All right, at uh 6 34, I'm gonna call into order the uh this meeting of the human relations committee on May 7th, 2026.

Um, welcome everybody.

Um, and I don't get any.

We need to start.

I'm ready.

All right, um, there are uh for any attendees, there are copies of the agenda available if needed.

Um, and I will now ask the principal management panelists to take attendance by roll call.

Thank you, Chair.

Committee member McDonald.

Thank you, Chair.

Thank you.

I said here, but I guess we'll see.

Thank you.

Committee member quickbone here.

Committee member Smith here, committee member Webb, yeah.

Vice Chair Lester here and Chair.

Okay, moving on to item three, minutes approval.

The minutes for the March 5th, 2026 regular meeting have been delivered to committee members and posted on the city hall board.

Would any member of the public like to comment on the minutes?

Seeing none.

Um, if there are no corrections or additions, a motion is in order to approve these minutes.

So moved to second.

All right.

Um a show of hands or all those in favor say aye.

Aye.

Any opposed?

We will now move on to item four, oral communications from the public.

This portion of the meeting was reserved for persons wishing to address the committee on any matter that's not on the agenda.

Each speaker has up to three minutes to make their comments.

State law prohibits the committee from acting on non-agenda items.

For those attending the meeting via Zoom, please use the raise your hand function or star nine on your phone to make a comment.

The committee will receive in-person comments first.

Seeing none, um, do we have any uh comments coming to it via Zoom?

No, all right.

Moving on to item five, unfinished business.

First, um, we will hear from the know your rights ad hoc committee.

Um, who will now present an oral update?

Um, I don't think we or I suppose we can do that.

Is it particularly um non-city sponsored?

Know your rights for a random presence.

And um I have to tell you that it was very exciting to see people of all ages.

Coming for the very first time to any city meeting, and coming away with the notion that their voices could be heard.

Thank you, Joan.

I think um let's first we want to hear from the committee members.

We'll do a quick update and then if there are any comments.

Yeah, yeah, I can do that one.

Um, so we've met uh I want to say it was last week.

Uh pretty much we're still in communications with the youth advisory committee um and other uh partners with respect to the know your rights training, um, whether it be senior rights, labor rights, and then uh as the youth advisory committee had mentioned probably uh speech rights or yes uh public action.

So uh more news for those initiatives to come in the future.

Um, are there any committee member questions or comments?

Or commissioner web?

Are there any plans?

So you're gonna you're working with the youth advisory, and so when you guys finish, is there gonna be like a potential and right?

So the idea, and we're still working it out.

It's seeing like whether to have workshops or just like these discussions at the rent area.

Uh more needs to come on that.

Like I mentioned.

Yep.

Okay.

And uh as a member of the committee, I would also like to comment that I just saw walking in here a uh notice for a senior resource fair coming up, and so I'm planning on attending that and seeing if I can get more ideas for the uh senior notary rights committee.

Um you guys have a timeline.

Um staff member, James, you can you refresh my uh questions on the timeline?

Absolutely, Chair.

So the timeline is really dependent on the know-year rights ad hoc committee um identifying partners to provide the training.

So they've all reached out to potential partners to help promote and shape the training or subject matter experts in as individuals who are youth or seniors or workers and is in the process of identifying potential partners that can provide the legal side of the training.

And once they do, then we can start scheduling the training subsets.

And are you working on a target audience like a specific part of the city or members of the community?

I can answer from the senior perspective.

We are our target audience is going to be seniors and their characters as well.

I know that we will be um definitely relying on promote uh promotion from the uh senior senior center.

So hopefully a lot of the folks that go there are connections to that committee.

And if I do the chair uh may add that will be dependent on of course, each one of these areas are going to be specifically targeting certain community communities, right?

Depending on who has uh vested interest in them, but we're also gonna be dependent on uh the uh fellow committee members to help us with the outreach efforts, especially with the respective areas that we mentioned.

Thank you, Chair.

Can we take over here?

Public comments seeing none, move on to the um we will now uh receive an oral update from the civic participation ad hoc committee.

Uh no action will be taken on this item.

So thank you, Chair.

I can give uh brief update.

Um, you know, we still have to organize a working meeting.

We're gonna be able to sort through all the data that we've collected in a couple of different forms, including Google form.

Uh, we also have uh verbal notes from a previous committee member that we're gonna be referencing as well.

Um, and then figuring out how we're gonna quantify essentially the the data that we collected so that it can be an effective tool for staff and a guiding tool for us in uh future action that we take as a committee.

Great.

Any member questions?

