Good morning and welcome to the rules and legislation committee meeting on this Thursday April twenty April 16th, my apologies.

Um it is now 1032 and this meeting shall come to order.

Before I call row, I would like to give instructions on how to submit a speaker card for items on this agenda.

If you are here in chambers and participating and would like to submit a speaker card, please please fill out a speaker card and turn into a turn the card into a clerk representative either um 10 minutes after this meeting began, which the meeting began at 10 32, so that would be 1042 or before the item is called into record.

If um you uh want to register to speak via Zoom, those speaker cards were due 24 hours before this meeting began, so we will no longer be s exp accepting online speaker cards.

So once again, this meeting began at ten thirty-two.

Speaker cards will no longer be accepted at ten forty-two.

With that, council president um um I will call Rose, excuse me, council member brown.

Present.

Councilmember Fife, present.

Rama Chandren.

Present.

And Council President Jenkins.

Present.

We have four members present.

With that, if you don't have any announcements, Council President Jenkins, I can go with the uh first item.

Please do.

Great.

Moving to our first item on the agenda.

Our first item is approval of the draft minutes for the committee meeting on March twenty-sixth, twenty twenty-six and april second, twenty twenty-six.

I need a motion.

Uh move approval.

Second.

And that was a motion by council member brown, seconded by council member Rama Chandrin.

On roll, Council Member Brown.

Aye.

Council Member Fife.

Aye.

Councilmember Ramachandron.

Aye.

And Chair Jenkins.

Item number one has approved with four eyes.

As is and now moving to item number two.

Item number two is determination of scheduling of outstanding committee items, which is your rules pending list.

Do we have any changes?

Saying that.

Move approval of the pending list.

Second.

And that was a motion by Councilmember Brown, seconded by Council Member Fife to approve item two, determination of scheduling outstanding committee items, which is your pending list.

Um that um roll call is sorry, Councilmember Brown.

Aye.

Councilmember Fife.

Aye.

Rama Chandrin.

Aye.

Chair Jenkins.

Approval for eyes for number two.

Now moving to item three, which is your new scheduling items.

Oh, excuse me.

Apologies.

There is uh one speaker for this item.

Kevin Dowley, my apologies.

I'm not sure.

Let me see if he's participating online.

Clerks.

Could you, if you see Kevin Dowley online, could you please unmute him?

Mr.

Dally, you may begin your comments.

I am seeing Kevin Daly unmuted, but I am not hearing his voice.

We can he may be having issues with his mic, so we will that concludes your speakers for item number two.

Do we need to take a motion again?

No.

Okay.

Apologies, Mr.

Dally.

Moving on to item three again, which is your new scheduling items, and we do have one speaker for that item.

Starting with item 3.1, it is um from the planning and building a department, and it is a title change, reading in the new title, which is an ordinance one, repealing ordinance number 12960 CMS, and replacing it with an addition of Oakland Municipal Code.

Um chapter um 15.8 to serve as the city's new bullet plan management ordinance with the inclusion of references to flood hazard maps, authorizing city administrator and designee the designate a flood plan administrator to administer and develop regulations in support of the chap charter and adopting sequel findings, and this is being requested to be scheduled for the April 21st public works and transportation committee agenda.

Item 3.2, which is a report, uh a new title change as well.

Um it is a new title in a new subject title.

I'm going to read the new title, which is an informational report on one the impact of the ordinance number one three eight two five that amended the local small business uh local small business enterprise program certificate requirements and draft roadmap for maximizing contracting opportunities for local small business enterprise, and this is also being requested to be scheduled for April 21st with the life enrichment committee agenda.

Item number 3.3, which is coming from the Oakland Police Department, is a resolution one authorizing the city administrator to enter into a three-year agreement with per grant peregrine technologies for the provisions of law enforcement records search platform and related services for the Oakland Police Department at the cost not to exceed $1 million $24,000 for the time period July 1st, 2026 to June 30th, 29.

And waiving the competitive multi-step solicitation process and the local small local business enterprise requirements.

This is being requested to be scheduled for the April 21st public safety committee agenda.

Item number 3.4, which is the appointment of the police commission from the office of the mayor.

I believe there is a title change that needs to be read into record, as well as there need to be if if going to April 23rd and urgency findings stated on the record.

Good morning.

Yes, we are requesting a title change for the attorney guidance and recommendation related to adding the word alternate to the title to allow easier kind of tracking of who is who holds what very seats.

