Order the finance committee meeting.

First item on the agenda our approval of the minutes for June 20.

Make a motion to approve.

Second.

All those in favor, raise your hand.

Three oh so move.

Next item we'll take and I guess the next three items, the hotel motel tax, auto rental tax, and finance update.

Good afternoon, council.

Good evening.

So the first item I have is the hotel motel tax for the month of June.

There was a collections of 336,259.

This ended our fiscal year with a um total annual collections of 3.762 million dollars for our hotel motel.

Um although our budget for the city collections for the general fund um was 1.282 million.

Our actuals ended up at 1.074.

So we were just shy of that of about 208,000.

Um as we indicated before, there's been change in some of the hotels at the time that affected the um actuals for the year.

So we do anticipate, especially with some of the events that we um have coming on within the next fiscal year throughout the city to have an uptick in that um for FY26.

Moving on to the auto three percent auto for the year.

We came just uh for the month, I'm sorry.

We came out at um one point uh I'm sorry, for the the um amounts that I mentioned before, the one point oh seven four was actually for the um auto, three percent auto.

Um so we were just shy of um the total for that.

The total for hotel motel was just under at 77,000.

We had 3.839 budgeted and ended up with 3.762 for the annual, which is a just short of uh 77,000.

Okay.

So um we anticipate that we will be able to bounce back next fiscal year as we're entering in the current uh we're all ready um planning for an increase.

We do have um the uh partial reserves for year end we did for overall um for what we anticipated um to be distributed, we did come in um slightly higher because although we were budgeted for that amount, we um did not distribute the full um amount that we could.

So we have a hundred and fourteen thousand that will for the auto that'll go into reserves and another twenty-five thousand for hotel motel that'll go into reserves.

Okay.

Um overall financially for the general fund for this fiscal year.

Um we are in the middle of closing um for our ACFA.

That process um can take up to six months.

Um we are progressing quickly in that.

Our pre-limin preliminary numbers has a um positive of 2.8 million that we would be able to utilize for to pay out any last um invoices, unpaid um accounts, or to go towards our capital for year end.

So um we had budgeted um right at 2.8 million dollars for our um year-in capital, and so uh we were able to come in pretty much on target for that.

Um we like I said, we may have a few um additional expenses as they come through for um the month of June that will reduce that slightly.

These aren't are not final numbers, but we should be pretty close.

Okay.

And so those three I ask that um the council will receive motion to receive and second, second.

Motion to receive and fire.

Second.

So move.

All those in favor.

All right.

This is 3 0.

The next item on the Finance Committee agenda is to revised MOU and SRO for Marietta City Schools.

Okay.

So this is a memorandum of understanding between the Board of Education and City of Marietta.

This is a five-year contract that we renew periodically.

So it is up for renewal.

It ended as of June 2025.

So at the end of last month.

This will start a new contract that will go through 2030.

On your handouts, you should see the red line version of the edits that we have made for that.

There are some questions that I received today from the school board.

Verbally, I've requested those items via email.

Any questions that they may have in regards to the con any final questions or concerns they may have regarding the contract that they were provide to me via email this week, so we should be able to address those.

I think there was questions primarily related to the increase in equipment cost.

As you know, since 2019, when it was last um updated, there have been a number of changes in equipment costs, including our vehicles.

So we'll have those discussions.

And then if there are any changes, we'll bring it back to council in advance of our um agenda work session.

Yes, sir.

Um I want to guess the red line that was included here was the differences between the last last year's contract and this year's contract.

Yes, sir.

For assigning the officers instead of instead of mutual agreement of the city and schools, it's now police chief and the and superintendent, just to make that a bit more clear and more stream uh streamlined on that end.

Yes.

And uh I guess with the school safety technologies technologies, you also had to add in the additional stuff about administrative.

Yeah, the security stuff, the line there on page four.

Yes, so that has to do with the school's um change in security policies for this school um upcoming fiscal year.

We wanted to just make sure it was clear what the um SROs or student uh school research officers' roles are as it pertains to the new school security policy, so we just wanted to make sure that that was outlined in that um policy.

And graphic dollars.

The there's an attached memo at the very end from the uh police department.

Is that intended as a standalone document or is that intended to be incorporated in part into the uh contract?

So that is um just a memorandum to the school board um so they'll understand some of the changes that are included in the contract, but it is um included as an attachment A for the overall contract and will be included as part of the um full contract just as a supplemental information.

Okay.

It's a listed exhibit A on the thing.

I'm just trying to change 200.

Yep.

Yep, catchman A.

Okay.

I don't have any other questions.

Um, you said that there's possible there's possible additional questions and or changes that might happen.

So this item probably needs to be moved to the work session instead of the council meeting.

Yes, sir.

Um I talked with them verbally today.

Um and like I said, they had a few questions, so I just asked them to email it to me so we can formally address all of them.

Um if any changes are made to the contract, they will be um highlighted and brought forth for the agenda work session work session for review at that time.

Mr.

Chair, you ready for a motion?

Yes, sir.

Make a motion to move this forward to the agenda work session.

Second.

All right.

Any more questions?

All those in favor, raise it right hand.

All right.

3-0 pass.

There's nothing else to come before the finance committee.

Um first order of business minutes from the last meeting.

Make the motion to approve the minutes.

Second.

All in favor.

Right.

That's unanimous.

Um Board of Lights and Water appointment.

Consideration for a board of lights and water where one of the one of the uh participants on the board is um going to be leaving us in the next within the next month.

So um need, I guess we first we need some um names brought forward.

Yes, sir, and the uh the requirements of this one are a little different.

Um instead of just being a resident of the city.

This uh position is actually for someone who represents a business that is not inside the city.

And so uh it has to be in the service area that we have.

So it couldn't be you know uh a bid that we won in another county.

Uh it's got to actually be something in the our service area itself.

Uh it can be uh one of the folks that that run the business or own the business, or it can be an individual who is employed by the business.

So it can be either.

But they have to have B LW BLW customers, correct?

Yes, sir.

Have to be a BLW customer and they have to stay a BOW customer during the term uh that they're on the board.

Uh if they if the business stops uh being a customer, then they have to uh go uh off the board and then we have to have a reappointment of somebody else.

Um the it does give an either-or uh in the appointment.

Uh it could either be somebody who um is a cobb county resident um with a business there, it could be somebody who actually is a city resident but works for or owns a business that's outside the city and is in the service area.

So it could be either.

What we had previously was somebody who lived in Cobb County but and owned a business that was outside the city and was served.

Um Griff, could not it be possible to have a list of those I mean, is that something that's easy to print off?

I actually have a list of of the customers and I can forward that to you tomorrow uh so that everybody has that, but we did prepare a list of all the customers so that you'll be able to look at that.

And does this have to be done now?

Can we put it off until next month?

I mean to give well, I mean you you can put it off to next month.

It would just mean there would be a vacancy uh between the that month period until you applied.

There are plenty of people on the board, so they'd still be able to function and have the votes that they needed uh with what they need to do.

Um so it's it really depends on when the council feels that uh you're ready to put their name forward.

That's fine.

I just anybody from the city contacted any of the uh businesses to uh no, we've not made contact with any b any particular businesses to ask if they have uh interest or have any buddy.

We wanted to get the direction of counsel on how you would want to approach that.

I I I think it would be, you know, everybody look at the list and see if they something comes to them about a certain individual that would be good for the board.

Yeah, I think I don't have a problem with this being off a month.

I mean, I know that you're looking to see if we can get this before the well I'd like to get the thing filled, but I it's it's totally up to it would be I mean there'd still be six board members.

And then we'd have a chance to talk amongst us because it could get you know everybody had one person that I think we need to put a lot of thought into it and you know work amongst our ourselves to to get the right person.

Right.

Totally fine with me.

To start that process, we could tomorrow get the list to everyone.

I might even be able to send it out tonight actually after the meeting.

But we can leave it the way it is now, I guess until you know what we have a couple of weeks before the next.

Yeah, we was it the 11th?

Yeah, Monday, the eleventh.

Yeah, would would you want to move it to the Monday just so that there can be an update and you can the council could let us know how you'd like to proceed?

By that date.

Okay.

So motion to move it forward to the agenda work session on Monday, August 11th.

Second, yeah.

All in favor.

Okay.

Um property and casualty coverage.

Good evening.

We had some really high renewal premiums that were predicted.

So because of that reason, staff decided to ask for a proposal from Gurma with GMA.

