This upside down so the people they can read.

So yeah, for a couple things.

He doesn't want to bring a computer.

I was gonna print out a couple of things.

So there it is.

Diane, when whenever uh we're all ready, we can start.

We'll start with the countdown and I'll hit it.

Okay, welcome everybody to this meeting of the Board of Library Trustees.

Um we will call to order with a roll call.

Yeah, here we are.

Uh Chair Delormier.

Here and Vice Chair Petty present.

Uh trustee Joshi present.

Trustee Silvera here and trustee Maron here, all are present.

And then on the staff side, we have uh library museum director Edwards, public service manager um Kim Smith and our team librarian.

All right.

Well, welcome all.

Thanks for being here.

And we will start with a presentation from Andrea.

Cool.

So I'm gonna go ahead and open this up.

And also let me do this and hold on, Andrea, because what I would like to do is go in here and also see if I could um share the screen.

Okay.

And let's go.

Okay, cool.

And we'll move.

So if this if this moves in here, I'm gonna be just a minute, because then that's the way I can move this out.

Okay.

Hopefully, that works.

Um just a little background.

I think I've been here for two years now.

And in the beginning, I know there hasn't been like a team library since we think um, since the pandemic.

Um so I did have to start from scratch, you know, making contact with everyone, bringing in teens.

Um, and I think there has been like a major improvement.

So um, first I just wanted to talk about the team programs that I currently have right now.

I had a clean advisory board.

Um, we have a reading buddy.

This is a pitcher of one of my reading buddies with um our regular kid that comes every week.

So right now we have three teen reading buddies and we get an average of five to eight kids who sign up for our reading session every Wednesday.

Um, and then we have team lounge, just like a gaming lounge, just for teens to come like after school and just play video games.

Um, we have a teen internship that also has um I just started a summer, um, the summer reading internship.

And then I also do teen book reviews, and this is more for those who can't really come directly like come to the library um and want to receive community service.

So I do have that set up where they could submit book reviews.

Um, and then we also did start a spring Dungeons and Dragons uh for teens.

And we got like an average of 10 teens for that one.

I was really impressed because we did get a lot of um tweens, like tweet boys.

I usually don't see in other of my programs.

So I feel like that was a major fifth.

So I wanted to talk more about the teen advisory board.

So the main goal to start up the teen advisory board was to increase teen involvement and just to encourage TAB when I first started doing programs.

I had an average of five to eight teens participating programs.

And usually this was me going around the library and telling them, hey, guys, there's a program going on.

And then after TAB, we now average around 20 to 40 teens that participate in programs.

So you can see there's been an improvement.

So this is why I really wanted to start it again, just to create just to have that type of um relationship with the teens.

So next.

So just a little bit more about TAB.

Right now we currently have up to 10 teens who are involved in TAB.

Usually it's a little bit more, but right now these are my current teens who have been really involved and who have been coming to the meetings.

Um we meet twice a month.

Um and the main goal again is to they plan and execute events, so they help with like making the flyers, outreach program setup and takedown.

Um, so for example, this one we this is we just had this permanently.

It was last Wednesday where we made candy lays for the graduating class.

Um and we had I think this was our most successful one.

We had up to 40 teens that came and they had such a great time doing it and just again hanging out with their friends too.

Um, and then some other programs we did this year.

We did a beat mind bash where we did just like um arts and craft for Valentine's Day, and we also partner up with the Monterey Bay Aquarium where we did um algae pressing.

Um, and then here again, this was something probably our major accomplishment this year.

Um, they also were involved in the NCIP proposal.

Um, and it's something that I really want them to continue getting involved of just doing more public speaking.

It's really good practice for them, and just also being part of that advocacy.

Um, so last year um they gained up to 157 hours of community service, which I'm sure this year they're most likely gonna um beat that number.

And then these are our future plans that we have been talking about talking about.

Right now we're gonna go on break.

We don't meet over the summer.

Um, so this is more for fall.

So we do want to do like a craft activity led by teens for kids.

Um right now we have been just focusing more on doing programs for teens, but we do want to share the love and also do some kit programs.

Um they really want to do an after-hour program.

I think just kind of the mystery, like after you know, when the library closes, they just want to have the whole library to themselves and do a movie night.

One of my tab members had told me they want to do a movie night where they just dress up in their pajamas and have like kind of like a sleepover.

Um, they want to feel like kids again.

So that's something that we're thinking about, and then a teen book club.

I really want to start this as well, and I want one of my teams to lead it.

So I'm hoping that's something that will happen in near in the near future.

And then again, more community service events.

I'm really I think we're all really big on the community service events just because a lot of my tab members I met through those events, and most of the time um I'm in contact with Monterey High School and other schools as well, but that's always the biggest issue, just finding places to receive community service hours.

And I feel like it's so easy here to do it to do some type of event where they could just come right after school and not have to deal with any type of transportation.

It's a lot more accessible.

So this is something that we want to continue doing.

And um, this is something else I'm really proud of.

It's the teen internship.

Um, so again, with Monterey High School, they do have a requirement of up to 40 to 80 hours of internship credit.

And um, I have been in contact with some of the teachers, so they have been sending me students um who are interested in doing some type of internship work here.

I think so far I've had like three interns since I started.

The first intern that was introduced to me, um, she started volunteering here and she helped with social media and also was part of tabs.

So again, it's just very accessible for them to come like right after school and then also to getting to know the library.

I think afterwards, she was very um surprised of all the things that we have to offer.

Um, so yeah, it's usually a lot of like shadowing as well.

We did have an intern who did shadow a few of our meetings um earlier this this year.

Um, and now we have our summer reading internship program.

This is something that I'm working with Sarah.

Um, and I had pitched the idea because again, um, the a lot of the um internship requirements they need it for the summer only.

So, and it makes sense.

We always need a lot of volunteers for summer reading.

So we're like, why don't we just do an internship program?

So we were able to do the whole application process, and we were able to recruit up to 10 interns this summer.

Um they're gonna be starting next week, and we're really excited.

So they're gonna be responsible to register participants, giving out the prizes.

Um, they're also gonna be shadowing programs.

Usually we need a lot of help during programs, just setting up everything.

Um, and they're just gonna be the face of summer reading.

So they're really, we did tell them that they're gonna be on social media.

So they're aware of it.

Um, I feel like they always have like the best idea too.

Yeah, um, but yeah, this has been something that again, we have to work from scratch.

Um, it was a lot of work, but Sarah and I are really, really excited about this.

And again, it's our first year doing it.

Um, so we are gonna make sure that we receive some type of feedback, also do like a survey or something because we want to hear, you know, how we could keep on improving because we do want it, we want to continue this.

I know this is very wordy, so I'm not gonna read everything.

I just wanted to show that this is specifically the teen area, another very hot topic in my teen advisory board meeting.

Um we talk about just ways of how we can improve the like teen area or what I could do to also improve their lives, or you know, make it easier for them, and also I want more teens coming in.

Like I want to know why aren't teens coming to the library.

The most um, again, just to summarize everything, it's the space, and um a lot of times it's the computers that are in there because of the adults um that are, and it's not just adults.

I mean, I know teens like use the computers too, but it's mostly adults, and it just doesn't feel like an area for teens.

So that's one thing, and another, again, they I guess they just want more color because they're always like at the kids area.

They're always telling me, like, why does the kids get all the color?

All the stuff.

So um, yeah, one thing about teams, like they love color, and they're always telling me, like, get bean bags, get like lights, get all of this.

Um, so they just wanted to feel a lot more welcoming, and at the moment it's not.

So that's something I really want to try to improve.

Um, and I just been collecting all these, and these are comments straight from that they have emailed me.

Um, so I just want to keep collecting all this feedback and hopefully in the near future, again, really work on this because I just want to make sure it's a very welcoming space where they feel um safe as well, because there's been comments again where they don't feel safe, they would rather go to a coffee shop.

So, and that's something you know that I feel like we should all be aware of, and we should make a change.

Um, especially again, like if I think the main goal is to bring them in, and if there's not an adequate space for them, we're not gonna see them around.

And then um, these are just future projects that I personally want to work on and improve on as well.

Um I notice uh again, we the team books usually, like from all the other collections don't have the same like circulation stats from all the other collections.

I think it's well known that teens are not really reading, um, and that's something also that I really want to focus on.

Um I right now from what I've noticed, a lot of the books that are usually checked out are the older, like YA, Dystopian books, so really popular books.

Um, and or books that are like highlighted like through social media.

So I notice those are currently always out, or if they hear from their friends, but I usually don't see like all the other newer books like really um aren't very well known, or I'm not sure what really the issue is.

Um, but something I've just been noticing, and I want to create some type of list where I'm just highlighting more of those new books, either if I could do again, starting a book club that highlights a lot of the newer books that are being published, um, and just try to really push that as well.

Like I understand a lot of times the teams don't just have don't have time, or I actually have a TAB member.

This is gonna be a big surprise, who loves coming here.

He does a lot for tab, but he doesn't read.

And my main goal, my main goal before he graduates is to make them read one book.

