It was definitely by the I didn't call it order at 6 p.m.

Or can you provide information about participating?

Yes.

Information on participating in this meeting and providing public comment, including remotely by Zoom or telephone is available on this meeting agenda, which is online at iSearch Monterey.org and printed copies in the back of this room.

So it is your turn to speak.

And our timer will be shown on the screen.

In the room, we recommend keeping phones and devices muted to prevent audio interference with the meeting.

Inconsistent with the First Amendment and the Brown Act, individuals have the right to speak at public meetings, which includes the right to criticize or support city policies or actions.

The city encourages your uninhibited and robust feedback on public issues affecting the city.

Thank you for participating in your speed government.

Yes.

Alguita Oaks present.

Alta Mesa.

Here.

Downtown.

Oh, there.

Glenwood.

Here.

Monterey Vista.

Here.

Thank you.

New Monterey.

Here.

Oak Grove.

Yes.

Thank you.

Old Town.

Skyline.

Good evening.

Villa Del Monte.

Here.

Thank you.

And we have Corb.

So we're gonna move on to general public comments.

This is a call for public comments on matters that are not on the agenda and within the jurisdiction of the NCIT.

Is there anyone uh present here who would like to make a general comment?

Raise your hand, please.

Anyone online?

None online.

Okay, so we'll go ahead and close general comment and uh move on to the next section of the meeting's agenda.

So that would be approval of minutes.

So do we need to go over the dates or when I call for approval or comments or modifications to the minutes of any or all meetings held on November twelfth, thousandty five, November 19th, 2025, December tenth, two thousand twenty-five, December 17th, twenty-five, January 14th, 2026, and January 21st, 2026.

We get a motion to approve.

Well, I make a motion that we approve minutes at all of that.

Second that.

Yes.

Alguita Oaks.

Hi.

Alto Mesa.

Aye.

Casanova Oaknell.

Aye.

Del Monte Beach.

Hi.

Del Monte Grove, Laguna Grande.

Aye.

Downtown.

Hi.

Fisherman's Flats.

Hi.

Glenwood.

Aye.

Monterey Vista.

I was here, but not as the rep, so am I allowed to approve?

Okay.

Yes.

Thank you.

New Monterey.

Aye.

Aye.

Thank you.

Old town.

Aye.

Skyline.

Yes, please.

And Villa del Monte.

Aye.

Motion passes.

So we'll move on to informational reports and staff comments.

Uh so I'll call the city staff for any presentations of informate informational reports.

I do not have an informational report at this time.

And then next we have an staking informational reports.

Um, I do not have any informational reports at this time as well.

Uh so we'll start off with our first public comparance item.

Uh adopt NCIP committee meetings and headlines schedule for development of the fiscal year 2026 slash 2027, neighborhood and committee improved ended office.

Okay, Chair, thank you very much.

Uh just give me a moment here to uh get everything set up.

All right, thank you.

Uh so tonight everyone we're here for the NCIP orientation meeting.

Uh we have I think uh four uh four public appearance items to go over tonight.

Uh so the first of those four is uh we are gonna revise the agenda.

I'm sorry, not revise the um meeting schedule, and uh we have a proposed update to project deadline NCIP project deadline as well.

Uh some of these updates are are just due to the fact that we had to push our this this meeting back approximately a month, and um there also will be a delay in uh the council city council guidance um provided to the NCIP committee and the uh in public.

So uh what you can see here is the updated or proposed changes are in uh green for the NCIP uh committee.

So we're having this meeting tonight, June 10th.

Uh this was uh a special meeting because the the original date got pushed, and then we're proposing to have on the calendar a tentative meeting July 29th if we need it, and we're proposing moving the um project submission deadline from what was originally July 31st, two weeks to August 14th.

Um, and then we have we're we're maintaining the other change will be the city council guidance will be provided on June 7th and that uh July 7th, sorry, and then it got moved because city council has moved the um approval of this year's uh well FY27 budget to June 16th.

So a couple things got adjusted, council um meeting agendas and so on.

So uh that's the presentation and um if you have any questions.

Okay, so we'll open it up to committee questions, uh just clarifying questions at this time.

Um so um the rest of the calendar looks as though we're doing projects.

So the rest of the calendar for the year looks like we're planning on um the nominating projects, and so I might have missed an email, but um I guess I thought we were waiting to hear what was gonna happen with the proposal that the city use the 2627 money, in which case we wouldn't do any of this.

So as of right now, the proposal is for council to use uh 3.5 million dollars, reappropriate 3.5 million dollars of the NCIP funding for this upcoming FY27, which would leave roughly 2.5 million dollars available for the committee um to recommend projects that would so there would be roughly 2.5 million dollars in the fund available for projects.

And that assessing that they are then releasing the 20, whatever what whatever you want to call it, the frozen funds from the last large uh so all of this is based on the assumption that there will be funding available.

Yes.

So if if that changes on June 16th, then we can change the schedule, but as of right now, we're operating on the information that we have.

I'm I'm referring to the I don't want to call it the pre 2526 approved projects that fund bunch of money that got frozen with the recommendation that this next year's be used.

So I just I don't see in any of the paperwork any of how that's all playing out.

So that was that's kind of my question, and there's a calendar that I it's hard to know if I agree with it or not.

Because I don't know any of those.

So does anybody know the I understand?

We will our understanding is on June 16th.

Um we'll know for a fact because council will then approve the budget and the recommendation of the three and a half million dollars from the next fiscal year.

That means that any other projects that you voted on or they were supposed to be frozen will not be frozen and will continue to be in the NCIP program.

So the underlying assumption is that the 2627 funding will um take the place of the other solution that has my understanding as of today.

Yes, I appreciate that.

Thank you.

I wanted to add also that um I believe on August we're planning to have a joint council and CIP meeting, but I'll I'll confirm that.

Yeah, that has been confirmed um by a city clerk's office and city manager's office.

Um so that is one of the dates listed.

Any other clarifying questions from the committee?

No, we have to go to public.

This topic, raise your hand, seeing none.

Uh any online?

None online.

