OPENPUBLICA · PUBLIC MEETING RECORD
Record of Proceedings

Puyallup Library Advisory Board Meeting – September 15, 2025

City Council & Commissions — Monday, September 15, 2025
BodyPuyallup, Washington
SessionCity Council & Commissions
DateMonday, September 15, 2025
StatusFILED
Video Record
0:00 / 22:49

Transcript — Verbatim
0:07

We'll call the order and PM.

0:16

Yes.

0:18

Chair Fumler.

0:19

Here.

0:20

Vice Chair Zimmer.

0:21

Here.

0:22

Board member Ferguson appears to be absent.

0:26

Board member Gerstman appears to be absent.

0:31

Board member White Shar.

0:33

Here.

0:34

Did I I wrote the name down?

0:36

Weissar.

0:37

I apologize here, right?

0:39

But we have a quorum.

0:43

So I am open for approval of the agenda for tonight's meeting.

0:50

I move that we approved the agenda.

0:52

It's written by the evening.

0:57

Second.

0:59

Any conversation about it or vote on approving?

1:04

Say I.

1:10

Okay, we're gonna move forward with the agenda as written.

1:14

Open to motions for approving the minutes from our last meeting, which was May 19th, 2025.

1:26

So just for the newest member of the board, um, you are able to vote on these.

1:31

You do not need to recuse yourself because you weren't here yet.

1:34

Um just for any items going forward, unless you feel like you have to accuse yourself because of a conflict.

1:41

But thanks.

1:45

I move that we approve the minutes of the May 19th meeting.

1:48

Second any discussion about the minutes approving hey calling just gonna approve the minutes.

2:27

So we're voting on approval of the minutes for the May 19, 2020.

2:33

All we based say aye.

2:36

I'll say we have approved the minutes from May 23.

2:48

Any public comments?

2:49

We did not receive any public comments through email, and we do not have anybody in physically here at this time.

2:57

Paul isn't here, but we're gonna have a library to report.

3:01

All right, so uh for those who have learning.

3:03

I'm Aliya Stone.

3:04

I'm the library services manager.

3:06

So like Nicole Rightham.

3:09

Um our biggest updates are the team zone.

3:12

We are still in progress.

3:14

Um on the report that she put out.

3:18

He said that the burger would be delivered on the 10th.

3:20

That got pushed back to the 18th.

3:23

So we should be seeing that as well as new um chairs for the scoreboard uh coming in that day.

3:30

So next time, and you'll have a little bit of comfy of the C.

3:36

And we're hoping that the teams are will complete by the end of the month.

3:40

So they're rapidly made in progress.

3:44

Um we can already see most of the or all of the shop wall upstairs and then put it in the pillar to make it a real nice.

3:54

Um the left side.

3:58

Um and then our monthly staff are pretty much within our normal range.

4:04

There's some are up.

4:05

Um, our card holders this time last year is significantly up.

4:11

Um and our door counts have been significantly high this time.

4:21

They'll have like a very slides.

4:24

Yes, we're telling it we're planning sometime in October, okay.

4:28

Likely on a Wednesday morning before we open, so that way we can invite people in forwards, you know, for board buddies alone.

4:37

Um it's before that inside.

4:43

So there's gonna be our lockdown.

4:45

Um, I think we can see from the walking outside.

4:49

I noticed earlier they've got the light pictures in the main room.

Discussion Breakdown — Share of Meeting
Libraries And Community Engagement█████████████████████████████████████████████64%
Procedural█████████████████████████36%
Summary of Proceedings

Puyallup Library Advisory Board Meeting Summary – September 15, 2025

The Puyallup Library Advisory Board met on Monday, September 15, 2025, at 6:00 PM in the Puyallup Library Board Room. Chair Melanie Fuemmeler called the meeting to order with a quorum present. The board approved the agenda and the minutes from May 19, 2025, received the Library Director’s report, and unanimously adopted two policy updates. New board member Sarah Weishaar was introduced. The meeting concluded at 6:22 PM.

Consent Calendar

  • Approval of the Agenda: A motion by Vice-Chair Justine Ziemer, seconded by Board Member Sarah Weishaar, passed 3–0.
  • Approval of Minutes (May 19, 2025): A motion by Vice-Chair Ziemer, seconded by Board Member Weishaar, passed 4–0. (Board Member Kimberlee Gerstmann arrived at 6:02 PM, after the roll call but before the vote.)

Public Comments & Testimony

  • No public comments were received in person or via email.