None.

Any public comment?

No.

We will now move on to item six, new business, item 6.1, fiscal year 2026 through 27 work plan development discussion.

The committee will now begin developing the fiscal year 2026-27 work plan.

Principal management analyst James will present on this item.

Thank you, Chair, and while we're filling up the slides, I do want to remind everybody that uh get started on giving a presentation, and so annually the city council policy 823 requires all boards, commissions, and committees as well as council member committees sometimes to make work plans that are then approved by council typically in September.

And the purpose of that is to help guide the project selection and workflow for those boards commissions and committees and to determine how staff resources should be allocated, or if it's something that the council would rather take.

So with that, I'm gonna move on to the next slide and talk about the development process.

As we do annually, typically in May, we have a um work plan ideation or brainstorming meeting uh after the committee provides work project ideas to staff, staff to get back into an analysis based on criteria that we discussed with the committee ahead of time and come forth with a recommendation for the next year's work plan, which then uh leads to the selection of the projects um and a recommendation to council that will go to the council for approval in September, and then we get started on working on the work plan uh through June 30th, which is the end of the fiscal year.

So having said that, oops, I'm gonna circle back to the next slide.

Thank you.

Which requires so again, the council of the A23 requires everybody to submit a work plan.

And it occurs around this time of the year to align with that adoption in September.

All council advisory body work, as all of you know, is to be authorized by the city council.

Thank you.

Next slide, please.

So as a reminder, the HRC was established to act as an advisory body to the city council, serve as a liaison or facilitator between city government and the public, and serve as a forum for public discussion on issues related to tolerance involvement and inclusivity, which are defined as such in the resolution 18989, which is the establishing resolution for the HRC.

So as we're talking about work plans, we want to make sure that the projects that end up getting recommended in the work plan align with the HRC's purpose and mission as given to them by the city council.

And on the next slide, we will talk about some of the criteria that we discuss when we're again selecting and analyzing work plan projects, is understanding the capacity and time required for project types, and that includes both staff capacity and time and your own time.

And in that lower category of things that are often easier to execute and to get done, are participating in or supporting relevant city events or projects, informational updates on existing initiatives, or events evolving a single professional speaker, facilitator or organization that regularly handles events like trainings, et cetera.

So in that medium capacity category that require more intensive growth from staff and from the committee are events with multiple speakers, components or partners that require a lot of coordination and communication about the storytelling projects that HRC has worked on in the past, which involve interviews, a lot of synthesis and analysis and putting together large final projects for the community.

And then smaller research projects like the civic participation project, where we have to take the time to gather data, analyze it and synthesize it before we share.

And then finally, there are of course those high-capacity projects, which are the major and multifaceted research projects, like the history of housing project that the HRC completed a few years back, which was quite an effort.

Studies like the LGBTQ plus needs an asset study, and the immigrant communities needs an asset study that HRC in years past did, and large-scale or multi-day events or series of events, again, because of the level of coordination, the level of communication, it just takes a lot of time on staff's end and on the committees.

So as we're selecting a balanced workload for the next year, that will factor into the staff recommendation.

On the next slide, I have some updates about the current work plan project status, which is also an attachment to the agenda item for today.

The multicultural festival obviously is complete as we all enjoyed this past weekend.

Thank you to committee member Webb for serving on the planning committee and organizing everybody.

The CDBG and home funding recommendations were made in April, March, pardon me in March.

One of the ongoing work plan items, which again, this is the blue section at the top, are includes responding to referrals from counselor for other council advisory bodies, and that was completed this year with committee member Boycola and committee member or excuse me, Vice Chair Leicester attending the youth advisory committees meeting on their invitation.

The MEP informational update was swapped this year with the community for all update, which was completed.

And then the council neighborhood committee meetings, the September 11th meeting in the work plan period has passed, and then of course there are the two upcoming meetings, one next week and one at the end of June.

So that is ongoing.

And then of the one-time projects, the civic participation projects in progress, and I would say looking at the committee members, probably at about 75% complete.

The know your rights workshops are also in progress, probably in the 30% complete arena.

LGBTQ plus outreach is just getting started, working on scheduling the first ad hoc committee meeting, and the human library project was removed and the climate change outreach project was removed.

And that is a more recent update based on very recent council direction to staff regarding the resilience projects associated with the decarbonization plan.

Since they are no longer moving forward.

Uh HRC's role in the outreach for that will, which gives you more room on your work plan for new projects potentially for the next fiscal year.

So moving on from those updates to the ongoing work item slide.