No, okay.

Thank you.

The title title change, we're requesting alternate to be added.

Um separate to that, we're also um requesting an urgency finding with the recent resignations on the police commission for various reasons.

We would like to move forward Mr.

Doug Wong, or like the request that we move forward, Mr.

Doug Wong to the April 23rd 2026 rules committee meeting um to be heard um uh urgently so we can get him on to the police commission as quickly as possible.

Um thank you for your consideration.

Um I also understand there's one request to remove councilmember Ramachandran um from the uh uh scheduling request form, if that's correct.

Um, we're happy to accommodate that.

Just let us know if that is the request.

Is that the right request through uh count?

I'm sorry, to Councilmember Ram Chandra through through the chair.

Councilmember Ramanchandra's have to remove both of our names, correct?

I have not talked to Councilmember Wong, but I'm happy to accommodate if that's the ask.

Okay, I sorry, I guess I was confused.

I mean, if council members' names, if you don't want either names there, that's fine.

know if that is the request is that the right request uh through uh count I'm sorry to council member Rob Chandon through the through the chair council member chanders have to to remove both of our names correct I've not talked to council member wong but I'm happy to accommodate if that's the ask okay I sorry I guess I was confused I mean if council members' names if you don't want either names there that's fine but if council member wong is there I would also like I'm a strong supporter and he's a constituent got it yeah we're happy to accommodate um I just haven't this was just recently brought to my attention but I'm happy to accommodate but if we are okay to keep them on we would prefer to keep them on uh then if it's the will of this body I'd like to stay on then okay thank you all my apologies uh through the chair I just wanted to verify that if you read the full new title you read the full new title of this item I don't know if I necessarily oh do you want me to read the whole title yes please so the the type change in title would be mayoral alternate appointment so right now it's mayoral appointment it would be mayoral alternate appointment so that's the title reading the full title adopt a resolution confirming the uh mayor barberlee's you what was I'm sorry so it would be uh right now it's this it says appointment for the police commission I understand through and city attorney feel free to chime in I understand that the change would be appointment or mayoral or alternate appointment for the police commission so the the change would be that alternate at the front thank you so much and I believe this parliamentarian does have something to know I just to I think the clerk's asking for the full title to be read into record which would be adopt a resolution confirming mayor barberly's appointment of Doug Wong to serve on the Oakland police commission as the mayor's alternate appointee.

Got it happy to read that if it's helpful it's fine thank you so much for restating that um so noted title change read into record and urgency find it stated in the thank you so much moving to item 3.5 it's from the Office of the mayor which is a resolution confirming the mayor's reappointment of Nancy Sybotham and Colleen Brown as members of the community policing advisory board this is being requested to be scheduled on the May 5th 2026 city council agenda on consent item 3.6 is um from the office of the auditor and it is an informational report from the city auditor to on the audit of revenue management bureau's business tax collection process and this is being requested to be scheduled for May 12th finance and management committee agenda item 3.7 from Department of Transportation is a resolution awarding construction contract to Bay Area Lightworks Inc for HSIP9 uh rectangular rapid flash beacon project the lowest responsible and responsible bidder in accordance with the project plans and specifications state requirements and contractors bid in the amount of three hundred four thousand nine three hundred four mil excuse me I am three hundred and four thousand for a nine hundred dollars and to be scheduled for the May 12th public works and transportation committee agenda item 3.8 is a resolution authorizing the city administrator to enter into a cooperative purchase agreement with uh gray bar electric company inc for the acquisition of electrical lighting that data communication security broad um products and related supplies any amount not to exceed 1,500 thousand dollars for up to a five year period expiring no later than June 30th 2031 pursuant to the Oakland OMC on the May 12th public works and transportation committee agenda item 3.9 this is a resolution authorizing a grant agreement with service providers competitively selected for wea program services for fiscal year 26 through 29 and the amount not to exceed 2 million six hundred fifty thousand dollars for physical year 26 through 27 to provide comprehensive adult and dislocated dislocated workers one stop operation business engagement and youth services and amendments existing um exiting w agreement to extend contract term from June 30th 2027 and increase funding in a total amount not to exceed 5849 dollars to be scheduled for the May 12th community and economic development committee agenda item 310 is coming from the Oakland police department and it's a resolution authorizing the city administrator to enter into a MOU with University of Southern California Susan Dwark Peak School of Social Work to create internship opportunities for graduate level social work student from August 2026 to May 2023 to be scheduled for the May 12th public safety committee agenda item 311 from open fire department is a resolution authorizing the city administrator to enter into a purchase agreement with Ellen Circuit Curtis and Son

Item 310 is coming from the Oakland Police Department, and it's a resolution authorizing the city administrator to enter into a MOU with University of Southern California, Susan Dwark Peak School of Social Work to create internship opportunities for graduate level social work student from August 2026 to May 2023 to be scheduled for the May 12th public safety committee agenda.