So we'll go ahead and close public comment and open for committee discussion.

So any discussion or motions.

Will we accept the schedule?

I'll make a motion that we accept the schedule that has been placed before.

Okay, so we'll be uh Skyline as the first and then Glennwood as second.

Um you can have any other discussions, um, or we can move on to roll call.

Um, the roll call.

I said Novo O'Connell, aye.

Amani Beach.

Aye.

Damani Grove of the Gunagrande, aye, downtown, aye.

Fisherman's flats.

Aye.

Glennwood.

Aye.

Monterey Vista.

Um I think I'm going to abstain because um I actually I don't really agree with the way this is going forward.

Um, I think there are way too many uh question marks to actually vote on a calendar right now, but I understand why you're doing it.

Okay.

New Monterey.

Aye.

Oak Grove.

Hi.

Old Town.

Aye.

Skyline, yes, please.

In Villa del Monte.

Aye.

Motion passes.

So we'll move on to the next item.

Okay, I can uh one second to uh setup.

So next is uh item nine, which is uh presentation of the orientation presentation.

So this will just be a general overview uh for everyone, cover main topics on on kind of committee responsibilities and and just general information on the NCIP program.

So just to recap, the program was uh created in 1988, um, and it's uh detailed in chapter uh I'm sorry in the city charter section 6.6 D.

Um it the program is funded uh through uh 16 percent of the annual transit occupancy tax, uh TOT, uh budgeted for capital projects to improve the residential neighborhoods or projects of community-wide benefit, and uh capital projects include things like street improvements, storm drain, sewers, sidewalks, lighting, traffic control devices, uh public buildings, recreational facilities, parks, and so on.

Uh they do not include ordinary services or maintenance, as we've talked about in the past.

Um of the requirements of the the Ralph M.

Brown Act, so these meetings are are have to meet the requirements of the Brown Act.

Uh, it governs meetings conducted by local bodies, including this committee, uh, facilitates public participation in local government deliberations and decisions, uh, specifically for the NCIP committee since there are 15 um members um that can vote.

You can't have a group of eight get together at any time for any reason unless it's agendized and published.

An agenda requires uh 72-hour advanced notice for a regular meeting or 24 hours for a special meeting, and um it requires so the Brown Act requires that items be discussed or considered on they have to be listed on the agenda, and uh we have to have that, we have to take public comment before we can make a decision.

The mayor uh is the city council liaison.

Um yes, for this committee and the mayor, and I should have updated this, uh, and they've developed a committee um for interviews that would go before the city council um for appointment.

And currently there's a two-year, right, two-year appointment cycle.

Um city council reviews and approves NCIP committee candidates and uh and makes decisions based on and then the council will appoint.

NCIP committee members, so kind of some of the expectations, right?

You'll meet with your neighborhood residents, you'll review NCIP nomination forms, uh, you'll attend these meetings, and you will vote vote to make recommendations to city council.

Um you have to complete uh your required ethics training, um, the first one within one year of your initial appointment, and then every two years thereafter, and that's approximately two hours.

And then you have to also complete anti-harassment training, the first one within six months of appointment, and then every two years thereafter.

Um, there's also uh the fair political practices commission requirements.

Um, so everyone on this committee has to complete a Form 700.

You have to complete one at your appointment annually and at your end of your term and or resignation.

And this has been kind of uh something that hasn't uh has been turns out to been an issue.

So you have to complete a Form 700 when you resign for any reason.

You don't feel like being on the committee anymore, your health is in you end up in poor health, you you or you're termed out, whatever it is, you have to complete a Form 700.

And um, for some reason, people seem to it don't think they need to, but you have to.

Um, the other thing that the uh FPPC has governance over is the uh conflict of interest rules.

So there's a 500 foot rule.

Um so if there's a project within 500 foot of your residence um or property you own, um, you're generally this it's it's a conflict of interest and you cannot vote or deliberate on those projects.

If you have a property within 500 and a thousand feet of a project, then there can be some exceptions to the conflict of interest.

Um, and there's a there's I think four or five items that you have to um attest to.

Um, and if you can attest to those, then you can vote and deliberate or deliberate and vote on those projects.

And um, just for everyone's uh notice or information there are parking permits available, that's not ruled by the FPPC, but I didn't want to create another slide.

So, go ahead, Kurt.

You might mention 500 foot rule says that we still during the meetings can be present and discuss, but at the voting at the voting night.

It's only at voting night that we don't have to, or we have to leave the room.

Right, we must.

Yeah, during voting night, but during project review, we do not mean that you do not.

That is correct.

So just uh very high level here.

There's we're we have 15 neighborhood reps and 15 neighborhoods, there's the alternates, representatives and alternates.

Um, so I'm not gonna go over each neighborhood, but um I will go over kind of the terms and where we are with that.

So as of today, um we have two uh we have a rep and alternate for New Monterey, which their terms will end in June of 2027, this coming June.

And then in 2028, we have a long list.

Um, so we have again I won't go through all of them, but uh I'll I'll pause so you can find your uh where you stand, and then there's a few coming up in 29, and then a few more in 30.

So the 30s are the most recent ones, so I guess it's four-year term.

Um, and as of right now, we have five vacancies, and I I will go through those.

So Alta Mesa, alternate, Deer Flats, alternate, O'Grove, alternate, old town, alternate, and Villa del Monte Alternate.

So if you're in those neighborhoods and you know someone who would be interested, um, they can reach out to the city clerk's office and uh submit an application.

Uh so then a few of the other things to cover, just sign up some resources that are available to the committee and the public.

So on the city's website, there's the NCIP projects page.

You can find that.

Um, this is just a screenshot, but I'll go, I'll pull up the website here in a second.

So you can find some very useful information.

We've uh placed all the um the resolutions approving projects and budgets, and uh you can find the uh NCIP manual here, um, those sorts of things.

You also have under planning land use plans regulations, you'll find neighborhood plans.

Uh in particular, there's the Casanova Oak Knoll Area Plan, Del Monte Grove Area Plan, the New Monterey Area Plan, Oak Grove Area Plan, Old Town Area Plan, and the Villa del Monte neighborhood revitalization plan.

