OPENPUBLICA · PUBLIC MEETING RECORD
Record of Proceedings

Information Technology Board Meeting – June 23, 2026

Other Meetings (J-Z) — Tuesday, June 23, 2026
BodyIndianapolis, Indiana
SessionOther Meetings (J-Z)
DateTuesday, June 23, 2026
StatusFILED
Video Record
0:00 / 26:11
Transcript — Verbatim
0:03

Good morning.

0:05

We're gonna go ahead and call the meeting to order.

0:08

This is the information technology board meeting.

0:11

My name is Joseph O'Connor.

0:13

I'm the president of the board.

0:15

It is June 23rd, 2026, approximately 9 35 a.m.

0:21

And we are in room 221 of the city county building.

0:25

First thing we'll start off with is introductions on my right.

0:30

Amy Jones, Mary Superior Court.

0:34

Kevin Wethington, Mayoral appointee for public safety.

0:38

Colonel Martin, Mary County Sheriff's Levels.

0:42

Controller Abby Hansen.

0:45

Good morning.

0:46

I am Barbara Lawrence, Marion County Treasurer.

0:50

Kate Sweeney Bell, Marion County Clerk.

0:56

Laura Larromer, also appointed from the community.

1:02

Thank you.

1:03

Next up we'll have the approval of the April 28th, 2026 meeting minutes.

1:08

Do we have any additions or corrections to those minutes?

1:14

Mr.

1:14

President hearing no additions or corrections or amendments and move approval of the minutes as presented.

1:21

Second.

1:22

Okay, we have a motion to approve in a second.

1:24

All in favor, please signify by saying aye.

1:27

Aye.

1:27

Opposed, same sign.

1:28

Minutes are approved.

1:32

Looks like we have our ISA board report.

1:34

Ms.

1:34

Coton.

1:35

Good morning.

1:37

Good morning, Mr.

1:38

Chairman and members of the board.

1:39

My name is Kate Coten, and I am the interim chief information officer for ISA in the City County.

1:48

Pleased to go through starting with our enterprise projects.

1:51

I have some updates to present.

1:53

The first project you'll notice is password list authentication for public safety.

1:57

You'll notice last month it was our last board meeting it was yellow.

2:00

It's moved to red.

2:01

Implementation is red due to a functionality issue with the purchase badge readers.

2:06

This is preventing completion of the base configuration and still laying testing.

2:10

We have two paths forward, and we anticipate having resolution in terms of what path we're going to take in the next week or so, and anticipate it getting back on track after after that issue is resolved.

2:22

So we need to determine if the readers that we have will satisfy or if we need to pivot to a new solution.

2:27

Next up is address and parcel modernization initiative.

2:30

This remains yellow due to largely largely around conversations around governance outside of technical areas.

2:38

So bringing together the different stakeholders across the enterprise to make sure that we've accounted for all the various downstream data governance pieces that are needed to ensure that the new processes account for them.

2:50

We are on track in terms of clearing those barriers.

2:53

We have a path forward, but it is just taking a little bit longer, I think, than initially anticipated.

2:59

We are also evaluating our legacy GIS applications to assess if it's worth investing in pivoting or more time to account for the new process.

3:12

So there's more to come there, but we're really trying to evaluate holistically on what is best long-term so that we're putting our efforts in the right direction that sets us up for success.

3:23

So some of our legacy applications will require additional work to work with the new address management system, and we're trying to see if it's worth that or pivoting to a new more like cost-based ESRE solution for mapping.

3:35

But work is proceeding.

3:37

Our device refreshes green.

3:38

I have some great updates here.

3:40

We have brought on an additional refresh person to assist specifically with the volume of refreshes.

3:47

Currently working through parks, and a little under 100 devices are set to complete this week.

3:52

Next, we'll move on to the fire department, and that refreshes about 175 devices.

3:58

Once we finish with fire, we'll be moving on to courts.

