And get my reading glasses on.

Uh twenty eighth uh meeting of the Monterey Library Board of Library Trustees.

And uh the uh first thing that we're gonna do, but well, first thing I'm gonna do is uh for those of you who are not in the room and you're coming to us from some other venue, uh the way to do that is to go on zoom.gov.

And if you do, then uh you might want to pay attention to the code number for this meeting because Zoom undoubtedly has a zillion meetings all going at once.

Our code number, if you go to Zoom.com.

Zoomgov dot com is the following one six, one three, five two, eight eight, six four.

Repeat one six, one three, five two, eight eight six four.

If you're gonna join us by telephone, then unless you live in Campbell, California or state of New York, you want to call this phone number eight three three, five six, eight, eight eight six four.

Repeat eight three three, five, six, eight, eight, eight, six, four.

And it's different numbers for City of Campbell and the state of New York.

So if you're one of those folks calling in from Albany, New Orleans New York or Cooperstown or someplace, uh, yeah, and we'll hear you and uh acknowledge your presence.

Uh, after if you're going by Zoom, and uh after you put in that long number that I just read to you, it asks you for a webinar ID, or a um participant ID.

I'm sorry.

Just press the pound key.

And then you will be fully connected almost as much as those of us here.

Um so that's how you can uh make sense of uh being around us.

So I've called the order.

And uh Jennifer, are you doing the roll call?

So we will have a roll call now, please.

Thank you.

First, I want to uh take the time to announce that we do have a member participating remotely.

Um so after I give I do the roll call, I'll hand it over to them to just kind of talk a little bit about that.

Um, as of right now, let's do the roll call with Chair DeLarmier.

Here.

And Vice Chair Pretty.

Present.

And trustee just Josh is absent.

Trustee Moro.

Here.

And trustee Silvera.

Here.

Great.

We do have a quorum still.

And then Price Chair Lorme de Lormier, why don't you discuss why you're participating from remotely for the record?

My just cost for participating remotely today is a contagious illness.

And I do want to let you know that there's no one else present.

Thank you.

Okay, thank you, Jennifer.

The first thing after the roll call is our presentation for the day, which is about the summer reading program.

And that's uh I'll get it wrong every time.

Is it Andrea or Andrea?

Andrea, Andrea.

Andrea.

Oh, it's one of each, huh?

Okay.

So the floor is yours.

Uh take it away.

So I'm Bianca.

I'm the children's librarian.

I'm Andrea, Andrea, Andrea.

Um, the team librarian.

And we are here to discuss our summer reading program this year.

125.

25.

I see.

There you go.

Push it forward.

Thank you.

So, uh, we pick our theme from iReads.

Uh, it's a larger organization, and the theme they chose this year was level up at your library.

And the way we interpreted that is uh like a game video game theme.

Uh so we based all of our programs around that.

Uh, you'll see that in the photos and the next slide, but it is yes, definitely a very video game or just board games, games and filming and stem, uh like computers, uh things to engage the public.

Uh, and you also see how that inspires our displays and our game boards.

Next slide, please.

And then for our reading challenge, um, this was for all ages.

Um, everyone does the same reading log, so we go ahead and pass those out.

So, as you can see, we had an artist, her name is Amelia.

She so graciously drew this for us, um, and as well as a little figurines on the book bingo.

Um, so for this reading challenge, we had participants color in a square for every 30 minutes take red.

So, in total, that was 12 hours long.

Once they come and with their computer reading log, they get to choose a price book and a choice of uh voucher.

It was either we had ice cream, coupons, hamburger, pizza, fair ground ticket, and an entry into um our grand prize drawing.

So you can see we had a lot um to offer.

And then for the book bingo, we had a lot of different activities as well.

And then um, one of the biggest announcements we had this year was that our blackout bingo prize was a Nintendo Switch 2.

So that was really popular amongst everyone.

Next.

And so, right over.

Okay, so um, we found that this year we actually had a lot of participants from outside organizations to help us out, uh, either in helping give us prizes or also just in helping us in participating in our events, which was really nice.

Um, we always get around 300 coupons donated to us on the Monterey Bake Creamery, they're that primary on the board, so it's really generous of them.

Um, but some new participants this year was the Monterey County Fairgrounds.

Um, in the past years, we have helped uh pass out their summer reading logs.

Uh they have our own reading challenge for kids to participate in.

And when kids do their reading challenge, they get three tickets to the fair if they are age five to twelve.

Um, but this year we decided to switch things up and ask if we could just get tickets from them directly to pass out to our summer reading participants.

Uh and it says we got 90 paragraph tickets, but that number is actually wrong.