And this is a reminder these are the ongoing work items that carry forward from year to year.

We just reviewed the current status.

Here's a preview for the council neighborhoods committee meeting that will be showing up in the next work plan year, September 10th at Montaloma and the Farley and Rock Street neighborhood, and then on October 15th, the mobile home parks uh neighborhood meeting will be held actually at the community center.

And then there will also be two May or June meetings that are yet to be determined which the neighborhoods committee will adopt um in early 2027.

Additionally, I prescheduled this year your MEP update for October 2026.

Um the Mountain Pew Police Department annual update happens in June and hasn't happened yet for this year, but we'll the next meeting.

We'll be doing the first year of the biannual CDBG and home funding recommendations in spring.

Uh, the multicultural festival now an annual event will also take place in the spring, and then as always, respond to the study council or referrals from the revisory bodies.

So with that, I want to review briefly what we've used in the past for our analytical approach, which is when I bring uh staff brings the projects back to you with a recommended work plan.

Uh, we do a brief high-level analysis of what the estimated level of staff or either capacity will be required.

Um, do an analysis of the project's alignment with the HRC's purpose in that council resolution that we looked at, and then also as a bonus, alignment with council strategic priorities, and that's been at the direction of the committee in the past and is subject to the committee's approval.

So moving on, we do have those short-term work items, the carry forward projects we just discussed, and for new fiscal year 25 through 26 projects or 26 through 27 projects, excuse me.

I recommend staff recommends no more than two new projects and recommends considering one to launch upon the work plan approval in the fall, and the second to launch upon completion of another project.

So you're not carrying too heavy of a project workflow throughout the year, and considering balancing a mix of project types and intensity in the final.

So moving on to our questions and recommended process slide.

Um, the questions that staff has for the committee today are are there any changes the commission committee would like to make to the carrying forward work plan projects?

Does the committee have feedback on staff's analytical approach for developing the new work plan?

And then we'll can also brainstorm the committee's new work plan projects.

So with that, each my recommendation is that each committee member share up to two project ideas.

Um staff will record those ideas in a document that will be together, and then the ask staff ask the committee members to discuss to ask clarifying questions to identify commonalities or buckets of projects that could be combined into one, and then to scope ideas.

For example, we should do something around teapots into defined projects, so much more specific than we should do an event to celebrate national team.

Um, just celebrating that one.

So with that, um to hand it back to the chair for questions.

Thank you.

Thank you very much.

Uh staff member James.

Um, before we move into um discussion of specific project ideas, um, does any committee member have any clarified questions about the presentation or the process itself?

I had a question or it occurred to me that I don't know whether there's a policy or procedure to be sure that there's somebody who can translate probably into Spanish and into Mandarin or Cantonese either way.

When we have open meetings for the public.

Okay thank you.

Um is just to clarify are you concerned about the public's ability to engage in our process right now or is that more an item that you're thinking could be a potential work plan item that definitely work plan so that we know that we're reaching people who are unnecessarily fluent in English.

I think we do that right briefly to chair if I may committee member McDonald at the top of all of our council advisory body agendas is information in English, Spanish and Chinese about requesting interpretation or translation services.

And it's also at the top speaking to us.

I think you have to give them 24 hours.

If you give them 24 hours in most cases they're able to get a translator to any event.

Okay sorry um but we have and it can make a shorter term on occasion depends on how you want to be 48 hours seems reasonable business day I'm I'm wondering whether in the event of people coming to part of the public coming to our meetings that we have somebody to translate for them too.

Yeah we do upon request yeah with with a little advanced notice um because our interpreters aren't available to attend every public meeting without advanced notice.

Okay.

Thank you chair thank you committee member okay um so um I believe uh Stephanie's you suggested that each committee member share one to two potential project ideas um chair but absolutely we recommend uh opening for our public comment vote thank you um are there uh would any member of the public like to comment on this item yeah this will year 2026 considering work plan development discussion anywhere online seeing none um we will now move into committee discussion and um Dr.

Majim may I uh should I still call on people or is committee discussion more of a free flowing point.

Thank you for there.

Does anybody have any project ideas that they're really want to get out right off the bat.

I guess can we start I I think I raised it last year and it may have not fallen exactly within the scope defined by our staff liaison of tolerance and inclusion um but I I really am interested in um exploring community stability as it relates to affordability and a lot of the strains that our community is facing um especially in this time um and I'm not entirely sure what that was like and I'm definitely open to you know folks have any specific ideas that uh fall within the scope in which the committee is chartered on that issue um but I do think it is tied to a sense of belonging uh when residents feel like they are not stable in their home um and they are you know worried about the essentials in terms of survival on an everyday basis, it does impact their ability to engage with the community.