4:01

So we are on track for completion of our annual refreshes for 2026 and are grateful for the team and all their work on that.

4:10

Next we have our PeopleSoft Oracle migration.

Discussion Breakdown — Share of Meeting
Technology and Innovation█████████████████████████████████████████████61%
Fiscal Sustainability███████████████20%
Racial Equity██████8%
Engineering And Infrastructure█████7%
Procedural███4%
Summary of Proceedings

Information Technology Board Meeting – June 23, 2026

The Information Technology Board of Indianapolis-Marion County held its regular meeting on June 23, 2026, at 9:35 a.m. in Room 221 of the City-County Building. President Joseph O’Connor presided. Board members present included Amy Jones, Kevin Wethington, Colonel Martin, Controller Abby Hansen, Barbara Lawrence, Kate Sweeney Bell, and Laura Larromer. The board approved prior meeting minutes, received updates on enterprise and building projects, reviewed financial and diversity reports, and unanimously approved five resolutions.

Consent Calendar

  • Approval of April 28, 2026, Meeting Minutes – Moved and seconded; approved unanimously by voice vote (all ayes).

Public Comments & Testimony

  • None.

Discussion Items

ISA Board Report (Presented by Kate Coten, Interim CIO)

  • Enterprise Projects:
    • Password List Authentication for Public Safety – Status changed from yellow to red due to a functionality issue with purchased badge readers. Two paths forward under review; resolution expected within a week.
    • Address and Parcel Modernization Initiative – Remains yellow; governance conversations across stakeholders ongoing. Legacy GIS applications being evaluated for long-term fit.
    • Device Refresh – Green. A new refresh person added; nearly 100 devices for Parks completing this week, 175 for Fire Department next, then Courts. On track for 2026 annual refreshes.
    • PeopleSoft Oracle Migration – Green. Infrastructure ready; agencies in validation testing. Redesigned login/logout experience, disaster recovery approach confirmed, cutover plans being finalized.
    • CCCB Restack (East Wing) – Scope centers on IMPD. Fifth floor plans confirmed; fourth floor conversations still in progress.
    • Property Tax Management Software – Yellow transitioning to green. Milestone two cleared; data conversion and subcontract for images being addressed.
  • Building Projects:
    • Animal Care Shelter – Completed May 11, 2026; last report.
    • IFD 20 – In implementation; waiting AES for electrical connections. Work window expected late June–early August (two-week build).
    • IMPD North District – Still in planning; re-quoted for reduced drops; pending funding.
    • Election Center Build-Out – Closed/wiring estimate sent; ISA working on service quotes with AT&T. Agency moving items in; IT work (workstations, phones) beginning; mid-to-late July target for full access.
  • Vendor Service Level Agreements – All three managed partners (Dell, Bell, DAI) cleared contractual SLAs.
  • Customer Satisfaction Score (CSAT) – May score 99 (up from 98), holding above 98 for three months.

Financial Report (Presented by Shelly Campbell, Finance Administrator)

  • Budget Status (as of end of May 2026):
    • Character One (Personnel): 40% spent; projected underspend will be requested to augment Character Three for staff augmentation.
    • Character Two (Supplies): 25% spent; expected underspend.
    • Character Four (Large Equipment): $200,000 budget plus a fiscal of $250,000 (state-required purchase) for $450,000 total; UPS batteries among planned uses.
    • Character Three (Purchased Services): Over 80% burned/encumbered; additional fiscal for network refresh and copper wiring project being pursued.
  • Chargeback Revenue: Billed quarterly; April billing showed difference from budget due to agency staff adjustments. $60,000 remains outstanding but collectible from outside agencies. $1,069 in additional revenue from recycling old cell phones.

XBE (Minority/Women Business Enterprise) Report (Presented by Shelly Campbell)

  • Year-to-date utilization: MBE 3.7%, WBE 37.39%, BBE under 1%, DOBE 27%. High WBE attributed to historical assignment of vendors falling under multiple classifications. Noted limited pool of XBE vendors.

