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Record of Proceedings

Loudoun County Communications Commission Meeting - November 3, 2025

Commissions & Advisory Boards — Monday, November 3, 2025
BodyLoudoun County, Virginia
SessionCommissions & Advisory Boards
DateMonday, November 3, 2025
StatusFILED
Video Record
0:00 / 1:23:55

Original source
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0:00

All right.

0:01

So I will call to order this meeting of the Loudon County Communications Commission October 27th, 2025.

0:12

The first items on our agenda are an approval of the agenda and the minutes.

0:17

Are there any additions to the agenda?

0:24

I will move to approve the agenda as presented.

0:27

Is there no second?

0:29

Seconded.

0:30

All those in favor, aye.

0:33

Aye.

0:34

All those opposed or abstentions.

0:38

Extension from uh Commissioner Stone.

0:42

Thank you, Commissioner Stone.

0:43

Abstention from Patrick Ryan.

0:46

For the minutes for the approval of the case.

0:47

Correct.

0:48

Yes.

0:49

Right.

0:50

Agenda, excuse me.

0:54

So our second item is the approval of the minutes, the minutes of September 22nd, the meeting minutes.

1:02

Has everyone had an opportunity to review those minutes?

1:06

Yes.

1:08

Excellent.

1:09

All right.

1:10

I'll move to approve the minutes of the September 22nd meeting.

1:16

Seconded.

1:18

Hearing a second, all those in favor say aye.

1:21

Aye.

1:21

Aye.

1:22

Aye.

1:23

All those opposed.

1:26

Any abstentions?

1:28

I will abstain.

1:29

Commissioner Stone abstention.

1:32

Commissioner Ryan abstention.

1:37

Okay, there are four abstentions.

1:41

The minutes are approved.

1:45

Who's the fourth abstention?

1:47

I'm sorry.

1:48

By me, thank you.

1:51

Can they be approved?

1:52

That's only four votes.

1:54

We have a quorum, so we have a meeting, and we have a majority of the votes as ayes.

2:04

So the next item in our agenda is public comment and discussion.

2:08

We have no members of the public registered to speak with us tonight.

2:14

Can I ask a question since the meeting isn't published on the county calendar?

2:19

How would any member of the public join us without a link?

2:24

Yep.

2:25

Thank you for raising the question.

2:27

It is a good and valid question.

2:30

One that uh I have cited the bylaws back at staff to remind them of the obligation to post it.

2:39

Um can turn to staff to ask what indications were available to the public besides our own emails planning and scheduling this meeting and our previous agenda posted, which does state the time and date of this meeting.

3:01

That would be it.

3:02

That would be it.

3:03

Yeah.

3:06

So I think to answer your question, Ryan, uh, technically it is there in the fine print of our last meeting, but it would be very difficult.

3:22

All right.

3:23

Um so we'll move on to our next agenda item.

3:25

Uh discussion of franchisee-related top topics.

3:29

Uh, neither of our franchisees are present tonight.

3:34

Uh, and Comcast has apprised us of that.

Discussion Breakdown — Share of Meeting
Procedural████████████████████████████████████████████44%
Community Engagement██████████████████████22%
Technology and Innovation██████████████████18%
Public Engagement█████████████13%
Survey Design██2%
Public Safety█1%
Summary of Proceedings

Loudoun County Communications Commission Meeting - November 3, 2025

The Loudoun County Communications Commission met at the Dulles Room in the Loudoun County Government Center. The agenda and transcript list the meeting as October 27, 2025, but the supplied timestamp is 2025-11-03, so this summary uses the required date. The commission approved its agenda and prior minutes, heard no public comment, discussed franchisee attendance, finalized a survey for the Board of Supervisors, closed action items, and scheduled its next meeting.

Consent Calendar

  • The agenda was approved as presented with a voice vote and recorded abstentions.
  • The September 22, 2025 meeting minutes were approved; four abstentions were recorded, but the ayes constituted a majority.

Public Comments & Testimony

  • No members of the public registered to speak.
  • Commissioner Ryan asked how the public could participate if the meeting was not published on the county calendar. Staff indicated the only public notice was in the previous agenda; the chair said staff had been reminded of the obligation to post meetings.