We were very pleased with the proposal that they came back with.

That should have been in your packets.

They unfortunately do not have the information to present to you tonight, but they did tell me that uh the quote that they have stays at $2.1 million, which is significantly higher.

Um Gurma comes with some really great benefits.

Um I've listed them on the memo that you have, uh $10 million limits for both flood and earthquake coverage with with no exclusions for flood.

They have a crisis management coverage up to $50,000.

They give free property appraisals every three years.

They have uh annual safety grant uh eligibility up to 10,000.

Uh my personal favorite is they have a legal helpline.

Uh we can access it 24 hours a day, and it actually is our same uh employment attorneys that we deal with now, which would save us a significant amount of money.

Um they have loss support uh programs uh which include a driver simulator, training for our employees, and also training for staff, potential for dividends, uh, which means that we would get money uh back each year depending on how many years we've been involved, and it's also a rate guarantee for the next two and a half years.

Um so presenting all the information that we do have at this point, right now uh the Gurma quote is about 1.4 versus a possible quote of 2.1 million.

In addition to that, the amazing cost savings with the 24-hour hotline that goes directly to LRB.

Um I actually have Gurma here if you have any qu specific questions about the coverage.

Anyone just in comparison with the current or current provider the coverages seem to be the same, everything else seems to be the same, it's just seems to be a cost of response.

Yeah, I have um did you want to come down and I think it'd be good to hear from uh our members that are here.

Um I would like to say that this actually would be a decrease from our current policy.

Yeah, we'd actually save money over what we're currently doing, not even looking into the future what we'd be paying.

That's always good.

But yeah, we were real excited about with the discussion that we had uh recently uh with the individuals you see in front of you, and uh would love to hear from them for a minute about why they would love to bring us into the system.

Thank you, Bill.

And I'm Stan Deese, I'm the director of risk management services at the Georgia Municipal Association, so I work on all the property and casualty programs that we offer through GMA.

Uh I you know these these group self-insure, I've been at GMA about 11 years, but I've worked with these group self-insurance programs for 25 years.

So I I believe in them.

Um, it's a similar, there are similar pools for the counties and and the school systems across the state and uh various other industries.

But we all work work together.

Um and the coverages in the Gurma program are specifically designed for cities.

Um it's not trying to fit a standard policy that fits a private business over here and then it's trying to fit a public entity over here.

These these coverages are designed for cities.

Everything we do is for the benefit of the cities.

There is no stockholders here, it's a not not-for-profit program, and your owners of the program as participants.

So you you do have a say so in things.

We ask for input from from our cities every year of things that we can do to improve, and we take those things seriously.

We we take the larger members, we bring them together every year.

We have uh uh you know a facilitated discussion and and ask for recommendations back from the members who are actually participating in these programs.

I I say this in all honesty that for for the Gurma is the best place for cities in the State of Georgia.

And there's a reason why Gurma is the largest provider of property and casualty insurance to the cities in the State of Georgia.

And it's been around since 1987.

We figured a few things out over the years where we're stable.

We're subject to the same pressures that the insurance companies are.

You know, we we we rely heavily on investment returns to discount the claims that that come in, you know, the storms and the property losses, the reinsurance markets.

We we we are subject to those things too, and sometimes we do have to increase rates.

But we really do our best to to hold those.

If we do have to increase it, we try and keep it as stable as possible so that cities are not shocked from from year to year.

Um, she mentioned uh Akeisha mentioned all the uh the the ancillary benefits, and you know, those are those are great benefits.

Um we have cities that call the LRB hotline every single day, and over the course of the year you can imagine that's you know quite a cost savings for for the cities, the property appraisals that helps keep all your your scheduled values up to date.

We do them every three years.

You get a nice report back with pictures and statistics about every location.

Um, you know, the the free training through local government risk management services or what you may hear, um LGRMS at uh GMA uh conventions and things like that.

We jointly own that organization with the association county commissioners, so when they're out they they do the loss control for both cities and counties.

We fully understand the immunities that are available to cities.

Some lately a lot of the lack of immunities that may be available to cities, but um we we understand Georgia law.

This is all we do.

We work for Georgia cities.

And uh, you know, in terms of Marietta, since I've been around, this is the first time we've had the opportunity to to look at it.

And as I um I didn't know a lot about the operations in the city, but as I explained to Bill before, Larry Hanson and Michael McPherson, who who is your uh representative, you know, they they both told me that this is an incredibly well-run city and very well respected.

So it's a very attractive account to us, you know, to to bring into the fold.

We want good members.

Does it mean that you know you some years you may not have bad losses, but we're not gonna punish a city because one bad thing happens.

Now, when things happen consecutively for three or four years, well, then it becomes a trend that we have to price your account as accordingly.

But you know, one one one bad event, we're not, you know, that's that's not going to impact your your pricing from that standpoint.

We you know, we we we're here to serve the cities, and that's all we we do.

So I'm sorry, I'm not sure if I answered your question, but could you it's okay.

Uh the qu my question is just comparing the two comparing the two is making sure that all the various coverages we had in our previous policy are the same as we have for the current policy, and then we have the additional benefits, it looks like just taking a look in there, and we'll also take a look at the proposed premium versus both our current and then the possible premium re-up.

Just trying to get all the information, make sure we're so the coverages within Gurma tend to be broader than the standard markets.

Like oftentimes your liability limits may be on the standard insurance companies may be two times your your per occurrence limit.

So if you carry a million for general liability, you may be limited to two million dollars in a given coverage year.

With Gurma, it's either unlimited or it's five times your per occurrence limit.

I mean, we we really try and make the coverages broader to protect the cities.

The you know, in and we you know the the only Gurma comes automatically with cyber liability up to 250,000, a city the size of Marietta at no charge.

Obviously, a city the size of Marietta needs a larger limit for cyber, but we can get that for you.

You have to pay additional premium for those higher limits and from cyber liability standpoint, but it's over and above the $250,000 that's our that's already provided, so it is less expensive for those higher limits.

And we have outlets to to procure all those coverages for you.

We work with Lochton Southeast, which is one of the largest brokers in in the world.

So we we we partner with very large entities so we can bring the resources that you know the large insurance companies, the large brokers down to the Gurma program and its members.

So if you need if you need a one-off ancillary coverage for whatever the case may be, uh you know, airports or you know, you have a whole fleet of drones that you want additional coverage on, we can get all that for you.

We we have access to all the same markets.

Thank you.

Sounds great to me.

Me too.

We will we would have a separate conversation with you about cyber coverage and executive session as per Georgia law, but uh we appreciate the flexibility for Dharma to be able to look at all options for us.

Yes.

Anything?

Any further questions?

Thank you.

Thank you.

Um, Mr.

Chair, we would just ask that this be pushed to the Monday meeting.

Okay.

Um, so that hopefully we would have the other quotes uh so you'd have absolute numbers, but uh these numbers are looking pretty good for us at this point.

I have a motion to move this.

I'll make a motion to move this forward.

Second.

All in favor.

Okay.

We'd like to thank Keysha NHR for the work on this.

Absolutely.

Mr.

Chair.

That was the AW agenda work session, right?

Yes.

Okay.

Next thing is uh workman's comp third party.

You back.

I'm back.

Um the workers comp uh third party uh TPA.

You also received that in your packet.

Um it is just uh request to renew Brentwood's current contract.

Um it expires December 31st, 2025.

They've done very well this term.

We're happy with their service.

Um so the recommendation would be to approve this contract for one year.

Anybody got any questions?

One couple.

Um the contract outside of changing the dates and then the number the actual numbers or for call for the cost, it's the same language, same contract as other as we approved a few years ago.

Yes, there they everything is the same for that one year period.

Okay.

And the for the term of council um uh issue, the 120 days is this is sufficient for us to deal uh deal with on that end and dog.

Yes, sir.

That is correct.

Thank you.

Okay.

Bill, do we need to make a motion to move it forward?

Yes, sir.

You could actually move this one to the agenda uh for approval.

Okay.

Motion to move this forward to the agenda for approval.

Second.

All in favor.

That's unanimous.

No objection to consent.

Consent.

Consent.

No project.

On consent.

All right, thank you.

Thank you.

You still have to come.

Um see no further business before the personnel.

We'd I'd like to adjourn.

All right.

I call to order the parks and recreation and tourism committee.

The first item of business is to um approve the uh minutes from June 25th.

Do we have a motion?

