OPENPUBLICA · PUBLIC MEETING RECORD
Record of Proceedings

Mountain View CPBC Meeting - May 7, 2026

City Council — Thursday, May 7, 2026
BodyMountain View, California
SessionCity Council
DateThursday, May 7, 2026
StatusFILED
Video Record
0:00 / 1:06:18

Transcript — Verbatim
0:02

Thank you.

0:02

I'll call the meeting order at 9 a.m.

0:06

May 6th CPPC meeting.

0:09

This meeting is being conducted with a virtual component.

0:12

Anyone wishing to address the committee virtually may join the meeting online at HTTPS forward slash slash.us slash J slash 847 5493805 or by dialing 669 900 9128 and entering webinar ID 847 5493 3805.

0:39

When the chair announces the item on which you wish to speak, click the raise hand feature in Zoom or dial star nine on your phone.

0:47

When the chair calls your name to provide public comment, if you are participating via phone, please press star six to unmute yourself.

0:56

Any emails received by 5 p.m.

0:59

yesterday were forwarded to the CPBC.

1:01

Emails received after 5 p.m.

1:03

will not be read during the meeting, but will be entered into the record for the meeting.

1:08

Recently, regional and local elected and appointed bodies have been subjected to disruptive racist verbal attacks by anonymous callers during virtual public comments.

1:18

The City of Mountain View is fully committed to racial, religious, and cultural equity and justice as we strive to create a welcoming, safe and inclusive community for all.

1:27

This advisory body uh welcomes respectful and non-threatening public comments regarding matters over which the advisory body has jurisdiction.

1:36

Comments deemed otherwise pursuant to council code of conduct to the council code of conduct and the government code may be grounds for immediately terminating a speaker's comment period.

1:48

And I'll ask uh deputy city manager, Miss Thomas to take roll call, please.

1:52

Good morning.

1:53

Uh Chair Ramirez.

1:54

Here.

1:55

Councilmember Showwelder here.

1:57

Joining us virtually.

1:58

And Marilyn here.

2:01

Thank you very much.

2:01

We'll move on to item three approval of the September 30th, 2025 CPC minutes.

2:08

Does anyone have any comments or questions about the meeting minutes?

2:13

I have not seen any comments or questions, so we'll go to the non-existent public comment.

2:18

There are no members of the public.

2:21

Would anyone like to make a motion to approve the meeting minutes?

2:24

There's no one online.

2:27

Oh, there is someone no comments online.

2:29

Oh, okay.

2:29

Well, we do have public power.

2:31

We have staff.

2:31

Oh, okay.

2:33

No members of the public.

2:34

Okay.

2:35

Although the staff could also make public comment.

2:37

You're welcome.

2:38

No one has raised their hand.

2:39

Okay, thank you.

2:40

Um a motion is an order.

2:44

Second.

2:45

Thank you.

2:46

Um let's do a roll call vote.

2:48

I still uh chairman.

2:51

Yes.

2:52

Council member show welter.

2:53

Yes.

2:54

Mayor.

2:55

Yes.

2:55

Passes three zero.

2:57

Awesome.

2:57

Halfway.

2:58

Item four uh is oral communications from the public.

3:02

This portion of the meeting is reserved for persons wishing to address the committee on any matter not on the agenda.

3:08

Speakers are allowed to speak on any topic for three minutes during the session.

3:11

State law prohibits the CPBC from acting on non-agendized items.

3:15

Any member of the public like to provide comment on an item that is not on the agenda.

3:20

We do not have members of the public.

3:22

That right?

Discussion Breakdown — Share of Meeting
Procedural█████████████████████████████████████████████72%
Community Engagement████████████████26%
Parks and Recreation█2%
Summary of Proceedings

Mountain View City Council Policy and Budget Committee Meeting - May 7, 2026

The City Council Policy and Budget Committee (CPBC) met virtually on May 7, 2026, to discuss and take action on several items, including a new community engagement policy, an update on reviewing council policies and templates, and routine agenda items. The meeting was called to order at 9:00 a.m. and adjourned at approximately 10:10 a.m. Note: The raw transcript cites the meeting date as May 6, 2026, but the official instruction specifies May 7, 2026; this discrepancy is noted.

Consent Calendar

  • Approval of September 30, 2025, minutes: Approved unanimously (3-0).

Public Comments & Testimony

  • No members of the public provided oral or written comments during the meeting.