Discussion Items

Franchisee Topics

  • Neither Comcast nor Verizon attended. Comcast notified the commission in advance; Verizon has a practice of not attending.
  • Commissioners noted Verizon previously decided it was not legally obligated to attend and had reduced its state government representation. County staff confirmed there is no legal expectation of franchisee attendance. Comcast sends monthly updates and remains available for specific questions.

Board of Supervisors Survey

  • The chair presented a draft survey for the nine county supervisors, with roughly 13 questions covering awareness and engagement, review value, strategic impact and efficiency, and future options. The chair noted surveys should take about five to ten minutes.
  • During the review, the commission edited the draft, including: removing a question comparing the commission's technical expertise with county staff and consultants; moving the annual-report qualifier to the beginning of one question; adjusting an engagement question to ask about the supervisor's office rather than requiring supervisors to answer for their staff; removing the "don't know" option from one scale for consistency; and rewording a policy-guidance question to ask for an issue where the commission provided valuable input or made a policy recommendation.
  • A commissioner expressed frustration that the commission currently does little except use staff time, making the final question about maintaining, reforming, or sunsetting the commission the most important.
  • Some commissioners wanted a free-text field attached to the "reform" option. The chair and others opposed an open-text field at this stage, arguing the survey should first determine whether the commission should exist and that open-ended follow-up could come later.
  • During the discussion, a participant noted the county is spending $253,000 on a communications study, compared with the commission's free input.
  • The commission voted to ratify the finalized survey for distribution to Board of Supervisors members and, by friendly amendment, to close action item 266.

Action Items

  • The commission voted to close action items 259 (franchise status of Loudoun towns), 260 (third-party records tool), 264 (bylaw discussions with supervisors), and 265 (new bylaw proposal). The motion passed without opposition.

New Business and Commissioner Comments

  • No proposed new business items were introduced.
  • A commissioner noted the FCC removed e-rate reimbursement for hotspots and bus Wi-Fi, so the county will continue providing bus Wi-Fi and student hotspots while adjusting to the loss of that reimbursement.
  • A commissioner said he would not attend the December 8 meeting because of a conference.

Key Outcomes

  • Agenda and September 22, 2025 meeting minutes approved.
  • Finalized Board of Supervisors survey ratified; action item 266 closed as part of that motion.
  • Action items 259, 260, 264, and 265 closed.
  • The chair said he would follow up with Supervisor DeCrony or county staff to host the survey in SurveyMonkey or Mentimeter, and Ron would send the survey to supervisors with a cover letter.
  • Next meeting scheduled for December 8, 2025; no November meeting is scheduled.
  • The commission adjourned by voice vote.

Meeting Transcript

All right. So I will call to order this meeting of the Loudon County Communications Commission October 27th, 2025. The first items on our agenda are an approval of the agenda and the minutes. Are there any additions to the agenda? I will move to approve the agenda as presented. Is there no second? Seconded. All those in favor, aye. Aye. All those opposed or abstentions. Extension from uh Commissioner Stone. Thank you, Commissioner Stone. Abstention from Patrick Ryan. For the minutes for the approval of the case. Correct. Yes. Right. Agenda, excuse me. So our second item is the approval of the minutes, the minutes of September 22nd, the meeting minutes. Has everyone had an opportunity to review those minutes? Yes. Excellent. All right. I'll move to approve the minutes of the September 22nd meeting. Seconded. Hearing a second, all those in favor say aye. Aye. Aye. Aye. All those opposed. Any abstentions? I will abstain. Commissioner Stone abstention. Commissioner Ryan abstention. Okay, there are four abstentions. The minutes are approved. Who's the fourth abstention? I'm sorry. By me, thank you. Can they be approved? That's only four votes. We have a quorum, so we have a meeting, and we have a majority of the votes as ayes. So the next item in our agenda is public comment and discussion. We have no members of the public registered to speak with us tonight. Can I ask a question since the meeting isn't published on the county calendar? How would any member of the public join us without a link? Yep. Thank you for raising the question. It is a good and valid question. One that uh I have cited the bylaws back at staff to remind them of the obligation to post it.

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