All right.

I'll call to order the regular Civil Service Commission meeting for May 18th.

Please take rule, Caitlin.

Commissioner Aguilera.

Here.

Commissioner Holliday.

Here.

Commissioner Mason.

Here.

Vice Chair Fitzgerald.

Here.

Chair Halliday?

Here.

All commissioners are present.

Thank you.

Thank you, Caitlin.

Moving on to section two, agenda review and supplemental reports.

Any changes to the agenda or supplemental reports?

No changes.

Very good.

Moving on to section three.

Public comment.

Public comment provides an opportunity for members of the public to directly address the commission on items of interest within the subject matter jurisdiction of the commission.

If your comments pertain to a specific item on the agenda, please reserve your comments until that item is before the commission.

Are there any public comments from the audience?

Seeing none, um, since there are no additional comments from the public, we'll conclude the general public comment portion of this agenda and move on to section four, the consent calendar.

These routine items can be approved with one motion and a vote.

If a commissioner wishes to discuss an item, they can request that the item be removed from the consent calendar.

And after the remaining items are approved, items which are removed or considered separately.

I'd like to remove item 4A.

Uh so noted, we'll move uh 4A off of the consent calendar.

Is there a motion to approve items 4B and 4C on the consent calendar?

I move to approve items 4B and 4C on the consent calendar.

Thank you.

And a second, I'll second that.

Thank you.

All those in favor say aye.

Aye.

Opposed.

Abstentions.

And uh motion passes.

Now we'll move on to item 4A.

Is there a motion to approve 4A on the consent calendar?

Move to approve item 4A on the consent calendar.

Second.

All those in favor say aye.

Aye.

Opposed.

And abstentions.

And the motion passes.

Um moving on to section five, administrative reports.

Um, uh we will now hear a report from staff on item 5A.

Thank you, Mr.

Halliday.

The recommended action before you on item 5A is to receive the report regarding the upcoming civil service commissioner vacancies, uh, effective June 30th, 2026.

So this item is informational and intended to update the commission regarding two upcoming term expirations occurring on June 30th, 2026.

As outlined in the report, the terms for Commissioner Halliday and Commissioner Aguilera are scheduled to expire at the end of June.

Consistent with the city charter and civil service rules.

One position is filled through City Council appointment, and one position is filled through election by employees in the classified service.

Staff anticipates initiating the employee election process in late May slash early June to allow sufficient time for nominations, ballot distribution, and certification prior to the July 1 transition.

I can go into more details regarding those dates, including tomorrow, where the city clerk will distribute a call for no nominations to employees, and those will be accepted.

The nominations will be accepted until June 12th at 5 p.m.

Individuals that are nominated will then have until June 17th to submit biographical statements and then a notice of election with the candidate names, their biographical statements, and detailed instructions on how to vote will be posted on June 18th.

The election themselves for the employees will be held on June 25th and 26th, and then employees will be able to submit their votes at various city offices, including ballot locations at the city hall and the courtyard.

And votes will be counted by the city clerk's office on June 29th, and a notice of election results will be distributed, and the person elected will be sworn in prior to the July 20th Civil Service Commission meeting.

Then with respect to the council process, those applications were being accepted until I believe last Friday.

So that process is now closed.

City Clerk's office will now take the next steps to verify the applicant's residency within city limits and voter registration.

Then city council will interview applicants at a public meeting and appoint a new commissioner at a future future city council meeting for the council appointed position.

So staff does also want to recognize and thank the current commissioners for their service and commitment to the civil service system.

And that tonight's requested action is for you to receive and happy to answer any questions regarding that timeline.

First we'll hear from public comments on items 5A.

Anything from the audience?

Seeing none, uh questions or comments from commissioners.

Seeing none.

I move to receive staff's update.

I'll second that.

Great.

We have a uh motion and a second.

All those in favor say aye.

Aye.

Opposed.

And the motion passes.

We will now move on to item 5B and hear a report from MJ on item 5B.

Thank you.

The recommended action for item 5B is to adopt the resolution recommending that the city council approve the emergency manager classification specification and salary range and incorporate the classification into city's classification plan.

So to provide a little background, the human resources department received a new classification request from the fire department for an emergency manager position to strengthen the city's emergency management capabilities.

In June of last year, council adopted the budget for the following two fiscal years, and that did include approving a new budgeted position of emergency manager beginning fiscal year 26-27.

So with that, this position was studied, and it the main responsibilities are to enhance staff preparedness for all types of emergencies, including the improvement of understanding of emergency plans, roles, and responsibilities, and provide job-specific training for key personnel.

The emergency manager would also support the pre-development of emergency management objectives, educating, sorry, updating the critical maps, and improving overall efficiency of our emergency operations center, otherwise known as the EOC.

Staff work to ensure the proposed classification appropriately aligns with the scope of duties, level of responsibility, and market considerations.

