Parker County Commissioners Court Regular Meeting – December 22, 2025

The Parker County Commissioners Court met in regular session on December 22, 2025, in the Commissioners Courtroom at the Parker County Courthouse, One Courthouse Square, Weatherford, Texas. According to the approved minutes, the meeting was called to order at 9:00 a.m. and adjourned at 12:14 p.m.; an executive/closed session was held from 10:46 a.m. to 11:49 a.m. Present were County Judge Pat Deen and Commissioners Conley (Precinct 1), Holt (Precinct 2, entered at 9:04 a.m.), Walden (Precinct 3), and Hale (Precinct 4). All motions that were recorded carried. The agenda listed an 8:15 a.m. start time, while the minutes state 9:00 a.m.; several agenda items were also numbered or placed under different precincts in the agenda than as clarified during the meeting.

Consent Calendar

• The consent agenda included Auditor certifications of revenues, line-item budget adjustments, payment of routine bills, and audit reports; Treasurer fund balance reports, payroll/insurance/retirement payments, and the monthly investment report; County Judge acceptance of minutes, monthly reports, and personnel changes; and Purchasing interdepartmental transfers of equipment and inventory, including electronics, filing cabinets, a Tahoe, a Dodge Caravan, and a Motorola radio. The Treasurer's accept/release of pledged securities item was not submitted.
• Purchasing consent items approved: PC26-14 Aggregate Road Materials awarded to all responding bidders, with each Commissioner allowed to use one or all at their discretion based on precinct/project need; PC26-15 Petroleum Asphalts awarded to all responding vendors including Ergon Asphalt and P. Square Emulsions Plants; destruction of a shield exceeding manufacturer warranty, two AR-15s, and a Diamondback Shield; acceptance of TAC's total loss offer of $25,091.75 for a 2023 Dodge Durango, VIN 88855; Granicus Service Agreement through TIPS Coop Contract #220105; declaring a homemade 16-foot forfeited flatbed trailer as salvage/scrap; and authorization to advertise PC26-23 Repair of Guardrails.
• Consent agenda motion by Commissioner Walden, second by Commissioner Hale. Ayes: Judge Deen, Commissioners Conley, Walden, and Hale. Noes: none. Commissioner Holt was not recorded in that vote.

Public Comments & Testimony

• No public comments were made. A public hearing for the Original Town of Peaster final revision opened and closed at 12:04 p.m. with no response from the public.

Presentations & Updates

• The Daughters of the American Revolution, Weatherford Chapter, were scheduled to present, but no members were present; no action was taken.
• Doni Green, North Central Texas Area Agency on Aging, presented a status report on aging programs for Parker County residents; update only.
• Bryan Grimes, County Relations Officer, provided an update on the Thoroughfare and Mobility Meeting; no action.
• Judge Deen provided an update on the Regional Transportation Council Meeting; no action.

Transportation Project Update

• Approved PRK 242111 WN Woody Change Order #1 for $9,550 to implement improvements, presented by Dustin Blaylock of Freese & Nichols. Motion by Commissioner Conley, second by Commissioner Walden; carried.

Cybersecurity Grant Notification

• Budget Analyst Bianca Lord and IT Director James Caywood provided a status update on OOG Cybersecurity Grant awards 5382501 and 5373201. The Court approved acceptance of Grant 5382501 in the amount of $63,826, with a 20% match costing Parker County $12,765. Motion by Commissioner Holt, second by Commissioner Hale; carried.

Approval Items

• Approved contract with ECM Today for scanning services, switching from Vista Solutions to ECM; presented by Elections Administrator Crickett Miller and County Auditor Brianna Fowler.
• Accepted the biennial Sexual Assault Response Team (SART) report and approved submission to the Sexual Assault Survivors Task Force under Section 351.257(b), Local Government Code; presented by District Attorney Jeff Swain and Patty Wilson of Freedom House.
• Accepted the Tax Assessor-Collector's continuing education certificate for 20 hours of continuing education under SB 546 and Section 6.231(d) of the Property Tax Code.
• Approved a cloud-based Software as a Service (SaaS) contract with CentralSquare for the Parker County Sheriff's Office CAD, RMS, and Mobile OneSolution public safety computer systems.
• Approved purchase and outfitting of two police package Tahoes for the Sheriff's Office using insurance proceeds and contingency funds.
• Approved Jail Inmate Mail Handling Services Agreement.
• Waived 10-day posting for the Public Information Officer position.
• Approved the Unmanned Aircraft Systems (UAS) Operations Standard recommended by the Parker County Public Safety Drone Committee and authorized entering into a lease agreement with Axon; presented by Jason Lane, Emergency Management.
• Approved $50,000 from contingency to fund the Parker County Drone Program equipment and software, as discussed during the budget process.
• Approved Motorola Certificates of Milestone Acceptance 9, 10, and 11; presented by IT Director James Caywood.
• Names drawn for the 2026 Sick Pool Leave Committee: Commissioner Mike Hale, Sheriff Russ Authier, Therese Everett, Jasie Pool, and Erica Slagle; alternates Karen Portillo and Brad Graves.
• Approved BCBS Administrative Services Agreement.
• Approved the Standard Master Agreement, Standard Portability and Conversion Service Agreement, Standard Group Application, and Standard STD FICA Tax Agreement.
• Approved the Parker County Investment Policy.
• Approved transfer of $1,510 from General Fund program contingencies to Department 543 Fire Marshal for emergency telephone line services.
• Approved raising the administrative fee for issuing City of Fort Worth Hazardous Waste Disposal Vouchers to $5.
• Approved Bryan Grimes appointment to the Surface Transportation Technical Committee (STTC).
• Waived 10-day posting for the Precinct 1 Jailer position.
• Approved a contract granting Precinct 2 permission to enter property at the NE corner of Dry Creek and FM 920 to remove trees blocking the line of sight at the intersection.
• Waived the Precinct 2 Operator job posting.
• Approved notice to neighboring systems, customers, and cities from Aledo Water Heights LLC to decertify a portion of the Certificate of Convenience and Necessity for water utility service to approximately 106.3 acres from the Town of Annetta.