We got about 300 paragraph tickets, and we did give out every single one.

Um, but the fairground was also really nice because they participated in our story time.

Um, they had their mascot who is that stirping lion, and the serpent lion came back and visited our story time and said hello to the kids, and he passed that little lion plus used to be.

It's really cute.

Yeah, there's a photo in another slide.

Uh, but another participant we had was two player arcade soft they gave us some free coupons also to give out as prizes and they also set up a free arcade event for us was really generous of them and we also had help from Oscar's playground they also donated some coupons as prizes and they graciously gave us their venue uh for free to use for our directing story time which was really sweet of them and then we also wanted to um do some program spotlights so one of them being the drag queen story time that being a highlight because again uh we did get a good turnout um we got a lot of feedback from participants asking like if we were gonna do it again um so we felt like it was such a huge hit um and then the next one was the baby rave that's something new that we had this year a lot of you know the a lot of the kids had so much fun um it sounds like what it is a baby wave just a lot of you know music um I think you had like glow sticks yeah and then we had we hosted um four D D workshops this was for ages 14 to 25 we were really trying our best to try to reach out to um young adults like in their 20s and also try to bring in more teens who are interested in DD.

A lot of the feedback was that they kept asking us like oh is this going to continue like we want to you know keep meeting up so that's something that we want to work on and hopefully in the future we're gonna have these monthly DD um sessions.

So these are some of the children's programs that we've had.

We had Daisy the clowns he was actually a past performer for us but uh we asked her to come to our kickoff party and just give out some free balloon animals to any family members who asked we also had Michael the magician uh he brought this really fluffy bunny named Harry Houdini who's super cute and we also had a polyhedra party this one I thought fit the video game thing more of just like how to make 2D stapes into 3D shapes uh kind of reminding me of those old 90s video games and I thought kids would like that a challenge off of that and then the teen programs that we had um we brought out anime your way um he's a um well known like manga artist and we had participants do self-portraits um that was a really fun program and then we had my infamous Mario Kart tournament we had one last year and I needed to bring it back again this year um that was a huge hit um I didn't expect that many kids so I had to like rotate through all of them but they all had very fun um they knew that it was a friendly competition so um hopefully we'll bring that back again and then the most exciting one for me was the coding workshop we had someone come and um instruct instruct the teens to do their own like video game I wish I could show a video but I don't think I can um but yeah they created like the drawing and then they were able to code I was trying to follow along but it turns out the teens are just smarter than me so I wasn't able to um but they really enjoy that as well and I'm really hoping that we could continue having these like STEM programs in the future.

And then um we did some adult programs as well um we had Relax Your Everything uh those two are actually very well known community members of Baliana and Sky Song and they basically do uh like sound bath to help relax your everything uh we also had some regular programs like sewing with Julia she tried to base her sewing challenges on more video game themes uh if you don't recognize that character right there.

That is actually a video game character called OpenSource.

So that's just a little bit uh but also we tried to base the books around video games.

I believe tomorrow and tomorrow and tomorrow is somewhat based.

I don't think it's okay.

But I know it's based around video games uh and also just um our regular travel uh programs, finding branding and walking.

And then our all ages programs.

Like we mentioned before, the retro arcade lounge, they're from, they're on, I think on Lighthouse.

Um they generously um did a program here with us um for four hours all for free.

So we really do appreciate them, and everyone loved it as well.

Um I think the adults enjoyed it more.

Um, but yeah, they were able to hook up all these like um older consoles.

I think one was like dated back like probably like 40 years ago.

Um, I can't remember, but it was one I didn't recognize.

So um and then the next one, we had the end of our summer bash.

Um that was a huge hit as well.

We had um slime making, which was very messy but fun.

We had the bookmobile, we did tie-dye, and then we had um like a little bubble making um little section as well.

Um, and then we had one of our bookmobile ones um was the fantasy wings, which they made out of cardboard.

Um, so that one was also really um interesting.

Yeah, and so we compared our statistics this year from last year, um, and it was higher in most areas.

So we had a hundred and thirty more total signups in general.

Um we have more programs, um, and more attendees to those programs, and we also just had uh more what else did I highlight?

More volunteers.

I think we had less volunteers this year.

Um, yeah, one last and we did have less horizons, but I think we had more participants.

We have more participants, more price books.

Yeah, yeah.

Anything else?

Um yeah, I think like the major um thing that we should take from this was just the programs itself.

Um, I remember just doing the stats in June.

We had already beat the 850 attendees.

So I felt like we really did a great job at that.

Sure.

