Welcome to the Mesa City Council study session.

For March 5th, 2026.

We know someone's had a birthday today.

All members of our council are present.

Vice Mayor, congratulations with the birthday.

Item one is to review the agenda we have for our Monday, March 9th council meeting.

Let's go through that agenda, Council.

If you have any questions, uh obviously we know what to do.

It's pretty simple agenda.

Most of it's about procrument.

Thank you, Ed and your team.

And some uh zoning text changes.

Mayor.

Uh Vice Mayor, glad to have you back instead of on Zoom.

It's uh it's good to be back.

Thank you very much.

Feel a little bit better.

Item 4E uh is procurement contract for pavement management services.

I think this would be a good opportunity to uh because I get a lot of questions about how we select roads for uh either upgrades or a slurry seal or how we repair them.

So perhaps we can get a brief discussion on what this is and and how you go about selecting which streets and get repairs and when good morning, Mayor and Council.

Uh Vice Mayor, we love nothing more than talking about pavements.

So we're we're happy to be here.

So do I explain.

So um with me I have um our street superintendent who oversees our our paving program, Craig Brisboy.

Um, and and so we'll just quickly go over what's in item 4E, and then we'll also get into our pavement management strategies and hopefully what's changing uh with this software that we're asking to be procured.

So uh just the the council item is for two things, um, and it's over a three year period.

So the first thing is it's a new pavement management software for us.

It's gonna help us modernize and our data collection and analytics.

And then also we are going to be getting laser-based or or or LIDAR uh surveys on all of our roadways over the next three years.

Um this first year we'll be doing all of our residential and local streets.

Uh next year we'll be doing collectors, and the last year we'll be doing our trials.

Um all of this data that we're gonna be doing through the automated survey will be able to be automatically uploaded into the new software, which will help with um our pavement management treatments or or forecasting what what we need to do.

And I I think especially what we're excited about is not just looking at the next fiscal year, uh, but we'll be able to forecast out multiple years uh for our pavement maintenance.

Um and so those that sit on the audit and finance committee, this is one of the outstanding items that the transportation department has as part of their audit was to upgrade this software.

I believe I talked to you a couple months ago uh about this was coming, and and so this is this is here.

Um so that is that's what's on the agenda uh for Monday night.

I think as we look at uh what our pavement management's strategy is, we we look at what's called our pavement condition uh index, and it's a it's a rating scale from zero to 100.

Um we have some pictures here to hopefully kind of show you what different numbers are.

Uh we we try to keep our pavement condition at 70, uh or that's what we want our average to be uh through throughout the city.

Um so as of right now, what we do uh for both our collector and residential streets.

We have pavement management technicians that are out visually inspecting our roadways each uh year, and we do those visual inspections.

They they assign a PCI number to that.

Um our arterials are actually we we do use the the um automated survey method for our arterials.

That's why it's on year three uh of our plan here.

We we've already done that in the in the last three years.

Um our current software that we have can we we have to manually input all the data into it and it will, you know, and then we have to decurrent determine our forecast with it.

So with the new software we're getting a lot more automated forecasting, um a lot better data management for us that that we hope we we can um use to really plan out the the next few years um in advance.

Eric, do you have yes?

Do you want to answer your question?

No, no, go ahead.

Okay.

Um so the treatments that we use in the city of Mesa, uh, and we'll compare it to kind of what what's in the standard industry.

current determine our forecast with it so with the new software we're getting a lot more automated forecasting um a lot better data management for us that that we hope we we can um use to to really plan out the the next few years um in advance eric do you have yes you want to answer your question no no go ahead okay um so the treatments that we use in the city of Mesa uh and we'll compare it to kind of what what's in the standard industry you'll notice that we have four bullet points for pavement treatments uh standard industry is typically a fog seal which is a a really um thin layer of asphalt that that coats the top of the asphalt we typically apply the uh a fog seal anywhere from one to three years after a a roadway is is brand new and it's really to preserve the the roadway and and keep it new it kind of preserves the the the top part of the asphalt uh we have a seal coat which is different than then uh in a lot of the industry um that we can use we can't use it on arterials because it creates it the the materials in the seal coat um are are too slick for higher speed roadways uh for for stopping conditions so we use the seal coat on residential streets and and collector streets but we found it it's a a very good mid-level product to be able to uh fill in the the cracks that start on on I'll call them medium aged roadways right newer medium age roadways to to preserve them the traditional slurry seal which is uh you know a quarter of an inch of of asphalt on on on top of a roadway will fill in cracks and then um what what eventually we have to get to the mill and overlay um which is where we have to come in and and take off you know anywhere from one to three inches of pavement and lay do lay down new pavement um if you were to not do any sort of maintenance on on a roadway at all uh a roadway will last here in Arizona about 15 years and you'll have to go back and do the mill and overlay we know that for a fact because uh out on Meridian Road um near Elliott we thought the county was maintaining that roadway for a long time and the county thought we were maintaining that roadway for a long time um and it it got to be about 20 years old and and we realized that it was our roadway and we needed to go back and do a mill and overlay.

So we we we feel pretty good about that industry standard if you're if you're doing um you know typical industry maintenance uh a roadway should last 25 to 30 years um we're we're seeing we're hoping uh through the the research that has been done with with our program that we're expecting our life of our pavement in our neighborhoods and on collector streets to last 40 to 45 years.

So we're we're really trying to extend out the the the life and this next slide will will show you why we want to do that.

Here just the treatments I I talked about but looking at at the cost um you know the the the seal treatments are much cheaper than going back and and doing a mill and overlay um you know and especially that seal coat it's almost the the same price it's a diplomation process it takes a little longer to to put down fog seal you can just spray down and let it dry and you're done seal coat we have to uh you know apply and and spread out very similar to the slurry seal um but but also here's the life expectancy uh of each of these so um we're hoping with the new software that we have that the this will um you know our our maintenance program will be able to to target the areas um that that we need to I will also highlight um there have been a few neighborhoods I know we've had conversations both in the vice mayor's area and council member heretia's uh district that with the the fiber that came in we've had to postpone some neighborhoods um that that were scheduled you know all the way back to 2023 we're getting around to those neighborhoods starting to get back to those neighborhoods um but you know I think with with the new software and giving us an automated version to be able to forecast out multiple years will help us with with our maintenance program so with that I'll take any questions we'd love to do a deeper dive but also know that asphalt's not for everyone so you know how are those uh patches holding up with the uh seals holding up for the fiber installations um I think so far so good um and I think you know with any sort of asphalt product I think you know if you can't get five years out of it it's not not not really you know worth anything so I think really the the true test with with um what what's happening with the fiber will be over the next uh it probably starting in 2030 and kind of those next five to ten years okay but so far good very good thank you Mr.

Radio I have a question on 4D okay all right Mr.

So mill and overlay, you come in with the machine, you take off an inch or two, and then you lay down new asphalt.

That's what that means.

Correct.