Welcome everyone to our Mesa City Council study session for March 23rd.

All of our council members are present.

We thank you for filling up the room this evening.

Item one is to review the agenda for tonight's council meeting.

So council, let's go through that.

If you have any other questions, uh we have staff here to answer.

Yeah, Mayor, thank you.

I just want to say I know many of you took advantage of that opportunity to meet with staff with some of your questions leading into this.

So that's great, but it staff is available if there are any outstanding questions that folks have for this evening.

I do have one.

I'll see if council has anything that they want to weigh in.

Okay, I have a question on 5A that's authorizing city manager entry and option to lease option to purchase agreement, ground lease, and the sale agreement between the city of Mesa and Helix apartments for uh 0.92 acres and Candace.

Yes.

It's over to you.

You want to just give us a review.

I know it's been some time since we talked about that.

I just want to make sure council, you're on board for the uh this agreement for a senior housing project.

And I I have my not concerns but questions about that.

So I know that there was this uh public-private partnership.

Yes, thank you.

So mayor and council, uh, yeah, thank you for letting me come in and kind of highlight this.

This is a great opportunity, and it's been a long time coming since the council last gave direction on this particular parcel.

Um this is a senior affordable housing private public partnership.

A little background on this.

Uh, we've talked about this before with our balanced housing master plan.

The seniors are one of our fastest growing populations to enter into homelessness due to a lack of affordable units for them.

Um with that, um, staff came to council back in uh November 4th of 2024 with a proposal to buy this particular city.

Uh this particular parcel was at 1731 and 37 West University Drive.

You can see here on this map, it is basically center and university on the southwest corner, and is also directly across from it's a residential road that separates this parcel and our senior center.

Uh senior center also has Aster Aging there as well that operates services out of that particular location.

Um we closed on the property in 2025.

The purchase of this property was with federal funds.

That was neighborhood uh stabilization funds that we use for this so can just explain what that all means, you know.

Since we use those funds, are these restricted funds specifically for the purchase and then the dollars being used to build the project in the future?

How does that all weigh in together tired?

Sure.

Thank you, Mayor.

Um, yeah, so neighborhood stabilization funds are um for that purpose is for low-income housing.

Um those were the funds that we used originally.

We received these funds for um back in the day.

It was part of going into neighborhoods during the recession where we had vacant properties.

The uh city could go in, purchase a property, rehabilitate that property, and then sell it to a low um low-income household.

Um over that time, that program has disbanded, has gone away, and then we had some funds that were left over, some of the original funds, plus some of the interest that was earned or program income.

So when we sell a home, it goes back into the program so you can buy another home and kind of keep doing that.

So we had some stale funds, if you will, that were held over from this particular program.

Uh council approved us to go ahead and use these funds for the purchase of this particular parcel.

Um that does uh create an obligation for the parcel to be used for um affordable housing of some sort based on the funding that was used.

It did take us a little while to close on the property because of the environmental requirements due to federal funding.

Um we did close last year.

Um, and then once doing that, the the point of this is then to bring in a private developer, so the city would not be funding any of the construction of anything happening on this particular parcel.

Um when we look at low-income housing tax credits, also called LITEC.

That particular application is done on an annual basis with the state.

There are different point values when developers um apply for those.

One of them is having a partnership with a municipality for a ground lease that gives them additional points.

This particular developer that we are partnering with did apply for that in the first year when they had rights to this rights to own this particular parcel.

And they were literally the next project to be funded when the state ran out of the Litech credits for that one.

So they're just shy of that.

So that's when we started working with them on how could we get this housing, which is very much needed in this particular very prime area next to our senior center.

And that's when we came to council with that.

Let me go back.

Are there any other questions on that particular purchase?

So are those dollar amounts still available for what you just described when he said he applied for those dollars and they did not receive them.

Yes, so mayor, those are that each year.

So each year there's a new application period.

So the application period, the deadline is April 1st for the 2026 period for the state application.

Um they have done a review with the state, and based on once the ground lease option, they have to have an option, they have to show that they have controlling rights to the property in order to apply for that.

