Information Technology Board Meeting - November 19, 2024
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Information Technology Board Meeting - November 19, 2024
The Information Technology Board of Indianapolis and Marion County met on November 19, 2024, at 9:35 a.m. in Room 260 of the City-County Building. Chairman Joseph O'Connor presided. The board approved minutes from the October 29, 2024 meeting, heard reports from the Information Services Agency (ISA), and voted on six resolutions and two recognitions. All items passed unanimously.
ISA Board Report
- Enterprise Projects: The Unified Communications project is transitioning to Webex Calling, with a new timeline expected in January 2025. The CCB Restack Phase 2 is ongoing, with Parks moving into permanent homes by December 11, 2024. The Storage Modernization project (previously on hold) has a path forward with the vendor. The Property Tax Management RFP was released publicly on November 8, 2024. The JMS Relaunch has no significant updates. The Enterprise GIS Upgrade (ArcGIS) is testing applications, targeting completion by the end of March 2025. Chairman O'Connor asked about benefits; Colin Hill (CIO) explained it provides more flexibility for internal staff and public-facing data. Terry Morris inquired about organizational change management (OCM); Hill noted the vendor includes training and communication.
- Vendor Service Level Agreements: Bell Tech Logics and Daniels and Associates met all SLAs in October.
- Customer Satisfaction Survey: October score was 99 out of 100.
ISA Financial Report
- Kai Davis (CFO): Budget trending as expected. A large remaining balance in category 3 due to pending contracts. Internal chargebacks (77% collected). External chargebacks billed at 141% of budget due to conservative budgeting allowed by OFM (only reliable revenues were budgeted). Davis aims to improve chargeback accuracy by 2026, with quarterly billing beginning in December.
Resolutions Approved
- Resolution 24-63 – Flock Group (IMPDR): Approved a four-year contract not to exceed $6,000,000 for license plate reader technology (annual spend ~$1M budgeted). Kevin Weddington (Deputy Chief, IMPD) presented. The contract covers 400 cameras by Q1 2025 (up from 301), with expansion possible through council district funds. Features include traffic pattern analysis, B-Link integration, and potential drone-first-responder trials. Cost: $3,000 per camera per year. All cameras are solar-powered with cellular backhaul.
- Resolution 24-64 – CDW Government (MESA): Approved $900,000 not to exceed (actual proposal ~$830,000) for a new video wall at the Emergency Operations Center (EOC). Candace Harris (CFO, MESA) explained the wall will be 13 screens wide by 2 tall, replacing an obsolete system. Funded partly by a $750,000 UASI grant. Includes a five-year warranty.
- Resolution 24-65 – New Era Technology (Sheriff’s Office): Approved $376,195 for on-site AV and IPTV support. presented by Kenley Webber (Director of Information Services, Marion County Sheriff’s Office).<|eot_id|>
- Resolution 24-66 – BizStream Inc. (Municipal Court): Approved an amendment adding $565,000 (total not to exceed $1,481,763) for a new youth intake and case management system at the Youth Services Center, replacing the obsolete Quest system. presented by Amitha Thamba (Court Administration).
- Resolution 24-67 – MTS Integra Track (ISA): Approved a $50,000 amendment (total $269,012.40) for call record processing. presented by David Williams (Unified Communications Manager, ISA).
- Resolution 24-68 – ISA Access Control Policy: Approved a policy update for access control and remote access, with changes including session lockout after 5 attempts (down from 10) to comply with CJIS standards. presented by Nicole Heatley Holmes.
Recognitions
- Resolution 24-69 – Judge Mark Rothenberg: Recognized for his service on the board from January 1, 2021, to December 31, 2024. Approved unanimously (Judge Rothenberg abstained).
- Resolution 24-70 – Terry Morris: Recognized for his service on the board from May 12, 2022, to December 31, 2024. Approved unanimously.
Key Outcomes
- All six resolutions and two recognitions were approved by voice vote with no opposition.
- The next meeting is scheduled for January 28, 2025, at 9:30 a.m. in Room 260.
- The meeting adjourned after recognizing departing board members.
Meeting Transcript
All right, we're gonna go ahead and get started. Good morning, everyone. I'm gonna call the meeting to order. This is the information technology board meeting. My name is Joseph O'Connor. I'm the chairman of this board. It is November 19th, 2024, approximately 9 35 a.m. And we are in room 260 of the city county building. The first thing we'll do is uh uh we'll do a uh attendance uh starting with my left. Uh Terry Morris, City County Council. Kate Sweeney Bell, Marion County Clerk. Mickey Rogers, Marion County Treasurer proxy. Val Cunningham, mayoral appointee, IMPD. Judge Mark Rothenberg, Mary's report. Thank you. We have a few absences today, but we do have a quorum to conduct business. So we will start with the approval of the October 29th, 2024 meeting minutes. I move approval. Second. We have a motion to approve in a second. All in favor, please signify by saying aye. Aye. Opposed, same sign. Minutes are approved. Next we have the ISA board report. Mr. Hill, good morning. Okay. Good morning, Mr. Chairman and members of the board. My name is Colin Hill, Chief Information Officer for Indianapolis, Marion County and director of ISA. And uh we always start uh our board meeting with the ISA board report. Uh moving on to our enterprise project slide. You'll see that the first one is the Unified Communications project. We talked last month, which was just uh three short weeks ago about how this would transition into WebEx calling in next year. Uh right now the team is working on moving this from the unified communication project to Webex calling, and we're we're figuring out what that project will look like. We hope to have better updates in January of of next year for this project with a new project timeline and plan. Moving down to the CCB Restack phase two. This used to say phase two and phase three. Phase three is sort of still in a discovery state, so we've moved it back to just the phase two. Phase two technically ends with parks moving into their permanent homes, I think on December 11th of this year, but there are still some outlying issues that we're we're scheduling it for January 30th on on this report. Uh on to the storage modernization. If the border members, this has gone from green to yellow to red to on hold. Uh, we actually have had discussions with our our vendor partner and have a way forward finally, and we're looking forward to that getting done as that gets sorted out. We will adjust the timeline uh as needed. Uh but we're pretty positive that this will be the impact that we were looking for uh about a year ago, and and it's been on hold since. So we're excited to see that moving forward again. Uh thanks to the team on on trying to find solutions and the vendor partner and and and helping us get there. Um the next one there is the property tax management RFP. That actually went out to the public on December, I'm sorry, November 8th is when it uh hit the streets.
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