OPENPUBLICA · PUBLIC MEETING RECORD
Record of Proceedings

Information Technology Board Meeting – April 28, 2026

Other Meetings (J-Z) — Tuesday, April 28, 2026
BodyIndianapolis, Indiana
SessionOther Meetings (J-Z)
DateTuesday, April 28, 2026
StatusFILED
Video Record
0:00 / 1:10:38

Transcript — Verbatim
0:00

Good morning.

0:02

I'm gonna call the meeting order.

0:04

This is the information technology board meeting.

0:07

My name is Joseph O'Connor.

0:08

I'm the chairman of the board.

0:10

It is April 28th, 2026, 9 30 a.m.

0:15

AM, and we are in room 221 of the city county building.

0:21

The first thing we'll start off with is introductions on my left.

0:27

Jane Richardson, mayoral appointee from the community.

0:31

Kate Sweeney Bell, Marion County Clerk.

0:34

Good morning.

0:35

I am Barbara Lawrence, Marin County Treasurer and a City County Council appointment.

0:42

Controller Abby Hansen.

0:44

Colonel James Martin for Mary County Sheriff's Office.

0:47

Kevin Wethington from IMPD mayoral appointee for public safety.

0:52

Amy Jones, Judge Marin Superior Court.

0:57

Thank you.

0:57

The next order of this will be to approve the February 17th, 2026 meeting minutes.

1:05

Do we have any additions or corrections?

1:08

I move approval.

1:09

Second.

1:10

Could we have a motion to approve and a second?

1:12

All in favor, please signify by saying aye.

1:15

Aye.

1:15

Opposed, same sign.

1:17

Minutes are approved.

1:19

We also have an executive session on March 24th, 2026.

1:24

Meeting minutes.

1:26

Any corrections or additions?

1:29

Hearing none, I'll entertain a motion.

1:31

I move approval.

1:33

Second.

1:35

Okay, we have a motion to approve and a second.

1:37

All in favor, please signify by saying aye.

1:39

Aye.

1:39

Aye.

1:40

Opposed, same sign.

1:41

Minutes are approved.

1:44

Next we have the ISA board report.

1:47

Mr.

1:47

Hill, good morning.

1:49

Good morning, Mr.

1:50

Chair and members of the board.

1:52

We will go ahead and start with our IT board report.

1:55

The IT board report usually starts with our enterprise projects that are up on the screen.

2:00

You will see that two of them have gone yellow.

2:03

That is passwordless passwordless authentication for public safety agencies.

2:32

So we'll we'll get this going here soon.

2:34

It's a little bit of a delay to start.

2:36

The next one on there is the address and parcel modernization and if initiative.

2:40

It's a mouthful.

2:42

That one is yellow as well.

2:43

We're working through between the assessor's office and city departments on the final parcel layer and making sure that we're all in agreement as we move forward with what that looks like.

2:54

And that's why that's yellow there.

2:56

But uh and then there is some some work to do after that agreement.

2:59

Uh so once that once that is finalized and we're all good to go, uh that that'll move forward pretty quickly.

3:05

Uh pretty confident in that one.

3:07

Uh next up is the device refresh.

3:10

Uh that most uh that date will continue to move.

3:13

Uh it's kind of one of those things that continues to happen throughout the year.

Discussion Breakdown — Share of Meeting
Technology and Innovation█████████████████████████████████████████████67%
Personnel Matters█████████████████26%
Public Safety██3%
Procedural██3%
Land Use Regulation█1%
Summary of Proceedings

Information Technology Board Meeting – April 28, 2026

The Information Technology Board of Marion County met on April 28, 2026, at 9:30 AM in Room 221 of the City-County Building. Chairman Joseph O'Connor presided. The board approved meeting minutes, received reports on enterprise projects and finances, and voted on 16 action items, including several contract amendments, policy approvals, and the appointment of an interim Chief Information Officer. The meeting also featured a farewell to outgoing CIO Colin Hill.

Consent Calendar

  • February 17, 2026, meeting minutes – Approved unanimously.
  • March 24, 2026, executive session minutes – Approved unanimously.

Public Comments & Testimony

  • No public comments or testimony were presented.