When they do that, they get those extra points on there.

Um based on what their application will look like, they will score 180 points out of a total of 185 possible.

Um, so that puts them in a very good position to be funded in the 2026 process.

Okay.

Go ahead with your presentation.

Our partner developer is Commonwealth Development Company.

Um, and this is a couple of they are here.

They have done projects here in the state of Arizona.

I did include three projects, um, one in Phoenix, two in Phoenix and one in Bullhead City, as well as on here.

That is the who we who we are is a link that can be used to go to their website to have some more information about the developer.

The proposed development is the Helix apartments.

This is the same development that they applied for LITEC two cycles ago.

It is a 62 unit multifamily complex.

It's a combination of one and two bedroom units.

There's a common area for exercise and programming.

There's also an amenity deck, which is um allows for the parking to be covered with the amenity deck on top.

These are some concepts here.

You can see the view from university, so that's kind of your kind of your frontage there on university, and the back side is from the residential street, so that's the street that goes between this complex and the senior center.

The terms of the lease, um, so the the they have an option to the ground lease only if they are awarded LITEC and either the 2026 or the 2027 fiscal years.

So we're giving them two cycles in the state of for the state area of Arizona LITEC in order to be awarded the LITEC and have that option.

Otherwise, if they do not receive LITEC, then the option would be dismissed and we would move to another developer or another option for this property.

The initial term is 50 years with an automatic extension of 25 years if requested by the developer.

Now, to be clear on this, what this means is that these units must stay affordable.

So under home and under LITEC, it's usually a 15-year for LITEC or a 20-year requirement of affordability for home.

This would actually give the city of Mesa 50 year affordability on these 62 units.

They would stay affordable for the full 50 years.

If the option to extend for 25 years is taken, that would actually increase the affordability period for another 12 or 25 years.

So that would give the city 62 units with an affordability period of 75 years, which is really unheard of when we talk about these types of complexes.

The lease can the during the time of the lease, it'll be 100 per month during the construction phase.

Once completed, it will move to the 1999 99.

Why 1999-99?

Because the cap is $2,000 for LITEC credits for them to get those points.

And so to be careful, we made sure that we were under the $2,000 for that.

What that will do is help us with the administrative costs on our side for this particular ground lease.

If they do purchase the land, they would still have to maintain the affordability for the full 50 years of that intern um initial time period.

So even if they chose in the year 26, they want to purchase the land for market value at that time.

The affordability would continue with as a deed restriction on the property until the full 50 years is completed.

So again, that will go the full 50 years or the 75 if they opt for the 25 year extension.

So they would be required to continue to do uh 360 services for all the residents of the complex.

Yes, for 75 years.

Um and then those are those are the main or main provisions.

Um those are the main ones that go in through.

The rest of them are just different negotiations on dates and times and those and so forth.

City attorney's office has worked very diligent on this for the last few months to make sure that we have a full and executable um option to lease and option to purchase.

Um and so that's why it has taken us this time to get to this point, but we are very comfortable with where we are.

We're very comfortable that this is a win for the city of Mesa in affordability and puts us in a really good place with that affordability period of up to 75 years, which again is is unheard of in in this kind of federal funding.

Okay.

You said the applicant uh two cycles in funding application.

Have they used one of those up already?

Do they have not?

So, Mayor, this would be contingent on that once we go into this ground lease option, we would give them two cycles because they would have the higher values.

Correct.

Correct.

All right.

That is correct.

Um although we do feel like this is again 180 points out of 185.

The only points that this project was not able to get is the adoption of a historical building, um, which is five points.

That's that last five points.

So we don't have that option on this particular parcel, so but 180 is as good as you can possibly do on this parcel.

Are there any time constraints on this uh request for approval if council decide we want to do a continuance or anything like that?

I'm just asking the question.

Yeah, so mayor, yes, there is um the deadline for the LITEC application is April 1st, and this is the last uh council meeting before the deadline for the LITECH.

Gotcha.

Okay.