And those are also available on the city's website.

Um, so I'll let me let me go finish this and then I'll go back to the websites.

Uh so kind of give you a snapshot on the current status of the program, just some numbers for you.

So in um 2023, we added 31 projects in 2024.

We added 44 projects, 2025, we added 30 projects, 2026, we added 11 projects.

Gave us a grand total of 116 added projects over a four-year period.

In that same period, uh to date, we've completed 51 projects.

Um, I think we're doing pretty good.

It's uh as far as not as fast as we're adding, we're on a pretty good clip here, completing projects.

As of today, we have 71 active projects with a budget of roughly 22 million dollars.

Um, so yeah, um, I think that's that's the end of that.

And then I'll go back.

Um, let me see here.

Oh, sorry, no, one.

All right.

So that's that, and then so kind of what did we do in 2025?

We completed 10 projects, uh, fishermen flats, entry walls, um, airport road replacement.

So we added two radar speed signs in on airport road in Casanova Oaknol neighborhood, uh Old Capital Site Master Plan, uh, the Deer Forest Drive Elk Run utility boxes project, Virgin Avenue Sidewalk Instation, uh Jocelyn Canyon radar speed signs, spray avenue tot lot shade structure was completed, uh, veterans uh park bocce ball court, the recreation trail bike repair station was um was installed and we uh completed the Aeneas Bridge restoration.

So I have some photos of those.

So here you have Fisherman Flats and Casanova Oaknol radar speed sign.

Uh the um full capital site master plan, then we have uh Deer Forest Drive and Virgin Avenue.

Uh we have the Jocelyn Canyon Radar Speed Sign and Um the Spree Avenue Totlot, Veterans Drive, Veterans Park Bocchiball, and the Aeneas Bridge, and then we have here the um you can see the um bike tools, bike stand bike tools on the rec trail, and that was the end of that.

So then let me I can go to the web city website here.

I didn't have that pulled up as well.

Sorry, let me I have to share it online.

So just for everyone to see here, you could see this is the NCIP projects website.

And again, like I said, so you have here on the far left-hand side, you have some resources that are available, um, including we'll update today's schedule will be there in the neighborhood map.

So if you click on this, you can kind of you can see where it once it loads, but um we'll have um the map, for example, so you can you can see that that's there, um and then um again like some of the resolutions, so most recently um for projects that were most recently approved.

You have that information here available to you, and then um you also have we have the actual resolutions.

So if you want to go in and see the actual wording, um that should also be available to you.

Um, here I'll pick a different one.

But yeah, so you'll have city resolutions, uh, and you can pull that information off of here, and you'll know like when projects were approved and budgets and and that sort of a thing, and then um kind of to go back to um see here one thing yes.

So you have to get navigate.

So for example, go to community development page.

If you wanted to find out about um some of the planning, you go to planning, kind of have to look for things, but then land use, and then you can find so example, those plans that I had identified.

So if we wanted to look at the Villa del Monte revitalization plan, we could pull that up here as well.

Uh so that's my presentation, and uh I'm available here for uh for committee um three questions.

Are there any committee questions?

When we were on a schedule that started in January, we used to say you had to have the Form 700 filed by the end of January, you wouldn't be able to vote.

I think they're probably still is wording that says if you don't have your 700 filed, can't vote.

Is that true?

Well, I don't know if it's voting or or not, but it's my understanding that it's it's a state requirement, and if you don't, then the court is an obligation to report you to the uh FPPC, and they have the ability to issue fines.

Um so you and then you could also be removed from the committee because you're not in um you know you're not in good standing.

So I mean, if you're removed, then obviously you can't vote.

Um so I mean I think that's kind of the the path that I would take.

Um, in that if you're on the committee, then generally, you can vote, right?

Reps can vote if they're on the committee in good standing, but um maybe that's some language that needs to be brushed up, but you it is a requirement to fill out to submit the forms.

Okay.

Um neighborhoods.

We're still including the naval facilities or the military facilities as neighborhoods.

Those that that map has not been revised.

It's not it has not been.

So that is what's still on this the city's website, the one that has a presidio and postgraduate school, yeah.

Yeah, okay.

Even though the military was very clear that anybody from those neighborhoods can represent.

Yes.

Any other clarifying questions?

So we'll close uh committee questions and open it up for public comment.

Is there anyone here in the public who'd like to make a comment?

You can raise your hand.

No, no, no.

Okay, so we'll close public comment and move to committee discussion.

We have any discussions, we can do a motion, right?

Or no, no, no.

Nothing to vote on discussion.

Okay.

So we'll go ahead and close the committee discussion and um move on to the next topic.

Okay, share my screen again.

Okay, so uh this is item 10 where we're gonna bring up uh there's eight projects currently that are in uh need of some additional funding in order to complete those projects.

Uh we're not gonna vote tonight.

I thought it would just be best to present the text and uh allow for questions, and then at a later date, we can uh make a recommendation to the committee can make a recommendation to city council.

Uh so the funding numbers available uh what's available um as of April 21st.

So this was um April 21st is when we went to council to present the um most recent projects for uh for voting or for approval council did approve those projects and um with uh with a budget of six million eighteen thousand seven hundred and sixty-seven dollars.

Uh we set aside uh six hundred ten thousand fifty-eight dollars um to be available for um as a contingency, so to speak, and there was um 79,340 dollars um remaining.

So as of uh today, there's uh say $689,398 available for contingency funds.

Uh so the first project or we'll touch on is um the American Legion's American Legion to Harrison Street Walkway along Veterans Drive.

Um this path improvement.

Um the original budget uh was eighty-eight thousand dollars.

Um to date, we have completed the design of these uh improvements.

So the path, including some improvements to the stairs that lead up the hill to Harrison Street from Veterans Drive.

Based on the design, we have a construction estimate of $480,000.

So the path length is $1,300 feet or a quarter mile, and we're looking at 91 new $91 feet of new railing.

So here we have some photos of this project area.

