OPENPUBLICA · PUBLIC MEETING RECORD
Record of Proceedings

Napa Civil Service Commission Meeting Summary - May 18, 2026

City Council — Monday, May 18, 2026
BodyNapa, California
SessionCity Council
DateMonday, May 18, 2026
StatusFILED
Video Record
0:00 / 15:06
Transcript — Verbatim
0:02

All right.

0:03

I'll call to order the regular Civil Service Commission meeting for May 18th.

0:09

Please take rule, Caitlin.

0:12

Commissioner Aguilera.

0:13

Here.

0:14

Commissioner Holliday.

0:15

Here.

0:15

Commissioner Mason.

0:17

Here.

0:17

Vice Chair Fitzgerald.

0:19

Here.

0:19

Chair Halliday?

0:20

Here.

0:21

All commissioners are present.

0:22

Thank you.

0:23

Thank you, Caitlin.

0:24

Moving on to section two, agenda review and supplemental reports.

0:28

Any changes to the agenda or supplemental reports?

0:32

No changes.

0:33

Very good.

0:34

Moving on to section three.

0:36

Public comment.

0:37

Public comment provides an opportunity for members of the public to directly address the commission on items of interest within the subject matter jurisdiction of the commission.

0:46

If your comments pertain to a specific item on the agenda, please reserve your comments until that item is before the commission.

0:53

Are there any public comments from the audience?

0:58

Seeing none, um, since there are no additional comments from the public, we'll conclude the general public comment portion of this agenda and move on to section four, the consent calendar.

1:09

These routine items can be approved with one motion and a vote.

1:12

If a commissioner wishes to discuss an item, they can request that the item be removed from the consent calendar.

1:18

And after the remaining items are approved, items which are removed or considered separately.

1:24

I'd like to remove item 4A.

1:26

Uh so noted, we'll move uh 4A off of the consent calendar.

1:31

Is there a motion to approve items 4B and 4C on the consent calendar?

1:36

I move to approve items 4B and 4C on the consent calendar.

1:41

Thank you.

1:42

And a second, I'll second that.

1:44

Thank you.

1:45

All those in favor say aye.

1:47

Aye.

1:48

Opposed.

1:49

Abstentions.

1:51

And uh motion passes.

1:53

Now we'll move on to item 4A.

1:58

Is there a motion to approve 4A on the consent calendar?

2:02

Move to approve item 4A on the consent calendar.

2:05

Second.

2:05

All those in favor say aye.

2:07

Aye.

2:08

Opposed.

2:09

And abstentions.

2:12

And the motion passes.

2:14

Um moving on to section five, administrative reports.

2:18

Um, uh we will now hear a report from staff on item 5A.

2:26

Thank you, Mr.

2:27

Halliday.

2:27

The recommended action before you on item 5A is to receive the report regarding the upcoming civil service commissioner vacancies, uh, effective June 30th, 2026.

2:38

So this item is informational and intended to update the commission regarding two upcoming term expirations occurring on June 30th, 2026.

2:47

As outlined in the report, the terms for Commissioner Halliday and Commissioner Aguilera are scheduled to expire at the end of June.

2:55

Consistent with the city charter and civil service rules.

2:58

One position is filled through City Council appointment, and one position is filled through election by employees in the classified service.

3:06

Staff anticipates initiating the employee election process in late May slash early June to allow sufficient time for nominations, ballot distribution, and certification prior to the July 1 transition.

Discussion Breakdown — Share of Meeting
Personnel Matters█████████████████████████████████████████████70%
Procedural███████████████████30%
Summary of Proceedings

Napa Civil Service Commission Meeting Summary - May 18, 2026

The Napa Civil Service Commission held its regular meeting on May 18, 2026, at 1:15 PM. All five commissioners were present. The meeting began with approval of the consent calendar (items 4B, 4C, and 4A separately), then received administrative reports on upcoming commissioner vacancies and a new emergency manager classification, and concluded with staff updates on recruitments and eligible lists.

Consent Calendar

  • Items 4B and 4C: Approved by unanimous vote (motion by Fitzgerald, second by Aguilera).
  • Item 4A: Removed from the consent calendar upon request, then approved separately by unanimous vote (motion by Mason, second by Halliday). Specific contents of these routine items were not detailed in the transcript.

