We will call them meeting of the spending committee of the taxation revenue and utilization of expenditures commission.

That committee will have until 429 to conduct any business.

And we have you on the full commission agenda.

So we'll kind of use this time maybe to kind of do some brainstorming.

So all right.

So there are no presentations today.

Is that something I'm gonna have to call the mayor's office or the I mean the uh finance department?

Chair, yeah, I yes, I would uh so y'all don't prepare a variance report.

No, sir.

You just simply evaluate and audit the statements that are are presented.

Evaluate in this case review, it's a it's it's not doesn't fall to the level of an audit, but it can't review those.

So the uh review that you conduct on a quarterly basis, it is uh those are financial statements that are prepared by the finance department.

That's that's correct, okay.

And those financial statements do they conform to the format of the budget or do they conform to the format of the ACFR?

To the budget.

The budget it's it's it's it's the cash, it's a basically it's a mostly it's a cash basis statement.

So you would have you would have original budget or revised budget in whichever case it be actual expenditures projections and a variance or the positive or so if we're for instance and so you're in the process of reviewing quarterly financial statements for the city.

Is that correct?

That's correct.

We're in the current fiscal year.

We're in the process of reviewing the second quarter of this current fiscal year.

Okay, so we march 30 years.

So the budget that was approved last September.

We have the uh financial statements that were reviewed by your office and as of December 31st of 2025 2025, and you were in the process of reviewing the financial statements for the quarter ending March 31st, 2026.

That's correct.

And what would be the status of that review?

By ordinance, we have to um have the have the review completed and report issued by the 15th of May.

So a week from Friday.

So we will have that information available by the June meeting.

Yes, and well it'll it'll of course it'll go out, and then I th I believe Pauline forwards the reports to you guys, maybe um anyway.

It'll be it'll be posted, yes.

All right, and and just there anywhere that the city budget is in an Excel spreadsheet, or is it all in hard copy?

Would with the finance department prepare it in an Excel spreadsheet?

It's uh it's it's in a it's not an well, yes, it's it's uh excel spreadsheet format, I believe.

Okay, all right.

So I'm gonna start there.

Can you please request the uh budget for fiscal year 2026 that was approved by city council in September of 2025 from the finance department and then so the report that they submit submitted at the end of December, it should match the format of the actual approved budget, or is it gonna be in the format of the ACFR?

It's gonna be in the in the uh quarterly summary format.

Um, which doesn't match the budget.

Well, it'll agree to it.

It's just in a different a little bit different format.

You've got balance sheet information at the top, and then you have uh income statement information in the middle.

So they they provide you with their with the budget, and then they provide you with the financial statements for the quarter end.

Well, what what does this what is the finance department send to the council auditory's office?

What they send is um don't have copy of the uh quarterly summary, but what they send us, and it's a uh for example, it'd be one a department would be on one sheet of basic paper.

Uh, but it's a it's uh it's in an Excel spreadsheet.

When you print it out, it's just one page for each department for each department.

Uh sheriff's office might be two, you know, as big as they are.

However, um, on the first the top of each page of the quarterly summary, the financials, um, is balance sheet information.

Now that wouldn't be in the budget because budget is not balance sheet information, it's just expenditures and revenues.

Um, then you have uh three columns.

By this time you it'll say revised budget, it won't be original budget.

Okay, that is that document is the original budget as adopted in September of last year, plus any additional appropriations or reductions that have been done by council action.

Correct.

Okay, so that's our revised budget.

That's your revision, and that is sort of a work in process throughout the year, yes.

Okay, and then you based on that revised budget, then you do your review of the quarterly financial statements, correct?

Okay, um, and you have revised um and then um you have a column for the actuals actuals through six month first six months, and then you have um projections, what they're projecting the end of the year at, then you have a variance of whether it's going to be favorable or unfavorable to that specific line item for the for the the end of the year.

So they project a variance, either positive or negative through the end of the fiscal year.

They do that every quarter, correct.

Okay, and then uh assuming that there is a variance, no, assuming that there's a variance on that future, so assuming that there's a a variance then uh projected.

Is there in do they submit anything as to how they propose to get that variance to match the current revised budget?

Um they submit a narrative uh describing the reasons for the variance, why the variance, why they believe there's going to be a variance, um, we will that's part of our review.

We go in and we look at that to see if that's reasonable.

Uh we add uh we have our narrative that we put in that we may add to what they have stated based on our research and our um review of each uh department.

Uh and we look at the line items and uh we we will say okay, for example, projecting it on a favorable budgeted variance of a million dollars due to um vacancies, for example, and salaries okay.

You have a you have a favorable variance in in salaries due because you have more vacancies than what you had anticipated or turnover or whatever.

So that's how the variances are explained in our narrative, and it's probably our narrative is about a 15 14 15 page or about five or six page report, and then on top of that, the whole quarterly summary packet is about a hundred pages if you it includes that narrative, yes okay do we receive those?

They're posted on the auditor's web page, and I think maybe Jeff maybe used to send them out, and probably I have been a little bit remiss in that, but I can certainly do so.

Okay.

Could we could we see that package for the December for the first quarter so that we can get a sense of what is in there and then when you complete the second quarter that would be available by June commission meeting correct correct and so maybe then follow up Colleen with the information with that report that hundred page report that that report will be out on May 15th so maybe we should go ahead and let's get let's get a copy of it so we can start digesting it and uh we will we will figure out some way to get our arms around the city spending when we when we um issue the report um the council auditor will uh do a distribution list and it goes out throughout the city um colleen you're on that list right over okay and then Colleen could forward that to the true commission okay and as she said as she stated it's also on our on our um web page of our reports um it would be under archive reports right now so but our reports are out all of our reports are out there okay all of um all of last year's quarterly summary um 20 24 25 fiscal year and as well as the first quarter of this year okay so the the the final review for fiscal year 25 which ended uh september 30th of 2025 do you you do a comprehensive review of the entire budget or you simply would do a quarterly review well it's uh uh ending september 30th it's it's the quarter ending but it's also the year ending I mean there's no there's no um projections of course because there's nothing to project so it's just actual how how they ended up as compared to what was budgeted and and the narrative from the different departments is in that last report for the year or is it simply a remote narrative that reflects that quarter's results it the the narrative is from their departments are are reflective of the quarter and also a year in by the year yeah and then 30 okay maybe why don't we start with that one the end of the end of fiscal twenty five okay okay so as of September 30 2025 those financials have to be audited by June of this year correct the the ACFR and the audited financial statements by the city's independent auditor.

That's correct and it takes nine months to get that done because for some reason the city doesn't know how to do accruals on monthly basis.

Well um there's I'm sure there's other reasons I mean for example we don't have JTA's financials yet so uh we're waiting for from ninety five I mean from two thousand twenty five correct so uh they're working on it we've been talking with them so it there's a lot depending on we have to have theirs to put it in with ours so there's there's other extenuating circumstances of that for the record I'm happy to say that they have uh ever since I've been on this commission since I was confirmed in June of 20 uh every year they have had extenuating circumstances I don't think they've ever submitted financial statements on time I may be wrong that's just my memory and I know they've always every year they've had to ask for quote to reappropriate or to modify they they they get they do get a budget amendment.

Every year.