On the left, you can see the stairs.

We have sections that are kind of submerged after rain.

There's some that are DG or decomposed granite that's kind of eroded away.

And then we have some asphalt section.

So the plan would be to kind of improve the asphalt section with some new edge edging and sections that are broken to put in new asphalt and uh put in some new DG in areas that require that and then add some railing.

All right, the next project is uh Casanova Okno Park Improvements, original budget of uh $125,000.

Uh to date, we've completed the installation of the metal fence, a shade structure, and park bench.

Uh, we're needing an extra $20,000 at this time to install a food prep table with an umbrella.

So some photos of what's been done.

So on the left, you can see the fence.

Um the center photo is that um kind of barbecue picnic area.

In the far, you can see well, you'll see uh two um shade umbrellas, and in the in the back, there's a third.

That was the new one that was installed, and then the bench here, that's the new bench that was installed.

So we're looking on the far um right side of the center photo.

This uh table would be removed, and then we'd install a new table with umbrella on this side, kind of on the building side of this grille.

That is the proposal there at um Fairgrounds Road, Airport Road Street Lighting Project.

Uh, original budget of $150,000.

Uh to date we've completed the design uh of this project and uh an initial an additional request of $432,000 to complete this project.

Um it would include 21 solar powered street lights along um fairgrounds road, with the bulk of them on Fairgrounds Road, and I believe uh three new lights on Airport Road on that corner.

Um and this is what it looks like now.

So the solar lights would be I think they're 18 feet high, um, and would be over the sidewalk, would not be powered or connected to these overhead power lines.

That would add extra expense to connect them to the power lines.

Um the next project, Bruce Areas Way Lighting Upgrade, original budget of 35,000.

With that, we've completed the design.

Uh we're requesting or we would request an additional budget of $71,000, and this would install two wired street lights.

So you can see kind of the magnitude of wired lighting versus solar lighting.

Um, and this would be in this park area between I think it's wave between or foam between the street and the recreation trail.

Um the next project is uh Moonrest Avenue and Via Arbolus Curb ramp construction.

Original budget of uh $25,000 dollars again, we've completed the design request of an additional $76,000.

I think the original project scope was for one curb ramp.

Um, so based on kind of feedback and and code requirements, we'd actually need to update the both curb uh ramps on uh at Moonrest and via Arbolus.

So that that would be an expansion of the project.

So originally it was this, the southern um curb on Moonrus, which is unimproved at the moment, and but we would also look to uh work on this northern um curb ramp on the opposite side of uh Moon Rush the Arbolus.

Uh Fire Station 12, the next project's fire station 12 rehabilitation.

Um, so I'm sure we you all remember original budget approved was 1 million 50,000.

We can request an additional 900,000, and now we've we've completed um, we feel confident that we're completed the architectural design as of today.

Um, we're still working on building permitting.

Um, hopefully that's that that can be done here by the end of the month.

So this additional hundred thousand is for uh relocation funds, funds to move the fire fighters out of fire station 12 and temporarily house them at the Hilltop Park Center um during the renovation process.

So, what's involved with that?

Um, we've been working, um, we've been making some some serious progress on this.

So, in order to house the fire uh department up at Hilltop Park Center, we would need uh a couple of uh improvements, including kind of a carport structure to cover the fire engine.

Um, we would need a shower trailer, restroom shower trailers.

Um, we would plan to place those here, turn out storage container because they they need to have a place to put their gear when they come back from a call, and you can't have the gear in the same place where their uh dorm is, their house uh where they're sleeping, just because of the carcinogens and and other items that could be on the gear.

Um, so that has to be separate.

So we would need those improvements, um, and then we're also looking at using um one of the current classroom spaces for their to convert that into a dorm space temporarily.

So we need to make some um improvements to that space as well.

So that's all that would be included in that um request.

And then um, I believe this is the last one solicitor ball field lighting project was originally approved for 422,000 dollars.

We got requested an additional um 400 a 10% increase.

Um with those funds, we've uh completed the design.

Um, and we're actually in we have a contract in place at this point, um, and they're moving forward with uh I think purchasing the lights.

Um, the additional 50,000 that we're looking for currently is due to the condition of the electrical panel breakers and wiring at solicitor field.

So here I have some photos to kind of show you um the conditions that we have.

Um this is the um cabinet.

Inside the cabinet, we have the breaker is unusable.

Um, you can see here on the bottom of the center um panel.

This is an extension cord that we're running inside of the electrical panel.

That's rust, and here on the far right-hand side, this box cannot be open fully to access it because the cabinet door is banging up against the actual electrical panel box.

So this is the condition of and the wiring is in poor condition.

So in order to actually use the new lights, we would need to upgrade all of this and the their recommend they would remove the whole thing and put in all new everything.

Breakers, wiring, yada yada so oh one more um sorry delmani beach um cables along the walkway original budget was 30 thousand dollars this work has been completed but uh there was an overrun of two thousand eight hundred forty dollars and eighty nine cents that's actual cost and uh this was done by the building maintenance um crews um during downtime and uh overtime and uh as you may recall they they made some improvements uh to the cabling where they restored or replaced cable with some uh split rail to make some of these spaces uh just just improvement uh make them better so that's that's the end of that presentation um if anyone has any questions anyone have any clarifying questions Harrison Street steps the history behind that project goes way back to the Eagle Scouts when it was completed and not to code and there was money set aside and there was some you know the the actual bill was done by the scouts and all of that and then it just kind of fell by the wayside and never got improved that was an approved project is there a possibility we could just fix those steps steps are very there's they're a safety issue and the asphalt path yes that would be wonderful too but immediately those steps and this I think this project's been kicking around since 2015 if I'm not if I'm correct so is the history of those steps goes way back and now it's morphed into we paid for it out of our base allocation way back then so it was you know a minimal minimal build and now it's morphed into a out of almost kind of an out of control project it seems cost wise is there a possibility to go and revisit that original project and get it done correctly it was supposed to have been corrected years ago.

