I call the Mountain View Performing Arts Committee meeting of Wednesday, April 15th, 2026 to order at 617 p.m.

Spanish or Chinese interpretation via Zoom and translation of meeting materials are available at no cost upon request.

Please contact the city by 5 p.m.

at least two business days prior to the day of the scheduled meeting by phone at 650903 6608 or by email at MEP at Mountainview.gov.

I do I have to read the Spanish.

Oh, I can't read the Chinese.

Okay.

This meeting is being conducted with a virtual component.

Anyone wishing to address the committee virtually may join the meeting online at httpinslash backslash backslash mountain view.us slash J slash 8 to 88 457 8889 or by dialing 66900 9128 and enter webinar ID H28 8457 8889 when the chair announces the item on which you wish to speak, put the raise hand feature in Zoom or dial star 9 on your phone.

When the chair calls your name to provide public comment, if you are participating via phone, please press pound six to unmute yourself.

Can you do someone do a roll call, please?

Uh chair uh Donegum here.

Uh Vice Chair Valerie Finn.

Uh Committee member Antara Bardua absent.

Committee member David Garcia and Committee member Irina Call.

Yeah.

Okay, moving along to item three minutes approval.

Are there any comments on the minutes as submitted?

I have to meet.

I would like to move on.

Okay, do I have a second to approve the mo the uh minutes?

Okay, uh member arena uh I thought it was Crone, okay.

Uh seconds.

Uh I'm also in favor, so the minutes are um all copper.

All in fair.

All in favor, okay.

Aye.

Okay, item number four, oral communications from the public.

This portion of the meeting is referred to for persons wishing to address the committee on any matter not on the agenda.

Speakers are limited to three minutes.

State law prohibits the committee from meeting on non-agenda items.

Are there any comments from the public?

I see no vote.

Okay, there being more comments.

We'll move along to item five, unfinished business.

Uh item 5.1, new gallery reception ad hoc committee.

Recommendation the committee will appoint new members for the new gallery reception ad hoc committee.

So just a reminder that's the trio committee with the downtown committee and the visual arts committee.

Are there any volunteers?

Okay, so there was a gallery reception uh recently, and it took it was a collaboration between the performing arts committee, the downtown committee, and the visual arts committee.

Now the visual arts committee selects the artwork that's hanging in the lobby of the performing arts center.

So that collaboration was to plan the first artist talk, or you know, open house basically.

And there did you attend?

At least the well, it's not too late for the next one.

But anyway, it was a fun event.

Uh one of the volunteers from the downtown committee was able to get wine bottle donations from different vineyards, and there was you know, snacks, and there was an artist talk in second stage that was moderated by David.

And um so I mean it was, you know, it was it was a nice event, and so the plan is to keep doing it occasionally, not a um set schedule, right?

But um, it seemed like a good idea to have an ad hoc committee in place, and um the ad hoc committee works with the staff liaison for each um advisory body.

So Theresa is ours, the downtown committee has uh Amanda Rotella, who's in the economic development department, and the visual arts committee has to Krista.

See, I always Kirsten is it Kirsten?

It's Kristen, you can't use me.

It's hard because there's Christine Crosby and Kirsten.

Right.

So anyway, everybody, so we had meetings with each of our staff liaisons and two people from each of the committees, and we talked about um the timing and you know who would do what, whatever.

It I would love to volunteer.

Great.

You want to do it again?

Okay.

Well, you'd be working with uh someone with experience.

Yes, so there's there's no date, but um, I think the other um the visual arts committee and the downtown committee also have to meet and form um ad hoc committees for this project as well.

Well, thank you.

So we don't need to vote on that, right?

Well, thank you for your service.

Oh, I can't believe Move Four of the Great ID.

The first one was a smashing success.

Oh it was, I mean, yes, it was a rainy, it was bad weather, and the lobby was full.

It made it feel cozy though, too.

I think the rain.

Yeah, and people were socializing, and uh the second stage had a pretty good turnout.

I mean, it wasn't required to go in there and and I have so sorry.

So sorry.

Sounds great.

Okay, so number six new business 6.1 uh third quarter quarterly attendance reports recommendations, staff will provide an update on the quarterly attendance report, attachments, third quarter attendance report.

So this is your third quarter attendance report.

Um, and basically this is January, February, and March of 26.

This is our fiscal year, um, third quarter, and basically um just a high level.

We had uh overall 9,025 tickets sold at 74% attendance.

Um you can see attended, which means we had a lot of comps given away.

12,023, but that's okay.

That's very good.

And then including Theater Work Silicone Valley, that was their production uh Percy Felder, the piano and me.

They had 13,739.

Came in at 82 percent attendance.

Um 82 percent attended 12,512 um attended.

So we had a total grand total attendance of 24,535 folks that showed up, and that equates to ancillary spending of average if we average our local attendees and non-local attendees.

Um 900,543 and eight and four cents for the third.

Was that a play by the cyclone?

There that was a musical.

Oh okay, and it sold out um on Sunday.

I was shameful because I like to go to their shows, and we were gonna go Friday, and then it was like, oh, never mind.

And then we'll thought, well, we'll go Sunday, and then I tried to get to but good for them.

Good for them.

Yay for them.

I was like, okay, never mind.

Got all dressed up and had nowhere to go.

We just went out to lunch.

But good for them.

Ancillary spending.

Ancillary spending.

I just didn't.

Because we did.

We went to down to the Mediterranean restaurant.

Yeah, they did really well.

It's very impressive.

So was that the only Theatre Works production in this time?

That's what I was about to just ask.

Yes.

That's a question.

No, that's normal because he they usually have a show in February.

I mean in January, that's usually Hersh.

And then they're loading in right now.

Oh okay.

So then how many days was his?