So I'm really hoping um that really does happen, and it will happen.

It will happen.

Um, I just need a we're getting there.

Um, but yeah, I really just want to keep pushing that as well because um with my tab members, I also recommend books or try to talk to them about um books.

Um so that's something I really wanna continue to really focus on.

Um the next thing I really want to also work on work on is connecting with more local schools.

Right now, I feel like I finally have a really good standing with Monterey High School.

I have a good um contact with the teachers with the administration.

I've been able to make um do presentations um the candy lays that we made.

I was able to go to school and drop them off there and hand them out.

Um, and you know, the teens were very appreciative, but I also want to do that with other schools.

So I really want to focus maybe like on York or Stevenson and just really try to also like middle schools, um, and just again spread more of that love.

Um, so that's something that I do want to um work on for um the next couple of months, and then I want to come connect more with teens.

So um, again, I think I really have a good relationship with a lot of teens here.

Um, but I want to bring in more teens from again from different schools.

Um right now on my tab, we did have different teens from different schools, but I think a majority of them are from Monterey High School, and we do have one.

Um she's in middle school, she goes to Pacific Growth Middle School.

So again, I want to connect with other teens as well who's who lives locally, um, and just build that relationship with them.

Like I want them to come in and just know my name and know that they could come talk to me.

Um, and then next thing is I want to start a zine library for those don't know what zines are.

They're just like mini um magazines, and I want to have that in the teen area again.

I want to do something interactive, which is why again the teen area.

I think we need to create more space to have activities such as this.

And then for them, um, I know sometimes sometimes they're doing homework or they just need a little distraction.

I feel like this would be something um that would be appreciated.

Are they a physical thing or not uh digital?

It would be physical.

And that is awesome.

Thank you.

Anybody has any questions?

I I just have a question and a comment about about the space of the teens.

Okay, can you restrict the computers over there to for just the teens?

Can you do that?

Or they have to be open to everybody.

Because I think right.

So you have a couple public access computers over there, and then you're some over here, right?

Well, no, the majority of the computers are there, and I think there's one in the children's and then one the standing one by the um the self self-help.

Um so I think it would be it would be hard just because then we'll be we'll be limiting the computers for like the public, and that's something I don't want to do.

I think my main goal is just moving the computers.

I was gonna say if you move them more into the teen section, maybe they'll look like them are where they're right now.

They're kind of like in the middle.

So I what I would add on there too, just I know Andrea and I've talked about this, and I've talked about with Kim and Melissa and I put it in kind of my goal, which I'd say for for fiscal year and the next fiscal year would be to actually spend some more money on that site.

Is we have to think about it because it's just that's like a domino effect of like with like moving one area to the next.

And you may recall when when we moved the children's area shelving, a lot of the the adult computers were actually in the children's area too.

And so we were moving those, and then so we have like kind of limited space where the network cabling is currently at.

And so by moving and consolidating the desk space, we could move where the self-checkouts are where the centralized desk is there.

Those would be the computers.

You know, we have some space and we got funding from the Friends and Foundation for computers tables and everything like that.

So we do have stuff on our wish list for new computer furniture with that.

So we have to do we have to do our our desk and new books, and then we we can move to computers, and then at that same time, then we move in and then we can update the teen area.

And like I was saying with Andrea, one thing that I know some libraries have done in areas like this is say like priority seating during these hours.

Yeah, something like because what ends up happening is that you know, the teens there are people that are here all day, and the teens come in after school, and somebody has already like parked all of their you know their belongings or their things there, and the teens are coming in and then they're looking for.

I mean, I I'll see it too, like they're looking for comfortable seating, they're looking for spaces that are semi-private, they're looking for collaborative spaces, so you have to provide like a number of different kind of zones within that zone.

So I think we have to absorb that kind of computer space, right?

Yeah, and then not focus so much on like public PCs for them, but like we've talked about gaming or other things that they might enjoy in that space.

Laptops like at the check, go to the counter and check one out or something.

Yeah, they're I think too much.

Usually they have their laptop with them, so I don't see that being a problem.

If I see a team like on the computer, they're like they're like playing a game, right?

So it's more exciting.

Is that really the adults hovering?

Yeah, yeah.

And the privacy thing too.

I mean, they are right there in the middle, and then there's the kids and then the other areas.

So if it could be a more enclosed area, would that you think that would I mean I would love that if it's doable?

It wasn't that kind of intentional that they don't get to separated from public view.

I think that's why, wasn't that why they were put there in the first place?

I think yes and no.

It's it's for like visibility, but I think it's also based on our open floor plan and high ceilings, you're really limited with choices.

So a lot of libraries opt for like the glass windows, and so then you kind of have the separate space, but you've got the visibility there, it dampens the noise.

That seems to be like the best, the best setup.

Right.

Well, we're not set up very well for that.

I think what I'm thinking is I mean, I've been here at times when we weren't using this space here for a board meeting, but other activities were taking place in here, but not every single time.

So I'm wondering, could I mean it seems to me like having long tables like this or around the perimeter would be a perfect place for the teens to be able to come in with or without their own um laptops and the computer if they wanted to, and it's sort of private, but there's windows, so it's not you know, semi-private.

It's like Kim was saying that a lot of places they put in glass walls, and I just look at this place and uh this space, I mean, and uh seems like a natural for me when you don't have like well uh there was an um was it a knitting program or needlepoint or something like that?

So when you don't have programs planned for this, and maybe you could plan them around when excuse you.

When um a lot of the teens come in.

I was gonna ask you the um typical age range for the the teens, it's probably not the 18 year olds.

Um I'm gonna guess that it's the ones that are ninth grade ish.

So I have a lot of nine, yeah, nine, and I have a lot of sophomore, so tenth grade.

Oh, do you do have a few seniors too?

Yeah, but um I mean I was thinking about that because for the last two years when I was in high school and the first two years when I was at college, both during the school year and especially during the summer, uh, I worked with kids.

Um, and they were the elementary school age kids, not the even the junior high age, but um it just seems like such a great idea to have some of the teens that you're working with who are clearly older but not you know, like 10 years older, um, working with the um you said teens and then they do stuff with kids.

I was thinking, well, who are the kids and who are the teens?

Teens are kids, who are the you know, yeah.

And um, so don't tell them that.

No, that's why I was asking the approximate age group, yeah.

Which is what I figured.

I figured it was the you know, the the pre-16 when they get a driver's license group of teens.

Yeah, and if they could be, you know, mentors and have positions of responsibility, and especially if they're getting internship and service hours credit for it, um, even if it's during the summer.

I mean, I just think that kind of interaction is uh it'll it'll build character and skills and experience both for the younger ones and the older ones, the ones that are 14 15.

Uh so that that's really nice to see that you have that as kind of an important component of all the stuff you do.

Yeah, I remember for my reading buddies, um, one of the regular families.

I remember the dad had told me, like, oh, how old do you have to be to be a teen reading buddy?

I just told him it's be around um you have to be teens, so like 13, 12.

Because I guess his daughter who's been coming to the reading session wants to become a teen reading buddy.

So that's the goal.

That's the goal, and that's something you know that I think by teens, the way I see it is them being role models too for the library kids, and I want the library kids once they're teens to also be volunteering.

So a reading buddy reads to another child, usually younger.

Yeah, yes.

So they read, yeah, they read kids that are around five to eight years old.

So they have to read materials suitable for an eight-year-old, yeah, even though they might be six years older than that and might figure that they can read more advanced, let's call it.

The goal is so the um the kids who are signing up for the reading session, they're the ones reading to the um teens, and it's just like creating that type of relationship and just kind of helping them again, and a lot of sometimes the kids are also very shy and don't want to.

So that's where the teens come in, and if they're shy, then the teens are reading to them.

So it's just kind of again just creating some type of relationship and just gaining more, I guess helping the kids gain more confidence in their reading.

And one of the um, I didn't include in their presentation, but again, one of the regular families, the dad had also sent me like a testimony where if he noticed his kid reading level has been improving.

Oh nice.

So and they come every week, they love it.

When you look in the library and you're looking at a book, and in the fine tiny tiny print, it says uh say it says juvenile nonfiction or something like that.

What what is that label mean for what age group is that book intended if they say juvenile?

I mean, that's a there's a number of different ranges I would say for juvenile.

I think what we find in like we have like lexile count, and we have like age ranges, and that's where some of those uh book readings are on there.

I think that's the publishers, you know, the publishers coming up.

Well, sometimes they say elementary or you know, and it's clear.

But yeah, but the reason I brought that up is because I was looking through the catalog before I came here today.

Yeah, and I was looking in uh the area where there are a lot of uh sports titles, and I was looking at one or two of them.

I was I was really getting really interested.

This look great.

And then I read, you know, juvenile audience or something like that.

But uh hmm.

And uh, so that's why I was curious what what they meant by that.

Not that I don't read, you know, comics in the newspaper, which are it's probably a second grade level, but um anyhow.

Thanks.

Do you um do you work with youth groups from uh Pacific Grove or Carmel?