Item 311 from Open Fire Department is a resolution authorizing the city administrator to enter into a purchase agreement with Ellen Circuit Curtis and Sons Inc.

for the purchase of firefighter equipment for three-year period and the amount not to exceed $1,500,000 with the two one-year options to extend the agreement for up to additional five hundred, excuse me, an additional an additional five hundred thousand dollars per year for a total amount total contract amount not to exceed two million five hundred thousand dollars over the possible five-year term and waiving advertising and competitive bidding requirements and LSLBE program provisions for the proposed purchase agreement with L and Curtis and Sons Inc.

to be scheduled for the May 12th Public Safety Committee Agenda.

Item 3.12 is come from Councilmember Wong's office to receive a biannual informational report from the community policing review agency regarding the functions and duties as required by OMC on the May 12th, 2026 Public Safety Committee agenda and on the October 13th 2026 Public Safety Committee agenda.

Item number 313 coming from the city administrator's office is an information report from the chair of the Oakland Mayor's Commission on Persons with Disabilities regarding their status and recent activities.

This is being requested to be scheduled for the May 26th life enrichment committee agenda.

Item 314 is from the fire department resolution adopting the 2026 through 2031 Oakland local hazard mitigation plan as an amendment to the safety element of the Oakland General pending general plan pending approval of the plan by the California Governor's Office of Emergency Services and the Federal Emergency Management Agency and adopting CEQA findings.

This is being requested to be scheduled on the May 26th public safety committee agenda and on the June 2nd uh city council agenda as a public hearing.

Now moving to recommendations from the April 13th special education partnership committee.

Item 315 is the status of the Oakland's Children's Initiative, Oakland promise in first five Alameda County.

This item was received and filed in committee.

Item 316, which is the oral report from Oakland Public Works regarding the illegal dumping mitigation.

This also was received and filed in committee.

Item 317 is a report from the Oakland Youth Commission.

This item was received and filed in committee.

And item 318, which is the school safety update from the Oakland Unified School District.

This item was also received and filed in committee, and that concludes your item three on this agenda.

And I have one speaker or excuse me.

I have one speaker for this item.

Let's go to the public speaker.

I have Kevin Dally.

We will try this again.

He's Mr.

Dally, you are unmuted.

Please unmute yourself and you may begin.

He may be having technical issues.

Um we are not able to hear him.

He is unmuted.

He's with us here in spirit.

Noting 3.4, the urgency finding and the title change.

I'll entertain a motion.

So moved.

That was a closure uh a motion by council member brown, seconded by council member five to approve item 3.1 as amended.

Councilmember Brown.

Aye.

Fife.

Councilmember Ramachandran.

Aye.

And Chair Jenkins.

Item three was approved before I'm as amended.

We are now moving to item four.

One moment.

Item four is review of the draft minutes, pending lists and the council committee um agendas for your meeting on your committee meetings on April 21st, your pending lists and your draft April 28th special um concurrent public safety planning police commission meeting and your rules committee meeting for April 30th.

And I do have two speakers.

Anything from the administration.

Uh for the um joint special meeting of the uh public safety um Oakland Public Safety Planning and Oversight Commission, the community policing advisory board uh and police commission and would recommend um the committee consider scheduling rescheduling that meeting to uh the for the fifth Tuesday in September, April 29th.

I'm sorry, excuse me, September 29th.

Thank you.

Thank you.

And if I may, there is an item that is what's currently scheduled to that uh agenda.

Will we be um dispensing with that as well today?

Yes.

Um from the city administrator's office, the item that's scheduled for April 28th, item three of the homeless strategic plan.

We are requesting that the item be rescheduled to the May 5th council meeting on consent.

Item number three, reschedule May 5th on consent.

Okay, police services manager for Oakland Police Department as it comes to the public safety pending lists.

