Good evening, ladies and gentlemen.

I will call to order the Lafayette City Council meeting for November third, twenty twenty-five, and we will begin with the Pledge of Allegiance.

Councilor Barnes.

Good evening.

Councillor Friedman.

Hello.

Councillor Gallego.

Good evening.

Counselor Sampson.

Good evening.

And Councillor Topia Vega.

Here.

Mayor we have a chorus.

Thank you so much.

And because uh Councillor Sampson is participating online, we'll be conducting roll call vote for this evening.

All right.

If you wish to speak during this time, uh, please fill out one of these white speaker forms that you can access through the glass doors at the back, and then pass it over to our city clerk to get you on the list.

Please state your name and address before you do so, and you may also call in as well.

Tonight, I would like to uh speak to Debbie Wilmot.

I've known Debbie since I first moved here in 2011.

14 years ago.

To me, it seems like ages ago.

She's been a very approachable and professional at all my dealings with her.

Debbie's always been very helpful in providing me direction to any questions I may have had.

She's extremely responsive in her follow-up.

Debbie has been objective, rational, unbiased, and listens without judging.

She's non-judgmental.

And with me, that's a tough job.

She is a true professional.

That's been a great asset for the city.

She will be missed.

I want to thank her for 19 and a half years of service to the city, the residents of Lafayette.

It's been a pleasure working with her all these years.

So I'm going to miss her, and so many of us will too.

And then I have another little item I wanted to bring up.

At the previous council meeting.

I got the meeting very late.

I missed the public input opportunity.

But if I was here, I would have voiced my surprise at the ballot issue to see Capitol Project being on this agenda item.

My opinion, the council should maintain a neutral position in matters of this financial magnitude.

It gives the appearance of undue influence and swaying voters for the ballot measure.

Even if it is allowed by the fair campaign practices act, it just doesn't look or feel good.

And I see councilman Samson on the video and Councilman Freeland here.

And I just want to compliment you on taking the opposing vote to the resolution.

To me, it took a lot of courage to do that.

So just want to thank you.

My humble opinion, we'll know what the voters think in a couple days.

Thank you very much.

Of course.

Thank you so much.

So if you wouldn't mind just passing me those forms, I can get you called up.

Oh, and give him a second.

Okay, well, I think he's leaving.

Um, um Stephanie, if you're ready.

Yeah, sure.

I'll take you up.

Okay.

Uh next up we have Stephanie Walton.

Hi, I'm Stephanie Walton, uh, resident of Lafayette.

Um thank you.

Um wasn't planning on speaking today, and then on the way here.

Um there are a couple of things I just wanted to quickly comment on.

Um, first of all, um, Debbie, thank you so much for your service.

Um, I always appreciated um collaborating with you and stopping by your office just to say hi for the eight years that I was on council.

I always appreciated your smile, your friendly attitude, and your willingness to help us out and and um get the message out.

Um, while I served on council, um I served with people who were very invested in community outreach, transparency, and community engagement, and I think that you helped bring that along a lot.

It's not an easy task to do.

Um, transparency and engagement requires um commitment from council, commitment from the city staff, and also commitment from the residents of the community that they're serving.

And it's not an easy thing to bring together, and um, but I think that I saw improvements in a lot of areas over the years that I served.

So thank you very much for your service.

Um I also wanted to encourage um council to reopen the applications for a planning commission.

I understand there are um positions open and not a lot of applications, and um, based on what you've received, I'd like to encourage that you take a look at opening that up, and uh, because that's a very important group, and definitely interested in making sure that that is uh full board.

Um, I also wanted to comment.

Um I actually disagree with uh with Mr.

Spaulding about the resolution.

Um, when you have a ballot initiative um for very important reasons, the city council um and staff in their in their roles cannot um campaign for that ballot initiative, but after a lot of thoughtful deliberation and conversation, it's obvious where you all stand based on the vote that you made to refer that ballot to the initiative to the um or refer that initiative to the ballot, and so I think that it's okay because it is allowed for you to have that resolution um you know be considered, and so I think it's a better look if there is consensus for something like that.

So I would have rather have seen that um resolution had a unanimous vote.

Um it kind of it's the the lasting headline or as people are considering their vote, that is a confusing thing.

Um you understand the ins and outs and all the differences, but the difference between a referral to the ballot and a resolution that's really kind of you know, way into the details of the work of a council, and so the headline.

I'm not sure that it has a positive headline for what you're intending to really support capital projects that this you know, three of several capital projects that the city needs in order to continue the superior and excellent service that um that the city provides its residents.

So I just wanted to share my thought on that as well.

Um, thank you all for your service.

Those of you who are leaving the council, thank you very much.

Um, those of you who have put your name on the ballot, thank you for stepping up and being interested in serving the city of Lafayette.

If you happen to not be elected, I definitely encourage all of you to consider staying involved somehow in the civic politic or civic um service of at in the community.

There are a lot of ways to participate and get involved.

I'd be happy to talk to anybody who's interested in any of those kinds of positions on a city border commission or otherwise.

Um trust in the city council is a very fragile thing.

Um, and it takes um it takes a lot of trust and integrity to serve.

So thank you all very much for your service.

Of course, thank you for your service as well.

Appreciate it.

Okay, um, next up we have Greg Holston.

Hi it's pretty exciting, but yeah, of course.

Um worries if you wouldn't mind just stating your name and address, and then you can get started.

Yeah, uh Greg Holston 550 South R Avenue or Bobia, Colorado, um I experienced something that we're unlimited, and it's it's older county housing earlier.

That's pretty nice, and I'm grateful and off the grateful for all the hard work you guys do in the part, and a nice feature here, and uh Friday evening.

My girlfriend, we were watching the world series, and uh someone I guess it's called door busting the group of Mario wrote this on TikTok, and it's young people who have their French videotape of Russian door, and hit it real hard, and we're it's uh pretty much for seniors and disabled folks, and um and uh this person that does this.

And we're it's uh pretty much for seniors and disabled folks, and um and uh this person that does this, I seen him, and he's a young man, and my girlfriend told me, my girlfriend brought her in that she said there's a thing on TikTok where they videotape it and then put it on TikTok, and it's it's hard for an older person, and we're pretty much older folks, but I've had this young individual throw a rock at my door, and I hear the noise and get out, but Saturday night was like we were terrified in my apartment in our apartment, and um we called the police, Officer Martinez, but I just found that we are in unusual times, but I was feeling kind of we were scared, you know, we're in our 70s, and I called the police, Officer Martinez, and she said that well, did you see his face?

I said, Well, I know who this guy is, it's happened six times, and he runs off, he throws rocks.

I've seen him throwing rocks at my neighbors, and I've talked to the police and said this guy's a call for help, but then we found out this is a thing on TikTok, and I don't know what you guys can do.

The police seem to need me to get it on him on the phone, but it happens like this, you know.

I don't have time to do it to say, oh, you know, and this is new stuff for me, cell phones, or have a witness.

So my girlfriend witnessed it, and officer Heifner, he caught the kid one time, and he was.

I I don't know, he just said I cannot charge him because he's too young.

Said it might have said it differently, but it's uh it happens a lot, and uh I have a therapist I told I get to talk to and tell them about it, but the police seem to be I need to go to court and I need to prove this, and I'm I can't take it to court until I prove it.

You know, you gotta, and I and I'm I said I'm doing the best I can.

So Officer Havener caught the guy, went to the parents, said, Hey, I don't know what he really said, and I said, Well, that's good enough.

I think maybe they'll talk to him, you know, but it didn't get through to him.

I don't know where to come.

I was just it was so startling.

I never grew up like this.

You know, there were pranks during Halloween, but this wasn't Halloween day after, but he caught the kid, and then I say, Well, Officer Haifer, I'll call another officer.

I said, Can you correlate with Officer Haitner?

Because he knows where this kid lives six times, rocks, door busting, it's a thing on TikTok.

I don't know if any of you have heard this, but I'm an elder I'm a good citizen, and I'm grateful to be here.

But if there's anything you can do, I sure would appreciate it.

You know, and I'm I know you're busy and everything, but uh he's scaring us, terrorizing us, and when I heard it was a TikTok thing, if you guys didn't know about this stuff, your children, ask your children about it or Google it or whatever, but it's a thing.

Yes.

Well, well, Mr.

Halston, we appreciate you letting us know.

Um, you are at your your five minutes, so if you have any last comments that you want to wrap up with, please do so now, and then you know I'm sure someone from city staff or a city counselor will follow up with you.

So I'm still under five.

You know, you've already reached your time limit.

Yeah, yeah.

God bless everyone that's here, and I hope that our children, it's the parents that are it's not the kids, they're just the parents are the problem.

Yes, God bless you all.

Of course, thank you so much.

Appreciate it.

Okay, all right.

Um, so I'm not seeing any more uh speaker forms in front of me.

Are there any more members um of the public in person that wish to speak at this time?

All right.

Um double check online.

Um I do see one um phone call.

Um and if you do not wish to speak during this time caller, uh please just let us know and we can move on to the agenda.

But I want to make give you the opportunity.

So on phone number ending in 757.

Um talking is now permitted, so if you do wish to speak during this time, you may.

Hello.

Hello.

Yes, we can hear you.

My name is Christopher.

I live on Two Street.

Uh I want to give support to the man.

Last meeting who spoke up about the airplanes being too noisy, they're very noisy.

Uh I also want to give support to uh memorandum on not building anything else in this town for a while.

Like just not build.

I hear I've heard backup beeping far too long.

And I just would like to be uh for that guy that just talked though.

Oh, I'm sorry.

Uh I'll I'll I'll leave it at that.

That was anyway.

Have a great time.

But thank you for your call, Christopher.

All right.

Um I'm not seeing any more uh speakers in person.

I'm also not seeing any more calls, callers online.

Uh so with that, I will close public input.

And we will move forward with the consent agenda.

We have several items, including item A, October 28th, 2025, City Council meeting minutes.

Item B, second reading of ordinance number 22 series 2025, amending chapter 86, collective bargaining for firefighters, and chapter 87 collective bargaining for police officers to allow to collective bargaining agreements with terms of the last than three years.

Item C contact with Win Marion, uh, electric vehicle charging station and still installation and item D contract with uh Phil NAC uh baseline water treatment plant rehabilitation.

Are there any items that council would like to pull?

Okay, um, would someone like to make a motion, please?

I'm gonna move to approve the uh consent agenda.

Second motion and second any further discussion.

Okay, let's do a roll call vote, please.

Councilor Tapia Vega, yes, Mayor Pro Ten Wong, yes, Councilor Barnes, yes, Councilor Friedland, yes, Councilor Gallegos, yes, Mayor Monget, yes, and Councilor Sampson, yes.

That motion passes unanimously.

Okay, on to proclamations tonight.

We have one tonight.

This is item E.

This is recognizing the service of communications director Debbie Wilmot.

Uh Mayor Proto.

Whereas communications director Debbie Wilmot began her career with the City of Lafayette in April 2006 as a marketing and community liaison for the Bob L.

Burger Recreation Center, and whereas after years of supporting recreation center patrons, Debbie expanded the scope of her communications work to serve as the city's public information officer and ultimately communications director.

And whereas during her tenure as communications director, Debbie supported City Communications as a one-person department for nine years, and then was able to grow her team to include a communications manager and bilingual communications coordinator to improve reach and language access for all Lafayette residents.

And whereas Debbie championed the professionalization of the communications department and worked to promote engagement with all residents through a variety of tools and initiatives, such as leading the development of a new city logo, successfully securing over 1 million dollars in grant funding, building a monthly community newsletter, launching and developing the city's social media presence, and redesigning and maintaining the City of Lafayette website.

And whereas public information officer Debbie worked to provide clear and accurate information to residents during times of fear and uncertainty for our community, such as the Boulder County floods of 2013, a sinkhole in Old Town, a chemical spill at the Bob L.

Burger Recreation Center, the COVID epidemic, a cyber attack, and the Marshall Fire, and whereas Debbie supported communications and engagement efforts on important community conversations, including discussions about the great outdoors water park development, a comprehensive plan update, resident engagement surveys, a brand assessment, the capital bond exploration, and utility rate increases, and whereas Debbie has left a mark on the community and organization, encouraging us all to remember to inform, engage, and inspire in all that we do.

Now, therefore, the mayor and city council of the City of Lafayette, Colorado, do hereby commend and honor communications director, Debbie Wilmot, for her service to the City of Lafayette and wish her the very best and many productive beehives in the future.

So moved.

Second.

Okay, we have a motion and a second.

Um any comments or discussion on this proclamation.

I just want to thank Ebbie for all that you've done for this community, and it has been um so great to see your one-person team grow, and a lot of the communication apparatus that we have in the city is due to your leadership.

So thank you so much.

I appreciate um all the time and commitment that you've given to our community.

So thank you, Debbie.

Thank you, Mayor.

Other comments from counselors, counselor Barnes.

Go on, go ahead.

Oh, I was just gonna say thank you, Debbie, because uh the way our messages, the way that what we do gets communicated to the public is imperative.

And your professionalism in so many uh the important moments in our the time I've been on council has put me at ease many, many times.

Like, how in the world are we gonna explain this?

And then you manage to come up with the words and the way to make the message not only comprehensive, but clear, and um it makes our work or made our work so much easier.