Um well there's 28 performances, but he usually has two on Sundays.

So it runs for three weeks.

Three weekends.

They ran him for four.

I saw the dress ready.

No, no, go ahead.

Sorry.

Well, I saw the dress rehearsal for um come from away last night, which is a new one.

And so that looks like a fun show.

Yeah.

That'll be here.

Yeah.

Okay.

Yeah.

Yeah.

Yeah.

The one about 911.

The one about 911.

Yes, it's a hand.

9-11.

Yeah.

That was great.

It was a good story.

It is all about 9-11.

So basic, yeah, it, yeah, but it's a it's a um there's the it's about one of the planes had to land in um Newfoundland.

Yes.

And so tiny little town, and like, you know, 500 people on an airplane, and they like house them and put them up, and you know, you know, everyone was grounded.

And so it's really about you know of cultures and then all the good that came out of it.

What a great story.

Yeah, yeah.

And it's a musical.

It's very sweet.

It's very sweet.

Which one was this?

Um no, it's it's it's now in rehearsal right now.

It opens this weekend.

So the interesting thing I learned though is that Newfoundland used to be the busiest airport in the world because planes had to refuel someplace before they made it across the Atlantic.

So they had all these runways and things that they didn't get around to tearing down.

Right.

And so when 9-11 happened and there were all these planes in the air, they said, well, you know, go there, they've got plenty of space for for planes, not so much for people.

So anyway, it was a good story.

So which play is it coming away?

Yeah, come from come from away.

Come from away.

So it's coming up, right?

Yeah, this weekend.

Yeah.

This weekend.

Then you wait, you had a lot going on.

So yeah, I'm always happy with uh the stand-up comedy thing that I'm happy that they like coming back.

So are there new groups in this list?

So the new groups would be um iMuses foundation, um, Silicone Valley Dance Community Center, the Joe Wong stand up.

That's a new group to us.

Um Peninsula Lively Arts is a new group, which is now folding, unfortunately.

Yeah.

Oh, they are not sure being around for what close to 40 years.

Yeah.

So I think that's it, yeah.

Well, but three new groups in uh in uh three-month period is above the past average.

Definitely.

So what feedback did you get from the new groups?

Any?

Um not really anything.

Um shrink.

Oh, okay.

Uh so it looks like they'd had a respectable uh response from the community that you know.

Who are you looking at?

Over 70%.

Which which one?

Peninsula, well, uh Silicon Valley Dance and uh iMuse's.

Yeah.

Yeah, main stage in San Susan.

Yeah, the Joe Wong, he's he's actually um fairly well known community.

They did very well.

Um, maybe you answered this already, but what does it mean when it says 131 household or the San Francisco stand-up combo?

Um we over we um add to add seats.

Oh wow.

Yeah, that one was sold.

Yeah, but it seems to be the case every time.

Yeah, yeah.

The comedians do really well.

Lots of laugh at that.

Has been with us for a long time, and they always just a solid group.

Speaking very well, you've been following these two.

Thank you.

HMS Pin of More last year.

I think that might have been linear.

Yeah, that's true.

That's what I saw.

Yeah.

On the main stage.

Uh yeah.

Any other questions?

There would be a word.

Okay.

Okay, well, I was thank you.

I was going to go in here.

And uh moving along to 6.2, which will take a bit of time to go through uh revisions to the second stage fee waiver program recommendation.

The committee will review the second stage vitality program and provide feedback.

Um feedback is mostly in the memo, but I just like to preface everything with um the proposed uh like it's basically a grant application.

Has had a lot of hands on it, has gone through many revisions, and started out to be very dense, onerous for the committee subcommittee to even review, much less a grantee.

So this more streamlined thing, I think will be more understandable, but you know, it it it's it needs our feedback.

So I guess we start with Risa in her memo.

Yes, please.

So the recommendation before the committee is that the performing arts committee second stage program ad hoc committee recommends the following modifications to the existing second stage fee waiver program.

Update the title of the program from second stage fee waiver program to second stage vitality program, um, and adjust from the previous criteria that the applicant must not have had a previously executed agreement with MVCPA to an open application to organizations, individuals who wish to produce a performance event in the second stage at the MVCPA, and the second stage vitality program application and approval timeline will be coordinated to coincide with the MVCPA primary reservation process.

Aligning these timelines ensures that selected applicants can secure performance dates at the same time as the majority of other renters in the venue.

And the community services department staff will provide an application workshop to provide guidance to applicants to ensure as many successful applicants as possible.

So background.

Um I'm gonna kind of be brief on this because this is pretty much everything that you already know about us, but second stage fee waiver program.

The purpose of the second stage fee waiver program is to bring new groups into the second stage to further promote the city council's desire expansion of second stage usage and the performing arts committee's objective for more diversification of performance genres.

So the second stage ad hoc committee's revisions are designed to make the program more accessible, equitable, and aligned with MBCPA reservation process, specifically the changes aim to open the program uniformly to both organizations and individuals using clear consistent eligibility and application criteria so that a broader range of participants can take part.

Allow applicants to submit requests within the primary reservation timeline so that second stage participants and secure dates at the same time as other MVCPA users, and prevent second stage users from being limited to leftover dates by integrating them into the main reservation cycle rather than relegating them to whatever remains later in the year.

And prevent second stage users from being limited to leftover dates by integrating them into the main reservation cycle rather than relegating them to whatever remains later in the year.

So to increase the quality and quantity of applications to the program, the ad hoc committee proposes that staff offer a workshop for prospective clients, and many individuals and organizations have strong projects and clear community impact, but lack experience in articulating their ideas in specific formats, language, and criteria.

