5 p.m.

at least two business days prior to the day of the scheduled meeting by phone six five zero nine zero three six six zero eight or by email yeah that looks like a Hollywood uh screenshot for a potential edition doesn't that's good past this day we start over that's okay uh or by email at MEP at Mountainview.gov.

Um this meeting is being conducted with a virtual component anyone wishing to address the committee virtually may join the meeting online at HTTPS polling backslash mountain view dot zoom dot us backslash j backslash eight to eight four five seven eight eight eight nine or by dialing six six nine nine zero zero nine one two eight and entering webinar id eight two eight eight four five seven eight eight eight nine when the chair announces the item on which you wish to speak click the raise hand feature on zoom or dial star nine on your phone when the chair calls your name to provide public comment if you are participating via phone press star six to unmute yourself okay staff could you do the roll call please chair donoge here uh vice chair finman here member parlour here member garcia here and member crumb is that okay so the um next item of businesses minutes approval uh 3.1 minutes approval recommendation approved the May 2026 meeting that minutes are changed are there any corrections or changes to the minutes I seem to recall there was some discussion about some subcommittees and and uh future work but I think that was probably all part of the work plan too so um and I think we have on tonight's agenda to see the changes from the work plan so I think otherwise that matches my memory that's a motion I move to approve the minutes member fencing uh to approve the minutes from May twenty three twenty six do we have a second I have a second left okay all in favor aye aye the minutes are passed as submitted unanimously all right next order of this is number four oral communications from the public this portion of the meeting is reserved for persons wishing to address the committee on any matter not on the agenda.

Speakers are limited to three minutes.

State law prohibits the committee from acting on non-agenda items.

Do we have any comments from members of the public?

Any online hands raised?

Okay, there being no comments.

We'll move on to number five, new business 5.1 performing arts committee fiscal year 2026 27.

Work plan draft recommendation review and approve.

The working is attached.

Any comments on the revised plan?

I just wanted to bring it back to the group for those of Already who mentioned there was a lot of conversation about something that locked the meetings in very soon.

So we're going to make sure that everything got factored.

We have four ongoing work items and we have four um continuing and moving work.

Okay, on page two, under 2627, community connections.

Do we have a reason for uh to participate in the neighborhood community?

What was the rationale behind um participating in the neighborhood community meetings?

Then who is doing that?

We have members.

I think the Who would be members as they arise, staff would let us know.

Um someone from Mountain View, which is that would let us know when they're coming up, and um I had I think I suggested that as because it's an ongoing regular event as a way for us to make awareness about the farming art center and also this committee in front of the neighborhoods where we don't have to as a committee ask Teresa or anyone else from the city council to put on a special event for us.

It's something we can write on the coattails of that someone else is organizing.

And when I was on BPAC, we would often send a member there to talk about some of the stream projects and the committee, and it was pretty low effort for myself as a committee member.

I sort of rotated around, and uh the city is already through all the setup and invites to the new that was I think we as a committee we were open for other things, it just seemed like a easy start.

Okay.

So did you notify the city beforehand that you were coming?

Because they generally have speakers and whatever.

We were so um we were invited by our our staff to the phone, uh, which is um wouldn't be the director of work we'll see transportation, and we would sit at a table.

We didn't speak to it.

Um, and then after the council members speak, the college representative speaks and a couple more people speak, then kind of their answer.

There's like open QA and we'll see the answer, and then you also sit at a table, okay.

Okay, you have to confess I haven't been to very many.

It was so it was pretty low effort and um opportunity to put some of those beautiful flyers that we may be on the table and talk to people about what's coming up at the center and the work we do in the committee and so I'm all about it.

I mean, I pass off flyers in my bank, the last 10 minutes.

But that was yes, it was coordinated by the city, so that uh the whole committee doesn't show up, but right we don't break the act and if it's it's like hey, we already have too many people at tables, it's not gonna work with it.

Better than we as individual community absolutely.

So that was just as a lightweight get started community outreach.

Um, and then I see that we still have the art and wine festival um on here as well.

Just a comment on just thinking about history of we haven't we've we've tempted to do it for I think three years now and have not, um, and I'm kind of curious also as we move forward on initiatives to the leverage that they will produce.

I understand doing the R and Wine, I understand going to to um increase community increasing community community connections, but um I mean we can keep one thing that we'll review art and wine, we will review art and wine.

Um kind of curious if we will actually we should continue to put it on our work plan if we have not done it after three years.

I don't think we've come up with an idea either.

I don't think we've come up with um a next a next step other than we want to so it's kind of just in discussion of we have we haven't done it, but we haven't also quite located the benefit our our overall benefit in community connections that we would like to cultivate more deeply.

So that's just kind of the thought as we're talking about community connections as well.

I didn't realize that this has been three years of the action item.

Time flies, yeah.

Well, I haven't been here three years, so I only saw it one year, so this is the second year.

We just had it for a for a while.

When we get to the community connection things, we we tend to have a lot of great ideas and we approach them, but on the end of actually seeing them to fruition, we haven't quite necessarily that's what I'm saying.

