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Record of Proceedings

FSM PRC Meeting Summary - April 8, 2026

Commissions & Advisory Boards — Wednesday, April 8, 2026
BodyLoudoun County, Virginia
SessionCommissions & Advisory Boards
DateWednesday, April 8, 2026
StatusFILED
Video Record
0:00 / 1:59:17

Original source
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0:00

I'd like to call to order the March 19th, 2026 facility standards manual public review committee meeting.

0:07

No members are permitted or participating remotely.

0:11

And committee members disclose that they are members of one or more affected groups and their respective declarations of interest are kept in on file and the minutes of the facility standards annual public review committee.

0:24

Just a heads up.

0:25

I have uh an appointment this evening.

0:28

I'm gonna have to leave at four.

0:30

And fingers crossed that Pete's gonna be here to uh fill in for the second half of the meeting.

0:40

Well I twisted his arm.

0:41

Okay.

0:43

But come away from John.

0:45

You know, if he doesn't make it, you know, this is a personal.

0:49

We leave it for.

0:50

What's that?

0:50

We believe it for.

0:52

Well, I was gonna ask ask Brandon to take it over again.

0:56

So anyway, uh, we're gonna do our best to kind of churn through this just the heads up.

1:02

Um for someone else.

1:04

I think Phil has to leave around four, also, right?

1:07

So the room's gonna get a little empty.

1:12

All right.

1:16

Uh Laura sent out a set of minutes.

1:20

Uh hopefully if you haven't read them, if you can scan them really quickly.

1:25

Um, I read through them, I didn't see anything uh context-wise that was really uh I didn't I didn't have any edits or suggestions.

1:37

I think you did a pretty thorough job of capturing what the discussion was.

1:42

It's all archaeology.

1:47

So is there uh motion to approve the meetings from our March 5th meeting?

1:55

So moved.

1:57

Okay, second all in favor, please say aye.

2:03

All right, aye.

2:04

Opposed.

2:05

All right.

2:08

Um talk session.

2:12

Go ahead.

2:13

Yeah, yeah.

2:15

All right, so um I had sent out a meeting poll, and it looked like it worked out better actually for most people to move our April 2nd meeting to April 9th.

2:24

So I was gonna officially do that unless anybody here objects.

2:28

Um, and then the other thing, the other question that was raised was if we do that, could we possibly move our April 16th meeting to April 23rd to have a two-week gap between the meetings?

2:41

So, surprise, I'm asking.

2:43

Can we move April 16th to April 23rd?

2:47

I'm not a fan of Dollar's birthday.

2:50

Oh I just saw on the 23rd there's a ESI class field trip, you know.

2:59

Okay, that's all right.

3:00

I just thought I would ask.

3:02

Um, so we'll we won't move that.

3:05

We'll just we'll have back to back.

3:07

We'll be on the April 9th and April 16th.

3:09

I will send out an invite for the 9th and cancel your invite for the second.

3:16

Get the calendar up to state.

3:23

That's okay.

3:24

Oh, July 2nd.

3:25

Do we want to talk about that then?

3:27

Go ahead.

3:27

Okay.

3:28

Um July 2nd is so close to the July 4th holiday.

3:33

So we're inquiring if we would have people available to attend a July 2nd meeting, and if not, maybe we would consider canceling that maybe.

3:41

What day of the week is that?

3:44

It would Thursday.

3:46

And the fourth is Saturday.

3:48

Saturday.

3:50

So most places are gonna be closed on the third anyway.

Discussion Breakdown — Share of Meeting
Procedural███████████████████████████████████35%
Zoning Regulations████████████████████████████████32%
Technology and Innovation█████████████13%
Bylaw Review███████████11%
Engineering And Infrastructure█████████9%
Summary of Proceedings

FSM Public Review Committee Meeting - April 8, 2026

The Facility Standards Manual Public Review Committee (FSM PRC) met on April 8, 2026, to discuss a draft form update tech memo, a 10-year reserve advisory opinion, and proposed bylaw revisions. The committee approved prior meeting minutes, adjusted meeting dates, deferred approval of the form update, agreed to issue the advisory opinion, and adopted revised bylaws with amendments.

