All right, good morning everyone.

We'll get the start the Marion County Election Board College of Order.

Here it's April 3rd, 9 02 a.m.

As we get started, we'll have everyone do introductions.

We'll start with the board, staff, and then council.

Starting with myself, Nolita Stewart, Chair.

Good morning, Jennifer Ping, Vice Chair.

Kate Sweeney Bell, Secretary.

Patrick Becker, Director of Elections.

Brad Boswell, outside counsel.

Adam Wicker Corporation Council.

All right.

Thank you, everyone.

Today, big day.

We're doing our public tests.

We have the team getting started here.

So I think we just allow these guys to kick off with a public test of the voting equipment.

And then we'll finish the meeting after they get started and sort of wrap up at the end.

We're good to let them go.

Yeah.

I'm happy to explain any that's happening.

I guess we're gonna bring that to the minute first.

Yes.

Oh my goodness.

This one is admirably.

It's good to see the old crew.

I would try to some carrots.

I need some intro music.

You know how to make it happen.

Do you want to explain?

I can't.

We need time to say that.

I know, maybe.

Director Becker, would you want to share with everyone sort of what's happening and what we're doing currently?

Sure.

So the last few weeks, this uh crew has been working um and testing machines, um, the entire fleet of machines that we'll be using for this election.

And uh what's required by law is that the state provides us a list of percentage of those machines that we need to test in a public meeting.

So these machines have actually already been tested.

Um but what's gonna happen now is um the staff will go through there are pre-marked test ballots that have um ballots marked for each race, and we have we know what uh how many votes are on each of those.

Um and so then what we'll do is we'll actually tabulate those ballots and we'll have a report that shows uh what our predictive results are and what the actual results are after the test.

Um and the idea being that they'll match.

So um essentially everybody that's in the first position on the ballot, they get one vote.

Everybody that's in the second position, they get two votes, and so that's how we predict um you know how many votes each candidate will get.

We know how many uh ballots we're counting, so uh we should know what the results should be.

Um at the conclusion of this, the board will sign a certification that will uh take to the state um certifying that the public test has uh was you know properly noticed and that it was uh completed with no issues and uh that will kind of conclude the official part of the public test.

Um and then these machines will be ready uh to deploy uh starting as early as Tuesday for uh early voting downtown and then um all the way up until election day.

And the test takes a couple hours.

Yeah, it will take it probably about two hours.

Okay, all right, thank you.

So I'll wait for your okay to start from day 50.

We've got time, so uh three meeting to get them out of this.

And so we're gonna go ahead on the agenda uh and get started.

So the first thing on the agenda is the adoption of the minutes.

So we have minutes from January 30, 30th and February 4th.

I know the team sent this over in advance for a review.

Um any questions or updates from the board on the minutes?

Oh, so I have a motion to approve the minutes as written.

I move adoption of the minutes of January 30th, 2026 and February 4th, 2026.

Second, okay.

Paul Rowe, Vice Chair.

Aye, Madam Clerk.

Aye.

Show the chair voting aye.

Okay.

I think the the next thing on the agenda here is the 2025 annual campaign finance fines.

Um I know we had some folks here present who wanted to be able to speak to that.

Uh yes, madam chair, so there should be a sign-in with uh that our staff has.

Uh and if you'd like, I can uh I'm happy to update the board on uh what these fines are and and how they've uh we've got to this point.

Okay, thank you if you could.

I'm looking for the list here.

Okay, got it.

So this is for uh the 2025 annual campaign finance report.

Um these were due uh uh January 21st, 2026.

Uh so this is essentially anybody that has an open any committee that is open with us, uh candidate committee um at the end of 2025 has to file this report.

Um so the list that's in front of you um is those that were have either not filed or were were late.

Um the uh for the board's awareness uh in early December uh is when we sent out reminder letters, um, and we actually sent full uh packets um, you know, eight and a half or you know nine by twelve uh envelopes that had the uh the new uh state required uh campaign finance forms.

And so um those went out in early December.

We made calls and sent emails uh later in uh in January uh closer to the deadline for these folks to remind them.

Um from what I sent to the board uh previously, there are two um edits that I wanted to highlight for you on on what you're what you have now.

Uh Deborah Blewett um on your first page.

She did come in and file uh the committee treasurer did come in and file uh yesterday, April 2nd.

And then also yesterday, uh we uh Jared Evans, we received the uh certified letter returned as unclaimed yesterday.

So those were two um edits to the document that I believe I sent on Wednesday uh to the board.

Okay.

Um other than that, yeah.

I I'm happy to go through these.

I think um we do have uh folks that are here if they if the chair would like to allow them to work.

I think the first name on here is the first name on the sheet.

So do we have a mic or somewhere we want them to uh maybe if they just come up with the front chair here?

Front chair.

So the first thing, Pamela Anderson.

Morning.

Good morning.

Good morning, board.

My name is Pamela Anderson, and I am here before you today to respectfully request a waiver of the report fee associated with the recent filing.

The issue occurred due to the inadvertent use of the outdated form and by my treasurer on the time of submission, and as soon as we came uh became aware of that, we took immediate action to correct it.

Um the appropriate form has been updated and accepted and approved at this point in time, so thank you very much.