Probably most every year and a majority of the time, I'll just say it that way.

Alright that's a fair statement.

So my memory is that since 2021, for the majority of the time they have never submitted financial statements on time.

I don't know that's a fair statement okay um I I know they've had some that's only five years.

Right.

But I mean, as far as financial statements, their a their audited financial statements, um, they've not been they've submitted it in a reasonable time.

Has not been this late.

They've had some turnover in departments over the city.

When do the authorities have to submit their audited financial statements?

How many days do they have?

I don't know that.

But obviously that has to be included in the city's ACFR, which is nine months.

So I would assume it would be some six months.

I I just don't know that that answer directly.

Um what the do you know when the city's independent auditor begins its process of auditing the annual financial statements for the city?

I mean the city has nine months to submit the statements.

I know in the past, and I I I've not worked with uh our current auditor, I know in the past they've done preliminary work, probably, you know, uh starting in October.

Which if coming from the private sector, that was common.

Right.

Right.

That our pu our CPA firm would begin, they would do sort of quarterly reviews, and then they would start the wrap up in the October time frame because our fiscal year was December 31st, and we had to submit, we had to have our audited financial statements when we submitted our annual report, and that was typically before March 31st of the following year, because we always had our stockholders meeting in early April, and you had to have that financial information.

So okay.

So I'm somewhat familiar with the process.

But um I'm not I can't give you an exact date.

I just know that I know they do a lot of field work, uh December, January time frame, things like that.

So um it's and it's a process.

Of course, the city is still you know they they um they're still doing accruals and adjustments.

Time they're doing it.

I I'm not sure where they're at now because I'm um uh that's not I'm not in that process with dealing with the independent auditor on that.

Okay, all right.

Any questions for other anybody else here, right?

Uh okay.

So we've finished sort of our discussion, and I apologize for dominating, but uh I am absolutely bewildered at the uh inefficiencies of city government and the and the independent authorities to comply with something as I don't want to say as simple as financial statements because it's all automated.

I mean, we're not using paper journals and trial balances, are we?

Not to my knowledge, but I yeah, not to my knowledge.

So the city's general ledger is automated.

There isn't uh the one cloud accounting system, yes.

That's the general ledger's office, right?

And then that is used to generate the financial statements, that's more in the accounting realm, but yeah.

All right, Colleen, could we have someone from the city finance department here next month that can answer these types of questions?

I don't know if that means we need um, Mrs.

Brochet or or whomever, but um I'll extend an invitation to her and she can either come or delegate that.

Yeah, because uh I mean obviously it's gonna need to be someone who's not siloed in within that department and can't answer a comprehensive question.

Any other questions?

Velma?

I don't hang out.

I guess uh my question is to us is the commission.

Have we ever thought about comparing Jacksonville's finances and how their finances run in comparison to either cities, the size of Jacksonville or other cities would be four, to consider?

I think it's an excellent suggestion, but we'd have to start like three years ago because we don't have any information for fiscal year 25 yet.

We could we could look at fiscal year 24, compare it to uh probably the closest example would be probably Pinellas.

There's no other consolidated city.

What we could maybe uh, and this is and this in order to get that information, you'd have to get the financial statements for Pinellas County, Hillsborough County, and Orange County, and all of the municipalities within those counties.

The case of Hillsborough, all you have I think are Tampa, Brandon, Temple Terrace, and is there a fourth municipality in Hillsborough County?

We could find that out.

Plant City?

I'm sorry, is Plant City and Hillsborough County?

Yes, that's it.

Plant City.

Yeah, I thought there were four, and there may be a fifth, but I'm I know there are four.

It's it's it's not they're not in Florida, but Nashville is consolidated.

Yeah.

So if you wanted to do Animal Staff, it's not Florida.

And I think it needs to be Florida.

So we could do Hillsboro and those four or five municipalities, combine them, and then and for us, we would need to include the three beaches communities and Baldwin to really to make apples to apples, uh, because our city financial statements do not include the four municipalities, so we would have to add those in, and then in the case of Orange County, it is City of Orlando and Winter Park, and maybe Winter Garden.

No, that's that's Miami.

Uh, I don't even know where it is.

Yeah, anyway, we could we'll just have to do some research.

So I will ask my fellow commissioners, would you be willing to tackle determining what municipalities are within Hillsborough County?

Blake, if you would take uh Pinellas County, you should have St.

Pete, Clearwater, St.

Pete Beach.

I think Clearwater Beach may be separate.

And then I think there's like a little gulf port or something like that.

I think there are just a handful.

And then Velma, could you tackle um Orange County?

And then I will try to obtain Duval Consolidated City of Jacksonville and the four other independent municipalities.

You want us to just we need to first of all identify what are the government entities?

That's that's battle number one.

If you could report back to Colleen, then she can disseminate that to all the members of the commission, then we will dig into obtaining the financial information, and then we'll just this could be an ongoing project.

Or just help.

I guess I was thinking we we know the dumb ball here.

But if we could get an idea, maybe it would be a maybe explain some of those things, right?

I mean, I would say I would I I would say Miami Dade County and Broward County, but they each have like four hundred and eighty five separate independent municipalities.

I exaggerate, of course, but I think Broward's like 60 something, and Miami Dade, I think is like thirty five or thirty six separate municipalities, plus you have Miami Dade.

And isn't there's a separate Dade County commission.

Then there's Miami Dade City Government, which is and then there's City Miami.

And then you've got all the others.

I think Pine Something used to be unincorporated, it's now a city.

I mean, it's just that would be like comparing you know, oranges to our apple or whatever, but not that just be it would be a massive undertaking.

And we can't ask a city government to do it because I don't think they have the manpower.

Anyway, all right.

Spending committee is adjourned.

We have a four minute recess, and then at four thirty, we will start the proceedings of the full commission.

That I've seen ahead of posting about joining the staff.

Eleven twenty two, yeah.

So I just came from so I'm the outpost minister.

So I'm over, I will call to order the meeting of the taxation revenue and utilization of expenditures, the true commission at four thirty PM, Thursday, May 7th, 2026.

It's our determination.

There is no quorum.

We have of the eleven members, we have four excused absences.

Is that correct?

Okay, so that means we then have three unexcused absences.

Is that correct?

We have an excuse from Keyshawn McHugh.

No.

We do have an excuse from McKew.

But not Lures.

I thought you somebody said he was coming.

Yeah.

He's not here now, so I thought her.

Okay.

And then we have no excuse from Mr.

Hoffman, Ms.

Pryor.

And we have excuses from Ms.

Oglesby and Mr.

Tyson.

So we have four excused absences of the seven who are not in attendance, and we have three unexcused.

And so this makes the fourth meeting for Mr.

Hoffman and Ms.

Pryor with no excuse.

Okay, all right.

We'll go ahead and move on into our presentation.

So Mr.

Carter, we will turn it over to you.

Floor is yours.

Thanks, sir.

That's correct.

As Chair mentioned, uh, Council Audit Office actually has released one report since the last true commission meeting.

Uh, report nine oh three, clerk of the courts was issued April eighth, but uh this audit was not had not been presented to the finance committee when the true commission met in April.

Also, report number nine oh four, the purchasing P card audit was released on April twenty eighth of uh of twenty twenty-six.