And then um just a couple of feedback that you know we would all hear from either like our patrons or from staff members that we wanted to share with you all.

Um, so a lot of the patrons appreciated the variety type of programs that we had.

I do think we really did try to have programs for all ages as well as doing programs that they haven't seen before.

One of the comments, I know that parents were really um appreciative of having more programs for they're kind of in between like school age and tweens, so they always have a hard time, you know, going to libraries, finding programs that they would be interested in.

So um, that was one of the major feedback that I received.

And then the next one was staff appreciated the simplicity of the sign-up process that we have here.

Um, I want to say just more on calls because they work at other libraries and they did mention that to me saying, like, thank you for making this so much easier.

Because I guess in other libraries it was a whole different process.

Um, and then the arcade room was a hit.

I think we missed the slide, but there was we did have an arcade, we do we still have it where we have a hockey table and the Pac-Man like arcade, um, and then we have connect four, but that room was is always there's always someone in there.

So that was a major hit as well.

And then also just our performers being very grateful for like um of our like collaboration, and we want to continue that as well, you know, creating that partnership.

And then some possible changes, something that we had already discussed after summer reading that we're thinking of trying to move forward, seeing um if this might work out for everyone involved.

Um, we are possibly thinking of digital sign-ups, um, just to avoid the hassle of raffle tickets.

Um, when a participant participant comes with a completed reading log, we're giving up to 13 tickets, and it's a lot for each, you know, especially if it's a big family writing their name and their number.

So we see that, we hear them, we want to make sure it's an easier process for next year.

Um, so we are going to start brainstorming to see what would be um just better for everyone involved.

Um, and then we also want to make sure every participant has a fair chance of winning.

So, again, with the tickets, it's kind of hard to monitor like who's entering and what um prizes, so we want to make sure that every age group is receiving something.

Um, and then we're also thinking maybe less prizes, um, or big or probably just making them less and just bigger prizes, or um, we're also just thinking prizes up front.

So when they sign up, we already get them their free book.

So again, this is something we have been brainstorming seeing like what would be best for you know staff and um for participants.

Yeah, and these are our winners uh for you know who we gave up what is that again or do you have one thing and this was our big winner for these with students.

Thank you.

Do you have any questions?

Um yeah, in the very beginning, Bianca, I think you did you refer to it as mobile up?

Was that the theme?

Level up, level up, okay.

Well, um, I just wanted to mention that maybe you weren't even aware of it, but uh the library director that preceded Brian and I, because I've been on this group for a while.

We came up with something called read up, and uh it was actually the title of a newsletter that she and the staff put together regularly.

But um I had mentioned that cowboy up, which is for cow folks to hop on their horses and you know corral the the cattle and everything, and so she took that and made a read up for the newsletter.

Now you have level up.

I kind of like the the feel of it because it's you know, there's some activity there.

And uh if there's a way to continue using the acronym in some way, that sounds great.

The other thing is I'm really impressed by the variety of different programs.

I'm wondering if calling it a reading program is besides shortchanging it.

I mean, um, you have lots and lots of enrollees, but I wonder if some of them say, Oh, I don't want to read, I want to play games or I want to dance or I want to listen to music, and if they knew that a lot of the activities were not strictly uh speaking in reading as you would think, um, then you'd be even more overwhelmed.

But um again, I was just really impressed with the um variety of very, very good activities, not all reading, yeah.

Um so anyhow, that was my reaction.

So, other than saying good job.

Can I add on that?

Just that we have the theme we've we do through uh organization called IREAD, like the letter I and read, and so some libraries do their own themes too, but I read kind of has the general theme often, and then we adjust and make the board our own and use our own like local graphics because they have their own graphics and all of their own.

And so next year is plant a seed read.

So it's going to be the theme, is going to be about gardening if we go forward with the I read, and it's how do we do that?

And I think that was something we're talking with the staff in prior years about having like the bingo board in the back because a lot of that is regarding our book activities, but there are like physical activities or things like interacting with your family or talking to people at the library, and there's those kind of things that give people that opportunity also to participate.

It's got to be plant up.

And also that we we give just a note that we gave uh a thank you to the team here, but also that we gave thank you bags and letters and cards to all of our donors and performers, just to like a we wanted to do a nice touch for everyone that came out here to Monterey.

We appreciate it.

Yeah, I think it was a nice because like as you mentioned, the theme isn't just books, and I think I read and other libraries and the news in our understanding that you know the library doesn't have to be just books.

We can we're a good community organization.

Yeah, and this year was so nice that we were able to have partnerships from uh from local businesses who are so generous and nice, and we hope to partner again with that in the future.

Great.

Thank you.