Key Outcomes

  • Resolution 26-29 (Virtusoft LLC / OpenGov proof of concept) – Presented by Abby Brands, Director of Department of Business and Neighborhood Services. Authorized increase of $199,998.72 for a revised not-to-exceed (NTE) total of $1,959,729.26 for proof-of-concept work to evaluate OpenGov as a potential replacement for the current permit/licensing system (A-SELLA). Approved unanimously.
  • Resolution 26-30 (Infor Public Sector) – Presented by Meg Richmond, ISA Application Services Manager. Amended agreement for DPW work order program, increasing NTE by $553,267.37 to a revised total of $2,035,615.60. Approved unanimously.
  • Resolution 26-31 (BERC1) – Presented by Meg Richmond. Corrected a vendor billing clerical error, increasing NTE by $153,969.20 to a revised total of $2,839,357.20. Contract runs through March 2027. Approved unanimously.
  • Resolution 26-32 (Lifeline) – Presented by Kevin Moore, ISA COO. Amended hosting services contract to extend through July 1, 2029, increasing NTE by $223,200 to a revised total of $539,860.24. Approved unanimously.
  • Resolution 26-33 (Verde) – Presented by Kevin Moore. Amended critical power infrastructure support (UPS batteries, power system maintenance) contract, increasing NTE by $223,000 to a revised total of $758,007.65. Approved unanimously.
  • Next Meeting: Scheduled for Tuesday, July 28, 2026, at 9:30 a.m. in Room 221 of the City-County Building. An executive session was to follow the regular meeting.

Meeting Transcript

Good morning. We're gonna go ahead and call the meeting to order. This is the information technology board meeting. My name is Joseph O'Connor. I'm the president of the board. It is June 23rd, 2026, approximately 9 35 a.m. And we are in room 221 of the city county building. First thing we'll start off with is introductions on my right. Amy Jones, Mary Superior Court. Kevin Wethington, Mayoral appointee for public safety. Colonel Martin, Mary County Sheriff's Levels. Controller Abby Hansen. Good morning. I am Barbara Lawrence, Marion County Treasurer. Kate Sweeney Bell, Marion County Clerk. Laura Larromer, also appointed from the community. Thank you. Next up we'll have the approval of the April 28th, 2026 meeting minutes. Do we have any additions or corrections to those minutes? Mr. President hearing no additions or corrections or amendments and move approval of the minutes as presented. Second. Okay, we have a motion to approve in a second. All in favor, please signify by saying aye. Aye. Opposed, same sign. Minutes are approved. Looks like we have our ISA board report. Ms. Coton. Good morning. Good morning, Mr. Chairman and members of the board. My name is Kate Coten, and I am the interim chief information officer for ISA in the City County. Pleased to go through starting with our enterprise projects. I have some updates to present. The first project you'll notice is password list authentication for public safety. You'll notice last month it was our last board meeting it was yellow. It's moved to red. Implementation is red due to a functionality issue with the purchase badge readers. This is preventing completion of the base configuration and still laying testing. We have two paths forward, and we anticipate having resolution in terms of what path we're going to take in the next week or so, and anticipate it getting back on track after after that issue is resolved. So we need to determine if the readers that we have will satisfy or if we need to pivot to a new solution. Next up is address and parcel modernization initiative. This remains yellow due to largely largely around conversations around governance outside of technical areas. So bringing together the different stakeholders across the enterprise to make sure that we've accounted for all the various downstream data governance pieces that are needed to ensure that the new processes account for them. We are on track in terms of clearing those barriers. We have a path forward, but it is just taking a little bit longer, I think, than initially anticipated. We are also evaluating our legacy GIS applications to assess if it's worth investing in pivoting or more time to account for the new process. So there's more to come there, but we're really trying to evaluate holistically on what is best long-term so that we're putting our efforts in the right direction that sets us up for success.

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