Council, I just wanted everybody to hear that.

And um, I know we have a new council member, and the first time we heard this was in 24.

Correct.

Um it was approved, it was actually October 31st of 2024 when the presentation was made.

And then council um approved the purchase, right?

On November 4th of 2024.

I think most all of us approve that purchase.

It was on consent.

Uh okay.

Vice Mayor?

Just a quick question.

So there for this, it doesn't sound like there's any locally generated um general fund dollars on the hook for this, either in operation, construction or anything, right?

Okay.

That is correct.

Mayor and Vice Mayor, that's that is correct.

These are entirely federal funds, or the uh developer will be doing the construction.

It is estimated to be an $18 million construction project.

Ms.

Taylor.

Thank you.

Thanks for the presentation.

Um I may have missed this, so I'm sorry, but did you mention the if there is an ongoing maintenance cost at all to the city for this, or is it no mayor and council member Taylor?

Thank you for the question.

I did not mention that, but there is none.

Okay.

This is merely a ground lease.

Um they are responsible for all improvements um to that, including the maintenance that's actually um in our lease agreement.

We have specifically said that they need to maintain it at a particular level and that we have the ability to enter the property and to check the quality of the maintenance.

Okay, thank you.

What's the age for senior for a senior now?

Trying to see if you can get it for the spot as a really good time location.

Is it 65?

55.

55.

Oh god.

We can all go.

Okay.

So I didn't I didn't hear that number.

So Quinta Cleveland or what?

Disapproved based on prize.

All right.

So Mayor, you and I can both uh get units.

If I'm throwing myself in, I'm throwing you in as well.

I could take it.

At our age, we're not throwing anybody.

I'm sorry, I disrupted your meeting, sir.

No, I mean that's all fair when you're over 55.

I I just I I know that I voted for this in the beginning, and and I still support the program.

I my only thought is the concentration of senior living in this area, which I know it's really works out.

Astra aging is right across the street.

Uh you have uh First Avenue and McDonald, we have a senior housing project there, and uh then we have a combined one, the second phase or the third phase, I can't remember how it phased into, but we have a lot.

I just don't like concentrating a lot of senior housing in the downtown area.

However, that's just my personal opinion, and even though this is a great project, you know.

I'm I'm just like council's opinion, make sure that we're moving in that right area, and I will uh convey to council.

I mean, just if you're okay with it, uh Mr.

Adams, Ms.

Dove.

The the encore project of First Avenue, it was only the first phase was affordable, and the others are a market and it's not senior or anything, it's just market rate.

They're well this one of the phases was a combination of market rate and low income because we we did a uh a uh uh percentage of each in one of the phases.

Okay.

I'm so I'm just curious.

How do we uh when you say affordable?

How do we determine that?

How do we make sure that it is affordable to folks who are on fixed income?

What do we gauge that by?

So, Mayor and Councilmember Adams, it's there is home funds in this as well as the LITEC, and so they have to follow the HUD rules um for what affordability is, and so affordability depends on the the number of people in the family and then the income, and then they pay 30 percent of their income in for rent.

So it tends to be fair and equitable and it works out in most situations.

Yes, yes, it's it's the same.

Um it would not be Mesa, these are not Mesa policies on what considers uh income or eligibility.

Um these would be home, so um, excuse me, these would be HUD rules, and so um, and that would again that would go through the entire period.

So even though the lie check in the home might peel off at 15 years or 20 years, we would continue those all the way through the 50-year period.

That is the um lease itself to the monthly lease, that's what helps pay for the administrative costs of our staff to verify that um all of the participants meet those eligibility.

All right.

Well, when I get old enough to worry about it, I'll take a closer look.

Okay.

Um please.

Just thought of this.

In terms of the units and how many people they can capacitate.

Um, I actually have two questions.

Uh is this like uh oh two a married couple could live here is or can it capacitate up to four people if they want to like you know, basically re-roomates or something?

I mean, is there a limit on that?

That would be based on Mayor and Councilmember Taylor.

That's again has to do with the occupancy of particular bedrooms and units, but these are both one and two bedroom units.