OPD would like to schedule the OPD crime data report, which is file number 26-0591 to the May 12th public safety committee.

Can you state that one more time for the record, please?

For the public safety pending lists, OPD would like to schedule the OPD crime data report, which is file number 26-0591 to the May 12th public safety committee.

And is there item number on the pending list?

I apologize, I don't have the time.

If I may, it's item three on the pending list.

The biannual crime data report is that what's your scheduling?

Yes, it's item number three on the public safety committee pending list.

Thank you.

Let's go to our public speakers.

I am going to call the public speakers as I call your name.

Um, if you're in person, please approach the podium, which I and online raise your hand.

I have Rajani Mandal and Kevin Daly.

Rajni is unmuted.

Please um begin.

Uh Rajni Mundal, District 4.

I'd like to request that the April 21st Public Safety Committee NSA update.

Include the end of independent monitors, most recent sustainability report.

There's real good news here.

Internal affairs investigations are being completed faster with most minor cases now meeting the 85% timeliness goal and major cases getting really close.

The monitor specifically commended OPD's progress.

This is the first time in years we are seeing consistent measurable improvement.

It doesn't mean the work is done, but it does show the system is moving in the right direction.

Including this report will give council and the public a clear and balanced picture of both progress and remaining gaps.

Thank you.

The next speaker is Kevin Daly.

We will try to unmute on that.

And Kevin Dally does not have his hand raised, but oh, there's two Kevin Dalys.

Let's see.

Yes, I don't see Kevin Dally, you're up next.

If you can hear this and raise your hand, please do so so we can unmute you.

Then here you go.

Technical difficulties today.

So noting April 28th meeting council three.

Also noting item number three, rescheduled to the May 5th City Council meeting on consent, public safety pending list, item number three scheduled to May 12th public safety committee.

I'll let it take a motion.

So moved.

Second.

And that was a motion by council member Brown, seconded by council member Fife to approve item four as amended on roll.

On roll, Councilmember Brown.

Aye.

Council Member Fife.

Aye.

Rama Chandran.

Aye.

Aye.

And Chair Jenkins.

Aye.

Item number four is approved as amended with four eyes.

That now takes us to our discussion item number five.

I will read it into record.

And this is a resolution amending the uh and reinstating the council's rules of procedure to in their entirety in order to add rule 33 regarding the hybrid meeting and technological uh distribution thereof.

Disruption thereof, my apologies.

Madam Clerk, how many minutes will you need?

25.

Give her three, please.

I will be brief.

This is pretty straightforward.

Um shall read city clerk.

Um Senate Bill 707 effective January 1, 2026.

Substantively amended the California Brown Act.

These amendments include a requirement that the city council adopt a policy regarding disruption for internet service occurring during hybrid meetings.

The proposed resolution restates the council's existing rules of procedure, so not changing anything in their entirety, while also adding rule 33 to comply with the obligations of Senate Bill 707.

Uh, the rule includes three provisions.

Section A requires that all meetings of the city council be held in hybrid format, which we are already doing.

Section B describes the procedures that will be followed if the internet service enabling hybrid meetings is disrupted.

Section C provides limited circumstances where the city council may hold a meeting without providing a hybrid option to come to a compliance with Senate Bill 707.

This proposed rule 33 should be adopted prior to July 1, 2026.

And the city attorney is here if you have questions beyond my knowledge base.

I'll attend a motion for this to go to the non-consent at the next city council meeting.

It needs to be heard on non-consent.

So moved.

Second, thank you.

We do have two speakers for this item.

I have Rajanyamandal and Kevin Daly.

Uh let's try this again, Kevin Dally.

Okay.

I'm not sure what's going on.

I don't know if the clerks um can assist because it's not giving me the ah, there we go.

Mr.

Dass what the mute, the unmute popped up this time.

Definitely Zoom bugs, and I'll be reporting those.

Um, I wonder if we can also discuss the possibility of improving the connections for commission meetings as well as council meetings, and that would help a lot being assuming Zoom works to be able to interface with those.

Uh don't know if that's possible.

And I'll mention the pending list that I'm concerned about by the way, and I know it's too late, but I'll say it anyway.

Uh parking administrator, I don't see it on the finance committee pending list or on the list for a meeting, even though there were plans of having the parking administrator come to full council in early May.

I think it was the May 5th meeting.

And if we do that, it really needs to come to finance committee first.

Thanks.