So I do want to point to the exhibit or attachment one that shows the org chart of the fire department, including the fire chief at the top.

And then you'll see the existing three divisions are administration, operations, and fire prevention with the classifications that lead those distinctive divisions, and then you'll see emergency management.

That's the new division and classification that would lead that division, there.

And it's important to note in terms of the salary alignment, we felt it was appropriate and recommended to align the emergency manager salary range with that of the principal management analyst who oversees the administration division.

So the top step of that salary range is 154,294.57 cents.

And we've again felt that that was appropriate as a managerial counterpart within the fire department.

The affected bargaining unit AMP or the administrative managerial and professional employees was given an opportunity to review and agreed with staff's recommendation.

So happy to answer any other questions.

I know that the fire chief is here as well.

But yeah, that's our recommendation.

Thank you, MJ.

Um any public comments from the audience on 5B.

Again, seeing none, we'll move on to questions or comments from the commissioners.

I have a question in the um, and I may have just missed this, and I I probably should go through it more closely, but in the staff report, you say in addition, the emergency manager would ensure compliance with Calosha and the Federal Emergency Management Agency FEMA.

And I guess I'm looking, having worked in HR for many years.

Calosha compliance is so important, and it's in different areas and different agencies.

Sometimes it's HR, sometimes risk management is has responsibility for that with the safety officer in finance.

So it can be in different places.

So I'm assuming from the staff report that's what you mean, like maintaining safety protocols for compliance with Kalosha, the MDES manual, you know, the data material sheets, hazard all of that is it's huge and it falls through the cracks a lot, but I didn't see it called out here.

So good evening, thank you.

I believe that the reference is supposed to be, correct me if I'm wrong, MJ Cal OES and CEMA.

Oh, did I not Caleb?

No, you didn't misread it.

I think it's supposed to read Cal OES and not Cal OC.

Oh, well, that makes sense.

Under emergency management and planning.

Okay.

Thank you.

And apologies about that.

Okay.

I just was thank you.

That explains it.

Are there other questions or comments from commissioners?

I just wonder, are there additional staff that will support the work of the new position?

So while in the fire department, there is one allocation under the emergency management division.

There are existing staff members in different departments, including HR risk manager and the risk and the city manager's office that would have components of this, but I think the intent would be to have this emergency manager position kind of oversee the entire plan for the city.

Yeah, I don't know if we don't.

Chief.

Any other questions or comments?

Then we'll move on to a motion.

Is there a motion to approve the staff's recommendation?

I move to approve the staff's recommendation to create a new classification specification for emergency manager in the fire department.

I can second that motion.

Thank you.

Uh all those in favor say aye.

Aye.

Proposed.

And the motion passes.

Um moving on to uh section six comments by the commissioners and staff.

Any comments from the commissioners.

I just want to do another shout out uh for the um work that city employees did in throwing the boards and commission celebration.

It was well attended.

It was um it was great fun, except for the people who had to speak in front of the group.

And um uh just uh an acknowledgement that that doesn't those things don't fall together easily.

There's a lot of there's a lot of heavy lifting that gets done to make those things come up.

So thank you for that.

Okay.

Anything else?

Um comments from staff.

Just appreciative of everyone's participation so far.

Yeah, we'll be sure to pass along the sentiments to the city clerk's office and and the team that runs that because it's a it's a great time.

Great, thank you.

Um item six C.

Caitlin, can you provide an update on the recruitment status report?

Yes, thank you, Chair.

So this week we'll be conducting interviews for associate civil engineer in our utilities department.

We're gonna be holding interviews on Thursday, and then next week we're gonna be holding interviews for a heavy equipment operator in our public works department, and then yesterday the application filing period closed for public safety dispatch call taker.

So we reviewed applications today.

We're gonna be running those applicants through our critical testing, and then we'll be holding an information session next week for the applicants to learn more about the positions and how to prepare for that critical test.

Also, we're currently accepting applications right now for a utilities program compliance coordinator, and that closes on May 26th.

We're also working on setting up another physical agility test for our police officer trainee recruitment.

We'll be holding that PAT on June 4th out at Napa Valley College, and we continue to accept applications for our continuous recruitments for senior traffic engineer, lateral police officer, and also trainee as well.

Thank you.

Thank you, Caitlin.

And on to 6D MJ, can you please provide an update on the expiration list report?

Yes.

So the recommended action is to receive the eligible lists expiration report regarding these scheduled automatic expiration of eligible lists.

This includes two police related um lists including the trainee and the lateral officer those resulted in in one hire and then also included in this list is the engineering assistant specific to GIS and public works that resulted in a hire as well as the deputy finance director that resulted in a hire.

Happy to answer any questions questions?

Seeing none we'll move to section seven adjournment of the next regularly scheduled meeting of the Civil Service Commission scheduled for June 15th and the meeting is adjourned.

Thank you.