Consent Calendar

  • Approved minutes from the March 5, 2026, meeting by unanimous voice vote.

Administrative Items

  • Moved the April 2, 2026, meeting to April 9, 2026; kept the April 16, 2026, meeting as scheduled.
  • Canceled the July 2, 2026, meeting due to proximity to the July 4th holiday.

Discussion Items

  • Draft Form Update Tech Memo: Kate McConnell presented proposed updates to the Proffer Status Update Form and the Performance Guarantee Release Certification (formerly Performance Bond Release Certification). The proposal included extending submittal requirements to certain plats, with a target effective date of May 1, 2026 – later suggested to be June 1, 2026. Ronald Dunbar explained that the change would help staff meet state code timelines and reduce inconsistencies. Committee members expressed concerns about redundancy, data tracking, and the need for a more streamlined system, citing Fairfax County's approach. No formal approval was reached; members were asked to submit comments to Laura for further refinement.
  • 10-Year Reserve Advisory Opinion: Zeb explained that instead of a tech memo, the zoning administrator would issue an advisory opinion on 10-year reserve letters. Jason identified that condominium associations were not addressed, leading to edits that removed specific code citations and used generic language referencing applicable code sections. The committee agreed to the changes and approved issuance of the advisory opinion.
  • Bylaws Revisions: Pete and Zeb presented proposed changes to the committee bylaws, including renaming to FSM PRC, clarifying staff's scope to FSM-related issues, and adding a mechanism for formal votes when consensus cannot be reached. Discussion centered on who could call a vote; members agreed that a second from leadership and support from the director would be required. The bylaws were adopted as revised with that amendment.

Key Outcomes

  • Unanimously approved the March 5, 2026, meeting minutes.
  • Deferred approval of the draft form update tech memo; directed staff to collect formal comments and revisit at a future meeting.
  • Agreed to issue the 10-year reserve advisory opinion with revised template letters.
  • Adopted amended bylaws, including the “Keith clause” requiring a second for a formal vote call.
  • Rescheduled April 2 to April 9, 2026, and canceled the July 2, 2026, meeting.

Meeting Transcript

I'd like to call to order the March 19th, 2026 facility standards manual public review committee meeting. No members are permitted or participating remotely. And committee members disclose that they are members of one or more affected groups and their respective declarations of interest are kept in on file and the minutes of the facility standards annual public review committee. Just a heads up. I have uh an appointment this evening. I'm gonna have to leave at four. And fingers crossed that Pete's gonna be here to uh fill in for the second half of the meeting. Well I twisted his arm. Okay. But come away from John. You know, if he doesn't make it, you know, this is a personal. We leave it for. What's that? We believe it for. Well, I was gonna ask ask Brandon to take it over again. So anyway, uh, we're gonna do our best to kind of churn through this just the heads up. Um for someone else. I think Phil has to leave around four, also, right? So the room's gonna get a little empty. All right. Uh Laura sent out a set of minutes. Uh hopefully if you haven't read them, if you can scan them really quickly. Um, I read through them, I didn't see anything uh context-wise that was really uh I didn't I didn't have any edits or suggestions. I think you did a pretty thorough job of capturing what the discussion was. It's all archaeology. So is there uh motion to approve the meetings from our March 5th meeting? So moved. Okay, second all in favor, please say aye. All right, aye. Opposed. All right. Um talk session. Go ahead. Yeah, yeah. All right, so um I had sent out a meeting poll, and it looked like it worked out better actually for most people to move our April 2nd meeting to April 9th. So I was gonna officially do that unless anybody here objects. Um, and then the other thing, the other question that was raised was if we do that, could we possibly move our April 16th meeting to April 23rd to have a two-week gap between the meetings? So, surprise, I'm asking. Can we move April 16th to April 23rd? I'm not a fan of Dollar's birthday. Oh I just saw on the 23rd there's a ESI class field trip, you know. Okay, that's all right. I just thought I would ask. Um, so we'll we won't move that. We'll just we'll have back to back. We'll be on the April 9th and April 16th. I will send out an invite for the 9th and cancel your invite for the second. Get the calendar up to state. That's okay. Oh, July 2nd.

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