Okay, so much for all the words.

Oh, good ideas.

Wow.

I'm thinking, okay, every six months.

Next one will be winter up.

Something like that.

Winter's coming.

Okay.

Thank you very much.

Wonderful.

Well, yeah.

If there's any um or no attendees online, but yeah, typically now would be the time to announce public comments.

Um if you would like to do so by Zoom and you're watching from home, you can still do that.

Um there are information, there is information to join posted on the this meeting's agenda at iSearch Monterey.org.

And nobody is raising their hands.

So we I don't think we have public comment for this one.

Then we will move on to the next item on our agenda, which is the consent agenda.

And as it says here that all of the matters, and we have uh three, four, five, six items on our consent agenda list, um, are considered routine, and which means that they can be lumped together as if it was one, and um, unless a member of the board of trustees or a member of the public who's listening in uh wants to pull one of these six off the list and discuss it or ask questions or whatever separately, then all six of these will be considered as one um motion to accept as a consent agenda.

So um I guess right now I'll ask is there anybody listening in or joining us from the public who would like to take one of these six items off the list and consider it as a separate item, there are no attendees on okay.

Then um Diane, do you since you're the one not in the room?

Do you want to take any of these off the list?

No, okay.

Um one item is simply the approval of the minutes from the July meeting.

Um the uh next one on the list is a review item, which implies discussion, but um not necessarily if everybody is satisfied with uh the information presented.

And this is the one item number three regarding the annual evaluation of the library director.

We do need to vote on the minutes first, I believe.

That's part of the consent agenda.

Um we should vote, we should vote to approve the minutes before the consent agenda.

Yeah, one verb.

The minutes are the only item on the consent agenda that we have.

No, no, these informational reports are on the consent agenda.

Yeah, but those are just reports, so we're not voting on those.

All six of these make up the consent agenda.

We can go to approve the consent agenda.

Yeah, yeah.

And then the other four are simply to receive reports.

Um is there anybody uh on the board that would like to pull any of these items for discussion or question or comment or anything if not?

Um I guess I did want a little more background on the avoid ways trying to do that.

Okay, so we will uh remove item number three from the consent agenda and we'll discuss that separately after we've voted on the remaining uh five items.

And and um on the org chart, I don't know.

Maybe Brian had a couple comments on the org chart when we vote.

So you have questions for Brian about the org chart?

Yeah.

Okay, then we will pull item number four as well.

And after we vote on the remaining four items on the consent agenda, then we'll go over each of those two separately.

Unless there's another one or more that one of us needs to be given up.

Okay.

Then seeing no uh request to remove any of the other four items, which are numbers two, five, six, and seven, uh, the chair's prerogative is to just accept the remaining consent agenda items as presented.

And we'll move on to item number three, which is the timeline and process for evaluation of the director.

Um see what you asked about that.

Didn't you didn't we have to vote on the we don't have to?

If if there's nobody asking to pull it, then there's no objection.

So the assumption is everybody oh votes aye.

If the move we need to vote on the minutes, okay, the minutes cannot be approved without a vote.

There'll be a motion and then motion to approve and then a second, or and then it's a roll call vote because we have a trust.

Yeah, it's a roll call vote because we're not all present in the room.

Um so somebody's making a motion to yeah, I move that we approve the moves.

I'll second.

And then Diane, Chair, if you could uh unmute sub two, yes, yes or no.

Okay, thank you.

Okay, thank you.

Um let me just do a full roll call vote for the record.

Right.

Um first we have Chair Delormier.

You just cast your vote.

Um Vice Chair Petty, yes, and Chair, uh sorry.

Oh, wait, wait, I'm I am abstaining because I wasn't present at the July meeting.

So I will abstain from that one item from the minute, not from the whole convention.

Okay.

Okay, and then trustee Josh is still absent.

Trustee Silvera.

Yes, okay, thank you.

We can feel like I missed that thing.

And Trusty Moreau.

Yes.

We've got her great.

Thank you for hanging in there with me on that.

The minutes were approved uh by a vote of three, I believe.

Three, one of the one absent and one abstention.

Okay.

Thank you.

Okay, then we can move on to item number three, which um Janie has to have considered separately.

Yes.

Well, um your query, please.

Okay, uh last year I was obviously very involved in the process, and but this year I was not at all.

So I'm just wondering if these dates have been checked with everybody before, like I thought I thought Alice was going to be gone in September.

And so that was an issue.

Okay, yeah, I I think we did talk.

We did talk with everybody about these dates, and they were okay.

It didn't talk to me.

Wait a minute.

Well, didn't we talk about it at the last meeting?

