OPENPUBLICA · PUBLIC MEETING RECORD
Record of Proceedings

Information Technology Board Meeting - February 17, 2026

Other Meetings (I) — Tuesday, February 17, 2026
BodyIndianapolis, Indiana
SessionOther Meetings (I)
DateTuesday, February 17, 2026
StatusFILED
Video Record
0:00 / 34:36

Transcript — Verbatim
0:01

Command go ahead and call the meeting to order.

0:04

This is the information technology board meeting.

0:07

My name is Joseph O'Connor.

0:09

I'm the chairman of the board.

0:11

It is February 17, 2026, approximately 932 a.m.

0:16

And we are in room 221 of the city county building.

0:20

We'll go ahead and start with introductions on my left.

0:25

Jane Richardson, mayoral appointee from the community.

0:29

Kate Sweeney Bell, Mary and County Clerk.

0:32

Good morning.

0:33

I am Barbara Lawrence, Marion County Treasurer and Secretary of the Board.

0:39

Controller Abby Hansen.

0:42

Kevin Wethington, Deputy Chief from IMPD, mayoral appointee for public safety.

0:48

Amy Jones, Judge Harris here at court.

0:52

Thank you.

0:53

I think Colonel Martin's on his way, so we'll go ahead and get started.

0:56

First order of business will be to approve the January 27th, 2026 meeting minutes.

1:03

Do we have any additions or corrections to those minutes?

1:08

I'll entertain a motion.

1:09

I have a approval of those minutes.

1:11

Second.

1:12

We have a motion to approve and a second.

1:13

All in favor, please signify by saying aye.

1:15

Aye.

1:16

Post, same sign.

1:18

Minutes are approved.

1:22

Jumping down to the ISA board report.

1:25

Mr.

1:25

Hill, good morning, sir.

1:27

Good morning, Mr.

1:28

Chair and members of the board.

1:29

My name is Colin Hill, Chief Information Officer for Indianapolis and Marion County and director of the information services agency.

1:35

With the board report, we usually start that with enterprise projects.

1:40

As you can see from the slide, we're tracking on six projects across the enterprise and looking at adding a few more during the next board meeting.

1:48

That said first up is passwordless authentication.

1:52

This is for primarily public safety agencies and those requiring CS compliance.

1:57

This allows access using multi-factor authentication into workstations and laptops within the enterprise.

2:21

Hope to have a more detailed plan on what that looks like soon, but also making sure that we are implementing appropriately across those agencies.

2:29

The second one on that list is address and parcel.

2:32

Sorry, that we changed the name on that address and parcel modernization initiative.

2:37

This is moving from a highly customized parcel framework that we had within our GIS structure to a more configured parcel structure that makes it easier to work with and on uh an ESRI backbone as opposed to something that we've custom developed.

2:51

We've had uh conversations and data mapping uh completed and we're working through understanding making sure that the functional requirements are met by all the departments and agencies within the enterprise and continue to work through that.

3:03

We are a little concerned about the the due date on this one, so uh at the next board meeting, this may change the what it looks like as far as when we think this will be completed.

3:13

The next one down is our PeopleSoft Cloud migration.

3:16

Um we have started uh on the tenant setup within the cloud.

3:21

We have also worked to uh figure finalize the architecture and layout of that.

3:25

We're nearly complete on that, so it's it's not quite there, but we should be there uh in the next week or so.

3:31

Um but that continues to move forward.

3:33

We we've talked to internal stakeholders, making sure that we're all in alignment on what we're doing, and the expectation is that we should be able to complete this by the scheduled date.

3:42

Next on that list is the city county building restack.

3:45

This is of course, uh after the courts have moved out of the building.

3:48

This is realigning what it looks like within the city county building to make sure that we brought in all the departments and agencies that we can and making the best use of the space that we have.

3:56

In that regard, uh, the last city county building tower piece that's moving is the auditor's office, and I believe they're moving back to their floor on March 9th or the week of March 9th, so that will be the last in the tower for now.

4:08

Uh and then finally, IMPD and the east wing.

4:11

We're working on floor six and four.

4:13

I believe uh we have pulled wire and terminated wiring for those floors, or actually, I'm sorry, that is actually happening at the end of the month, uh, so that is coming up soon.

4:23

Next on that list is our device refresh.

4:26

Uh we have lost the manager responsible for for doing that.

4:31

She she had moved on to a to uh out of out of the city county, uh, and we're working through what that refresh looks like.

4:37

Uh that date is a little suspect.

Discussion Breakdown — Share of Meeting
Technology and Innovation█████████████████████████████████████████████49%
Procedural████████████████████22%
Elections███████████12%
Fiscal Sustainability████████9%
Parks and Recreation██████6%
Public Works██2%
Summary of Proceedings

Information Technology Board Meeting - February 17, 2026

The Information Technology Board of Indianapolis and Marion County met on February 17, 2026, at 9:32 a.m. in Room 221 of the City-County Building. Chairman Joseph O'Connor presided. The board approved the January 27, 2026 meeting minutes, received reports from the Information Services Agency (ISA) on enterprise projects, capital projects, vendor SLAs, and customer satisfaction, and approved seven resolutions related to technology contracts and expenditures.