County Facility Maintenance

• Senior Center: Mark Long, Buildings and Grounds Director, and Linda Authier, Senior Center Vice President, presented. Approved replacing two HVAC systems.
• Jim Wright House: Mark Long, Bill Warren, and Brenda McClurkin of the Parker County Historical Commission provided information. Approved going out for three bids through Purchasing to fix the outside of the house and the roof.

Accept into Minutes

• Accepted into the minutes: Parker County Office of Emergency Services Quarterly Report; Executed Dumpster and Enclosure Lease Agreement with the City of Weatherford; Executed Automatic Bank Draft Authorization with ON TRACK EQUIPMENT LLC for auto registration transactions; Executed Halff & Associates Amendment #1 EOC; Executed Tyler Munis PRC #003; and Executed City of Fort Worth ILA for Hazardous Waste Voucher Program.

Executive Session

• The Court recessed at 10:36 a.m., entered closed session at 10:46 a.m., and reconvened in open session at 11:49 a.m. Closed session topics under Texas Government Code Sections 551.071, 551.072, 551.074, and 551.076 included consultation with attorneys on land development regulations; Parker County Justice Center and Jail update; allocation and improvements of county real estate; open ESD #8 Board Member position; County website security upgrade and expansion; and network security/Radio Project security update. No action was taken on any executive session item.

Plats & Subdivision Actions

• Precinct 1: Approved Bar-B-Ranch Phase Two final plat (16.0993 acres, 4 lots, Flat Rock Road, well water); Earp Road Estates Phase Two Letter of Credit extension; Cotton Creek Estates final plat (118.22 acres, 84 lots, Harvey Trail/Church Road, New Progress Water), released from Fort Worth ETJ, with associated special warranty deed and construction Letter of Credit; Integrity Acres final plat (14.715 acres, 3 lots, Sabathney Road); Delaney Acres final plat (10 acres, 3 lots, State Highway 199); Agnes Two revision (6.219 acres, 1 lot, W Highway 199); Sterling Fields groundwater study waiver (12.004 acres, 4 lots); Bradshaw Road Addition revision (2.997 acres, 1 lot, Champ Lane); Woodhaven Addition groundwater waiver (2 lots); and Woodhaven Addition revision (4.310 acres, 2 lots, Woodhaven Drive). No action was taken on Estates at Sunset Ridge Phase One final plat (290.681 acres, 21 lots, Upper Denton Road, Eagle Ridge MUD) and its associated special warranty deed.
• Precinct 1/2 clarification: Planner Jamie Tierce clarified that agenda items for Bradshaw Road Addition, Woodhaven groundwater waiver, and Woodhaven Addition revision were actually in Precinct Two; they were approved on motions by Commissioner Holt, seconded by Commissioner Walden.
• Precinct 2: Approved Goodnight Trail in Goodnight Ranch/Loving Springs as a county-maintained roadway; Taylor Ranch construction bond extension; Wossum Ranch Ph VII final plat (39.099 acres, 23 lots, Ric Williamson Memorial Highway, City of Weatherford water); The Forge final plat (1 acre, 1 lot, released from Springtown ETJ); Nedlaw Acres final plat (14.869 acres, 4 lots, FM 920, Walnut Creek water); and Original Town of Peaster final revision (16.186 acres, 2 lots, Church Street, well water). No action on Trinity Oaks Estates groundwater certification, final plat (50.078 acres, 18 lots, Sarra Lane, well water), construction Letter of Credit, and special warranty deed; no action on Hite Addition groundwater certification waiver (4.727 acres, 1 lot).
• Precinct 3: Approved Stephens Crossing special warranty deed; Grace View Estates revision (4.007 acres, 2 lots, Ellis Drive, City of Weatherford water); Timberview Preserve Phase Two groundwater certification pending acceptance by Upper Trinity, and final plat (101.855 acres, 43 lots, Cartwright Road); Littlepage Junction driveway distance waiver, final plat (1.980 acres, 1 lot, Fairview Road), and special warranty deed; Encore Industrial Park revision (29.748 acres, 3 lots); and Gilreath Acres final plat (14.99 acres, 2 lots). No action on Hill Addition final plat (4 acres, 2 lots, Wolf Hollow).
• Precinct 3/4 clarification: Heritage Park Estates groundwater certification and special warranty deed were listed under Precinct Three but clarified as Precinct Four items; both were approved, along with the Heritage Park Estates final plat (145.030 acres, 70 lots, Causbie/Old Airport Road, released from Weatherford ETJ).
• Precinct 4: Approved Dalzell Acres groundwater certification waiver (3.01 acres, 1 lot). No action on Sierra Vista Phase 1A maintenance performance bond release.

Key Outcomes

• All motions before the Court were approved; no opposing votes were recorded.
• Key approvals included the $50,000 drone program appropriation, Axon lease, CentralSquare public safety SaaS contract, two Tahoes, Motorola milestones, SART report submission, ECM scanning contract, and $5 hazardous waste voucher fee.
• The Court authorized HVAC replacements at the Senior Center and three bids for exterior/roof repairs at the Jim Wright House.
• Several subdivision items were left without action, including the Estates at Sunset Ridge Phase One plat, Trinity Oaks Estates items, Hill Addition, Sierra Vista bond release, and Hite Addition waiver.
• Executive session resulted in no action. The meeting adjourned at 12:14 p.m.