So thank you so much for um being the team member that we really needed.

So thank you.

We'll miss you counselor Topia Vegan.

Yes, uh, I want to echo a lot of those, a lot of things that were already said.

Um, so for me, community engagement communications, it's so incredibly important.

Uh, it's not just about the work we do up here, but being able to communicate that effectively to our residents and to our community.

Uh, and you've done such an incredible job of doing this.

I'm gonna give a short story that will kind of uh tell you just how important your work was.

So back in the Marshall Flyer and the proclamation talked about your incredible work during the Marshall Flyer.

I actually, of course, I lived in the City of Lafayette, but I wasn't presently in the City of Lafayette when that took place.

I was sitting at Oklahoma and just watching the news, not knowing what was coming next, and had not been for your amazing work and your just really quick communication, I wouldn't have known what was happening next to the place that I live.

So just thank you for all your work, 19 and a half years.

That's amazing that you put so much work into the city.

Just thank you for everything you've done.

Yes, of course.

Thank you.

Um other comments from counselors?

Okay.

Oh, I have something to say.

Um to Director Wilmot, we um sincerely appreciate everything that you've done for the city.

Um, I've already spoken to you prior to this and to let you know my my true appreciation for everything that you've done.

Um, as you know, um, Director Wilmot was one of the very first people that I ever met here at the city of Lafayette.

Um, my cousin who's here in the back as well.

We uh in 2021, we uh or two not 21, 2017, uh, we walked uh into City Hall not knowing um how to run for office or any understanding of like how to apply to be a candidate for city council.

We were very green, um, and director Wilmont, Susan Barker, Susan Coster, um, were there to support us and to guide us and to help us understand the process but learn, and that's all about you know communications.

It's like letting the public know when they're unaware, um they're in a place of like sort of ignorance in a way, right?

That's when the the communications director comes in and lets people know very clearly and directly hey, here are the steps, here's how you can get involved in the community, here are things you need to know about.

Um, here are the steps you need to follow.

And so um you are one of the few directors that have been around for for quite some time.

And and I just want to say that I I sincerely appreciate your um ability to um navigate difficult situations as a city, uh, we're constantly running into like you know, conflict here and there, but at the end of the day, it's like it's the communications, it's being it's that directness.

It's that directness.

But beyond all that, to me, it's it's more um it's more genuine than that.

Um it's not just about you're good at your job.

It's that you're a good person, and that you're willing to sit there and guide someone young like me, ignorant to a lot of the process, especially at that age.

Um, but teaching, um sharing, and giving good advice and feedback on on how to approach situations, whether that's running for council, or whether that's you know, things popping up in the news, or the city council makes the decision how to respond, but it it beyond all that, it's more so about just being uh being there as a resource, as a friend, as someone uh to genuinely support and help others, and so I really appreciate all the effort and energy that you put into the city.

And before we do vote, um I'd be happy to invite you to come up if you'd like.

Um, I also have to uh I would also like to present you with this uh kind of a commemorative engraving of you to acknowledge all your hard work and service, and so after you speak, after we vote, we'd love to do a photo with you in this as well.

Well, thank you, Mayor and Council, um, and everyone that's put this together.

Um I first learned about the passion that the residents of Lafayette have when I started working at the Rec Center.

Um that knowledge of the constituencies expanded as I moved into the city.

Um, but people that live here love this town, and working here you can't help but love it too.

So I'm going to miss Lafayette.

It's definitely been my home away from home, and I'm definitely gonna miss that.

Um I'm also gonna miss the wonderful people that I work with.

These are a bunch of dedicated people that really care about the community, and they care about their job.

Um, and while I'm excited about the new project that I'm working on, um I'm I'm gonna miss them, and this was a hard decision.

Um as I look back, you know, you I announced my um departure, and I started getting lots of messages from people, visits from people, emails from residents, um, people that I work with, past co-workers, and um just I was blown away, just like the stories that you guys shared today.

Um blown away by the impact, you know, that I've been able to make on folks, um, the things that people have seen, and it's just been um humbling and very amazing to hear these stories, and um just very humbled by by all of this.

Um as I move on, um, you know, I I've sat here and watched hundreds of city council meetings, hundreds, and never in a million years did I ever think that I would be up here being recognized for just doing my job.

Um, but here I am, and I'm always behind the scenes, I'm always behind the camera, so this is not a real comfortable place for me to be.

Um, but I thank you for all that.

Um, and you know, they say um people will forget what you said, people will forget what you do, and I but they'll always remember how you make them feel.

So as I go back and take inventory of my accomplishments and the things that I've done, um, it's these stories that people are sharing with me and how I've shown up for them.

That is what I'm most proud of.

So um thank you.

Um, this has been an amazing place.

I will always have a soft spot in my heart for Lafayette, and I will continue to watch you and all the great things that you guys do.

So thank you.

Thank you for allowing me to be here and tell Lafayette's story.

Of course.

Yes, thank you, and thank you for telling that story.

Okay, so we do have a motion in the second on that proclamation.

Um we'll do a roll call vote.

Mayor Pro Tem Wong.

Yes, Councillor Barnes?

Yes, Councilor Friedland.

Yes, Councilor Gallegos?

Yes, Mayor Monguette?

Yes, Councilor Sampson, yes, and counselor Tapia Vega, yes.

That motion passes unanimously.

Right.

Well, we'd love to present you with this uh as well as take a photo with you, if that's right.

And then do you mind?

Thank you.

That's what I had.

So you're all that updated.

I have like the oldest I'm still available to operate.

So there are new ones.

I just don't have it.

Thank you, Debbie.

Okay, thanks, everybody.

All right.

All right.

Well, that does wrap up proclamations for this evening.

And so we will continue on with presentations for tonight, beginning with item F.

This is a recommended 2026 mental health and human services grant allocations.

We have assistant to our city manager Alex Nelson here to get us started.

Thank you, and good evening, Mayor and Council.

I'm very excited to be presenting to you all the 2026 Mental Health and Human Services Grant Program recommendations developed by the Mental Health and Human Services Grant Program Advisory Committee.

I'll begin by walking through the background of the grant program, touch a bit on the application review process, walk through the recommendations themselves, and then turn it over to council for any questions.

You'll notice there's no uh action required for me this evening.

This is just an informational presentation to show you the recommendations and then the recommendations, including any adjustments perhaps made tonight by council will be put on consent agenda at your next meeting through a resolution.

So by way of background and as a reminder, this grant program is supported by a point one percent sales and use tax that was approved by Lafayette voters in 2021.

And this is our third year of grant making.

Stipulates that eligible organizations for this funding are nonprofits that serve Lafayette residents, specifically with mental health and human services, which includes a direct services like mental health and medical care, as well as other human services such as rent assistance, utility assistance, food assistance, child care, and support for survivors of domestic violence.

And as a reminder, the city does participate in what we call the funders collaborative.

So this is a partnership with the city of Boulder, the city of Longmont and Boulder County to utilize a shared application so that organizations requesting funds can just submit one application to the multiple funding agencies for similar programs.

In terms of context for this application cycle, we had 46 eligible applications, which is almost exactly where we've been the last two years.

So starting to see some trends now that we're in the third year of the program, so that's kind of where we're sitting.

Um there's 700,000 available in the budget for 2026 through the Health and Human Services Fund for these grants, and we are looking at just about 1.3 million dollars in requests.

And so for some additional context, in our first year, we were just over $1 million of requests.

Last year we were at 1.6 million, and this year we're sitting square in the middle at about 1.3.

The application review process begins really when the application opens for organizations.

So that's at the end of June, and that's open through the end of August.

During that time, um staff from all the individual agencies are able to answer questions for the organizations and help um them navigate the the tool itself.

And then we do a quick eligibility screening, so that's looking at the applications that were submitted, ensuring that it complies with the requirements uh in the ballot tax link, tax ballot language, and then from there the eligible applications are uh dispersed to all the program the committee members for review.

So that happens about the first week of September.

And so during that process, the committee met about four times over six weeks to um go through all the applications and determine the recommendations for you all this evening.

In terms of some funding themes and highlights, uh there was an emphasis on continuing to support what are being considered as we again I mentioned trends, and we're seeing the year now that we're in three years of data, um, what are being considered some of the key services supported through this program, such as services provided through Clinica, Family Health and Wellness, Sister Carmen's Community Center, and their family resource center, um, community food share and spam.

This there's also uh an opportunity in the the committee this year looked at supporting some organizations that were funded in the first year, but not in the second year, and so you'll see that um those for example through the Immigrant Legal Center and the St.

Benedict Health and Healing Ministry.

And some of the key priorities that the committee looked at this year were really um, of course, emphasizing organizations and programs specifically that served Lafayette residents and had a high proportion of Lafayette residents being served as part of their services.

They were prioritizing organizations and programs that operated using sustainable service models and really not using this grant program as a to kind of fund their annual operations solely but as an opportunity to expand services to Lafayette residents.

They prioritized organizations that are working with community partners to deliver these services more directly and work kind of holistically and hand in hand with other agencies that are providing separate but related services.

For those services that have kind of a tailored audience or trying to reach specific population, they looked at those outreach plans and making sure that the services are informed by Lived Experience as well as that the organizations have plans to reach those populations and making sure that the services can reach the intended populations.

And then finally, as you'll see in a moment, the committee really does focus on providing a holistic service model and making sure that wherever possible the duplication of services is minimized.

So here I have a chart that shows kind of the funding by program service area, and these are the service areas called out in the ballot language.

And so beginning kind of top right and working way around.

We have about $96,000 for food assistance.

That includes community food share, Col Creek Meals on Wheels, 175,000 for medical care.

The large portion of that is the clinic of Family Health and Wellness Medical Services for Uninsured Lafayette residents, but some smaller programs such as the St.

Benedict Health and Healing Ministry and their mobile free clinics.

127,000 for mental health services that comprises the other part of what is now the larger clinica umbrella, formerly known as mental health partners, but their behavioral health homes and services there, as well as some smaller programs like Rise Against Suicide and their youth mental health services.

There's $15,000 for child care assistance, $35,000 for services that support victims of domestic violence.

There's this support services category, which is kind of a bucket of a number of smaller grants focusing on providing some services that are not specifically called out in the ballot language but are related to, so such as legal services, education programs, things like that.

And then there's finally this large category, labeled multiple, because it's the large portion of that is a Sister Carmen Family Resource Center that provides a number of the services that are intended to be supported by this program, including food assistance, rent and utility assistance and navigation services.

So the way I broke up the slides for this evening is to I'll just kind of highlight some of the organizations that have received previous funding and for the same program.

So hopefully are familiar to you all, but you'll notice I mentioned the clinica programs, so both their medical and behavioral health programs, Col Creek Meals on Wheels for their meal delivery.

We have a home ahead, they're a furniture bank for people living in affordable housing.

Impact on education, that is the to support the wellness center at Centaurus High School to provide direct mental health services and support for Centaurus High School students.

I mentioned, that's the youth mental health services and counseling services to prevent suicide.

Sister Carmen, we have SPAN, Thorn Nature Experience, that's their nature kids program, and true community care is the hospice care for people who do not have insurance.

There are a couple new either new organizations or new programs from existing organizations that have been supported in the past.

So I do just want to touch on in a little bit more detail.

So all roads, this is the Boulder Shelter for the Homeless, formerly known as.

And so this funding would be used to support their shelter in Boulder.

Next is the Boulder Valley Health Center.

This is to support navigation services for people utilizing services at Boulder Valley Health Center based on social determinants of health and conducting assessments with those people as well as connecting them to other resources that they may need.

Center for People with Disabilities.

This is to support independent living trainings and peer mentorship programs for people who have disabilities.

So before I turn it over to council for any questions, I do just want to take a moment to publicly thank the seven members of the advisory committee.

This committee is unique in that it doesn't meet monthly throughout the year, but all of their work is crammed into six weeks, and they spend a lot of hours, a lot of time on their own time, probably I would guess 30 plus hours reviewing these applications and meeting to scrutinize them, deliberate, and get answers to questions to make really thoughtful recommendations for you also.

So I do just want to thank them all for their work that they're always a pleasure to work with and really take this very seriously in doing what's best for lobby residents.

So with that, I will turn it over to council to see if there are any questions.

Yes, well, I think we echo that.

Thank you to all the members that served on that committee, and thank you to city staff for uh taking the time to put all this together.

Questions from council, counselor Sampson.

Yes, I have a question.

Last year I noticed there was um there was an organization called Queer Astric, and they had received funding, but I noticed in the mid-year report they had not turned in a mid-year report.

Do they still have funding from last year?

They yeah, so there was a delay in getting the funding to them this for the 2025 grant cycle.

That was due to some um getting some clarification on certificates of insurance.

And so they've received the first portion of their funding, and pending um the submittal of a mid-year report, they would receive the second tranche of that funding.

So that's about 11,000 still outstanding from this year's grant.

Okay, so out of the 22,500, they have about 11,000 still remaining.

And then the 2026 recommendation is to give them another 15,000.

Yes, that's correct, because the the funds would expire at the end of the calendar year um for 2025.

So the the grant that was recommended for funding in 26 would be considered you know a new grant.

Um, however, having said that, there are requirements and provisions in our funding agreement that state they would not be eligible for those funds.