Uh, the clerk of the court uh audit was this is part of our um requirement per the municipal code where we audit constitutional officers once every five years.

Uh we concentrated on one area in the clerk of the court, and that was the tax deed process uh for the for the clerk.

Um the selling of the tax deeds.

What we found overall was that the clerk of courts was assessing and collecting the appropriate fees for the tax deed applications.

Uh minimum bids were generally being calculated accurately, and that the distributed distribution of sales proceeds uh were generally performed correctly.

We did note several issues with the distribution of surplus funds.

Um we tested based on testing perform one fifty tax deed applications with surplus funds, uh, total of eight hundred and eighty-eight thousand one hundred and twenty-seven dollars.

We found the clerk's office had issues with two or four percent of the tax deed applications tested, which resulted in the clerk's office failing to distribute a total of seven thousand six hundred and four dollars and fifty cents.

And our supplemental testing of three thousand nine hundred and twenty-four tax deed applications to identify undistributed surplus funds.

We identified a hundred and eighty-five additional tax deed applications that had undistributed uh surpluses of fifty thousand nine hundred and fifty-five dollars that were past the date that any remaining surplus should have been sent to the state as unplained property.

We found that the tax deed department in the clerk or court had policies and procedures that were missing necessary items related to day-to-day activity.

The standard operating procedures provided did not appear to be official or approved.

They had no information on who the approver was and the date of the SOP and nor did it have a date when the SOP was approved or updated.

We also noted several various issues to the level of access to the clerk or court office tax deed systems.

For example, there were 15 employees, the tax deed finance, the clerk that could edit the fees in the system when they shouldn't have that process.

That's a high overview of the audit.

Oh, yeah, that's the executive summary, yes.

Yep.

Okay.

It's on our website.

It varies depending on the report.

Uh dependent on the issues found and things like that.

So three.

Any if there's no questions, I'll move it.

Okay.

We did this review and we conducted audit of the PCARD program, and it's uh these program is governed by the city's PCARD SOPs.

Uh what we found, let's give you a overview, and we can dig into this if you need to.

It appears that the purchasing card transactions are overall were appropriate.

They were documented and properly approved and accurately reported in accordance with the law's policies and procedures.

We did find several issues with timeliness and several internal control weaknesses that needed to be addressed related to other areas.

Specifically, we found a lack of written policies and procedures for some PCARD tasks that are performed by the accounting division.

We found a lack of reconciliation of PCARD expenses to actual bank reimbursements.

There were 22 additional merchant category codes that should have been blocked, merchant category codes such as clothing stores, or you know, go to coals, if someone has a P card, internet gaming, internet gambling, those all those categories are blocked by the bank.

No one can make a purchase there.

We found 22 additional that should have been blocked.

We found 202 transactions totaling over 94,000 from calendar year 24 were not fully recorded in the financial system as of April 21st of 2025.

Um after further testing to see if the department could provide support that was in the system as of June 26, 45 transactions, totaling $10,946 still had not been processed in the area andor the area lacked adequate support.

We found that P cards of former employees were not canceled timely.

We found that uh PCARD transactions were not consistently processed in a timely manner of the 206 P card transactions tested.

We found 75 that were not submitted within seven-day working day requirement.

Uh 20 uh were not reviewed or approved by cardholder managers within the seven-day working day requirement, and thirteen were not reviewed and approved by the expense auditors and the accounting division within the 10 working day requirement.

We found three out of 206 P card transactions totally 914 that were not properly uh authorized.

We recommended that the city implement policies and procedures to address these items.

Uh the city agrees and is working to address these items.

Um I'm available for questions for anything more.

I have some questions, but I'll let my colleagues start first.

Mr.

Bats.

Uh through the chair to the council auditor.

Good afternoon.

Good afternoon.

Good to see you again.

Like your shoe color.

Thank you.

Wish I could have joined you in that.

Um so one of the things that I love that we're bringing this up.

So let me just summarize here.

Make sure I'm on the same page.

Um, so these are credit cards that different departments have for to pay for different things for their department.

And so this is a review of all those card transactions.

Is that correct?

They're they're um well, big cards, yes, they're they're they're credit cards.

Okay.

Because we have some organizations that, for instance, I know they'll do it do a charge card, like a credit card, and they'll have a limit every month, and then they pay that on balance off at the end of the month.

Is it like that, or is it like Chairman Day says it's like a debit card?

Come straight out an account.

They are hang on a second.

I'm not sure if they're credit or debit, but um I know it's obviously it's through the bank and things like that.

So can you find that out?

Yeah, and let us know.

And I would assume their credit card.

Yes, I believe their credit, but I I don't want to imagine that we have a bank account.

Yeah.

Someone could actually access I want to say their credit cards, but if I don't I if I don't know for sure, I'm not gonna I don't want to put it.

Which bank do you know that?

Um it was we changed banks, so hang on a second.

Sorry.

Did not stick with me.

I'll find that out.

Okay.

Or I may if I see it before the meeting, I'll let you mean it.

Okay.

And um, yeah, so um this is one of those one of the things that I kind of bring up a lot.

People ask, you know, what what's one of our city problems?

And I would say it's not when it comes to financials, it's not these big purchases.

It's the little stuff, it's the hole in the fish tank that's missing when with these little transactions, and so um more of a statement.

I'm just uh thankful that we do this follow-up, um, and I'm guessing they're gonna follow up till this is completed because I saw that there was uh 10,946.

Have they followed up on that?

That's still not um, so not process or lacked adequate support.

There will be a follow-up on this.

Okay, yeah.

But uh, yes, I appreciate it, and that is my question.

Thank you.

Mr.

Chair.

Well, he asked one question.

My question was: uh for almost a year now, uh 45 have not been processed.

What does that mean?

They haven't been processed.

They purchased something and it's not gone through the system, haven't been recorded, or what does that mean?

That's one question.

The other one, well, I got one more.

We'll go with that one.

Uh with that one, uh, they were not processed in the um uh the city's accounting system is the way I understand this.

So they purchased a widget, and there's just some paperwork laying out there, or how's that work?

Like we have a P card in our office that that the people can use and they use it for office things and supplies and whatnot.

And then there's like a time window after they buy the widget, but they have to do the steps that takes it to the next person, and if you don't do those steps, then I guess that doesn't mean it's not process, so there's like deadlines.

It was um for this um the transactions that had not been processed, um the department division did not process the transaction and was and they weren't able to provide adequate support for the transaction.

Um for 38 of the 45 uh or 10,000 dollars, we were unable to verify the legitimacy of the purchase as well due to a lack of supporting documentation.

So um, you receipts uh they didn't have receipts for those.

Um and you know, um Colleen's right, after uh and there's policies here, and that's what we had addressed earlier.

Uh one of the other findings had addressed was that um they weren't processing the the transactions within you have certain time to process the transaction to get it approved, goes moves up to the next step and things like that.

And uh in some instances that was not being that they were not meeting those those time different time timelines.

So that may be that may be the answer to the last one.

So on the last point, three out of two hundred or six, were not properly authorized.

Does that mean they bought something that they shouldn't have, or they just didn't go through the proper procedure, say whatever the procedure is, can I buy this, or what does that mean?

Or did they buy something that they should not have bought?