And a workshop will build applicants' skills and proposal development budgeting and outcome measurement, resulting in stronger applications, more equitable access to funding opportunities and a higher likelihood that the second stage vitality program invests in high impact, well-designed projects.

So analysis is part of the work plan.

This was on your work plan.

Um previously, the committee reviewed and analyzed the current second stage fee waiver program.

The committee formed the second stage ad hoc committee comprised of two members, which was member Garcia and now chair.

And so basically the future review is to ensure that through this review process that the ad hoc committee learned that a few groups were unaware of the program and that the requirement was to have never previously used the venue.

So does everyone understand what that means?

Like you you had to have not ever used this before.

Um to ensure the second stage right thought continues to meet community needs and aligns with MVCPA operations, the ad hoc committee recommends an annual review of the program's outcomes, participants experience and equity impact.

This review will draw an application and funding data, participant surveys and staff.

Findings will inform adjustments to guidelines, timelines, and support services, such as application workshops for subsequent cycles.

In addition, a more comprehensive review will be conducted every three to five years to evaluate the program's long-term effectiveness and recommend structural improvements.

While the recommendations outlined in this memorandum will be presented to the city council for consideration, the ad hoc committee suggests that going forward, staff from the community services department conduct a review of the second stage fee program every five years.

If adjustments are needed to address any unmet needs, staff will present recommendations to the PAC for evaluation.

So the summary recommendations to the body today is to update the title of the program from second stage fee waiver program to second stage vitality program and adjust from the previous criteria that the applicant must not have had a previously executed agreement.

And the second stage vitality program application approval timeline will be coordinated to concide with MVCPA's primary reservation process.

And CESD staff will provide an application workshop to provide guidance to applicants to ensure as many successful applicants as possible.

At this time, there is not a specific fiscal impact.

The idea is with the updates, staff anticipate additional interest with newer less experienced members of the performing and arts community, resulting in an anticipated six weeks of second stage usage and annually.

These additional bookings are likely to bring new patrons to MBCPA, which is the goal, and thereby increase the number base and visibility for other ticketed performances and events.

So then following this meeting, staff will revise whatever revisions we want to go through on this fee waiver program based on feedback and present the final version for this body's approval in May.

Hopefully, you guys have had a chance to look at this.

Well do we want to read it out?

If we read can I ask Valerie if she wants us to read it out loud?

She's probably got her agenda.

Yeah, I would think so.

Oh now she can talk.

There she is.

Yay.

Oh speaking, not as a member of the committee, but as a member of the public this evening, I will say I have read through this from uh the attachment to the agenda, and it was very clear.

And my personal opinion is this looks like a great update.

In particular, I love that it doesn't prohibit prohibit someone who may abuse our space years ago from like coming back.

I think this is much more welcoming and um and I like the timing to align with when we're booking everything so it gives people opportunity for dates.

I I thought it was a really great update.

So and very clear and no need to read it.

And I like that there's valid too, putting the aim in too.

I think um changing I I have to give credit to the ad hoc committee, but changing the name to the vitality program kind of speaks more to the goal of it.

The goal isn't it's less about waiving a fee and more about creating vitality.

Well, and connecting the center with the downtown.

We're here.

I had one question.

Yeah, misinterpreting this.

Um in the eligible uh section, it says one-time events and on-room programs are ineligible.

So you can't have like a one-time performance.

You're right.

The way that reads seems a little it sounds to me like you can't have a birthday party.

I mean, you know, something that's not going to uh I I find that confusing too.

I yes, I agree.

So let's see.

So and also ongoing program, uh if companies are allowed to apply for three consecutive years, is that not an ongoing, it's an ongoing client, but it's not maybe the same program.

I'm reading this and now I'm like, what wait a minute?

One time events and ongoing programs are in.

No, it doesn't make any sense.

But that looks like a strike through.

I'm I'm just I'm deleting it.

That's not ineligible.

Well, it shouldn't even be uh listed under eligible.

Yeah, yeah, it doesn't belong there.

Aside from that.

I think honestly, I what's coming to mind is like down on ineligible where it says fundraisers or projects offering, I think those two got um they got separated from one another.

So I'm just deleting them under ellipse.

Oh, I see.

So those could be um I think at one time bullet.

I think yeah, I think the bullet got away from where it was at.

Okay.

It ran away.

So a runaway bullet.

And then going off that fundraiser thing.

Is a fundraiser for the organization who's applying allowed?

Like and they do their fundraiser admittion?

No.

What I would we don't want is like you're gonna come in and do a gala fundraiser.

Right.

Okay, it's it's more for you to do project.

And then it's not really a fundraiser, isn't it?

Really a performance.

No, is it typically open to the public?

Yeah.

Oh, true.

That's true.

We usually have to buy tickets and hide all our tickets.

Doesn't sound very vitality, it sounds not well.

I mean, yeah, there's not that many things that are ineligible in the universe of performances, and these all make sense to me.

Try to make it less onerous.

Can I ask about applicant requirements?

Well, we're not there yet.

When it says the final narrative summary, um to present a short project summary, does that mean they're gonna come in person?

Kind of like what we did with our home data company.

Or with the resident companies, yeah, the residents.

Yeah, we you can page you one.

Uh page three.

Page three.

And then a short project summary at a pack meeting within 90 days of finishing your project.

So in person, not just like sending clients.

Okay.

I think that gives you guys an opportunity to ask questions and for them to give you guys feedback too.

This is a new, I think it's great that we'll actually get to see face-to-face.

So I go to committees.

But um what page are you on?

We will have um applications, and so decisions will be made just based on the paperwork, or will they be invited to come in and present before a decision is made.

That's up to you guys.

We don't have them presenting the application, uh presenting.

Um it's just more of the application and their background and bringing that.

So there is time in the main light if we decide to narrow things down and ask some people to come in and report.