Uh I make a motion to approve the minutes of June 25th.

Second.

Second.

It's been moved and second.

Uh all in favor?

Aye.

Okay.

Uh that passes 3-0.

All right.

2009 Parks Bond Report.

Rich.

Thank you, Mr.

Chairman.

Good evening, everyone.

Uh Parks Bond uh report is standard as usual.

Last uh month we received almost eleven hundred dollars in interest, which brings our available unallocated balance, almost 107,000.

And uh we've been holding that for anything at Wildwood that may occur.

And I don't think we're going to have any issues.

Uh later in the memo, I mentioned the restroom.

Uh the pit has been dug for the restroom at Wildwood Park.

Delivery for the unit is scheduled for tomorrow.

And installation will take place on Thursday.

Uh provided we don't have lightning and squarms.

It's put in with a crane and the crane operator gets to make the decision on how safe he feels out there.

So uh you know that could delay it.

But we're uh anticipating that we'll have that in by Thursday, and then we'll be able to wrap that project up.

And then we can look at that uh balance in the future for some projects that are either underfunded or weren't funded at all at this particular time.

Um I will add that we will have some money coming in to the park spond in the future as well for the property at the corner of uh Polk in Burton Hickory where the roundabout's gonna go.

We're being compensated for some of that property that we bought with park spond money.

So there'll be some additional funds that will go in there as well.

And what's the amount left on what's the current amount left on that?

Uh it was over 100,000.

Do you remember what the total was, Mark?

I don't know off the top of my head.

Uh it was in the 100 some thousand range, as I recall.

90 to 100 and something.

So substantial sum.

Yeah.

Uh let's see.

We did uh issue a contract for West Dixie Parks renovation.

We are still held up a little bit in permitting.

We have a an issue that we need to resolve there in relation to the uh stream bank and the stream buffer.

So there's a couple options that we have that we're working with uh public works with them on.

Uh Mr.

Deckman, Mr.

Friedman met with them yesterday.

And so we're gonna discuss that a little bit further this week so that we can release them uh to actually get water construction out at that particular site.

Um we did select the playground equipment that we'll be installing at that location, so we're able to upsize that a little bit over the original uh bid that we did.

I know uh councilperson Richardson had a meeting with the neighborhood over there.

I didn't know if you had any comments you wanted to make.

Well we then we did have some comments, and I was waiting for you to get back.

I know you were on vacation.

Um they would like to see a basketball court.

Um kind of where the one is right now, I guess where the parking lot is right now.

Yeah, well the parking lot was in the corner, then the basketball court was out further into the park.

Introducing a basketball court at this time will be problematic in the sense that we would have to change the grading plan to accommodate it.

Uh depending on where we put it, and I would say pretty much anywhere other than where the existing parking lot is will require additional tree removal.

Uh going elsewhere and in terms of grading it out to create a flat area.

There are two locations.

We would have to take out additional trees in order to do that.

So there we're gonna have some redesign, some redesign drainage, uh go back through permitting.

Uh we're not able to take out elements that we have now because those have already been submitted to the state as part of the grant.

So I I don't really think it's feasible at this point.

I mean, I'm not saying anything can't be done, but it just depends on how important that is and how much we'd want to delay, because this could add a two-three months easy to the construction schedule to try to design that and get it in there and get it all permitted.

Could that would that be something that we could talk about later to possibly add to where we don't slow them down now?

Uh I think pretty much the way it is is if we go for it with what we've got, there won't be much option later, will there?

Well, not really.

It would be to the east end of the property, and that would be the most significant amount of grading and the most significant amount of tree removal.

And then that's also going to include additional drainage work that we'd have to tie in.

So to come in and try to regrade that after we're already going, I don't think is uh makes good sense.

Why don't I come by and meet with you and let's see if there's anything.

And it doesn't have to be the full court.

I mean, you can always play a good half-court game.

Um something smaller than standard court.

So let's get together and talk to you.

Yeah, we can do that.

We rude out the scale.

We met on it today, and we have a half court like we have at Henry Park, and you can see how that lays in there.

Right.

What it does to the walking track, what it does to the trees, and and all of the other.

So let's do that.

I'll set up some time with you.

Okay.

No.

No.

It's kind of like an asphalt pad that's there, and somebody rolled over one of those basketball courts like you have at your house that rolls.

And then they just play.

Um that sounds a little dangerous.

Well, it's not really dangerous, but it's not optimal.

Yeah.

There was a basketball court in there at one time, and uh we rest to take it out because of noise in the neighborhood and different things.

It also was in an area that flooded, as you know, the whole thing is down in stream buffer down there.

So drainage is an issue, and that's one of the things that we'll have to look at if we really want to pursue this is how we're gonna manage that.

Uh so well, we can have a look, but uh one person had you know had placed it in there for some of the other neighbor kids kids to use.

And uh I think what I'm gathering is the subdivision there does not permit basketball courts in their property.

So those that are moving in are now thinking, well, maybe we should have it over in the park.

Uh and you know, we we designed it and had it all done about 18 months ago, so we're uh kind of late in the game, but uh, if we need to revise and you're all supportive of it, then you know it's just a matter of doing some more engineering and going through some more pim permitting.

Okay.

Yeah, I'll give you a call to set some.

Okay.

And then we can kind of talk about it after you and Cheryl have a conversation and we can be great.

Uh but in the meantime, uh, we should do that as soon as we can, because if we go into the phased approach of construction, we'd like to get the contractor out there to start to work and they're ready to go.

I mean, they could be there next week.

So uh get tomorrow if you're available.

All right, that'd be great.

Thank you.

I believe that uh takes care of the rest of the parks fund report.

Okay.

All right.

Thank you so much.

Thank you.

Um next up is going to be the uh recreation facility quarterly report.

Thank you.

I'm gonna turn that over to Eric.

And he did a fine job, uh, Rich, just so you know in your uh appreciate that.

I I concur.

Thank you.

Yep.

Great job is that.

That's right, I know.

Thank you.

Um so good evening.

Uh so this is the uh the quarter report.

So this is the fourth quarter report for uh Customer Park Sports and Fitness Center, Elizabeth Porter Park Spray Ground, and the Franklin Gateway Sports Complex.

Uh so starting with Custer Park Sports and Fitness Center, uh during the quarter we had uh three thousand seven hundred and eight attendees for uh for all of our activities.

Um for the fiscal year for Customer Park Sports and Fitness Center, uh we ended with uh six hundred nine thousand four hundred and sixty-five dollars.

Uh that was an increase over the previous fiscal year, so that was uh previous fiscal year was five hundred and twenty-eight thousand three hundred and two dollars, so nice nice increase uh at that facility.

The uh Elizabeth Porter Park Spray ground uh open for the season on May the second.

Um for the fiscal year we had twenty-six thousand four hundred and thirty-seven attendees uh at the spray ground, so quite a few uh number of people.

Um the uh you notice the growth the gross revenue, just total gross revenue and total of tenants were down slightly.

Uh some of that was really due to weather.

So when people rains people just they don't they don't come to the spray ground.

And so if you remember back to the uh to last July uh was very rainy.

Um typically during the month of July we have about two inches of rain, and last July we had about 14 inches of rain, it was extremely rainy.

And then this June it seemed like it rained almost every day.

Um but we normally typically you have about three inches of rain, we had about seven inches of rain.

So because of that, the during those months it wasn't quite as well attended as as other months.

So uh uh just for going into this fiscal year.

So while this is not on the report, uh just for the month of July so far, we've had a little over 12,000 people come to the spray ground this month, uh and that's compared to a little over 8,000 last July.

So we've had a nice uh kickoff to the new fiscal year.

Uh the Franklin Gateway Sports Complex uh had uh 53,701 participants uh for the fourth quarter, and then soccer rentals uh were a little over four forty-four thousand of those participants.

Um Eric, was that up or was that down from last year?

Just out of just for the for the quarter.

Yeah.

Um the quarter was up a little bit.

Okay, good.

I think Councilman Ghost.

Just a brief thing.

Um the reports we didn't get them in the packet.

So we're going off of your off your word as opposed to off paper this time.

You did not get it.

No, no.

Okay.

Both the Parks Bond report and the quarterly report.

Really?

Okay.

Could you email those to us afterward, please?

Yep.

Thanks.

All right.

Okay.

I'll make sure you get those.

So the continued on Franklin Yet Way Sports Complex.

Um when you get the report and you have a chance to review it.