And this was an unintentional administrative error on our end, and we acted quickly and in good faith to resolve it upon that discrepancy.

So we are requesting for the board to consider waiting the associated fee this morning.

Thank you.

Any questions from the board?

Uh yes.

The uh the form that you're talking about.

Do you do you are you familiar with it?

I am now.

Yes.

So there is uh the forms that everyone needs to file their paperwork on their campaign finance paperwork, their uh filing to run for office.

Those are state forms.

And when the state makes a change, they update the forms.

Yes.

Uh sometimes the only change on the form, and I'm not kidding.

It's a file the only change on the form is the form number.

Yes.

Uh now uh there are there are rules that are associated with these forms.

Um, but this board has some leeway.

So uh when you're ready for a motion, I'm ready to make one.

She said what I was gonna say.

So I'm also back for a question.

Second motion on um Pamela Anderson.

I move to waive the fees.

I second.

Proper leave motion and second.

Um vice chair.

Aye, that I'm clear.

Aye.

And show the chairboard.

I think that very much.

Your point, thank you for being here.

All right, do you need to go through everyone or you want to go with people that are present here today?

We should go through who's here and uh I think the board can then decide what to do with the with the ball press.

Okay.

Um the next one, hopefully I'm Deborah Blue it blew it, blew it fully good morning, good morning.

Good morning.

I'm Jeffra Blue and I am also here to request a waiver of the fees.

Normally my treasurer takes care of it, and my assumption was that I had to take full responsibility for not doing the status update.

Uh he said he filled out the wrong form.

So I didn't find out until it was too late.

So uh it was filed yesterday.

Um so do you need a copy of this at all?

No, ma'am.

I'm just here to I'm ready to make a motion.

Okay.

Yes, yeah.

Uh I move to waive the fees for uh Deborah Blewett.

Second.

Haverly motion and second.

Uh Kal Rowe, vice chair.

Aye, Madam Clerk, aye.

Okay, and show the chair voting aye.

Thank you very much.

Thank you.

I'm gonna have a lady.

Thank you.

Uh Robin Stewart.

That is me.

Oh, hi, how are you?

Drive the floor.

You have the floor, yes.

Um I got your weather letting me know about the meeting, so thank you.

I'm here.

I'm not actually requesting a waiver.

I'm here reminding you guys that you don't have jurisdiction to find me.

Uh I'm on I'm within the safe harbor of the campaign following that.

I never raised or spent a hundred dollars on my campaign.

Uh it's a terribly written statute.

I see three warriors here and another three experts.

Um if you guys are confused about how the statute works, I understand.

But what it does say is you can't find me if I don't raise your best money.

That's how the act is written.

It's not where you expect it to be that provision is in the definition section in the early part of title three.

Right.

It's in there, and we've been through that before.

I was once you guys tried to find me $50 a long time ago, and I brought this to your attention, and you can see this my case and about 16 other cases that were in the same situation.

So I'm making a public record through, but is this just me or are there other people in this situation where you're trying to find them when they haven't raised or threshold amount of a hundred dollars?

I guess that was the other thing I might be here to say is why would I have to appear here personally?

I walked here this morning in the rain.

Okay, impressive.

Okay.

Um yes, you you said that there is it's in the definition in title three.

Um, do you do you know the this site?

It's waning, so I didn't bring my laptop.

I I uh it's it's like three, two, five or something.

Um we're at the finds the candidate.

Can I ask a question?

Yes, what office are you running for?

Marion County Cork.

How much does that office pay?

Salary.

I have to read this myself.

I think more than five thousand dollars.

Absolutely.

That's not what we're discussing.

That's a different exemption that doesn't apply.

Um so the the issue in this case is that if you don't raise or expend a hundred dollars, it's he he would be correct, except for that exemption does not apply in the event that the office pays more than five thousand dollars.

If the office pays more than five thousand dollars, then you have to file regardless of if you um raise money raise money or spend money, one way or the other.

So in this case, because the office that he's running for pays more than five thousand dollars, you have to file regardless.

Okay, given that clarification, Mr.

Stewart.

I'm happy to litigate it.

Okay.

All right.

Thank you.

Thank you for being here.

He didn't ask, he didn't request the extension.

Okay, good.

Yeah, there's no okay.

The next person, Gerald Coleman.

That's me.

Hi, how are you?

Hi, good morning.

Hello, Judge.

Good morning.

I'm requesting a waiver this morning.

And uh I'll explain what happened.

Normally, uh, because we're restricting our activities, uh, nothing activities.

I'll wait a couple days before the report is due, go online, check my numbers, and then I'll you know get the report filed.

What the bank does is they'll put the make the account inactive, and they don't charge me any fees when that happens.

However, this year something different happened.

They made the account inactive, but then they did not allow me to have access to the account, which uh freaked me out because I thought maybe the money was gone.

So I called the bank and they said, Well, we have a new policy when it's inactive for a long period of time.

We suspend the account.

So I said, Well, can you reinstate my privileges?

They said yes, it'll take a couple days.

No, waiting a couple of days before I was gonna put me in a problem.

So uh I called back again uh you know I guess in the afternoon, and they said they could speed it up.

So they speed it up, I got access, and then I was able to file the report.

That was late.

Um not only did I file it late, but I used in my rush, I used uh old form.