Or do they have team programs?

Um I know Pacific Grove does, and that's something too that I want to get more in contact with their scene service librarian.

Carmel, I don't.

I'm from what I teens told me.

Um they haven't been coming lately, but they go to Carmel High School and I asked them about like Carmel Library.

Like, oh, do you guys ever go?

And they're like, No, there's never nothing for teens.

So that's why they would drive over here and come to right.

I feel like at one of the NCIP, um Yeah, it was Julian and Carmel.

Yeah, and then there was also a boy who was middle school.

Yeah, so it's Joya and Lee who um they live in Carmel.

Oh, they're siblings.

Okay, they are yeah, um, because you might invite the the other groups to your movie night.

Yeah, they can party.

Uh-huh.

I I would just question and comment.

Um did they ever it's they ever do writing?

Um, I've brought it up in the teen advisory board.

I'm like, why don't we just do like writing workshops or do like a newsletter, something like a contest, like a poem, con something like that.

They always shoot me down.

Yeah, I guess their main thing, and they one of the teens again.

The the one who doesn't read told me, like Miss Adrea, like we just want to come after school and have fun.

They don't want to feel like they're in school.

And writing in front of school, yeah.

So that's how they feel at the moment.

I don't know, maybe the I would like to have some type of like competition like um, writing content for for uh social media.

Do you have a a page?

Right now, yeah, I do have a social media.

I'm I'm doing it at the moment.

Um, and um it is something that I wanna again hope in the fall.

If I could have another intern and work on doing social media, like sometimes they'll send me like book reviews or they'll do videos, but I think the main thing right now and teens will do that, yeah.

Oh, great.

I think right now they just wanna have fun, yeah.

They don't like I care, yeah.

Yeah.

Well, so it's your job to make those things fun.

Yes.

So a great place to just um make the place look special.

Um I learned this with my kids.

Christmas lights.

I mean, really, just hang up.

Yeah, you know, and that you know that defines a space and somehow it's very attractive and kids love it.

Yes, I think someone has told me that too.

She always tells me Christmas lights and she always asks me for beanbags.

Yeah, those are the top um things that she always tells me for the teenagers.

So that can help.

Thank you.

Yeah, so this um I'm over the summer I'm having our third annual Mario Kart tournament.

Oh, yeah.

So um I decided to separate it.

So we're gonna have a teen one and then we're gonna have a kids one because the kids are also want to be involved.

So the teens are gonna be from I think 12 and up, and then the kids seven to eleven, and they love it as well.

Yeah.

And again, the Dungeons and Dragon was really really popular.

Like I've never seen a lot of teen boys, like there's they they loved it and the feedback they want to continue.

So hoping again, Paul, we could try to continue.

You're talking about mostly computer games.

For Dungeons and Dragon or I don't know, I've never played.

Oh, Dungeons and Dragons like a role.

I'm still learning.

Where you use pieces.

It's like a role-playing like a how did I say it's like a role playing game where it's in person.

Yeah.

There's different ways.

Dungeons and dragons started off.

They're doing it.

They're doing it in a group, right?

In person.

Like old the old way where you're basically a role playing.

It's role playing, but you are you are a character in this thing and they do that there are dungeons and dragons games which are online which are like that but this is a group playing around a table doing it doing that for reason I ask is you know there's this game that's a you know it's a physical game it's not acting or theatrical or anything like that um we'd probably have to call it bean bag toss it's called cornhole and you know it has the wooden platform with a hole in it and cross the bean bag from fair distance and I mean they even have it on ESPN believe it or not better to do that outside than inside well it could be but I mean it can could be done if you had a long enough space but it could be done in the back patio that's big enough.

Yeah anyhow just thinking of something like that that's physical yeah easy rules yeah I mean anybody can play it you don't have to be an athlete to play it and um like I say we might just have to call it something that's more parent uh approval but um like I say I was surprised they even have it on ESPN you know uh national tournaments I think the Hornhole capital for the tournaments and everything is somewhere in the Midwest as you'd expect yeah I would have thought Chico State thank you fantastic okay thank you for having me I wanted to ask you how is all this publicized to the teams so they know it's going on to come yeah so I post on like our current events on Instagram um we have a team page and then word of mouth like my tab group um they tell all their friends I turn out a lot of fires they go pulse them all over um their school and they tell their friends so I feel like that's been the main um it's it's really been working and what's the most convenient way for you if one of us wanted to get in touch with you and ask a question or you know uh talk about something you can always come look for me or email me is it you or is it team like a teens coming to you maybe maybe me yeah yeah so the the um is the email I don't have my reading glasses on the two yeah it's a hard o it's Osaho at Monterey Oh okay yeah good okay yeah please email me I'm happy to answer your question so that uh just like everybody else here is last name at Monterey is it dot org now or dot go?

It all works both of them work.

That's interesting okay yeah good again I'll see if there's anyone hold on if there's anyone online please raise your your zoom hand if there's no one else in attendance and I don't see anyone raising their hand for any questions.

All right then we could move on to the consent agenda we have a few items there is there anything uh items two through seven that we want to pull out for discussion before we look for a motion to see which number it is well we have um two sets of minutes and then the activity report quarterly library activities statistical report and financials no um it's number three I just had a few things that I wanted to uh ask Brian to clarify that I was ignorant about so number three I'd like to show up the minutes the minutes from April 23rd no no number three is library museum director activity report or am I looking at the old minutes you're looking at the number four something whatever that's the one whatever the activity report number four it is okay in in this this month.

Okay.

But it's yeah that the one that talks about uh activity highlights from the end of March through the end of May.

Yeah, it's correct anybody else are we?

Are we happy with the other items?

Nice.

Okay, then can I get a motion to approve items two, three, five, six, and seven?

So move.

Second.

Thank you.

All in favor?

Any applies?

Okay.

Motion passes.

So we will move on from those and poll for discussion item four.

What was um what are you here?

Okay, I have uh several things highlighted here.

My downloading of them.

And by the way, you're concerned about not being able to get the agenda.

I I emailed you.

Mine just opened right away perfectly, and I downloaded highlighted stuff in blue and yellow and everything.

Mine didn't uh I was getting it, and I was having some problems with downloading PDFs from on base that was downloading, so it uploaded correctly, and then when I tried to download it, it was uh I uploaded it.

It was damaged files.

So when I uploaded it to iSearch, it it worked fine, but when it downloaded it, it didn't.

So that's why I re-did the file.

Yeah, I just took it off of iSearch.

Yeah, and printed it as a PDF and saved it as a PDF, and then I could highlight and everything if I use the reference.

So my question uh questions are um you uh you reported that you worked with an Ms.

intern, um, dealing with a public art policy and procedure.

Could you explain what that is?

Sure, that's um Ariana or intern Ariana who's been attending the meetings, and that was um what it is in right now.

We have no specific public art policy for the city.

We have public we have a policy on the utility box art, and we have a policy on our own collections.

So what this is is if you are the city has asked, and this is part of the city workflow and council um priorities, is if you are to create a mural or if you're gonna do an art installation on city inside the city, how do you do this?

And so um Ariana was basically hired as kind of as a middlebury intern to do a graduate level research on how to create a policy, and so she's been her and I have been working on doing um interviews with artists, interview with art agencies, interviews with people like the um planning department to figure out what avenue you go through because currently you go through planning department and it used to be architectural review commission, the ARC, which has been disbanded, and so ARC has been disbanded and now the um mural and arts would go through uh planning commission.

But is there a way to incorporate where it's currently public art is identified in specific neighborhood areas of the of the general plan, and so that we could fit it in so that's how does somebody in the public at a private business apply to get a mural or an art installation inside of their business in city proper because each city does something different, right?

Outside of their business, outside of their business.

Oh, outside, yeah.

So are those um are those murals cataloged and and considered public art?

Are they defined as that?

If they're funded.

If they're funded by the city, so this private party were to then we don't we don't we don't catalog.

But they must have to get approval.

They have to get approval right now as a sign permit right now.

If they're doing a permit, they do things like so.

If you think about the the mural, for example, that's on the side of Middlebury, and they have on the side of um close to the McCone auditorium.

There's a mural that they added right on there.

That was done as a sign permit, and so they do a sign permit.

Oh, ZMs at all.

It does not.

Yeah, so what this is is looking at oh it's just keep closing out.

Um is trying to get this thing working again.

Is it basically what is the correct path?

Because public when you create art that's visible to the public, even on private private areas, you need to be zoned for how you're going to do it.

So that's where we're trying to get this.

So if a restaurant wanted to put uh a picture above the front door, it would this would fall into that category, yes.

Yeah, and so right now, let me try to get the camera.

My camera's gone off one more time.

I'm a seat.

So it doesn't have to be a building that's owned by the city.

No.

But if it's within the city limits, let's say, and it's going to be visible by the public, that's the kind of thing we're talking about.

And we would call what if the restaurant owner says this isn't art, this is just a sign that says come eat.

Then that goes to the sign permit for the city, and they have to sign regulations.

Is it distinct?