Oh, okay.

Um so there could be remate possibilities.

I was thinking maybe some people could split their cost.

And then my other question was um based on what mayor said, has there been a study done since there is such a heavy concentration?

Are we able to fill this building?

Or is there a need that's shown in this area for senior housing that would actually fill up the building?

Um Mayor and Councilmember Taylor, we have unfortunately a very, very high demand um for this type of product and a very low supply.

Okay, and so our balanced housing master plan did point that out for this particular both age grap age um amount and the the income itself.

Okay, so a combination of those two.

It is one of the fastest growing population where we have housing gap.

I like oh thank you.

Fast as well.

We're the fastest growing.

Wow, touch.

Okay.

Uh council, this is for continuance.

Are you everybody okay with that?

No, this is for approval.

Approval.

Yes, I'm sorry, approval.

We're okay.

All right, yeah.

All right.

Anything else, uh, counsel?

Not Leannis, but I didn't have all yes.

On 4D.

If I it Lance, if you could just explain to us how this construction manager at risk um contract versus the bill design contract works for um item 4D and why it should be uh CMAR instead of anything else.

Uh good afternoon, Mayor and Councilmember Go Forth.

Uh so uh C CMAR is construction manager at risk about 25 years ago.

Um Arizona revised statutes allowed that as an alternative delivery method, uh, one that we utilize here in the city of Mesa.

Um to pose or to speak to your question.

Um to pose or to speak to your question, there's there's a lot of reasons why you would look at a CMAR as opposed to a design bid build project.

Um in this particular case, uh CMR made the most sense for a variety of reasons.

Um with uh fluidity of development out there, there's we expect a number of different changes we already have with some of the early work that we've done in this area.

Um as they continue to kind of hone in on whatever they're choosing to develop, we work with them to make that work with uh with the work that we'll be putting in on this.

Um of the other things that are considered as difficulty complexity of the work in this particular part of the city, uh there's uh pretty significant variance in grades and changes up by Higley and the 2025, the wrecker, that area.

You have a variety of different types of terrain.

And um also these soils types are there there's portions of that that are pretty heavily bedrocked or uh caliche in that area.

So uh for this particular project, we're anticipating up the depths of over 40 feet at the wet well.

And it's uh a little different when you get up to about 12 to 13, maybe 14 feet, you have to start to um trench that a little differently.

You have to engineer that differently or tier that and so 40 feet is pretty significant, particularly on the Higgly side of that.

Uh that's one of the things that speaks to the complexity of this, and then just the engagement with this particular area for development.

Um we'll be working with ADOT, uh, the longbow development, um, Amazon is in that area.

Uh also um thinking longbow golf course and uh um Sunshine Anchors is another one that we're working directly with.

So the coordination, some of the fluidity of those types of things, or why we chose to go with the CMR on this particular project, it made sense.

Whereas in a lot of cases, design bid build, uh maybe you get an initial lower price, but some of these unknowns or the flexibility of these things that have to come out as you as you work with the surrounding area is is a little more rigid on a design bid build.

So would this be the same company that constructs the project as well?

Correct.

Okay, so that this but this is not that portion.

This is just the management of the and the design initial design.

Yeah, so one of the opportunities you have with the CMAR is is to engage them in the the design process, which is also a huge advantage of you utilizing them with that.

They can weigh in what maybe one of one of the or some of the challenges that you may have in terms of constructibility with this, with the type of uh conditions that we have, the depths that we have, working with the adjacent owners, uh weighing in on the design as we work to finalize that, they're a partner in that.

Whereas uh when you're doing design bid build, that's a situation where you maybe spec that out and plan that out, and and you may be on different pages than whoever whoever actually wins that low bid in that case.

So this helps build that collaboration and bridge that a little better in this particular case.

So thanks, Lance.

I think I think you're right.

I mean, obviously, you know you're the expert subject matter expert in this, but that is a an area with a lot of different owners, it is fluid on the 202a dot.

So I I think that's great that you want with this sort of CMAR.