Uh just as I mentioned the last quarter, we hit there was a um uh fiscal year 24 was was quite a bit higher than that we've had in fiscal year 25.

Uh as I explained during the third quarter report.

Um part of that was because uh in February 2024, uh we moved from a net 30 payment model to a pay in advance uh model.

Uh so normally where we would collect payment after the rental, uh we started collecting it uh during that month uh prior to the rental.

Um and so an example, this is for uh for June 2024.

Uh normally we would have collected payment uh for those rentals uh in July of 2020 2024, uh but instead the payments are made in advance, so we recorded the money in in field scale year 24 instead of 25.

Um additional additionally fiscal year 24 gross uh 2024 gross revenue uh also included uh payments of past due amounts for organizations.

So that was one of the reasons why we if you remember we switched uh last during that time period uh to to pay in events uh for that.

So uh some of those payments were were from fiscal year twenty-three, but they were recorded in fiscal year twenty-four.

Um and then we also had a few organizations uh that have have rented previously at Franklin Gateway, but have found other locations to rent.

Additional additionally fiscal year 24 gross uh 2024 gross revenue uh also included a uh payments of past due amounts for organizations so that was one of the reasons why we if you remember we switched uh last during that time period uh to to pay in events uh for that so uh some of those payments were were from fiscal year 23 but they were recorded in fiscal year 24 um and then we also had a few organizations uh that have true have have rented previously uh frankly gateway but have found other locations to rent so um all of that together um the uh if you look at fiscal year 20 fiscal year 24 it's quite a bit higher than than it is for the for this fiscal year so uh the total gross revenue for fiscal year 25 at frankly gateway is uh track closer to fiscal years 23 and 22 uh so for the fiscal year 25 we had uh 430376 dollars if you compare that to uh fiscal year 23 was 461 thousand eight hundred fifty one and then fiscal year fifty two was four hundred and fifty nine eight thirty two so a little more track and as we move forward it'll be more of an apples to apples because we moved past fiscal year twenty four um program wise for our uh our programs uh customer park sports and fitness center our total basketball program which includes our youth basketball league and all the activities we do uh we serve 464 youth um this past year uh for our Gem City summer camp uh we're wrapping up our final week this week um we increased our uh camping uh camping capacity from uh 240 campers last year to 360 campers this year and we've we've uh we're at full capacity for the summer um we held several events um up on the square and and thanks for our staff for all the work on that um do you want to point out that our uh the special event we did last year it's called uh coffee campfire encrypteds so it's more of an urban legend of Georgia uh type activity um we are pleased to announce that that was named the best pop-up events um by the Southeast Festival and events association chairs that was that was a pretty cool award and then um finally you keep me right a beautiful uh was again award this year past year award of the Governor Circle Award um by the uh keep Georgia Beautiful Foundation this is the third consecutive year we've done it there so that's good stuff yep that concludes my report thank you all right next up is gonna be our Marietta Business Association light post banners Richard yes Mr.

Chairman um art in the park as you know has been around on labor day weekend well over thirty years and this year they're asking to place a banner uh did you get this in your package yes okay all right good um and there's an example of that banner in there it's basically their logo that they use and uh in the agreement right now that we have with visit marietta whose banners are adorning the square uh allows other groups to come in and go in and Brittany Gray over at the Visit Marietta has graciously acquiesced this couple weeks in order for Art in the park to come up there she doesn't have any issue with it so uh this will just do something to enhance that two week period up uh before and uh through the Art in the Parks uh festival so uh staff has no issue with it and we'd be fine if you approve that request looks very festive I'll make a motion to approve the request banners second it's been moved and properly second all all in favor uh motion passes three oh no objection to consent no objection to consent all right so uh we'll move on to the Cherokee Heights arts festival requests for city sanctioning yes sir this will be the third year that this request has come from the Cherokee Heights Arts Festival so this is something you've dealt with twice before uh same kind of request they want to have uh the event sanctioned is the city sanctioned event which would allow them to conduct alcohol sales on the public street and um went off well the last couple years so we have no issue with that either.

So we didn't have any problems or anything last year with it no we did not motion to move this forward moving forward to the agenda organization or we approving it to approve it approved to move forward yeah to consent and if you approve it's been moved and properly second all in favor?

Okay.

Okay.

All right.

So we will um adjourn the Parks Recreation and Tourism Committee.

Uh, unless there are any questions.

Meeting is adjourned.

Call to order the judicial legislative committee.

First item of business is the meeting minutes of June 25th.

Make a motion to approve.

Got a motion and a second.

Hearing no changes or additions.

All in favor.

Passes 3-0.

Uh next item of business is the final plat for 213 Fraser Street.

Thank you, Chair, and good evening.

Um so as it says in the description, this is a request for final plat approval for 213 Franklin or Fraser Street, um, which would involve the subdivision of 213 Frasier into two properties which will be accessed from Summit Avenue, and they're going to be addressed as 198 and 202 Summit Avenue.

Um so last July City Council approved a preliminary plat.

Uh, and so uh staff has prepared uh uh essentially an analysis of the differences between that preliminary plat and the one that you have before you for consideration tonight.

Um a couple of those differences are descriptive in nature.

Um so the shape of the two parcels that are being created are now different.

They're more of kind of traditional rectangle shapes as opposed to the triangle shapes that were presented in the preliminary plat.

Uh then the borders with two of the adjacent properties are shown uh to be different on the edges.

Uh each one of those two adjacent properties are owned by the project developer as well.

Uh and so neither one of these two changes um staff evaluates to have an impact on the zoning, underlining zoning of the properties.

Um but then the third thing that staff is pointing out is that in the process, um, once receiving the preliminary plat, they've done some site work and including the sewer connections.

Um and just to note that there are two additional sewer connections that are shown to be made to an adjacent property.

And so staff has remarked that um those two you know which uh appear on uh 194 Summit Avenue, um, that property, if it were to be developed, would have to be considered by staff and then brought forward for city council for approval as well.

Um so we have that as a note, and it's something that staff will be paying attention to as well.

Um and with that, uh Mr.

Gardner, who is the project developer, is here to answer questions that you might have for him, and then staff is also available to answer questions as well.

So let me start and then I'll see you've got um so 303 Frasier, which is not actually under consideration at this moment, was turned into two pieces of land, two properties.

It looks at you mean between 206 and 303 Fraser?

Yes, so wasn't that all 303 Frasier before?

It looks as if it was.

I believe that's the case.

I don't have the historic background on that as to when that would have happened.

Is there a curb cut?

Where's the entrance on that?

Shelby, can we get to an aerial?

So it's like two different uh curb cuts into one into two oh six, the other into three oh three, both from summit.

Okay, I see where that one is.

Okay.

All right, so then the two that are under discussion right now.

Right above, right in which is really one piece cut into two.

Is there a shared driveway?

There would be a shared entranceway off of summit.

Okay.

It's shown lightly on the plan that you have.

You can see the red hash marks there.

Right.

All right, so that's a shared drive.

Correct.

For which there would need to be an easement, and we have a single property owner here that that would have to be worked out if it already has not been.

Okay.

All right.

Do I what's been our experience with those sheared driveways?

Just out of curiosity.

I to be honest with you, I don't I don't have a lot of the history um of anything at any time in which it's been negatively impactful, but others may have some history.

I I don't.

Okay.

Yeah, we've not really uh heard very much about uh the problems associated with that, uh especially on you know something that has maybe two properties.

Uh we definitely do have issues when we have uh private roads.

And uh the individuals in you know six, seven houses or whatever have to maintain those private roads.

Um they oftentimes will try to give them back to the city uh later on.

I want to say church street, almost down to the loop, and they had a shared driveway.

Oh, those.

Yeah, it used to be issues not being able to get all the way back.

Um I believe there were some visibility issues with that as well related to turning out of those properties.

I think you're right.

Yeah, I I think that gets cleared by who your neighbors are.

Um you have a good party and you line it up and people can't get in.

Your neighbor won't be happy.

So all we're looking at on this, Joseph, I guess you had a question, I'm sorry.

Yeah, mine uh goes more to the I'll start with the one that was first popped in my mind.

The bo the boundary changes and whatnot.

Um with the plating, has that all been done correctly so you have all the various properties properly done in the deed book at this point.

I guess it's more a question to the owner.

To the owner.

Have you all done?

Uh if you're okay with me, I think this is.