There's a distinction.

And so basically another sign, for example, is if you go on the back of Andronico's right now.

Yeah.

Andronico's that is a sign permit.

There's two or multiple otters on there, but it says Andronicos on top of it.

Yeah.

So you have to, that's why we're going to work with the planning department because we have to define what is a sign and what is art.

If somebody comes in and says, I want to do a mural regarding this automobile company, is that a sign?

Is that a essentially a billboard, right?

And so you that's where you want to have a process to apply for it to say what's what's acceptable and what's not, and then what route do you go through for approval?

So that's the public art policies working out how do you do that for uh temporary and permanent art.

Are other departments within the city besides the library working on or you know, collaborating on a public art policy?

Well, once that's pretty much our Bailey Right.

We're working on it, but we're working on it with Kim Cole's community services director, that's what we've been connecting with because Kim is there in charge of planning and building services.

So, like for example, if you're going to do a public art on your property, but it is a sculpture and a structure, you're going to most likely have to have the building permit to make sure that you have something that is structurally sound, right?

And so this is part of that.

So we want to make sure it goes there.

Then what we're going to do is we need to bring it through city attorney and the city attorney to review it.

Give our examples.

We've done research on cities all up and down California, and then provide that to museums commission, and then it would be adopted by council.

And also we've met with this um city manager's office as well.

I should hope think I would have hope that this would come under the purview of one of the commissions, boards, or committees that contains, you know, Joe average citizen who is and Mary average citizen who are you know volunteering their time, whether it's historic preservation or whatever, you know, I would I would hope there would be a group, a body that contains publicly appointed not, you know, they're not elected and they're not paid, but that uh contain citizens uh as well in the mix.

That's that's right.

That's that's the that's the goal.

Because right now it goes through planning and they and the goal is is this going through museums and cultural arts commission for review or what?

So this is to look at that.

Where where does this how do these projects get get reviewed?

And so that is is where where the reviews creating a guidelines for the review, caring curating guidelines for what art is acceptable or where to where to do that, and then how it's reviewed by an appointed body and then um ultimately approved.

Minimum requirements for getting set approval and all that.

Yeah, so that that's where this is where we're working on for that because we find what we're fine that what we find is that I get contacted by you know County Arts Commission, they're saying artists don't know how to do a mural or artists don't know how to do these things in here, and we want to make it a much more transparent process in a policy that that people can go to our website, go to the city clerk or the library and museum to figure out how to do that.

I'm thinking of the big murals that have been painted on the sides of some of the buildings and downtown old town Salinas in the vicinity is in the sign back center, sand clean.

Well, San City, so yeah, all over city.

I mean, so yeah, so those those they have each have we've done a lot of research on each one of those, and as you mentioned, historic preservation commission, because there are things we are putting contingencies in there because if you want to put a mural on a building, let's say the Larkin House, you can't do that because it has you have to do things because it's a national register of historic places.

Yeah, you're right.

So it has to go through a historic preservation commission.

So certain like for another example of a sign is actually the what they consider the mural, which is on the side of Alta, which on the Cooper Molera building.

That's actually a sign permit.

It was a mural because it had to be acceptable and design and lettering and what was on there because that building's on the national register.

So we would have to put in that's what we're trying to put in there.

Like certain buildings, if they're identified as either H1 or H2, and some of these things, how do those get approved?

Um, you know, which commission does it go to historic preservation and then go by design in here?

So that's it's a yeah, well, I remember uh some years ago when I was on uh this board and we uh finally went through all kinds of hoops and hurdles to get those banners that um are on the side of this building that face the restaurant, you know.

And um, I'm just thinking to myself, sooner or later they're gonna wear out.

And what if we want to paint something on the wall instead of just replacing it with another thing that hangs?

Um, you know, I I don't think this building they call it historic, but I don't think it's on any register, but it's it's old and vital in that conceptual sense.

Um, but we would need to get permission to have something printed on there.

I mean painted or whatever.

Just like we it was it was a heck of a time just getting permit to put a hook on the wall and hang the banner or something.

Yeah.

But uh, good.

Um I'll just ask one more of my things I've highlighted here.

Uh you make mention of getting quotes for updating library help desk and new book and holds shelving.

Um when you when you I'm I can visualize new shelving, but what is updating the help desk?

So updating the help desk is what we consist of basically like a uh a single still a single desk, and we would have so the holds would be on gondolas, the movable shelving.

Yeah, the floor.

I think I've spoke about this before too, which is the center part of the library moving that center part open to like the market more of the marketplace.

And so we have like the center where you have the marketplace of new books, holds our computers, those kind of things, the self-checkouts there in the center for the most actively kind of used things, and the area where we have a floor plan, we have a of the actual desk.

Our desk was actually where the desk is near where the staff entrance is where the holds are right now.

We would just have a replacement desk on there as well, and that was funding for that was budgeted in the fiscal year from the city.

So we have fiscal, we have, and then it would have an adjustable height, two adjustable height desks for the staff.

So when people come up, we can adjust the height for either for the staff member or the person coming up from the public.

So staff who are on duty at any given time, if all this would, you know, fell into place, would be located in the area that's currently that corner where the holds are.

And that's where reference questions would be asked and answered.

Uh the phones, the general phone line that the public calls on would be answered back in that corner.

Yeah.

And then the books that are currently shelved there because they're on waiting to be picked up by people had holds on them.

That and other stuff would fall into the center of that, the whole downstairs, except for the shelving right here.

Yeah.

So the like you'd have the holds and new books closer.

We probably move the the um self-checkouts more to where the actual staff desks are right now.

Yeah.

And then we have you so you'd have holds your holds in your new books right next to the self-checkups also.

So they're really like when people are coming in, they're they're grabbing their holds and they're just going right to you know, there, and it's just like kind of like a direct shot.

You want the people coming in and just doing the the most active kind of things right there.

And then that'll what that does is then allows us that space to move over the um computers, right?

Moving the desk because then we can move over the computers because we have all the wiring there on some of that space on those two walls.

The two pillars are right there.

People come to check out a laptop that they I guess have to use here.

They don't take it on like a book.

Right.

Um would they go to that central area?

But the staff are in the corner now there's go to staff out loud.

It would go the staff yeah because staff we have we've managed the we manage laptops with yeah one-to-one so they would go to the staff that are going to be in that poll corner let's call it now and somewhere under the desk with the desk would be the laptops that the staff member couldn't check out.

Okay okay I was just trying to visualize physically the the you know the changes to the space that uh patrons would encounter when they walked in and uh and uh being married to an obsessive puzzler um I can't tell you how neat it is to see every time and I mean every single time I've walked in the library for months and months there's been at least one person and the most gratifying is when it's a parent and a kid sitting at that low table and working on a puzzle and um you know because we've kept Amazon alive by buying puzzles uh there have been a number put on the shelves there and I think I maybe actually saw somebody at that low table working on one that I donated which was kind of fun but um geez what a great activity yeah it's really popular yeah yeah and it seems like all ages with and without kids with you know so good show okay did we have anything else on that uh let's see on on number item number four right uh no um activity oh well I in in the next portion of that it is called director self-evaluation update I have highlighted pretty much what you've already answered about ADA renovations upgrade to library shelving help desks um adjustable desks for and all that kind of stuff you've already mentioned that so that's the only and mobile shelving so you can roll the holds around I guess uh one thing in here is um outdoor spaces are you thinking about using the back patio for something if we get funding good but we don't have I mean we don't have funding for the back patio right now but I mean that is a um I mean that is one of the things that I've talked about the city with as well because if we can control the back patio yeah you know in the the walkway I mean if it's updating the railing and everything like that I feel like it'd be a good time to update and secure and then have it open for other areas like well I mean dating back to even pre-what is it G4 what's that the consultant report we got G um even before that I have been a vocal advocate of putting a clear dome over that patio.

So it becomes both sort of indoor outdoor I mean it's outdoor because you know you're looking out it's like a sunroom sort of thing but it's indoor because it's enclosed so you could be there even today if it's raining.

And uh I think you know increasing it to be a multiple multi-use section.

So anything we can do to start using that um well I'm glad to hear about really glad to hear about yeah great no that's that's you answered my doing uh do we need a motion to well let me just make sure if there's any other comments or anybody online raise your zoom hand uh dial I believe star nine if you are on the phone and I do not see anybody raising any somebody that come to one of new scenes.

Yeah there we go.

Well he's leaving we're turning oh there you go I'll see you.

So do we move to to move to approve that item?

Approve.

Not an approval, it's a receive item.

So we don't need to do that.

But we approved we've we've moved we've moved the consent for two, three, five, six, and seven.

We didn't approve to consent for it because it was pulled.

So you move to you vote on this.

I move that was that one too.

Second.

I'll second it.

Okay.

Thank you very much.

All approved.

Uh-huh.

All in favor?

Aye.

Aye.

No, so okay.

So that's the end.

We are finished with the consent agenda then.

So and we have looked for public comment.

There doesn't appear to be anything there.

So we would move to item eight, first reading of the changes to the board policy.