Uh no.

No, I don't think so.

Marcia, you and I did this with Brian.

And so we yeah, so we didn't um go over the the dates for the uh Janie.

I'm assuming you're worried about the um just those last two.

Well, yeah, that's right.

I thought that everyone, if at all possible, should be at those two meetings.

The 25th and 30th.

The one on the 25th is the date of uh when we would hold a regular meeting.

So the September 30th closed session with Brian is the um is I guess the one that we would need to make sure everyone's available for.

I I'm pretty sure I'm available, but I just was wondering because of Arish and because I hadn't seen this before.

So, okay.

Um does this um it's fine interfere with any plan you have no okay okay and as long as we're on this um just so I'm clear the the meeting on the 25th is closed session to finalize the evaluation is there also regular business conducted that day at all or would the whole meeting just be the closed session last year what happened is we had the closed session then we canceled the regular meeting because of too many meetings so I would think that this year we would do the same thing probably not have the regular business going on.

Okay that's what I thought I wanted to confirm though so we know what to kick to October.

We discuss amongst ourselves what we want put into the final report which is what we discussed with the library director on the 30th yeah right there any other questions about the process maybe I'm losing it but I we had a a sheet with a with the dates on it and I was sure that we shared it at the meeting we know no not at a meeting no no yeah Marcia you and I met and then we met with Brian okay but we didn't yeah but we did not share it around to everyone now that's why I was wondering why I was there as a report but huh I'm glad it's gonna work out okay I will drop Harish a note though after this to make sure that um that the 30th is all right for him.

I think also we have to make sure that some you won't have time between the 7th and 16th somewhere to write your right everybody can do that.

Right oh yeah that's even even remotely that's nine nine days and then I'll turn in our comments for and I'll just say on my side just we um confirm the time also on the 30th there is a um I am here in town there's a conference I'm helping on participating in the American planning association conference is in town and so I'll be able to step away you know to meet during that during the closed session but just if we could just find the right time just find the right time but yeah I'll make sure I'll be here I think it's just over at the portola if I'm not mistaken so which is the following Tuesday yeah that again the closed sessions can be in the library then right I think we you know it's possible we could do here we could do community room solarium we'll just figure out the best room on there I think typically the the closed session we do have to get a recorder from the city clerk's office and record the closed session and drop that back off with the city clerk if I'm not mistaken or is either city clerk or HR but I thought it was city because HR I think it's the city clerk okay but I used something to just and I'm not sure if you've already uh clarified that with um with HR who has the recorder for that closed session comments because I don't know if you'll need that also for the 25th you make you may need that also for recording on the 25th.

I think so yeah yeah well if if one of whoever planning the show just HR I think we'll know whether um they have to be involved or for some reason it sticks my mind that they are involved first and like they supply the thumb drive for example but then it's the city clerk that puts it in a lock safe for ever and ever.

Anything else?

Then given the discussion, um uh in the sense we this is something that came from the consent agenda on which we voted.

I think we need to we should vote on approving what we just discussed.

Which means we need a motion and a second.

To be clear, vote is not required on this item.

Because it's just a it's only a presentation, but you are welcome to vote if you write it.

It's more comfortable with the vote.

No, it doesn't matter to me, but um I mean it was pulled out to be a step its own standalone agenda item.

So that's why I was it's just a report currently.

And I just had one peaky little thing about chair and trustee, but or we'll start out in this paragraph so we can help you.

Okay.

Okay.

The uh other item that uh I guess Marsha you asked to have removed from the consent list is the organizational chart.

Yeah I just I just thought maybe we could do a little so I is there is the library you had the opportunity to sort of reorganize it because when you came here there were so few people and now there are all these new people so this is this is a kind of new structure isn't it?

Yeah so I I can speak on that.

I just wanted to hear your thoughts on that new structure.

Right.

So what we what we looked at is um as for recall which was I believe it's been about 10 years since we've had an assistant library director position.

And coming back from the pandemic the positions have changed over time in terms of what positions are here in the library and in the museums.