Discussion Items

  • ISA Board Report (Colin Hill): Two enterprise projects turned yellow: passwordless authentication for public safety agencies (delay) and address/parcel modernization (awaiting final parcel layer agreement). Device refresh will begin in May 2026. PeopleSoft Cloud Migration and CCB Restack (auditor's office moved, IMPD East Wing ongoing) are progressing. Property tax software is on track for June 2027. Building projects: ACS Animal Care Shelter opens May 12, IFD 32 near completion, IFD 20 awaiting windows, IMP North District in planning, Election Services Center added. Vendor SLAs (Bell and DAI) achieved all targets in February and March. Customer satisfaction score rose from 98% to 99% in February and March.
  • Financial Report (Kai Dafner, CFO): First-quarter spending at 25% of budget; no utilization of character 2 or 4 funds. Planning a council fiscal for a state grant, new network equipment, and property tax system expenses. Chargebacks for the quarter had not been billed as of March end; billing to OFM and AP began the week of April 28. XBE spending reached 54% of total eligible spending, credited to Bell and DAI.
  • Resolution 26-13 – Noink LLC: Amendment for electronic poll book hardware/software/support. Total not-to-exceed $4,162,800, extended to a 7-year term (original 2018 contract). Approved.
  • Resolution 26-14 – Election Systems & Software: Amendment for voting systems (ballot marking devices, tabulators, election night reporting). Not-to-exceed increased by $5 million to $20 million over 13 years. Approved.
  • Resolution 26-12 – Fidlar Technologies: New 2-year contract for land record software and public search portal (manages over 11 million documents). Approved.
  • Resolution 26-15 – Leads Online: New 5-year contract ($600,000 not-to-exceed) for investigative tool monitoring pawn shops, scrapyards, and eco-ATMs. Approved with Chief Kevin Wethington abstaining.
  • Resolution 26-16 – Utility (body-worn cameras): One-year extension increasing not-to-exceed to $26 million (total). Chief Wethington abstained; board clarified the extension covers the fourth year of a negotiated contract running through 2029. Approved.
  • Resolution 26-17 – AssetWorks: One-year amendment ($82,000) for fleet management software (M5), extending through December 31, 2026. Approved.
  • Resolution 26-18 – Samsara: Three-year extension ($390,000 increase to $735,000 not-to-exceed) for telematics in DPW fleet vehicles, providing GPS tracking, vehicle health stats, and integration with snowfighter software. Approved.
  • Resolution 26-19 – Brooksource: Amendment raising not-to-exceed to $431,975 for IT professional services. Approved.
  • Resolution 26-20 – Ahead Inc.: New agreement for data center equipment and maintenance ($6.5 million not-to-exceed); term amended from 3 to 5 years. Approved.
  • Resolution 26-21 – Lumen Technologies: Amendment increasing not-to-exceed by $800,000 to $2.75 million for communication services (telephone lines, internet). The three-year term was struck per Colin Hill's request; contract continues as an ongoing arrangement. Approved.
  • Resolution 26-22 – Bell Tech Logics: Amendment to extend contract through December 31, 2029, increase not-to-exceed by $11,123,904 to $75,285,420, add security operations center (SOC) services, tech cafes, a project manager, and update SLAs. Approved.
  • Resolution 26-23 – IT Risk Assessment Policy: Revision aligning with NIST and CIS frameworks. Approved.
  • Resolution 26-24 – Information Security Exception Policy: Establishes governance for security exceptions based on risk evaluation; aligns with NIST and CIS. Approved.
  • Resolution 26-25 – Gutsch (property tax system): One-year amendment increasing not-to-exceed by $600,000 to $832,457 for continuity during implementation of new software. Approved.
  • Resolution 26-26 – Appointment of Enhanced Access Review Committee Chair: Appointed Meg Richmond (Application Services Manager) as chair. Approved.
  • Resolution 26-27 – Appointment of Interim CIO: Appointed Kate Coton as interim CIO effective June 1, 2026, with authority to approve contracts under $250,000. Approved.
  • Resolution 26-28 – Recognition of Outgoing CIO Colin Hill: Resolution commending his service, including oversight of technology infrastructure for multiple facilities, public Wi-Fi in 27 parks, revamped chargebacks, AI commission involvement, hiring first chief digital officer, and achieving 99% customer satisfaction. Approved.

Key Outcomes

  • All resolutions (26-13 through 26-28) were approved as presented or amended.
  • Chief Kevin Wethington abstained on Resolutions 26-15 and 26-16.
  • The board established a CIO hiring committee chaired by Joseph O'Connor, with members Kevin Wethington, Colonel James Martin, Controller Abby Hansen, and Treasurer Barbara Lawrence. The position will be posted immediately, with interviews planned for mid-June, aiming for a permanent CIO by the July meeting.
  • The next regular IT board meeting is scheduled for Tuesday, June 23, 2026, at 9:30 AM in Room 221 of the City-County Building.

Meeting Transcript

Good morning. I'm gonna call the meeting order. This is the information technology board meeting. My name is Joseph O'Connor. I'm the chairman of the board. It is April 28th, 2026, 9 30 a.m. AM, and we are in room 221 of the city county building. The first thing we'll start off with is introductions on my left. Jane Richardson, mayoral appointee from the community. Kate Sweeney Bell, Marion County Clerk. Good morning. I am Barbara Lawrence, Marin County Treasurer and a City County Council appointment. Controller Abby Hansen. Colonel James Martin for Mary County Sheriff's Office. Kevin Wethington from IMPD mayoral appointee for public safety. Amy Jones, Judge Marin Superior Court. Thank you. The next order of this will be to approve the February 17th, 2026 meeting minutes. Do we have any additions or corrections? I move approval. Second. Could we have a motion to approve and a second? All in favor, please signify by saying aye. Aye. Opposed, same sign. Minutes are approved. We also have an executive session on March 24th, 2026. Meeting minutes. Any corrections or additions? Hearing none, I'll entertain a motion. I move approval. Second. Okay, we have a motion to approve and a second. All in favor, please signify by saying aye. Aye. Aye. Opposed, same sign. Minutes are approved. Next we have the ISA board report. Mr. Hill, good morning. Good morning, Mr. Chair and members of the board. We will go ahead and start with our IT board report. The IT board report usually starts with our enterprise projects that are up on the screen. You will see that two of them have gone yellow. That is passwordless passwordless authentication for public safety agencies. So we'll we'll get this going here soon. It's a little bit of a delay to start. The next one on there is the address and parcel modernization and if initiative.

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