And um, some of the things that another thing that we we've considered with that is timing uh with the design bid build, there would be a gap there with the different phases.

We we're gonna need to sequence some of this work on this job.

So the the combination of all these things really have spoken to this is the right type of delivery for this part part particular project.

So great.

Thank you.

Appreciate it.

Lance on that topic, CMARs allow uh cost savings benefits, I think, between contractors, they look at different ways they can save us money when they do these projects.

Working together.

Yeah, so CMARs um we we are part of that process and with the bidding.

We'll look at the bids.

There's a lot more transparency there when we work with uh whether they're doing that as self-performed, they may be bidding against uh other subs uh for that work to self-perform that.

Um it does open that create that uh that um flexibility of having different groups in the in the community to bid on that work too.

But yeah, there's opportunity for saving costs with some of those things with the CMR also.

All right.

Does this uh or capacity growth fee get we get any recovery with this type of future development as it comes forward and moves forward?

Yeah, I believe this project is part of that capacity.

Okay.

Great.

Great question, Mayor.

Thank you.

Well, we're trying to do cost recovery all we can and not embed our residents with additional costs, and so that's why we did the capacity growth fee.

All right, Mr.

Adams.

Quick question.

So I see that uh as part of this process, a guaranteed maximum price will be developed.

I'm sorry, I didn't mean to give it back, but um, I think that's a good idea.

You said we're gonna be trenching down to 40 feet at some places in this project.

Mayor, council member Adams, that's correct.

So you can potentially run into rock and various other things that I assume part of the process is these folks are going to try to determine what some of those obstacles might be, and they will give us a price that no matter what they encounter, that's what it is.

Correct.

So uh with with the CMAR that that gives you the opportunity to lock in at uh guaranteed maximum price with that everything that they understand with that project, uh what that cost would be uh ideally in an ideal situation where you have that good collaboration and partnership working with the CMAR that provides an opportunity of less change orders and unknown costs, so it does protect the owner if done right and and managed right in a way that should limit that cost exposure.

Well, I can see why it's called at risk, because they're essentially saying we'll do it for X and no more, regardless of what we run into.

Is that right?

Right.

And so uh as part of that process in negotiating that, sometimes we go through what we call a risk register where we try to identify things that are unknown and we qualify that, quantify that.

It may be going out digging test pits in the area to get familiar with the soils that may be identifying what what's going to be required for trenching that deep in some of those areas or the traffic control constraints that we may have working across that ADOT corridor.

A lot of that stuff can be defined up front or early on, but yes, that price does lock in with the understanding, so we we really try to minimize any unknown risks or at least quantify that as we work through CMARs where we can be comfortable moving forward that that's that's fairly locked in.

Are there any loopholes that might pop up, or is that firm is firm?

Uh guaranteed maximum price is guaranteed maximum price.

They know with projects there's sometimes unknowns.

I mean, there's different reasons why you may get change orders that that were not otherwise identified that just weren't thought through, and we we look at that, or maybe an owner request to modify something, that flexibility does sit within that realm of of that uh delivery method also okay, good.

Seems like good management to me.

Thank you.

Anything else, counsel for Lance?

Okay.

All right, hearing nothing else, council.

I'm going to move uh item 5C to the front of the agenda after the consent agenda is read, so we'll hear item 5C first.

That would be the Falcon Field, and then we'll do the rest of the agenda items.

Okay, as needed.

And uh Miss Mosley, it's your job to keep me on track.

Okay.

And then I've got two wingmen on either side.

All right, with that, uh, we'll move over to a knowledge of receipt of minutes.

Yes.

Yes, I actually have a question about 4A.

Well, you almost lost your opportunity.

Um I didn't know you know we were moving 5C to talk about now or sorry.

No 5C will be for council meeting.

Sorry, I got a little confused.

Um 4A is the uh 901.

4A is the 911 technology.

Kim and Scott, welcome.

Except hiding looking pretty.

I can't see.

He's back there, he's hiding.

Uh there it is.

I bet I thanks.

