0:03 The May 15th, 2026 meeting of the Indianapolis Airport Authority Board.
0:08 First on the agenda will be a roll call.
0:21 Oh, okay, thank you.
0:34 And Brian Tulle for legal counsel?
0:39 We will change if Tobika comes on.
0:42 But right now, next is the approval of the minutes of the April 17th.
0:50 All in favor say aye.
0:58 Next is consider for approval adoption of resolution number six-2026.
1:06 Board members, please consider for approval the adoption of resolution six 2026, which declares the official intent to reimburse cap certain capital costs with future tax exempt debt borrowings.
1:19 This is an administrative step.
1:22 Does not commit the authority to future debt borrowings, but it allows the reimbursement of projects costs that are being incurred right now with tax exempt debt.
1:43 All in favor say aye.
1:48 Next is a public hearing.
1:52 Oh, Tamika's on, so we will be doing our um we have a public hearing for a real estate agreement with Pace Property Holdings, Marshall World Store.
2:03 Yes, uh, thank you, and good morning, uh Madam President, members of the board.
2:07 Uh we have a public hearing for a real estate agreement with Pace Property Holdings for the sale of land consisting of approximately 21.996 acres located along AirTech Parkway East in Plainfield, Indiana, or a total sale amount of $2,700,602.89 cents.
2:26 So this uh parcel is just north and adjacent to the newly dedicated Air Tech Parkway expansion.
2:33 Uh to Pace Property Holdings uh should be up on the screen.
2:38 Uh Pace Air Freight is a locally owned global logistics company with over 45 years of experience within pharmaceutical, biotech, and life science sectors, and this parcel will be part of their planned life science park uh that will include an 85,000 square foot headquarters for the company.
2:58 Uh this is based on the average of the fair market or the fair market value transaction, the average of the two appraisals, 122,777 per acre is where that came out, which meets that fair market value transaction requirement through the state of Indiana.
3:18 There are no grant dollars associated with this, so we're not required to seek FAA approval uh relating to this.
3:25 Uh the conveying of this parcel to pace includes the standard perpetual land use restrictions and covenants, including noise disclosures, avigation easement that always run with the land.
3:38 Okay, um with that I will open the public hearing and we've received any messages from public on this so far.
3:47 Anything from the meeting comments or questions on this?
3:54 That will close the public hearing and we'll go on to the vote.
4:00 Consider for approval.
4:01 Uh a real estate agreement with Pace Property Holdings for the sale of land consisting of approximately 21.996 acres located along AirTech Parkway East and Plainfield for a total sale amount of $2,700,602.89 cents.
4:16 Okay, um, do we have a motion?
4:34 Your first motion by Wayne Gibbs.
4:36 Second motion by Jeff Gaither, Barbara Voss.
4:58 I don't really have a report today, but I I am going to comment on the topping off ceremony we had for the hotel yesterday.
4:59 I think any of you were there.
5:05 It was really exciting and it's a big turning point.
5:08 And thank you for everyone involved.
5:10 That it was excellent.
5:12 Um Megan did a great job.
5:19 Okay, so next we go to our official actions, BP 2026-5-3.
5:28 Yes, please consider for approval the independent auditors report and financial statements, as well as the Forbes Bazaars report to the Board of Directors, Finance and Audit Committee and Management as presented for the year-ended December 31st, 2025.
5:43 As reviewed, approved, and recommended to this board for approval by the Finance and Audit Committee.
5:50 This is the annual audit, and it has been, as I've said, presented, reviewed, and approved by the Finance and Audit Committee.
6:01 It is a good result.
6:03 And I would entertain any questions.
6:13 I'd like to compliment um well Rick Whitman from us.
6:25 I was gonna say something.
6:26 I was gonna say George S.
6:36 You're the managing partner on this, I think.
6:39 Is this as clean of audit as you've seen ever seen?
6:43 I don't want to say ever, but does it get any better than this in terms of the quality of the result?
6:52 We issue four opinions in accordance with various standards looking at both financial statements and compliance with the grant program AIP.
6:59 We actually also audited an additional data program here as well as BFCs.
7:03 All of our opinions are clean and modified opinions, no compliance report, no control on the report.
7:09 So very, very spotless from an audit perspective.
7:14 I just think that's an incredibly important message.
7:18 Uh for the entire board that here.
7:21 We had we had the presentation, Rick and his team had the presentation to the fact committee, and it's it's really just an outstanding result.
7:30 So credit to Robert to Elias to Rabacka, and uh they've just done a great job.
7:36 They do a great job, and it's just so so important when we receive this outside independent audits, right?