Yeah.

And thank you, Chair Deloney.

Um, and this is as if you've looked at uh at the agenda report.

This is based on our discussions with Pacific Grove and Carmel, where we are meeting regularly with their teams, and just trying to align our procedures policies as much as possible so it's easier for us to um work together.

And there was this is two parts to this.

One is about the um there's a proposed edit to the library policy.

One part about this, there's very kind of limited on there, and that's the first sentence library cards entitled the bearer to borrow circulating library materials from the Monterey Public Library, and added and cooperating reciprocal libraries because we've had since this policy was updated, we've actually had Pacific Grove on there, and now we're adding Carmel.

Um so we're just saying that in libraries that are part of our reciprocal borrowing are will be allowed to use the card.

And that's just this is just a clerical update, in my opinion, right on there.

Second part about the free library cards, cards for California residents, and this is going to be consistent with um with Pacific Grove and Carmel, who are not doing an address verification, they're verifying an ID.

But what that means is that often people will give you an ID and they I mean a address and their address has changed from what their driver's license has, right?

And so we're verifying their identification, but they may have changed their their property, right?

They may have moved somewhere, and so we tend to say we get a piece of mail, like something that's a returned piece of mail for that.

This would be not asking for that.

There are some libraries that have actually started, we haven't gone to this, but there are some libraries that have started removing addresses all together for fear of public um privacy and and information and too much information on catalogs.

Can I ask you a question if if the sole criteria for whether we charge them 25 bucks or not is where they live, you know, in the state or out of their visiting for the summer or something.

Why wouldn't we verify their address?

Well, I would say, you know, we're looking at that's the only that's the criteria, right?

Yeah, I will say the fee-based library cards.

I think we've done about what four.

I was just gonna a year, many of them.

It's it's really like a low number.

It's it's basically it's the the fee-based library cards, it's really so what we're trying to do is expedite like the larger issue, the larger issue for us is trying to work with the system of Pacific Grove and Carmel, where we have hundreds of cards everywhere.

Right, and we've talked before about Carmel having so many second homes, yeah.

Yeah, it's they probably have a lot more than four.

Right.

Yeah, they have a lot of Carmel has like at least 50 percent of where you know residents that are there just the summer, right?

And so, and then having a their mailing address may be appeal box or something, right?

They don't have the house address at this time, but yeah, for example, like this last month we issued 328 new cards last month here in Monterey, which was an increase from before.

And I mean, this is annually.

How many do we have that we pay for non-residents is about four?

Right.

And so it's a really small number that increased to 25 dollars, but it is somebody.

It'll get smaller when you increase it to 25.

Right.

Well, what we get typically on there is somebody's just like, hey, we're here for a month, a month, we're here for the week a week or something like that or a month.

We do get a lot of the out of state ones that are coming in, are often military families.

Yeah, I was gonna say you don't want to really penalize military or students, yeah.

Yeah, because the middle berry, would you get we get a lot of middleberry students that are coming in here?

They have international IDs or out of state IDs, and the the families that are in La Mesa, you know, they come in and they're at the bookmobile or here, and they're you know, you get Georgia, you know, Mississippi, you know, you get all across the country for for those addresses, but they're regular.

So for military, you don't charge $25.

No, because they're they live here.

But but what I mean is like often their ID, because they'll have like a military ID, and their ID is typically driver's license that may not have something transferred into California yet.

Right.

And so then we put in a PG and eval or whatever.

Right.

So then we put it we typically put on a block, and it takes up staff time.

So it takes up staff time because you say put up a block, um, bring in your bill the next time you come in, come to the library and bring your your proof of your bill, and people forget, and then three weeks later that you know they forget it again.

So this is just kind of like simplifying that in terms of that.

So the larger problem is you know, the the time I think with that of it and the replacement cards.

I will say the fee based back your your question um uh trustee petty.

I believe Carmel does not charge for out of state cards, but they do want you to do it in person.

And so this is just because they do want you to apply for the card in person.

Oh, yes, right.

So they're like with Los Angeles, by the way.

Right.

So there because a lot of a lot of libraries during COVID went to online uh you guys may remember that.

And then what happened is that ebook circulation skyrocketed during COVID.

People got different things, and then your local residents saw a a increase in times, wait lists.

Right.

And so that's where most libraries have gone back to basically apply on person, online, you know, or in person rather than you can get your application, which actually gets your physical card in person.

So we're we're consistent with that.

I think you have a good point though where the address is official address might not be in California.

So I was wondering instead of identification, could you say and residency?

Because you're saying uh they might be I you know their driver's license might say Georgia, but they're living here because they're studying here or something.

Um they can prove residency in a lot of ways without it actually being a um verification or some completely.

I don't know.

I'm just it's it it really is um rather unimportant in the practical sense, it's more in the conceptual sense.

Uh that somehow verifying that they're a California resident, even if their ID says Georgia.

You're gonna do all that for $25.

Is it worth it?

I don't know.

But if we find out that they are they have to pay, we're gonna do all that work just so that we can charge us four people.

It seems like a lot of work.

Well, then maybe we shouldn't charge anybody.

Not when we find them for just four people, it doesn't seem like that policy, but it isn't.

Yeah, I'll bet you Los Angeles library gets a lot more of uh I can understand out of the state even.

Uh, but they do require in-person.

I mean, Kathy and I drove to Los Angeles, and when we went to the branch library where we got our LA library cards, she said, You move all the way here just to get a library card.

I said, well, we stopped installing on the way, but you know, um, you know, if a large library doesn't charge, then maybe neither.

Well, it's like uh there's LA County, LA Public, both are different.

I'm not sure if they charge for out of state or if they offer out of state, you weren't out of city.

Was that city, LA City?

Okay, and you where you but you were you're a California resident, so you're right.

So what I mean is that some libraries back to it is that we're offering it as part of the California education code, which is that's why we're offering it the free for that.

We're just we're following the California education code, which says that we're providing it for uh California residents, students, you know, people that work in California, we provide it for free.

So that's where that part right there cars for California residents.

So the fee-based library cards is just saying outside of that that state requirement or the state, you know, that we have there that we would um, you know, have a non, you know, like the the non-resident card.

So different libraries call throughout the state do it differently.

Some do not even offer non-resident cards.

That's it's pretty common as well.

So I guess I thought it would be more widespread for people.

Isn't really worth playing about too much, but I was wondering if it were large, is there is there any um uh because somebody from out of state gets uh gets a an MPL library card and we get the $25 every single month.

Is there any way to pool that with the three reciprocating libraries or any?

I mean, if it were a big program, you would probably have to address that, right?

Um, you know, if Monterey got all the revenue.

No, because it would be our card.

Okay.

Because each card, each each library is allowed to do their own card.

So PG could have their own card and they could decide whether but we would we would say on their revenue.

I would say the one thing that we are looking on in revenue are things like reporting back on lost books and those things.

We have to report back and stuff, right?

Those kind of things, um, but the the fee is kind of like the thought of uh on this also for the the food non non-state residents is that you know we do have like certain resources that are funded through um California State Library, right?

California state each each federal government IMLS distributes funding to each state and that state library then helps fund our ebook collection a lot of that.

So that's the the I think that's some of the thinking behind charging the non-state resident, and you know, if you were here three months a year or something like that as a Carmel or Monterey person that has a property, that's still your property, and you could claim that as your address, but if it's somebody who's just coming here to visit and um you know internationally or whatever it is, we would want them to pay for that fee.

If somebody brings the MIS card, student card.

Is that sufficient to get a library card?

Good question.

Kim, what are your like a like a student ID?

I mean, yeah, we usually usually um does it say um I don't think it says in here specifically, it should be in our our on our fall.

Oh yeah, so no, it's it I think it says photo ID.

So if it's a photo ID, then that counts as an ID.

And that would be in more of our, I believe that's more of our procedures manual that we have like our when we have our staff for the staff, the staff procedures with like the acceptable forms of identification, okay, yeah.

Okay.

I'm just noticed picking thermer editor here um that under replacement cards, it also talks about address verification.

So that part should be changed to right.

Right.

Thank you.

Let me see that.

Um, under the replacement cards under the zone page, yep.

Yeah, page 26 that should identification.

Yeah, about the card section.

One B.

That's one B under a placement.

One B, the last thing.

So it's oh, just make it all here.

Oh, I see.

In other words, line out ad record.

Yeah, yeah.

Oh, that's true.

Good eye.

Yeah, no, it's good.

It's struck out there, but it's not struck out here, so that's just what I was pointing out.

Thank you, trustee.

So learn.

Yeah, well played.

Okay.

Um, so now we move on to item nine, the holiday closure scheduling.

Yeah, so thank you.

So I will um mention a couple of things on here, just a highlight.

So the is we have not received the holiday schedule from the city of Monterey yet for 2027.

Okay, so I'm working off of uh of what we expect.

And so we'm still gonna post this.

And so I ran this past um Kim and Melissa as well.