And I think you know, as we're seeing with the civic participation committee, a big theme of that was how do we reach the folks that we don't already hear from on a regular basis?

Um, and you know, usually it's the folks that are already connected to resources, already connected to their neighborhood associations, um, that are able to uh that that get access to these surveys or a share in these surveys.

Um, and so I would love to explore something on that route of you know how how do we uh hear from our our low income community members that are especially understream um this year.

How do you care about your neighborhood when you're hungry?

Yes, exactly.

Focus on other pressures, exactly.

I think you like your cluster.

Uh staff member James, can I request we go back to the slide that has all the the uh project summarized or the um the chart kind of has to the create status of the project?

Uh yeah, the the one that had um the ones that are going to be carried over and the one yeah, the current status one is slide six.

Um wasn't letting me move it for a second, you can just kind of something to keep you grounded here.

Uh yes, uh, Commissioner Will.

So I have a quick question as far as the work plan is concerned.

Um, and I know I've done this for several years now, but it always I always seem to forget the process.

This is just where we're coming up with ideas.

Next week or next month, you're taking are you taking this to the city council now, or you can be it after we've got through another iteration of this.

Thank you, committee member Whip.

Um, next month at the June 4th HRC meeting, staff will return with um a brief analysis of the project ideas and a recommendation for the work plan for the committee to consider.

Um and the committee will vote on whether uh on the work plan that's recommended to council essentially.

Um, and then all of the advisory body work plans except for the youth advisory committee, uh, will be sent to the council for approval in September.

Yeah, but I'm I'm asking this because there's some ideas that I wanted to do some research on work, throwing that, yeah.

Uh the one thing I want to throw out is just a a whole health like survey, something that we can build together uh that we can get out into the community to get feedback over like a long-term period, and either using staff resources or us ourselves through various activities, getting out and filling out these surveys, and then we take that information, maybe it's a five question survey about the like you said, like how you're doing in the city, how's the city doing, or how we're doing as a as a human relations community, finding out what they want from the city from our committee going forward.

A lot of times it's just stuff that we've decided as a committee and not the citizens of the community helping us shape what they want to see, but we can't do that unless we actually make an effort as a committee and staff to get out into the community basically and put boots on the ground and find out what's going on, what we should focus on instead of just the people here in this basically in the ivory tower making this decision.

This is something I've seen every year.

And we haven't gone out and put boots on the ground and find out and come back with some kind of information.

So I think that's something that it's important going forward.

I think we can figure out some kind of way to work this into our work.

I don't know how to form it right now.

So if anyone was to help out, that would be great.

Yeah, I think what I've seen uh other HRCs do in other cities, I know the uh Palo Alto HRC data A N HPR lived experience survey, and obviously that is specific to a specific group of people, but maybe just like in a larger form of lived experience survey.

A bigger, a bigger one.

Yeah.

If you I'd like to add to that, if we have the easy way to find out what percentage or numbers of families are here for the first year for five years, for more than five years or ten years, whatever it is, we'd have a better way to get feedback that's meaningful to the people who are here, because what's meaningful for you know, people who are here for the first year, maybe totally unreasonable or unimportant to people who've been here 10 years or to you know have feedback that's so broad, it really doesn't reach the needs of people whose longevity here.

Can I add to that?

So part of what I was thinking was in this survey, that could be a question in the survey or or a part of like your like the demographics.

So we want to be able to parse out the data, right?

So it could be how long have you lived here, right?

Right, and then you can drill down deeper into that, exactly.

So that could be a part of the survey, yeah.

And then once we gather all that information, we can say, okay, yeah, people within that lived here a year or less, they care about the parks or they care about traffic, whatever the case may be, whatever we as a subcommittee or whole HRC decides.

A few years ago, HRC had a display that showed like a people could come in where the display was and check in the box or the whatever it was that was on the wall uh that represented their longevity, and my guess is that that's probably changed a good deal since then, and maybe we need to have help.

Thank you.

Um I would say I'm hearing some themes of community stability of kind of wanting to understand more about um folks who are here, how long people have been here, how they feel about their ability to stay secure in our community, um hearing themes of wanting to just get more information, more connection to the um the individuals that make up our community.

Um staff member James, I'm wondering for projects.

Can you give us some information on projects in the past that have been more about listening sessions or surveys or that seems like it would be kind of in the medium to high effort projects, right?

Or yes, thank you, Chair.