7:43 That everybody recognized what a great job they do.
7:46 So I'll be voting in favor.
7:55 Any further discussion?
7:58 For BP 2026-05-03, you have first motion by Clamrock, second motion by Mayman Powers, Barbara Glass, aye, Steve Dillinger, aye Damon Powers, aye.
9:25 So thank you for that.
9:26 Um this urban farm will feature public fields and gardens, livestock, a playground, a nature trail, and nurseries, and this will be managed by fishers with a focus on education.
9:40 There will be a UPIC program.
9:42 The public will have access to seasonal produce.
9:45 There'll be animals and livestock, animal encounter opportunities, and then really focused on year-round education with Hamilton County Schools.
9:57 It's located outside of our runway protection zone.
10:01 The FAA has approved this as a compatible use.
10:04 And so we have uh negotiated this 20-year lease with the 10-year extension, starting at $78,408 per acre for the first five years, and then there will be CPI increases every five years thereafter.
10:28 I guess I just had a quick question.
10:32 What is aeronautical use of this area?
10:36 But we worked with that to change it.
10:39 It's it's outside of the runway protection zone.
10:42 And so they've deemed this a compatible use that we can use the land for.
10:47 And normally in front of air, front of runways, even though it's outside of the runway protection zone, want to keep it as clear as possible.
10:56 This is a compatible use.
10:58 You don't want to put housing or want to put anything that congregates a lot of people in front of the runway for obvious reasons.
11:06 So it's still deemed aeronautical use, it's just compatible for aeronautical ease.
11:18 Any further discussion?
11:24 You have a first motion by Steve Dillinger.
11:27 Second motion by Ryan Goodwin.
11:50 Today we have three uh separate items, but we're going to do those under one approval related to the foreign trade zone.
11:58 I'll describe each of the three of them and then ask for your approval.
12:01 The first is Legacy Supply Chain Services.
12:04 This is a third-party logistics provider specializing in warehousing, distribution fulfillment, and supply chain management solutions for a wide range of industries.
12:15 They're seeking designation for their facility in Greenwood, approximately 13.4 acres, just over 84,000 square feet.
12:23 And their grantee fees will be 4,000 a month, 48,000 annually.
12:28 The second is Radial, a warehousing and distribution company for apparel, health and beauty, footwear, and general merchandising brands.
12:36 This designation is being sought in Hendricks County for one site in Brownsburg that is just under 16 acres and 690,000 square feet.
12:46 The second site is in Avon, just under 14 acres and around 600,000 square feet, 4,000 a month annually or 4,000 a month and 48,000 annually in for grantee fees.
12:58 The last is Uragi, a leading home furnishings brand specializing in high quality rugs, furniture, and home decor.
13:06 This will include two facilities in Boone County for warehousing and distribution.
13:12 Both of these are in Whitestown.
13:14 One is just under 25 acres, about 1.1 million square feet, and the other is 20 around 28 acres and 1.2 million square feet.
13:25 Those grantee fees will be 5,000 a month or $60,000 annually.
13:30 So with that, I would ask that you consider for approval uh the these three FTZ operating agreements uh with Legacy Supply Chain Radio and Uragi.
13:45 Um, I'll take a roll call on action item one, two, and three together.
13:56 You have a first motion by Steph Gaither, second motion by Ryan Goodwick.
14:01 I keep Dillinger, Damon Powers, Mika Catchics?
14:17 Madam President, you've been asked approval.
14:23 Uh Madam President, members of the board, I would ask that you consider for approval and word of contract for the project to upgrade Oracle and Prop Works Management Software to Vigilant Technologies LLC in an amount not to exceed 294,030.
14:38 So apropos of the audit today, we have uh two big pieces of software that uh are kind of critical force multipliers for the finance and accounting teams uh in terms of managing the finances of the airport.
14:51 One of those is a piece of software called Oracle EPS or Enterprise Business Suite, uh that is primarily for General Ledger, accounts payable, uh that side of things.
15:01 Uh and then we have a piece of software called uh Propworks, which is the accounts receivable and the billing side of things.
15:08 Uh both of those are about eight years since they underwent their last major upgrade.
15:13 Uh and it's time for us to upgrade them again.
15:15 So we put out an RP uh a number of months ago, uh selected uh vigilant as uh what we thought was the best respondent.
15:23 Uh and we're ready now to upgrade them and then move them to the cloud to uh give Robert hopefully another five to eight years of uh a tool really helping him out.
15:32 So with that, I'd ask for your approval and I'm happy to answer any questions you might have.
15:40 Any comments or questions?
15:42 So you did all that great work with outdated software?