That was uh on that one, it looked it appears like they were um if they were prohibited purchases, did they um?

Prohibited meaning not so not allowed to make not allowed to make so when someone makes a prohibited purchase like that, is there any repercussions or well I mean they they reimburse the city uh for the for the funds?

Is it come directly out of their paycheck or is it they have to follow up on that?

They have to follow up on that well, because I know like it's not a direct I don't believe it's a direct uh they have to write a check, probably write a check to the city.

I just know with some organizations I've been a part of.

If you don't if you pay something on your card, it goes through the system.

If you don't pay something on your card, it comes directly out of your paycheck.

Nobody's even talking to you.

And they're just gonna note send you an email, say, hey, we took $36 out of your A check this month because you went to you know taco Libre or something.

Right.

Um but I I know that's one of them.

And then I do have a question to the uh chair to council auditor.

I have a question about the system we use in which they report this.

So for instance, we use bill and expense um for some of the organizations that I've been in a part of, and basically we take a screenshot, we put input the information, submit where we were when we were if we tip them or whatever.

Obviously, it's different with food for us and then for stuff that you are buying, but what back end system are we using or software to track these receipts?

Um would this be a question for the um for finance also if we have them coming in?

That would be more on the finance side.

I'm not sure what system that they're using.

I know you know the the banks are supposed to they have a um recorded transactions.

We I know we uh in part of our methodology we we um uh went to the bank online portal to get a lot of our information.

So um, okay, there's an expense module within the city's financial system uh Oracle, that um uh I know uh what a little traveling I've done, fill out an expense report and upload receipts into the system and it goes in there and then um my supervisor signs off on it, and but but these are these are these are not P card transactions, you just will say uh I'll re I'll that's not really that's probably not a good example because that's not a P card transaction.

Yeah, and you just brought up a good point.

So I didn't think about it.

You just said it.

Um another thing that I've I've learned some of these organizations I've been a part of, they always have an approver.

So it's gotta go through their supervisor for them to approve it.

So these transactions that, you know, this uh not I guess not the ones that have been processed.

Where's the where we were talking about the ones weren't noted?

Is that is that those whichever ones weren't noted that they have been processed I guess the processed ones.

Um lacked adequate support.

Is that something that the supervisor didn't notice?

Whoever was looking over the transaction.

Well, I know um with P card there is an approval, like you said, it's approval process and this might have been the supervisor's card.

It could have been the supervisor's card, but he he she uh should have uh there should be someone in the outs in the office or that would approve to make sure that that that purchase was correct.

Um, you know, uh I know uh with uh and these are these are used these cards mostly are used for uh you know training costs, things like that.

When when if there's training in the office and or you know, external training you're going to and you gotta um book a hotel room or something like that.

Um or pay the pay the registration fee, I should say, pay that, then you would um the the card holder would come in and and you know pay you would pay the pay the uh registration fee.

Uh you would print out the receipt that you get from the email saying you're confirmed or your registration's confirmed.

Print that email out, put it with the packet, the training packet, and they would keep that with the the P card information uh in their office as well, the the the card holder.

Okay.

Uh so they would have all of that information.

They should.

And in these cases it appears they didn't have the the property so they didn't have anything digitized.

Uh they didn't have any we any supporting documentation that we could we could find.

Okay.

So there's not or there is some kind of back in this is all just not pen and paper.

They have like a back end system to submit this stuff, like all the the pay receipts and all this.

Or is it all through?

It's it's um I mean it's uploaded uh so you have to submit it to somebody else for them to upload it.

No, you you would upload it yourself.

Okay.

And submit it and then send an email to the person that has the P card.

Okay.

For example, you know, and then they would they would keep those both on um should be kept both on the um drive, the the shared drive that is backed up every night.

And and also a hard copy.

Okay.

Yeah.

So I think uh Mr.

Barr has asked me here for asking also the questions.

But it appears to me in all audits, not just this one P cards and many that you do.

How often do you do these audits?

Maybe I know it lots of departments, so you cannot get to this all the time.

So maybe every two years, one Cell My question or statement is there appears there is no kind of checks and balance system within most of all of the departments within the city, where there is someone that is aware or checking for identifying some of these problems without the audit auditor coming along and saying, did you realize this or did you realize that?

So is there some other kind of system within the departments that people should be using to help identify some of these issues?

I'm not not passing the buck, but that would be an administration um uh issue on on doing that, and not just this administration, I'm talking about all of the administrations make oral because they're they're the executive branch to control those um type policies.

Thank you.

So I this two million one hundred and forty-five thousand three hundred and ninety-six dollars in expenses, statistically insignificant, at point ten per.10 percent.

So it's one-tenth of one percent of the total city budget.

However, two million dollars is a lot of money, the six thousand five hundred and seven transactions translates into uh three hundred and twenty-nine dollars seventy-one cents average ticket for the not ticket, but per user per card transaction, right?

For the year.

So this could be one person who maybe made multiple purchases for 90 bucks or eighty bucks or one big purchase to go to a conference, it was three hundred and twenty-nine dollars or whatever.

The ninety-four thousand dollars, the two hundred and two transactions that were not recorded in the financial system as of April 1st of 2025, is an average of six four hundred and sixty-five dollars per person or per user per card.

And again, while in the greater scheme of things, those are not large amounts of money, they are significant enough on an individual transaction basis that it they could become the subject of abuse.

And um piggybacking on what Mr.

Barr says, that um 45 transactions totaling 10,946, which is an average of 233 dollars per transaction that as of June 26, 25, they still had not been processed, and these are for transactions that occurred during calendar year 2024.

Okay, so from January 2024 through December of 2024, so we're bridging two fiscal years.

Is there a reason that you don't audit within a fiscal year?

You mean just why did you choose a calendar year when that's not how the city operates?

Um, I'm not sure why the methodology of a full calendar year unless that um uh when they let's see.

Well, they just they picked up uh full calendar year uh audit scope focused on PCAR transactions posted to the bank for a full calendar year instead of a fiscal year.

So um and um real quick answer to your question, they're credit cards.

Um they're tied to the city, but they're issued to employees individuals, individuals.

Um and and these are cards like I said to use for travel expenses, training costs uh some office supplies, um, sometimes large items like purchase of food for animals by animal care and control, uh things like that um and um so yeah, the the so their credit cards, and so um, yeah, we there's but but as far as back to your question, um they they're not sure why it's not wasn't a fiscal year.

Uh they picked the calendar year uh just based uh probably along the bank lines of you know January to December did your office determine the time frame or was that is it is is it determined by council ordinance no the this was determined um in our methodology of performing the audit okay and that methodology says to use a calendar year as opposed to the fiscal year is there nothing in the methodology that specifies a time frame no um but but um based on uh the auditor's research of the of the program uh the looking at the different items they they develop the methodology and it's approved by the audit manager uh to to uh select and how to how to perform the audit you you mentioned something about animal control buying food for the animals we don't have a procurement contract with a vendor that provides that automatically and is billed through an internal payment system within the city we just tell people to go out and pick up food for the animals and the shelter I don't I don't know that we have a contract or not uh this could be it could be an emergency type thing um because they ran out of food could have ran out of food could have uh more had a large influx of animals coming in for whatever reason um you know you someone may have uh I'm reaching here but not but really in thinking about it I mean you know someone brings a large animal in course or whatever um I don't know how often it happens but stranger things have happened you know you gotta get the food to feed the you know to feed the animals so um you know find a horse running around the growing up on the west side they used to have horses run around all the time out there that you had to catch and there was a time about uh 40 years ago when uh you could have uh a five-acre parcel on St.