We haven't quite found our our mouthpiece yet in the city, um, is the thing that I'm thinking here.

Um it's also the difference of we can go out to the community and have just analyzing our approach.

Um I see that the participating in community meetings, uh, neighborhood meetings as we are like pushing ourselves out, and also are we pulling people into the committee as well?

The date and time and things like that is kind of the interesting thing.

So doing a multi-prong approach as well as we're talking about increased community connections, so kind of a second order question, not just you know the what is increased community connections and how are we going to do that?

Um we have a series of first order titles and descriptions here, not quite a second order there.

So just kind of an internal kind of question for how we are constructing this.

Well, I suppose the only way to move forward at it is to have a sub.

Well, we created an ad hoc committee, yeah.

Right, but who was on that committee?

It was being on Tara, but uh, oh that's right.

But I wasn't able to make it to the festival.

So it's not a great observation opportunity.

You know, based on our schedule, there wasn't a reach.

A good way to hand off uh for another person who community.

Oh I mean, that's fine.

I mean, are we keeping the same subcommittee or do we want to next time do a new subcommittee?

I think also providing the subcommittee with a greater objective.

That's what I was saying.

I think we just need a slightly more honed objective for the community connections.

But I think we all agree because I mean we keep on putting it on the on our work plan, so I so it's a good idea.

I'm just asking um if we are going to create an ad hoc committee, what specifically what objective are we providing them essentially in all the things that we same thing with with the with the the community neighborhood meetings.

What what objectives do we go with beyond the idea of like the center exists, come join, you know.

So that's my thought.

How do we make it engaging and and relevant for us to be there just beyond moving our as an extension of the building, you know?

Well, it sounds like you're suggesting a community connections committee as opposed to perhaps one charger just for one event.

Yeah, I mean we could do it that way too.

We could also discuss it now.

Well, I feel like um, I mean, especially hearing after what you've said about the art and wine festival, that it kind of doesn't make sense to just do observations.

I feel like we've all been to the art and wine festival class.

So it's I think we can it would be more effective if we decide let's actually sit down in a room with whoever people from the city are for the art and wine festival and chamber.

The chamber, okay, change, and then be like, hey, what can we do?

Like actually have that discussion as opposed to us.

So I already had that discussion, and basically what I get told is you have a building that's in the middle of the art and wine festival.

So there's something there.

Like open up the building and present something.

So it becomes a restaurant.

Well, it becomes a restroom, but um when they say open up a building, do they mean like holding the band there?

So it's like, don't saying so.

So we don't really know what we want either, then.

So we don't want it to be a bathroom, we know that.

Well, we know the first again, the first order of like we know that something with community presence in a large crowd sounds like, oh, that sounds like a good idea, but then we can't quite figure out the detail in that.

Right.

Um, so that's good.

Well, and the problem with the art and wine festival is that the stage, as you see right now, is right in our front yard.

So yeah, it's it doesn't, it's not conducive for us to have something inside the building, yeah, just in competition with the art and wine festival.

And what I'll say is it's a big enough event.

There's very few clients that we have that can compete with that.

So it's we try and we take it off as a prime uh as a primary day.

Yeah, yeah.

I've only got one client that can compete with us.

And even if we were to like ask someone to put on like any shows, it's just there's there's already the band.

Yeah, stuff.

So there's again, also can't compete.

Yeah.

Maybe that we're trying to juggle also the the staff, the labor required to do such an event.

And so it's kind of from um for us to make an informed decision.

I think the question also is um from the staff and labor side of hosting something, what would be an appropriate course to say that's one limitation in our decision making, what would be um from your perspective on staff, what would be something feasible at a staff level just for the art and wine, I think is a question.

And then we'll take this into our strategic, like how to.

I I think it's how do I say this?

It's one of those large, you know, the festival is just bigger than the whole downtown and and us as a as a center, and then we end up being a bit of a backdrop to it, which is fine.

Um, but I think if you're gonna participate in the festival, then you need to be out in the festival as a vendor.

Which costs, so but if that's what the committee agrees to, then that goes in the budget.

That's just a request.

Um, but I think I think you know, trying to do something at the center, when it's really yeah, not a canvas backdrop to the band and everything else that's going on, um becomes problematic.

I I don't know when one is supposed to discuss this, but I would love to see if if this is on our agenda on our wealth plan, if we can make like an agenda item of it where we like sit and discuss like what is it really that we want?

But I feel like that's where I have like the lack of clarity on what we're trying to achieve with this in our and the festival, right?

Like we don't want to be a public bathroom, we don't want to have a competing event, but we want people to know that we exist.

So what does that mean making a booth?

And you know, it probably won't happen for this year, obviously, because it's tomorrow.

Tomorrow.

But um, I'd love to make an agenda item of it and be like, okay, if we were to have a booth, what are we achieving with that?

Like, are we having a raffle?

People come sign up for our mailing list, and then you know, you get two free tickets if your name is selected, you know.

Like, what's the purpose?