15:58 The right duals have been overcoming.
16:01 That was the first question by Brett.
16:07 I did one, but so did someone down there.
16:12 Any further discussion?
16:15 Okay, I'll take it.
16:16 You uh for BP 2026-05-06.
16:20 You have a first motion by Brett Morgan.
16:21 Second motion by Toby McClamock.
16:41 Madam President, you guys approval.
16:45 E 2026-5-7, Jerry Glass.
16:49 And so for approval and a word of contract for refurbish and upgrade the blue emergency phones at the Indianapolis International Airport, the Gibson Till Data Incorporated, and an amount not to exceed $612,465.
17:04 Plus the 10% construction reserve of $61,246.50, and a total amount of $673,711.50.
17:15 Gibson Tel Data was the lowest responsive and responsible bidder.
17:19 So these are the uh emergency call phones.
17:22 Uh if someone's in trouble in the surface lots uh across the front of the terminal.
17:27 Um these uh were installed originally when the terminal was built.
17:32 So this is the first major uh refurbishment of this system.
17:38 Just don't see phones much anymore, we don't, uh, but these call boxes are tied in directly with our emergency operations center, so response to someone in need is pretty quick.
17:50 And the location is tied, so when someone picks up the phone, probably up to the screen.
17:55 Just like you see an old thing.
17:59 Do we have a motion?
18:09 Well, I mean, these were original, so almost 20 years.
18:13 But this is we expect the same.
18:18 Technology's not getting any better.
18:20 Well, I mean, these uh there is different technology in these, but I typically that type of stuff, even with newer technology, this type of equipment doesn't.
18:31 And by the time you get to close to 20 years, it's gonna need to be changed out.
18:36 Either it just doesn't function reliably anymore, or there are components that hit the end of their useful life.
18:43 So I'll be back here in another 15 to 20 to do it again.
18:48 All of us, any further discussion?
18:57 For BP 26-05-07, you have first motion by Government McClammar.
19:03 Second motion by Steve Dillinger, Barbara Boss.
19:05 Aye, Steve Dillinger?
19:07 Even powers Cadjings?
19:20 President, you've answered approval.
19:26 Consider for approval amendment number four with synthesis for the GTC drive through lane renovation project at the Indianapolis International Airport.
19:34 An amount not to exceed 33,931.25 cents.
19:40 This is to add construction administration to the contract.
19:53 Um I said, so is this an additional thing?
19:56 Additional part of the contract.
19:58 Yeah, we would you will probably recall there's many times when I ask for professional services, depending on what we know very well about how this is going to go all the way through.
20:14 Many times up front we have construction administration services.
20:17 If the project has some uniqueness to it that we need to get through design and really understand what the final scope is going to be, we'll wait.
20:27 And when we have more certainty about what those hours need to be, then we'll come back and ask the board for another discussion or BP 2026-05-08.
20:43 You have first motion by Jeff Gaither.
20:46 And second motion by Brett Voorhees.
20:49 And Steve Dillinger?
21:08 President, you can ask approval.
21:13 Consider for approval the delegation of authority to the IA executive director to approve and execute a contract for construction services.
21:21 The lowest responsive and responsible bidder for five left, two three right, north parallel runway rehabilitation at the Indianapolis International Airport.
21:31 This delegation will be used to meet the project's timeline.
21:34 So the history on this, I'm sure you'll recall in the prior months, we've had a couple of contracts come before the board.
21:42 Um the painting and striping on that runway did not last uh well with the winter season that we've had.
21:50 Uh the time criticality of this is that you want to get this done before the next part 139 inspection happens.
21:57 We don't have a date for that yet, but we know what's it's gonna be coming around the corner, and we want to make sure the runway is restrict before the inspectors come and take a look at it.
22:08 Uh so that's the reason that we're asking for the delegation.
22:12 Um, and we appreciate your support prior to this on the other contracts and uh the other thing I will add, I know we gave the FAA requirement uh of where the cost is expected to fall in the board paper references between half a million and a million.
22:30 We expect it to be toward the lower end.
22:33 Okay, do we have a motion?
22:46 Your first motion by Ryan Goodwin.
22:47 Second motion by Kurt Schlater.
22:50 Steve Dillinger, aye, Damon Powers, aye, Pika Cadjings?
23:04 Madam President, you can answer.
23:11 Consider for approval amendment number one to the professional services contract with Butler Fairman and Cypher for taxiway R realignment design at the Indianapolis International Airport and an amount not to exceed three million six hundred and seventy-two thousand one hundred fifty-five dollars and seventy-four cents.
23:28 This is a grant-funded project, and uh you may recall from the prior contract for BFNS I brought forward.