Consent Calendar

  • Approval of January 27, 2026 Meeting Minutes: Approved unanimously.

Discussion Items

  • ISA Board Report (Colin Hill): Reported on six enterprise projects: passwordless authentication for public safety, address and parcel modernization (GIS), PeopleSoft cloud migration, city-county building restack (auditor's office moving March 9), IMPD east wing (wiring for floors 6 and 4), device refresh (manager vacancy), and property tax management software (data conversion challenges). Capital projects updates: solid waste garage substantially complete, ACS shelter expected end of March, IFP 32 walkthroughs this week, IFB 20 opening August, IMP North District planning, and election services center move (to be approved by council, timeline between May and October, with 2-3 months planning and 1-2 months setup). Vendor SLAs (Bell Tech Logics and Daniels and Associates) met January SLAs. Customer satisfaction at 99% for January.
  • ISA Financial Report (Kai Davis): Projected slight underspend in character one; 2025 revenues noted 100% collection on internal chargebacks, progress on external MOUs.
  • Resolution 26-5 (Patrick Becker): Request to approve RFP for electronic poll book system not-to-exceed $1.2 million; explained poll book replacement for vote centers. Approved unanimously.
  • Resolution 26-6 (Phil Tremovic): Request to approve RFP 17 DPR 323 for Parks software (registration, rental, point-of-sale, reporting). Implementation planned by December 31, 2026. Approved unanimously.
  • Resolution 26-7 (Kinley Weber): Request to extend Guard 1 inmate tracking system contract by one year with increase of $223,760 (total not-to-exceed $864,685). Approved unanimously.
  • Resolution 26-8 (Dave Conn/Eric Swedberg): Request to increase Safeware contract for security systems from $1 million to $5 million (cover through fall 2028). Approved unanimously.
  • Resolution 26-9 (Kate Coten): Request to amend BERC 1 professional services agreement for one-year extension (no increase in NTE). Approved unanimously.
  • Resolution 26-10 (Kate Coten): Request to increase BERC 1 software support expenditure by $250,000 (total not-to-exceed $2,685,388). Approved unanimously.
  • Resolution 26-11 (Kevin Moore): Request to authorize expenditure of $350,000 for Microsoft Unified Support. Approved unanimously.

Key Outcomes

  • All seven resolutions (26-5 through 26-11) were approved unanimously by the board.
  • The next regular board meeting is scheduled for April 28, 2026, at 9:30 a.m. in Room 221.
  • An executive session is scheduled for March 24, 2026.

Meeting Transcript

Command go ahead and call the meeting to order. This is the information technology board meeting. My name is Joseph O'Connor. I'm the chairman of the board. It is February 17, 2026, approximately 932 a.m. And we are in room 221 of the city county building. We'll go ahead and start with introductions on my left. Jane Richardson, mayoral appointee from the community. Kate Sweeney Bell, Mary and County Clerk. Good morning. I am Barbara Lawrence, Marion County Treasurer and Secretary of the Board. Controller Abby Hansen. Kevin Wethington, Deputy Chief from IMPD, mayoral appointee for public safety. Amy Jones, Judge Harris here at court. Thank you. I think Colonel Martin's on his way, so we'll go ahead and get started. First order of business will be to approve the January 27th, 2026 meeting minutes. Do we have any additions or corrections to those minutes? I'll entertain a motion. I have a approval of those minutes. Second. We have a motion to approve and a second. All in favor, please signify by saying aye. Aye. Post, same sign. Minutes are approved. Jumping down to the ISA board report. Mr. Hill, good morning, sir. Good morning, Mr. Chair and members of the board. My name is Colin Hill, Chief Information Officer for Indianapolis and Marion County and director of the information services agency. With the board report, we usually start that with enterprise projects. As you can see from the slide, we're tracking on six projects across the enterprise and looking at adding a few more during the next board meeting. That said first up is passwordless authentication. This is for primarily public safety agencies and those requiring CS compliance. This allows access using multi-factor authentication into workstations and laptops within the enterprise. Hope to have a more detailed plan on what that looks like soon, but also making sure that we are implementing appropriately across those agencies. The second one on that list is address and parcel. Sorry, that we changed the name on that address and parcel modernization initiative. This is moving from a highly customized parcel framework that we had within our GIS structure to a more configured parcel structure that makes it easier to work with and on uh an ESRI backbone as opposed to something that we've custom developed. We've had uh conversations and data mapping uh completed and we're working through understanding making sure that the functional requirements are met by all the departments and agencies within the enterprise and continue to work through that. We are a little concerned about the the due date on this one, so uh at the next board meeting, this may change the what it looks like as far as when we think this will be completed. The next one down is our PeopleSoft Cloud migration. Um we have started uh on the tenant setup within the cloud. We have also worked to uh figure finalize the architecture and layout of that. We're nearly complete on that, so it's it's not quite there, but we should be there uh in the next week or so. Um but that continues to move forward. We we've talked to internal stakeholders, making sure that we're all in alignment on what we're doing, and the expectation is that we should be able to complete this by the scheduled date. Next on that list is the city county building restack.

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