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Record of Proceedings

Leesburg Performing Arts Commission Meeting - February 26, 2026

Town Council & Commissions — Thursday, February 26, 2026
BodyLeesburg, Virginia
SessionTown Council & Commissions
DateThursday, February 26, 2026
StatusFILED
Video Record
0:00 / 47:20

Original source
Transcript — VerbatimClick a timed line to jump · ⧉ to share it
0:01

As the chair, I'm gonna call to order uh this meeting, and we are recording the meeting.

0:07

Uh we have a Title Six demographic survey announcement.

0:11

The town strives to provide equal access to services regardless of race, color, national origin, or English performance recruitency to help us assess our community's needs.

0:22

The town would appreciate members of the public completing a voluntary and anonymous demographic survey to access the survey.

0:28

Please scan the QR code on the counter.

0:33

Okay.

0:34

We do have quorum.

0:36

We have uh six people in person.

0:39

We do need to take a vote to allow Pamela to also participate remotely.

0:45

Um should we do it after our adoption of so we start there, right?

0:54

Kaylee.

0:54

Okay.

0:56

So do I have a motion to allow Pamela to participate remotely?

1:01

Voting.

1:02

I motion.

1:03

Thank you.

1:04

A second.

1:05

Second.

1:05

Thank you.

1:06

All in favor.

1:09

Thank you.

1:10

All right.

1:11

So Pamela, you can vote with us now.

1:14

Thank you.

1:17

Uh super excited we're all here.

1:19

That's that's awesome.

1:20

Um, we have a full uh commission.

1:25

We'll get to welcoming our new commissioner here in a moment.

1:30

Um, I would like to have an adoption of our agenda for this evening.

1:35

So, do we have a motion to adopt this evening's agenda?

1:40

Motion.

1:41

Thank you.

1:42

I second.

1:43

Thank you.

1:44

All those in favor.

1:49

7000.

1:51

It's been a long time since we've had that.

1:58

Um so Miriam, you won't be able to participate and Mark, you won't be able to participate uh just because you weren't in the meeting in January.

2:07

But if we could take a look at the minutes, are there any addendums we need to make or anything we need to do?

2:26

Okay, but are you here for 6010?

2:32

Are you here for collecting our commission patients?

2:34

Yeah, I think no, okay.

2:42

Kaylee, what were you saying on?

2:45

I was just making sure I had the numbers right for the participation.

2:48

Okay.

2:52

Do I have a motion to adopt the minutes from last meeting?

2:59

Motion.

3:00

Thank you, Kaylee.

3:02

Do I hear a second?

3:04

Second.

3:07

Seconded first by Peter.

3:12

And all those in favor.

3:15

So it'll be five zero two.

3:20

Or five zero two zero.

3:26

All right.

3:27

So they the minutes are adopted.

3:30

Um, we have no petitioners, so we'll keep moving on to our chair comments.

3:35

Thank you all for being here this evening.

3:37

And I want to welcome, is it Miriam or Mary?

3:42

Miriam to the commission.

Discussion Breakdown — Share of Meeting
Arts And Culture█████████████████████████████████████████████59%
Procedural██████████████19%
Youth Programs████████11%
Community Engagement████████10%
Budget Equity Analysis█1%
Summary of Proceedings

Leesburg Performing Arts Commission Meeting - February 26, 2026

The Leesburg Performing Arts Commission convened on February 26, 2026, with all seven members present (six in person, one remote). The meeting focused on using remaining bond funds by July 1, establishing a youth talent night, and planning future budget requests. The meeting adjourned at 6:19 PM.

Consent Calendar

  • Adoption of the meeting agenda: Approved unanimously (7-0).
  • Adoption of the previous meeting minutes: Approved 5-0-2 (two members abstained due to absence at the January meeting).
  • Approval for Commissioner Pamela to participate remotely: Approved unanimously (7-0).

Discussion Items

  • Use of Remaining Bond Funds: The commission discussed two ideas: a "Memory and Melody" event at senior care facilities and a youth talent competition with scholarships. After deliberation, the commission moved forward with the talent night concept for graduating high school seniors.
  • Creation of a Mailing List for Performers and Vendors: To streamline future calls for artists, the commission voted to direct the staff liaison to add a notice on the town website inviting interested parties to submit their email addresses. Commissioner Kaylee will maintain the list. The motion passed 7-0.
  • Budget Request for FY2026-27: The current budget line item is $5,000 for the commission; an additional $8,100 requested as an addendum was not initially included. The commission voted 7-0 to authorize Commissioner Tony to write a letter to the town council explaining the need for the additional funds.
  • Staff Liaison Updates: Whitney announced a boards and commissions networking event on April 30 at 6:30 PM at Idolete (RSVP required). Commission members will take a group photo after the meeting for a presentation. Peter and Pamela will tour Old Isaac Walton Park on March 9 at 10:00 AM to evaluate its potential as a performing arts center.
  • Future Planning: Subcommittees for event planning will be formed after the budget is finalized in March. Mary Sellers, the county’s arts initiatives coordinator, will present at the April meeting. The rubric for selecting artists will be revised by Commissioner Kaylee and another member before the next meeting.
  • FOIA Guidance: Whitney clarified that any gathering of three or more commissioners to discuss commission business requires a posted meeting or gathering notice. Meetings can be held virtually with advance notice.

Key Outcomes

  • Motion to Hold a Talent Night: Passed 7-0. The commission will develop a detailed proposal for a spring talent competition featuring high school seniors, with scholarships awarded. The plan must be submitted to the town council for approval, with a target event date in late May or early June before graduations.
  • Motion to Create a Mailing List: Passed 7-0. The staff liaison will add a web notice; the vice chair will collect and manage email addresses.
  • Motion to Send Budget Letter: Passed 7-0. Commissioner Tony will draft a letter requesting the additional $8,100.
  • Next Meeting: Scheduled for March 26, 2026. New business items must be submitted to the chair by March 12.
  • Meeting Adjournment: The meeting was adjourned at 6:19 PM.

Meeting Transcript

As the chair, I'm gonna call to order uh this meeting, and we are recording the meeting. Uh we have a Title Six demographic survey announcement. The town strives to provide equal access to services regardless of race, color, national origin, or English performance recruitency to help us assess our community's needs. The town would appreciate members of the public completing a voluntary and anonymous demographic survey to access the survey. Please scan the QR code on the counter. Okay. We do have quorum. We have uh six people in person. We do need to take a vote to allow Pamela to also participate remotely. Um should we do it after our adoption of so we start there, right? Kaylee. Okay. So do I have a motion to allow Pamela to participate remotely? Voting. I motion. Thank you. A second. Second. Thank you. All in favor. Thank you. All right. So Pamela, you can vote with us now. Thank you. Uh super excited we're all here. That's that's awesome. Um, we have a full uh commission. We'll get to welcoming our new commissioner here in a moment. Um, I would like to have an adoption of our agenda for this evening. So, do we have a motion to adopt this evening's agenda? Motion. Thank you. I second. Thank you. All those in favor. 7000. It's been a long time since we've had that. Um so Miriam, you won't be able to participate and Mark, you won't be able to participate uh just because you weren't in the meeting in January. But if we could take a look at the minutes, are there any addendums we need to make or anything we need to do? Okay, but are you here for 6010? Are you here for collecting our commission patients? Yeah, I think no, okay. Kaylee, what were you saying on? I was just making sure I had the numbers right for the participation. Okay. Do I have a motion to adopt the minutes from last meeting? Motion. Thank you, Kaylee. Do I hear a second? Second.

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