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Record of Proceedings

Assembly Finance Committee Meeting - February 17, 2026

Town Council — Tuesday, February 17, 2026
BodyMillsboro, Delaware
SessionTown Council
DateTuesday, February 17, 2026
StatusFILED
Video Record
0:00 / 59:14

Original source
Transcript — VerbatimClick a timed line to jump · ⧉ to share it
4:40

Good afternoon.

4:41

This is a meeting of the Assembly Finance Committee.

4:44

Today is Tuesday, February 17th.

5:10

Thank you.

5:12

If we can go around the room first, introduce yourself, please.

5:16

Marty Presley, town council.

5:19

Rob Mason, town council.

5:21

Jamie Burke, town manager.

5:23

Bob McKee, Town Council.

5:25

Ashley Sander, Assistant Town Manager.

5:28

Richard Plack, Director of Public Works Wastewater.

5:30

John then directed public wastewater.

5:33

Matthew Wald, uh, director of finance technology.

5:37

No, we have private system on.

5:40

And Simon.

5:41

Simon, John, uh, I technology.

5:44

All right, thank you.

5:49

Make the motion.

5:51

Second.

5:52

All in favor say aye.

5:53

Aye.

5:53

Aye.

5:54

None opposed.

5:56

Um approval of the minutes.

5:58

Could I have a motion for that, please?

6:00

Make a motion to approve the minutes from the November um 2025 meeting.

6:06

Sorry.

6:08

All in favor say aye.

6:09

Aye.

6:10

All right.

6:11

Motion passes.

6:12

Thank you.

6:13

Any public comments.

6:15

No public comments at this time.

6:21

Okay.

6:22

We'll move ahead to the agenda.

6:25

Uh just the review and discuss the information that was compiled since the last committee meeting.

6:31

We'll be presenting.

6:36

Sure.

6:38

Um so just to start off, uh, since our uh last meeting, we have 242 work orders that have been created, uh varying degrees.

6:49

Some are uh daily responsibilities, some are uh reactive uh and proactive maintenance that's been ongoing uh at the various facilities been expanding the inventory to include now 166 items and counting uh with reorganizing our spare parts, components and whatnot at the uh water facilities.

7:19

Um we've cataloged 54 pieces of equipment, uh which it can pile is compiled of our trucks, tractors, um, snow equipment like salt spreaders, plows, trailers, lawnmowers, et cetera.

7:36

Um we now have 22 active users.

7:40

Some of those include the front desk in preparation for utilizing iWorks to uh roll out uh issues that need to be inspected for water complaints, wastewater uh issues, areas of concern.

7:55

Um so that includes all of the water wastewater staff and uh some of the front desk their front office personnel.

8:05

Um talk about that water treatment plant.

8:15

Uh okay, we'll jump back to that.

8:18

But um uh church streets are far when we went back and we um we're able to capture um assets at the church street plant, everything from pollen fee to line feed, chlorine, all pumps, um only wave plant.

8:31

We did the same thing with the polymixers, center fuses, aerators.

8:36

Um we started going through um a lot of the equipment at only way since we have better records at only way in the new plant.

8:43

Um a lot of the stuff was um already given to us by the contractor in terms of PMs and trying to eventually incorporate the PMs into our high works so that you know when there's something that needs to be taken care of, we can write a work order or something that's ongoing, uh, like a preventative maintenance type thing.

9:02

Um, but that's still the infancy stages.

9:05

We're still trying to plug away the information.

9:07

But as I said, only ways um there's a lot more information, but only way than there is a church church tree.

9:14

We're kind of starting from scratch, meaning uh we're replacing things, replacing pumps, um, racing motors, and as we replace them, we have new information for them and able to get the PM stuff for that, but a lot of the stuff is old, so you have to look that stuff up.

9:28

Um, so we're making progress in that way because we're trying to get into the PM part um of the iWorks system, if you will, so that we can generate work borders on a regular basis, especially when it comes to the PM.

9:44

Um that's probably the most important part right now.

9:49

Uh wastewater treatment plan.

9:51

Uh, we have non-equipment items, basically, it's it's more the uh building locations.

9:57

We haven't gone into uh as we discussed in the last meeting.

Discussion Breakdown — Share of Meeting
Engineering And Infrastructure████████████████████████████28%
Water And Wastewater Management█████████████████████21%
Technology and Innovation████████████████████20%
Budget Equity Analysis█████████████████17%
Transportation Safety█████5%
Procedural████4%
Fiscal Sustainability███3%
Public Transportation██2%
Summary of Proceedings

Assembly Finance Committee Meeting - February 17, 2026

The Assembly Finance Committee met on February 17, 2026, chaired by Marty Presley. Attendees included town council members Rob Mason, Bob McKee, Town Manager Jamie Burke, Assistant Town Manager Ashley Sander, Director of Public Works Wastewater Richard Plack, Director of Public Wastewater John, Director of Finance Technology Matthew Wald, and IT specialist Simon. The meeting focused on the progress of the iWorks CMMS implementation, pavement management planning, and budget preparation for the upcoming fiscal year.

Consent Calendar

  • Unanimous approval of the minutes from the November 2025 meeting.