23:37 There's a typo in the board paper.
23:39 It says that the IA requested this be split into two projects.
23:42 It was the FAA that was typo in there.
23:45 So uh consistent with what we talked about before.
23:47 FAA has requested we split it to better match with the funding they can provide.
23:53 So this is gonna make this a little bit choppy as we go forward, but uh but this is the other part is uh an independent fee evaluation by a third party was done just to make sure we were accurate on what we believe the fees were to be.
24:08 Is this fully funded by the FA?
24:13 All right, we have a motion.
24:18 I have a quick question.
24:19 What is realignment?
24:22 Uh we're gonna we're gonna realign and move the location slightly to the east of where it currently is to better fit with things that are gonna go on on the airfield.
24:37 Uh Drew, can you help me with that?
24:39 Oh, yeah, you know.
24:40 So somebody knows that we're not going to have your phone.
24:45 Either our side direct.
24:47 Yeah, so uh stand behind Jerry Jared here.
24:50 Um it's a couple hundred feet to the east.
24:53 That allows us to be able to get uh the area opened up for additional ROM parking off the east side of the apron, also help facilitate future terminal estate.
25:03 The Ron is remaining overnight.
25:10 We have an additional need for overnight parking for aircraft, so this also parking, but aircraft parking on the main overnight parking.
25:19 Yeah, you pick up direct on there.
25:25 Further discussion, take a vote for BP 2026-05-10.
25:33 You have a first motion by Jeff Gaither, second motion by Ryan Goodwin, Barbara Glass?
25:38 Aye, Steve Dillinger, Damon Powers, aye.
25:40 Mika Catchings, aye.
25:52 Madam President, you advance approval.
25:57 Yeah, consider for approval amendment number one to the 2026 on-call professional services contract with CE solutions and an amount not to receive $50,000.
26:08 So I'm sure you'll recall the on-call contracts that we have, uh, the maximum uh on those is $150,000 in a year.
26:20 To go above that is we're doing today.
26:22 We're coming to the board for approval.
26:24 Uh, then the reason for this uh a couple months ago we had quite a bit of rain.
26:32 That managed to dislodge one of the uh structural supports uh for the tunnel that goes underneath outbound where cook and uh it's the surface connection to the hotel site.
26:44 We managed to stabilize that uh CE solutions and um from the professional services side CE solutions helped us with what to do.
26:54 Uh Jill Sexton uh was happy to help from the construction standpoint to stabilize that and make sure that that did not interfere with the construction effort for the hotel.
27:06 Now we need to go back and figure.
27:08 Well, we know what's wrong.
27:10 The concrete supports do not have drainage system behind them, which should have been there originally.
27:16 We've got to go back and put that in.
27:18 And so it's in our best interest to have CE solutions finish that, and to do that, we need to increase their on-call contracting.
27:33 Oh, so it's not only uh increasing the amount, but it's also extending it.
27:29 We have enough time on the counter.
27:43 Oh, it doesn't extend it to 207.
27:45 Oh, I'd have to go back on one again.
27:48 That's how I read it.
27:49 Maybe I read it wrong.
27:50 Well, well, but there's normally we would have a 10 month walkthrough.
27:55 So yes, that makes sense.
27:58 Um and then you said this is increasing the amount they can utilize, but you're not saying we're there yet.
28:05 You're just saying we need the ability to be there.
28:07 We've not hit the hundred and fifty yet, but we're gonna need to add this fifty thousand dollars to it to be able to get to the finish law.
28:16 We're just increasing the budget, not the expense yet.
28:26 For VP 2026-05-11, your first motion by T Delager.
28:31 Second motion by Brian Goodwin.
28:48 President, you'd be nice or cooking.
28:51 Next is our executive director, Mario Rodriguez.
28:55 President members of the board.
28:56 I submitted my uh reports in writing, but I'd like to point out two things.
29:01 One, uh I'd like Robert hand up, police officer Robert.
29:07 He won the hospitality award, the Rose Award for the city.
29:11 Now it's good to note that he's a police officer.
29:15 This is seldom given to police officers, if ever.
29:19 So please join me in banking.
29:29 Also, I like Megan to stand up and embarrass her.
29:35 He was named uh top woman in PR and communication by PR News.
29:41 It's not a surprise, but it she just does an amazing job each and every day.
29:52 And that concludes my report.
29:55 Um anything from any board members we adjourn?
30:00 Okay, our next meeting is Friday, June 26th, 8 a.m.
30:05 With that, we adjourn.
30:07 Just tell me when you want to get started.
30:08 Sorry, you're publishing.