Yeah, there's a pre- the pre there's a previous version in our packet that shows a little notch that goes out above 194 summit.

And that's just the way it was drawn.

If you see there's a line up, it cut across and then cut over.

So we kind of just cleaned it up.

Well, no, no, not not just the I'm not talking about the sl the slant up to the straight.

The box itself.

Yeah.

Um that used to be 213 uh Fraser, I think.

Um on the current um one of the plans, one of the versions of the plans that I can see it has a small notch out that one out above um uh 194 summit.

And it seems like there are two different versions.

One shows the box, one says a small notch.

Uh are we clear which ones what uh what the boundaries are on that one?

That was the one we're seeking, yeah.

That this is the same thing.

So that with the notch.

We pushed that over two, three feet.

Okay.

You pushed 194 summit over two, three feet?

Yes.

So 194 summit gain gained some land uh with 198 now becoming a slightly slightly smaller.

Yeah, just kind of squared it up right there, yes.

Okay, and that's already been entering the deed records and all that stuff, or will that be entered into the deed records to properly show?

Yes.

Okay.

Um you already know about the easement stuff and just making sure that's all done for when the sales happen so that it doesn't get destroyed before it gets created.

Yes.

Okay.

Those are my questions, madam chairs.

Thank you.

And I'm still a little confused.

So I'm looking at on this, I guess it'd be kind of to the west.

On 194 summit, it says there's an approximate land lot line, and then to the west of that.

There is an original lot line that's dashed.

That's the additional land I'm just talking about.

Right.

I'm trying to figure out which is where.

So is it going to be like it is on this diagram?

Is that yes, that property line, yes.

That's the new property, not the dashed red and not the original dotted.

I'm not sure where the original dotted came from.

Right there.

So that says original dotted.

And then there is so there's an approximate land lot line.

There's an original lot line dashed, and then there's a red, and then there's a solid black, which is the land lot.

Solid black is a new one.

I'm not sure where that approximate plot line came from that one.

Okay.

I don't know what that's the surveyor.

They're the farthest to the left, that dark line, that's what we're that's what we move if you look, that's about two or three feet over from what was marked as the original lot line.

We pushed it over about I think it's two or three feet.

Okay.

You just kind of squared up the property and then cleaned up that line at the bottom just to clean everything up.

Okay.

Yes.

Okay.

So right now, um, Mr.

Cumming, we are only looking at the finalized for 202 Summit and 198 Summit.

That's correct.

Okay.

Right.

Do I have any other questions on this?

So I guess my question would be with that.

I guess the new look where we went over two feet and coming down.

What was the purpose for that?

Just out of the original lot line was kind of jagged and and just we were just trying to clean that up.

Um I asked a question.

Doug has a question.

Yes, please.

Okay.

Thank you.

Richard, do you own 194 Summit?

Who owns that?

I own all that.

So 303, 206, 198, 202, and 194.

Okay.

And just to clarify, because it does impact the other two properties that are not a part of the initial consideration, it is a plat that would impact all four properties by nature of it because it is changing those boundaries.

Okay.

So 194 isn't a purview.

So what is the foot square footage of 194?

I mean it used to be it says on here that the current square, and I don't know what that means, is 10,659 square feet or 0.245 acres.

Is that as it is drawn now or as it was before the line moved left three feet?

I don't have breeders.

Yeah, that to clarify my understanding is that's the way that it is drawn now, correct?

There.

Okay.

194.

There's currently at 0.245.

Okay.

Okay.

So that's on the plot itself.

Yes.

Thank you.

Yes, sir.

Do I have a motion on this?

I have a question.

Please.

So is that red line?

Is that the easement?

What is that?

That's an access easement.

The red hash?

Yeah, the red hash.

Wait, which red hash?

There's a lot of red hashes in the access.

Coming off of summit.

Not the dash line.

The crossing.

It's an access easement to be able to put the driveway through that easement and also to run utilities through that easement.

Yeah, if I'm reading uh manager real quickly.

So 198, one uh 194 and 206 be subservient to 202 for the easement.

206 and 194 be subservient to 198.

And then there's cross-easements basically for 194 and 206 because of that cross because of the uh access.

Or and the access is basically for the 198 and 202.

For the uh for their benefit.

Yes.

Yes.

So those are the four lots that would have to be involved in it as sales happen, then the one owner becomes more than one owner.

The 194, where's the access to the front summit, and then it would have access to the driveway as well if needed.

Yeah, the the direct the uh directional north 21 degrees, uh 20 degrees, 20, uh 21, 26, 4.

Uh west.

That covers over where some of the hashing looks like it should be.

The uh line right outside of it is the boundary of the easement if I'm reading correct correctly.

Okay.

Uh right there.

Yep.

So that that that line there seemed I'm guessing is your boundary or boundary of the easement on 194.

Yes, the access just to speak for you.

That is that is the um easternmost boundary line for the access easement heading into the properties on 194.

Okay.

So I have to deal with pro deal with property front day jobs, so I've had to get very familiar with easements.

And then 206 summit will enter from summit.

On summit.

I think they would have we would have the option to use that driveway or parking or straight off summit.

Yeah.

Okay.

And the reason why you probably need cross-usements on 194 and 206.

So that each can access the access the drive themselves.

Yes.

Okay.

I'll ask again.

Do I have a motion on this?

So I'll make a motion.

I'll make a motion to approve this.

Got a motion and a second.

All in favor.

I stand opposed.

May I ask one additional question on that then?

Please.

There were two additional sewer connections to serve a single parcel at 194 Summit Avenue.

What was the reason for the additional sewer access access when it doesn't look there's enough?

Well, it's it's quite deep at that manhole there, and we went ahead and put one in to as a option if we were to need it later.

It's a the why they had everything up, dug up and accessed, it was just a lot less expensive to put one in that we might potentially use later than it would be to go back and tear up and tear out, because that's quite deep at that manhole.

That's probably the deepest part.

That's what's that.

The intent the intent though, and as noted by staff on here, the the lot is not large enough for a subdivision of the lot down with the infill overlay.

So it's just going to be one house, right, on that lot.

Well, we with infill overlay, we would have the option to potentially put another one on that.

Um 5,000 square foot minimum.

Is that an option with council approval?

Or do you believe that you have that option?

I I I'm just trying to figure out where you what down the road if if I wanted to pursue that, then I'd have to come bring that.

I can't do it without going through the proper channels of doing that.

And I I'm don't have the money to even think about doing that now.

So I do you know the front one was done on an exception on an exemption plat, right?

We were going to keep that house and then the renovation budget was ridiculous.

I know.

I mean I tried and tried.

It yeah, it was exceeded the cost of building a random.

So then you by exemption plat, you're able to put it into two properties.

And then we've got the two that we approve, so we're up to four now.

And then 198 could be number five.

194.

194.

Yes, 198 would be 194 would be number five.

Yeah.

Okay.

Um, thank you for allowing me to ask the question.

It is right now recommended approval to council.

It passed 21.

Um, but I don't want it on consent, please.

I didn't hear what you said.

No, I'm not sure.

It it approved it passed 21, but I don't want it on consent.

Is all I'm saying.

Okay.

Thank you.

Next item before us is buckhead parking enforcement requests that got tabled previously.

Good evening.

Hello.

Um I will add a little bit of a disclaimer here.

This is regarding uh a mobilization of vehicles on private property, which is not something that the court handles, but because we do handle some booting on public property, I was asked to kind of pull some information together for you.

Uh Buckhead parking enforcement is here also.

They read a letter um uh June 25th meeting regarding what they're asking for, and I have included that in the memo.

I did not have an actual copy of the letter, so I had to go back and review the video to get the details.

Um and I have put some information in here regarding um other cities that we you know close to our jurisdiction and how they handle a mobilization of vehicles on private property, whether it's allowed, you know, prohibited.

If it is allowed, what is their fee for removal of the boot?

Um I can't make a recommendation to council for this.

All I can tell you is the data that I've gathered and what I see.

Um based on the letter that was read at the last meeting.

Um of the request the increase amount is higher than the state allows for towing.

That's another thing that I need to point your attention to.

Our ordinance references the maximum rate tariff for towing for the state.

I cannot locate a maximum rate tariff for a mobilization or booting.

So our ordinance does reference the towing regulations, which is what I've referenced here when we are comparing dollar amounts for a mobilization and the increases that they've requested.

Okay.

Does anybody have any questions over any of the information that was given to you?

I thought we had a booting maximum.