So when Melissa came on board um talked with Melissa and I talked also with Kim about kind of what roles are out there um here in the library and how how will the kind of the structure change with Melissa coming on because I didn't want it just to be one step about Brian then Melissa and then everybody else and everybody else so it needs to be kind of a way for us all to we all will continue to collaborate because her scheduling things about people working on the desk and we all as you see here people are consistently collaborating in terms of our department um but when you look at that you'll see with um Melissa one of the things we have was volunteer and you'll see under there coordinator volunteers and that's kind of like a key point so it doesn't mean that that Melissa manages all of the different volunteers but she's the key kind of point person on in terms of any of the volunteers for library and museums and then works with the different staff that will kind of coordinate that so whether that's collection volunteers programming volunteers museum docents we need that kind of coordination a general coordination so people know if I've got an issue this is who I can come with on there um and then also uh with her background also um she'll be supervising uh David in our basically circulation and technology as well as moving over bookmobile and outreach and so uh we felt you know that having that time so Melissa's been doing a lot of work in terms of going out on the bookmobile going and learning a lot more on that side as well as the technology side of we actually just if you saw if you're at Montecito we just installed a new locker just got just arrived earlier this week at the Sports Center once they're underway right now underway right now they're not turned on but basically that's a that's an outreach as well as a technology kind of a thing so those are going to be that way um Melissa is the key there so when we have a lot of um different ways we'll look at that and then circulation still goes through in their technology one person under uh David that was moved over is under the pink and that's our um acquisitions and that's uh Christy and that was Kim's role and Kim will report directly to me still and Kim is the public services manager and coordinator for our different facilities issues, but also our librarians.

And our librarians are here um working on collect on collection development and the acquisitions person is is processing a lot of these the the collections.

So working on that person being closer in terms of working with Kim um is a stronger um role in in our thoughts working together about how does that person who's placing the orders work with Kim's team who are actually all requesting children's books, teen books, adult books.

Like those people need all work together on that side in there.

The administration side about here, fund development communications, the administrative support, that's so uh um fall under me.

And then the California history room and museums, those people need to work in stronger tandem as well.

So that's where Kathy and Dennis and I work with a lot of different um historical programs, doing tours, um, coordinating facilities and everything with the museums commission as well.

So those are continuing with me, but this was a way for us to kind of um look at where our strengths lie throughout there, and then also distributing work between um between us.

And I felt like this would be a um it was a good opportunity for us to just look at and have and talk about how are we gonna work on this um, you know, as a team, you know, and how do we work um as I mentioned though, we're all there are certain times when we have to communicate with each other, so it's not gonna be a silo in terms of you know, don't talk to my staff or don't coordinate with my staff.

We still need to coordinate, we still need to communicate, we still need to work together, and we're going to continue to do that.

And um, but I think this is what we have at the moment.

Happy to answer any questions or any team here too.

What's the you should be asking after every item that we discuss?

Are there any members of the public who are listening and they have questions or comments?

That is a good point.

Thank you.

I have not seen any expanses raise their hands to try and speak.

Okay.

Any more from the board?

Well, in terms of reporting structure.

Um, and the folks under administration and and all that report to you.

And other librarians report to either Kim.

So librarians are all the Kim.

Yeah, okay.

That's just what I wanted to clarify.

I think we move.

I have a question that has nothing to do with the chart other than the chart prompted me to wonder.

Um, have we had Kathy from the California history room come to a board meeting and talk about her background, her interests or plans for making the history room really, really great and all that.

No, she's very new.

So with this, like we have it.

Well, then I would request that we do because one thing we started uh several years ago was that we had somebody from one of the programs or departments come and take the you know, one of these presentations like we had today from the summer reading program, and um just to keep the board as informed as we can be about all those different great things.

And I found it to be very, very helpful, and uh I didn't think we'd had Kathy yet, so that's why I just put out there that I wouldn't I don't know how new she is, but uh it'd be nice to have her come and put a face with a name and her thoughts about the history room.

Yeah, we we can do that and we'll have her update because of we're making changes on how to people reserve time, and we'll we can have her talk about some of that.

But that's just been past she's on the past several months, and that's why last meeting we had Brianna, I asked Brianna to speak because of that reason that it's good for us to have the different staff members speak on different topics, but we also want to make sure that they're comfortable in terms of what their role is and what the position is for them to uh feel that they have the content to speak to the to the board.

So we'll talk with Kathy about a future meeting.

October, November, yeah.

Well, and I mean, despite how larger than maybe some of us would have guessed, this uh flow chart looks.

Um we are a small place, and it'd be nice for um staff member to walk by and say hi, Bob, and for me to walk by and say hi, Melissa, because we had a joint session together, you know, that kind of thing.

And I will say also that you know, if you look at these, when you look at this, they're small in terms of the printout on here, but it says PTS, that means part-time season.

So these are hourly people also.

So a number of these people work either multiple jobs or just a few hours a week.

So it looks like a lot of number of people in here.

But like, so for example, under you know, the pink on that side where you see circulation, uh, and then under the gut Avery Quinlan and Ellie, they're all on call.

And under that, also there's the library clerks, Avery, who's also over there, and Ellie also is a library page because she worked, they both work multiple roles.