And so you'll see some of these highlights in here, and then we the Monterey Public Library Criends and Foundation do want to continue with a February, Saturday, February 27th, their their executive board met, um, and they want to do the Saturday, February 27th for Chocolate and wine again.

Our staff development day, we are looking at Friday, April 2nd.

These other the holidays are our city holidays.

I did highlight on here.

We are expecting that most likely Independence Day will be observed on Monday the 5th.

And was opportunity to either open or close that.

So I my recommendation is open.

I mean that's gonna fall into like how Kim and I's hours or Andrea's hours are on there.

Like how do we actually open the library that day?

But open to actually I'm acceptable to closing that day as well as we can.

Same way we do typically with admission day.

So admission day, the city closes the city offices on admission day, and we typically stay open because we have Labor Day in the morning.

I mean, on the Monday, and then people are not always aware of what admission day is, the California admission day.

So we have we have typically been open on that day on Labor Day.

No, on an admission day.

Oh, open, yeah.

I'm sorry.

Right.

Uh yeah, national holiday.

You might have a little blowback on the fifth, yeah.

So I'm not we're I'm people would be confused, yeah.

So I'm fine with closing it as well.

I just it was this was something that I just wanted to highlight, which is Monday, July 5th, because we do not have the date yet from the city whether that would be observed.

And there's a mistake on the Christmas one.

Yeah, Christmas.

Is labeled it approved, which means a vote, and uh the dates are wrong in the group of Christmas, right?

That's what I just said.

Yeah, right.

That's the maybe.

And if we correct those, then we are in effect making a new item, and we therefore cannot vote on it because the whole point of uh put on having an agenda available to the public ahead of time is they can book.

I mean, it's a piggy point on this issue, but uh the point of the thing is if you change an agenda item, um, it has to be put off till the next meeting took Friday or if it's a voting item, which is because it's says approve.

Um but like there's also more conversation to be had, given that they're Thursday and Friday, because do you close Thursday and Friday and open Saturday and then close Sunday?

Well, for Christmas, it doesn't even say Saturday, which is the 25th.

No, it isn't.

That's what that's what Marcia was saying.

Yes, well, if there are days at the 25th, if Friday is the 24th, Sunday cannot be the 25th.

Right.

That's that.

But can you make a motion?

I mean, for the dates they are.

Well, you can make a motion to a to uh that's good, I think the 25th is correct it.

As correct, I don't think so.

Yeah, that's what typically what is done, but I mean we could postpone it for basically because of the the independence day, but typically at council when they've done things on a motion and approved, they motion to approve things as amended.

That's not you they don't there's not right.

There's not a you can't you can't vote on something because it's not voted as specific.

There's a motion to amend making a motion to to approve as amended.

Right, right.

Right, and so there was a yeah, there is an error.

So I would say this one.

What I could go back into on there.

Let me go into these ones just real quick, which is that Thanksgiving, Thursday and Friday are both holidays.

So then yeah, if this is if this is correct, then what that would be is actually um if that is Thursday and Friday, that does help because I think I was looking partially, I was mixing up my days, and I think I was looking at 2027 as well.

Um, or a later year.

So hold on real quick.

Let me pull this up.

So that means uh Thanksgiving, Thanksgiving year closed Thursday, Friday, and then open Saturday and then close Sunday and Monday.

Is that how many Sunday?

Well, Monday, yeah.

Oh, Monday partial, yeah.

And then Christmas that uh does uh Friday just is December 24th, and Saturday is Saturday is the 25th.

So that's when we're closed.

So it's Friday.

That's Sunday, yeah.

So Friday and Saturday, we're people get the day before, people get Christmas Eve off.

They get the day before and the day after their work.

So that would be basically Monday.

Not the 28th.

That's what those mixing up to.

Yeah, we're talking about 2027.

So this should say Friday, December 24th, closed.

Saturday, 27th.

And then Monday, you'll always close your Monday.

Yeah.

And then Monday you have to be closed also.

Monday, Monday staff would be also.

So that's what that's the work.

So eliminate this.

Low and eliminate December 28th.

So it'd be uh I'll repeat it just for that too.

Thank you.

Right.

Friday, December 24th would be closed.

Saturday, December 25th, closed.

Now, Monday, this is the one that we have to also think about.

Typically, that would be closed.

But do we want to open on that Monday?

Because we would have limited staff because otherwise we would be closed Friday, Saturday, Sunday, Monday on there.

No, that's the library open on Mondays primarily because of school kids.

Yeah.

So the school is closed.

There's no point in.

And you know, like Carmel closes this whole week or something.

And we could consider closing just closing Monday.

Okay.

Yeah.

Yeah.

That's the time.

I think, yeah, so that would be more consistent with it.

So I think if we did that, like so if we observed July 5th, that would be observed and closed.

And then we would have to Friday, December 24th, Saturday, December 25th, Monday, December 27th, closed.

Yes, and Sunday, the 26th.

Well, Sunday's already closed, right?

So, like Marcia said, that's four days in a row.

Yeah.

And then that's okay.

Yeah.

Then open hours every uh Thursday.

You're saying oh uh closed on Monday, the 27th, but then reopen on Tuesday.

Yes.

So is so the 27th is a city holiday for everyone because Christmas fell on front on Saturday.

Yeah, so what happens is I mean they uh they give the holiday on Monday because Christmas is Saturday, right?

So basically, because it's the first day following the end of their shift.

And so it's like if if what happened, this that was the error.

The error on this is actually was just that I put Sunday, December 25th.

It should say Saturday, December.

But the Tuesday means that as far as I as we're we're looking at it, you get the first day the day before Christmas off, you get the day your first regular day of your shift off as well.

So that's where it's the Monday.

That's well, no, Monday for people Monday through Friday, Tuesday for Tuesday through Saturday Friday.

And people that are if I'm right, yeah, it's the working day.

It's the working day before and the working day after.

So that's where people would be, that's where the asterisk come into play on Tuesday because if we would have people, we would have still have limited staff because there are Monday staff.

You know, we have limited kind of we have limited staff on Mondays typically.

Tuesdays through Saturday, we have more staff.

So the the thought is is that I think we stay open on Tuesday because Derek turned the money wrong.

Tuesday, we would have the staffing available to potentially open it, open it up.

Even though a number of people would have that day observed as a holiday on the Tuesday, I think we could open I think we could still have it open.

The people that worked uh start uh their shift starts on a Tuesday.

Do they normally work on Monday?

No, no, they're Monday and Tuesday off normally through Saturday.

Tuesday through Saturday.

People that start on Tuesday get Monday off.

That's what I say.

So they don't work on Monday, right?

Right.

Um, five day.

And we and if they're gonna get Tuesday off because of this, could we ask them the coming Monday instead?

No, because that's a normal day off.

Yeah, because they're unless I give them overtime.

They get it's basically they get by their by their contract, the city contract.

They get Christmas Day, yeah, the lot the day prior, and the first day, the the day, the first regular day after afterward.

Regular day, okay.

So they get the Christmas Day and then a day before or after.

Well, a day after, but the reason I the reason I put down 27th and 28th is that we have a group of staff who are Monday through Friday, which is Monday to 27th, which is a smaller, and then we also have Tuesday people that are Tuesday through Saturday.

So the thought is on that is that we have we would have less staff, of course, on that Tuesday on that on that Tuesday.

But my goal is to stay open, but still enough to be open, maybe exactly.

And so that's why I'm I'm I'm suggesting that we we stay open on the would be the number of staff remaining on Tuesday.

Um be operable to the reduced number of staff that we normally have on Monday.

Uh would be different because the we have the part-time season all the work shifts on there, so we would have to really increase the juggling, but I totally agree we should be reopened on Tuesday, yeah.

So to modify this, not just the dates, you could plan now would be to close on Monday, yeah.

Okay, and we change it we changed the Sunday to Saturday for that monopoly.

And then also just if we are wanting to observe Monday, July 5th, do we want to do we wanna observe that and close on July 5th?

Is it normally 13 days that I mean would be um okay?

Yeah, it's 13 to 14.

It's it's been 13 to 14 days that we've been.

Okay, well, but that's not a hard number, so we're we are free to close that.

Um, and all this assumes that we don't get permission to start being open on a Sunday.

I mean we're hoping we would.

That's not happening.

But he's not getting there.

That's a that's a snowball stance.

I realize that, but still, um based on the assumption that we're always closed on Sunday still, yeah.

I would think because Monday's a short day to observe it would be the probably the right thing to do.

And yeah, other places everything else, are gonna be closed, yeah.

Yeah, it also be opened on Monday for the school kids.

So the schools are closed.

Yeah.

You haven't gotten the word yet, you said, but if are you probably expecting that all of the city offices will be closed on Monday the 27th?

Mm-hmm.

Yeah, yeah, because actually most of the non-public facing offices closed for a week, but um, yeah, but I mean, oh, like like the the office where you go to get a building permit, for example.

Yeah, um, they're gonna be closed that Monday, even though they serve the public, yeah.

Um, right, like Kim saying they're they're typically closed that last week to the public, and then we do what things a library is one of the departments that typically sports center or library or like the outliers other than the first responders, yeah.

