Multiple city committees met on August 25, 2026, covering finance, personnel, parks, judicial/legislative, economic development, and public works. The meetings included financial updates, budget amendments, policy changes, project approvals, and a special called work session that ended in executive session.
I could call the finance committee meeting to order, please. The first item on agenda is approve the meeting minutes from July 28th. Oh, sorry. Make a message to approve. Second. All those in favor show by sign raise the right hand. 3-0 motion meetings approved. The next items will take in sequence hotel motel tax, auto rental tax, and finance update by Miss Patina. Yes, sir. Thank you, Chairman. Good afternoon, everyone. So I will be reporting first on the hotel motel for the month of July. So for our hotel motel uh collections for July totaled $350,846. After normalizing the FY25 for payment, the July collections were the lowest July that we've seen in the past four years. Historically, our August is the highest month that we see throughout the year. So we'll take a look at those collections because that'll be for our July activity as they come in next month. Looking at our three percent auto, the auto rental revenues have totaled $99,631. And this was slightly below the rolling 12-month 12-month average. So for our initial month, we were a little short, but that may change, and the balance will come out as we um go through the 12 months of this fiscal year. Then moving to our general fund, the general fund revenue collections for July total 4.2 million, and this was an increase of approximately 170,000 compared to FY July of FY26. The variance were in two major areas. Um was an increase in franchise fee revenue, and the other was um $99,000. Um that was also a timing issue in our um franchise revenue. So we had um additional receipts that um came in earlier than the prior year. Um and then the operational expenses doubled for our um year over year. The annual encumbrances for the professional and technical services as well as their contractual obligations accounted for 1.2 of the 1.3 million dollar increase, and that was just a change in practice. Um we had more contractual um obligations for the full year that they um entered into as far as encumbrances in the first month. So looking at um our golf on page three, the golf profitability was six hundred thousand dollars higher compared to um July of 2025 and 2026 was slightly higher. The favorable variance was primarily because of the 313,000 in capital. So our capital investments were lower this year, our capital needs were lower this year, um, and the 146,000 dollars of reduction in equipment and storage facility rental. So those were the primary contributors to the $600,000 difference, and then lastly, um on the memo page you'll see a listing of some of the major projects that we have ongoing for the finance department, and I can let you breeze through that. And if you have any questions, I'll be more than happy to answer them. Only question I have really is on the pension trust custodial management migration, what that is and why it's on hold, whatever that means. Okay, so um for our um initially we went through a custodial change, and what that means is um the bank that um does our pension transactions when we have investment changes within the portfolio. We had to change our banking um uh our banking vendor because initially we were had um a vendor that was bought out, and so that migration took place, and so we were forced to do that, and that um was implemented in January of this prior year. We've had some um issues in the past with that particular vendor, and in doing so, um we went out to uh market to see what additional vendors were out there and talked to about five different vendors to see who would be the best potential to transition to a second time. Um and we did find one we just held off on doing that because at the time we also um our actual bank for our normal transaction was acquired, and we had to do a full migration of all of our banking over um in a matter of short months, and that took place that was effective as of uh mid-July, and so and we put the other initial custodial transition on hold in order to make sure that we could focus on the um primary banking. Thank you. Absolutely. Okay, and we just ask that um it be received and filed. Okay, we need a motion to receive and file. I'll make a motion to receive and file. Second. Motion pass 3-0. The next item is the tree replacement fund. Thank you, Chairman. Uh, this would be a budget amendment that would allow for the acceptance of uh money donated into the tree fund in lieu of uh planting the full trees for 1339 Owen B drive. Uh there's a company located at the site LC distributors, and they're going through a renovation project on site. And so uh the unit differential um is approximately 16 units shy of what they should be, but they're well within the uh prescribed uh required density of the tree ordinance, and so that is why the request uh amend the budget for 8800 is before you tonight. Um did this request come in under the old price or the new price.