Right so I yeah I I am familiar with the history right the long the long history on um on the stair project um where we are today it's it's a budget issue um we could look at breaking out the stairs and just do the stairs and that would be a different um different request the different amount of funds obviously um and I can look into that and come back with uh with that request next time I know I'm not prepared to say what that would be today because I I just don't know what it is I can look at it excuse me my question when you do break out a project like that and I know we've done it in years past does that mean totally new submission we start over now we have project you know you know stairs A stair you know path B or can it still be combined and just phased in or how does that how would that go?

I think that would be a committee decision okay um and yeah I'm I'm a willing to you know implement it however uh the you know the committee would just like to or recommend to do it uh but yeah where we are today we we regardless of how we proceed we're gonna need additional funds um again the stairs would be significantly less um so we can I will come back next time with a proposal or request information on just the stairs okay thank you so I have a clarifying question with that so when we say the stairs are we just talking about like the actual stairs or sales stairs plus railing.

So I think what I would do.

So there are some recommendations for improvement to the stairs and and railing.

So yeah, I would I would come back to the committee with a request for the say that as one complete project.

I think it would be helpful for us to understand when we look at this.

And are we putting requirements on top of it that are not something that we have to do?

Because we're accidentally making it into something that it wasn't before.

Making this into a sidewalk under any um, I mean the sidewalk requirements would probably quadruple this.

You know, this would be, you know, a two million dollar project to make it into a sidewalk.

Oh, my day we come.

Um it's sort of tagging on to Zandy's questions.

Is this a code issue?

Are we bringing something up to code or is it are we doing it because we think it's a safety issue?

Because that's what goes all the time, and then right.

There are there are some that there are some things that are say must do's and there are some things that are nice to do, and then um there would be some, you know, like I don't know what you want to call them, there would be some great to-dos.

Um I would say with this project, we're looking at doing the must-do's and um maybe some of the nice to-dos, but um there are none of I mean this right with the ADA requirements, right?

It would need to be what a minimum of four feet wide, the entire length of the path.

Um, there would be slope issues that we would have to confront.

We'd have to provide landings, right?

I mean, in order to bring it up, say fully to code, I mean, I I know everybody's gonna say I'm crazy, but I mean it would be over a million dollars.

But I guess my question is if are we required to bring it up to code?

Because it's existing.

Well, how to find out during this I mean we can we can right, we have not submitted a building permit, so to speak, that would come up at that point.

Um I mean, if we yeah, in order to do, yeah.

I don't know how to answer that question, other than I mean to bring it up to code would be a significantly more expensive project.

My question on the station relocation of station 12.

Is there radio communications for county comm to be able to call the guys in the bedroom that they're gonna be in?

That was that's all included.

Okay, yeah, that's like because you didn't mention that.

That's like that's important.

So all of those types of things, right?

So that they right, right, right.

Yes.

They're cut their communication requirements, um, noticing the alarm system, all of that.

Yes.

So I have a question on the fire station.

So are all of the things that are requested um temporary?

Yes.

They are temporary, uh, with the exception of well, they're all temporary at dislocation.

The carport structure ultimately is planned to move to fire station 13 and be and be reused in that project.

Okay.

I have two quick questions.

Um, going back to this uh Harrison walkway.

Is it building permit required for some of these improvements?

Or the stairs for sure.

And then we're not sure if building department would require these kind of stairs to have railings, but it's unknown at this time.

Well, no, we do.

I mean, it it based on the slope of the hill, we should have railing.

Yeah, and then um my second question is about the Casanova Okano Park improvements.

Is that 20,000 just for the table and the umbrella?

And is that the last part of that project?

Once that's done, is that project then complete?

Yes and yes, okay.

Okay, thank you.

I have another question.

I'll go ahead and go ahead.

You can talk about two other questions I've ever sneak amendment.

Then one, um, fairgrounds uh airport lighting.

So I remember that this project was putting lights on existing poles, and I don't remember that it was going to go around the corner onto a different street.

So is it do we have the specifications to look at that?

I can pull up the original um submission.

I believe it didn't include.

So we're not going all the way down um airport road, it's going um, I want to say like maybe a hundred feet or so.

It's it's it co-goes down to the driveway.

So there is a driveway that exits fairgrounds on the airport road uh side of the property, and I believe that the lighting includes that uh driveway.

Um but if the committee we could remove those three lights, it won't make a significant impact to the cost of the project.

Um and then to install lights to address the installing lights on the um existing poles.

Um I believe we did evaluate that um during this project, and um it wasn't feasible.

Um, it would not, we would, since the spacing on the poles is such that there would still be like um dark spots in between.

Um, no matter and we looked at you know, for example, making the lights incredibly bright, um, that still didn't remove um the dark spots in between the poles.

Um, so if the goal is to um say have uniform consistent lighting along the fairgrounds, um, then these this solution was the best solution at the best price.

Um, and then I also had another question.

The Moon Ross Avenue and via Arboreless corner is a commercial space.

That unimproved one we saw in the picture is an is a commercial space, which in past lives we just said was against policy.

And so I think right now we're we're treating that a little bit that conversation a little bit differently.

And we've gone back to the city attorney on this one um and others, and uh I think maybe the the guidance has evolved.

Um so we're at a place I think where the requirement can only be made if there's a like some significant improvement to the project to the property, right?

So if they were to remodel, um right, make some significant improvements to the property, we could require them to install a sidewalk and curb ramp.

Short of that, we cannot, right?

So we're at a place where the this project would solely be a curb ramp, um, and it would not be a connecting sidewalk.

Um, so it's kind of a middle ground, I guess we'll call it.

He wants to raise the hand.

So for your knowledge here, we do have one committee member online that has raised their hand to speak as well.

That's uh yeah, committee member Johnson.

Yes, go ahead.

Hi, um, can you hear me okay?

Yes, okay.

This is just more of a question about this process we're going through right now.

Um, and I just want to give a little bit of history here.

So let's say I'm gonna remodel my bathroom.

Um I'm gonna include things like, where am I gonna go to the bathroom why it's getting remodeled?

Like in my initial assessment of whether I can afford to do it, right?