Do they not meet reporting requirements for the entirety of this year?

So that processing and providing those funds would be contingent upon them meeting the requirements for the funds there's that are still outstanding.

Okay, just to clarify what you're saying is they still have to turn in their mid-year report and then um and if they don't, they would not be eligible for next year's funds.

That's correct.

And so if they don't turn in next year's um, or if they don't turn in the reporting, is there a plan, a contingency plan for moving that 15,000 to other organizations there is not yet.

Um we haven't run into this situation yet, but that's not to say there could not be.

Okay.

All right.

Uh I'll let you kind of figure that out before next time.

Thank you.

All right.

Uh other questions from council.

Councilor Barnes.

Thank you, Mayor.

I did have a conversation with one of the uh applicant applying organizations that didn't receive funds last year or this year.

And I do understand through the presentation and through the through the description of how we do this, that they're not their scores high but not high enough.

And if they were to collaborate with one of the other organizations that are not scoring high enough, it would maybe broaden their impact.

Um it looks like we could the demand is almost twice as much as what was available.

So that kind of looks like someone who's funded now might get moved down if or moved out of the potential pot of money of someone or any organization moved up.

But if we move, and they if I'm getting this correct, so say a single organization might not qualify for funding, but if one of the agencies who hasn't received funding teams with a third or you know, there's maybe three of them they could potentially move into the funding.

Is that something that is possible?

I will say the committee is very um, they're very committed to reviewing what's in the application and and making these recommendations based on the quality of the application.

And so I can't say that just by you know joining forces, it would automatically um move up the the scoring of that application, but it's certainly possible, especially as the committee does prioritize working with um and partnering with other organizations in the community.

Thank you.

All right, um, other questions, Counselor Tapia Vegan?

Uh just one question for me.

Before that, I just want to thank absolutely anyone who had anything to do with this.

I love this so much.

This is such an amazing thing we do as a city.

Um you said something that was really interesting to me, which is minimizing duplication.

I've talked to a lot of the organizations that are on this list through just my work.

I talk to organizations every single day.

Uh, and I've talked to them about this specifically, and this was something that came up.

I I love the fact that we that our advisory committee goes out of the way to do this.

Um, because the the tax really, it's mental health and human services.

So it's so broad on that end.

There could be so many different things that could fund it.

I love the fact that we actually do this.

This is amazing.

So that out of the way, thank you for everything you do.

I'll ask my actual question.

So the request, what I what I assumed when this started is that the requests would not just increase in the amount of requests, also the amount of money.

And that did happen from year one to year two.

In year three, the the requests were kind of similar, but the the amount actually went down.

Do we have any sort of how much engagement is done with the with the people who are applying and why do you think that was?

Yeah, um, I think it was more of an outlier outlier last year.

There was one um request that was just significantly larger than all the others, and it does make up about the difference that we're seeing between the two years.

So that would be my guess.

Um, there were of course incremental increases in terms of requests for um you know, as costs increase here to year, but there was really one outlier between the two years that makes up the majority of that difference.

Amazing.

Thank you.

Thank you.

Um other questions from council.

Okay.

I'm not seeing any more questions.

Um, and I think that's all motions needed for this one.

So we should really appreciate all the work you all put in.

Um glad to see we're continuing to support our local organizations.

Appreciate it.

Thank you.

Thank you.

All right.

Uh, next up on presentations, this is item G, the 701 pocket park project update.

All right, good evening, council.

Um, thanks for letting me come here tonight and give you all the uh update on the 701 Pocket Park.

Um, just sort of review of an agenda here.

We're gonna go over the uh project, and we're gonna show you all what the preferred concept planned has come about from all the community uh engagement we have done and the feedback that we have received.

Uh I'll go over the goals again.

Um we'll also be joined by the designer uh Craig Stofel from Ayers uh Associates.

He'll be up in here in just a minute.

Um so these guiding principles and goals we've used since this was uh first kicked off, and Bridget and I talked about it back in uh earlier this year.

All of these are derived from uh many city plans, our comprehensive plan, prize plan, climate action plan, and the uh downtown vision plan.

And uh also uh just a project schedule looking at like where we've been, where we are today.

Uh, we are you know still in the design phase, and um yeah, looking forward to showing you this.

I'll come back to this slide later, and um, we'll also be meeting with y'all early uh uh second quarter of next year for uh hopefully getting an approval for a uh construction contract.

So, with that, uh Gard Stoffel from Ayers Associates.

Thank you, Mayor and Council.

I'm excited to be back.

We have um been working hard on the design for the park, and um here to present the kind of preferred concept.

So very excited.

Um a little bit about airs, just to recap again.

We have offices throughout the country.

Um, our office is in Fort Collins here in Colorado.

I've been with the firm for over five years, but I've worked with them on a lot of projects for many years as a as an outside firm.

Um let's see.

So we've been in business a long time, and we have a lot of services, um, and we really like to focus on small communities.

That's our main um focus for clients that we really try to work with.

Um we've worked with communities all over the state.

Um working a lot, our focus is really on creating these vibrant main streets.

And so when we saw the park um come out, we got really excited of the potential to help.

Um, we had just wrapped up one in San Luis and Steamboat.

Um, so excited to be here.

And and again, I'll just um say that I was born and raised here in Louisville and went to Centaurus in '98, so not to date myself, but um uh so this project is really meaningful for me, myself.

I'm really just uh really excited to be a part of it.

And so just wanted to um hit on kind of how we got here, how we've arrived.

Um so the city did a great online two online surveys for multiple months before they brought airs on as the consultant for the design.

So we really got off on a great um footing, having so much um public input already um um collected.

And once we started to generate some of those designs based on that feedback, we went to Alicia Sanchez elementary school for their back tonight, back to school night, and had a lot of great conversations with the with the student body there, the parents and families.

Um, and then um Dennis took the plans to the youth advisory board um and got a lot of great input from from that group too.

And then uh we shared a tenant art night out, so that was fun.

I got to meet several of you and hang out, and and uh you know the amount of input that we got that night was just fantastic.

We love to have those events.

You know, meeting people at where they are is just really the best way, in our opinion, to really get that the real kind of local community input.

And then we um showed up at the farmers market the following uh that Sunday, um, brought the same concepts and just um had a lot of great conversations.

You know, the the people were really excited, they appreciated the the opportunity, the feedback.

They thought it was really um like a genuine outreach.

They really appreciated just having the opportunity to provide input, and then after that, we posted the drawings on Lafayette Listens for several weeks and got hundreds, I think almost 300 responses.

And um, what's great is I mean, they were all really positive feedback that we got.

Everyone's really excited for something to happen down on that important block on on South Public Road.

Um, and then we last we took the plans out to city staff, so all the top different departments, the police department, and um got some great um insight into some of what they're concerned about as well.

And so through all that, we've um had several lip design iterations with Dennis and Bridget and and had some back and forth, a lot of great conversations, and then where we've kind of landed with this preferred concept is um you know, we took it through the lens of of all the steps that got us here with layered in of sustainability goals, the main street context is really important to the space, the scale, you know, it's only 7,000 square feet, it's about 65 by 130.

So there's um there's a balance there that needs to happen where we can't fit everything, and um the space has to be really kind of strategically used for it to be successful, and then of course, budget has to be on budget, and then um ultimately the maintenance and operations.

We really need it to be maintainable for the life of the park.

We don't want something to fall into disrepair because we over-designed or anything like that.

So, as we develop those concepts, we're into the preferred concept, is what we're calling it.

Um, with Dennis's slide, we are still in design, so we're basically moving away from uh markers and colored pencils and getting into construction documents, and so we're really developing the design.

We're looking at some opportunities for um cost savings and and things of that nature.

So we're tweaking the design now, is basically probably the best way to say it.

But um, we're really excited to wrap up the construction documents and get um this out to bid in the springtime.

So we're moving fast, but we um had a great head start, and um, we've had a great team, dynamic, and we're just really excited with how this is come to be.

So here we're looking at the um the preferred concept.

Um north is up, uh, South Public Road is on the um D side, Kim Bark, and then the alley.

So again, with limited space, we tried to kind of tell delicately decide what goes where and and how much goes in.

Um, a lot of the feedback that we got was that shady oasis connection to nature.

Um, you know, we have the festival plaza just right up the street, and so this is gonna just serve a different purpose for the community.

So we don't want to replicate what you guys already have, what we have in our community.

Um through the youth advisory, you know, the top play area was something they recommended.

We got a lot of positive feedback throughout the input phase on that.

So we're showing that um kind of tucked away in the corner by the alley, and we'll have a fence enclosure for safety, some shade and seating for parents to watch, um, wood climbers, um, like a peach concept climber, um, and just so small playground, it's um really just for the young kids to climb around and just um spend a little bit of time there and and and and play uh variety of seating, so for that all ages, you know, we really wanted to have um seating that was comfortable for the elderly, um, and also some variety that might be kind of unique where it's kind of almost forcing interaction with the community where benches are pointed towards each other, so really trying to focus in on um those connections with the community, um, natural materials, boulders.

Um, there is some grade on that site.

If you you probably all know it sits in a little bit of a hole, we had some back and forth and decided to use that to our advantage and not just bring it all the way up to be flush with the sidewalk all around.

Um, so we um everything will be ADA accessible, but it'll be um by leaving it a little bit sunken, like a foot, foot and a half, it provides some opportunities with that boulder.

It could be a terrace seating wall that we kind of imagine.

Um limited concrete paving.

So again, trying to react to that connection to nature.

We didn't want to just pave the entire site and you know, kind of call it a day.

So we're uh we are showing some concrete for snow maintenance removal and things like that to make sure that they can be operated, um, but really trying to minimize that and inject as many planting and trees.

Um, but really trying to minimize that and inject as many planting and trees.

We have about a dozen trees on this design as it stands, um, an additional shade shelter, and then um pollinator plants.

Um, with those, we'll try to keep them away from the playground area just for safety.

But um, we do think there's opportunity for um some of that water wise seric pollinator plants to happen within the space.

Um I just made a special trip over to the demonstration garden on 112th, and just love to see that even in the fall where everything's starting to turn.

Um, so you know, we have a lot of great inspiration for planting, so we haven't generated a plant list yet, but you know, that's something that'll be developed.

Um then um another fun um kind of unique feature would be a custom seating deck.

Uh so it's multi-tiered, and that really the intent there is to create that kind of community hub that we received a lot of feedback on that.

That's something they thought was important here.

And so we envision this as like uh informal gathering.

It could just be for teenagers, it could be for local nonprofits that want to have an informal meeting.

So it's it's got um you know that two-tiered generous space.

I mean, we even talked about maybe a small um uh small music performance, not speakers, but just something that um could host a small, very small gathering.

It's about 20 by 10 feet, so it's not crazy large, but I think it'll provide a great destination and and a unique space um for the park itself.

And then bike racks.

Uh, we're showing a generous space because of the e-bikes and the wagons and how those things just keep getting bigger and bigger.

So we have some along South Public with about twice the area I'm used to.

But um we just think it's really important and worth it, even though you know every square foot matters out here.

Um and then last I'll say we have string lighting over the community tables just to kind of advertise that activation, and then we'll have a few pedestrian scale lights, really more for safety lighting, um, just so that it's visible at night as people drive by, you can kind of see in and what else am I saying?

The trash can.

So um that's all we have here, and then the next one, the next image here is just to cut a section and just kind of quickly sketched out uh just the dimensions of that's that 60 foot wide width.

You know, again, we're really trying to make sure it's not too cramped, um, but also not too um uh barren.

So uh the boulders creating that kind of seating terrace.

We talked about the opportunity that there might be some food trucks that park along Kim Mark Street, and so there could be just a variety of seating.

You could imagine imagine people sitting on those boulders and facing Kim Bark and just eating their sandwich.

Um you know, variety of seating and uh shade shelter.

We're working through a couple of ideas for that, um, and some quick sketches on that um on that seating deck.

So we're um we're really tough starting to um drill into those details, um, working with manufacturers to get pricing to make sure we're within the budget.

So we're going through all the um all the nuts and bolts of the site, but um, I think that's generally what I wanted to hit on tonight with everyone here the next step.

Okay, uh so again our uh project schedule.

Um, like I said, we'll be back uh early second quarter of next year, and uh you know our goal is to hopefully have this uh finished by the end of 2026.

And with that, are there any questions?

Thank you so much.

Um yeah, we'll turn it over to council for questions, comments, feedback, counselor briefly.

Um love it.

Thanks for it's great to see it coming together.

Appreciate all the opportunity for the public to give you feedback.

Um I'll just say the thing that I like the most.

Uh I don't have any questions, just giving you um great uh kind of feedback here.

I really like the shade, how much shade you have, shade shelters, but all the trees, right?

We've got a lot of old homes in that area.

We've got a manufactured home community across the street, right?

Um, it's really it's it's great that you've built something that can meet the needs of like a cool place to go, great place for kids, but also if we need it in uh you know a heat event, yes, it can function as that too.

So just thanks for taking that feedback and thanks for getting it incorporated so uh so well so seamlessly.

I really I really appreciate that.

Yeah, we have some back and forth, and we I always joke, but I'm serious.

The best time to plant a tree is 15 years ago.

The next best time is tomorrow, you know.