Everybody works, and they typically work at Monday through Friday schedule, those people are Monday through Friday, and yeah, they're doing Tuesday through Saturday folks in other groups.

Yeah.

So Diane, maybe I missed it.

Um, but there was some talk about moving chocolate and wine later in the year to have good weather, but yeah, yeah, yeah.

It's because it slashes with other people and they don't show up, which is what happened this time.

They well, they yeah, they looked at the calendar of events that and uh springtime gets really busy for other fundraisers and other public events and so for at least the next year.

They also had an off year, and you would like to not shake up too much get a refooting, yeah.

Yeah, before doing anything, uh so they're still open to talking about April, but they uh kind of elected to stay with February.

They moved one week later than it's generally been, it's usually been the Saturday after President's Day.

Right.

It's gonna be the last Saturday, so that in theory gives the acquisitions people and planning people a little more time, gives restaurants a little rest after their big Valentine's Day.

What I've been wondering is I mean, rather than move it to the spring and compete with like you say, there are other fundraisers in the spring.

If that means there are fewer fundraisers, you know, per month or per week in the summer, why don't we do the summer?

It'd be like the only game in town.

I don't think there was any appetite for summer because everybody is the way.

People, yeah, people are away or not wanting to see.

We would get all these visiting library patrons from Georgia.

Well, but you also have your your uh committee is made up of families who have kids out of school and hit the record.

And it's not our decision.

Right, it's not up to us anyway, but I think that their thinking would be that they already have wires and they're not gonna work on something in the subject.

Weather would be better.

Okay.

You'd have a more uh more likely have some outdoor venues too in better weather, but they'll learn after another year in February if they want to change it.

Right, yeah, that's that's what was decided for this year.

And um we shouldn't be talking about it though.

It's digital.

Right, it's their event.

Yeah, we just have to say yes or no.

Right, and and we did leave it at at early closure even though they haven't actually decided what the hours of the event will be.

Yeah, it wouldn't go any earlier than it is, but it may it may move later.

Like it was in years past.

Right, huh?

Right, because there were some comments that why are you giving me dessert at four in the afternoon?

We're on a three-hour party, and now I have to decide where to eat, and it's already 7:30, and so um, so yeah, that is there, there's some discussion about the hours, but the date we can't remember.

What was it before they started doing it early?

Was it six to nine or something like that?

It was only a two hour.

Two hours, yeah.

Oh, seven to nine.

Okay.

And the idea was that you went out to dinner and then just came for the chocolate.

I don't know.

We have a so do we need to read how we amended it?

Yeah, I guess we have a motion as we put it put forward a motion as amended.

Right.

We would be looking for a motion to amend the closure schedule to Monday, July 5th would be closed.

Saturday, December 25th would be closed, really just changing the day of the week, and Monday, December 27th would be closed.

Uh so moved.

Thank you.

Second.

Okay, thanks, Janie.

All in favor?

Any opposed?

Okay.

I'm just wondering why is I guess it's because we have to close part of the day.

But if chocolate wine is not our decision to be made, why are we voting on approving it for a particular day?

Because we have to uh because we have to close the library, calendar.

When the city facilities have to be operating.

Okay.

Did we do it?

Yeah.

Oh, I'm sorry.

Yeah, we got one less thing, which is we do, we do move on.

And we'll just make sure if there's anybody online.

Okay, and then via phone, guys, star nine.

If you have any comments, no one's had any comments.

All right, yeah, let's put some the next.

Okay.

Uh next is this may be a little early, but um, but because it is quite a process, um, we did put on here to discuss the um the evaluation, uh, because we had to catch up when we found out we weren't able to move the date of it last year, and so it got a little crunched, but there were um, there were like seven or eight days on here that required um so we need we need a a team last year.

It was Marsha and me that um that worked on it, and we do have some changes that we would suggest um for this year, and just in the order of things and how the surveys are conducted and who is surveyed.

But um, but I guess we just need to look at our timeline because it well we have to have this done by the end of September.

I think that it's supposed to run through I believe it's through August 31st.

I think so.

Um we have last year's time table.

Right.

Oh, great.

Yes, yeah.

Sorry to share it though if you want to take a look.

I didn't even know that.

I think that we should have that, which you just passed down there to at least I would to refresh my uh recollection of uh the sequence of dates and what and I'm assuming that uh as it seems like years ago it wasn't this way, but for the last few years, HR has taken over the staff survey process part of the process.

That's the yeah, that's the way the city does these things, yeah.

Well, it didn't do it, we didn't do that for many, many years.

It was it was pretty much a new wrinkle for the HR to step in and take over the staff survey and compiling that data and then simply giving it to us.

Um I don't have that recollection.

I we did it ourselves and I because I remember it must have been before my time.

Could have been um then it's been a long time, and uh and then the HR and uh said, Well, no, we have to do that, and that's when it fell into their lap and they did it.

So I'm just assuming yes, it'll be the same.

Well, our role is to come up with the questions or the right and things we want feedback from who we want to ask.

And and do that part.

They are just doing the mechanics of it really of sending it out, receiving collecting it, and then I mean, that's it's our survey, and we did a lot of editing on that over the last year.

They make contact with the staff.

We don't have the staff, right?

Staff information.

So questions come from us.

Yes, that's so yeah.

I think it would be helpful if we had all of that prior to the next meeting to go over and make notes and then we can uh toss our all our ideas into the same basket on this, which I uploaded a past case page 30 under policy implications under C, which was um page 30.

Okay, yeah, back to the under the agenda report policy implications, which is that there was basically this was pointed out by public comment um from Jim Thompson who read the agenda report that the to appoint and remove the library director, she'll be the department head, and but the to strike out the other part was in any such other library personnel as maybe necessary for the operation of the library program because I was a reminder the charter was amended.

Yeah, I know that just that adds up that we'll strike that on the next agenda item.

And you could even just say uh the library director shall be the department head and um supervisor of library personnel, blah blah blah.

But that's just part of the job ty uh job description anyhow, probably.

So yeah, I said to myself, wait, we X that out, but I would like to have the package of stuff to review before we decide if we're gonna change it or just rubber stamp it from last year or what.

And there are a lot of there are several times when we meet in closed session throughout this process as well.

So we need to look at our calendars and see when other than the fourth Thursday of the month, all of us could get together, right?

Right.

Right.

And if we had your timeline, we could probably come to the next meeting prepared and say these dates are good for me and this one isn't, or something, okay.

But I guess I you know, this point was that be helpful to like I just given a kind of a rough month because I as you were just saying, sure to learn meeting, like you know, we're looked at this last year in August and September.

Do you want to get an earlier start and then we just propose some dates at this meeting here or something for us to come back with at the next meeting for review?

Right.

Well, I don't know how the how the board feels on that.

Right.

I excuse me.

Um, and we do have time to discuss that next uh at the next meeting in that session.

Yeah, and so what else would we want?

We want the the full timeline.

We'll also need to discuss who's going to be the the leads on it.

Um and a copy of at least the questions, like we were saying, it's our questions, but HR administers the survey to the staff if there are any questions that we want the staff to not have to answer or to answer anew.

Okay, well, and that was just done by us.

Yeah, we're we want to put that to everybody about the different yeah, we never as a board no Scott, no, we don't we don't we never did, but we just we'll agree on the dates and who's going to be the but you could get feedback from us or input from us before whoever does it.

That's fine, and the the other wrinkle is that that the uh board is the membership may change because two of us are our terms are up next next month.

Right, that that was also the rule that I wanted to bring this.

Um the chair is usually the primary responsibility.

Right, and the chair will also change right, yeah.

That was why I will kind of wanted to get this rolling because we will have a transition um in July.

So we'll want to have a pretty good plan in um in June of what we want to do, right?

So um so right now we think we're only worrying about the dates and um whether it'll be uh committee or a grouping of a couple people or the full board.

That's um I I think that's probably a little cumbersome.

I think it's impossible.

Okay, all right.

We have the full board, right?

Well, the fur board does like when we have those um closed meetings, and the whole about the meetings, but you can't have five people writing a document.

Um, right.

We know that.

Yes, right.

Okay, then if that is enough to uh uh we can come with better, better details in June.

Okay, good.

And I guess it just says the review the process, which we just did, I think.

I think so.

Um and I don't think there was anything else, so we would be able to move on to um questly comments.

Anyone yeah, I had I had one, I guess it's a question.

Uh where where are we on the advocacy thing?

Right.

Right.

I just wondered.

Uh well, I know that we sent it back for something, and I Right.

We decided that we had the content that we wanted in there and that the design and layout of it would come to the design folks.

Oh, okay.

So we basically signed off.

Right, they said it's well but Friends and Foundation will pass it off, yeah, they'll do their work, but they are anxious to have something in time for their July board meeting because Jan would very much like to send her board out into the world with a finished product, so that's but it's out of our hands.

Yeah, so and then my second question was uh any news on the NCIP money they said they were gonna give us.