Library Director’s Report

Library Services Manager Aleya Stone reported:

  • Teen Zone Project: Furniture delivery for the Teen Zone was postponed to September 18, 2025. The project is expected to be completed by the end of September. New chairs and a scoreboard are also arriving. A ribbon-cutting event is planned for a Wednesday morning in October before opening hours.
  • Monthly Metrics: Overall library metrics remain stable. Cardholder numbers and door counts are significantly up compared to the same time last year.

Discussion Items

  • Collection Development Policy Update: LSM Stone presented a consolidated policy that previously existed as two separate documents. The update adds language addressing artificial intelligence (AI) content, particularly AI books. The policy aligns with standard practices of neighboring libraries. A motion by Board Member Gerstmann, seconded by Vice-Chair Ziemer, to approve the updated policy passed 4–0.
  • Library Card Eligibility Policy Update: The revised policy clarifies the issuance of non-verified cards for individuals who cannot provide proof of a current address. These cards have a six-month term and limit checkouts to three items—the same restriction applied to minor cards without guardian verification. A motion by Board Member Gerstmann, seconded by Board Member Weishaar, passed 4–0.
  • Bylaws Review: Chair Fuemmeler noted that board bylaws will be placed on the agenda for the November 17, 2025 meeting. This follows an inquiry from new board member Weishaar about foundation representation requirements in the bylaws.

Friends of the Library Report

  • The Friends took a break over the summer but held a very successful book sale at the end of August. They are currently processing donations and sorting materials. The Friends meet on the third Thursday of the month at 6:00 PM.

Library Foundation Report

  • LSM Stone noted that the Foundation contributed $10,000 to the Teen Zone project. No other major updates were provided. The Foundation focuses on funding building projects through fundraising as a nonprofit.

Board Member Comments

  • Chair Fuemmeler welcomed the board back from summer break and introduced new board member Sarah Weishaar (CPA, Puyallup resident, frequent library patron), who expressed excitement to serve.
  • Chair Fuemmeler asked about the summer reading program results. LSM Stone reported that fewer participants completed the program compared to last year, possibly due to different prizes and motivators. However, program participation based on flyer distribution was on par with last year, and library programs overall were very successful, including summer nights in the park events planned to continue next year.
  • Board Member Weishaar asked clarifying questions about the roles of the Foundation (funds building projects) and Friends (funds programs via book sales).

Key Outcomes

  • Collection Development Policy approved unanimously (4–0).
  • Library Card Eligibility Policy approved unanimously (4–0).
  • Next Meeting: Scheduled for November 17, 2025. The January 2026 meeting date falls on a holiday; board members were asked to review their availability for a possible reschedule or cancellation. A formal decision will be made in November.
  • Upcoming Agenda Items: Review of board bylaws (November), January 2026 meeting scheduling.

Meeting Transcript

We'll call the order and PM. Yes. Chair Fumler. Here. Vice Chair Zimmer. Here. Board member Ferguson appears to be absent. Board member Gerstman appears to be absent. Board member White Shar. Here. Did I I wrote the name down? Weissar. I apologize here, right? But we have a quorum. So I am open for approval of the agenda for tonight's meeting. I move that we approved the agenda. It's written by the evening. Second. Any conversation about it or vote on approving? Say I. Okay, we're gonna move forward with the agenda as written. Open to motions for approving the minutes from our last meeting, which was May 19th, 2025. So just for the newest member of the board, um, you are able to vote on these. You do not need to recuse yourself because you weren't here yet. Um just for any items going forward, unless you feel like you have to accuse yourself because of a conflict. But thanks. I move that we approve the minutes of the May 19th meeting. Second any discussion about the minutes approving hey calling just gonna approve the minutes. So we're voting on approval of the minutes for the May 19, 2020. All we based say aye. I'll say we have approved the minutes from May 23. Any public comments? We did not receive any public comments through email, and we do not have anybody in physically here at this time. Paul isn't here, but we're gonna have a library to report. All right, so uh for those who have learning. I'm Aliya Stone. I'm the library services manager. So like Nicole Rightham. Um our biggest updates are the team zone. We are still in progress. Um on the report that she put out. He said that the burger would be delivered on the 10th. That got pushed back to the 18th. So we should be seeing that as well as new um chairs for the scoreboard uh coming in that day. So next time, and you'll have a little bit of comfy of the C. And we're hoping that the teams are will complete by the end of the month. So they're rapidly made in progress. Um we can already see most of the or all of the shop wall upstairs and then put it in the pillar to make it a real nice. Um the left side. Um and then our monthly staff are pretty much within our normal range.

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