Which they uh kindly told me that I did.

Uh so I refiled it again just you know, I guess an hour later with the correct form.

So uh I guess the the lesson is don't wait two days before.

Um that's what I did, and they just denied me access.

I did not have the information to verify my numbers.

Always like to look online, make sure everything is where it's supposed to be.

Uh so that's what happened, and that's why I'm requesting a waiver.

Thank you.

Thank you.

Uh I moved to waive the fees associated with uh Gerald Paul.

Second.

Properly motion and second, uh Carl Rowe, Vice Chair.

Aye, Madam Clark.

Aye, okay.

Show the chair voting aye.

Thank you.

All right, next, uh Peter Wolski.

Yes.

Hi, good morning.

Good morning.

Thank you.

I am here to appealing off.

Oh I cannot honestly say how I missed the email, the phone calls, or anything that went with filing the in the back of my mind I knew I had to find out something, but I couldn't tell you what it was.

So I filed it late, and I just asked you that uh my campaign has no funds, never has.

I don't ever anticipate it, ever having any funds.

So that's how most candidates feel.

I think they can't.

Pardon me.

Most candidates have that worry in the back of their mind that there will be no what did you run for?

I was I filled a uh bank of position on the Cumberland Town Council, and then the understanding was it was for two years, but they never found anybody to replace me, so I went ahead and ran again.

So once they get you in.

Well, it appears that way, and I was very hesitant to start with in the beginning.

So you plan to plan to run again ever?

I probably run again if they cannot find someone to replace me.

I just don't want the seat to be empty.

I grew up in the town of Camberlin, so at least I can do is get back.

Good for you.

Uh there is a uh legislature uh makes some makes uh a number of laws without uh without talking to this board, and one of the times that they did that was uh there are um our jobs that do not pay five thousand dollars a year.

Well, now there are uh anyone who has filed to run for office is required to to open these committees, whereas that did not used to be the case.

So if the job paid less than five thousand dollars a year, you didn't have to file that.

Um I I mean I I don't know if you're living in a mansion with the dollars you get from the Cumberland Council, but you know, but I can't I can't honestly tell you the how I missed a phone call, a voicemail or an email.

thousand dollars a year well now there are uh anyone who has filed to run for office is required to to open these committees whereas that did not used to be the case so if the job paid less than five thousand dollars a year you didn't have to file that um and I I mean I I don't know if you're living in a mansion with the dollars you get from the Cumberland council but yeah you know but I can't I can't honestly tell you uh the how I missed a phone call a voicemail or an email I just but I guarantee you this December you guys are gonna get it early uh January you could file it so I have to wait until January well but we will we will remind we will remind um well thank you thank you um Madam Chair I make a motion to um wave Mr.

Woliskey um second it's probably motion and second Kyle Rowe vice chair aye madam clerk aye okay and shell the chair voting aye thank you very much we'll be looking for I mean we're gonna track your name and make sure that's fine I mean I'll I'll bring it downtown if I say the word all right thank you um next is Robert Perrin Robert Perrin I'm first treasurer for the town of Williams Creek uh Williams Creek is in town and a consolidated city well aware uh we have a population of 407 147 homes so rather limited uh population draw candidates from and historically that's been the case we have five uh uncompensated town counselors are all volunteers uh court treasurer I get paid for that uh I've been doing that since I retired in 2008 from my corporate world decided to get involved in the community um funny I I went to the town council meeting that that December and uh court treasurer of 25 years he uh he decided using stuff down that's well do that Pete like 25 years to find your replacement he said yeah so I better start looking now that was 18 years ago so but at any rate um uh the uh the way we kind of run things like Williams Creek is that we don't have many people who want to run for any office if that really ever happens uh as a result we don't uh we don't produce a ballot if election time we usually clause that uh the current the incumbent uh gets rolled over into the midterm uh at the end for the election cycle and um that's just how we do it I was appointed I don't think I've ever been on a ballot and the counselor's that and uh we uh I don't have a camp campaign finance committee I've got a will if I have to spend money to to do this job I got plenty of other things to do so uh on that basis I'd like to uh brilliant error vision and uh uh it's now on my calendar uh for January not July and uh I request a a waiver all right questions I don't have any questions for your services I'd make a motion to wave Mr.

Pearns by second okay properly motion and second uh call row vice chair aye madam clerk aye I show the chair voting aye okay very thank you um Tyrell Gills Giles Giles Giles hi good morning counselor how are you how are you actually embarrassed to be here but that makes a lot of sense no I was I'm sorry I was looking at you and I was like I know that someone went to Southport High School I did not no you went to Southport high school absolutely I thought you were a Northsider no I'm a Southsider I am a Southsider I went to Franklin Central but I have a stepdaughter of the same name that went to Southport that's who I might know there maybe yeah and uh Vicky King you know Victoria no interesting sorry I thought it's the character digressed yeah it was very familiar I thought that man thought 30 years ago um no I uh guys I just I do better I thought that I sent the slip off I was actually in California working the Super Bowl was working in a hotel I thought I'd sent it me and Lisa did it together sent it but my realized that it didn't go until I came back home checked the mailbox and there was the big envelope that you guys had received it so then I quickly reset the same email that I thought I had sent um and then uh knew that I needed to you know show up and figure it out did you go to the Super Bowl?