Well, what I would what I would what I would suggest is it if you're going to ask any of them to come in, it has to be all of them.

Yeah.

So that's kind of why I was I think in our conversations we kind of steered away from that a little bit so that this was more um based on the application.

But that's entirely up to you guys.

But what I would say is if we're inviting any of them in, it should be all of them.

That may be fine for the first year.

That's what I was thinking as well.

Yeah, it's probably better just to do it on the applications because scheduling could be a problem, and we have kind of a quick turnaround from the application deadline to um approval approval.

Yeah, yeah.

Thinking out loud again.

No, it's fine.

There's nothing wrong with that.

It's just, you know.

I also as somebody who would be in the genre or like the category of people who would apply, I obviously won't, but um, that would scare me so much if I had to like come and do a presentation with you guys to try to apply to be a part of part of the program.

Oh, really?

That sounds nerve-wracking to me.

Because I don't know you guys, I don't know what you're looking for, what you're asking for.

At least if I'm on a paper, I can take my time, I can you know calm out my nerves, but I don't think that I think it's fine afterwards when we talk and we have a face-to-face, but yeah, you're not being evaluated, yeah.

Yeah, it's like a really scary job interview.

That's good feedback.

Well, and then what I was the equitability of it too.

Some people may present very well, right?

And then somebody else is gonna come in and be like that that's I mean the same thing with the written application, so but it's gonna so either way or a win either way.

Win win, lose lose.

But so there's just hard to say, yeah.

Yes, yeah.

So what you mentioned about timeline also is another could be a deterring factor for somebody who wants to apply, but then they can't be there in person.

You know, in person in the way of it's such a tiny window.

Yes, so it sounds like the paper would be what would ultimately be looking at.

So I thought I think for you guys ranking, it's more anonymous.

You're ranking them based on what they've presented to you.

Right.

Are we the ones assessing this criteria?

Just the vitality program or the main patrance as well.

Just the vitality program.

Just the vitality.

Okay.

So on page four, um, responsibilities of awarded recipients.

This is you know, fairly basic facility license agreement for the use of second stage.

Um acknowledge the pack support, and then include a link, of course, you know, to our online social media.

Um, complete and submit a final report within 90 days of the project's completion.

That's when they would come to the and then um tempted to say I actually don't want to suggest anything.

I have to again also looked at this too many times, but I we're actually interested in maybe we should also give them a feedback report back to us that like an anonymous feedback thing or something.

Could be interesting to get honest feedback from the recipients to see different things that we could do better, but it's just a thought because it it very well could be that they will give us what they did well and not the things that they could benefit from in the future on in their presentations, is my thought.

So that's just one additional thing, but next year.

I don't know, we'll figure it out when we do the interviews afterwards.

Well, I think when we present their final narrative, they might not include though no, but we can ask them.

We have more learning too.

We'd really like to hear you know how we can make it better or maybe easier for somebody in the future.

Yeah, we can do it verbally or now or we could give them, you know, in preparation, we could give them um you know, give us some feedback.

Here's a little template, and then and then they can just give it to us at the meeting.

Yeah, you don't have to like yeah, that might be good.

So your workshops some of these details are beginning to sound like all the details that were in this ginormous uh application that we had before, and I it's over a lot of things.

Keep it simple.

It's not it's kind of just uh complicate things.

This you can always go through this year too and see like what kind of feedback you get, and if you don't feel like you're getting enough feedback, then yeah, we add that in people you don't feel like people are giving you enough, right?

Yeah, and since this is so new, it's not possible to anticipate every possible scenario and uh come up with a remedy for it.

Um and then application check list and then application, and then what I'll also say is that based on this application, then um I have a worksheet, basically a scoring sheet that you guys will get, but I didn't want to bring that in with this until we finalize this thing.

I can have them so I would call this the application cover sheet because then they would put it on top of everything so that the people in your office will know who's in charge of this packet of materials because they need to contact somebody just to make life easier for uh staff, gotcha the insurance requirements for some reason.

This is I mean, again, having looked at this so many times.

I actually don't recall because we're what are we requiring for their insurance?

Well, when you sign a agreement, you have to have insurance, and you can either provide insurance or you can buy the city insurance.

But every one of our um clients that rents the facility has to have insurance.

That is something that you're going to cover in the workshop.

So everything does it need to be explained here.

If you want to come up with your own independent insurance requirements cover sheet, you could do that or something.

Well, actually, um I would also just we were actually gonna insert a sample over here.

Um my little yellow thing.

It was in the 30-page thing or whatever we have before.

I would just add underproof insurance that it will be talked at during the because that will raise questions if they know if they haven't done insurance before they're not just this is page six.

Upon looking at the application itself, yeah.

That needs to be cut.

We have a sample, yeah.

Yeah, so just insert the sample and just insert sample.

They can also um if they don't have interest, they can um purchase the sits, yeah.

Okay, they just need a little bit.

They have options, yeah.

They just need something to if it's their first time, the other one.

So on page six, um, verification documents is staff going to verify on guides candid if their IRS determined late determination letter is still valid.

We do that for we do not.

Oh, you do?

Okay, and we check with the seconds.

I think that was change one when I got here.

I have two questions, yes.

So I say that you've written um the narrative is three to five pages, and all of this is the narrative.

Yes, right.

So it's not like you're doing this section needs to be 250 words, this section needs to be okay.

So not right like that.

Okay, cool.

And then um, I mean, this is probably a very small portion of people, but um projects that are fiscally sponsored, they have like a 501c3 attached to them.

So do they get to benefit which the final one the nonprofit rate for rent?

Well, they're not paying the rent.

Oh, that's what we're waiving, right?

Okay, so it's irrelevant.

So it doesn't matter if you're a non-profit or profit or individual.