Um, but so some of these people and Julia right there, Julia Neal, you'll also see her in the top left under fund development assistant.

She's working hours.

So some of these just to say like the number, some people are sharing roles and their hourly on call employees with some.

From a distance, this looks like a very heavily stacked nicely stacked library.

As your eyes focused on But I did notice at the city council last night, they mentioned that what the library used to have 42 people, now it has 14.

Um, yeah, yeah, right.

FTE is full-time.

Yeah.

I mean, all those volunteers don't count.

Yeah, that's what I mean.

The PTS is add up to a fraction of a person, and it doesn't cost any money.

Oh, it's part-time staff.

Right, right, right.

Okay.

So the volunteers are not on here.

Correct.

Just on the coordinator under coordinator volunteers, but we don't have like the museum dosins, uh shelving volunteers, program volunteers, all that.

We gather those under separate statistics.

So this is in effect right now, I'm assuming this is and it seems to be working nicely.

Yeah.

Right.

Yeah.

We're all adjusting and learning and learning as we go.

Okay.

Well, that's the last item.

And since it was just a receive the report item, um, we can move forward.

Um the next box on my page is are there any general public comments?

And once again, I'll bet there are nobody's shopping at the bit.

Hi, who are wanting to join in speak on this?

So that means we will uh conclude.

We have trustee comments.

With trustee comments and then director comments.

So um Danny, you want to go first?

Um, I have anything okay, Marcia.

Um I just was something I was gonna say and I forgot.

Oh, yeah, I was very happy to see the the boxes go up going up.

But I wanted to ask about uh last time we had talked about the fund development and a um a letter going out uh for fundraising after car week, which is now over.

So so I sent over the draft and Allie from the uh Pally Shannon and uh Carla and I communicated and worked on a draft and I sent it um Polly has a draft right now.

She asked to meet with Julia just before sending it out.

Julia is out through 9-4.

And so I asked Polly last week if she wanted to meet with me instead so we can get it because I have the list of so I'm waiting to hear back from her about next steps.

Okay, because I want to make sure because one of the but we have it ready to go.

Yeah, um donors with their pens in hand, right?

We not we need to relieve them of that money before someone else with a more compelling case shows up.

Yeah, so but it's it's ready to go.

I think it's ready to go.

We're just ready for the next time.

Okay, thank you.

And um, Diane, do you have any uh concluding words?

I had um only that I had attended the ALA um webinar earlier in the month and uh learned all kinds of great things about being a trustee, and I know that it is uh different everywhere, but one of my main takeaways uh in the spirit of evaluating our director was the recommendation that trustees uh do a self-evaluation of themselves from time to time.

So I just wanted to throw that out there and see if anybody um how you feel about that and what it might look like.

Um I know we're a small board, but I think that it might be helpful to look at, you know, where we measure up where we could be stronger or um or um better informed or any of that.

So uh so just wanted to throw that out there.

And the only other thing I had is that in the minutes it uh it said that the date for chocolate and wine would be approved at a later date or noted at a later date, and it was in Brian's activity report.

But do we have to handle that any more formally because of the calendar?

No, I because we what we did on the minutes that we would have approved it with the formality that we would up that we would add the date at a future meeting.

Okay, so it's in there and we're good.

We're good.

Okay, good.

And I'll just uh conclude I was very happy to read that the uh new um outside book drop is uh machine or box or whatever is uh happening soon.

And um, you know, next well in October, right?

And it says this will be one where people can return books both from the sidewalk and from their vehicles.

So my question is I can easily picture walking down the sidewalk and dropping the book in there, but is it going to be accessible only from the passenger side of the car?

Well, the driver's side would have to be in the middle of the road.

Well, we talked about putting it in the middle of the parking lot over here.

Well, I mean, but but anyhow, I'm just saying that if it's like this one, having it accessible to the road, you still gotta stop, get out of here if you're by yourself.

Yeah, and you don't have a passenger where your passenger is too short to reach or something.

Um, with your arm, you just reach out the window.

Just toss it on the doorstep.

Yeah, forget the box.

Well, I was just wondering if any consideration had been giving to making it accessible from the driver's side.

No, and I mean, I know you mentioned that at the last meeting you attended on there, and one of the things is that we have to physically walk that cart full of books from here to the parking lot, and that's gonna be a that is a large, there's a long pathway for for staff to be moving those things.

You'll notice that there is no mailbox right now over from the on the driver's side, passenger or the driver's side anymore on that island that is over there on Polk over there by the USBS and USPS or the Casaguieras, those are also on the passenger side.