So um I just have a this is a pretty big ticket item.

I understand we're buying it from a cooperative to try and save some money.

Um, but I just had a few questions I was hoping that you could answer for us.

Um so I know we have an end of life for is it varent, variant?

Is that my saying that correctly?

Yes.

What is what is that projected end of life for our current software right now?

They'll announce end of life and they'll give you a year out.

Okay.

Oh, I'm sorry, I should do this properly.

Mayor and council member Taylor.

Uh typically they'll announce for a year out.

Okay.

And what that really means when a vendor announces something like that, especially a system that we've been having sporadic issues with, quality issues.

It means they're going to commit less and less resources to that going forward.

So they're not going to be fixing things that we're identifying that need to be done.

They're going to pull their resources away and they're going to work on their new version.

Okay, so variant is currently not only providing the software for us that we're using now, but they're servicing it as well.

And they're saying that they're basically done with their particular platform.

They're not gonna say they're not gonna service it, but the reality of software development is they're working on the new thing, not the old thing.

And why aren't we just moving to their new thing?

Is it a different version or what's why did we decide to go with a completely different product?

Um mayor, council member Taylor.

Uh the issues that we're having with variant uh was one of the reasons we were looking for a better solution.

So even Tide um is used by other centers, and this is really what we're seeing as a better product, and um through the review of it and the additional technology that comes with it, we believe it's a better product.

Okay, so this is just your assessment of even tied based on other people's use cases?

Yeah, mayor and council member Taylor.

This is also an opportunity to put both fire and PD onto the same same system.

And and FIRE and Fine Fire Medical have been having great experience with the system that's been selected, yes.

Okay, all right.

Um when it comes to support for the new software, is any of that gonna have to happen in-house, or is this a full software as a service solution?

And Mesa's kind of hands off, we just use it, any issues go through them.

Yes, that is correct.

So the product is actually serviced by a different company called Coserco, and they are actually the company we use, and that's their kind of our go-through, yes.

Okay, so that will remain the same.

Um, okay, so good.

And then that's and I'm guessing all the data from all of our calls that are taken, all the dispatches, it's gonna be all housed in the cloud.

Okay.

Is variant anything on-prem right now?

Are we handling any of that right now, managing it on our own?

I believe we do have some on-prem today, but but every single vendor when they release their new product, and this will be an update of the existing uh event tied product goes to the cloud now.

Okay, all right.

And what's the annual cost to continue using that service outside of the 647,000 and just move over to it?

So it's about 84,000 a year.

Okay.

Uh it decreases slightly.

I think the the first year is a little more expensive.

They gave us a five-year out.

Um, and that actually includes for all three uh departments.

So it's going instead of being billed separately, it's one.

It's fairly close to what it in that cost.

They're all included in that cost, it's fairly close to what we're paying currently.

Okay.

All right, so maintenance is taken care of.

Would this be used for the regional dispatch facility?

Specifically only where fire medical emergency okay.

So is it gonna be used in any other location in Mesa, or is it all just gonna be housed in one location?

Right.

Right, this is just for 911 only dispatch fire dispatch.

Yes.

All right, so I'm just curious to know, because it's expensive.

Are we gonna see like improved call times, improved call takes?

I know it does a ton of QA.

I read about it.

Um it's gonna do a lot of analyses from what it sounds like.

It's gonna scan the calls, it's gonna listen to them, it's gonna give feedback on the people who are taking the calls, feedback on the people who are getting the calls.

So yes, you're correct on all of that.

It uh it itself doesn't change our like our answer times, our calls, that's all done independently.

That's our process within within the center itself.

But um, yeah, the a the additional capacity, the additional technology that comes is going to improve.

Uh, we expect them to improve our calls because by it being able to automate some of our quality assurance, we're able to actually quicker identify if we need to do any remedial training or increase or improve some of our processes internal.

So this is going to assist us to ensure that we're doing a good and accurate process.

Okay, so this is more or less QAing for the employees, not the calls themselves, looking at like times, how quick you are right.