John's Bluff Road with a horse this is only 40 years ago so I mean now I don't think you can I don't think that zoning category exists any longer for St.

John's bluff but anyway so well uh I I would just say that to me um I would be interested to have an explanation as to what the administration is doing or which department is responsible for following up on this is there an internal audit division within the department of finance or is this fall under the Treasury division?

The program administrator program administrator there the it's a shared responsibility you have the Treasury division uh the accounting division and the procurement division those are the three that share this responsibility and all three are under the finance department uh no sir uh procurement is under administrative um administrative division okay um procurement used to be under the finance but they uh but they moved it under uh administrative services when did that happen um starting fiscal year 23 24 reorganization mayor deacon did a re a big reorganization bill and it's around yes so the treasury division is the program administrator uh they're responsible for developing enforcing the P Card policies procedures accounting division they're they're the quote unquote expense auditors uh they're responsible for reviewing and approving the key P card expense reports created by the departments and uh processing the monthly credit card payment by the city.

Uh procurement division, uh uh they conduct periodic uh post-transaction reviews of all PCART activity to monitor overall program performance and identify any uh unauthorized or improper purchases, those are the three uh shared responsibility of that.

Interesting.

And just so you know, at the time of the audit uh testing, uh there were 11 active P card distributed across 33 city department divisions.

Um over all the city.

Over all the city, okay.

That doesn't really seem like a lot.

So then I see 11 11 active.

So then those 11 cards are responsible for the 6,507 transactions, and that would be what roughly 60 transactions per card.

Roughly.

So on average, two and a half transactions per card per month.

Is there a breakdown on those six thousand five hundred and seven transactions as to what were what were those what were the what did the transactions procure?

Um, meals, entertainment, conference registration, travel.

Um are they categorized anywhere?

I am sure they're probably categorized in the work papers.

Um, but um uh you know, as far as you're looking to see if we have any.

Um yes, there's some in the work papers probably that have that, the breakdown of the categories, and um it has the amounts in it or not, but they have the breakdown of category.

Yeah, okay, we're a little bit behind schedule on our agenda, however, uh there the report of the public service grant subcommittee, uh the presenter, the chair, Mr.

Lures is not here.

So we will move on to our next item, which is public comment.

Mr.

Nooney, I'm gonna remind you once again that you are authorized to speak on any matter that's on the agenda.

So you have a copy of the agenda.

So you are free to speak on reports 903 904, anything pertaining to the public service grant process.

If not, those comments would be out of order pursuant to the bylaws of the commission that are presently in existence.

Are you able to do that?

Yeah, with my could you return the podium to where it was, please?

I want to make sure a lot of uh not only just hear me, but uh see me as well.

Okay, all right.

Um, yeah, my name's John Nooney.

Uh Jacksville City Council resolution 2023 0819.

I'm in city council district for CPAC 3 School Board District 3.

And uh, yeah, you want you want to talk about you know cards and all that other stuff.

You know, uh let me just start by saying that, you know, I just was at the Northeast Florida Regional Council this morning.

That is not on the agenda.

I gave you some.

If you love that gavel, I well, all right.

All right, okay.

Well, well Mr.

Nooney, it's my obligation as chair to make sure that was well for the commission.

Okay, you know, you're talking about the abuse of cards.

All right, you know, we just uh passed 2026 000 four, which is a park trust.

Yeah, it's a trust fund.

Okay.

Yeah, so you can hand out money.

That's not on that is not on our agenda.

Well, you're talking about, you know, with you know, with these cards.

I mean, this goes right to the point of abuse, you know, that you want to have you know some control over.

So, uh, in fact, I even mentioned that at the Northeast Florida Regional Council with seven counties.

You discussed the P cards?

Well, you know what?

Did you?

Is that what you're saying?

You brought this matter up at the Northeast?

Well, the actual P cards would you're so would you be so kind?

No, I I am talking to the I'm talking to you know, with excuse me.

Look at the last time you, you know, you you know you had Wendy Con in here with the CIP, you know, capital improvement projects.

That was the last meeting.

That's not on this agenda.

Well, well, here again.

Let me you know what?

Let me I'm gonna ask you a question, and all you have to do is answer it.

Can you do that?

I'm gonna ask you a question.

You just simply give me an answer.

Are you able to speak to any item that's on this agenda today?

Yeah, are you kidding me?

You're you're got some cards out of our pocket.

You go everyone has to launch off.

Pardon me, you launch off into tangents that are unrelated to the matters of this commission.

This the matters that are on the agenda.

You just cannot speak on them.

You just said two million bucks.

It's like it's like like this spending is nothing.

It's real money.

I agree with you.

You know, would you like to talk about I would let you?

I would be welcome to hear your comments.

Well, I'm trying to continue.

Man, of all the places I get, this has to be the toughest one.

Well, we have we have a specific purpose, and I'll explain I'll address your concern.

This commission has a specific purpose under the city ordinance.

Mr.

Nooney, it's my turn.

What?

This commission has a specific obligation.

It is authorized to advise city government on financial matters to review city spending, to review spending by agencies and independent authorities.

That's the purpose of this committee, this commission.

It is not a forum for to come in and make random comments about some aspect in the community.

That's not the purpose of this commission.

If that's what you would like to do, my advice to you is to address those comments to the city council.

They have no limitation.

They we are directed by city ordinance to do specific work.

We have adopted the Florida statutes guidelines on public comments, and all I'm asking you to do is to use your three minutes, and I'm gonna give you plenty of time.

All I'm asking you to do is to use your three minutes and speak to some matter that's on the agenda.

Can you do that?

I've been trying to, and what this city council has created, is the potential for more abuse of a system that you are trying to control and get a handle on as it exists today.

And I shared at the Northeast Florida Regional Council almost exactly what you are talking about, and instead of just with Duval County, how it can be impacted with the other seven on a regional county.

Come here, do one more minute, please continue.

Well, so the way it's structured now, 2026, 000 4.

Kenamarrow, it's a Parks Trust Fund.

And there's also one for the military with the veterans.

There may be another one.

I shared with them 2009, 442, which is the artificial reef trust fund.

That had a specific purpose.

You don't have those loopholes that you do with these cards and everything else.

So, anyway, uh so anyway, 30 seconds.

30 seconds.

Well, I just want to make sure, and you know, the tourist development council.

I was at this thing.

This is April, and right here, TDC is statewide.

What gaps do you identify in Jacksonville's current tourism economy?

And you know what?

Here's here's this map.

2025, the Emerald Trail.

You guys see this?

There's only three of you, four of you here.

You open it up.

And you know what?

The kayak launches in here.

All right.

Now, now thank you.

Okay, time is up.

Well, you know what?

That's where that's where all the cards are.

Thank you.

They're right there.

All right, thank you.

All right.

I'll deliver my comments.

I don't have any formal written comments, but I will address the matter of public comments.

