Mountain View Performing Arts Committee Meeting - June 22, 2026
Mountain View Performing Arts Committee Meeting - June 22, 2026
The Mountain View Performing Arts Committee met on June 22, 2026, at 6:19 p.m. via virtual and in-person format. Chair Donahue, Vice Chair Fenwick, Committee Members Budwa and Chrome were present; Committee Member David was absent with an approved absence. The meeting focused on approving the Second Stage Vitality Program, reviewing the FY 2026–27 work plan, and discussing future community engagement.
Consent Calendar
- Minutes Approval: The minutes from the prior meeting were approved with an amendment to add "Make Music Day" to the next year's work plan.
Public Comments & Testimony
- There were no public comments during the oral communications portion. No public testimony was offered during discussion items.
Discussion Items
- Second Stage Vitality Program Revisions and Scoring Chart: Staff presented revisions from the last meeting to the information packet, including clarification that labor costs (minimum two stage hands and one house manager) are required and that program support applies only to venue rental. The eligibility language was corrected, and a cross-reference to insurance requirements was added. The new application scoring chart was reviewed: Organization Background (20 points) with subcategories Mission, Past Experience, and Project Leadership; Proposed Project (30 points) with sections on Production Timeline, Goals/Objectives/Benchmarks, and Innovation/Distinctiveness; and Budget Narrative (25 points) for Clarity and Alignment with budget form. Minor formatting and wording changes were discussed (e.g., point ranges, column spacing, clarifying 'distinguishes from existing offerings at the center'). A motion to approve with those tweaks passed unanimously. The program will proceed to legal review.
- National Arts and Humanities Month Proclamation: Staff updated that the annual proclamation will be prepared for City Council without needing committee action; committee members were invited to attend the council meeting.
- FY 2026–27 Work Plan: The committee reviewed the draft work plan. Ongoing items from the prior year (e.g., gallery reception ad hoc, second stage program) were updated. The plan was revised to include: hosting seasonal gallery receptions (November 4, 2026 and January 27, 2027), continuing the ad hoc committee with Visual Arts and Downtown committees, annual resident company presentations and Q&A, review of second stage fee program, and increasing community connections via Council Neighborhood Committee tables. Make Music Day was added as a new work item (observe in 2026 and potentially form an ad hoc with the Downtown Committee). The Art & Wine Festival participation was changed to making observations in 2026 rather than active participation. The motion to approve the work plan with these revisions passed unanimously.
Key Outcomes
- Minutes approved with amendment.
- Second Stage Vitality Program approved (unanimous) to move to legal review.
- FY 2026–27 Work Plan approved (unanimous) with revisions including adding Make Music Day, adjusting Art & Wine Festival to observations, and continuing ad hoc committees.
- The committee agreed to observe Make Music Day in 2026 and consider forming an ad hoc committee with the Downtown Committee.
- A special meeting is tentatively scheduled for June 24, 2026, if needed, depending on topics.
- Staff announced that a new marketing person will revive the committee's Instagram account.
Meeting Transcript
I call this meeting of the City of Mountain Views Performing Arts Committee of Wednesday, May 20th, 2026, to order at 6.19 pm. This meeting is being conducted by a vert with the virtual component. Anyone wishing to address the committee virtually may join the meeting online at HTTPS pollin slash slash mountain view.us slash J slash 8 to 88 4578889 or by dialing 669 900 9128 and entering webinar ID 828-8457 8889. When the chair announces the item on which you wish to speak, click the raise hand feature in Zoom or dial nine on your phone. When the chair calls your name to provide public comment, if you are participating via phone, please press bar six to unmute yourself. Item number two is roll call. Chair Donahue here. Vice Chair Fenwick here. Committee member Budwa here. Committee member Chrome. And committee member David is absence. Is it approved absence? Yes. Okay, agenda item three, minutes approval. 3.1 minute approval. Recommendation approved. It's our attached. Are there any comments or changes on the minutes? They look fine to me. Does anybody have any corrections or comments? They'll find you. Okay, prior meetings. Do we have a second? Um I just have one note in the my notes from last time. That's slightly different in 7.1 and maybe. Well, and we brought the work ban to this meeting, so I'll add that to the motion, uh correction. I have a motion to approve the minutes with the amendment of noting adding make uh music day to next year's work plan. I second that motion, yeah. Okay, all in favor, aye. Okay, the minutes are approved with the amendment using the lastly. Okay, item number four, oral communications from the public. This portion of the meeting is reserved for persons wishing to address the committee on any matter not on the agenda. Speakers are limited to three minutes. State law prohibits the committee from acting on non-agenda items. Are there any comments from the any online? One person in my phone, but no comment. But no comment. Okay, there being no comments from the public. We will move on to the next item. Five. Unfinished business. 5.1, second stage vitality program. Recommendation review the revisions from the last meeting to ensure they were captured correctly in the second stage vitality program information package. And number two, review and approve or recommend revisions to the second stage program for a chart to be used by the pack for the application applicants for the program. And we have attachments of the memo and information packet and the scoring page. Would staff like to talk about the memo? Sure. Um it's kind of in the agenda, but briefly the recommendation. Obviously, we made some revisions to it at the last meeting. Um so I wanted to bring it back in front of you guys to make sure that we captured those correctly.
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