In general, yes, those would be medium to high, and if we're talking about surveys, definitely on the end of effort.

Um in the past, the HRC has combined the two to do needs and asset studies of specific segments of the of the community, those often took five years to complete.

And that was with a member of the HRC who had specific expertise in developing that type of document as part of their um professional background.

Um I have recorded projects related to community stability, um, some kind of large survey and display where community members can indicate how long they've lived in not the US potential projects.

Um, but yes, I would say that the survey direction tends to be a high intensity project.

Okay.

Um and that's you know, I don't want to just say, oh, we're just gonna attend more events because that's not very helpful, but um I do see that as an opportunity where if if we attend events, I hesitate to say it in official capacity because I think that has um I don't know that that has uh certain things around it, but um, like for example, going to the neighborhood committee meetings and um basically working things that we I'm trying to think of things that we could do to get people more aware of the HRC as just an entity that exists and also to make it easier for folks to uh make connections with us in the community so that we can have those conversations that are then form what we're doing in here.

So like I'll go I'm gonna go to the um senior resource fair.

That's something that I just happen to see.

Um I don't know if Stephen or James maybe can help me uh summarize this as something that we could actually put on a work plan, but I mean we could establish like I don't know if it would be an ad hoc committee that meets, but just like a group of us that's in charge of almost creating like an events calendar, I guess that informs maybe on a monthly basis, uh, or every every other month, the entire committee on things that are happening in this lady that the committee may want to attend representing the HRC.

We could get vests like the forest purpose, with like information on the back.

Yeah.

I've already come up with t-shirts a long time.

That's we should have no t-shirts are like making me change my clothes and vests.

Whatever the case may be, it's probably gonna be enough.

Okay.

So let's bring it back to the um but the thing I wanted to add to that was instead of just going to the events, think tabling and advanced is important.

Yeah, but visibility and again bring in the survey.

That's all we bring is we're at this table.

We would want to have a survey with a QR code or you know, a physical survey that they could fill out that presence and having them see us with that tablecloth is important.

This is one of the things that we failed at in multicultural festival.

We had a table, we met a tablecloth that identified who we were.

So people were walking by and they were site, who are you?

Right.

So if we want to be out of the public, want the the city to know that we exist, we need to be tabling whatever they are, and like say if you want to come up with a subcommittee that figures out a calendar.

Is it these are the ones that we want to go to?

And then we sign up as volunteers to attend them.

Fine.

We also have to work well on our elevator pitch, but vests are, what we're trying to do.

Thank you.

Um, cloth or travel.

Yeah, let that guy.

No, most of the things are bringing bringing it back to the um agenda item.

I I like that idea.

Um my thought is maybe um we could propose a work plan item about us um developing like basically developing a an outreach toolkit, you know, a standard.

Here's the here's the box of items that if somebody volunteers to table at an event, they can pick up from this office.

It has a tablecloth, this information and maybe as part of that we can um amongst ourselves or maybe you know have somebody who's somebody who is good at that sort of thing help us with the elevator pitch concept because I I think you're very right on that one is that um I have to when when somebody asks me what is the HRC, I find myself kind of fumbling for a uh a concise and helpful response.

Um so I don't know if that would that be an appropriate work plan project, um Stephember James, because it kind of feels like it's sort of something that's for our kernel or versus something.

I think there's an opportunity to discuss some combination of the different items that were just proposed and I can share with you what I captured, which was to create an outreach toolkit that potentially includes tablecloth.

Um, I got them on my side, I got him on my side.

Um that potentially includes a tablecloth and other identifying it.

Uh alongside potentially developing some kind of ongoing full survey, possibly, um, or and an elevator pitch.

Uh potentially also, and this is my addition with outreach materials related to the HRC.

Um, along with the team working on that identifying community events at which this outreach kit could be.

Um so that meant that's what we're talking about, so I'll be happy very soon.

So some combination of those elements certainly could be a work plan.

Great.

You may have John before I keep going.

You have anything else?

Uh women.

You want to start that?

Oh yeah, no, but do something to celebrate with.

Okay, smart, smart.

Um, I think they're I have metal next to me that I have yeah, it's been a while.

Uh just the acknowledgement either get a subcommittee to to work on something that is acknowledging the the assets that women have been in the city of Mountain View and potentially having something of an event where we celebrate or whatever the case may be, but the core of it is highlight women in mountain view, civic engaged volunteers in the city historically and correct.

Do you think that um we might engage the schools to put a subcommittee?

Subcommittee, but would you want to be on a subcommittee?

I think you'd be good on a circuit.