So I kind of wondering why um or where is this the normal the way that things work in the city?

Um, that you know, we would approve a project for tons of money to redo the fire department, and initially it wasn't considered, oh well, we have to move the firemen and they have to have a place to sleep.

I mean, I totally get that, but like why wasn't that why is that an additional cost?

Like, why wasn't that part of the original estimate?

I'm just wondering, because it seems like there's a couple examples of that that you presented tonight, and I'm just wondering, is that like the way it works no i would say you're correct um i and i can say that this was just it was an oversight on my part um when i was doing the uh budgeting i never considered uh i never considered that we would have to relocate the fire department and i did not consider a budget to relocate the fire department so i mean that's and you're not the first person to ask that question so i will say it's my fault okay i'm not trying to put blame or anything i've just wondered like how does it work you know in government no i mean we would i mean in an ideal world we do capture all the costs and i mean i will say that you know these what is i think eight projects are i would say are not the the norm um they have extenuating circumstances i mean we have significant i would say we have more projects that we complete under budget um than over budget um and i mean just as a few i can point out right so the via paraizo basketball court and veterans park i think will return roughly a hundred thousand dollars to the fund um when the final billings are in um you know as an example of you know projects that we complete under budget um i mean the fire station projects just to you know elaborate are much much much larger than our typical project um on on every measurement right the scale the dollars you know just who you know like the day to day operation um you know the impact across the board so i mean we just don't have in house right we just don't have the the experience with this type of project all right well thanks for addressing my question i'll take a little heat off of uh reggie because in my discussions with the chief they actually were going to be housed with the PG police fire department and so I think the budget miss was potentially it didn't work out that you could house everybody in the same so I don't think that one's really on Reggie or the original planning project um the other question I have Reggie is you have a number of things here that could be holding you up from getting projects moving because we have to kind of approve when do you need approval from us and I see our next meeting would be July 29th.

Is that soon enough?

What what are your needs?

Oh yeah that would be soon enough um we have I didn't thought about your I mean we have I mean just for everyone's right just information we have 71 projects that we're working on in one you know phase or another currently this is eight so we'll say a little more than 10% of those 71 projects um we have projects that are out for you know proposals we have projects that were you know working on contracting I mean we're in design on I mean so I mean I have more than enough to keep me busy um that that is not a concern for me um I mean the thing that I always right I mean the issue is that you know the people that propose these projects want them done um and so I mean that's that's kind of where we are in order to to get them done right we either need additional funding or say in the case of the stairs right we can modify the scope of the project um but right I mean that's those those are our two choices at this point.

We could start with public comments.

Okay sorry so so I um since we're waiting I assume we're waiting that's what you said at the beginning to vote and um I'm assuming there will be a number of things that transpire before that I was again asking that we oh sorry I would again ask that we see if the finance department can give us a full budget um it's hard I think to conceptualize what making a decision on 5000 thousand dollars for the fire department is with the human impact when there's you know thousands of other dollars going to projects and they seem to be uh the my understanding is they're kind of layered by year at this point and it would be really just incredibly helpful at least for someone who used big picture first rather than little picture is that we see where is all this money being targeted to and how is that playing out in terms of the budget maybe there's plenty of money but maybe there's like no money but until you see it how how do you know exactly what kind of a decision you're making so I would say no I've submitted that request in various formats to various people and I I just think it would be very helpful for the committee to understand the big picture when they're going through the little picture discussions.

So um and this might be a question related to future process um so tip for some projects we do like phases so we do like the first phase is design and then the second phase is construction.

So they kind of go through two separate projects and there's estimates on those two separate projects should that be something we should be looking to do forward because then I feel like these projects were probably submitted as design and construction and so then you're coming back for additional money which seems to be related to the construction part and not necessarily the design part.

Yeah I mean I I it's a style um choice or question um I think for some of the larger ones it probably makes sense to do it that way design and then construction if you want to say in in a phase one phase two um or multiple phases for some of the smaller projects I think we've had great success in doing a you know all at once uh approach so I mean I maybe it's you know it's when you can we can look at them and say well this one is really big we're gonna need to design it and come back and get you know request I mean but I guess you know just to think out loud right I mean I think the the maybe the problem with that is after it's designed that maybe it doesn't get funding for construction so thank you and with that that's what happened with one of the projects and when you split it up it gives the opportunity then to abandon it and I don't know if people want to do that.

Yeah I think there's certainly pros and cons because we're we're here talking about additional money that's being requested and that seems to be why is this you know why are we requesting this much now and the original uh project is uh budgeted to be something else so I think it sounds like there's pros and cons and I think that's something to make in the future um I would like to open up for public comment um so does anyone here that would like to make a public comment on this topic here anyone online's one I see yeah sorry uh anyone online none online we'll have you come up and you'll get so too uh so we'll give you guys three minutes okay so where do we uh you just wait one second please um okay I'm Suzanne Grimes and I'm a resident of Old Town.

And I just wanted to address the Harrison Street stairs because we've been waiting for over 10 years to get those stairs fixed.

And there are a lot of people, not only residents but visitors at the park that use those stairs, and they need to be fixed so that they're safe to be um for people to walk up and down.

And I've heard many complaints about them, and I'm just hoping that we can get it addressed.

And that's the most important part that needs to be addressed at this time is get the stairs where people can walk on it safely, and you're not going to have somebody falling down that hill.

Um, because I believe me, they're used a lot, and people do go up and down those stairs.

So it's not just neighborhood people in the neighborhood, it's people that stay at the park that walk up and down that um path all the time.

So I just want to just stress the fact that we've been waiting over 10 years to get the stairs fixed, and I feel like that should be a priority.

Um, just giving you my opinion.

Thank you.

Audio, uh Chelsea Linovska, Casanova Oaknell neighborhood.

Um just came from the parks meeting, and they were this is relevant to a topic, don't worry, I'll connect it.

And they were talking about the uh potential partnership that's gonna be presented to city council on the 16th uh with the boys and girls club of Monterey County and the Casanova Oaknel Park Center.

