Providence Board of Contract and Supply Meeting - December 29, 2025
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Providence Board of Contract and Supply Meeting - December 29, 2025
This meeting of the Providence Board of Contract and Supply was held on December 29, 2025, with nine members present (Sarah Silveria, Elaine Richards, Joseph DePina, Patricia Poinfe, Shamari husband, John Arzuminian, Corey Martin, and two others) and three absent (Tyrell Stevens and two others), achieving quorum. The board opened bids, reviewed and approved a large consent agenda of 39 items, and addressed specific questions on sidewalk funding, asbestos abatement, and a disparity study.
Bid Openings
- Item 1 (Parks): Lease of gondola and block concession at Waterplace Park, 5-year contract with two 5-year extensions – bid of $63,709.63 from Laganda Providence Inc.
- Item 2 (Parks): Building renovation and HVAC installation at Roger Lames Park Gateway Garage – bids received: Demon Mason Reconstruction ($648,000), Bentley Builders ($683,168), EW Berman ($829,000), and Merin Construction ($733,435).
- Item 3 (Public Works): Seasonal maintenance of city fountains for July 1, 2026 – June 30, 2027, with two 1-year renewal options – one bid from Delta Electro Power (unit price hourly rate).
- Items 4, 5, and 6 were extended (likely to January 26, 2026) due to advertisement deadlines. Item 4 (Office of Sustainability, Community Engagement and Equity Consultant) and Items 5–6 (Roofing Repair and Carpentry Services for Providence School Facilities) were noted.
- Item 7 (Public Works): Interest of suppliers for snow/ice control for 2025-26 winter season – no bids received; item remains on the agenda.
All opened bids were referred to the city clerk's office. The board also approved advertisements in Section C of the agenda.
Discussion Items
- Sidewalk Funding Project (Item 1 of Section A): Director Delgado questioned the absence of a representative from the Planning Department for a $23 million sidewalk, rolling, and drainage project. He asked DPW about coordination with Planning and the methodology for fund allocation, referencing equity considerations and the Safe Streets for All initiative. DPW explained that federally funded corridors (e.g., South Main Street, South Water Street) are mapped first, and then local priorities are folded in. Director Delgado requested a presentation on the project's scope and equitable distribution.
- Asbestos Abatement Change Order (Item 16 of Section A): Director Delgado asked about controls for an occupied remediation at a school. Taylor (representative) stated that the demolition area was completely sealed off and that continuous air testing had been completed, confirming the space was cleared after the work.
- City Disparity Study: The treasurer asked for an update on the city's disparity study. A draft was circulated approximately eight weeks ago, and questions were submitted. No final presentation date was available; the team hopes to present at a future meeting.
Key Outcomes
- Election of Chairperson: Director DePina moved, Director Richards seconded, and the board unanimously elected a chairperson.
- Approval of Section A Items (1–39): The board voted by roll call: 8 in favor, 1 opposed, 2 absent. The motion carried, approving all 39 items.
- Approval of Minutes: The board approved the minutes from the December 15, 2025 meeting without corrections.
- Meeting Adjourned: The meeting was adjourned after all business was completed.
Meeting Transcript
Good afternoon, welcome to the Federal Providence, Border Contract and Skype. Sarah Silveria. Elaine Richards, present. Joseph DePina. Present. Patricia Poinfe, Shamari husband. Present. John Arzuminian. Corey Martin. Present. Tyrell Stevens is absent. We have nine present and three absent. You have a quorum. Okay, please let the record reflect that we're joined today by Ruth Cochio, assistant city solicit. So noted. I'd like to entertain a motion to elect myself. Chairperson is second. Motion made by Director De Pina, seconded by Director Richards. All in favor. All opposed. The ayes have it. I'd like to entertain a motion to go to Section B, opening of bids. So second. Motion made by Director Richards, seconded by Director Delgado. All in favor. All opposed. The ayes have it. Section B, opening of bids. Item one, Department of Parks. Lease of the gondola and block concession at Waterplace Park, five-year contract with two five-year expenses. Laganda Providence Inc. 63,709.63 cents. Item two, Department of Parks, Building Renovation, and HVAC installation at Roger Lames Park Gateway Garage. Demon Mason Reconstruction LLC, six hundred forty-eight thousand dollars. Bentley Builders, LLC, six hundred eighty-three thousand one hundred and sixty-eight dollars. EW Berman Inc. eight hundred twenty-nine thousand dollars. Merin construction seven hundred thirty-three thousand four hundred thirty-five dollars. Item three, department of public works, seasonal maintenance of city fountains, July 1st, 2026 through June 30th, 2027, with two one year options for renewal. One bid. Okay, it's Delta Electro Power. But the amount in figures is an age. So the amount of the bid is a unit price, but it's an hourly rate. Item four, Office of Sustainability, Community Engagement and Equity Consultant. This item is being extended to Jocks 126. Item five, Department of Public Property, Roofing Repair, and Maintenance Services as needed for Providence School Facilities two-year contract with two one-year options for a new bid. This item is also being extended to the other twenty-six. And madam chair, just to clarify with items five and also the next item six. Uh due to the deadlines at the journal, uh, we have to extend these items rather than re-advertise. Okay.
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