Ready?

Okay, here we go.

This uh special civil civil service commission meeting for October 14th as uh 2025 is called to order.

Uh Caitlin, will you please take roll?

Commissioner Aguilera here.

Commissioner Mason here, Chair Halliday?

Here, Vice Chair Fitzgerald is absent.

All other commissioners are present.

Thank you.

Thank you, Caitlin.

Any changes to the agenda or supplemental reports?

No changes or edits.

Next we move into item three, public comment.

Public comment provides uh an opportunity for members of the public to directly address the commission on items of interest within the subject matter jurisdiction of the commission.

If your comments pertain to a specific item on the agenda, reserve your comments until that item is before the commission.

Are there any public comments from the audience?

Seeing none, uh since we have no received no additional comments uh from the public, we will now conclude the general public comment portion of the agenda and move on to the consent calendar.

Um these routine items can be approved with one motion and vote.

If a commissioner wishes to discuss an item, they can request that the item be removed from the consent calendar.

After the remaining items are approved, items which are removed are considered separately.

Is there a motion to approve the consent calendar?

I move to approve the consent calendar.

I'll second that.

All those in favor, aye, opposed, and the motion passes.

So moving on.

Moving on to a difficult page turn.

There we go.

Um item five, administrative reports.

Uh we'll now hear a report from staff on item 5a.

Thank you, Chair Halliday.

And today's uh report will be an update on the Civil Service Commission special vacancy for one classified employee elected position with the term ending on June 30th, 2027.

As a background for those in the audience or online, the civil service commission consists of five members who serve on terms of three years uh per per appointment.

Two commissioners are appointed by the council, two are elected by classified employees, and the fifth commissioner is appointed by the other four commissioners.

In September of this year, Commissioner Riesenberg notified us of a resignation in which her term, which was due to expire in June 30th, on June 30th of 2027, will be vacant.

So we will be having uh the timeline to fill the vacancy for that employee elected position would be that tomorrow the city clerk's office will have a call for nominations to employees to accept the nominations uh until October 24th, 2025.

The individuals will then have until October 30th to submit biographical statements to the city clerk, and then we'll have a notice of the election with the candidate names and those biographical statements and detailed instructions on how to vote, and that will be posted on Friday, October 31st.

The employee election will be held on November 6th and November 7th, and they will be able to the elections will be able to be uh you'll be able to vote at city hall and at the courtyard.

And if you're unable to vote in person, then folks can request an absentee ballot from the city clerk's office starting on November 3rd.

Then the votes will be counted by the city clerk's office on November 10th, and the results will be distributed by um and a notice will be distributed after that point.

The person elected, we're planning to have them be sworn in prior to the November 17th regular civil service commission meeting.

So, with that, um that is the the update on on the vacancy and happy to answer any questions related to that.

Thanks, MJ.

Um, any public comments uh from the audience on items 5a?

Seeing none.

Uh any comments or questions from commissioners?

Seeing none.

Is there a motion to approve staff's recommendation?

I move to approve that we receive this report.

I'll second that.

All those in favor say aye.

Aye.

Opposed.

And the motion passes.

Um moving on to item six, comments by commissioners and staff.

Are there any comments from the commissioners?

Seeing none.

Any comments from staff?

I just wanted to make a quick introduction.

We have in the audience here Kristen Bennett who just joined the HR team recently.

She was hired into the limited term position that was added in the budget to do training and organizational development.

So wanted to introduce her to the commission, and uh she's gonna be doing a lot of great work throughout the city.

That's great.

Nice to have you with us.

Um Caitlin, can you uh I can you uh provide an update on the recruitment status report, please.

Yes, thank you, Chair Halliday.

So just a quick recruitment update for the commission.

We're currently working on two recruitments right now in our finance department.

So we're holding phone interviews for accounting technician and then panel interviews next week for accounting supervisor in our community development department.

We're currently accepting applications for an assistant associate planner, and then our probably our our biggest update is our promotional recruitment for police sergeant.

So I wanted to share our timeline with the commission.

We we went live with a coming soon notice on September 29th, and then on October 7th, we held our first information session where employees could hear from the chief and learn more about the position.

Then on October 8th, the application submittal period opened this Friday, October 17th.

We'll be holding our second information session if folks missed the first one, and then the application submittal period closes this Sunday, October 19th, and we're planning on holding the promotional testing the week of November 3rd.

Um we'll most likely have multiple days of testing, and then we will be asking the commission to promulgate the list at the regular meeting on November 17th.

So we greatly appreciate your attendance at that meeting, and then November 18th, we're planning on doing chiefs interviews.

And then one other quick update.

We also went out to the Sacramento State Job Fair, and we'll be participating in the Santa Rosa Junior College job fair on October 29th.

And that's our update.

Thank you.

Thank you, Caitlin.

Um J, can you please provide an update on the expiration list report?

Yes, happy to.

So before you is the list of scheduled expiration lists, including police sergeant.

This is the one from 2023.

So this will be the the two-year period, and then a few different continuous recruitments, including police officer lateral, four of those, two police officer trainee lists, and then a public safety dispatcher lateral and public safety dispatch call taker.

So those are all um due to the uh scheduled automatic expiration.

All right, thank you.

And that brings us to item seven adjournment.

And uh like everybody to please note that the October 20th Civil Service Commission will be canceled.

Next regularly scheduled meeting is scheduled for November 17th, 2025, and we've already got business to look at at that meeting.

So thank you.

Uh meeting adjourned.

Thank you all.