Huge support from all the public comments uh that were present today.

One of the things that I noted though is the cost overruns for the Casanova um Oaknel Park with the table and the bench.

I'm curious if once the city council, if they approve and assign to negotiators, if there's a uh possibility that some of those things can maybe be tied up in the cost negotiation with this future cost neutral partnership that they're pursuing.

Um, not trying to like push costs off, but looking at like the additional overhead, right?

It might be an opportunity to they also have ones and desires that they're thinking about with space utilization for their programs, and if there's a way to just kind of intermingle um some of that so that the city can save some funds and the boys and girls club can potentially, I don't know what their meet needs will be.

Um they only showed an inside picture of what they're hoping to use for the space, but some of the exterior uh property as well.

So just something to maybe bring up as an opportunity.

That's it.

Thank you.

So we'll go ahead and close public comment and bring it back to committee discussion.

So, you know, one of the reasons we we bring these things back to the committee is so that we can make a committee decision about the allocation of scarce resources, but it's also because we need to understand whether there's been a change in scope because we're not allowed to take the monies from one project and spend it on another project.

Um, and so that's kind of the conversation I'm looking at these projects right now.

I'm going, wow, this kind of feels like some of these are a change in scope.

We got a half a million dollar project uh on two things that were not half a million dollar projects before.

The reason this is important is I might not have voted for it if it was a hunt a half a million dollar project.

An 80,000 dollar project.

Yeah, makes sense.

Half a million, kind of concerned about what it is we're thinking about doing.

If these are not changes in scope, then I'll also turn around and say we need to look at our cost estimation process because we're way off.

So that's kind of what's behind this today.

Everybody's got great ideas, want them all done.

We have scarce resources and we have rules about how we use those.

Just to piggyback on what Chelsea said, um, with that potential partnership coming up with Boys and Girls Club.

If they can even offset percentage of that $20,000, um, because I they have that wonderful picnic area in the back, and I can't see them not taking advantage of all the equipment back there.

So maybe they can help contribute to part of the if not all of the funding that 20K for the food prep table and additional shade structure.

So it'd be worth kind of tossing it out there or discussing it with the parks department for negotiations.

The other issue that I see that we all need to be aware of is the inflation.

For example, we've all voted for what 700,000 for this library.

Retirement starts and gets done, it's probably gonna be close to a million.

So there's 300,000 that Reggie completely is out of his control.

All of these projects that we voted on back years ago or even last year or the year before, those costs aren't accurate.

We need to realize that we need to have money set aside because of inflation.

And that's coming for every one of the projects that we have.

Um I'd like to agree with that and propose another approach to it, which is um probably not well, which is that maybe we shouldn't be doing this many projects for a couple years.

I mean, it's uh projects takes a long time to get done because they take a long time to get done.

I mean that's anyone who's done a project knows it's really hard to keep it on time and budget.

And we routinely, it seems my short time with with NCIP.

We routinely have a uh a process that just uses a total amount of money as our stopping point rather than a real assessment of what we can do.

And I think that um we should do that.

I I think we'd be it would be helpful to the community.

We would be helpful for us to get uh load off of the the project management team, people would be happier because projects would get done, which right now the community is not really that happy, at least in some areas, about getting um things done.

So I think we have more than one option putting money aside for inflation, but also being realistic uh about what really is possible, another discussion.

Anyone online?

No, so we'll go ahead and close committee discussion and move on to next item.

Okay, so the next item.

Oh, sorry, thank you, Parker.

Uh the next item is uh voting for uh a chair and vice chair for the upcoming uh NCIP committee uh cycle.

Um so I have a brief presentation, which I will go over and then it will be up to the committee.

Um so uh a requirement of the orientation meeting is that the NCIP committee select the chair and vice chair uh for the annual cycle.

Um, and then in the city's board governance, each board commission and committee shall appoint one of its members as a chair to serve for a term of one year.

Uh the chair shall preside at all meetings of the board, commission, or committee, and uh each board commission and committee shall also appoint a vice chair to serve in the place of the chair during the chair's absence, and um yeah, so the chair and vice chair are responsible for running the meeting, um, and generally they we we exchange emails with them in advance of the meeting to set kind of set the agenda um and uh I think those those are the main requirements, so that's my presentation.

Okay, so we'll open it up to committee questions.

Anyone online?

Okay, so close committee questions and open up to public comment.

Is there anyone present who'd like to make friends?

Raise your hand.

Anybody else wouldn't do that?

I know.

Maybe that should have been my favorite question.

No, no, no.

All right, we'll go ahead and uh close up and move to uh committee discussion.

I'd like to nominate our current chair and vice chair.

Dude, that was good.

Where've been in a really rough cruise.

I think we need to keep the consistency and the strength in the leadership and not change the captains in the middle of the cruise.

Thank you.

Was that a motion?

Yeah, is that a motion?

Okay.

So I do want to be a chair.

We don't want to deprive anyone else of the in chair.

There's someone that feels very strongly or not very strongly about.

When you do a good job, you good job.

Okay.

All right.

So if that is a motion by Glennwood, then we need a second for that motion.

Yeah, you already did.

Okay.

Thank you.

So Altamesa has uh seconded.

Um so if there's any other further discussion.

No, okay.

Then we'll go with roll call then.

All right.

Aguita hooks.

I think these will continue.

Hi.

Costova Oaknol.

Aye.

Hi.

Domani Beach.

Hi.

Comani Grove Laguna Grande.

Hi.

Downtown.

Hi.

Fisherman's flats.

Hi.

Glenwood.

Hi.

Monitoring Vista.

Hi.

Monterey.

Hi.

Oak Grove.

Hi.

Thank you.

Old Town.

Hi.

Skyline.

Hi, yeah, yeah.

Thank you.

Motion passes.

Okay.

Okay.

So next we have uh committee member comments.

Comments on the city.

I just want to thank Shannary and Dennis for doing such a great job this last year and look forward to them.

Sharing us again.

I want to second that, but I and I also want to say that you know we have some new people now and in the city, and hopefully we have a chance for everybody to understand this process better, see it work, see the great value that it achieves.