Um, you know, uh so rather than having an ad hoc committee meaning have it an agenda item so that the whole group can talk about it and figure out as a group, like what the direction maybe that the ad hoc committee would in, you know, like if we need a participant, yeah, yeah.

I would like that, yeah.

Okay.

Now, additionally, so the because we're using the art and wine example right now since it's about the work plan as just a general example about increased community connection.

One thing I think that would that this is your line of thought is making me think on is um if we were to have just hypothetical or have a data somewhere.

Um, so if we're had a booth and we were picturing a booth, what audience are we trying to appeal to?

The general, and because this also helps the way when we say um community connections, do we have domains of of audiences of who are we addressing?

Who who do we wish to speak to?

And we can say all, but but when we say all, what do we mean by all?

Um so that's a thought too, because um, are we talking general public?

When we were talking about the chamber, that's people who mediate the general public.

So at what levels are we trying to articulate?

Might also help um clarify our work plan.

Um so just kind of like posing to the committee while we're thinking about um the R and wine as an example when we say we would want all committee communic community or like come in contact, who specifically are we targeting right now and to what purpose is the thing that follows?

Because we can bring people in say a couple things too, just to I know sorry, a lot of different parts to hold here, but we can say we are a committee, come join this committee, come see our meetings or we can also say we are the performing art center come to the performing art center which are different messages so that's kind of just want to float these different thoughts and start separating them.

I assumed we were doing the latter but the ladder again today that we're trying to get people to come to the center okay as close to the committee.

That was one thought yeah because I feel like people are walking in a festival aren't necessarily like the mindset of become a volunteer on a long term glass of wine broadly for the work plan as well though is the thought too right yeah yeah.

Well I'm hearing a lot on the news during our polarized time people saying well both can be true.

So can be true.

Two hands to hold two things I'm you know those are both you know worthwhile messages to deliver you just read your audience I guess and I would say that who to target it would be a younger demographic and what we learned when we did the resident company review is a younger demographic is like 40 and up instead of some of our it's true 40 and up is considered younger as opposed to what who's going to for the majority of the performances for the audience.

Remember come from away oh yes I was one of the younger yeah in the go so get more people like you right more youngins like me young spring tickets.

I'm actually getting like eight kids or something to go to UIT's show tomorrow with me.

So yeah six yeah yeah one of my girls one of my students is performing that I just rallied all the students I was like let's go support her so yeah about a group like oh no eight of us going to watch tomorrow I see three messages actually that are coming about so I see come to the center message the younger demographics might be a message on in and of itself that might be its own setting place project and then come to the committee is another messaging that we're doing just to kind of extrapolate.

So and then I don't know do other people have thoughts also on audience again messaging and then who we're directing the messaging at well are we bringing this back as a yes we are yeah but the question is also for the work plan how we wanted to that's what I was wondering are we set on this work plan or are we gonna augment I say it's our second time seeing it and I think it's vague enough that I think um we've already kind of given feedback that we'd like to see it as an agenda item.

Obviously like we're not meeting again till August right so we it'll be more um but we can have a broader discussion about right now the agenda item here is discuss the what like if we agree with what's on the work plan.

Yeah to dig in for those questions that I mean which I think are super important like who are we targeting what that's what we said that sounds like an agenda item that we should the other problem with attracting people to come and give our committee and give us input um maybe they would be yeah we can do I don't know something right people to come and give us input on what they think would be valuable.

Okay it sounds to me like just a slight adjustment for this worker.

And then the thing I would say is that I don't under increase community connections I don't see review mountain view art and wine and review and make music day as independent from item two.

I can see how but I do see them as subsets to A to B.

I think two is about finding additional communications and then three and four are like specifically honed on events that were community events that were already targeting.

Are you thinking David that like three and four should be um B and C.

Well, we could do B and C or I was gonna say, you know, it's like increase community connections, um, and then maybe maybe the title to number three would be um find a way to increase community connections through that is my thought, yeah review of the mountain view.

Because I don't see the intention as independent either.

But then we do end up having two items on the way.

No, that's up to you guys.

I mean, that's my thought.

I can make them A and B and underneath two, or I can independent and just add the community connection into the title.

I mean, number four is quite different, like it doesn't feel like an increase.

That's more community participation.

Yeah, because that's like a whole new event we're trying to create.

It's not it depends how you think about it because it's one of those things like more visibility means more participants, which means more people to volunteer and then commit to I I do see it as within the feedback loop of increased community connections.

We can't do it with we can't do make music day without community connections.

Yeah, that's what we don't currently have.

That's my thought.

That's the only, but I mean we can keep them separated, but I'm okay doing two ABC or whatever that's supposed to be, because then increased community connections becomes general broad, and then we have specific directions underneath it, so it does create the hierarchy of our our main mission would be to increase these community connections, and this is how we're going to do it, and then we get we can move from there more detailed into each project, which is why I was thinking, organize it as such.

I'm fine with that, as well.

I mean, uh and I think I I think I heard um said earlier is do we so I think on uh what's currently just two, do we have any no dates for CMCs?

Yeah, or the fiscal year.