Public Comments & Testimony

  • No public comments were made during the general public comment period or during specific agenda items.

Discussion Items

  • 5A – Civil Service Commissioner Vacancies: Staff presented an informational report on two upcoming term expirations (Commissioners Halliday and Aguilera) effective June 30, 2026. One position is filled by City Council appointment (application period closed on May 15, 2026), and the other by employee election. Staff detailed the election timeline: call for nominations on May 19, nominations accepted until June 12, biographical statements due June 17, notice of election posted June 18, voting on June 25–26 at city hall and the courtyard, vote counting on June 29, and swearing-in before the July 20 commission meeting. The commission unanimously approved a motion to receive the report.
  • 5B – Emergency Manager Classification: Staff recommended adoption of a resolution to create an Emergency Manager classification and salary range within the Fire Department, aligned with the Principal Management Analyst (top step: $154,294.57). The position, approved in the FY 26-27 budget, will strengthen emergency management capabilities, including training, plan development, and EOC efficiency. Commissioner Holliday inquired about CalOSHA compliance; staff clarified that the intended reference was to Cal OES (California Office of Emergency Services), not CalOSHA. The Fire Chief was present to answer questions. The commission unanimously approved the staff recommendation.

Staff Updates & Commissioner Comments

  • Commissioner Comments: A commissioner thanked city employees for organizing the Boards and Commissions Celebration, noting it was well-attended and required significant effort.
  • Recruitment Reports (6C): Staff reported upcoming interviews for Associate Civil Engineer (w/c May 18), Heavy Equipment Operator (w/c May 25), and a closed application period for Public Safety Dispatch Call Taker. An information session is planned next week. Applications are open through May 26 for a Utilities Program Compliance Coordinator. A physical agility test for Police Officer Trainee is set for June 4 at Napa Valley College. Continuous recruitments continue for Senior Traffic Engineer, Lateral Police Officer, and Trainee.
  • Eligible Lists Expiration (6D): Staff received a report on automatically expiring eligible lists, including two police-related lists (resulting in one hire), an Engineering Assistant (GIS/Public Works, one hire), and a Deputy Finance Director (one hire). No further action was taken.

Key Outcomes

  • Approved: Consent calendar items 4B, 4C, and 4A (all by unanimous vote).
  • Approved: Motion to receive staff update on commissioner vacancies (5A).
  • Approved: Resolution recommending creation of Emergency Manager classification and salary range (5B).
  • Noted: Upcoming commissioner election timeline and recruitment activities.
  • Adjourned: Next regular meeting scheduled for June 15, 2026.

Meeting Transcript

All right. I'll call to order the regular Civil Service Commission meeting for May 18th. Please take rule, Caitlin. Commissioner Aguilera. Here. Commissioner Holliday. Here. Commissioner Mason. Here. Vice Chair Fitzgerald. Here. Chair Halliday? Here. All commissioners are present. Thank you. Thank you, Caitlin. Moving on to section two, agenda review and supplemental reports. Any changes to the agenda or supplemental reports? No changes. Very good. Moving on to section three. Public comment. Public comment provides an opportunity for members of the public to directly address the commission on items of interest within the subject matter jurisdiction of the commission. If your comments pertain to a specific item on the agenda, please reserve your comments until that item is before the commission. Are there any public comments from the audience? Seeing none, um, since there are no additional comments from the public, we'll conclude the general public comment portion of this agenda and move on to section four, the consent calendar. These routine items can be approved with one motion and a vote. If a commissioner wishes to discuss an item, they can request that the item be removed from the consent calendar. And after the remaining items are approved, items which are removed or considered separately. I'd like to remove item 4A. Uh so noted, we'll move uh 4A off of the consent calendar. Is there a motion to approve items 4B and 4C on the consent calendar? I move to approve items 4B and 4C on the consent calendar. Thank you. And a second, I'll second that. Thank you. All those in favor say aye. Aye. Opposed. Abstentions. And uh motion passes. Now we'll move on to item 4A. Is there a motion to approve 4A on the consent calendar? Move to approve item 4A on the consent calendar. Second. All those in favor say aye. Aye. Opposed. And abstentions. And the motion passes.

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