I mean, we can get that, we do get that data out of this, so we can we can do that review part of our data analytics to ensure that we're meeting our performance standards.

Um, but in terms of like the quality assurance is gonna help us reach those faster.

So obviously, one of our goals is we want to be able to give feedback to our staff quicker because if it took months for us to review a call, when you go back to them, they may not recall or remember that call as many calls as they take.

So the quicker we can get that information back to them, and with the automated, they're actually able to see some of that data themselves right away, and then we can also interact with them.

Okay, okay.

Um that was very helpful.

I was really curious to know about the maintenance cost more than anything in the upfront cost why it was so high.

I'm guessing that you found that this co-op was probably the best price solution out of all the optional softwares that we have.

The mayor and council member terror without a doubt.

Without a doubt.

All right, significantly lower than the other bids.

Oh, okay.

And where how far are we in that year out before variant just moves on to their other product?

When are we looking at needing to switch over to something like that?

Um well, our goal is to switch over in the next few months if it's approved.

Yes.

Okay.

Thank you.

And does anyone else have anything on that particular topic?

You know, Mayor, I would just add to that.

I appreciate uh Scott and Kim's leadership on that.

This is part of, as we talked about everything that we're doing to streamline our public safety communications, um, not just from a facility standpoint, there's a lot of work going in on the back end, and this is a great example of how do it and our departments are working together trying to find those best solutions out there.

This is a much better product for our call takers and our dispatchers to be able to utilize.

We went out and looked at industry best practices, looking at software that's been proven out in the market because there's a lot of software coming online and a lot of AI-driven software that's maybe not been proven up yet, and uh they've been able to evaluate this and utilize this, and this is all part of the back end work that we're doing to make sure that our um public safety answering uh process is is the best in the country.

Is this coming out of the public safety budget to pay for this?

This is this is um all since this is a uh system that's utilized between police and fire and public safety support, it's it's all through that lens of public safety.

So, yes, yeah.

Okay, all right.

Um, you might want to stay up there because I also had some questions on 4C.

Actually, Mayor and is that somebody else?

Council member Taylor.

Sometimes I like to let my team get the spotlight and the experience for presenting to council.

So I'll be handing those duties off tonight to my assistant CIO, Mr.

Paul Palledna.

Okay.

Thank you.

I might say throwing them over the bottom.

All right.

Welcome, Jalen.

Oh, I didn't really see we have a second string on board now.

Mayor.

He's still upset about the senior living.

I'm only 50.

You all get units.

Yes.

You all get units together.

Mayor, Councilman Taylor, Tony Mealy, director of facility management.

Hi.

Nice to meet you.

Um I I guess my biggest question was I noticed that this is an asset management and capital planning software, and I thought that was a very interesting software type at the nice expense of 1.2 million dollars for parks and recreation.

So can you just break this down in kind of layman's terms?

That's a that's a very large price tag for analytics on our parks and recs and our facilities.

And I know there's cost of maintenance, and I understand that there's just an overall general cost to a city to have these things.

Um, this just seems very complex for something like that.

And I'm I'd like to see is this including our aquatic parks?

Is this including just maybe break it down for us a little bit more so we understand the value?

Yeah, so Mayor, um, councilman Taylor, it's it's two pieces.

So it's parks and rec and community facilities and facility management.

It's both groups.

So this is over 300 buildings that we're gonna we're gonna get to, it's two pieces.

The first piece is is is um um assessments, facility assessments of the buildings, and the second piece is software to house it, and it and the third piece is really planning.

Um, and we can kind of go through the presentation if if you have time to go through a few slides.

Well, we have a long evening.

It's up to you.

Do you want to do it personally?

Uh like a week.

Yeah, why don't you take that time and I'll do that.

Work with the team.

Let's do that.

Okay.

Because it would be a continuance for the next meeting.

No, we're not continuing this.

What I'm saying is if you want more information, you can't.

Yeah, we can go through the presentation.

Just go through the presentation as you hear then, you know, what this is.

This is a much needed tool, and I I appreciate uh, and and Tony can explain.