Um this committee works really hard, and I want to thank you all for that and look forward to another season of the amazing collaboration that's going to happen here.

Of course, I always have to say something.

So looking and seeing that we have 698,000 or 689,000 available in ending balance.

The projects that are gonna need more funding is a total of 1.48 million.

If we have two and a half million for this year minus the three and a half million going to the city for the budget hill, we're gonna have about 1.7 million if we need to fund all of those things.

I'm gonna recommend it to the extent possible, particularly on the big ticket ones, that we put those as a uh additional project, like a phase two for that project or for that thing.

Um just kind of being the finance guy or one of the finance people in the room.

I'm saying overall, you know, we'll be down to about 1.7 if we'd have to fund all of that.

So there won't be that many projects in those, I guess, middles that we'll be able to do.

Exactly.

Yeah, and other than that, great press that presentation.

Thank you.

It's a question on the the projects that need additional funding.

If we want to go back and look at that original project, uh we can reference it, it's online in the in one of those folders.

Um I think so, but um if you can't find it, let me know and we can pull it up.

So by you saying reference, you're talking about the original.

So we can look for the the scope issues that were brought up.

Final comments.

Hold on line.

No one online.

Oh, there's one, Jill.

Hey, um I just I wasn't quite uh calmed down from work when I started the meeting.

I and I just I'm not really sure if I'm understanding something, so this is a general question.

So the projects that we put on hold or put on the back burner with all those votes, and when we decided that we would prioritize the um safety related projects, where are they sitting in space now that we have another session that we're gonna be voting on more projects?

Is that clear?

So the projects that were voted on and ranked, um those projects are waiting for city council to make a decision.

Um the remaining projects are moving forward in one way or another, like I said, we have projects in design and permitting and proposal and contracting construction, right?

So there's many phases, and we're like, yeah, we're trying to get them done.

So as of this calendar, right in this calendar year, we've completed eight projects.

So we're working to get projects done every day.

I don't know if that answers.

Okay, so part.

Well, partially, but then you know, we were we were prioritized based on safety, and it seems like um are the new projects that are gonna come up this session, or is that gonna be the same priority?

Or you know, it just seems unfair to the people who you know, we originally got their projects voted in and all the neighborhood excitement, and then okay, so no, we're not gonna do them.

We don't have any money, we're just gonna really really go for the safety stuff, and then now we're gonna have some more money.

Just seems um, it just it just seems chaotic to me.

It is chaotic.

Um I mean, yeah, it is.

Um I mean, there's so many different things that come into getting a project completed that it's difficult to impossible to sell someone when their project will be completed, right?

Um so I mean, we just work on them until we can get them done.

Um, and I mean I've been making an effort um, I guess to prioritize projects based on the committee's ranking, right?

So if something is ranked one, two, three, four, you know, fill in the blank and you get to 30 or whatever.

I we try and work on them in that order.

Um we try and work on the older ones before the newest ones, but right.

I mean, there's different things that come up, or you know, some need coastal permits, some don't need co- or they need a building permit, or they don't, or there's something that we can do on an on-call contract versus having to go out to bid.

I mean, and right, it's if it's on call, it's it's incredibly much easier than going right.

I mean, if you have to go on a proposal, then it has to get.

I mean the way the sausage is made, it's it's just so complicated that it's it's difficult to explain.

Um you could do I could explain on a project by project basis why something is not done if that's you know an issue or a request, but generally speaking, there's just so many different steps along the way, and then we're staff, we're limited by staff.

So I mean, generally if something turns out to be difficult, it gets dropped, and then it doesn't get done because there's something that's less difficult that we can do, right?

So it's it's difficult to make the decision to work on one difficult project till it's done versus you could work on 10 medium to easy projects and get 10 projects done.

And the one project that's difficult might be someone might be very important to you.

Um Reggie, would I I guess I'm not like you know, critiquing the way you choose to do things and your department chooses to do things because you guys are experts totally know that you know you're gonna do it the most efficient way.

What I am wondering, I guess I haven't, it's hard to express it because it's kind of a confusing um situation, is that we voted we voted as a group or a committee to rank projects based on safety considerations.

Like we ranked the you know the safety stuff first.

So now we have those other projects that got pushed down, right?

Because they weren't safety.

Um, that's us.

That's the committee, that's not you guys.

No, we didn't know I I think what you're asking is that process that we went through, the additional process of ranking uh the projects that were potentially going to be frozen.

Um we went through that whole process.

We decided as a committee to make the recommendation that the city council take is it 2.5 million.

Three and a half million from this cycle so that those projects can stay funded and be completed.

So they're not going away, they're still there.

I read sounds like Reggie's actively working on them.

Um, and so that what we did, uh say, was waste time, but um what we did, um, doesn't apply anymore because those projects still have their funding, so they never went away.

Is that well let's say something ranked low because it was a neighborhood, you know, park improvement or something, and we voted for it low on our ranking.

What happens to those projects?

Because now we have a whole new cycle coming up and very little money.

So, okay, we'll take the rest on that.

Um, this section is mainly meant for just comments.

This is not meant for uh internal discussion ongoing.

Um, but we have noted your comment and we could bring that up for future discussion.

Um again, this section is meant for mostly for a comments, and I'm concerned that we are getting beyond that into this should be an agendized item.

Um, so I do want to note that.

Um, so but we can continue to move forward with other comments.

Thank you.

Let me say it this way.

This last year was a very difficult and challenging year for NCIP.

We had a lot of confusing things that came to us, and I appreciate the committee's forbearance to be able to deal with that, and hopefully we can go forward with a normal NCIP process that doesn't have that much confusion, which will help clarify things as we go forward.

Thank you.

Okay, any other comments before we close.

On the same count, I want to just reiterate it would be really helpful in uh clearing up confusion to have all of the things that we're working on in all of the different categories in one big chart with their budgets.

Thank you.

Okay.

So we will go ahead and close committee comment.

Uh next meeting will be July 29th, 2026.

I'll turn the meeting at 723.

So I'm just saying.