Um and then uh knew that I needed to, you know, show up and figure out uh looks like uh did you go to the Super Bowl?

No, I work all the conventions and stuff, all the other events of the event we're down at final four now.

We do all the VIN security stuff.

Yeah.

Um have you subsequently closed this committee?

No, I have not.

I've kept the committee open, um, and then opened up my five two states.

State one.

I let the councilman open in case things don't work out.

So you'll you know that regardless of you know, if if you uh claim victory in your campaign later this year, you will still have to file, even though you will still have to file both of them.

Both of them, okay.

I know I got one on April 17th.

I think I'm looking for five.

That's a pre-primary report.

For both of them, right, for the state and for both.

No.

Your uh other committee, your local committee, uh, that the that is only yearly unless it's the year you're on the ballot.

Oh, okay.

For that office.

So the other one I gotta do.

I know that I have a campaign finance guy.

It's a good thing.

I didn't have to have one when I was just a launch, you know, district council, but now running for state rep, so I got a little more.

Hopefully I'll win.

Uh I have no other questions.

Okay.

I have no questions.

Motion.

I move to waive the fees for Mr.

Giles.

Thank you so much.

I second.

Okay, properly motion a second.

Uh call row, vice chair.

Aye, Madam Clark.

Aye.

Okay, and show the chair voting aye.

Thank you so much.

I have good let's go campus.

All right.

Um, I think the last one we have here is Christina Smith.

Hi.

Um, I'm here for Indianapolis Education Justice Coalition.

We received um a notice that we owe a thousand dollars um for turning and things like I was under the impression that I had disbanded last year.

And when things come in for a defunct organization, they just kind of get put off to the side, and that's what happened, and I did not see, and then all of a sudden I get an email and I'm like, holy crap, what?

And then went back and looked at pay for the thing around and realized that we got that.

Um we don't even have a thousand dollars.

Like if like our disbandment, we had 95 dollars.

Like it, so you have oh, sorry.

Sorry.

That's okay.

Okay, who are you?

I'm sorry, you said you were here for unholy.

Indianapolis Education Justice Coalition.

I think it's sorry, I think it's the IP.

IPS Community PS.

I apologize.

That's I'm sorry, sorry, that's not a magic apologize.

I think our official name was still IPS Council.

Hey, you no joke on those political action committees.

There are a lot of rules.

I know.

Yeah.

And I was the one like taking care of all of the bank account and like everything like that.

And it just and it's one box that is millimeters big to check it disappearing.

I I I understand completely.

Um it was an oversight.

Like I said, we were very small, grassroots, public education pack that had very little income.

So um it was an oversight.

I'm hoping that it can be waived, given um the fact that we don't even have that much money.

And we don't have any money now, but um, so yeah, that was an oversight on my part.

I'm just asking that it could be waived.

Uh yes, I will make a motion to wave the fee.

I'll second.

Okay.

Properly motion and second.

Uh call roll, vice chair.

Aye.

Madam Clerk, aye.

Okay, and show the chair voting aye.

Thank you.

Okay.

That's all the names I have of people that are here.

Is there anyone else present who wants to speak on behalf of a um I would like to talk about them though, okay?

We have um, I know we updated our policy and um at I think it was before the um 24 primary.

Yeah, but before they made the change to the to the forms and to the law about the um and at the time, I remember being a bit frustrated by uh uh lack of response to things that we sent out because you know uh regardless of what some might think about the uh validity of this, it is I I mean there's a reason for this because uh it shines light on campaign finance, which is important, it which is very important.

Um I do think that we should uh you know we got a request to reconsider uh not allowing people to communicate with us that requiring them to be in person, and I think we should reconsider that if if somebody sends us a doc documentation, yeah.

If they if they if they explain to us, I I think we should um wow that's small printing.

Your readers on top of the no, these are not, these are the other ones.

All right, uh please read that, Patrick.

Well, okay, forgot the proper glasses.

Um so the rules as they're written, uh any committee requesting a campaign finance fee waiver or reduction must appear in person before the board on the date of the scheduled meeting.

The board will not consider written statements in determining whether uh to grant waivers.

All committees subject to campaign finance fines are required to pay the postage costs for a certified notice center, then the fee applies regardless of whether a waiver or reduction is ultimately requested or granted.

Any fine unpaid by the committee for 60 days will be referred to the revenue recovery unit within the Office of Finance Management for payment collection.

Okay.

Uh I would like to change the in-person part, and I would like to change the required to pay any certified mail fees or fines.

Look at you both showing off those fancy eyes.

Yes, let me fix this.

Okay, if you or second, we can do you want to change it right now.

Yes.

Okay, excuse me and we don't want to have a draft that we can come back to and like.

Oh, that makes sense.

All right.

So all the remaining ones, I maybe we can table them.

You can table them, and then we can have a draft of the board to vote on.

You're welcome.

Okay.

That I would I would like to do that.

The with what the legislature did with all of these um offices that pay uh it turns out there are a lot of offices uh in the state of Indiana, but especially in Marion County, that pay um five thousand dollars or less.