Thank you for your comments.

Next up is Rajna Mandal.

If we can unmute, thank you.

Rajdi Mundal District 4.

Uh Rule 33 makes clear that hybrid meetings require two-way public participation, not just observation.

I want to flag that this is not how all city bodies are currently operating.

The police commission is currently limiting Zoom to observation only and directing the public to submit written e-comments instead.

But written comments are not the same as real-time public participation, and that approach does not align with state law or with what this rule requires.

There's no exception in SB 707 or rule 33 for staffing or implementation constraints.

So as council adopts this, I ask that you also ensure consistent implementation across all boards and commissions.

So the public has the same access everywhere.

Thank you.

Thank you for your comments, and that concludes our public commenters on this item.

We have a motion by Councilmember Rama Chandren, seconded by council member Fife to approve this item to be forwarded to the May 5th City Council agenda on non-consent with that on roll, Councilmember Brown.

Oh, my apologies.

Uh rule 33 only provides, I mean, applies to city council bodies.

So the city council meetings and the city council committees.

Thank you for that clarification and that eloquent presentation, City Clerk Reed.

Again, on roll for this item.

We go through this.

I'm sorry, Councilmember Brown.

Aye.

Councilmember Five.

Aye.

Councilmember Ramachandran.

Hi.

And Chair Jenkins.

Aye.

Item number five was approved with four eyes to be moved to the May 5th City Council agenda on non-consent.

That now takes us to open forum.

I have Rajani Mandal and Kevin Daly and Paula Hawthorne.

Um I will take those who are present in chamber first, and then we will go to Zoom speakers.

Ms.

Hawthorne.

Good morning.

Yes, Paula Hawthorne.

The memorandum of understanding with the Oakland Police Officers Association expires June the 30th.

I'm asking you, and also the Coalition for Police Accountability is asking you to put in the public safety agenda a report from the city administrator on what changes the city will be making in the MOU.

I have changes I would like to see, which I emailed to each of you.

One that would help control overtime and another that would help civilization.

But my point today is not so much to argue for my changes as to ask you to stop the secrecy around the MOU.

It's a public document.

You vote to approve it in a public meeting.

Before you do that, don't you want to hear what changes the people of Oakland would like to see?

Doesn't have to be around the money.

There's a lot in that MOU that's not just about money, it's about policy, and you really need to have an open, transparent discussion about it.

Thank you.

Thank you for your comments.

We are now moving to the Zoom speakers.

I have Raj Miramadal and then Kevin Daly.

Rajni.

If we can unmute yourself and begin.

First, selecting an alternate is not automatic.

It requires formal commission action.

Second, that action must be appropriately noticed.

And third, even after selection, the role is temporary and still subject to full selection panel and council confirmation process.

That clarity is important because it defines when a decision actually happens and how the commission's role fits with council authority.

I also want to note a broader pattern.

Since 2020, about one in four public legal opinions from the city attorney have involved the police commission.

That's not a small government number.

It suggests ongoing questions about structure, process, and governance.

And as the auditor has said, it's not just about staffing, it's about making sure the system is clear, consistent, and accountable.

Thank you.

Thank you for your comments.

Next up is Kevin Daly.

You are unmuted.

Please unmute yourself.

Okay.

Uh thanks.

This is Kevin Daly.

Thanks to the city clerk for explaining Rule 33.

But I encourage the city to go beyond state what is required by state law.

State law sets a minimum on public participation, but it does not set a maximum on public participation.

The city is allowed to have to find a way of having two-way remote participation for commission meetings.

Thank you.

Thank you for your comments.

That concludes our open forum speakers.

Thank you, Councilmember Well.

Excellent.

Thank you so much, um, President Jenkins.

I just wanted to make a quick announcement that this week is dispatcher appreciation week.

And I just wanted to make a special shout out to all of our OPD and OFD dispatchers for their dedicated and crucial work in the city of Oakland.

Um, your ability to think quickly, act with precision, and lead with compassion, help save lives and keep our community safe through your work.

Though your work off often happens behind the scenes, the impact is profound, and we are all very grateful.

Um, and then um I'm sure you all received an email about some of the activities that will be happening in some of the dispatcher uh locations.

Um hoping that everyone can go and celebrate our amazing dispatchers that work for the city of Oakland.

Thank you.

Thank you, Councilmember Brown.

I appreciate that.

And this meeting is adjourned,