I think that's kind of the point of it.

It doesn't matter if you're a nonprofit, other than you'll have a secretary of state, right?

So that if you're an individual, you have your send.

Yeah, yeah.

Okay.

And then I guess my next kind of question for you guys is I just came up with these, you know, organization background 20 points, 25, 30, 25.

That's totally fascinating.

How many of these how many people are we planning to accept in this program each year?

So I guess the question is how many suggesting six weeks right now.

Six but some people may be asking for three days, and somebody else might be asking for a whole week or two weeks.

I don't know if it's just gonna be when you say six weeks, do you mean like 42 days or do you mean six weekends?

Or do you mean six weekends?

No, six weeks.

42.

So what do we think about how many points for each one?

I think it looks fine.

Yeah.

Well, it's um it's not heavily rated in any one.

No.

So almost go 252.

Well, I mean, I think that the timeline that's fine, then it's that very good.

Yeah, thank goodness it's at 30 points.

You can make whatever it does sound really good, then how are you going to pull it off?

Yeah.

I mean, maybe you can make section A and section D both be 20 points and then make section C be 35 points.

I don't know.

I know it's the funny.

I mean, since the meat of it is C, I suppose, right?

Well, it's up to I mean it's it's sort of, you know, if you look at the points below the narrative.

The project had being able to define what how this is gonna benefit Mountain Peaks community, you know.

Um is important.

Maybe then B and C become 30 points, and becomes 20.

And what becomes 20?

Uh the budget.

Oh so that's less than because we did this once before.

I'm I'm going to suggest that the budget narrative because you what you don't want is a weak budget.

Because that's kind of what got the last person got hung up.

The last person that applied the budget was a sticking point, and the project didn't move forward.

And then the project narrative, the reason why I made it 25 points is because there's five questions there.

So then each one of them is worth five points.

Okay, okay.

So that kind of makes it easy.

And then I felt like the proposed project timeline and innovation is the little media, and then there's three things there, so they're worth 10 points apiece.

So you know, like the goals and benchmarks, you know.

You guys are gonna want to know like what's your plan.

None of a talk.

Um and then the organization background is 20 points, but that's like none of that.

You should they should kind of already know somebody lower that.

Oh, so maybe people will be really great at project narrative and laugh at the you know, we'll see what we get too.

Yeah, because it could be that the communities.

Well, I mean, I like your rationale behind the points and stuff.

Yeah, that actually makes a lot more sense now.

Like any number of things.

Well, but you know, but it turned out that I didn't want to heavy weight, you know, too much, right?

But you know, it did feel like you know, but we'll find out more after the project timeline and rehearsals, you know.

That's we're asking you to put some work together for well in my personal experience.

Earth groups sent tend to fall down on the budget budgeting thing.

And so letting them know that it's it's not just 10% 25 points, so don't fall down on that one.

So we've got an add it.

We've got a deletion on page one under eligible.

Oh, you're moving the separate sentence, right?

Yes, okay, yeah.

And then um on page six, um, under proof of insurance, we're gonna insert the example example and let them know that we'll cover that in the workshop.

And then on page seven is application cover sheet.

And then that was it.

I had another question.

Yes, um, so this is exactly what they are gonna receive when I mean when we fix it up to see.

So when I'm looking at this, I'm not and maybe there's supplementary material giving a lot of it, but I'm getting the sense that I don't have to pay for the menu, but um, I'm not getting the sense of some of the other requirements that MBCPA has in terms of like the check and stuff that we've hire.

Um that presenters have to hire.

Is that included in it, or are they have to pay at least?

So covers rental fees for usage lower, and then the cost of labor and equipment is not included.

So should I um I mean I'm wondering if there should be like a add more in about maybe like reference addendum A that just has your standard practice policies of whatever it is that you have to have a you have to hire a front of house, you have to hire a you know whatever those things are um it doesn't it vary by the size of the production, right?

Well no, I have a no because um second stage is a no you're right.

Um so I'm just gonna put standard here, so then I'm gonna say second stage.

Um two stage hand minimum house manager I'll add in all that in.

Yeah, I'm thinking if it's it's it's a little um nebulous, yeah.

Cause if I'm trying to make my budget, I'm I need to know like okay, great.

The venue cost is covered.

What's all the other stuff that I need to do?

Okay, obviously good.

I have a preference for nonprofit, not having a hyphen being where where are you eligible?

Page one under eligible, all nonprofit organizations.

Oh, you don't want that.

I don't like hypens.

I'm gonna getting down to the name and so we're gonna for the fundraisers.

Do we want to say for the ineligible offering direct support of individuals, families, or organizations?

Oh yeah.

Is that it?

I agree.

Okay, so we need a motion.

So do I have a motion to accept this with the edits?

And then are you to present it to us back next month at right?

And then okay, and that'll have the check sheet also.

Okay, do you have a motion?

By motion to approve the second stage um now vitality program with the current edits that we just discussed.

I second that motion.

Okay, all in favor, raise your hand or say aye.

It's passed unanimously.

This is exciting.

Yes, like big things are working on it for so long.

Well, I I was fill-in for a previous member who moved on to city council.

That's not the iteration of it.

So I think I came in in the middle, right?

With many hands in the many versions, yes.

Well, it was close, so close.

Well close.

I gave it a haircut.

Yeah, it was a lot of revisions.

We're a version 60.

And I kind of gave it a big while error again.

I gave it a haircut.

It just got like shaved down.

It got a little unruly.

For what we're trying to do.

Yeah, yeah.

I mean, you know.

Okay, so there's probably are no more comments from the public.

Valerie's still hanging in with us.

Okay.

So make music day.

We discussed this slightly previously.

Yes.

Um this year it is the 21st of June, which happens to be Father's Day.