I don't think those jobs are necessarily easier either, but uh it's a it's a massive change and the change that the state made with regard to the forms, they they added one question regarding PACs on the campaign finance form, and then they they sent it to us, but they didn't change the form number on the other schedules.

So the item itemized contribution schedule on the corporate constitution schedule and uh uh it really is just a form number that is different.

So uh I I I think I think it would be good public service to revisit this.

Yeah.

So if we if you can write in versus show up, how we we communicate out back out via mail if it's weighed or not, like well, we can vote on it and then you know, I don't think it would necessarily need to be certified mail, but you know, if we but I don't know, we can we can figure that part out at uh after the primary.

Yeah, I was saying please the board we we can circulate an a revised uh draft for the board to um provide provide feedback and and yeah, so uh staff can work on a revision of this policy and circulate it to the board and we can create a document that you all can comment and and make changes to as well.

Okay, and then uh hopefully we can have something that the board we can vote on the future meeting.

So with the change which anticipation of a change policy and the rest of the filers, do we delay both together?

I I guess what I'd say is um I don't know that the board has to take any action here today um if they're not going to waive the fees.

I I would say that if the board is gonna grant another opportunity to these folks to respond or show up in person, that uh we would just have staff communicate that out that when we have that meeting date set, we will provide notice um to these individuals that that is their new opportunity uh to to speak to the board.

If I'm if I'm correct, I don't believe the board has to take any action here.

No, except that the bonds exist right.

So you don't really levy them statute, so it just hits them with the fine, right?

Your your discretion is to waive them or reduce them.

So or reduce them.

So I guess maybe the don't have to do anything, but maybe it's worth giving some direction to and and I don't I don't know the procedure here, but like they've been told okay you supply stopping them from coming in and paying that fine in the meantime.

You don't want to collect it if if you're if there's still some consideration okay, we may actually still give you an opportunity to state your case, right?

All right, so we will ask staff to send out a letter uh letting people know of a second opportunity that we we are reading to revising our uh campaign finance policy and to uh hold fast stand tight whatever word phrase you want to use.

And we'll do um we'll draft a letter, email and and make phone calls as well.

Okay, so the two actions is one to revise the policy, so we revisit that in the meantime send a message out to everyone else on this list of the policy being updated and whatever that sounds like there'll be a follow-up that they can either write in or go up.

Yeah, I think the important thing would be that the board would need to approve the new policy in the meeting in a public meeting.

Yeah, and so that then there may be a question of timing as to whether the board wants to do that at the same time they're they're provided the opportunity or um adopt the new policy and then circulate that to folks uh and so that they're aware.

Uh so there may just be some further conversation we have about uh the logistics of that.

Okay.

So that's so those are tabled, those are table and no actions to take on that particular council.

Are you good with that?

Because we did give notice that we have to vote to table the remaining on the list.

Council I move to uh table the remaining uh uh late filer report.

I second okay, properly motion and second, uh call roll by chair, aye, madam clerk, aye, okay, and show the chair our vote I will table and come back to that, and we'll figure out timing.

Right.

Okay.

Council, are we good down there?

Yeah.

All right.

Okay.

Yeah.

So the first one in the pile to go through is collect staffing.

Director Becker, you want to go through the update here?

Sure.

So there's a number of contracts um I uh sent out to the board uh late last evening.

The majority of these are our satellite and early voting um contracts facility agreements.

Um the first three that we'll deal with are um professional service um agreements.

Uh the first one for elect staffing is is uh memo number seven.

Um Alex, this is a a request for the board to uh approve and authorize the director to uh enter an agreement with elect staffing for their voting machine and supply logistics.

Uh so what elect staffing does for us um with this contract is this includes um well, probably about right now, maybe last week, um, contacting the facilities and coordinating a delivery time for um the our our vendor to uh deliver the voting equipment that they'll use on election day.

Uh they also are responsible for collecting that equipment after election day, uh you know, at the 180 uh two facilities uh we use and and bring them back here.

Um the other uh critical piece that the this contract covers is uh what we call supply pickup, but that is the inspector's uh supplies that they are picking up on the Saturday before election day.

Uh this uh contract also covers them uh taking all of that equipment out to our regional collection facilities uh where uh the supplies are picked up, they return all of the supplies that aren't picked up on Saturday and bring them back here, and then again critically on election night, uh they're out at the same regional collection facilities.

That is where the inspectors are returning the materials from election day, and this company is responsible for getting those put on pallets wrapped up on trucks back to our facility.

So uh they're very critical um you know to our operations.

Uh the price has gone up from our previous contract with them.

Uh a lot of this is around uh the increase in things like fuel, uh truck truck prices um, you know, overall sort of uh in two years things have uh have gotten more expensive.

So the term for this is um through December 31st of this year.

Um and the the not to exceed for both elections is uh a total not to exceed for the year's 225,000 dollars and happy to answer uh any any questions do we want to go through all the contracts and then take a uh I it's to the board's discretion.

If you'd like to go, I could go through all of them or you can go individually.

They're in a I think they're gonna make us go into individually, okay.

All right, um motion on elect staffing.

Um move approval of uh memorandum number seven.

Second properly motion is second.

Uh Kyle Rowe, Vice Chair, aye, Madam Clerk I.

Okay, and show the chair voting aye.

All right, you get it at my memorandum.

Okay.