No, I've asked for a meeting um from our engineering staff, and I've not gotten in meeting.

But but we're pretty secure in that money that that at some point it's gonna come to us.

Well, it'll be funded, it'll be in there as an NCIP, it won't go into like the city's account into the library account, right?

It's gonna be in the NCIP account, so it's gonna it is is approved.

But it's been here marked.

It's been here in March.

That's a done deal.

Right.

That's the 700,000 is it?

Yeah, yeah.

And then try to figure out exactly what we can do with that money is yeah down the road.

Well, and what is the timeline on the uh the Panetta initiative?

Do we do we have a sense of that might happen?

No, because he's been like he's been I thought the latest would be October.

Okay, um, but he's been announcing different fundings that he's gotten approved.

I've noticed like he's done some things like he's been rolling out press releases of things at the wharf and things like that.

So I don't know if this is something that has going to the house for appropriations and whether it's being brought through uh different bills, but I'll need to have I'll need to get an update with their okay.

Yeah, because if we if we are somehow getting twice as much money as or more than double what we were getting from the CIP, that changes the lookup the improvements and and engineering over there would want to know if they have twice as much money to that with, and that's why I've reached out to the engineering and public works team because I said we potentially have this other project, you know, because if we do get funding from Panetta's office, that typically does come with the timeline, right?

Right.

And so what I mean what I was saying with that is that I'd like to discuss these these projections and I'd like to discuss timeline with you because if we do get funding approved by the federal government, they may say we want you to to spend this money within this period of time.

And typically NCIP has had a backlog of different projects of 10 plus years, right?

Of different some get some get done right away, some are on the backlog.

And so I was saying if we get the and that money doesn't accrue interest.

So if you get seven sixty-seven seventy, you're at 76770, even if your project starts six or seven years later.

So that's why I'm like, let's get this on a timeline for that.

Is there a resource where we can look at maybe we just need to look at the legislation?

But how, if at all, are they planning to change the usage of that area down there?

Um, they're talking about turning it into a like a national park, right?

Are you talking about the Pacific?

Oh, you're talking about Presidio, right?

Not the not the funding.

There's two different things I've working with Panetta on.

One is the one that I've discussed before about pinning the one million dollars towards the library in addition to NCIP.

Okay, that's what you're talking about now.

That's what I'm talking about now.

Um the other one, the lower presidio.

I was thinking the lower presidio.

Yeah, one is when there's a link in the in the agenda report.

Yeah, the legislation it's on the legislation process on on there.

So there goes that goes to a different committee.

The NCIP money more than double, but it would change.

No, no, no.

I I was thinking lower presidious, so I was yeah, on the wrong topic.

I also pitched to um friends and foundation that if that happened, there would be no better time to look for major donors to bump that up even more.

I think mount a capital campaign.

Yeah, once we're getting some kind of plan.

Right.

If you got a little momentum going, the library will close in 25 minutes.

Restrooms will clone in 20.

Are there any other ST?

Okay.

Uh said our terms are up at the end of June.

And after a lot of hard thinking, I decided that I'm not going to reapply or reapply, I guess.

Both had to reapply.

Um I love Monterey and I love being on the board, but I'm just not going to be in town as much for the next year.

And I'm not moving.

I can't move.

I won't move.

But I mean, I've lived here forty-five years.

And so no, but uh, but I am going to be spending a little more time in carpenteria.

So I figured it would be better to get someone on the board who could be present more.

But is on a board over there.

Oh, they have they don't they have an advisory board, I think, but and maybe maybe I don't know.

Stay connected to the library.

Yeah.

So I mean another library.

And break the connection.

Yeah.

But I'll, you know, I mean it'll probably do a Jim Thompson and come to meetings and do Apple rounds.

So we'll finally have somebody in public comment.

Yeah, because you can always zoom in.

We still do Zoom wise.

So you know, that's right.

You can be anywhere.

I remember me.

I can't let go.

Well, we will miss you.

Yeah.

You will come to the Dublin line.

Oh, of course.

Of course.

Under trustee comments, I just wanted to say how much I appreciated Andrea's presentation.

Because whenever uh any staff from director through assistant librarian and all the rest, program managers, um, it is just very insightful for my understanding better what goes on to hear them talk somewhat specific about specifics, but more in general their overall planning and what goals they were trying to accomplish with their programs and what they were hoping for.

And I thought I thought Andrea's presentation just hit that right on nail on the head.

And it was really um very informative, and uh yeah, I guess I'm saying more the better of that type of thing.

Yeah, it's exciting what she's doing, especially considering that there was such uh a gap.

She was putting pieces together to create a larger outcome and everything.

I I second that and in particular because we were young and screaming about getting a team library, right?

And then to see her doing the kinds of stuff to you know expand the team and get that advisory board going and really having people, she's so proactive.

She is really it was one customer.

We're proud of her.

Yeah.

She's listening to those kids, and they're absolutely well, just getting them involved, which is good experience.

Plus, they have a stake in what occurs.

And training the next generation of library staff.

There you go.

They'll all go and be library science majors in college.

Yeah, we get that one boy to read a book now, it's just one book.

Yeah, okay.

Anybody else?

I trusted Josh.

You have any comments?

Well, I love that enthusiasm.

That's my use.

And you have comments.

Yeah, for that's in for trusted comments.

I'll just uh give up updates from some of my staff.

We have um we are looking at updating the bookmobile times at Casanova Oak Knoll.

Oh good and at Montecito Park, and um I I know that's um our bookmobile team has been in conversation with Casanova Oaknol, like the neighborhood association, and they attended the neighborhood meeting earlier this week to provide a survey on what time to work, but they were often only getting one person at the bookmobile there.

No, that's not worth it.

And so Casanova Knoll has been asking us, you know, consistently like we want you here, but we were saying like if if we're here, we need to have the outcomes of how being able to serve the community here.

So we're reaching out to them and out asking the neighborhood association to provide output and also changing the time.

Possibly, I believe, um one hour for Montecito.

So those those are basically we'll update those and um update the neighborhoods about that.

But we're just doing this in reflection of where we're seeing the public, and we want to make sure that our bookmobile is really well used.

Is there a place on the website that lists by day and hour the stops that are being made.

Yep.

And we link that bookmobile schedule in all of the newsletters too.

When I write the newsletters, I we put out a link for bookmobile at the bottom.

There's a link, yeah.

Yeah, the link on there to that website.

Um also an update on the Pride events.

We'll have a table at Monterey Pride, the parade is happening on Saturday, July 27th.

Um, June.

June.

Sorry, I was I'm looking at Kim's notes.

Sorry.

I'll update my thing in here and make sure this is right.

Okay.

Let me make sure that's correct then.

Because then yeah, on Sunday, June 28th, they're planning the drag queen story time.

Uh we're looking at this uh in a partnership with Monterey Public Library Friends and Foundation as well, and looking for them to help uh pay for the the program and supported by library staff there.

They're gonna have the RSVP and then they'll send out all the information to people the day prior on the event, so they'll register through the uh website and we'll get there.

Well, the on site?

Yeah, this year.

Yeah, we believe so.

That was the original plan on there.

And then Monday, there's also a morning program called Rainbow Rocks.

These are some musicians from the Bay Area, play different instruments, uh, sing about LGBTQ plus community and self-identity.

And this is kind of a story time for younger kids as well.

So they're doing a couple of different programs for uh Pride events this uh coming next month.

So sorry, we said July.

I was looking at 7 27th.

Is that like it was last year in connection with a um a national recognition day?

Yeah, so the well, I mean there's the Monterey we the well there's Monterey Parade, there's Pride month in June.

So the city's gonna be raising the the Pride flag late uh I believe either tomorrow or next week.

I know they're I know that came up.

I know they're coming up in the first.

Yeah, I think they might be doing it early though.

I thought they might be doing it on Friday at four.

But they're putting up the Pride flag and then um they'll have Pride Parade on June 27th, and that'll go down and then they go to Custom House Plaza.

So we'll have a we'll have a table there.

Yeah with activities.

And other than that, yeah, I think it's just been a um I'll just say their summer reading program starts uh Monday.

So it's coming up quick, and we really have we've published the June and July calendar, so take pick up a calendar at the desk, see all the great work that everybody's doing because I feel like the staff has been doing some fantastic um work and programs out here.

Been really positive.

I didn't see stats on the locker use.

Oh, it was was it on there?

Um, I thought it was I didn't see any numbers either.

I thought it might be on the quarterly report from Kim.

Boo.

Let me just said it just said it's increasing, I think, but I don't think you need number adjectives like that.

Okay.

I thought Increasing.

I mean it's it's under it doesn't have a broken out, it's it's on the staff report here, under circulation, but it's just one forty-two at a month.

So it's 142 items checked out last month.

In in both uh in both of the lockers.

And I can ask if if we need to get those those library will be closing in 15 minutes.

Please return any library last after time.

Restrooms will close in 10 and staff, please begin your sweep.

Okay, well, then if um if that is it on comments, thank you all, and we will adjourn at 5 46.

Thank you, everyone.