We do on public property.

We have an ordinance for um booting on private property, and we do have maximums that they're asking to increase the ordinance maximums here.

Please.

Make sure I'm understanding.

They're not asking for the regular car size.

I think the 10,000 below, that's still at 50 bucks.

It's only for the larger, larger vehicles like trucks, vans, and stuff like that.

Correct.

Yeah, that's what I understood also when I reviewed the letter reading.

They're asking for commercial vehicle immobilization to be increased, but anything less than uh 10,000 pounds or less, which would be our just regular you know, personal cars, they're not asking for an increase in that uh amount at all.

And the increase that they've actually requested for vehicles that are 10,000 one pound to 20,000 pounds.

Right now, our ordinance states that the maximum is 300 um 300.

And um the state maximum for that is 390, but Buckhead has requested 396 dollars.

So that's the one that exceeds the state maximum by six dollars.

Okay.

The 20,001 pounds or greater, they have we have it listed as uh per unit or combination unit, not to exceed 350 dollars.

The state actually breaks that down into a per unit, which the maximum is 585, and a combination unit of 1,105.

So their request to um to go to 462 dollars is well below either of those maximums for that 20,000 pound limit.

I mean uh weight class.

Okay.

I have a question.

Um so regarding the um 10,001 pound to um 20,000, being that the um the state is at 390.

Yes, sir.

And they're looking to exceed what the state has they were in their letter that they read they were asking for 396.

So that's six dollars more than the state of Georgia allows as you know for the maximum rate.

We actually boot in other cities, and this is one of the lowest prices.

This is one of the lowest prices um, Marietta out in Union City, it's 575.

Um so that's the reason that we were asking for the inflation from the $10,000 and one to 20,000 to the 396.

And then the 20,000 and over to be the uh 462.

I have a question.

Yes, sir.

So can we go above the state amount?

You should not.

No.

Yeah.

Aren't we talking apples and oranges?

Because the state is a towing and this is a booting.

Correct.

Our ordinance refers back to the vehicle towing rates as our maximum mobilization rates.

Yes, ma'am.

Are we currently the highest in the county?

Um, the category.

So the only other jurisdiction that actually gives a rate for the weight of the vehicle was Sandy Springs.

I know they're not in Cog County, but they were the closest one.

And we were well above them.

Um for the other jurisdictions, we are a good bit higher.

To the tune of um.

So like City of Smyrna ordinance only allow only talks about vehicles with uh 10,000 pounds or less, says personal.

Ackworth only allows a mobilization for parking violations for private property, a mobilization is prohibited.

Um Kennesaw is prohibited, Cobb County's ordinance is prohibited except for parking violations, and their fees are fifty dollars for removal of a boot because you have unpaid parking violations.

But that would be for cars, correct?

Not that tractor training.

That's for personal, yes.

None of the other jurisdictions within Cobb County or Cobb County specifically reference a commercial size vehicle.

Well, I don't think we should go over the state maximum either.

I agree.

Yeah.

That's kind of what I was getting at.

Yep.

Yeah.

Do I have a motion?

So on section 9410 2B.

Um I'm in agreement with the you know, the maximum moving to $390, as opposed to the $396 to keep it within the state regulations.

Um that would be my recommendation.

And on uh the second part there, I'm I'm okay with that.

So you're okay with it being not to exceed 462, which is their requested amount now.

Okay, so that's the motion.

Do I have a second?

Got a motion and a second.

Oh, any other comments, questions, concerns around the table.

Hearing none, all in favor.

It's 30.

Um yes to consent, no to consent, yes.

I'll go with consent.

Okay.

Just fight and hear it.

Yeah, fine.

Okay.

Yes to consent, please.

Thank you.

So it will be set not to exceed 390 and not to exceed 462.

Thank you very much.

Thank you.

All right.

The next item.

Ethics code new section.

Good evening.

Um the ethics committee met with some members of uh council a couple of weeks ago, um, and they had brought forth two items uh for discussion.

The first is they would recommend adding a new section to um the ethics code.

Um this is item 2025 zero six twenty-six, and it is related to prohibition on ethics complaints filed against candidates or incumbents within a certain period of the election time from qualifying to the election date.

Um de Heinz is here if you have any questions about that amendment.

Um we can talk about that one first.

So I have any comments, questions, concern first from the committee?

Andy, anything?

Um committee questions, comments, concerns.

No other section.

Um I ask a question then no one has a question to the attorney, Doug.

We find a way to put this without it looking bad.

Is there a way to approve this with an effective date of one January?

Absolutely.

So this year's elections would not be impacted by it.

And I would say that my concern would be for those of us who are running, us approving, it's almost like approving your pay raise.

We're approving our ability to be exempt from complaints for an election that basically starts next month, as opposed to making it future.

Because this is a necessary thing, I think.

Because we don't need people to muddy the water just to get rid of a candidate, but if we were to approve this right now for us.

I don't think I would call it self-dealing, but it's pretty close.

So thoughts around the room on that.

I think it'd be good idea to make it after we get off.

We that was concluded.

We know the rule, we know what the rules of the game are with on this thing.

We know what we're supposed to, we know we're supposed to do.

I'm okay with this being effective, January one.

So we we know we have to do for the ethics stuff.

That's what we have to do, what we have to do.

It's already written the code.

Yeah.

I can I can agree with the j I can agree with January one on that.

Uh but I do have one note.

The numbering is in conflict with our current thing.

Yeah.

It should probably be one four four one fourteen four two thirty rather than one ninety, because one ninety is already a code section that exists.

Okay.

And Mr.

DeHines, is this what I'm saying make?

Is is that I know that you guys are kind of doing this for us, but make sense.

But you have an any issue with that if that's the case.

No, no.

We're fine with that.

Okay.

The idea was not that the ethics process.

Complicate an election.

Right.

And bring an issue into play that's not necessary.

I think making effective beginning of the next calendar year for all the future elections makes perfect sense.

Okay.

All right.

Um so I'm going to go ahead and make that motion.

Yeah.

Um and the motion is to accept this amendment restricting complaints after qualification, but not effective until 1 January 2026.

Second.

Uh question.

Sir.

This is just adding the section in.

It's not doing anything else with the code with the code.

Just adding this amending to add this section.

Yeah.

So whenever we see the ordinance, you should just have this one code section rather than the entire ordinance itself.

Okay.

Right.

Yes.

Okay.

Doug, you good.

Doug?

Just the one section in the ordinance rather than the entire entire thing.

Yes, sir.

That would be fine.

I think I can think a question to the attorney is because you're changing the code.

They have to have two hearings.

Yes, sir.

Okay.

It's just an ordinance which will take two hearings.

Yes.

Okay.

And looking at the length of that, it really wasn't going to really go in till September anyway.

Yes.

So this way again, it takes effect next year and affects the council coming in.

And we're not kind of shielding ourselves from any bad acts that we may think of between now and then.

All right.

All in favor of the motion to approve with an effect make a recommendation to approve with an effective date, 1 January 2026.

Please so signify.

That's a 3-0.

I want to hold this off of consent if we could.

The mayor may feel differently.

He may want to rein us in and so we'll leave that off consent until he has a chance to weigh in as well.

Okay.

Next item, please.

Next item is 20250452.

Uh this item is just presenting you with the last two revisions or rewrites of the ethics code that the ethics committee uh has presented to you.

Um they're referred to as the December and May versions, but the December version has a date of October 28th, and that is the date that they made the change before you saw that version in December.

That's why it's referred to as the they'll refer to it as the December version.

And then the other version is the version you saw.

I guess two months ago, which is the May version.

Um they were looking at this, and they made a request, and Mr.

De Heinz can talk about that uh in the meeting that they had with the uh council members that were available to be there to discuss having a special call JL to discuss the ethics code in general.

And so with that, I'll turn it over to members de Hines and he can discuss what the request is.

Again, good evening.

It became clear to us that using the council of various revisions and getting comments at the end of the day was not going to be a process at the ended swiftly.

So we just talked about in a meeting we had with uh Councilman Richardson and and uh uh Goldstein a couple weeks ago was let's have a standalone JL meeting with the ethics committee to talk about just this and the only item on the agenda would be the ethics ordinance.

A lot of give and take between the committee members, uh the ethics committee and the council members, and then y'all can decide how you want to proceed from that point.

If we were to get a complaint today, we have an existing ordinance we can still follow.

Right.

