for us to uh capture stories from our patrons about how the the library has impacted their life.
33:38So before I move on with this timeline here, real quick, I just want to show a quick uh promotional video.
33:54Every neighborhood has a heartbeat, a place where stories begin, where lives are transformed, and where community comes alive.
34:04The heartbeat of every neighborhood is your publicly.
34:08This year, the Indianapolis Public Library is celebrating the voices that matter the most.
34:15I love absolutely everything about my library.
34:19First, the books, the ease of preserving a book online and picking it up when it's ready.
34:25All the choices, ebooks, audio books, architect books, movies, classes, being able to reserve a quiet study room for my tutoring session, watching an adorable toddler, excited about the books she's gonna bring home, being helped by always available and friendly librarians and hanging out in the quiet ground, and it's all free.
34:47Join us for an inspiring experience where you'll hear stories of impact and connection.
34:53And if you have a story to tell about your branch, we want to hear it.
35:00You will have the opportunity to share and record how the library has made a difference in your life.
35:04This is Gregory Hill, CEO of the Indianapolis Public Library.
35:08And I invite you to our celebration at Glendale Branch Library on February 9th, 5 to 6 30 p.m.
35:18Come be a part of our story.
35:23Thank you to uh Mary Barr and her team and uh specifically uh Alton Parks, he is a uh uh staff member at East 38th Street.
35:32He he put this together and interviewed everybody and put that together.
35:35So we really appreciate that.
35:36So again, uh this is going to be at five locations, uh, starting off with the Glendale branch on February the 9th.
35:42Then we'll move to East 38th Street, Lawrence, Hallville, and then we'll end up at Southport.
35:48And again, the purpose of this is um to have a celebration with our community, have people come in and we're going to capture uh their stories.
35:57Uh the event will also have stations.
35:59Uh we'll have a couple videographers that will be able to capture the stories.
36:02We'll have a branch history station.
36:05Uh, we'll have a community station that will feature some community partners, uh, the signing of an artifact, which I believe it will be a memory book and a contribution station where patrons can share uh their thoughts and those type of things about what the library has done for them and the impact that it has.
36:21So again, we invite everybody to come.
36:24We invite you to come if you have a story to tell about how the library has impacted you or your family.
36:29And the kickoff is February 9th.
36:33Uh, upcoming events is Better Together celebrating at the Central Library, which is Saturday, January 31st.
36:43And then we have a mural unveiling at Spage Park, Saturday, February the 7th, 10 30 to noon.
36:50And then finally, we have Meet the Artists at the Central Library Saturday, February 14th at 5 30 to 10 p.m.
36:57And we hope that you all can attend.
37:00And that's the end of my report.
37:03Anyone have any questions?
37:08Well, thank you very much.
37:09It's a great report.
37:10And oh, we do have a question.
37:14It's not a question, it's it's a statement.
37:16I just wanted to um take a moment under employee recognition and share.
37:22Um, I had an opportunity to attend the staff holiday party.
37:26And I want to give acknowledgement to your chief talent and development officer, Tisha.
37:32Um, is it um Gallerace?
37:35I don't know if I stated that right, but I want to ensure it's capture for the minutes.
37:38Um, she did an amazing job of just coordinating.
37:41And I know that, you know, it's not easy number one to um fit that into the holiday season, but also trying to get employees from all different branches.
37:51So the fact that there are several branches that are represented and to put that together for individuals to come together, meet each other, and even me being fairly new to the board.
38:00Uh, I appreciated the fact that she put it together in such a way that I didn't feel awkward when I walked in or like the new kid on the black, was very interactive.
38:09Um, just a lot of fun.
38:10So I wanted to take a moment to publicly acknowledge her.
38:14Um, she was her energy was just it was spot on.
38:17I had a bar, and I thought it was something so extremely healthy for the uh staff at the library.
38:23So if you will pass that along to her, I'd greatly appreciate it.
38:27I will do that, thank you.
38:28And then lastly, I forgot to mention this in my report real quickly.
38:31The exceptional experience branch, uh, fourth quarter award winner was East Washington.
38:35So, congratulations to East Washington.
38:37And then the region winners, the East Region was Lawrence in the Mid-South region was the info zone.
38:42So, again, congratulations to East Washington.
38:49Okay, thank you very much.
38:51All right, uh, no unfinished business, no new business.
38:55Uh, any future agenda items for February 2026?
39:01Uh, the next meeting is gonna be February 23rd.
39:04Um, the West Indianapolis branch.
39:06Um, be held at the Mary Rig Neighborhood Center, 1920 West Morris Street, um, Indianapolis, Indiana, 4621 at 6 30 p.m.
39:18Uh, this meeting is adjourned.