If you will review the ordinance that created this commission, we have a specific charge to advise city government on the finances of the city government of the city of Jacksonville, the consolidated city of Jacksonville, the independent authorities, and the constitutional officers.

The only thing we are not directly authorized to do in that ordinance is to review the school system.

We have full authority to review everything else.

In order for us to do the job that we have been charged by that Sydney ordinance, we have adopted bylaws, and in order to keep the focus on the matters at hand, we adopted an amendment to the bylaws that addresses public comment.

So that's the purpose, that was the purpose of that amendment, and uh that is why I will continue to monitor the public comments to make sure the comments are in order and not out of order.

So we have some previous business, Mr.

Barr.

You we drafted an amendment to the bylaws last month.

We cannot take action on it, but uh do we have a copy of that in writing?

The gist of which is to amend Article 9 to give public comment two minutes to speak, depending on the number of people at the meeting and with the permission to speak on any matter.

Welcome comment, Mr.

Barr.

You authored the amendment.

Well, we can't do anything about it because we don't have a court.

Let's discuss it.

I still stand to it.

Uh I still feel like the public should be able to make a comment.

And let me just let me just get it right on out there.

I would rather hear two minutes of somebody talk than five minutes of arguing with them about not talking.

And let them talk, say what they got to say.

Even though it doesn't have to do directly with this, generally speaking, most of the stuff I spoke about has to do with the city and some type of funding or something, generally speaking, but again, all the different committees that I've been in, they all allow public talking.

You can talk about your grandma's cornbread if you want to, it doesn't matter.

They get to talk, and I think we should do it.

Last meeting it took 11 minutes to argue that you can't talk.

When in two minutes, we could be done with.

Yep.

Uh, uh that's where I stand, and I still stand to that.

I know we can't vote on it today.

Uh and and Mr.

Chairman, I see your point, uh, and I highly respect it, but I think to keep them, and another thing, to keep this commission from having the bad reputation that they won't let people talk of that commission, we don't want that either.

Uh again, there's not a hundred people show up.

There's usually one, maybe two once in a while.

Uh the other young man who was here, I guess he's gone, he's never spoken, but I expect at some point in time he's gonna speak.

He comes to all the meetings, at least partially of the meetings.

Uh, but I I still stand that I think we should allow the public to speak now.

If they want to waste it on uh introducing who they are, two minutes.

But at two minutes, by God, they gotta shut up and sit down.

We're not gonna tolerate over two minutes.

But I think we need to go with that.

That's my opinion, but we can't do anything, and now if it gets voted down when we do have a quorum, then I won't bring it up again.

But I think to expedite, uh I mean, here we've just wasted five more minutes me talking about this.

So we so we're about eight to ten minutes into a two minute conversation right now.

Uh, but that's where I stand, Mr.

Chairman.

Uh again, no disrespect to you.

I just think that's where we ought to be.

Mr.

Bass.

I agree fully with um vice chair.

Barr.

Ms.

Roundsville, you have a comment?

I don't see a problem with the lines and minus two minutes, as long as it's related to city government, excuse me.

I don't have a problem with the two minutes, two minutes of the year, time.

Sometimes it's just people.

Thank you.

Sorry.

All right.

Calling next month.

Can we have the text in a printed format uh as a red line to the bylaws?

And you don't have to put out the entire bylaws, but just Article 9 and show it as a red line as to what would be uh I don't think we deleted any text.

I think it's just an addition.

Okay, new business.

All right, under new business, it was brought to my attention after I asked the question that we have members of this commission that are uh non-compliant with the requirements of city ordinance, chapter 50, some 5104, I think it is, that uh this is in our rules, but it's simply a re uh statement of the ordinance code.

That members of commissions, I believe the language in the ordinance is members of commissions and boards, are not allowed to have more than two of the last three meetings for an unexcused absence.

We have two members that as of today, I believe now have four unexcused absences.

One of the members' term expired in June of 2025.

Which member is that?

Uh, this would be Ms.

Pryor.

Not that I'm a paragon of virtue because I'm not, but when my term expired, my first I was appointed to complete about a year or so of a term, and then I was reappointed uh or I guess nominated by the Southeast CPAC for another three-year term.

Is that what we have?

Three-year terms.

We can serve up to two consecutive full three-year terms.

So uh my term expired.

Uh yeah, I was I was I started in 2021.

I'm sorry, 2020 to a term that expired in June 30th of 2021.

I notified the CPAC in February or March of 2021 that my term was expiring and that I would be interested in continuing to serve.

So the Southeast CPAC then nominated me for a full three-year term to run from July 1st, 2021 until June 30th, 2024.

I was then uh re-nominated, and I think I was reconfirmed by the city council if I remember correctly.

Uh and so my current term expires June 30th of 2027, after which time I'm no longer eligible to be a member of this commission.

So I think it's just common courtesy that uh if if our terms are expiring that we give notice to the body or individual, meaning either the mayor or the city council president of that expiration, and um to for them to take action.

So in the case of Ms.

Pryor, that was not done.

Um the language is that you continue to serve until your uh replacement has been named and confirmed, all right.

There's no way for that CPAC to name a replacement and nominate it, that nominate that individual before the city council unless they're informed.

Excuse me.

So I think that's the proper procedure.

And um, you know, if if we don't run uh the commission the way it's intended to be run in every respect, then what's the point of the commission?

Do we just become someplace that we can pop something on our resume, and you know, we get invited to all the city council president installations and we get to go to a party once a year.

That's not that is we do you should have gotten an invitation from the I wasn't on it yet, was I?

What is happening?

So the invitations have not gone out yet.

Well, you got you may have gotten to save the date.

I did.

Okay.

Yvonne Mitchell, yes, administrative services.

All active boarding commissions members will get an invitation to the um the installation where the it's in June.

Okay.

I think it's June 25th.

So if I could go ahead, but in.

Um I believe we need some people on here that care.

That give a crap if we do our job or not.

Um not saying anybody's not or whatever, you know, everybody has life circumstances that happen where they can't make it.

So I'm not not outing one person or two people or three.

Um, but I would love for us to go through the list, get everybody's expiration dates and know when their terms up, um, and then you have it right there.

Oh my okay.

She's ready.

She's ready to get rid of people.

That's what so for instance, my mine ends uh because I'm I took over Mr.

What's his name?

Daniel Henry.

Daniel Henry.

And so I have to get reconfirmed, but I've already worked on that, so that'll be your term expired.

Uh July.

Right?

Is it September?

Okay.

Of 26.

Yes.

Yeah.

Well, I'm planning on okay.

So you have a set yeah, have things in motion already, so that's great.

So you would have to uh submit information to uh incoming council president Howland for him to initiate that reappointment.

Yes, okay.

Um and so with that being said, if we could just get a copy of the dates or whatever, and then I would have have a meet have a uh meeting when we have a quorum, make it you know, to remove or whatever we gotta do, you know.

Um we want we want to be able to have it, we'll get everybody here.

Um for instance, I don't know Mr.

Chris McHugh.

I don't even know who that is.

So, yeah, and so just he's the tall guy with kind of sandy hair just had a baby, yes.

Yeah, so he's sent an excuse.

Well, I also got an uh email from Mr.

Loors whilst this meeting was happening.

Okay, Mr.

Chair, may I ask you?