So we know that the trees will take some time, so we really wanted to inject shade right away.

So thank you.

So shelter.

Thank you.

Council Barnes.

Uh just like to say thank you.

This is wonderful.

I really appreciate you getting all the feedback from the community because that's what we pride ourselves on is being able to get people out there and um participate.

So thank you for doing that.

I had one question on the slide deck.

There's a perspective.

It's titled perspective.

Is that some of sorry?

Yeah, so that was just um a view looking towards the seating deck.

Um what's in the background?

Is that gonna be um an interpretive sign next to um South Public would be kind of in the background in the background?

Street light.

Okay.

Uh there's like a little interpretive sign we talked about using um the planting along South Public is that pollinator guard, so we can have some interpretation, some learning opportunities there.

Um just the sidewalk.

Uh yeah.

I'm trying to think of what else to say about that.

It's uh it's just one of those quick sketches I do to try to help everyone.

Yeah, I was just wondering which way were what was in the background so that it's out public in the back to you.

Kind of facing here and looking that way.

Okay.

Great, thank you.

Of course, appreciate it.

I thought we were gonna get another another title for uh changing your title again, but we gotta come up with the name for it too at some point.

So that would be the next steps.

Thank you.

Uh other questions, comments for counselors.

All right.

Um, I'm not seeing any, so just want to once again say thank you so much for for all the work you all put into this, and I'm excited to see uh the outcome in for next steps as well.

Appreciate it.

Thank you.

Thank you.

Thank you.

All right.

Um great.

Well, that concludes presentations for tonight, which brings us to regular business.

Uh beginning with item H, this is public hearing for first reading ordinance number 23 series 2025, amending sections 26-16-4 of the call of the code of ordinances regarding sketch plan and preliminary plan review procedures.

It's noted as in the boulder daily camera.

We have our planning and billing director, character Williams here.

Uh good evening.

Uh, thank you.

Um, tonight's code amendment ordinance 23 series 2025 uh is an amendment to uh section 26164 B of the Lafayette Quarter ordinances and it's regarding sketch and preliminary plans because that's how the whole title reads, but really the focus of these amendments are on uh the sketch plan process.

So because this is uh public hearing, uh, the order of the agenda will be staff presentation, opportunity for council questions, and then public testimony uh before discussion, and then a request for a motion.

Um so kind of just to stilling down the changes as much as possible.

Um the requests are to allow planning commission and city council to review sketch plan applications.

That's not a default uh in the in this structure right now.

The only way these applications get to council is through uh a call-up or an appeal.

So we're just gonna switch that out and have it automatically go to city council so you can provide feedback through the process.

Um, and then it also allows uh both planning commission and city council to provide feedback versus an actual decision.

So right now, because those two processes are lumped together, um, the request that goes to planning commission and city council, or if it gets the city council is for them to make a approval, approval with conditions, denial, or send it back to the applicant for further study.

And one of the changes here will eliminate all those four options and just request you to review and provide feedback uh more informally.

So we're also updating certain steps about review process.

One of the uh changes is to eliminate the intent to develop uh process um from the sketch plan, and we're also taking away um the second pre-application.

Uh that's something that is optional, it's not something that staff typically triggers, and it really is uh uh intended to go through the application page by page, which is not something we do with any uh formal submittal.

We do that uh independently, and then we get back to the applicant uh with anything that's omitted.

Uh again, the purpose here uh is to include council earlier in the process and then better align the sketch plan with the purpose that's actually stated for it to be, which is to allow for the concept review, review appropriateness, kind of identify major problems, and then just a general feasibility assessment.

It also reinforces uh very explicit language within our code that sketch plan reviews aren't binding.

So that's part of the reason why we're trying to align those decision points uh with a review versus a well trying to eliminate decision point and uh align um your guys' options with just review and comment.

So this is a graphic you guys have seen quite a bit specifically related to the annexation process, but it also that like third band from the bottom uh clarifies what the PED plat process is.

So typically it's sketch plan, planning commission hearing, and then really you have to force that call-up or appeal in order for it to get to city council.

So we're eliminating that.

Um part of that benefit in eliminating that process is that really it's a reactive process.

You have to go to planning commission, it has to then wait for that decision, and then the applicant, if they want to appeal it, has 14 days to do so.

If they're hoping for a city council call-up, you have to do that at your next meeting, and then we'd have to renotice it.

So really we're probably saving a minimum of four weeks by eliminating this step in the process.

Uh, and then I think it also, like in recent history, it also feels a little bit more uh neutral for to get to you guys without it being an appeal or a call-up, because I think both of those kind of give the optics that you're gonna reach a different decision than planning commission, and that's maybe not what's actually happening.

Um, but we've also heard from applicants, especially when you look at this bigger process in the annexation that they don't want to wait till the end to hear from city council.

So this is uh will also um provide them with a more direct path to get in front of you.

Um and then kind of lastly, the here's the two sections of the code may not be elastic.

I think I'm getting close to the end of my slides, but uh um part of it is is the fact that it is all lumped together.

So we have two distinct definitions for the purpose of a sketch plan versus a preliminary plan.

The thing I just want to highlight again, we've already kind of gone over what a sketch plan is.

But when we get to a sketch plan application, we're not getting traffic studies, we're not getting drainage analysis, we're not getting engineering.

Um so it is intended to be conceptual, we're not going to get all that information, whereas preliminary plans have all of that.

So the two processes are kind of muddled together, even though they're fairly distinct.

Um, and then when we get into the review procedures, they're identical.

So even though we have two different definitions, uh, the processes are the same.

Uh they require a pre-application conference, the intent to develop, which I mentioned earlier, uh, that happens prior to an application, so does a formal uh neighborhood meeting.

So there's uh really three different points of engagement uh through a sketch plan process, and as the next slide kind of shows, we're still although we're taking that intent to development piece away, we're supplementing it with the city council meeting.

So there's still three points where the public can come in and comment on a sketch plan application and then actually comment to the just the deciding body.

So that's kind of it in a nutshell, but I'm here to answer any questions you have.

Okay, uh thank you.

Um so we'll take council questions first before we open up the public hearing.

Um, questions from council.

Mayor Port Sound.

So when does this process, if we do pass it?

First reading giant, second reading next city council meeting, so it would take effect with anything the sketch plate after that, say after December.

Yeah, effectively after that second reading, there's a 10-day um you know, not appeal period, but a 10-day kind of uh until it becomes active, so it would be active by the end of uh November.

Then everything that's in the pipeline that's already passed through one process of sketch plan would just go through the old the former process, correct?

Correct.

Um so or if if somebody actually wanted, like we just had a sketch plan come last month to planning commission.

If they wanted to hear from council, they could still kind of get into this process and hear from what I would assume be the new council in January.

So okay.

Great, thank you.

Thank you, Mayor Council Freedom.

Why shouldn't we do this?

What are the downsides to making this change?

Uh I don't I don't see any downsides.

I mean, um, that's a great question.

Um, we're looking at uh and I think really you know the prior application that came this year wasn't even an annexation, but it it's it's awkward, it's got a little sideways, and then I think it uh it didn't feel good for either planning commission or city council to be on either side of having that kind of discussion and and um feeling like you know the expectation is a different answer when that's not quite the case.

Uh the the other other thing I didn't clarify is this did go to planning commission last month, so and they recommended five.

One uh we're in favor of approving this.

So that's the other thing I meant to mention.

So I'm also curious, help me understand.

So in the sketch plan updates, we're losing it.

The intent to develop step.

Yep.

I'm not sure I'm super familiar with what that is.

Can you help me understand it?

So the intent to develop happens first.

Um, so before we actually get an application, they send us um what's called the illustrative plan.

So it's just like a sketchier site plan, uh, and then they give us a narrative, and we post that on our website.

Not in that kind of way, sketchy, sorry.

Uh more conceptual site plan.

Uh and uh and uh then they give us a narrative and we post that on our website, and then the public gets uh 10 days.

So they actually send out mailers to you know residents within 750 feet, and then they post the property.

So technically we have one property right now that's got two different signs for two different parents because there's kind of midway in between two different processes.

So but really like that's just kind of going away.

They still have a neighborhood meeting, which would do the same notification, and people would come and actually get to answer ask ask and answer questions.

So we felt that that was more the more robust of the two processes to in order to um keep it three, and when we did vet this through the working group, the folks that are kind of commenting on the developer side of things, we're a little hesitant to add like a fourth step, you know, in our process and make it even longer.

So we tried to keep it three.

Yeah.

Is it so?

I think two questions on hearing that the information that you get that you put on like the website.

Yep, you get all of that in the pre-app conference either way.

Or do you for staff?

I mean, the the whole thing is a little unusual in the sense that it happens before staff gets an application.

So we're not doing any review yet.

We've had a pre-app meeting.

We know, and and the pre-app meetings really to kind of tell them what the process is, what the requirements are, kind of walk them through all of the steps, and then also what you know they need to do to address our criteria.

So but when they get to uh all we're doing at uh intent to develop is kind of putting it out there to the broader public that you know this is what's coming, and um, or this is what's being requested, and we can get comments, but it doesn't necessarily change that.

I mean, I think generally with uh public engagement this early on in the process, it's intended to like all right, you've submitted something, you got some feedback, you revised it.

Uh we don't always get those revisions, and so I think what I've seen in my career is those revisions come after planning commission and city council provides the feedback.

Um, and so you need to echo if if you agree with public sentiment, those kind of uh comments and concerns, and then by the time we get to a pre-amp or pre preliminary plan application, uh the developer should have the expectation of what planning commission and city council are both said.

Thank you.

Is it possible that the intent to develop step removing it?

You know, to me, it sounds like it's kind of like the notice, and then you have the meeting.

But I guess I'm not I'm probably not fully understanding.

Like I I guess my concern is will people know to come to the meeting, know that engagement without that initial step that sort of says, hey, we're doing this, and then you're like, oh, interesting, and then hey, there's a neighborhood meeting.

Okay, I'll go to that because I'm interested.

Will it will we be missing that sort of like um initial kind of step that allows people to start paying attention so they know to watch out for neighborhoods?

It gives it a longer ramp, like if you want to think about it in that way, like because it it's like a we get something submitted to us 20 days ahead of it going um online, yeah.

That just gives us the ability to really uh coordinate, you know, like posting it and making sure they get their mailers and the property posted.

So really it's just a 10-day notification, and that's some of the language that's getting cleared like clarified through this update as well.

Okay, but if you think about it that way, I mean it gives the public somewhat less time, but it I don't know that we're not getting that same benefit at the end with the city council meeting because it's around a two-week kind of time frame.

But they would so overall the the whole process, like before you get to um uh uh sketch plan approval or like a sketch plan comment.

Yeah, that's what we're trying to say now.

Yeah, um, is is roughly the same time and the same amount of opportunity.

So it's just when you I mean it doesn't change, I don't think substantially.

Thank you.

Sure.

Uh other questions, comments, feedback, thoughts.

Okay.

Uh counselor Sampson.

Yeah, I just wanted to say um as somebody who has sat in um many of these seats and planning commission, city council, as a staff who's gone to pre-amp in another city, um, and and watch neighborhood meetings.

I actually think this process is a win for everyone.

Um I think this is a great way to streamline, but also I love the term make a robust neighborhood meeting.

So there's a lot of feedback that's coming in right up front, so the developer knows this is what the community wants.

Thank you.

Yes, thank you.

Uh all right.

Um I'm not seeing any more questions from council.

Um, but this is a public hearing.

Um, so I will open uh public input regarding this topic.

Are there any members of the public that wish to speak?

Mr.

Spaulding.

I will fill out the form afterwards up one expecting to speak.

Already said where I'm from support this 100%.

Speaking as a citizen, involved pretty much in the process.

Uh going to the planning commission meetings, neighborhood meetings, city council meetings.

We got a former planning commissioner here.

Uh I think this will make it simpler for everybody.

Uh Steven said, the developers always complain, you know, how long it's going to take citizens.

We want to get in there earlier.

So I'm with Councilman Samson said, agree a hundred percent.

I think it's a win for everybody.

Uh and you see how many people in the public are interested here to comment on this today.

But I guarantee there's a certain group that aren't here right now that you know I think we'll really appreciate this.

Uh the neighborhood meeting is very important.

We've had some big projects come up lately.

Steve's been at there, another staff from the developer, and uh have a lot of great input.

Uh the one item that might be more helpful in getting the word out to the public.

I mean, you know, the 750 feet, notice goes out to everybody.

Developer lately been doing a better job notifying people, putting signs up and all.

But the Lafayette Listens, which is a great website, and very useful, and I don't want to complain, but maybe in the Lafayette Listens website, we have all the development coming up.

I'm signed up for every project on there, and a couple of us have been signed up, and lately we have not received notice on some of the things that have happened.

I don't know why.

This and that, but I don't want to complain, but not just me, but other people, however, we are well aware of it because we're engrossed in the whole public process.

So that Lafayette Listens is number one for most people, because you have the illustrative plan, you have the letter that comes from the developer, and the one I will say right now that's in the forefront of us, you know, within a couple days is the uh Kensington, the one piece for the little annexation up there, and uh uh I did send my comments in.

I don't know if you got them.

I think at a receipt that my email was received, and I hope you got them.