No, we missed that comment value, guys.

You don't have a direction here, so somebody make a motion.

Like, do we know has the city counts?

Well, whoever schedules it's why that's not the city council, but someone from the city have they scheduled the DNC meetings at all.

So, like we know when the dates are for next year's.

Yes, but until this is approved as a work plan, then I think you're wanting to participate in something that hasn't been part of I don't think I'm phrasing my question right.

So you were saying it earlier.

Do we know what those dates would be that because like maybe it should be like because if we're talking about going on the coattails of some other organized event, the community neighborhood meetings that um no?

Once this is approved, then I'll find that out.

Oh, okay.

That's where I think okay, okay.

All right, I just you don't know because you haven't.

Oh, because it's okay.

I understand.

All right, yeah.

Well, before we make a motion on this, we could ask for comments from the public.

So, are there any comments from the public?

I knew it.

You know, I just happen to be the chair of the CNC, and we have a meeting tomorrow night at the river room at the uh community center.

So David, you are invited to come talk.

I'm sorry, wait, I don't do acronyms though.

What's the thing?

Yeah, what is it?

Council neighborhoods.

I put the uh this two is council neighborhoods.

You guys have been rattling off, so I got me on that.

So you're welcome to come talk, and I will be a pleasure to introduce you to all the people that come.

So that's one thing.

Uh another thing, you know, they have two uh stages during the um downtown chamber of commerce.

There's a youth one over in the uh Wells Fargo parking lot.

Are you aware of that?

Have you ever thought of saying maybe move them into the second stage and say, hey, we got the second stage here?

You may want to be inside instead of outside.

Yes, I don't know how much the noise filters in, but you have a potential stage there.

That maybe you could work out, and you do have a backdoor interest that could bring them in that way.

So you could have people just come the back way instead of coming through the front way, and then we put off the bathroom.

Um that's just a thought.

Another thing that you could do for that is take highlights of all the various plays and put it on a loop and just show it in the theater so people could stop in, see all the excitement, of course, the best shots, and then you know they'll circulate out.

Just the thought that uh you're working on this work plan.

Well, that's good.

I don't know anything about copyright things for clips from these companies.

Oh, yeah, that it's usually okay once once they once they've produced it, then they have a clip.

So okay.

May I ask this is the 645 p.m.

Um, some children's work.

What is this book that's what you're called?

They have the youth, okay.

So I just noticed it last year.

Very soon bands, teenagers, whatever.

You ask the chamber, ask you know, Peter Katz, what they're doing over there.

Yeah, it's not the R and Windfest.

They're not the main act, okay.

But they're over at the say if you go to the Art Wine Festival, there's the young people's part.

Yeah, and in fact, they back.

Well, they're right across right where the chamber office is.

They have a stage.

Okay.

So you may just say, hey, but you'd like to maybe come here or one or two groups, or just no, it's 103 degrees, but then you get to show the younger demographics.

And yes, at 40, you're extremely young.

Um, I'm just throwing, you know.

Just observations.

I I you guys are better at this than I am, so I'm just throwing some ideas out.

Well, I'm thinking whoever these kids are, they'd be a great um biographic for the make music day when we just start doing it.

Oh, right.

That they could give them one of the park space or the back.

Um, you know, I think this is a point of order, though I'm not sure we can.

Yeah, yeah, we can't we can't um discuss that, but I'm just thinking that it's okay.

Thanks for seeding us with that idea, yeah.

Okay, uh Mr.

Cox.

Okay, my comment is I think it's great that we would be reaching out to young people because there's so much of the involvement that I've had over the past 16 years.

It's been mostly with people even older than me.

And it's uh it's interesting because I talked to um I talked to Alison Hicks about this once, and and she said to me, She said, Well, she said, you know, I said I see lots of young people that are um ice cream social and other ice cream socials, stuff like that, but I don't see them getting involved beyond this.

And she said, Well, she says the people who get involved, that's how they are able to influence what they want in the city.

So I'm I think that's a great idea you have it.

I want to just emphasize it.

Thanks.

Well, you could have an ice cream social inside, and I would bring it to get ice cream.

Okay.

Um, so where are we on this?

Any other the only thing that we've talked about is just taking two and making ABC.

That was the only thing.

Taking what?

Taking uh item two and making it ABC.

Oh, right.

It's a small at the end.

Let's get discussion though.

Very cool.

Well, I just noticed I made a note though that under quarterly impact report.

So we've been doing that uh sprint feet for a while, but um I think it'd be nice to add a statement about new client impacts, also the 35th anniversary is not on the work plan, it's happening before you go from that.

Well, um, not necessarily for the point for any new what did you say?

New client impact new client impact report.

That's also vague and the um format or whatever can be decided on later.

Um, no, you're right, it's not.

Because initially it wasn't gonna.

Initially, yeah, I didn't initially it wasn't it was going to be in August and now it's gonna be in January.

So, additionally, I that's later on in the agenda.

So, so we can't put it on the work plan, or do we need to do that?

No, you can.

You most definitely can.

I'm just saying it's like Valerie didn't know.