Are you so are you proposing that somebody contact the I know it's not called inner city CPAC, it's called uh urban urban core urban core CPAC?

Uh are you proposing someone to contact?

I know you're on the CPAC.

Uh, I'm Southeast CPAC.

Um I'm chairman of the North CPAC, but are you proposing that we somebody Urban Corps and say hey uh it's time for y'all to elect somebody else because we can basically Miss Pryor, I think basically as she was going out, she nominated herself at that time because that's what she said anyway.

But nevertheless, and they may nominate her back in.

I I guess that's allowed.

Is I understand?

What is your pro what is your position?

This is how I uh interpret the ordinance the vacancies exist the way the ordinance is written, it's not automatically enacting, it requires commission action to declare the vacancy.

So we have to take action to declare the vacancy, which would require a resolution, which will require a motion to put this on the floor of the commission at a full commission meeting to declare the positions as vacant.

Uh once that is done, then they have every right to reapply for appointment.

Now I can tell you this much that when they have to go before the rules committee, even when I went before the rules committee when I was reappointed, they ask you a question, what is your percentage of attendance?

And the rules committee is not inclined to reappoint you if your attendance is under 75 or 70 percent.

And I think it gets to uh Blake, I can't get us to your point.

Um if you don't want to be on the commission, just resign.

If if you're gonna be out of town for three or four months, just send in an email, say I need to have a excused absence for the following months.

If you're not gonna make a meeting, send an email like Mr.

Lewis did.

We can do all that from our cell phones.

Uh I've I've learned how to do that now.

So um it's not impossible, it's not a burden.

I I think you know how do we draft that resolution?

What do we need to do?

It doesn't even need to be written, does it?

Or do you want you can't do anything today.

Yeah, right.

So I if at the next meeting and you have a quorum and the body decides that you want to to vacate those two positions, my recommendation is that you would send a letter from the commission to both of those CPACs, informing them of SOC.

I don't I don't think it has to be a written resolution.

I mean it can be a verbal declaration, which will be reflected in the minutes of the commission meeting, and that is in essence a record of the action of the commission.

Is that not correct?

Correct.

So Mr.

Chair, what are you are you recommending that the next meeting if we have a quorum next meeting that we make a motion to drop these two?

Is that to declare to declare the their to declare their positions vacant?

That's the language that we will have to adopt.

If we do that, should that be the very first thing that we do?

What if they're here?

Uh they can sit in the audience.

They're their position is vacant.

Well, until we drop them, they're not vacant.

No, but they is that right?

No.

I don't think we can declare them vacant if you don't have a quorum.

Yeah.

Right.

So if you have a if we have a quorum and they both show up, they're welcome to sit in the audience, but they they are not, they are no longer members of the commission.

They have failed to meet the requirements to continue on to serve on the commission.

Then why do we need to have a vote to vacate?

Because that's the way the ordinance reads.

I didn't write it.

But my point is if we're going to vacate them, and they're already vacated.

My point is, aren't they still until they get vacated, aren't they still commissioners?

Or not?

If they show up.

It would be an interesting, it would be probably need an interpretation by the OGC, but it would be as I and I read this thing twice, even three times.

And the way the ordinance reads is the board or body must declare the seat vacant.

It is not self-actualizing.

And at that point they're they're gone, right?

Yeah, that no, we simply declare the seat vacant.

That can start the process for filling the seat.

As I read, as I read the ordinance, if you do not meet the attendance requirements, you are removed from that board or body.

In order for the vacancy to be filled, the board or body must declare the seat vacant, and that starts the process for filling the vacancy.

Should there be some type of notification to these two people?

In advance, so when they arrive, yes or no at the next meeting that they are aware that they basically are being say it.

We we get a we get a we get a notice every month that this commission is going to meet.

Yes.

We receive an email notice.

We're all adults.

We accepted the appointment.

We went through the council confirmation process.

We don't have time to babysit people.

If they are not going to be responsible members of a board or commission, then resign.

If you're not going to attend, well then at some point when you're you're you trigger the vacancy provision of chapter 50.104 of the ordinance code, then that's the process.

Okay.

If we have nine members, how many?

Because if so then we only will need five members.

Exclusive of those two next meeting.

If what you're saying is they're automatically as of right now, they are no longer commissioners.

That's is what you're saying.

That's how I'm doing to get a ruling from OGC on this.

I hate to burden them.

They've got plenty of stuff to do than to worry about people who don't have the you know uh common decency to attend a meeting.

Mr.

Mr.

Chairman, I I agree with you.

There's no excuse for not picking up the phone, picking up a text, uh whatever.

However, if it's something that can get us in trouble by kicking two people off the thing because we're another GC, we're I thought that we're offered read the ordinance.

We're authorized by the ordinance to declare the seat vacant.

Once once they miss the attendance requirement, they are as I interpret the ordinance, they're off the commission or board.

In this case, they would be off of this commission.

So you're saying right now they're off.

Yes, that's how I read the ordinance.

I'm not an attorney, but what it says is if an appointed member of a board or commission fails to attend two of three successive meetings of the board or commission without cause and without prior approval of the chair, the board or commission shall declare the members' office vacant and the vacancy shall be filled as provided herein.

Okay.

Then the way I read that, they would be allowed to sit as members of the commission, but our action to declare the seat vacant would then remove them from the commission.

Correct.

That would be the correct process.

Can we get a so they would sit as commissioners and they can sit as commissioners at the next meeting?

And they can vote.

Okay, they can vote yes or no.

Yeah.

They can vote to continue themselves.

Okay.

I mean, I'd I wouldn't vote to continue them.

I'll go back to what uh originally said.

I I would still think instead of making someone sit through an entire meeting here for like two hours to put it at the very top line.

Let's get it over with.

That way, if we vote them down.

They're removed.

They can walk out there with Mr.

Looney or they can leave.

But I don't I don't think we should sit here the whole time.

I think what we will do.

But I don't run the agenda.

That's just my recommendation.

But I and I think that's I think that's in order.

So I would recommend that next month on the item one, call to order, determination of quorum, absences, and then declaration of vacancies.

Got it.

That'll be the first thing on the agenda.

Does that work?

Yes, and and and I'm assuming the quorum is exclusive of those two.

Or is it including those two?

They're technically as I read the ordinance, they're not off of the commission.

Okay, so then we'll need seven people here to do this?

Six.

Six.

Six, okay.

We need 5.5.

What is my expiration date, please?

I think it's coming up.

That doesn't sound good expiration.

Well, we all have an expiration date.

I have you in your second term, and that it's it may have expired already, but I will have to double check that.

But again, that doesn't mean that you're off.

That means you you can continue to serve until your replacement is named and confirmed.

I just need to know that I can get a replacement.

Okay.

So you're and your CPAC, so you need to ask your CPAC to appoint to nominate.

I do.

I just want to know if it's time to do that.

When is her term expire?

It should be expired.

I think it's expired already.

That's what I'm thinking, yeah.

Do we know with the new guy coming on?

Is he replacing somebody or is he filling a slot?

He's uh replacing Mr.

Zabuni.

Uh Jeff Youngblood was appointed by Jeff.

We just filed it this week.

So yeah.

We have we're gonna get some action.

Okay.

I think it's expired, but I I will just triple check on that.