Um it's basically um a national program with Make Music.

And it's meant to, it's intended to be kind of a community event that it's really run by the community.

Um, but um conversations with Aaron, and then I know they're doing it in San Jose.

So San Jose, the city of San Jose is very involved there, and it really depends on the city and the community.

Some committees, it's very grassroots, and it's just community.

Um there is a fee though to be part of the computer program that puts you on the map, so to speak.

Um you look at this one.

I can you know it shows you this is San Jose's, and it shows shows who's playing where in what neighborhood and and what times.

But the idea is that just everybody on that day comes out and plays music, whether it's in the park, whether it's your front porch or it's like in Los Altas downtown Fridays.

Okay.

But it's um it's June 21st.

It's the same weekend every year.

Um I thought it's on summer solstice.

Yeah, every year.

Is that what it is?

Summer solstice, so it's not necessarily a weekend.

Yeah, you were there, huh?

Yes.

Yeah, just it's been a minute.

Yeah, yeah.

So it could be like a Tuesday.

It's like Halloween falls when it falls.

Well, that's the one that it falls on different days.

Yeah, that's true.

Um so last time we had spoken, we had talked about possibly finding out a little bit more from them on how smaller cities have done it because San Jose is not the right example for us to compare ourselves to.

Um what's this steps to make that conversation happen?

We just need to reach out to Aaron.

Aaron Friedman.

And he gets into Celeste.

Okay.

I think it's really up to this body whether we um want to want to investigate this some more.

Do is the body want to put together an ad hoc committee.

Um, we are.

I am gonna remind us that we're doing our work plan next month.

So and then we have our 35th versatile contact.

So kind of have a lot more cover already.

Yeah, well, I think we talked about doing it next next year, right?

Yeah, yeah, we wouldn't do it.

This year, but I'm even saying at this point, like at this point, like we probably want to postpone this conversation until after the fall, the 35th anniversary.

Yeah, exactly.

Right.

We can still plan.

I mean, maybe we have is Aaron available to meet with us as virtually or as a body.

Possibility.

Um, I can reach out to him.

That might be interesting.

Okay, maybe you know.

That might be good just to in the fall meet and see what we can do.

Well, I think the whole point is it has to be on our work plan.

And if you do put it on our work plan, say something like investigate uh it without committing to the actually doing it.

Because it wouldn't make sense for us to have somebody from Make Music Day talk to us.

We weren't empowered to actually act on anything.

Well, we could just talk to him to find out what other like sized community that we went wanna talk to.

Also I could fall under some other work plan item of reaching out to community or building.

I'm really uh yeah, I my concern is the scope of it.

Yeah.

Um that's it.

Scope.

Oh scope.

I mean it's huge.

It could be huge.

It could be.

Yeah.

So is there something on the work plan now?

I haven't looked at it for a long time.

But we do have it.

I mean, we are kind of looking at the work plan if they're talking about.

I just show up with work plans.

This is your current work plan.

And we're reviewing this next month to revise in central conference.

So as you can see, you know, the the first one was of course um in support of council priorities, livability, and quality of life.

So that was continue collaborating with the other city committees, commissions, and civic organizations.

The digital arts downtown.

So that was really our um our gallery reception.

And so it hosts seasonal gallery receptions with artists on display at the MVCP lobby.

And we did their first one on February 17th.

And then obviously the annual resident company presentation.

Those are annual.

Um quarterly impact report.

And then we're in the midst of the review of second stage reviews reduced fee program.

Well, could this be increased community connections?

That's what I was thinking.

I'm just put a bullet point underneath it.

Or have an item underneath it investigation.

Well, I mean, we've also got review art and wine festival.

Um which we may or may not keep um.

So yeah, I Debbie, that's a good idea just to add under increasing community connections.

But we can also just cut that under 8.2.

We were just talking about music day 7.1, right?

So just thoughts on music day, I guess.

Yeah.

Yeah, so for music day, I think talking to Aaron would be beneficial as a like with the steps that we're looking for.

Well, I guess I had made the connection of finding out what smaller cities enjoy.

I guess we could thought about just finding out more about San Jose.

So to meet with him and to find out uh what smaller cities are doing, and preferably nothing in the area, nothing in the area, uh you know, there are cities in other parts of the state or something because it looked like we were duplicating something in the middle of our data say or whatever.

Well, I think that's the whole idea behind it is every community, I mean that's the whole goal because eventually every community would be doing this, yeah.

Well, so I just think in um I did find the places where the musicians can play, say Eagles Bark is a nice you know, three-line place, right?

And by the library stage here, but who is going to determine what we invite is it first to come first served.

So that's what the that's what the the program, so there is a fee to be part of it in the sense that you're part of a computer program.

And so basically, if I have a band, I go in and say, I want to play Saturday at Eagle Park from 10 to 11, and then someone else is like, I want to play at Eagle Park from so there is a staff, there is a staff component to it or somebody um that basically goes in and says, okay, I've got a band that wants to play from 10 to 11.

I have another band that wants to play from 11 to 12.

And that's that's what goes into that program, which then creates a map that tells you this is Eagle Park has got these people playing at this time.

So it is that's what goes for served, right?

If like a one band reserve you go park from two to five, then you know the next available place space would be like for the next band.

Okay.

I have a good idea how would the play out for small town.

Like Los Altos is a good example.

Basically, on any course, like Vila Street is very popular, right?

Um, so because all the traffic goes to all the restaurants.

So um Bio Zero is a great spot.

So it'll be small bands there can play.

Um anywhere we look out the more dining area, it will be small, they even small bands.

So yeah.

I think Los Altos Music Day is happens every Friday, but I think it's during the summer.

It does.

It's paid for by their downtown association.