And the reason we found out about that is because a dear friend Karen has it on her pod, whatever you call that thing, and I missed it, and I think I'm a dedicated individual.

So I sent some comments in.

So I'm just saying it's great, we'll keep it up, and let's see what's going on with that.

Lafayette listens when it's put up there, but those who have registered for it and for uh the Kensington, there's only 18 of us on that signed up for it.

I didn't get a notice.

Karen didn't get a notice, I want to, you know, but that's okay because we're commenting on it.

So make a long story short, think it's a win-win.

Uh a lot of the people that get notified are because we say, hey, here's a project coming up.

And you know, you try it to them about Lafayette listens, and Lord knows if they've even tried it.

So good website.

Let's see what's going on with that little bug in there.

Thank you.

Thank you.

All right.

Are there any other members of the public that wish to speak?

We have Mr.

Rob Glenn here.

Thank you.

Rob Glenn, did I say the address?

I can't remember.

401 West Cannon Street, Lafayette, Colorado.

Actually, had the opportunity attending that Planning Commission meeting where they went over the sketch plan, and uh it was great to see that the actual developers were retaining that feedback from them going over that, where before they invested a bunch of money, and you could see it was it was clicking and working and helping out in that process.

Um the thing when I they actually asked me if I wanted to speak at that one, and the thing I'd asked is did I feel and I throw it back at council whether y'all thought it was beneficial for that next step and time worthy for the sketch plan phase before that development and tend to development phase.

So and I'll second that.

I mean, there's been there could be definitely some opportunities to find out things a little differently.

It seems like a lot of the sources caring lately on that on finding out timing of when certain things are, and I don't know where it is on.

I mean, they are showing up there.

I see them on Facebook, uh, communications.

Uh communications, I'm looking, I've been trying to make sure I follow and subscribe to everything I possibly can and check and update the calendar because I've been attending a lot of things, but there's still opportunity for growth and getting it out to that public to where they can get their input in on these projects.

But overall, I'm favor of the changes to the sketch planet.

Of course.

Thank you.

All right.

Um other members in person that we should speak on this topic.

Okay.

I'm also not seeing any callers online.

So with that, we will close public testimony and bring it back to council.

Um to see if there are any additional comments or items of discussion that anyone would like to bring up.

That would be the tip.

Yes.

Mr.

Mayor, so I think having sat on planning commission in the past, I think this is a great opportunity.

Um, it is a win-win because I know there are many times at planning commissions curious as to what council's gonna think as ultimately as a decision maker.

So the fact that um planning commission is not the final say on a sketch plan and then going to council to the final end, but actually being able to provide that input, I think is a very nice thing to have.

Um, it will definitely help we'll help planning commission, I believe, um, in understanding kind of just having this project in front of them, but actually gathering that feedback, and I think it's also very good for the developer to hear from council because ultimately um they will end up before council.

And so while this earlier phase can certainly be addressed and understanding the um planning process within our community, this is just a win-win.

So I'm in full support, and um thank Director Williams for going ahead and um putting something like this forward.

Thank you.

Thank you, Mayor.

Okay.

Um, if there aren't any other comments or items of discussion, um, we can move forward with a motion.

I move to approve on first reading ordinance number 23 series 2025, amending chapter 26 development and zoning of the code of ordinances regarding sketch plan and preliminary plan review procedures.

Second.

Okay, motion and second, any further discussion?

Uh roll call vote, please.

I apologize before we do that.

Uh no further discussion, and just like to say thank you for making this happen.

I agree with every comment made.

Awesome.

Thank you.

Uh, roll call, please.

Councillor Barnes.

Yes, Councilor Friedland.

Yes, Councilor Gallegos.

Yes, Mayor Monguette.

Yes, Councilor Sampson, yes, Councillor Tapia Vega, yes, and Mayor Pro Tem Wong.

Yes.

That motion passes unanimously.

Awesome.

Great.

Uh well, that brings us to item I for tonight.

This is first reading ordinance number 24, series 2025 granting electric easements and a utility easement.

Public service company of Colorado for electric utility and service lines, electric vehicle charging stations on city on certain city-owned properties.

We have our sustainability director here.

Get us started.

Thank you.

Good evening, council.

Tonight I'm presenting on electric easements and a utility easement to public service company of Colorado to serve electric vehicle charging stations.

You may recall about a month ago, a similar request came in front of council.

These are secondary easements as a requirement of participating in Excel's EBSI electric vehicle supply infrastructure program that the city opted to participate in due to its cost effectiveness.

While the timing of these easements are driven by Excel's program requirements, staff worked closely with Excel to ensure that all necessary and remaining documentation is in place for council's consideration tonight.

As a reminder, this all these projects align with the climate action plan specifically with aligning and transitioning our city fleet to electric vehicles as well as supporting the adoption of electric vehicles in our community.

So we are requesting uh five electric easements and a utility easements on portions of the five properties.

These easements will provide access for installing, maintaining electrical utility lines required from the transformer to the electric vehicles charging stations at each facility.

The secondary easements are also 10-year easements after 10 years.

Excel will approach the city to terminate those easements, which at that point the responsibility of maintaining those electric service lines will be the cities.

Next, I'm gonna walk through each of the facilities.

So the first is fire station number one in yellow is the existing utility easement that council approved last month, and in the green outline box is the proposed secondary electric easement, and then the circles are the different chargers that we will be installing at fire station number one.

It's a DC fast charger with two ports.

Here is the Lafayette Library, similar.

The yellow is the existing utility easement, the green is the proposed electric easements, and then the circles are the fast chargers.

Similarly, the service center.

You can see the green outline box for the proposed electric easement.

Indian Peaks Golf Course, you'll see that green box again.

And then the golf maintenance shop.

So there is a proposed utility easement here, and then the green outline box is the proposed electric secondary easement.

And that location will be receiving two level two chargers.

So total of four ports.

So what's entailed in the process?

Excel is going to board each of these facilities to ensure electrical wiring capabilities at for all of the EV charger sites.

The board depth will be three feet or more, depending on what existing utility lines there may be.

And that bore line will also be sleeved.

Excel will need to dig bore pits, but they have assured the city that all of the area will be returned to its original condition, including the landscaping.

So next steps, if this ordinance is approved on first reading, it will be presented for second reading on November 18th, and I will oversee the project to ensure compliance with grant requirements and ongoing operational expectations.

And installations will occur between this month as well as the end of late 2026.

The first location will be the golf maintenance shop.

Oh, awesome.

Thank you.

Questions from council.

Or any comments, feedback, thoughts.

Go ahead.

I have questions.

Oh well, yeah, sort of questions.

Um, so will all of the level threes, the level twos will be for fleet use, right?

Completely.

Will any of the level threes be for public use as well?

Yes.

Yeah.

Um all of them except for the service center will be for public use if they're a fast charger.

Okay, awesome.

So, like even the fire station too, which okay, awesome.

Um, I'm curious too.

Also, the timing of the is it is an Excel rebate or it's a Nick grant that we got.

So we're participating in the electrical vehicle supply infrastructure program.

We're actually participating in a program that Excel no longer offers.

Yeah, um, so we were able to get into that program at the tail end of 2024, but it's um it's an instant rebate through Excel.

And is there's a timeline on that, right?

That we have to submit rebates for.

Will this first of all is that correct?

And then will this timing of the work that they have to do meet up with the required timeline of the rebate?

So we're not um submitting for rebates because we're participating in the EVSI program and the old retired program as well.

So the rebates were created in lieu of that program termination.

Got it.

Thank you for clarifying that.

The last one is like tangentially connected, but I saw that I know that Lewisville has electric trash trucks.

And sorry, this is not related to this.

And Superior now also has electric track truck trash trucks.

When are we getting electric trash trucks?

Um that you know take that one back too.

I will take that one back, but it's definitely being discussed, but there is a cost.

Sure.

Thank you very much.

I appreciate it.

Thank you.

Um any other comments, questions, um, considerations, Councilor Dagos.

I just had a question about the installation range of dates.

So I see November 25, which is now through late 26th.

So are certain locations being prioritized, or could you explain the range?

Yeah, so the service center will definitely be prioritized.

Um, the golf maintenance shop is an easy um upgrade.

Um, so that's also being prioritized, and it really just depends on Excel Energy's third party who will be doing all of the installations.

But we are trying to get a schedule in place after these easements are approved.

Thank you.

All right.

Uh Councilor Topy Vegan.

What a question.

Uh, first off, thank you again.

This is really cool.

As a brand new EV owner, I'm very excited.

I'm unbelievably excited for this, but uh I'm gonna ask you the same question I asked you last time we spoke about this.

It's about the location.

I keep getting questions about the location, so I'd love you to kind of give us a deep dive as to why these locations were chosen and why we have them.

Yeah, so we were on a quick timeline to approve these locations, but they were strategically chosen given we looked at the entire city and try to identify the gaps within the city as well as um Boulder Counties network, and we identified those locations.

One, we own the facilities so we can control what types of EV infrastructure is in place.

We also looked at community amenities and how long individuals would stay at that location.

For example, the fire station is right next to the play fields.

Um, and if you've ever been over there on a Saturday, it gets really busy, and both the police station and the fire stations parking lots get full.

So we saw that as a strategic approach.

Um, so that's just one example of how we determined these locations.

All strategically done.

Amazing.

Thank you.

And again, thank you.

This is really, really amazing.

Okay.

All right.

Um, well, that's it for council.

We'll take a motion, please.

I move to approve on first reading ordinance number 24 series 2025, granting electric easements and a utility easement to public service company of Colorado for electric utility and service lines and electric vehicle charging stations on certain city owned properties.

Second.

All right, we have a motion and a second.

Um I'll do a roll call vote, please.

Councilor Friedland.

Yes, Councillor Gallegos, yes, Mayor Monguette.

Yes, Councilor Samson, yes, Councilor Tapia Vega.

Yes, Mayor Pro Tem Wong, yes, and Councillor Barnes.

Uh hearty, yes.

That motion passes unanimously.

Thank you.

Of course, thank you.

All right, uh, that brings us to item J for tonight.

This is a first routing for ordinance 25 series 2025, and knocking chapter four pertaining to the setting of fees and amending and repealing provisions in the code of ordinances regarding fees set by resolution.

We have our deputy city manager here.

Good evening, man and city council.

I'm here this evening to talk to you about a revised fee structure and first reading for ordinance summer 25 series 2025.

Um, this is a project that we've been working on for many months, and um I just want to recognize our two city attorneys.

The city attorney's office has worked.

You might have noted that this is a very extensive ordinance that you're looking at this evening, and so they've been working very hard.

Um, Aaron Poe, especially and Marilyn have been helping has been helping to get this significant ordinance in place.

So it's been a lot of work across the organization, and we're really excited to discuss it with you this evening.

We're gonna go through the background and the overview of changes, and then we'll talk about the updated fee structure and process and have some time for questions and motion language.

So, by way of background, the city has um, as you know, established certain charges and fees for municipal programs, goods and services, and the purposes of these fees are to defray our costs of providing the programs and goods and services.

Um, by law, any of these fees should be reasonably related to the costs of the services and programs and goods, and the cost of these fees and charges are currently established and reflected in many different manners and locations.

And so we have fees that are in our code, we have fees that are established through resolutions, we have fees that are administratively established, and so we're gonna talk about kind of a new approach to our uh fee structure this evening.

So the purpose of these changes is that our um kind of our current fee structure, the fee authority and the fee costs are located in various parts of the code, um, really throughout the code wherever the fee authority is kind of situated.

We have numerous fee schedules and procedures for the updates, and the program and department fees are located across some of them across several schedules.

Um we have fee update and approvals that occur through resolution, and so what this means is that we do an individual resolution to update sort of individual sets of fees, and it's kind of resolutions are much harder to track than something that's you know in the code, and so it makes it difficult to kind of go back and find exactly when it was last updated, what's included in it, you have to do it kind of one off as the sets of fees, and we have a lot of fees that the city has in place.

So we were really looking to do something that had um all of the fees in one place in the code that was updating all the council set fees through one ordinance.

So, in terms of process, there was kind of one ordinance instead of a whole bunch of resolutions to make those updates.

Um, a single fee set schedule for both the council fees in the code and single fee schedule for those administrative fees as well, and then an annual procedure for updates that was aligned with the budget.

So we'll talk about the overview of the changes.

So, in terms of how we approach this, we we took a comprehensive review of all the fees charged by the city.

So through this project, we haven't been looking at the cost of the fees, so this isn't increasing the fees or reducing the fees or looking at the appropriateness of the fees.

This is really looking at the structure.

So what we've looked at is across all departments, we involved all the fees that the city has in place, and they had been situated in three different schedules and organized according to authorizing language, code, statute, administrative language, etc.

Um, department program and division, and again, what we found is that we would have in schedules A, B, and C, we might have fees that were across kind of all the authorizing language, and we also might have fees that were the same program could have fees on any of those schedules, and so we wanted to really make sure that there was more consistency in how they were organized and make it more transparent so people could find where those sets of fees were authorized and approved.

We also wanted to remove duplicative fees, um, some fees were on multiple schedules, and also we found that there are some fees that have been on the books for a long, long time, and we have not collected on those fees in years.

So we looked at removing any fees that aren't relevant or are not in use.