Seems like I've been here.

Yeah, so if if you want at the next CPAC meeting, let them notes, they should start.

And do you show me as June 30, 2027?

Yes.

Okay.

I have no idea what mine is.

I think that you are up for reappointment as well.

I think yours is technically over, so I can revisit that.

This is great.

Do you want to wait and let Nick appoint you?

Yeah.

I'm sorry, probably.

Correct.

So we can correct.

Thank you.

Yeah, we have 24 more minutes.

Thank you.

So any other comments on the item number nine, declaration of commission vacancies.

It's been a pleasure in case I'm not hearing that.

Well now it's it's up to you whether or not you want to attend next month.

I mean, it's gonna take them when does your CPAC meet?

Next Thursday.

Alright, so then assuming, do you know of anybody on the CPAC that would be interested in being your successor?

Okay.

I really have someone else's shoulders, I mean, we have term limits.

Yeah, it's very respectful.

I think at least two terms.

Probably two and a half.

So I will find some okay.

Hopefully you're back next month.

Then that means because you can't you can't you can't stop coming until your replacement's been confirmed.

So at this rate, we're probably if your CPAC takes action next week, it could then be put into the hopper uh yeah, late May, which would take until probably through June, even potentially not even until mid-July, because the council will not meet the first the second Tuesday of July.

That's the council break, correct?

There's a two-week break where they do not meet.

Okay, no.

I didn't I didn't realize I think you're a great ally on this.

So I hope the other lady doesn't accept it or a mail.

And so then we'll have that.

We'll have to pick a new secretary too, because she's a good secretary.

Any other comments on that item under on the agenda?

Right.

If not, we'll move on to item 10.

Commissioner comments.

And I went out of order, Mr.

Barr.

I tried to go alphabetically, but so Mr.

Barr, you're up next.

Then Mr.

Bass.

And then Ms.

Roundsville, and then I will wrap it up.

Well, I appreciate all you folks who did con.

I don't have a lot to say.

I've spoken more today than uh normally speak.

I'm usually the silent one, but uh I have nothing more, Mr.

Chairman.

Later.

Hello, Council Auditor Carter, Mr.

Carter.

Um I would like for June for Jack's port representative to be here for or not June, July, because we want the finance person here in June, but for July's meeting or August.

There will be no July meeting.

Oh no, there's a August.

We're asking the uh director of the finance department to come in June.

Okay.

And then we will not meet in July.

We will then reconvene in August.

Right.

Right.

Okay.

So yes, August.

I would love to have a Jaxport representative here so I can ask all the questions that I have.

JAX Port or Jack's Port.

Jacks Aviation.

Jack's port.

Okay.

Oh, yeah.

Well, we can next month, the next month we could do JAX Aviation.

Um we can narrow it down and what what are you interested in?

Well, I guess I really want to know about our cargo and what we're getting in, the cargo like the whether the container ships or the car haulers or the cruise lines and go into detail about that and then what we get as I mean, we're not, I don't think we get anything as a city from them.

Um as far as do we get any, we don't that's only through JEA that we get something from that's correct, okay.

I'd like to talk to them about that and the future of that and maybe that will change one day, what that would look like, all the little things, um, how they run, operate, you know, just basic QA between us and them.

Um, so thank you.

And I would like to invite the um director of the Port Authority.

Uh and the reason I'm asking for that specifically is that if the CEO of the authority cannot answer comprehensive questions, then I have concerns about them being qualified to lead an independent authority.

If if you have concerns, when and again, I I harp back on my experience in the in the uh private sector.

I was employed by a publicly traded company, but it was it was private, it's privately held by the public.

It's a private enterprise, it was not public enterprise, it was for profit.

And at this annual stockholders meeting, it was presided over by I chair our chairman of the board, who was also our chief executive officer.

And he ran the meeting, and he was there to answer questions.

Now, there were, you know the the next tier of senior management was there.

And they would typically give a report.

So if uh I don't know how many divisions are in the port authority.

Through the chair, uh you've got mainly just operations, you've got marketing, you've got um chairman chairman uh the CEO is Eric Green.

Yeah.

And um uh Joey Grivey is a CFO.

Oh, is that where he went?

Okay.

I would think Mr.

Green is the appropriate person.

It's not I don't think we need the board chair of the port authority, because they're not gonna know anything.

I mean, I'm not and I don't mean that in derogatory sense, it's just but they are so high level.

It's the you've got operations which encompasses all the containers, and you've got cruise lines, um, things like that.

Um, yeah, yeah.

Uh, and you know, they what comes in is containers, auto, dry bulk, break bulk, liquid bulk, all that comes in uh through the port.

So, yeah, I mean this is I mean, our port is our future, and so it was our it's our past and our future.

It's that's what's yeah, it's what built the city, and um, you know, there's a new image there's a new uh new generation on the rise here in Jacksonville, and we would like to know how we can expand that port and get those bigger ships in here, and uh, you know, and do all the things.

I'd love to ask him a lot of questions and pick his brain outside of this meeting, so um, but yeah, if we can get that done, that'd be great.

Um, yeah, and see if we can get our also from the aviation authority if we can get our seventy something of that 76 million.

So Mr.

Van Low will be coming in August.

Okay.

Um the um well Colleen will reach out to the port.

Uh you want to in June?

Yep.

So July.

July.

So July.

Yeah, we're out.

Not July, but August, yeah.

Somebody from JAA here, June, is the finance director.

August is uh the port authority.

September would be the A Aviation.

This is gonna be fun.

Is Jeff gonna be here?

You should be, he should be confirmed on it.

Yes.

Oh, yeah, he'll he'll be confirmed in the beginning of June.

Good, good, good.

Oh, Miss Colling, did we figure anything out about the logos?

OGC.

I attended to them, and I heard about it.

I will circle back on.

Okay.

Thank you.

I sent them you know I forwarded that email to you.

Did you like it?

Yeah, that's pretty neat.

Chat GBT can do some crazy things.

Quick kind of.

I'm pleased that the direction that your commission is going.

I think we're making progress and looking into some wonderful things that need to be checked within the city government and the finance department and just continue what we're doing.

Well, is not my intent to be divisive, but I have very strong feelings on how this commission should run, and I put those out there earlier in the process, uh, outlined uh a set of goals.

We are making almost no progress on the goals other than adopting a new set of bylaws.

Uh and it the fact that the information is not readily accepted, it's not readily available is of concern to me.

And maybe part of it is we're not asking for the right information, maybe we're not asking the right questions.

So and again, my ultimate goal would be able to from the appropriation from the original appropriation, the original budget bill that we can track through the year, and I would like to see it done on a monthly basis with a variance report.

And I know the sheriff's Office does it because I have seen copies of it, and maybe that's a question we can direct to uh uh Ms.

Brochet, if if she's an individual that comes and speaks uh and try to obtain that information uh so we can begin to look uh intelligent about what we're doing, and I'm I don't think we've been very successful on that front up to this point.

Uh so any closing comments by anybody?

Okay, we will meet next month on June the 4th.

Is that correct?

Thursday, June 4th.

That sounds right, yes.

Yes.

Okay, and I think you sent out an email this week with the meeting dates for the balance of the year.

Okay.

With that, we are adjourned.