Well, I'd be happy to I'm gonna wait, please.

I have some engagement by HRC with schools, so you want that as a work plan.

Um I don't know whether just inviting them to come to our meetings or inviting ourselves to come to theirs.

Okay, yeah.

Thank you.

Um to clarify, um, McDonald, uh, are you are you proposing that we engage more with the schools as a separate work plan item?

Or is that an add-on to the idea of an event celebrating one?

Um I knew that that was a question that would come up after I finished.

And I would like to do this in a way that is um the least labor intensive way to do it for staff and for us, uh, so that you know, maybe we can find out when the schools are having an event for the public to come like us and ice cream social or something of that sort of and we could have a table and talk with people as they came.

Um there might be other ways that are as little labor intensive as that.

Thank you.

I have a project idea.

Um, and um, I think if we can invite ourselves to gatherings of new parents in Midlandfield, I think that would be a gift to the new parents and to us.

Thank you.

Um I'd like to uh comment quickly.

Actually, I have separate items.

So um, yeah, can we remember what please just go ahead?

There were I'm thinking about this as even if we think about what we were talking about.

I know some countries where they provide like a gift baskets to newborns in the city in that country.

Maybe we can work with doing something like that with sure.

Go ahead.

Just take it over.

No, I brought this to her um last month?

No, two months ago.

Um, so Sunnyvale does that.

They have a new parents to the neighborhood to the area uh baby shower basically.

And so uh that was one of the things I was thinking like if we just kind of do like a welcome new parents kind of thing and saw who different aspects of the community.

Theirs, I believe, got like maybe old or not not exactly old, but maybe like spare extra library books, I believe, and then there was like a raffle and then kind of like a resource collection for them to access.

And so that was one of my things was something along those lines, kind of kind of a yeah, a welcoming of a new parents, but also like a resource informational um they'll go around and meet new moms all the time, and I'm always telling them about like the shuttle, and like, oh well, and they're like, Oh, I just can't, I can't do that with the kid and all of them.

Like, oh, I just take them on the shuttle, and they're like, So you take them on the shuttle, and you don't need a car seat, you just pop your kid on the shuttle, what kid doesn't like the shuttle, like it's a bus, and then you know, you get to go around town and you know, give those resources to people that forget what you know how to function.

So maybe we can have the city look into that as far as like a resource basket of some sort.

So it gives them bottles, you know, whatever these maybe in all of like resource guides and developments that is curated by parents, something like that, just that that general idea, but something that helped them feel the part, welcome in their child to some resident uh.

I expanding on that or related to it.

Um I would like to propose a project idea that has to do with um understanding access to child care in the city, um especially global income process, and with a specific lens of how that impacts um those families' ability to um engage in civic life.

So for example, you know, um folks that might want to go attend a meeting like ours, but they can't because they have don't have child care, um, or and basically just understanding the resources that are already out there.

I know that for um for a lot of like big city meetings where they expect folks to need child care, they will provide child care.

Um the city, I know the city sometimes organizes that, um, but it's unclear to me like what are the what triggers that being added to a city event, um, how that information can get out.

So I'm interested in understanding accessibility of child care as it specifically relates to engaging with city events and um just engaging with our local government, and um as a potential expansion of that, understanding um where kind of just taking the temperature of what child care options are available for specifically low-income families in our area because um I I know it's hard out there, and um I have a feeling that I don't even have half an idea how hard it truly is.

Um so that is something that I am particularly interested in.

Um this point, um, staff member James.

I I would would you recommend we kind of do a review of what we have so far, or how would you recommend we structure the rest of our discussion?

Assuming nobody else has another burning idea they want to call us in.

I have a question.

Um, or is the city about the doing a prime event again this year?

My understanding is yes, but I don't know.

Okay, because that might be something that we think about engaging with in a similar way.

We do the multicultural test.

If I may, I believe that the event and I will double check by the end of the meeting, but my recollection is that it's on June 20th this year.

Okay.

Um and my understanding was that the LGBTQ is outreach and talk committee.

We're planning on it to find for the PFN and potentially could coordinate additional from the intercity.

A team.

I think that our presence at these council neighborhood meetings would be a good place to at least store or continue gathering data.

If that yeah, and I yeah, that is, but we have to get we have to get the data that we want to look for.

Exactly.

You can't put the car before, right?

But again, so I know but the reason I asked the question is that that would give us a start date that we have to have the data.

Right.

You know, we I mean we have to have what we're doing members laid out about Web and McDonald's.

Would you give us a yeah, yes, really quickly through the chair?