So I was like and which last our last meeting because it was going to be in August and we'd be able to show it in August.

It didn't make sense to have it on our work.

It's going to be January.

It probably should be.

So where would it go?

It would go and it's a work item.

It's not an ongoing number three.

If we do two A B.

Yeah.

So if we number three.

Well, it's probably the time of three.

So it's yeah, we have to approve that, but but tentatively we come three would be our 35th.

Um, one more thing I wanted to note that we also don't have the um, do we have the the what?

Uh joint the gallery block again on our work plan.

It's up um the top one ongoing gallery talks, Wednesday, November.

On A.

Ongoing work.

Ongoing work, A?

Oh, thank you, seasonal galleries.

Okay.

Okay, right.

We've got two scheduled.

Okay.

Um, uh, 35th anyway.

So, yeah, I just crossed it off from last month.

Um well, we have a uh 35th anniversary celebration planning.

Uh January of 27.

Um, we had round table discussions, so you tell me like sounds like the milestone date that we would be discussing would have to be earlier than January 2027.

Yes.

Um you have a date for it set, right?

Oh, right, it's a that's right.

It's a month long set.

Um so.

Because we we had an ad hoc committee for that too.

Yes.

My apologies.

I just come back.

We won't have to put a line through it.

It's done.

Yeah.

Um, so if I just for clarifying question, it sounds like there would be a need for a work item.

So we just like maybe review the plan, like I know we're about to do that, it's our next agenda item, but what would the work it be for this debate for the 30th section?

That we're talking about adding pack.

So so we had an ad hoc committee and I got great ideas from the ad hoc committee meeting.

Um, and those can move forward.

I think it's just continuing with the ad hoc committee and then bringing the information to the body as we move closer to the event then so it's gonna be folks will get more involved.

Amending this would be an item to yeah, the ad hoc committee committee to ad hoc committee and uh bring uh updates back to the committee on regular basis, yeah.

That sound about what you were thinking about.

When we changed two to a b and c but how will it end up getting um formatted?

Are we gonna put it to milestones ABC or are we doing underneath the ABC?

They probably like an ongoing rejectory.

That's what I'm wondering.

Is it gonna be like the ongoing work items?

That would be my proposal is to format it so that we as that it would be C ongoing.

They're still kind of their own sections, but they're tied together now with that yeah, connections.

Sorry, just checking.

I was just wondering.

Okay, so now we have one, two, B, C, two, two, A, B, C, and three is a three-bit algorithm.

And we added new client impact reports to C and Andrew.

So I would like to move that we accept this draft uh work plan with the amendments on page.

Ongoing work item C have new client impact report folded.

But two what's currently is two, three, and four, be numbered as two A, two B, T B.

So I know we add a number three related to the 35th anniversary.

I check for I have this.

I'm so I have a comment that I just saw from last planning stuff to attack on, or do I have to amend your the entire motion?

I only have one amendment.

Why don't you tell me that maybe I'll make the whole other?

I for increased communication, um, community connections.

The only thing is to um that I have is to um that I noted was to gather community input on various topics with just a language I wanted to add.

That's one of the intentions of um increase communications to gather community input because each one requires gathering community input.

So I just wanted to so does the 35th.

I just wanted to add that somewhere, that language just to be clear.

I mean that you want to gather community input for yeah, it's on various topics for the increased community connections.

And it gives us a it's a a little bit of elasticity.

So let me try this as a rephrase of my motion.

So I move to accept the draft work plan um with the modifications of ongoing work item C adding new client impact report to that, um, on work items, uh leaving one alone, changing two to be a broad increase community connections to gather community input and spread awareness.

Under that, to A would be participating in community neighborhood meetings, etc.

Two B would be review Mountain View Arts and Wine Festival on Castro Street.

Two C would be review make music day.

The new item three would be uh the 35th anniversary uh updates from the ad hoc committee and from that.

I second that.

Okay, everyone in favor.

Okay, uh passes motion passes um unanimously.

Um, okay, when we go in the line, I have two, two, tour of last year's second.

Oh, three, tell us what that's like about in the day when we had other committee members, we did a tour to the Leisher Center Influence Group.

And that's important to this facility because one, it's the same architect, so it's very similar in um they have they have three stages, but it's it's also the same age.

It was built about the same time.

So we're only about a week or off of each other.

Okay, and it's a very good um sense of gives you a very good sense of like how they operate and care for their facility and what the operations are there and kind of gleans what the potential is here for this center.

So basically it would have to be um and you guys can add in.

I mean, you do the last time.

Well, then we gotta take you this time.

Um, so what I'm thinking is it, you know, we can it'll have to be a posted meeting, but we can go and tour the facility.

Um Carolyn Jackson is the managing director there, and she's very gracious, so um we can figure this out, and I'm thinking that this summer, it's probably a little less busy.

Um, you know, early fall, we can pick a date and everybody can go up to the van and we went over and they gave us a tour and took us backstage and showed us, you know where everything was and then it really kind of gives you um just a good sense of kind of how we compare at 35 years old to another facility that's equally the same age not comparing a new facility to us and the potential of us what this is I love it.