So what we have done in the committee is we have told you over the last number of months, is take a refreshed look at the existing ordinance, bring it up to date, uh in terms of terminology, electronics, etc.

Clarify burdens of proof.

And also we looked at at least a dozen other state ethics ethics ordinance in the state of Georgia to compare and contrast provisions we had with this.

And so the May version is like a model of what we thought was the best of the best.

The October version was a total rewrite of the existing ordinance, as is.

Not entirely disseminate from the May version, but it's a little different.

We're happy to have whatever kind of conversation we need to have with council members and the committee about how we proceed from here.

But basically it's now left the committee, the ethics committee is in the hands of the council who work with you in whatever fashion wants you to do so.

Happy to answer any questions any questions.

And as I said with the meeting that I had with you guys, is that I agree that this probably needs to now be handled by JL and special call, maybe one or two.

I don't know what it will take.

Right.

Um and of course, everyone's invited if you've got nothing else on your calendar on that day.

But I think we've got to come up as a committee with something that we can support and then bring that to the full council as opposed to trying to break it down in full meetings.

So I think that's what we need to do.

And I thank you and the rest of the committee for all the hard work you've already put in.

And I know you guys took this challenge on, and it has not been an easy one.

But we do thank you.

Quite welcome.

Happy to serve and meet with you whenever we need to and do what we got to do.

Thank you.

So thanks.

Yes, Joseph.

Thank you.

No, it doesn't.

I also just like to echo the thank you very much for taking on and take taking a look at the ordinance as well.

Please.

No, I know it's been a lot of meetings.

That's fine.

I mean, you know, it's we're that's what we get appointed to do, and we take the job very seriously, all three of us.

Uh two of them are former city council members, so they understand the importance for the city.

Um I'm a relatively junior resident of the city, only have it later now almost four and a half years.

So happy to serve.

Thank you.

We'll do what it does to take to get the job done.

And we really thank you for the time put in.

You're quite welcome.

You know.

It's a lot of time.

Yeah.

Yeah.

Thank less time.

We've read a lot of we've we've uh read a lot of ordinances, let's put it that way.

Yes.

Thank you all.

Thank you.

Thank you.

Um at some point, and do I guess question to Doug?

Do we need to motion this?

Yes, ma'am.

Oh, that we okay.

So then I'll make the motion that uh this now go to a special called meeting of JL time to be set to work out the finer points of the ethics ordinance.

Second.

Got a motion and second.

All in favor.

Thank you very much.

Passes 3-0 in.

And we will come up with time.

I'll be in touch with you guys and we'll figure out some times to make that work.

Okay.

See nothing else.

I've got a question.

Oh, please, sir.

Yeah.

I wanted to um got a question about um.

Who is who's over code enforcement?

Um right now, actually, uh Daniel Cummings is uh the acting director for uh that division or the department, and he does have a new division manager, so I can let Daniel speak to that.

Um I've got some questions along that line.

And this is to do with the um 11-acre subdivision over off what is that?

Beauregard?

Brecken Ridge, Richard.

Yeah.

And what I've got, I'm inundated with complaints about delivering materials and stone and everything else.

4 30 in the morning, six o'clock in the morning.

And you can't catch them.

And we got we've got to do something about that.

That that can't be.

I can't do that along with we've already taken all the trees, and I hear about that ten times a day.

But uh, and I know that they there wasn't anything they had to do.

Everything was lined up about those with the right lots, and they had to do, they didn't have to come to us for anything, as far as as far as I know.

And that's what I tell them.

That's what I've told them.

But we can do something about this, and and it even if it's I don't know what.

Next time we still have another stop work order, like they got mud in the street.

And I've received some of those same complaints that you're hearing as well.

And so I can get with Mr.

Rice, and I think between his site development staff and our code enforcement staff, we can work that as a team and figure out the best way to make sure that they're able to 630 or 6 or something.

So it's really hard.

They do it and they're done and it's gone, and they're just making a lot of noise.

Mr.

Duckett will be paying them a visit in the morning and shut down the whole site if that's what we have to do in order to get compliance.

Okay.

That's all I want.

That's what I want to hear.

Where are you tight?

We we can we can we can gain compliance.

We have ways.

And mayor um please.

Very good.

On the same topic, Chief.

Because it's also doing some sound stuff.

If they have if an issue comes up in the middle of the morning where they have that loud that loud sound drop off, is that also possible?

Is that a sound vi sound violation?

It would have to be an extended noise at a certain decimal level.

I'll be honest with you, it probably wouldn't violate.

Got it.

I had to ask.

Where was that you're talking about?

Uh no, no.

You're obviously goes in and out, and you the you can't you couldn't even get a policeman there, but it's more about the time than the length of the Yeah, and and Griff, uh the groundbreaking earlier today.

That was one qu that was one thing that I was impressing upon the contractor for that one as well, and he's very well assured me as for one of my uh uh one there that they're not gonna be doing stuff in the middle of the night.

They've really got to be very focused on letting the suppliers know they can't do it.

That's that and that'll get their attention, Mark.

That's that's exactly right.

Okay.

You put a little note like that, stop work order on.

They just get their attention.

Thank you.

Anything else before JL?

We stand adjourned.

I'd like to call the public work committee to order.

The first item is a minute to June 25th, 2025.

Make a motion to approve the minute.

Second.

All in favor, A.

Uh first item is 2016 splash.

Thank you, Mr.

Chairman.

The only update we have is the uh Rottenwood Creek Trail.

Uh those bids are due in this Friday uh on August 1st.

And once we get those in and have a chance to evaluate those, then we'll be able to tell how we're going to move forward with that project going forward.

So that's all we have on the 2016.

Let's see anyone has any questions.

Any question?

Hearing none.

Next time's 2022 splash.

A couple of updates.

Roswell Street, four-lane gap, of course, is almost done.

I was talking to Ms.

Richardson before the meeting.

The same contractor's been working on that project, has been working on Mountain View Ridge.

So as soon as he finishes up those loose ends, he's moving back to Roswell Street to finish up the landscaping there, and then that project then will be completely wrapped up, although the traffic part of it is complete.

So both of those will be done here in the next few days.

As soon as it cools off a little bit, so they can start working with concrete a little bit more.

But uh they did that over the weekend as well.

Maxwell and Hazel drainage.

Uh that project now has been completed.

Uh that was a little drainage improvement project there off Maxwell Avenue that we worked to rectify some flooding issues that was having in that neighborhood or right there in that intersection.

Uh we have been out during some some of the heavy rains, and we have we feel pretty confident now that that is rectified everything uh there at that intersection.

So we'll keep monitoring it.

If anything else further needs to be done, then we'll we'll do that.

But we feel like that project now is complete.

And that's all I have on the 2022, unless anyone has any questions, questions.

No.

No.

Yes.

Question.

Couple questions.

Uh the first question is on East Dixie Trail.

Yes.

Um, has water finished up and are we about to start moving for it with that?

They have not finished up.

They're still projected sometime uh, I believe in August to finish up.

Okay.

That was the last update I received.

So uh as soon as they're the contractor, same contractor working on them and then gonna restage and then start working on our trail portion.

So uh it'll be a seamless transition, but yeah, it'll be yes.

Uh we hope is a seamless uh working on then begin working on the trail.

Uh wa I'll come back.

Waverly and Atlanta intersection improvement.

Now I know we had put that off.

We were waiting on some polls, and we don't want it to do nothing until after the summer rush on the square.

Does that look like it's gonna pick up in October, November?

Some birdie been in your ear in the last couple of days.

That's it.

Um we actually received the polls yesterday on the yard.

Uh we are putting that project out to bid this week.

Um if things go well with the beating, uh, I hope to have that project under construction by the middle of September.

I'd like to be able to work the same time the brewery is working on their restaurant since we'll be at the same intersection.

Same area.

So we're tearing up stuff, they're tearing up stuff, so it's all at one time.

Now hopefully all the square projects are the uh events we've mostly done at that point, so we shouldn't be interfering with them.

But traffic-wise and things for that project will minimize traffic impacts, even if that means we gotta work at night to minimize those impacts for traffic.

So we'll we'll work with the contractor whoever that may be.

But yes, we're that's that's our schedule right now.

Okay, thank you.

Question the splots splotch budgeted by wards.

Does that have to be spent by a certain time or you have until the end of December?

I'm kidding.

You have until uh I just noticed some people not spending theirs.

I can find the you cannot have it.