Um so the purpose of this right now is just to make propositions to potential work plans.

And so later on, depending on the June meeting, which work plans we would like to implement right and work on, we can start doing the ad hoc committees to specifically know where those ad hoc committees want to target.

So we don't want to let these kinds of dates on the this is school and board.

So the ones that are already there, can we make it a few dollars?

Okay, uh committee members, I'd I'd I'd like to hear from uh staff member James.

Thank you, Chair Chapel.

At the council neighborhood committee meetings, there's certainly an opportunity for if the HRC has a QR code or a paper survey to provide that.

Um the format of the meetings is very structured and specific, and it's not necessarily an opportunity um except for before or after the meeting for committee members to uh ask questions of attendees or have those conversations.

Um it's definitely a QA with the city staff primarily.

Um so it is a great outreach opportunity to get materials out there, and uh it's not necessarily uh dealing that you have to hurry towards because it may not be the best option for getting that information for those projects.

Thank you, Chair.

Okay.

Um, maybe member uh yeah, um, as we're wrapping up this discussion, I think I just had one idea based off what uh Vice Chair Lester said uh two, which is uh possibly having a civil discourse workshop.

As you know, it's uh pretty divisive times, right?

Where uh we tend to either go to either extremes, depending on the subject matter we are debating and wonder if there's an opportunity, especially when it comes uh the HRC's uh platform is to engage on these matters, see if we can create uh pathways to uh for folks who have better conversations with one another, not lead to conversation enders, but understand how we can have a fruitful conversation by uh disagreements that may exist.

I'm sure there's partners all along the way that we can find, should just get approved, but yeah, that's roughly the idea.

Thank you.

Yeah, number of people.

Um, but James, do you think you could um help us with a kind of summary of where we're at so far, and maybe we can start to identify.

Absolutely.

Um I would be happy to share my screen to show you what I've got.

Okay.

Collect.

What are we trying to end this meeting having accomplished in terms of them?

Of course, of course, Chair, thank you.

Um, so the goal here is to provide specifically this a brainstorm of potential projects that could be formulated into recommendations and evaluated for the work planning.

So to recap what I have heard from you this evening and recorded, and this is also your opportunity to correct me if I mischaracterize something that you said or proposed, um, is that there's interest in potentially exploring a topic or event or work towards something related to community stability, related to affordability and how that might impact folks' sense of belonging.

Um there's an idea around creating a display where community members can indicate how long they've lived here based on a previous HRC project.

Some idea of a whole health survey to get feedback over a long-term period.

How are you doing in the city?

How's the city doing?

How's the HRC doing?

Um, and I think that also ties back to this idea that's in a separate section about whole's point survey, just like in a moment in time, taking the temperature of how um people in the city are feeling, and that it'd be maybe useful to get information on um people's length of residence in the city or being a member of the community uh to help get a sense of there's differences based on that information and to explore something akin to the lived experience survey that was administered in Palo Alto.

There's an idea for an event to celebrate women's contributions in Mountain View, historic and current, or a display, some some kind of memorialization and celebration of that.

Um explore partnerships with schools in the least labor-intensive way, which could fold into some of these other projects.

Interest in creating an outreach toolkit for the HRC and/or attending more events on behalf of the HRC.

I won't delve into that because I feel we've covered it pretty well.

Um idea for a civil discourse workshop that creates an opportunity uh for community members to learn how to have connecting conversations with each other, even when they disagree.

And then finally, uh interest in reaching out to new parents in different ways to provide resources and be they items or information and to take a look at how child care access, especially for low-income families can impact civic participation, thinking about access to child care generally and also the ability to participate in things like evening meetings and other parts of civic life and the city of you.

So the in terms of next steps for this staff will take this um use the criteria that we've used in the past, unless the committee gives different direction to do a high-level analysis of which of these projects might be the most intensive, uh, which align with HRC's purpose best, to come up with some recommendations because we are looking at the staff's recommendation will include one project to begin at the beginning of the work plan uh and a second project to be started once one of the current projects is completed.

Um so that will the number of projects in the recommendation.

Yeah, just a question, I guess, in terms of staff analysis of uh the feasibility of these ideas.

Is there a way to measure and kind of balance uh impact with capacity?

Uh I know for you know other projects that are you know transportation related, right?

They'll for grant applications, they'll look at number of people served and other criteria to measure impact and then balance that against uh capacity.

You know, because we don't we may not want to do a project that's uh yeah, high high capacity, low impact for a project that's medium impact, low capacity if that makes sense.

Thank you, committee member Lester.