So an overview of the changes, we streamlined all fees to two schedules, and through that process, we identified a need to enact a new chapter of code, and this would be where we would set an update fees in the same manner and provide one single location in the new area, which is chapter four fees.

So when you look at this 40 over 40 page ordinance, the the bulk of that you'll see is a lot of the same language that is already in the code, but it's repealing that language throughout the code and referring to it in this one single section, chapter four.

So the new fee structure includes basically two sections.

One is a new chapter of municipal code, and in that chapter, um, these are the city council approved fees that would be development fees, licenses and commercial services, utility and resident fees, municipal court fees, and miscellaneous fees.

These are all included included in the ordinance that you have before you this evening.

And the fees that are not included in that ordinance but are included will be included on the administrative fee schedule.

Those are community services fees schedules, and you know, we've been talking about the new recenter fees that we're working on right now.

Um that include will include things like the Great Art Great Outdoors Water Park, the parks fees, senior program fees, state authorized fees, um things like liquor licensing, which are fees that are set by the state, and so this gives us the ability to basically adopt the state set fees administratively, and then administrative fees, things like um Cora and other requests for documents or paperwork that we might provide upon request to residents or anybody else who's asking for copies of things, and then building rentals and events permits, so things like rentals of the new Starkey building when we get that structure in place, or the Arapahoe Center Theater.

So we also have readjusted the process for updating the fee.

We will now have both chapter four fees, so the fees that will be updated through ordinance annually and administrative fees will occur in conjunction with the budget, and fee cost changes will be identified by departments as a part of their budget planning and incorporated into the budget, so that will become a part of any revenue changes associated with those fees and adopted in conjunction with the budget, and so city council will approve those chapter four fee updates.

You might recall in the past you had a set of resolutions.

You just did it at the past meeting with the budget where you've had several resolutions, one for each kind of set of fees that requires those updates.

Now you would you'll have one ordinance with all of the fee updates for chapter four that would come to you for part of the budgeted option, and then the city manager will incorporate the administrative fee cost changes into the budget for you as well.

So, in terms of next steps, second reading, if this is approved, will be on November 18th.

The fee changes will all be approved through the 2026 budget and go into effect on January 1st.

And if approved, we will provide a link to all the city's fees on the city's web page, and that will allow people to link directly to the section of code and then also to be able to see all the administrative fees in one place as well.

We are happy to answer questions, and we also have motion language.

All right.

Well, thank you so much for that presentation.

Um we'll turn it over to council for questions, comments, things to consider.

Anyone only a minor comment that I appreciate the continued work to make things you know easier to understand, more approachable, um, and make a ton of sense.

So I really appreciate this.

I think it makes a lot of sense, and seems like it was a lot of work.

So thank you for doing that.

Um and thanks for just identifying the opportunity, I think, too, which can be really challenging.

So just really appreciate everyone's hard work on this.

That's great.

All right.

Thank you.

Anyone else?

Okay, we'll do a motion, please.

I move to approve on first reading ordinance number 25 series 2025 and acting chapter four pertaining to the setting of fees and amending and repealing provisions and the code of ordinances regarding fees set by resolution.

Second second.

Oh, you got it.

I get it.

Thank you.

Uh motion and the seconds to uh uh any other comments or discussion.

Yes, mayor just like to say thanks again to both of our attorneys and the city staff for clarifying uh some of what needed to be clarified in their processes, and I really appreciate this.

I think the public will appreciate it.

Developers just in general, having an idea that we have efficient code.

I'm big on being able to understand things clearly and quickly.

So thank you.

Thank you so much.

All right, uh, so roll call vote, please.

Councillor Gallegos, yes, Mayor Monguette, yes, Councilor Sampson, yes, Councilor Tapia Vega, yes, Mayor Pro Tem Wong, yes, Councillor Barnes, yes, and Councillor Friedland.

Yes.

That motion passes unanimously.

Okay, all right.

Well, thank you.

That brings us to our next item for tonight.

Item K.

Motion to approve an intergovernmental agreement with the city of Lewisville for sharing of costs of 30% design for improvements to State Highway 42 from Pascal Drive to Baseline Road.

We have our uh greats uh principal transportation engineer here, Michelle Melanakis.

Thank you.

Thank you, Mayor members.

Council.

I'm also here tonight with Director of Public Works Jeffrey.

Um, and we'll get started.

Uh should be a relatively quick agenda item.

Um, I've got a bit of the planning history on this project, how it's funded, what the concept plan covers, and then motion.

So a little bit of planning history in early early 2023.

Uh, city council adopted the future 42 plan, which was a concept plan for highway 42, um, followed by our multimodal transportation plan at the end of October of November of 23, and then following that the city's Vision Zero Action Plan.

The FUSUR 42 plan identified several projects, but the top two projects were uh underpass and rebuild of the baseline and CO42 intersection, followed by stormwater pond just south of the intersection.

That project was also incorporated into our top 10 priority projects in the multimodal transportation plan that were not in the near-term city funded plan, but were projects that we would try to progress if X additional funding came available.

Um this section of baseline is also the top in the top tier projects in the high injury in the vision zero action plan.

So CDOT has a funding program called the strategic transportation improvement program.

Um and previously it used to be set up where buckets of funding were allocated to specific corridors, and the each agency, all of the agencies in that are surrounded the corridor were able to decide how that funding was allocated.

Um in December of last year, the state had 2.7 million dollars that was remaining in their approved strategic funding for fiscal years 23 to 26, specifically for CO42.

Um, and Lewisville had a funding gap for their South Street underpass, and they were so they were looking for a decision on how to use the remainder of those funds.

Um so Boulder County, CDOT, Lewisville and Lafayette will meant to discuss this, and we decided to split it.

A little less than two million dollars would go to Lewisville for the South Street underpass.

And then the remaining funds would go to fund uh concept design from Pascal to baseline that bordered all four of those agencies.

We will need to fund the remaining 30,000, which is roughly three percent of the total project cost.

Um so the map on the screen shows the limits of the project.

Um Lewisville has properties on the far west.

Boulder County has some properties on or far south.

Boulder County has some um properties just east of CO42, and we have properties west of 42, including the upcoming Indian or the in-progress Indian Peaks development project.

Uh and then there's a um rendering of what the baseline intersection will look like.

Um so there are several key transitions in the area, some utility transitions, and then um protected bike lanes to um underpass under the baseline intersection.

Um the key transportation things.

Um getting concept of this design will allow all the communities to all move towards the same goal no matter who's developing, whether it's a developer, C dot or one of the agencies.

That is it.

Are there any questions from council?

Thank you so much.

Um yeah, let's go to council for any any questions, comments, items to bring up for discussion.

Council for them.

So um I think I'm getting a little confused about the underpass that you're mentioning.

That's not at this intersection.

It is where exactly is it at this intersection based on that right?

Yeah, that drawing.

So that is not decided yet.

The um plan called out some sort of both east-west and north-south connection, but there wasn't enough data to determine exactly where the underpass would go.

Okay, so on this draw, I'm not like looking for it and not finding it, it's not there.

It's not there.

Thank you.

That was confusing.

Um for me.

I appreciate that.

And then um, if you could go back one more slide.

Um just um I kind of took a deep dive this last week on the state transportation uh planning for C DOT and just help me make sure I'm understanding this correctly.

For CO7 quarter improvements, I know we're not talking about CO7, but for CO7 quarter improvements, the way I'm reading that is in the last two rounds.

We had 11 and a half million and then two million respectfully, and then for the 27 round coming up, we have nothing, even though the total project cost is 100 plus million.

Am I reading that correctly?

Yes.

Okay, thank you.

That's all.

Thank you, Councilor Barnes.

Thank you, Mayor.

Uh do what did we do about the grade on that?

Uh heading south from the yeah, that's is it gonna be flattened out, or is that even have we gotten to that point?

There is some very very preliminary grading extents that were worked into the future 42 concept plan, but it's extremely preliminary.

Oh, great grading changing the grade.

Great, yeah, change in grade.

Okay.

Um, and it doesn't look like Councillor Briggs and I went over there and faced out some pretty interested individuals.

But it doesn't look like it pushed that far into the community that's to the east on the south side.

Did we did it did not push very far into the community?

And what so what am I looking at?

Is that uh the colors going across that's the first dark black one is the car, and then there's a yellow, and then there's a dark black and then a gray, which right.

So the yellow would be kind of the tree lawn, and then the second black, there's a tiny little bike symbol.

So that would be the protective bike lane, and then the um other gray would be the sidewalk.

And those trees are conceptual, but that I mean that is they were planning on putting trees there to block the noise and stuff like that.

And is there so there's no what's that lane call for the buses get to jump?

There's no jump lane for the buses there, all right.

Um correct, but the median was designed so that right now there is no bus service that runs along 42.

So um the median was designed to be reduced when bus service came in so that you could have that in there later.

So the the medians on the that's on the east side, north is to the right, those medians are actually extend further into the pavement to allow or supposed to.

So that it would be like a right turn, and then the bus would use the right turn lane to get into the they would sort of go straight through the midterm.

Okay.

Thank you.

This I was this is this is amazing work.

Thank you for everything you've done.

It's uh it was a heavy lift, so I appreciate it.

And thanks for figuring this one out.

And the right, all of the others too.

All right, thank you.

Other counselors that want to chime in here.

If not, we'll take a motion, please.

I moved to approve an intergovernmental agreement with the city of Lewisville for sharing of costs of 30% design for improvements to state highway, Colorado 42 from Pass South Drive to baseline road.

Second.

Go ahead.

Motion second, and did Lewisville already consider this?

Lewisville is already adopted.

Okay.

All right, let's do a roll call this.

Oh, I apologize.

Counterparts once again.

I don't know, I'm on a kick doing this tonight.

Um is calling their transportation plan the master plan.

I'm gonna ask them to take the word master out of that because I don't think it's it's offensive to me and maybe to others.

So if you saw that in there, I'm gonna see if I can get them to just drop the word master.

Yeah.

Thank you.

All right, uh, let's do a roll call, please.

Mayor Monguette.

Yes.

Councillor Sampson?

Yes.

Councilor Tapia Vega?

Yes.

Mayor Pro Tem Wall.

Yes.

Councillor Barnes.

Yes.

Councillor Friedland?

Yes.

Councillor Gallegos.

Yes.

That motion passes unanimously.

All right, thank you.

Okay, on to our final item for regular business for tonight.

This is item L contract with Civitas South Boulder Road area plan.

We have Phil Kleiser here with the planning department to get us started.

Thank you.

Thank you.

Uh yes, Phil Kleisler with the city's planning and building department.

Uh, thank you for your time tonight.

Uh so yes, the purpose of this item is to consider a professional services contract with Civitas to prepare the South Boulder Road area plan.

Uh the proposed agenda includes a staff presentation, providing some background and overview of the contract, uh, followed by council questions and a proposed motion language.

But first, a little bit of background.

Uh, what exactly is an area plan?

So, an area plan, generally speaking, is a hyper locally focused planning effort that implements citywide goals by heavily engaging uh residents, uh business owners, and others in a particular area of the city.

The final document that's prepared as a result of this process, the area plan, um, is a policy document that generally bridges the gap between the high-level aspirational policies of the comprehensive plan uh and the on-the-ground kind of um programs, uh, regulations, building code zoning, uh, things like that.

Um, and so it's kind of that in-between measure between the comp plan and what that gets built.

Um, we look at things like public investments, streets, parks, and so on, uh, housing, business support, uh, regulations, multimodal transportation uh facilities, and so on.

Uh city staff developed what we called an area planning framework.

We included that uh in your packet this evening, and um that was basically included as a discussion guide for council and others when thinking about which areas of the city the city should um invest these um this time and energy in.

Um, and it the comprehensive plan identifies a handful of areas throughout the city that might benefit from these processes.

So, what a staff did, we took those areas, we created some just preliminary um potential boundaries for those different plans, and then we rated them based on some broad criteria, non-scientific broad criteria that can really change by who's looking at it.

Um it's a snapshot in time, so this was done sometime earlier in the year, and so it can change as conditions changed.

Um, also included in that framework are cut sheets of each of the areas.

Um, one of them shown here for the South Boulder Road area.

Um, that includes some basic things like zoning and land use and some kind of map notes that summarize at least our thinking about um about the area.

Um, and in through these conversations, the South Boulder Road area really rose to the top of the list for a number of reasons.

Uh, one of those importantly is the funding, so it's fully funded by the uh Lafayette Urban Renewal Authority that we'll talk about in just a moment.

Uh, it's also would align um perfectly with the county-led transportation planning effort.

So they're looking at uh a transportation vision along the South Boulder Road corridor, so it's a pretty unique opportunity to talk land uses and public amenities at the same time as you're talking transportation.

So not only does that sync up those two topics, uh it also helps prevent us from having to go back and kind of redesign or re-plan things at a at a later date.

Um we also may be planning for a potential city hall expansion uh in the future.

And so it was pretty important from the city's perspective, at least city staff's perspective, to have a strong community vision in place.

One last thing on this is that there's quite a few neighborhoods around this area.

And while it's not necessarily in this boundary, we had a conversation with the planning commission earlier this year about this project, and they were really interested, and we agreed that permeability of those areas into this space is really important.