Discussion Items

  • 5.1 Proposed Council Policy A-13B: Community Engagement in Public Meetings: Deputy City Manager Kimberly Thomas and Chief Communications Officer Linka presented the draft policy, required by SB 707 to be adopted by July 1, 2026. The committee discussed adding flexibility to account for evolving communication channels, including a suggestion to include physical signage (storyboards) as a method of outreach. The committee also recommended adding a new subsection under community engagement efforts to include outreach to governmental partners, community groups, and nonprofits, as appropriate. Staff was directed to work with the city attorney to incorporate flexible language (e.g., "or other platforms that become available") and to consider placing a list of current media venues in an exhibit that could be updated administratively.
  • 5.2 Update on Council Priority to Update Council Policies, Legislative, Contract Templates, and Other Documents: Staff provided an update on the review of the city's 90 council policies, many of which have not been updated since the 1970s. A survey of departments identified priorities for updates. Councilmember Showalter offered several specific suggestions, including: removing the secondary loan provision for the home loan program (D13), updating the golf course membership policy (K9), and considering the use of artificial turf in athletic field policies (H7). The committee discussed the need for a phasing cadence and batching policies for review. Chair Ramirez proposed a motion to include informational items on CDD templates and conditions of approval, a routine item with a phasing timeline, and exploration of placing the council policy manual on the city website for public access. The motion passed unanimously.
  • 5.3 Council Policy Procedures Agenda Topics Update: Staff outlined future agenda items, including the City Volunteer Framework to be presented at the fall meeting (October 7, 2026) and ongoing policy updates as part of the routine agenda item.

Key Outcomes

  • Motion on Policy A-13B: The committee voted unanimously to recommend that the City Council approve Council Policy A-13B with the following amendments: (1) incorporate flexible language for communication channels, (2) add a subsection for outreach to governmental partners, community groups, and nonprofits, (3) include physical signage (storyboards), and (4) consider an exhibit for current media venues that can be updated administratively. The motion passed 3-0.
  • Motion on Policy Update Process: The committee voted unanimously to direct staff to include the following on future CPBC agendas: (1) an informational item on CDD templates and conditions of approval, (2) a routine item with a phasing cadence or batching schedule for council policy updates, and (3) exploration of placing the council policy manual on the city website for public access. The motion passed 3-0.
  • Next Steps: Staff will bring the updated policy A-13B to the City Council in June 2026. The fall CPBC meeting is scheduled for October 7, 2026.

Meeting Transcript

Thank you. I'll call the meeting order at 9 a.m. May 6th CPPC meeting. This meeting is being conducted with a virtual component. Anyone wishing to address the committee virtually may join the meeting online at HTTPS forward slash slash.us slash J slash 847 5493805 or by dialing 669 900 9128 and entering webinar ID 847 5493 3805. When the chair announces the item on which you wish to speak, click the raise hand feature in Zoom or dial star nine on your phone. When the chair calls your name to provide public comment, if you are participating via phone, please press star six to unmute yourself. Any emails received by 5 p.m. yesterday were forwarded to the CPBC. Emails received after 5 p.m. will not be read during the meeting, but will be entered into the record for the meeting. Recently, regional and local elected and appointed bodies have been subjected to disruptive racist verbal attacks by anonymous callers during virtual public comments. The City of Mountain View is fully committed to racial, religious, and cultural equity and justice as we strive to create a welcoming, safe and inclusive community for all. This advisory body uh welcomes respectful and non-threatening public comments regarding matters over which the advisory body has jurisdiction. Comments deemed otherwise pursuant to council code of conduct to the council code of conduct and the government code may be grounds for immediately terminating a speaker's comment period. And I'll ask uh deputy city manager, Miss Thomas to take roll call, please. Good morning. Uh Chair Ramirez. Here. Councilmember Showwelder here. Joining us virtually. And Marilyn here. Thank you very much. We'll move on to item three approval of the September 30th, 2025 CPC minutes. Does anyone have any comments or questions about the meeting minutes? I have not seen any comments or questions, so we'll go to the non-existent public comment. There are no members of the public. Would anyone like to make a motion to approve the meeting minutes? There's no one online. Oh, there is someone no comments online. Oh, okay. Well, we do have public power. We have staff. Oh, okay. No members of the public. Okay. Although the staff could also make public comment. You're welcome. No one has raised their hand. Okay, thank you. Um a motion is an order. Second. Thank you. Um let's do a roll call vote. I still uh chairman. Yes. Council member show welter. Yes. Mayor. Yes.

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