Oh that sounds great.

Whoopsie did you prefer a Saturday Saturdays tend to be better.

And I'll reach out to everybody and we'll figure out I'll reach out to Carolyn first I'll reach out to Carolyn to figure out like what timing work for them.

And then we'll figure out they'll show up with ballet.

Hi we're here.

Yeah and then we'll figure out and and I'll include you even though you're not a new committee member I've forgotten that you didn't you went to the other one.

Yeah I went to yeah we uh Livermore yeah Walnut Creek.

There's an Earth where Walnut Creek okay great yeah I did not go to Walnut Creek.

Well look a similar size city to water it's smaller.

Yeah it's not the same demographic at all like or composition so I wouldn't size wise yeah but I think it's kind of one of the bigger theaters in that area is the tracks um groups from a lot more bridges it's um in the way to be the old sunset town it's what the old sunset town yeah don't get caught in Walnut Creek.

Oh really that's back in the day yes oh my but times have changed times have changed thank goodness um yeah I've really enjoyed it and it was uh eye-opening so I think you'll enjoy it okay is that all for that that's all for that yeah just make it a yes item six committee staff announcements updates requests and committee reports there that's me so update on the 35th anniversary celebration um as I alluded to earlier uh we've moved the date um I have an explanation for it we uh as you all know are spending our money to update and um take care of some safety items in the facility and just improve the overall uh facility and our main stage deck as we call it our floor is in serious disrepair and we were able to get the RFP out it's posted right now have time in August to make the repairs so what that meant is we were going to do repairs and three day late three days later we were gonna do a 35th anniversary and that felt a little uncomfortable because if they need an extra day or two days um that's a little too tight so I felt in my due diligence for the facility that we needed to move forward with replacing the deck and getting that repaired we'll have a brand new stage floor for coming season that launches in September and we actually opened in January 35 years ago so it's a little you know we're gonna have to do some marketing on it but if we have an anniversary celebration in January it's you know celebrating the past 35 years of operations.

So and we pretty much have the entire month of January I blocked it off because I was going to be doing repairs in January so I kind of just flipped it.

So I'm going to put together basically a couple things a little bit of a mini presenting season I'm already talking to some artists and then we have an entire weekend that we'll of course do what I will call open house and it'll be free and open to the public to come and that'll be our community groups and that's kind of what we'd already talked about with um Carolyn's at the committee level of doing a um community day and having you know our community groups come and perform and having all the stages up and things going on and giveaways and just the general free and open for everyone.

But we're looking at bringing in um hopefully a headliner.

I'm having a little conversation with some folks and then I'm going to the wall conference in September.

Um but I'm also everyone's already launching their seasons right now, so I'm looking at my um counterparts' seasons and looking at who they have around December, February, and might I be able to um take some gas money to come hang here for weekend in January.

So more to come on that.

More to come.

Lots more to come.

Very exciting.

So I have a facilities question.

Yes.

I told a friend that the floor was being ripped up and she wanted to know what you were gonna do with the hood.

Um because it's been painted probably a hundred and fifty times by now.

Um and it's very damaged, it'll get rid of the dumpster.

It's it's basically toxic too because it's not wood, it's been painted, so it has to go.

Yeah.

I guess she was thinking it was a pristine hardwood floor, which why would they rip it up?

Yeah, so no no.

Um yeah, so it's basically you know, but the sprung, the the other part of it is because it's also a cushion sprung, um, that has long been.

So doesn't give our dancers any cushion stage, so I felt it was irresponsible and not fix that when I have the opportunity to fix it now.

And then we have a nice fresh new stage for our system and first one that'll come in and dance on it's me.

So, yeah, so I know how long is a stage supposed to last.

It depends on the pounding, but yeah, it should probably be replaced about every 20.

Okay.

Is this our first replacement?

Yes, okay, yeah.

So pieces and parts of it have been replaced and band-aided in various spots, but you can only do that for so long because it is just not it's not safe because you know we keep tearing it up and screwing things down, and then you can do it on even, which is not for the 35th too, just a little bit of it.

So then I would put in contact with the the coordinate, the staff leads on for the youth advisory committee.

So we're the advisor at some capacity just regarding youth at 35th.

I mean, however that moves forward, you know.

But um, that's just one thing I wanted to know.

Ice cream social.

No, they're uh hopefully they get to have some autonomy as to an open mic or something like that, but that's the idea, help them coordinate.

I'll surely make sure that they are coordinated.

Happy to help on that.

Well, I'd like to compliment Teresa's management of center because she's made many upgrades since I've known her.

I met you a what a month after you came on or something like that, right?

I've been hearing all the I started in um it'll be four years this August.

Yeah.

It's the whole the whole place is much safer.

In the building.

Fantastic.

Yeah, thank you very much, Carol.

I appreciate that.

Yeah, it's been a labor of love, but she's um I've I've called her in in days previous in and I I hope there'll be a day when I won't say this.

I call her the grandma house.