Uh uh you haven't actually until the splost is done.

So uh it's not until the life of the splost, as long as there's money there.

Um but once that money is spent from the ward allotments, then that money is gone.

Any other questions?

Yeah, and on the spot on the ward budgets, that's for sidewalk safety.

So anything any of the traffic calming and stuff that's going on through that is correct.

It's sidewalk street improvements and traffic calming.

That's what was approved by council.

Any other question?

Anybody?

Next item is public works performance report.

The uh performance uh update for July.

Um everything is still steady, even through the summer months.

Um trash and inspections, everything is holding steady.

We've not seen a significant slowdown.

We did get caught back up.

Um, as I mentioned last month about with the rain kind of slowed us down with street sweeping and concrete and curbing and some of those things.

We've gotten caught back up this past month uh with the rain slowing down.

So you see those numbers go back up to what should be about normal for this time of year.

So other than that, everything is business as usual, unless anyone has any questions.

Any question, yes, sir.

So you're saying that we should give you more streets to sweep than we have plenty of streets to sweep.

I wish I need some more drivers to drive the street sweepers.

That that is my issue right now.

Thank you.

Any other question?

Uh next item is donation right away with Franklin Gateway.

We received during the plan review process for 1048 Franklin Gateway for Richie Rich Property LLC.

We requested right of way be donated for future sidewalk expansion in this area, shown in the attached documents.

We have received a quick claim deed for the donation of ride of way at 1048 Franklin Gateway.

This quick claim deed is from Richie Rich Property LLC, consists of 209 square feet of ride of way for the parcel.

1048 Franklin Gateway.

This is for a gas station that's being built there at the corner of Delk Industrial and Franklin Gateway.

Uh we would ask that council accept this quick claim deed for this donation of right of way.

I have a motion.

Make a motion to accept the uh uh to move forward in acceptance of the donation of right of way.

Second.

All in favor?

Okay for consent.

The new ridge on street parking.

This is a request we received from the uh Lakes of Stone Gate Homeowners Association for the installation of no parking signage on Canoe Ridge from Frog Leap Trail to the Cul-de-sac on Canoe Ridge.

Uh there's currently already no parking on one side of the street on Frog Leap Trail in that subdivision, so there's already some no parking uh in that subdivision.

Canoe Ridge from Frog Leap Trail to the Cul-de-Sac has a 50-foot ride of way and is 1,136 feet in length, does have a posted speed limit of 25 miles an hour.

The recommendation is to install no parking signage along the sidewalk side of canoe ridge from Frog Leak Trail to the Cul-sac.

Estimated cost is $500.

This street is in ward 4C.

Installing no parking signage would ensure the streets are free from vehicle traffic without conflicts with the stopped vehicles traveling the other direction, providing much safer passage.

All no parking signage will be installed with in accordance with city standards and the manual and uniform traffic control devices.

Any question?

You go with it?

Did you hear up with it with it being in your award?

I can't hear you.

Are you good with it in your award?

It's a ward for C, so I'm fine with it.

Motion to approve recommend approval.

Second.

Thank you.

Okay for sent.

Next item is North Hill Crest Drive.

This is a request we received for traffic calming on North Hillcrest Drive from Whitlock Drive to South Hill Crest Drive.

We propose conduct a speed study to determine if traffic calming devices may be needed.

North Hillcrest Drive from Whitlock Drive to South Hill Crest Drive is approximately 1713 feet in length with a 40-foot ride-of-way.

It does have a postage speed limit of 25 miles an hour.

It is considered a residential street and is located in ward 3A.

This is must have been a resident that called us.

Yeah, I'm I'm good with that.

Second.

All in favor.

Okay for that.

No objection.

Next item is hard farm.

This is a request, these next two requests uh we received from the Hardy Farm Homeowners Association for traffic calming on Hartage Farm Drive from Burn Hickory Road to the Cul-de-Sac.

Again, we propose conduct a speed study to determine if traffic calming devices may be needed.

Hardy's Farm Drive is approximately 3,510 feet in length with a 50-foot ride of way.

Does have a postage speed limit of 25 miles an hour, does have a current three-way stop at the first intersection as you turn on to Hardy's Farm Drive.

It is this section of Hardy's Farm Drive is a residential street and is located in Ward 4C.

I make a motion to approve the study.

Second.

All in favor?

Thank you.

On your consent.

Next member's cross region.

Consent.

No objection to consent.

Yes.

Next item in the same subdivision is for uh again another same requirement request from Hardy's Farm Homeowners Association for us to do a speed study on crossfire ridge from Hartage Farm Drive to the cul-de-sac.

Again, proposed to do a speed study to determine if traffic calming devices may be needed.

Cross Rider Ridge is approximately 3,077 feet in length with a 50-foot right of way.

Does have a posted speed limit of 25 miles an hour.

It is a residential street, and it is located in Ward 4C.

Make a motion to approve.

Second.

All in favor.

Okay first.

No objection.

No objection.

West Dixie.

Oh uh yes, West Dixity Avenue.

This is requested by Councilmember Richardson for us to for a pedestrian safety improvement at the intersection of West Dixie Avenue and Raymond Street.

We propose conduct a speed study on West Dixie Avenue from Powder Spring Street to West Atlanta Street to evaluate vehicle volumes to determine if the pedestrian safety improvements may be needed.

West Dixie Avenue is approximately not 1,910 feet in length with a 55-foot right of way.

Does have a current speed limit of 25 miles an hour.

It is a residential street.

Does have other uh speed tables located along the street, but although uh for this particular use, we're looking for volume to determine uh the need for pedestrian safety improvements at this particular intersection.

This ties in with the earlier discussion about the park improvements there.

Um this intersection is right almost directly across the street from the West Ixie Park there.

Um it would allow for the stop sign goes in for pedestrian improvements, uh crosswalk to be put in there to allow people to walk across safely across there to get to the park.

So we need to see what the volume count is to determine make sure that the stop sign is warranted.

So this that's the purpose of this request.

One yes, please.

Make a motion to recommend approval.

Second.

All in favor, uh, no objection.

No objection.

Austin Avenue.

It's part of the traffic calming policy.

We conducted a public information meeting with the residents for traffic calming on Austin Avenue from Lawrence Street to Skyview Drive on February the 20th, 2025.

After the public meeting, the requester for traffic calming used the balloting form provided by public works to collect signatures.

There are 56 affected parcels and 36 signatures were obtained by the requester.

All the 36, all the 39 signatures were in favor of the traffic calming measures proposed, which meet the required 70% approval threshold in the policy.

The street is located in Ward 1A.

The attached concept provides for two speed tables along Lawrence Street between on between on Lawrence on Austin Avenue between Lawrence Street and Skyview Drive.

The estimated cost for these items is $3,000.

This will require a public hearing at the August meeting.

Okay with due to the fact that it's a public hearing, I'm going to make a uh motion to move this forward without recommendation to the one city council meeting.

Second.

All in favor.

That's a lot of meetings that could turn into more meetings if you know if you have to have those little town hall meetings that you have.

I appreciate all the work you and your staff do.

Well, thank you.

Uh what we're finding with the traffic calming policy.

I know I bring a lot of speed studies before you, but what we're seeing since we revamped the traffic calming policy, about 85-90% of the speed studies come back that they are not warranted to move forward.

Uh either the volumes don't meet it, the speeds don't meet it, whatever the case may be.

Or the ones that do move forward.

Um about half of those don't get the signatures required.

So the policy seems to be working.

So when we do bring one forward, then it's definitely seemed like it's warranted at that point.

Um that it's needed.

So anything else for public work?

Um similar vein.

Thank you for the meeting with the Banbury Road residents last week.

Anything else?

Close public works.

Thank you.

Second.

Motion carries 7-0.

Uh is there any reason to go into an executive session?

We would have a short uh discussion just on cybersecurity uh that relates to the discussion that we had earlier about insurance.

We can do that.

I mean we can do it now, or we can do it on the following Monday, whichever you prefer.

So that's just can we wait?

Did somebody say you want to wait till the mayor's wait?

Well, I think waiting is right.

Yeah.

Let's wait.

So agenda work session then.

It would be agenda work session, yes, sir.

And Doug, can you get the um I know that's a that one's a bit more unusual, so that would be a on Monday, just have a have a motion ready, I guess.

That's it's not one of our usual three.

Anything else from anybody on no further business, I will adjourn the special called council meeting.

Thank you.

Thank you.