It's because it's same same name.

Next one.

Yeah, same company.

Number eight.

Oh, so uh memorandum eight.

Take a motion to approve memorandum number eight.

Um director Becker, would you explain what memorandum number eight on track is?

Sure.

So member number eight is again the same company.

Um they this is a uh a separate um contract with them for specifically on election day.

Uh elects staffing recruits um and trains uh with us, uh what we call mechanics um who are out, uh up to 40 of them uh typically on that team on election day.

Um about 35 or so are out in the field um on election day.

Um when we have calls from the poll workers that they have issues with um a ballot jam and a machine, uh they can't get their uh Wi-Fi connected, um, they need more stickers.

Um these are the folks that are out in the field, and we are deploying them to uh go and and uh assist those folks and and troubleshoot some issues.

Um as well as if we do have actual issues with our our voting machines, they're sort of the first uh tier support that would be able to go out and try to do a quick fix if there's something easy that they can fix on the machine.

If not, they call back in and our folks from ESNS would um then escalate that issue.

But uh yeah, we call them uh mechanics, other people call them rovers, but yeah, they're essentially folks that are out in the in the uh county throughout election day that are responding to uh the supply tickets and things that we're creating down here.

They're the election election day paramedics.

Story first responders, yes.

Is that too much?

Too much, it's too much.

Hey, having been in space there, they are very important part of the process of the process.

When you need an extension court, that's right.

You need an extension court.

There's not always uh headlands hardware right next door.

That's right.

Well, I move approval of memorandum number eight.

Second, the properly motioned second how a row vice chair.

Aye, Madam Clerk.

I okay, and so the chair voting aye.

All right, I didn't realize those are all right.

The next one, that's okay.

Um the memorandum number memorandum number nine, uh WHC Worldwide.

Director Becker.

Yes, thank you, Madam Chair.

So this uh WHC Worldwide LLC does business as Z trip locally.

Um and that is a taxicab service.

Um these uh again, this is a term for the entire year through December 31st.

Um Z Trip provides us um taxi cabs uh starting here in a couple weeks.

What we'll have beginning is our traveling board program, and that is where we'll have bipartisan teams that will go out to um residential and nursing facilities, um, and folks that are confined to uh their residence or caring for confined uh voters, um, then those folks go out and actually take ballots to them, uh have them vote the ballot, put it in an envelope, bring it back to us so that we can count it with a central count on election day.

Um I don't know if Edda's in the room, but uh Edda Dykus runs our uh traveling board program.

Um she has really expanded that program, I think, to uh probably the most traveling board voters we've seen.

Um we can continue to kind of hit new marks every year, uh every election.

And uh so it's a very um it's a sort of underserved population in a certain regard with voting uh because you know most of these folks can't get out of these facilities or or get to their voting site.

Uh and and uh Z trip provides a valuable service to us in taking our teams out all day long to different facilities.

Uh they stay with the team all day uh so that they always have a ride to that next place.

Um sometimes they get lunch together, right?

Um, but um it's a critical thing.

Uh again, this is an increase from what our our contract was in in 20 uh 24.

Uh but again, I think that's we're seeing that overall sort of uh increase.

Uh I believe their rates went up about 16%, and our our contract not to exceed is going up about 20%.

So we think that there's enough there to cover uh both elections.

Okay, uh and the not to exceed for this one is 80,000.

And it's at the end of the year, okay.

Yeah, for both elections.

Okay.

Okay.

Yeah, I think uh our our travel board program is um some might see it as a concierge service.

It is uh we're helping those who are entitled to vote, want to vote, just need a little help to vote.

Um I move approval of memo number nine.

Second, properly motion and second, call row, vice chair.

Aye, madam clerk, aye, okay, and show the chair voting aye.

That means you gotta up your dumpers this time.

I would try.

Okay, uh who knows what our own futures hold, and I want to be able to vote by for everyone, including maybe many years down the road myself.

Hey, you never know.

Life is fine.

You never know.

All right, um, but do we need to go to the next two individually as well, Patrick?

Do you think there are different amounts for each, so it might be worth doing?

Got it.

Um, so the next memorandum is for the rental agreement at Decatur Township.

Uh thank you, uh Madam Chair.

So yeah, Decatur Township Trustees Office is uh down on uh South High School Road, 5410 South High School Road.

Um they have been a site of ours uh for early voting for a number of years.

Um this is um the memo seeking approval for us to enter into a um a contract, essentially a rental agreement uh with the trustee's office to rent a room there, uh, but it does go through our digital contract system.

It is a zero dollar amount um for the contract, and it is uh the dates there you can see cover uh early voting through election day in the spring and early voting through election day in the fall.

And so we're just seeking your approval for us to sign that contract for zero dollars, correct I I uh happily take a motion to approve memo number 10.

Second, okay, probably a motion and second.

Uh Kyle, vice chair, aye, madam clerk, aye, okay, and shell the chair voting aye.

The next one is for Franklin Township.

Yes, similar uh zero dollar contract uh covering the early voting period of the spring and the early and the early voting through election day of the fall.

Um again, Franklin Township uh trustee office has been uh a longtime partner of ours for early voting.

I believe going back to uh when we started this in in 2000 and uh 19, maybe 20, um 18, yes.