So if we're gonna have more activity, more community amenities, and so on, we want people to get there, not necessarily by kind of driving around the city to kind of get into the area.

So more connections.

These are just some photos.

We have some large underutilized uh parking lots that we could take a look at through this process, wide right of way to work with through that planning transportation planning process.

We have a lot of um pretty healthy local and national businesses in this area too.

And so some of that those conversations might not be about reinventing things, but rather how do we support those businesses and their vitality moving ahead.

So council remembered this uh last week.

Um you uh entered into a cooperative agreement with the Urban Renewal Authority to use those um TIFF funds.

Um, and um as the Urban Renewal Authority is transit transitioning out of the prime as the primary entity uh for old town laffiat, um, it's allocated a portion of its remaining TIFF funding for the South Boulder Road revitalization urban renewal area to fund this plan.

And so when the DDA DDA conversation was happening last year, it was the Laura ultimately decided that this area in particular in South Boulder Road would benefit from a planning process like this, um, and then have a conversation at that time about potential um special districts.

So, what's there a taxing entity that could implement that plan efficiently and then use the remaining funds to implement the plan.

And so to give a few notes about the proposed contract, um, we went through a competitive procurement process is quite competitive, and um nine proposals uh and staff is recommending that we contract with Civitas.

Uh, they're a urban design and landscape architecture firm out of Denver.

Their day-to-day focus uh really focuses on connecting people with nature in cities, promoting community input and connecting unique places.

They have two teams, uh technical and an engagement team.

So the technical team, Stray, they'll be doing that financial um uh district analysis.

So similar to the conversation we had in Old Town last year, um, they'll be helping us through that.

Um so in reality, this is kind of an area plan visioning process as well as the second project, which is that um special district project.

Civestruct will help Civistruct will help with the market analysis, and OV Consulting will be multimodal transportation planning for us.

Uh, and then the engagement team is a local um in Boulder CDR associates, they're a mission-driven engagement firm, um, just a few three minutes away.

Uh, to quick notes on the schedule.

So we're anticipating a five-phase process.

Um, at each of those phases, it's not written down here, but each phase we will have a check-in with planning commission and council.

Um, that first phase would begin in mid-December.

The contract is approved this evening.

Um, that would be the kickoff phase.

We would do engagement planning, staff orientations, and so on, just kind of getting everyone on board, and then we'd have an introduction with council of the project team.

Uh, and here what you have to say is we kind of kick things off.

The where are we now phase would really look at existing conditions, so like ownership, infrastructure, uh, uses, businesses, and so on.

And then we would do some additional engagement, uh, really listening for any kind of key issues and opportunities that people are seeing right now, especially in the businesses in the area.

The where do we want to go is kind of the visioning piece, uh, and so uh leading into the summer, we will be doing that.

Um, so that would be uh visioning, it would be developing through this engagement process, um, different scenarios and testing those scenarios.

Um, how do we get there?

Is the implementation component?

Um, so the programs and policies to realize the vision uh and getting input on the draft plan, and lastly the plan adoption.

That would be a plan and commission recommendation to council with the council decision.

And so, with that, um, that's kind of some background about how we got to the decision, the proposed um uh contract, and uh, we can entertain any questions from council.

Thank you.

All right, questions, comments from council.

Councillor Barnes.

Okay, uh, so I was wondering.

I know in our comprehensive plan, we have the focus areas and the neighborhood destinations, a little circle with the star.

Um that's a both South Boulder Road and Public Road.

And this emphasis is on the areas that are south of that.

Um I I really appreciate that the foresight to check to to select this area.

Number one, because it's a it's a non-starter to get people from a Cole Creek Trail through alternative form of transportation on the public road.

So I dearly appreciate the fact that this is going to be addressed because that one stretch is a non-starter for our safety reasons alone.

Um, and being on the DDA, I know that um this is definitely a focus after we look at the old town area.

So I I appreciate this jump start, and I you know we'll be able to take this back to the DDA and say, like, hey, by the way, um the this is going to be worked on at the same time we're working as old town to keep keep in mind plus with the pocket parking in 701.

I think it's fantastic to start having the emphasis on those other areas.

And the I I think this has been overlooked for a long time.

It's gonna be nice to have those undeveloped areas be addressed, and the coordination for all of this is intense.

So thank you for laying over all those bits and pieces and and and picking this one location.

Just one note.

You mentioned you might have been kind of looking at the boundary.

The first one of the first tasks is we're gonna actually fine-tune this boundary, and we'll bring that to council before a lot of the analysis really starts.

And so council will have an opportunity to actually weigh in on the study area.

Correct.

So that'll happen.

Thank you.

Thank you, uh Councillor Caves.

Yes, I just wanted to confirm phase five would be January 27, not 25.

We're going to the timeline was a little off.

We're gonna full circle.

Yeah, no.

That I gotta see.

This is gonna be good.

That's correct.

We could do it in two months.

All right.

Um else.

Um cancel toppy vegan.

One quick question from me.

Um the the location for this, and I know this was something that was already in our memo talking about engagement with our city boards, and I think we talked, of course, Laura and planning commission.

Is there plans for further engagement with other boards?

I'm looking at the location of this.

It's close to our manufactured mobile home communities.

It's of course close to Cole Creek.

Is there an idea to kind of circle back and hit other boards?

If you're off the top of my head, you know, that would be good for this.

Uh city boards?

Yeah, yeah.

Um, yeah, we would anticipate there we probably we would probably do that.

We're gonna early in the process, so mid-December through or early January, we'll be developing the engagement plan, and we'll be sharing that with council uh that first phase, at the end of that first phase.

So we'll kind of develop those.

Um, and again, kind of the arrow is pointing out of the study area to those neighborhoods, including the manufactured housing neighborhoods, is something that was one of the reasons why we picked this from the equity standpoint.

Amazing.

Thank you, all right.

Um, well, if there aren't any other comments or questions, we'll take a motion.

I move to approve the professional services contract with City Toss for the South Boulder Road Area Plan conditioned upon approval of the final 2025 budget supplemental and authorize the city manager to execute the contract in a form similar to that presented in attachment A.

Second.

Okay, motion and second, any further discussion.

Let's do a roll call, please.

Councilor Sampson.

Yes.

Counselor Tapia Vega?

Yes, Mayor Pro Tem Wong?

Yes, Councilor Barnes, yes, Councilor Friedland, yes, Councilor Gallegos, yes, and Mayor Monguette.

Yes.

That passes unanimously.

All right.

Thank you for that.

Well, that wraps up regular business for tonight.

Um, and so we will conclude uh with uh some reports, uh, beginning with staff reports for the city attorney's report.

Thank you, Mayor.

Just a comment.

I just wanted to say thank you to our deputy city attorney Aaron Poe and all the staff who worked on that fee ordinance.

It was a huge lift, and um, I just wanted to say my thanks publicly to all the staff who worked on that, and thank you, council, for supporting and passing that ordinance this evening on first reading.

Of course, I agree, thank you so much.

Um to the city manager's report.

Thank you, Mayor.

Good evening, council.

Just a few things to report.

Um on some facility closures as I reported last week.

We have our third annual employee appreciation event on Wednesday from three to five.

So most of our city facilities will be closed.

We've already done a public announcement, but the um rec center and the Indian Peaks Golf Course will be open.

And then as a reminder, we will have uh several closures as well for Veterans Day and observe it's a Veterans Day on Tuesday, November 11th.

Again, the Rec Center and Indian Peaks Golf Course will be open.

And then um wanted to highlight to the community and our employees and council that Sister Carmen in partnership with the city is doing a holiday food drive, and so we do have a space at the collective arts center to be dropped off between December um 5th now and December 5th.

And so you can go on their website for some of their higher need items.

Um but as a reminder, we also have year-round sites at the library, and we'll be conducting um kind of asking our employees to donate as well, just given all the changes that have been occurring as well.

I know that there's a lot of food insecurity, so please encourage folks to donate um at these facilities.

And then looking forward to November, we uh will have a proclamation for consideration on the small business Saturday uh presentation on our parks, recreation, and golf fee philosophy update, and then first reading for our last budget supplemental in 2025 and board commission and committee appointments, and then we are anticipating on canceling the November 25th workshop.

This is the Tuesday right before Thanksgiving, so we can always change that if council has any needs to hold it.

But um, as of now, we're anticipating canceling that.

So thank you.

That's all I have for tonight.

Thank you.

All right, um, let's move on to council reports.

Uh councillor Sampson.

No reports for me tonight.

Thank you.

Uh Councillor Barnes.

Thank you, Mayor.

Uh, just wanted to ask if it's I guess this is a technical, just a little logistics um question on the agendas.

Is there updated?

Is it possible to get a timestamp on the agendas when they're updated on Tuesdays?

Um, just so we know so people know which one it is.

Uh the time that it's been updated.

Yeah, we can add that and try it out.

Thank you.

Um I did have that was one.

Uh the other thing we did have public comment from someone who had their tree hacked uh by XL energy, and I just wanted to daylight that that's not cool to cut down trees more than you need to.

Um, so just want to say that the comment got through, and I'm not happy about your tree being cut down so much that uh XL Energy needs to be careful with our trees as they do secure the power coming through our city, do what's necessary.

Our canopy is very important, don't overdo it.

And um that was all I had.

Thank you very much.

Thank you.

Councilor Topia Vegan.

Uh sure, thank you.

Two quick ones for actually the first one was stolen from me for our uh city manager, which was about the food drive.

Thank you for getting ahead of me on that one.

But maybe but if you can, please donate.

Uh food bags are going through right now.

We really need as much support as we can from our community.

Uh that's actually tomorrow's election day.

Vote.

Oh, yeah.

So that's that's it.

Awesome.

Yes, vote level vote.

Mayor Pro Tem Wong.

Um, a couple of items.

Number one, there is a letter that I sent out to everyone from the mayor of superior um in regards to a letter that he is asking the Northwest mayors and commissioners um caucus to write in regards to um the Jefferson County Commissioners in regards to our MMA.

So I think I will come to council at the next meeting to see if you're everybody's comfortable signing on to it.

I think it's a great letter.

Um, and again, a good move by um the mayor of superior.

Um, so outside of um the 36th coalition, if we want to sign on to it.

Um, again, I think that would be a great opportunity for us to do that.

And then um that's it.

Other than that, um, I do have oh, are we are you gonna be discussing the contingency funds?

Because I do have a question in regards to follow-up to the email I sent out regarding the 36 solutions um sponsorship.

So I don't know if we want to take that up at another time or do you want me to bring it up now?

I will be discussing two other items.

So, do you want to just group those together?

Let's just do all three together when I go.

Okay, great.

That's all I have.

Thank you, Mayor.

Thank you.

All right, Councilor Freeland.

Nothing to report tonight.

Thank you.

Thank you.

Uh Councilor Gar Hagles.

So I was also gonna bring up one of the requests, but I'm happy to wait.

Okay, all right.

Well, let's just do it then.

Okay, um, well, thank you all.

Um, as mentioned in previous meetings, um, uh, we did have several folks kind of reaching out to us um from the community that are interested and partnering with the city um to sponsor um some of the events and things they have going on.

We did receive three requests.

I believe at the moment it's about 6100, 6900, somewhere else.

$6100 left in just pure contingency.

We also have obviously travel funds and other things in that same bucket.

But we did have three organizations reached out to us, so I guess we'll just do them one at a time.

And then turning into January, they'll be uh you know, they'll replenish.

So 61 6100 remaining dollars.

Um we did have uh, like I said, a few organizations reach out for support.

Uh we'll start with the first one commuting solutions.

Um we've been discussing this um uh a number of times.

We have uh you know, former counselor uh uh Stephanie Walton did reach out to us requesting some support with that event.

Um I'll actually turn the mic over to Mayor Portem Wong to talk more about that.

I know you all received an email regarding some potential support.

Right, and I provided that email in regards to different levels of sponsorship, and I know that the table for the legislative update is probably around a thousand dollars, but there were other different opportunities and different levels, and just wanted to gauge and see if anybody was interested at a specific level or what your thoughts were.

Thank you.

Yes, hopefully, council had a chance to review that email.

Uh, wanted to see where the uh thoughts were on that.

Does anyone have any suggestions, Counselor Samson?

Yes, I really liked um there was two different things on here.

The bike to work day station sponsor at 565, and then there was a sustainable transportation sub that came with three tickets to that summit.

And I thought that was very valuable because um uh you know, either council or staff could attend that or boards of commission members.

Um so I liked both of those.

Great.

And Councilor Samson, do you remember how much the cost was for the um the summit or the meeting?

I can look it up as well.

I'm not nine nine hundred and fifty.

Okay, so a total of fourteen hundred dollars then.

I okay calculating, yeah, 950 and 565.

I got one uh thousand five hundred and fifteen.

Okay.

Got it.

I sorry, I just that was my clumsy math, but uh that's why I wasn't a math.

Yeah, exactly.

I won't do that.

It's going bored.

Um so anybody else, any other thoughts?

Yeah, I agree with that.

I think it's a clever way.

Um, I feel you know, we've done the legislative breakfast the last few years, and I think it's been like kind of sort of attended.

And so maybe you know, if we did have folks interested on staff or on the council, we could still buy tickets to that breakfast and not necessarily buy a full table.