She's a little bit like your grandma's house in that yeah, there's nothing wrong with the bones.

She's a great house.

She's beautiful, but you know, that olive covered stove needs to go.

Just some things that need to be updated.

So you know, I think everybody's been through that house at one point in their life, so that's I kind of refer to her to that, but you know, as we replace the deck, and then we will the second stage will be next.

So we'll replace the floor and second stage and two seats.

So there's a lot of things lined up.

This was important.

You can't put in a third floor like it was supposed to have.

So there'd be rehearsal space and all that.

That and a full floor will say, yeah.

Yeah.

A couple things.

Okay.

I have a question.

Is there anything that we as a committee are doing for the 35th that we need need to be involved in um since we meet back in August?

I mean, you guys already have an ad hoc committee for the meeting.

At this time, I don't think we have anything to do back with for the committee specifically right now, not for January.

Well, now for January, but specifically, we kind of just plotted out uh, I guess a few things that we could share.

You know, the committee could share is that um we agreed to like four to eight p.m.

You know, not an all-day event, but very very tight, nice event timeline.

Okay, um, and both stages running at the same time.

I think in January we may lose the park stage, depending on weather, but right, you know, okay.

Oh yeah, it's not that's you know, that's a minor, you know, for everything.

This is the weekend, the open house weekend that you're talking about, and yeah, you're you haven't set that date yet because that's gonna be contingent on what you're able to fill up with the other people.

Yeah, okay, right.

So and hopefully, hopefully, like I said, I'm having conversations right now.

Um, so hopefully by August I should be able to tell you that this is the open house weekend.

Yeah, and then um the others will be contractually driven.

Okay.

And David, what we were saying about the youth contingent of this, we're trying to connect to it.

It's it's for the open house situation as well.

I believe.

Well, whatever.

Well, it was kind of a kind of a way to give them like an you know an hour at the on the second stage for open bike and be able to just have the teams come in and just do what teens do.

And I was just wondering how our work plan of reaching out to the community is connecting.

Is that something that'd be an agenda item for August?

Like if there's been through the ad hoc right now.

Um, but um, agenda item.

Yeah, had one specifically.

I would think that you know, we've we're we're not gonna meet in July and the ad hoc now that we've moved the date, we can like get back at it.

Um and then you know, there would be an update definitely in August.

Are you thinking of something specific in the I'm just thinking this year?

One of the teams to come to something or present something.

No, no, I was just thinking about like you know, using this as an opportunity to kind of set the stage for our community partnerships that would eventually also feed into Make Music Day.

Like I'm thinking like, you know, like CSMA is such a great um you know institution near in the area, if like I think it's as simple as like fighting them all getting them somehow involved where that it's not just an event that they're attending or I don't know, I'm just thinking like CSMA as an organization, and then obviously we already have like PYT and stuff, but there's um I'm just thinking all the different youth um organizations that are out here, you know.

That's true.

I think we're still on just six on announcements.

This wasn't this, yeah.

This is six point one.

We've kind of skipped over to six one.

We are in six one, I thought.

Yeah, okay.

I wanted to also bring up the dinner.

I did too.

I was like, yeah.

So do we also tie off the sure I was gonna wonder?

Can we tie off the um 35th anniversary session?

Real quick, but go back.

Okay, so there's no action item to be taken right now.

So for general committee.

And you guys will just give us an update in August.

That's the as we can forward the next time we meet.

Yeah.

Okay.

So that's that.

Um I just wanted to comment on the I had we uh we hadn't discussed just as an ad hoc because while we're in discussion about general things, we hadn't discussed the idea of of reaching out to a non-city entity, I think.

I'd that we didn't uh in regards to being present in that capacity was just the present on the stage.

No, we haven't talked about that.

Um in which like and or like a CSMA in some way to be um that's an interesting and uh or physically kind of intrigues me because I feel interesting.

I don't I just want to comment just like that went to my mind.

I heard that and I agree, very excited to hear an update from all in August plans and there's ways that the rest of us could help with certain things that the ad hoc committee would like us to know.

Okay.

Yeah, I would I would love to help in whatever youth engagement we're looking like, this whole trying to get younger demographic, 40-year-old younger demographic, like you know, if there's ideas or whatever that come up there, um I'd love to I don't know what it looks like, but I'd love to brainstorm it.

Yeah, in August we prevent some where if we meet that hot committee meets, then we can present something and have a discussion.

So can I move back to the dinner then?

Yes, volunteer dinner.

So that's how you and you went and defined went, so did you think?

I thought it was such a lovely event.

It was so nice to um I was amazed at how many volunteers we have and not just the number, but the sheer number of years that all these people have volunteered.

You know, I thought they did such a great presentation saying like this many hours in you know, this many years and totaling like just how much how much support the um the centers had and a shock that they had people who have been volunteering as far back as the inauguration of 35 years ago.

Like the fact that somebody has continually volunteered for 35 years is insane, you know, and um it it just I don't know, I thought it was quite amazing and I thought it was very cool the way I sat on the stage and had um the meal and it was very smooth flowing, like it wasn't like you know, like one of those weddings where people are like, what is my table gonna get called?