Um sorry, how could I forget?

Um they're at 6231 South Arlington.

Um they're at 6231 South Arlington and uh they again Decatur uh trustees office is the only uh early voting site in Decatur.

This is the only ver uh early voting site in Franklin Township.

Okay.

I I move approval of memo number 11, second.

Okay, probably motion and second, call roe, vice chair.

Aye, Madam Clerk, aye, okay, and show the chair voting aye.

The next one, Fort Ben Library.

Yeah, thank you, Madam Chair.

This is a new uh location for us.

Um so Fort Ben Library uh has agreed to come on board.

Uh they're uh located at 9330 East 56th Street.

Um and uh if you've been in Lawrence, they're part of the uh they're the first of uh a lot of development that's going around in that area.

Um our previous um early voting site in Lawrence is under construction and is being converted uh back into a school.

Uh and so we took that opportunity to uh to reach out to Fort Ben to see if they are available again.

It's a zero dollar contract uh covering the early voting through election day um in the spring as well as the fall.

Um I will say uh we got a little bit uh we can coordinated with them a little bit later than we like, so uh early voting in the spring will be um in a different location that'll be in the fall.

So there's a bigger room for the fall that they've that we've already got reserved.

Uh so uh we'll be making that work uh with the library folks uh through the spring, but really excited to bring on a new partner um in early voting.

Again, it's a library that we've uh we've worked with libraries in the past for election day and early voting, so excited to to build that partnership.

Okay, and the Indianapolis Marion County Public Library Board was especially helpful in getting this done.

It's uh there were my hats off to them.

I move approval of memo number 12.

Second, properly motion and second.

Uh call roe, vice chair.

I madam clerk, aye, and show the chair voting aye.

Yeah.

All right.

Oh, oh, this one is not zero dollar.

Uh Perry Township trustee.

Uh memo 13, yes, for Perry Township Trustees Office.

Again, uh this is for uh both elections.

Uh the total amount for the year um is twelve hundred dollars.

Um we do um we do ask these all of the facilities if um there is a cost um for us to be there.

So uh I guess I would take this opportunity opportunity to say uh we know that um opening your facility for 10 days to us um does have impact, and so uh as a staff we try to be sensitive to uh janitorial costs, security, additional security costs, things like that.

So uh we do try to offer uh room for these locations to uh negotiate with us as far as um what they need to kind of cover their facility costs during that time um and uh really appreciate those that that mark the zero dollar um that that don't charge anything and um but again this is uh something that the board um you know can can approve or not um and make us go back to the negotiating table.

But I might be on the fence on this period.

Oh hey, you know what though?

I can I can appreciate that uh that they have to get a razor out to scrape off those I voted stickers off the floor or the wall they do or the windows well I I move approval of memo 13 seconds properly motion second uh call roe vice chair aye madam clerk aye show the chair voting aye um you went to the next one memorandum number 14 Pike Library Um Yes So again uh Pike Library Um they were um previously a site in uh 2023 they were under construction in 2024 and so last year I'm sorry last year 2024 we moved down to uh the International Marketplace uh coalition um and uh Pike Library is now open.

Uh their construction is done, their community room is fantastic, um, and they've opened that back up to us.

Um and so again, happy to be back at Pike Library.

Um a zero dollar contract again, covering early voting for the spring, um early voting through after the day after election day in the spring and the fall.

Make a motion to approve memorandum number 14 second.

Properly motion and second.

Uh call roe, vice chair.

Aye, madam clerk, aye.

Okay, shall the chair voting aye.

This is getting more exciting.

Director Becker.

Um memorandum number 15, um, Warren Township Trustee Office.

Yeah, so uh again, Warren Township Trustees Office has been a partner for us uh with early voting for a number of years.

Uh it was communicated to us, I believe last year that they were going to uh start um they were gonna be paying for security uh and wanting reimbursed for that um as well as an additional charge per day.

Um so the not to exceed for both the early voting in the spring and the in the fall uh is twelve thousand dollars for Warren Township.

Director Beckard the security that they're paying for is inside, outside.

Uh do you did were they were there specifics on that?

I I want to say it was um in the parking lot.

And for line management, um and my understanding is it's uh security that's just gonna be around for that time.

Uh so not their sort of normal run of mill security that they have every day, but just during this time they're gonna be paying for security uh to be in the parking lot to help with line management and possibly um other uh disputes that may occur.

Um I have seen I have seen uh uh which we've had some arguments at early vote sites.

Um they have all resolved themselves peacefully ultimately, which is why I can smile about that.

But uh yeah, passions, passions run hot, particularly the primary.

So uh I move approval of memo number 15.

I second and hope the east side keeps their stuff together.

All sides properly motion and second.

Uh Kyle Rowe, Vice Chair.

Hi, Madam Clerk.

I show the chair voting aye.

Hopefully, hopefully it's not needed.

That needed all right, um memorandum number six and folks talking about uh St.

Luke's UMC.

Director Becker.

Thank you, Madam Chair.

So again, St.

Luke's United Methodist Church up on 86th Street has been a great partner um with us for a number of years.

Um consistently one of our highest turnout um early voting sites.

Um again, uh the uh zero dollar contract amount, uh, which is very much appreciated.