Discussion Items

  • iWorks CMMS Implementation: Richard Plack reported that since the last meeting, 242 work orders have been created, the inventory has expanded to 166 items, 54 pieces of equipment have been cataloged, and there are now 22 active users. The system is approximately 50% implemented. Ongoing efforts include incorporating preventive maintenance schedules, attaching maintenance directions to work orders, and categorizing work orders into preventive, corrective, inspection, and general facility types. A criticality scale (high, medium, low) is being used. Staff training is continuing, and the system will eventually provide data-driven insights for budgeting and staffing. The committee discussed the need to reach out to iWorks for additional assistance in populating preventive maintenance data.
  • Pavement Management: Matthew Wald presented a report on road paving priorities based on the RSL (remaining service life) ratings. Quotes for Hudson Alley ($25,000 for 605 sq yd) and Sussex Street ($27,900 for 866 sq yd) were received. Discussion centered on prioritizing streets like Railroad and Sussex Alley due to traffic and condition, even though they are not in the top 0-5 year tranche. Council members expressed the need to update the pavement management system with recommended treatments (mill & pave, overlay) to generate cost estimates. They directed staff to use mill & pave as the default treatment for all streets, calculate current square yard costs, and apply time value of money to determine annual reserve contributions for each tranche (0-5, 5-10, 10-20 years). The committee also noted potential grant funding (e.g., CTF) and the importance of coordinating paving with the June 27th 250th anniversary event.
  • Water Treatment Plant: Richard Plack discussed plans for the Church Street plant: a power survey to address capacity issues, replacement of filter media, and a pilot study for sludge handling equipment to reduce discharge to the sewer. Improvements in water quality were noted, with iron levels reduced from 13 ppm to 0.19 ppm (below the 0.3 ppm target). A flushing schedule was proposed to clean pipes.
  • Wastewater Treatment Plant: The committee agreed to focus on collection system equipment rather than plant-specific details due to the upcoming new wastewater treatment plant. Jamie Burke reported plans to apply for a $50,000 state planning grant for gravity sewer infrastructure improvements and a grant for pump station conversion to headworks for the new plant.
  • Cassell Software Implementation: Matthew Wald provided an update: the system remains on track to go live in May 2026 for fiscal year 2027. Data migration is nearly complete, and live training is scheduled. This year's budget will be built in ClearGov and then imported into Cassell; subsequent budgets will be built directly in Cassell.

Key Outcomes

  • The committee directed staff to update the pavement management spreadsheet with mill & pave costs for all street segments, using current cost per square yard, and to calculate annual reserve contributions for each tranche using time value of money.
  • Staff will continue the iWorks CMMS implementation and seek additional assistance from iWorks for populating preventive maintenance data.
  • The committee will consider grant applications for sewer infrastructure improvements and pump station conversion.
  • The budget preparation process will proceed with ClearGov for the upcoming cycle, with transition to Cassell for FY27.
  • No formal votes were taken beyond the consent calendar. The meeting was adjourned by motion.

Meeting Transcript

Good afternoon. This is a meeting of the Assembly Finance Committee. Today is Tuesday, February 17th. Thank you. If we can go around the room first, introduce yourself, please. Marty Presley, town council. Rob Mason, town council. Jamie Burke, town manager. Bob McKee, Town Council. Ashley Sander, Assistant Town Manager. Richard Plack, Director of Public Works Wastewater. John then directed public wastewater. Matthew Wald, uh, director of finance technology. No, we have private system on. And Simon. Simon, John, uh, I technology. All right, thank you. Make the motion. Second. All in favor say aye. Aye. Aye. None opposed. Um approval of the minutes. Could I have a motion for that, please? Make a motion to approve the minutes from the November um 2025 meeting. Sorry. All in favor say aye. Aye. All right. Motion passes. Thank you. Any public comments. No public comments at this time. Okay. We'll move ahead to the agenda. Uh just the review and discuss the information that was compiled since the last committee meeting. We'll be presenting. Sure. Um so just to start off, uh, since our uh last meeting, we have 242 work orders that have been created, uh varying degrees. Some are uh daily responsibilities, some are uh reactive uh and proactive maintenance that's been ongoing uh at the various facilities been expanding the inventory to include now 166 items and counting uh with reorganizing our spare parts, components and whatnot at the uh water facilities. Um we've cataloged 54 pieces of equipment, uh which it can pile is compiled of our trucks, tractors, um, snow equipment like salt spreaders, plows, trailers, lawnmowers, et cetera. Um we now have 22 active users. Some of those include the front desk in preparation for utilizing iWorks to uh roll out uh issues that need to be inspected for water complaints, wastewater uh issues, areas of concern. Um so that includes all of the water wastewater staff and uh some of the front desk their front office personnel. Um talk about that water treatment plant. Uh okay, we'll jump back to that. But um uh church streets are far when we went back and we um we're able to capture um assets at the church street plant, everything from pollen fee to line feed, chlorine, all pumps, um only wave plant. We did the same thing with the polymixers, center fuses, aerators. Um we started going through um a lot of the equipment at only way since we have better records at only way in the new plant.

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