They are the ushers, so yeah.

They are very good at that, you know.

So um, and and the food was good and it was nice to just chat with you know different people.

So um I thought it was really inspiring, and um and like I like that they acknowledged some people who are first year, like within their first year that they had done a lot of powers.

It's kind of good to see like the benchmark.

Um, so I just really wonder how you get all these volunteers.

Like, how's my like question?

Like, how do people end up joining that?

Like, how does that word of mouth?

Like, it's a bit of word of mouth, and then I will be honest, like a lot of our volunteers um volunteer um here, they volunteer at the hammer or they volunteer here and they also volunteer at Lucy Stern.

Yeah.

Um, you know, it's a way to be able to see most of the performances, so you know there's that and it's it's kind of its own little circle of folks.

So there's that, you know, that kind of pod of the folks.

Okay.

And you just have other folks that you know sign up with the city.

Oh, okay.

Is it like 18 year old minimum or like 16?

Yeah, 18.

60, we we can take, I mean, we don't we don't we don't have anybody on recording, so like we're not gonna get the 16 year olds.

But not it's not that we couldn't take them, we just have to have a um uh the hour with hourly work because they're after hours, you know.

Like the shows will go until you might be there until 10:30.

I was just thinking for high school kids who need like their volunteer hours, yeah, and and if they're already like theater arts kids who are into it, it's like a good fit.

Yeah, no, that's crazy.

Yeah, I mean, yeah.

Instead of pipeline, I don't know, it's kind of interesting.

We could do that.

Well, I started volunteering in Chicago because I and I didn't have to pay a hundred dollars to see a production.

I mean, uh, the dinner this occurred to me.

That's what I realized, yeah.

So I think it's they can see all the shows.

I think somebody was joking that she had seen come from away, but like eight times at that moment.

That's kind of interesting, yeah.

It's an interesting.

Well, because we had such full houses for that when we needed a full compliment, and so we were short.

So we were sending out emails like if you have time and can do this, and she's like, Yeah, I ended up seeing it six times.

And I thought Orren, or yes.

Um, did a great job speaking, and um clearly also the camaraderie that is built in just his his language was how long has he been with the center?

Because he's he's he's been there six years now.

Okay.

So um that was also lovely to hear him at the beginning in and how he coordinates the ums and a lot of the volunteers had um great um is for how he handles a lot as well.

So that was something that for it.

Yeah, that was good to see that they all really admired him and enjoyed his work.

Well, I moved here 12 years ago, and that is actually one of the first things I did was the Usher training because I was so good at that sort of thing.

Ooh, Chicago and the training was kind of onerous at that time.

It was very very detailed and all that way more details, because in my opinion, if all these weird scenarios come up that people were asking about, the answer is go find the house manager, you know.

Right, yeah, volunteer staff.

It's like, yeah, whatever.

So um it's all streamlined, it's you know runs very smooth, and uh uh the same thing with the awards ceremony and having it on the stage was a a pretty brilliant uh stroke too because it's a lot more spacious than the lab the lobby.

Everybody was just jammed in there.

That's a lovely event.

Yeah.

So more kudos for Teresa.

Oh, yeah.

I was speaking with some of the ushers too.

With some of the changes, whether it's code of conduct or different things, they actually there was um the adjustments they noted are going well as well, so in their comportment as ushers as well, and so that was lovely to hear whatever changes are happening, have been um the ushers are in full support of that.

So from top to bottom, seems to be a well-oiled machine.

Let's see, congrats on the and I assume that ushers get to see the shows for free.

Yep.

Thank you.

There's an organization I volunteered for theater group in the Bay Area, South Bay.

Um, and uh, if you wanted to see the show, you had to buy a ticket still.

I'm not sure.

Oh, so I I did that twice.

Twice.

So that's uh seems like a better way of getting volunteers.

It's a little easier that way.

Um that's fantastic.

Yeah, that's unusual.

I also want to go to the usher as best they opened up.

And I bet you see if we did it.

Well, I did it as a kid in the Fort Wing Civic Theater.

With like spots, his ushering and it was impromptu experience.

Like they I think we begin like an hour and a half before the show, and then basically just familiar ourselves was the map.

Yeah, that was our main specific.

To direct people to the right seats and stuff, so it wasn't like advanced thing.

Not like Chicago.

Advanced ushers.

Right.

Advancing theater.

Or advancing downtown.

Actually, it was my experience when I moved here.

This Chicago was a lot more laid back than mountain.

It made no sense to me.

We were in California.

So, as far as I can tell that our next meeting is scheduled for August 19th.

Can we just confirm that people might be available to go to the forum?

Yes, yeah.

It'll be an exciting updates.

I know I'm so excited.

Well, I'm on a wait list for my free shoreline tickets.

Yeah, I should be here.

That's Neil with Akon.

Okay, so it looks like we will have quorum.

So I think we are good to go.

So I this performing arts meeting of June twenty fourth is adjourned at 7.20 p.m.

Thank you