Uh we also got confirmation um this week that uh for the primary will we we will be in the sort of smaller side classroom, but for the fall they have given us uh the the large hall.

Um so we do um we are anticipating uh the the ability to handle the capacity that we're gonna see at St.

Luke's using the larger room in the fall.

Um so again, happy to answer any other questions.

Well at St.

Luke's as someone of a certain age, um, they have a giant parking lot.

So there is uh it's not like um uh going around a block downtown trying to try to get in and sales for somewhere.

Right.

Uh I move approval of memo number 16.

Second.

Properly motion and second it.

Uh call roe, vice chair.

I madam clerk, aye, okay.

Show the chair voting aye.

All right, I think maybe the last one.

Uh Cranert Park, memorandum number 17.

Thank you, Madam Chair.

So Craner Park um had previously been a site of ours.

Uh, again, was under construction uh in 2024.

Uh so we moved to Thatcher uh Park.

Um and now Cranerd is back uh open and available, and again the construction um looks really really nice.

Um the um again it's a uh for both elections, the not to exceed uh for the year for this is uh ten thousand five hundred dollars.

Uh that is after a discount um that they offered us.

So um, but again, uh this was a uh um having not been there for a couple years, we uh it was a higher amount than we were expecting, but um they must have to be paying for that new construction.

So is this for security as well or undisclosed what the this is a as far as I understand this is sort of a rate uh that they charge for renting that space with a with a discount for us as a city uh agency, I guess.

That's space.

Okay, yeah.

With a with a discount for us as a city uh agency, I guess.

What was it before the discount?

Um over 13,000.

That doesn't feel that's like a that's like a 15% discount.

Well, uh it makes me as angry as when somebody offers a 15% discount.

Like, really uh well, Westsiders got a vote too, but um Indy Parks really some how much was Thatcher?

Do you remember?

That's where we're usually at is Thatcher.

I look I I realize that that's like a trustee's office.

Okay, I get it.

That's a that's a different separately city agency, Andy Parks.

Come on.

Well, it's not to exceed.

It doesn't, right?

It's it's not uh it's a 10-5 bill, or it is it it's based on what they've what they've quoted us, yeah.

Need a location.

We do, and uh and you can evaluate how it goes.

Neither well, also this is a memorandum.

This is not a contract, so uh uh I I move to approve memorandum number 17.

I'll s I'll second it.

That was very I think it's been uh properly motion and uh second it call roll vice chair.

Aye, Madam Clerk, aye, okay, and show the chair voting aye.

I think if they can negotiate, yeah, I'm sure they will, but I think it's a location that's needed for that.

Yeah, but that one chaps me a little more than even the other that's more expensive because of the ownership.

Yeah, um, any those that's the completion of all the contracts, correct?

All right, um update from Clerk.

Anything we you'd like to share?

Other than we're getting the eye, so we're getting close on uh public testing.

Okay.

Do you need to crank up those uh I think it'll be taking time uh no?

Yeah, I can I can give these updates.

Uh yeah, I I think everybody knows that uh early voting opens next week on the seventh voter registration closes on the 6th, 11 59 59 p.m.

Uh please don't wait.

You heard Judge Coleman earlier.

He he he had days that he thought he would be able to uh get his report in, and it turns things come up, so uh don't delay.

Um I realize I sound like a nagging mom.

Uh I want everyone to be able to vote.

And if you have a problem with your voter registration, it's uh heck of a lot easier to fix it uh before the deadline than after, and it might not be possible, and uh I I know how enraged I would be if I didn't not have the right to vote.

Um so it's easy to confirm at Indiana Voters.com.

Uh for tech savvy people, it takes maybe 15 seconds for me, maybe a minute, but I I I've done it.

Um or they can call the Marion County Board of Voter Registration at 317 327510.

Um anyone who wants to vote by mail.

They can apply online at that same Indiana Voters.com.

Uh they have until April 23rd.

We recommend, however, not to wait again.

Um if if you're waiting on something as precious as a ballot in the mail, uh you want to get that as quickly as possible.

Uh they can also request that by calling 317-3275.

Um we are still looking for poll workers.

We need thousands for every election uh to serve on election day.

Uh there are half day shifts available for clerks uh from 5 30 to noon and from noon to close the polls.

Close the polls a little bit later um or full day uh available.

Uh poll workers can earn up to 240 dollars.

That will uh put put a sip of gas in your car, maybe um and uh registered voters can sign up at pollworker.indy.gov, or they can call 317-327-5100 and push option number four, or just listen to the dulcet tones of whoever's voice is on the line.

Um and if anyone wants to work uh early voting, contact your political party, the political party of your choice, and uh make a compelling case to them, and they will uh let us know to uh to assign you and where to assign you.

And I think you're gonna get some deluxe accommodations if you uh go out to Kirnert Park.

At least that's my hope.

I can't wait to visit that early vote site.

Um so that that those those are my updates, and I thank you for uh your indulgence, Madam Chair.

Well, thank you so much.

I think we are ready to turn them on back there.

And do we we don't we recess or we just need a recess?

We'll just look at the same thing.

We'll just wait.

I do have paperwork for you all to sign.

Okay.

All those contracts.

Oh god.

Very small in a different color.

Signing.

You gotta sign it, Ray.