So anybody who is a merchant downtown, they pay a fee, like it's chamber of commerce, and so they organize it and they give permission.

So this make music day is not just downtown focused.

It's in the neighborhoods, it's everywhere.

Ah so they that's why they have this computer program with an air.

And I guess they worry about getting permissions, you know, because can't just show up and play in my friendly neighborhoods because I've not loved it, right?

Yeah, so it's it's more complicated, I think, when it's throughout a city.

Yes.

I do think also how to initiate, like how to let the public know that this is happening is gonna be and then because once we how are we gonna let the public know?

And then that'll affect the timeline and then sign-ups and different things.

So that's that's an question, like that'd be great to ask Aaron, like, how did us another small city starting?

The first thing comes in mind is like how would the word residential it is because the runs late and loud, right?

Given that until 10 p.m., there might be some kids going to bed, but like place like Schorle and Park.

Um, I don't know, Ringstorf Park, right?

Parks and downtown it is Yeah, I don't think the issue is much is as much where it can be done.

It's more kind of like who's organizing this, like who's doing the work behind it?

Right.

Like if there is a software, who's the liaison between city, the permits, the software, meeting people, you know, like what's all what does all that entail?

That's my big question.

Yeah, and and who's gonna pay for it?

I mean software isn't really this organization.

Although I remember it was like 200 to 50.

It wasn't that much to be part of the software.

Oh, that's it's just I'm with David in that um, I feel like the first year you're gonna have to launch the bird out of the nest, so to speak.

And that's gonna take some advertising, that's gonna take some staff time, that's gonna I I think that it could eventually grow legs where it was, you know, because a lot of a lot of the communities that he talked about, if I remember correctly, they just they're just doing it.

Yeah, but I kind of feel like what did they do year?

I want to talk to one of those communities, like what did they do year one?

Yeah, basically now that it's flying and everybody knows about it, right?

It's probably not that difficult to just kind of, oh, these people signed up and yes, you're in, and yes, you're in at that time, and you know, and then you produce a map and send it out online and it's all good.

Yeah, but that probably wasn't year one, right?

So then they'll see it paid, right?

No, no, no.

Okay, so it'd be just promoting the one balance.

Okay, yeah.

It's for this supposedly for the love of music, not even promoting yourself.

It's like um, I liked his analogy of Halloween.

If everybody's going out and wearing a costume, you'll show up and wear a costume too.

And like people can do it in their front yard, they can just set up their cello in the front yard and you know, people can participate or watch or whatever.

Um, I mean, and also talks about having champions, you know, and then that begins into relationship building, like you've got place for CSMA and stuff that were the programs in so many of our ummute schools, even though it is technically my school's already out, but you know, there's a school deal.

And then who's maintaining the order?

Well, policeman, public safety, but like you know, when do you stop and you make sure you stop at that time, right?

And you park and you can help and I was gonna say that the schools would be a great champion, but the idea that it's in summer, huge barrier.

So they're not they're have not historically been likely to organize themselves in the summer.

Not to think that they can't, they just haven't historically done.

We'd have to we they'd have to be organized like in April, May.

So then well, and they have to keep the group.

I don't know.

That's a tough one.

It's always a tough one.

Yeah.

So if we are to reach out to Aaron, is that you reaching out to him and getting on a call with him?

Or are we involved?

How does it guys?

I think it'd be nice to have it in this body to have it just to the next meeting.

And then start open-ended questions.

Maybe about someone.

Is it not on?

And we'd like to put that in the work plan for fall.

Is that what we're doing?

What the annual work plan?

Yeah.

Next month.

I mean, as in when we make up the work planning to make these for 2027.

Yeah.

Well, and then when we get to 8.2, we could talk about it.

But for the event to happen in 27.

Right, right.

I'm just saying when we feel like it's you want, but you want to start.

That's what I'm asking.

Do you want to start that conversation with Aaron now, or do we want to wait till later to start that conversation?

Well, I don't think it harms us to have the conversation first.

And then I mean, and then we can talk word plan 8.2, but but just because we still need the information regardless, and we can still put it there, they're not, they don't need to mutually those don't need to go together, I think.

I just wasn't sure if we're already like too much going on with finalizing of the second five stage vitality program, the work planalization, and 35th wedding anniversary's married to it.

It's like do we have time to have this conversation?

No, I think that's a good point.

It's uh would be pretty crowded to have that conversation with him.

Maybe we wait till after he's done with it in June, because he's probably amping up right now too.

Well, we just yeah, we don't need to have this conversation now.

Well, the idea is we can still put it the investigation of this in the workplace.

Absolutely, and then we can decide when we choose to investigate.

Okay.

That's all I'm gonna.

Okay.

So okay.

Thank you for all your feedback.

Um and I guess we'll get verbiage next month.

So moving along to item eight, committee staff announcements, updates, requests, and committee reports.

No action will be taken and questions raised by the committee at this time.

8.1, 35th anniversary update.

Recommendation, performing arts manager Teresa Yvonne will update the committee.

Save the date.

Saturday, August 29th from 4 to 8 p.m.

Saturday, August 29th, 4 to 8 p.m.

What's happening?

A party.

It's a party.

It's a party, and there'll be music.

There will be music.

And I have a senior from the 10-year-olds.

Look at that.

It doesn't work.

I can have it.

But it's been so cute.

I've liked having it in my um pencil cup, right?

You know, but there's a so they put together, it was supposed to be a fundraiser, but it didn't raise many funds.

There, they had a mug that looked kind of like a dark cell phone, but when you put hot water in it, it turns out we still have one of them.

Okay, so it had that and it had that in it and other things that I don't remember for 25.

I mean, it was it was too much.

Oh, I guess you know, yeah.

I mean, this kind of looks more like a giveaway or something.