But as he said, this refers to all of our assets as as an organization.

Over 300 buildings.

Tony, how many square feet of space?

For this purpose, it's almost five million square feet of buildings that are gonna be assessed, including all of our owned assets and parks and rec.

Oh, okay.

Well, yeah, and and one of the challenges that we've we've had, frankly, is that we um, and this is we challenged Tony once he arrived here at the city, is that we we need to get on top of um our deferred maintenance, we need to get on top of our of our we talked about this at the library.

Once you hear then you know what this is this is a much needed tool and I I appreciate uh and and Tony can explain but as he said this refers to all of our assets as as an organization over 300 buildings Tony how many square feet of space for the for this purpose it's almost five million square feet of buildings that are gonna be assessed including all of our owned assets and parks and recalles that we've we've had frankly is that we um and this is we challenged Tony um and once he arrived here at the city is that we we need to get on top of um our deferred maintenance we need to get on top of our of our library that's I remember this now yeah and this is part of that this is this is giving them the tools that they need to have one cohesive um platform that they can evaluate um where we are as a city because we we've fallen behind on a lot of our facilities and and that's one of the things that um I know council has been concerned about and that's one of the things I've really taken to heart is in this role of city manager is to get on top of that and and this is part of getting all those tools in place so that we can effectively inventory and then manage uh those facilities and that's what the software will empower Tony uh to do both from a facility standpoint from a parks and rec facility standpoint as well so this is a hyper analytical software that's gonna give you a very complete breakdown of costs of maintenance cost of our assets cost of the employees doing the job like the whole in real time in real time and we can plan out from zero to that helps me understand the price tag a little bit more that's pretty complicated information and one piece to think about is that's that that's a an assessment team going to every single site and asseting every asset we have out of each site and putting it into the system with thousands and thousands of pieces of equipment.

Yeah we talked a little I remember our conversation at the the library now about how complicated okay so um I I don't think we have to go through the presentation that I actually remember talking to him about all of the needs for us to have better maintenance and not defer it any longer.

Just for the public in general could you say what we're currently what were we currently doing before we're switching over to using a much more um helpful software system spreadsheets.

Yeah oh yeah yes so this is a huge upgrade for the city of Mesa to make us more efficient right and help us understand where we maybe we have some stop gaps that we could stop gaps and where we have bottlenecks and yeah where we need better equipment better facilities management better maintenance at our parks yes the whole thing you're hired yeah okay and ultimately to save us money at the end one we have to get caught up with our deferred maintenance but if we stay in front of our deferred maintenance after we get caught up it's gonna save us money in the long run and that's that's trying to get away from the breakdown maintenance a current investment to have future fruitful results and savings okay thank you thank you gentlemen I appreciate your couple minutes up here look at that mayors thank you thank you gentlemen thank you Ms.

T anything else okay so I'll need a a motion to receipt of board minutes is there a motion to that effect thank you Mr.

Adams Vice Mayor all in favor say aye.

Aye next is current events and conferences attended council members until Thursday pardon we're a little late if you want to skip it till three weeks we can we can do that would you okay to defer that yeah agree that spend on time talking about our awards we got uh Mr.

Butler question for you obviously we have a full house upstairs and outside is this room available for overflow for the council meeting upstairs or is this an option?

It is available and we also have um the large screens out in the lobby area will also be be showing the meeting as well so there'll be ample space if folks aren't able to be accommodated upstairs.

Okay.

So we have this and outside okay can you share uh schedule of future meetings yeah I'll just be really brief uh in the name of time this Thursday uh we will have another another study session at 7 30 a.m but immediately but we'll start with amazing a mesa housing services governing board meeting that will be the first meeting you go into uh and then upon adjournment of that it'll go straight into our study session and that that'll be Thursday at 7 30 a.m.

Okay very good just remind council we're gonna move 5 C to the front after the consent agenda I'll entertain a motion to adjourn.

So moved thank you Miss Duff thank you Miss Taylor all in favor say aye aye we're adjourned we'll see you upstairs