That's a great question.

Uh my response to that is twofold.

I think we've substituted alignment with the HRC's mission for that type of analysis, um, simply because it's more feasible to do that analysis.

Yeah.

Um and also because in the analysis we're looking at from the lens of like, is this what council has tasked HRC to do and what they consider to be in doing so?

Um I think that it would be difficult to ahead of um having a more specific scope and execution on the project.

Identify the impact, especially since a number of these projects are really focused on understanding.

Yeah.

Um and with that understanding, it's a little easier to identify where there are there might be impact.

Um so that would be my response.

Thank you.

Are there any other items or does anybody else have comments or questions for the committee discussion portion of this item?

Um, all right.

Well, seeing none, we can move on to item seven, committee staff comments, questions, and committee votes.

No action will be taken on any questions raised by the committee at this time.

State law perhaps the committee discussing or acting on substantive non-agenda items.

I will open this up to the committee.

Yes.

Um, thank you, Chair.

I guess uh want to give a huge thanks to committee member Whip for uh successful.

No, thank you for your leadership and always your wonderful um energy and those spaces in the line.

Uh many of us to participate as MCs.

Um I want to give you huge thanks and happy Mother's Day.

Uh seem to be similar.

I've been doing a more limited uh walk through my precinct to make sure that people go in the past.

I have wrong every single doorbell in the precinct, but this year I wasn't just so I made sure that everybody got information.

And I rang the door bills that I knew somebody was gonna be there, and I could show up with them, and it was very interesting.

People were more concerned about international, national state local, than they had been in the past, and I think that it's because I know as a matter of fact, it's because they're so upset with some of our leadership, and like I said, you know, it's a good thing because you're engaged, yeah.

And without engagement, democracy does.

Oh, it's are there any other comments?

Show my picture, check which picture.

The one with our one chair, the one that is embarrassing, yeah.

Well, with our chair, no, you can't have the picture from the multicultural bus poll.

Yeah, no, I see.

So, yeah, I wanted to give a big thank you to our chair for leading us at the event and showing up in her multicultural topic.

Really?

Uh yeah, no, the event was well received.

Uh we got our uh proclamations from the county and from the house of representatives, which are here for us to take a gander.

Uh yeah, but the the officials that come, they look forward to the event now every year, and they're they're all excited about participating in it.

Um, even if it's you know only for the very beginning.

They stay, but we want to make sure that we try and get the right thing.

Yeah, yeah.

Yeah, good.

And of course, our our wonderful mayor came out, city council came out um to to participate as well.

The turnout was great.

We thought it was gonna be better, but I know it's weather driven.

Yeah, uh, if it's cold, people don't want to come.

This is one of the things that we continue to push it out every year.

It just started in March and now we're in May.

Um so we avoid the rain, but we were still the weather was still there, so we may end up pushing it a little further.

Maybe not.

We'll probably end up doing May again next year to see where we stand.

But yeah, it is it's it's the city staff.

I definitely want to give a shout out to the city staff.

They did they do a great job with putting this all together?

Um, you know, families are engaged, people that are just walking down the street.

They see what's going on in there, they get excited about what they're seeing.

Uh and we've expanded to to get groups a little further out into the county, so some for paying for Pennsylvania.

Actually, one group came from Fremont.

Uh the participation as far as bringing in items is getting better.

Um with the display case.

Uh the we need to work on it a little more because I've I the bigger thing would be the expanded, maybe get it to do a full day.

Yeah, well, we have to narrow it down significantly.

And then, of course, with all the great moves that we had out there, we still have to you know it's getting bigger.

The park is filling up even more every year.

So it it'll just get bigger and better every year.

Yeah.

So yeah, thanks for showing up.

Yeah, just kidding.

The kids stage.

Yeah, I mean, like, the kids are interested, you know, good kid groups.

You know, that may be something we can do for that.

Like you said, the story time was a big hit, I'll tell you that.

Everyone has a great time, came out participated.

Um, so I'm I'm looking forward to seeing it grow every year.

Wonderful.

Yeah.

I think with that very positive, wonderful update, we can move on to item nine, adjournment.

Sorry.

Oh, I apologize.

Uh, um, if you have any comments or questions from staff, I think we can.

All right.

With that positive update.

Yeah.

We can now move on to item nine, adjournment.

Uh, where we will adjourn the next uh regular meeting, when relationship it is scheduled for June fourth, twenty twenty sixth, six thirty PM while the conference zoom, if not the city hall, thank you for attending.

And adjourned at seven thirty nine.

Yeah.