I don't know, but I just think it's such a cute thing.

And I have I used to try it out at panic meetings, and everybody'd say we're saying it.

So okay, what's your report, Charisa?

So basically, um, what we're gonna do is basically have an open house essentially, so we'll have um various groups performing on all stages.

Um we just reached out to uh the teen committee.

Um I talked to Greg's gonna help um get some teams to do maybe kind of an open mic thing in second stage for part of the time.

Okay, so we'll be rotating.

Um and then um a little but why the well the money hasn't been improved yet, but um we've uh allocated some money for stipends, but we can money, but I don't want you to come in for free.

And um, yeah, so what else did we talk about at the committee?

So we wanted it um afternoon to evening, and then um the goal is at like eight o'clock, we'll have a cake or cupcakes or whatever, and we'll sing happy birthday and we'll all have cupcakes, we'll have lots of giveaways, but basically it's an open house for the four hours, yeah.

I think we so it's not ticketed and it's kind of free-flowing.

So if you don't like what's going on in one theater, or you're done with whatever they're doing, you can just morph over to the other place, and the place is our main stage, second stage, and park stage and park stage.

Nice, August.

Perfect.

And do you guys get like sponsors and food trucks and those kinds of people involved?

Like no sponsors, um food trucks, not a bad suggestion.

And then our cafe is there for um beverage sales, but that doesn't mean that we couldn't have you know an ice cream cup.

Yeah, the food truck.

We have they only say only sell beer and white.

Yes, and you can't have an outside vendor.

Okay, I can.

Oh, so we I got a linked in invitation from a woman who lives in Mountain View that uh has a portable event bar.

I didn't link with her.

I don't know.

Do you have a contact like that or would you need a contact?

Well, I can probably figure out who she is.

Yeah, I'm not sure that we can that's what the question that you can what hard alcohol we'd have to get a date.

I mean I know we can get a day for Michael.

Right.

Cocktail, yeah.

Regular champs, oh yeah, yeah.

Yeah, yeah.

What else do we need?

Well I have that.

That's the champion idea, actually.

A very cute idea.

Yeah, yes.

Well, I like the idea that it's from four to eight instead of like 10 a.m.

Who's gonna run out to uh performance, right?

Who can drink champagne at 10 a.m.?

Wow, I set you up for that.

My aunt babe would have orange juice into that official brunch food.

Yeah, we should start at 11.

That's more French thing.

Um so more to come on that.

More to come.

Great, that's exciting.

Yes, okay.

I guess we're moving along to 8.2 annual work plan update.

So I just brought the work plan for you guys so that you would review it because we're actually this will be uh agenda item next month, so that you guys have it in front of you to look at it, and then obviously um we've we've accomplished some things, so I will I will update that before I bring it in front of you at the next meeting.

Um we're moving along, we're making stuff happen.

Any other announcements?

No.

Any questions?

Any questions on anything?

Looks like okay, so when is the next meeting?

That's not listed.

Oh, I have one more item before.

Okay.

Um I'm inviting you all to be um all right.

We have a we have annually we have a dinner for our volunteer ushers, and we had to move the date.

So the date is now June 17th, right?

Um, which is also the same night is your guys' meeting.

Oh why don't you guys just come the 17th, Wednesday the 17th?

um all right we have a we have annually we have a dinner for our volunteer ushers and we had to move the date so the date is now June 17th right um which is also night is your guys' meeting on you why don't you guys just come the 17th Wednesday the 17th and that's typically when you guys would be having a meeting so um but I think it would also be really good for you guys to come and meet our volunteers and be um invited elected official guests um and so then what you say may June oh sorry June I thought June's a Sunday yeah June 17th and then we don't need to make this decision now but um you can base that on what we get done in May whether we would just cancel the meeting in June or we would pick a different day but I think it would be really nice for my volunteer ushers and for you guys to come um we get about a hundred and forty volunteers that come to the dinner and then we honor them and um you know have folks at the most hours and it's just a very it's a very nice event.

Where is it at it's on the stage oh okay I'll send you guys invites it's on the stage yes we have dinner on the stage on the second um main stage on the main stage that's so cool yeah we've never had dinner on a stage before yeah it's very cool um so we do awards and presentations and then we have dinner on the stage with all the volunteers and it would be very lovely to have you guys there um and I'll introduce you guys of course and they they'll they'll be thrilled that you're there and um see it would be lovely and then we can just determine next next month's meeting we really need to have a meeting because obviously you're not gonna be having a meeting that night you're gonna be eating and talking to folks and we don't have a July meeting right so there's always that option too meeting oh are we going to take a photo of everybody sometime yes oh we need to do do you mean like us everybody or like yes we have a new member yeah we yeah we can even do an official photo on the website yeah I don't we're waiting for the official photo so I can share it on my social media it's on it's you posted yeah we took a picture we took a picture but we we didn't have Irene yet okay I'll wait for the photo yeah let's announce it again in alongside the 35th anniversary there we go I mean we could maybe just do it in front of MVM yeah in the hall I mean we can make the rest of the letters or there's that stand glass thing down the way that backlit thing oh yeah yeah right off the rotunda that makes a nice backdrop for pictures it does just a thought I mean um yeah we have people everybody here though we can make that happen you you are saying that on stage and stuff I mean I will that would be yeah any more announcements so well okay so the next meeting is May 7th right uh it's okay to ask if anyone has a problem on May 20th just to verify that we can have forum at this point we're not going to reschedule the meeting I just meet uh excuse me lesson up and down with uh people are available on the 20th yes I will okay I would be there okay so May 20th okay I adjourn the April 15th 2026 meeting of the or make sense committee uh until the next meeting at May 20th backwards I adjourn this meeting at 7 41