And so I feel like maybe this is a good way to sort of you know measure our level of support that maybe fits more with actually what we'll use.

Great.

Thank you, Councilor Barnes.

Uh I'd like to say the bike to work station needs uh need some love, so I would love to see that love.

All right, um, if not, I I personally am supportive of supporting those two um organizations as well.

So unless there are any objections, um that brings our total to uh uh 1,515 dollars supporting the bike uh bike to work as well as the sustainability summit.

Um, and so if we could work with, I'm sure can you work with staff to get that uh okay?

All right, so that's 1515 for that.

Okay, great.

Um let me just see where we're at.

Okay.

So now just um the next item for contingency consideration is the sister city program.

Um I know you know when I first brought this forward, I you know, I did talk about not uh, you know, the commitment is really between um the nonprofit organizations of one voice for change and Amazon Youth uh and their relationship.

Um but just in terms of like the initi um to initiate this program and um to work with one voice for change to um uh commit to uh signing ceremony and to support that organization with bringing uh folks from uh Quitos Peru.

Uh there's their that they're potentially their mayor and their staff um maybe uh visiting us um for that signing ceremony to officialize that partnership.

Um I wanted to see if the city council would consider spending some of our contingency funds um to establish that partnership and to officialize it, and then from there, there is not really much of a financial commitment to maintain the relationship.

This is not like an ongoing annual thing, the expectation, it's just to kind of officialize that partnership.

Um and so I did send council an email about that, giving you all a heads up to see if there was any amount of money we'd be willing to um contribute to one voice for change, the Lafayette nonprofit to establish the sister city partnership.

Um I was thinking in the range of uh two to three thousand, but I wanted to see where you all others felt like we could consider, or if there was more or less, or if you felt differently.

So councilor Bros.

Thank you, Mayor.

I do think it's an alignment with the rules that Councillor Samson uh mentioned that we had discussed about the distribution of the funds, and uh it does extend the mission of the city, and I think it is uh important for us to extend a hand to our sister city, so I would be willing to put some funds towards the signing ceremony.

And then if I do understand correctly that we would not be paying travel funds for the visitors, um so the the money would specifically go towards one voice for change, and one voice for change would use that money to um for whatever they need it to um put together the signing ceremony because um their goal is to actually host um their their staff and their mayor here in Lafayette, show them around the city, get them in this uh talking to some of our schools, get them talking to our nonprofits, and even you know, just show them Colorado.

Um, and so I'm sort of leaving it open to like their discretion on how they use those funds, but it's specifically going to be earmarked towards um establishing the sister city partnership uh and officializing it.

Thank you.

Yeah, so Council Friedland.

Do they have a signing ceremony timeline that they're hoping to meet?

Sounds like it's getting signed.

There, they so they voted on it tonight or are voting on it tonight tonight.

Um I don't know if that's officially passed or not.

I haven't gotten a text message, but once that is once that's passed, we are officially sister cities.

Yep.

And then anything beyond that is like more so ceremonial, it's to establish communication, like I said, like that way there's uh their mayor as well as probably the next mayor of Lafayette will have that connection so that way we can continue to connect them with our like I said, our schools, our nonprofits, and then we can learn about their schools and nonprofits through uh official meeting.

Thank you.

Yeah, I'm supportive of the idea.

I think I'm just hesitating slightly because there's no specifics really in the in the ask.

Like I would want them to come to us and say, hey, he's available or she's available.

Um he's available.

Um here's the plan, and we need $3,500, you know, and then we could help them in that way.

But um without the like specific ask or even you know, knowing schedules of mayors of you know, cities.

I I I'm not even sure if they can get it done this year, I guess.

Um so that's my only hesitation, but uh I like the idea, and I'm supportive of the idea.

We just want uh maybe a more specific ask that we could then uh support.

Okay, yeah, thank you.

Um how do others feel because I heard from two counselors that feel differently.

So counselor Weg.

Just quick.

So the money would go to One Voice for Change, and they would then use it for purposes of the signing ceremony, whatever that may be.

That's that's their choice.

But the money's just going from us to them, and then they're gonna use it would be specifically to establish to officially establish the sister city partnership between Lafayette and Quitos.

Yeah, and I wish I could be on board.

I like it.

I like the idea.

Okay.

Thank you.

Uh Counselor Sampson.

Yeah, I I think we do um we should give some funds for a really solid startup of the sister city program.

I mean, it came from us, and then we're working through a nonprofit.

Um, having watched other cities establish sister city programs, it's not something simple.

It can't be just done, you know, at the drop of a hat.

So I do support the fact that we are the ones that brought this to them.

One voice for change is doing a great job and wants to be involved, but I still really feel that um we need to put some sort of financial support towards them.

All right, thank you.

Anyone else?

So if I so based off of our previous conversation, we have remaining 4,585.

So I'm gonna say I'd like to recommend $2,000 of that towards one voice for change to establish the sister city partnership.

Um do I have consensus on that?

Okay.

All right, let's do that then.

Okay, and so that brings our new total to 2585.

Okay.

Uh which brings us to our final requests for funds.

Um, you know, you can tell like I'm on my way out because I'm like, let's let's get these things, you know, let's support these organizations.

Um the last one is uh for Centaurus High School's palms team.

Um I did forward that email as well, um, breaking down um their upcoming comp competition in Florida, uh representing um Centaurus High School.

Um they didn't have um they did come with a specific ask, however, that does it their ask did exceed you know the amount of funds that we do have available for this.

Um as mentioned, uh, we have a remaining 2,585.

Um, and so um this is an organization we have sponsored in the past, however, the city council has had discussions as uh referenced um you know by counselor Sampson um and others uh through email is that you know we this council has discussed previously is what is the impact, right?

What is the impact of our funds and how to how do we uh create equality and equity um when determining how to spend these, and so this is going towards us uh a group of um Lafayette um students and um I don't know if Councillor Gallegos wanted to add anything or since it is a smaller group than the group that presented last year, I would be in favor of reducing the amount.

Um I do think the request is a little on the large side, but they would be appreciative of any funds we could assist with.

Yes, so we do have remaining 2500.

So uh whether we last year we did, I believe we did a more than what $2,000 in funding support.

Uh this year we could do $1,000, $1,500, we could do less, we could do more.

Uh want to hear from other counselors.

Counselor Barnes.

Thank you, Mayor.

I'm uh if we can, I don't know if I'm bringing up something new, but there are people who don't have food.

Uh I would if we can spend money to give food to Sister Carmen.

Uh I would throw that idea out.

Um I don't know how much, but uh a percent not all of this going to the the palms.

I think it's a great idea that they're going to the competition, but there are people who need food, so um, I'd like to use at least some of it for support support the food.

I did have a question on that now that since you brought it up.

So when we talk about our contingency funds, we so the city does already support Sister Common, you know, financially annually.

So what are the contingency funds versus the funds we already allocate towards them?

How are they how are they different?

I mean, can we could we use these for additional support or I just want to know if there's like a difference in what we've already committed?

My team's gonna laugh at me because I say this all the time.

So it's all general fund money, so it is unrestricted in that sense that you can repurpose funding for whatever you want.

I mean, um, you do give 25,000 in general support to Sister Carmen plus the emergency water shutoff plus the MHS MHS grant that you give.

So there are a variety of different sources, but you can also use your funding if you believe there are additional needs above and beyond kind of what a typical year might look like for this contingency.

Okay.

Uh the next question I had on this is as a council, we had discussed a portion of the contingency fund, which was originally 50,000 to go towards travel costs for various conferences and things like of that nature.

I personally will not be using the rest of any of my travel funds.

So I'm wondering if this is a council decision or if staff could weigh in or um on if even though those have been allocated towards travel funds, if that money could be used towards other things as well, aside from travel.

But we've already dedicated it to travel.

But if those funds aren't going to be used anyways, I'm wondering if there's flexibility on that.

Again, I would believe that's a council decision.

I do know that there's been conversations to memorialize more of the contingency funding and the travel funding, but it hasn't been in your council handbook to specifically say that it's dedicated to that purpose again, just general fund money in your budget right now.

So we can be flexible.

Okay.

All right.

Well, I'm hearing from Council Barnes that uh, you know, there are priorities elsewhere that could use our support.

Uh, how do others feel?

What did we provide last year to the Palms group?

2,000.

Councilor Sampson.

Yeah, I'm struggling with the fact that I do believe we are in an emergency situation, not only in food, but in health care.

I mean, the amount of amount of people that are going to literally drop their health care insurance and then or try to supplement um with anything else in order to try to um deal with the increases.

So I do have a concern with that.

I also have a concern with equity.

Um I personally believe if we were cutting checks of $50 to every single program, every sports and activity program in Centaurus and Peak to Peak, I'd feel okay with that.

But I feel like we are supporting one or uh group over anybody else.

And I do know that they all work hard, they all deserve opportunities to do things such as go to state competitions and that kind of thing.

This is a national competition, it's completely voluntary.

Um and again, I just sort of feel like there are there are students throughout Lafayette that are in need, and not just the I believe six on this prompt team.

Okay.

All right, thank you.

Um counselors, but I want to make sure we have a consensus, so I'd like to hear from others.

Yeah, I'm comfortable since we did not do it since we did something last year to skip this year.

Um look at other places where we could potentially use the money at this point in time.

Okay, that's thank you.

Um that's three.

Um do others feel would you like me to go?

Um I'm in agreement with the last few comments.

I think um, if if we want to do a program where we fund extracurricular activities for folks, we should publicize it and we should make sure everybody has equal access and opportunity to that.

And um, I do agree there's there's folks in dire need right now.

And so if if that's what we wanted to do with our contingency funds, that um to me really makes sense when there's emergencies, that's what we should be using it for primarily.

Um, and I think we're in one now.

I would also add though, too.

Remember, right?

This is all general fund money.

Stole that one from my friend Katie.

Um if we don't spend it, it goes into reserves for the future, right?

And we're potentially going into tumultuous economic time.

If we don't spend it, it'll be used towards something else this year, right?

It won't roll or oh, I see.

If there's yeah, if there's a if there's a leftover balance that we didn't spend in our budget anywhere, it rolls over into you know reserves for future spending, and um, yeah, that's important too, right?

I mean, who knows what next year brings, and I know this is not very much money, right?

In terms of like the massive up, you know, massive challenges we may have.

Um, but you know, I think just keeping that in mind that you know we don't have to spend it, um, even though I know it feels like we we we should.

Okay.

All right.

Well, um, that does look like consensus.

Um, although I I personally feel like I I would like to support this program and um share some of those funds for that.

Uh the majority of council is uh supportive of spending those funds towards other uh organizations.

So um that does leave us then with um 2585 left in that completely discretionary funding.

So that does leave us then with um 2585 left in that completely discretionary funding um and so if you all at our next meeting uh feel like there is a specific organization or way to support other folks in the community with those remaining funds, you know, please give council a heads up, and that way at the 18th meeting uh we can vote on that and discuss that because that'll be our last like full meeting because December 2nd's gonna be kind of strange with the new council coming on.

So um, but yeah, um so please please give council uh a heads up if you'd like um to discuss other ways to spend that money.

Cool.

And this will be the first time in my seven years of council that I've seen our contingency fund get that low.

So he usually just sits there.

So awesome.

Um so that's all um for for that.

Um and I'll just um wrap up by saying um before we get to the exec session, is that I really appreciate um I quick shout outs to um the city council candidates, all of them, all ten of you, however many there are.

Uh one thing I really appreciate about all of you is that you are so uh positive towards one another, and I'll say that publicly.

Um they're like hanging out and like and like being nice to each other, uh, which is awesome because um you don't really see that in city elections or in elections in general.

Um candidates, there's usually some you know, mudslinging and and uh differences that are being said and negativity overall, and uh people come up with reasons to bring other people down, but this particular group of candidates is um all of them really genuinely um kind and caring and supportive of each other.

They talk about what makes them great as individuals, and they're not really in the business of tearing other people down.

And so um I think that's awesome, and I really um uh admire that and I hope whoever wins um that election or the other election um that you all continue that kind of uh that theme or that uh you know just that precedent of disagreeing uh yet still being kind and being transparent if you feel like you know you disagree with someone, but at the same time, you know, uh maintaining strong relationships and and uh uh you know just being kind overall as as former mayor pro tem Gustavo Reina used to tell me that all the time, it's all about leading with kindness.

So um really appreciate you all um and all that you're doing, and good luck in the on the campaign.

Tomorrow's gonna be a crazy day, so I hope it all goes well for for you.

Um so with that I will adjourn us into executive session, and we'll need to make a motion.

We will need to do a roll call vote.

Um so I will move to adjourn into executive session pursuant to Colorado Rise statutes sections 24-6 S4024 F1 to discuss personnel matters pertaining to the city manager's performance evaluation.

Do I have a second?

Second.

Okay, motion second.

Um vote, please.

Councilor Tapia Vega.

Yes.

Mayor Pur Temwal?

Yes.

Counselor Barnes, yes.

Councilor Friedland?

Yes.

Councilor Gallegos?

Yes, Mayor Monguette?

Yes.

And Councilor Samson.

Yes.

That motion passes unanimously.

All right, the city council will adjourn to executive sessions and will not return to an open meeting.

The time is now 8.09 p.m.

Thank you.