They're not on the driver's side.

So if we did it in that parking lot, I think it would have to either be removed, we'd have to remove a parking spot or figure out something with traffic and parking department where it goes and takes off.

And that parking lot gets full all the time.

So I wouldn't want to go there and say, can we re-stripe and redo the parking lot a lot?

And then ask our volunteers to walk a yeah, a large bin on the way down here.

On that down here.

So that's where really was your people are because I guess when we installed that one within the first few days, somebody actually drove into it, and that's why it's actually been bent.

And the one here, the one here that's bent.

You can look at the front.

So, I thought it'd been there for years.

It has, but 10 years ago or so was hit.

Oh, within the first week of it being there.

You said we, I thought you might.

I actually heard, but no, I under my regime, I did see somebody hit it.

And I saw somebody on the little thing, stick, I saw them walk up driver card, shh, special.

Uh but this one will have drop slots on both sides so that you could easily drop it off the other side.

And I do see people coming in the passenger pulling it and do that.

But it's my main concern was like, for example, I had my son with me, he wants to drop off stuff.

He has to walk into the street when the library's closed to put that into the brand into the band.

So the new um the new things going on the walls, they have a return also, right?

Yes, it's a smaller turn.

Lockers, lockers.

How do you stock the lockers?

Someone goes over there in a with a car or bookmobile or something, and yeah, every day.

We're we're working on the week.

We're working on all the details on that, but essentially what will happen is that I can say on my you want me to go to my trust, my director comments.

I can go talk about this.

Okay.

If that's that's because you want to go to director comments, and I'll mention about the locker.

Sure.

Okay.

Um, so then we will conclude with uh director comments, sir.

Thank you.

So I'll just over and thank you all for our first off thank we to uh Bianca and Drea for uh presenting today.

We're really proud to see an increase of usage and programs nearly three times as much use in our summer reading program um program attendance this year.

But yeah, for the library lockers, the library lockers.

Um, we're hoping to have those we're crossing our fingers that we can have all the software updated installed in October, they are landed.

They have I'm gonna after this meeting, I'm gonna ride over to the support center and make sure it's actually physically installed, but it was physically being installed today at sports center and at Montecito Park, it was installed two days ago on Tuesday.

So those are they look great.

Um the way those will work is that you will have the same way.

Like if you want to pick up a hold, you can pick up, you can request to pick it up at Pacific Grove or Bookmobile or Monterey.

We will choose a new location, and you'll have either say Monterey Sports Center or Montecito Park.

Now, when we as the staff see that, when we check in an item, when we go to the locker, we will process the item, assign and it will assign it a bin.

We will then put the items in that bin to close that door.

When the person then closes that, it alerts them that their item is ready for pickup.

And then when they come in, they scan their card, it pops open the locker.

When they remove the items because they're all RFID tag, the same way we, you know, we had the RFID upgrades here.

When they're RFID tags and removed from those pads, it checks it out to them on their and they do not have to return it at the same location from which they took it.

Correct.

So they could bring it back here.

They could bring it back to the support center.

Pacific Grove, Viva and Pacific Grove, yeah.

Okay.

So that's where we have um, yeah.

So that's the lockers are really excited about that, and then lastly, is that um September 15th and 16th is the tentative date for us to install our new um PC management and print management software here at the library.

That is um, we are hoping to land the um the equipment next week, but then two weeks later they're gonna come back in here for doing the install, and that will um allow mobile print that will um you know uh allow people to print from color from the PCs and an upgraded uh management system.

So we are excited about that as well to have a finally have a landing date on that.

Wonderful.

Okay, um, I think Marcia has one more item to bring up.

Um our Diane and I are working on a pre-presentation for the NCIP meeting, which is now moved to the 10th of September, I guess.

The 10th, it's six o'clock.

Yeah, and we've got uh a lineup of teen teenagers and donors and people who are gonna come and uh talk about how wonderful the library is and that they really ought to support it.

So, see how that goes.

I guess I have a quick question, Diane, because you might know better than anybody else here.

When is the next um friends book sale?

October fourth.

It's a Saturday all day pop-up sale.

In the in the lobby or in the patio in the lobby.

And is it the case when your back door in the parking lot is open on Wednesday afternoons?

Um people can not only drop off books they're donating, but they can purchase ones that are on the shelves downstairs there.

Yes, okay, thank you.

All right.

If there is, if there are no other comments and nobody has any objections.

It's a record.

I don't know if it's a record or not.

Thank you very much, Bob, for taking over.

Yeah, you bet.

Well, like I said in my email, you get well now.

Sorry.

Yes, yeah, Will.