Good morning and welcome to the Ann Land Bertha Hinchel Memorial Fund Commission meeting.

The meeting is now called to order.

Will the clerk please call the role to order to establish a quorum?

Thank you, President Ellis.

Member Contreras is absent.

Member Malik?

Present.

Member Brown?

Member Stevens?

Member Ubag?

Member Seymour?

Is absent.

Member Beckman is absence.

Member Rule.

Vice President Smith.

And President Ellis.

Present.

Thank you.

We have quorum.

I would like to remind members of the public and in the chambers that if you would like to speak on an agenda item, please turn in a speaker slip when the item begins.

You will have two minutes to speak once you are called on.

After the first speaker, we will no longer accept speaker slips.

We will now proceed with today's agenda.

My apologies, uh city clerk's office.

Um we also have ex officio member um uh Peter Coletto here as well.

My apologies.

No problem.

I'm here.

Okay.

If um if you can stand for the land acknowledgement and the pledge of allegiance.

To the original people of this land, the Nissan people, the Southern Madhu Valley and Plains Miwok, Pat Wintoon peoples, and to the people of the Wilton Rancheria, Sacramento's only federal recognized tribe.

May we acknowledge and honor the native people who came before us and still walk beside us today on these ancestral lands by choosing to gather today in the active practice of acknowledgement and appreciation for Sacramento's Indigenous People's History, contributions, and lives.

Thank you.

Please remain standing for the Pledge of Allegiance.

I pledge allegiance to the flag of the United States of America and to the Republic for which it stands.

One nation under God, indivisible, with liberty and justice for all.

Are there any members of the public who wish to speak on the consent calendar?

Thank you, President Ellis.

I have no speaker slips.

Thank you.

Are there any commissioners who would like to speak on this item?

I'll move consent.

Is there a motion in a second for the consent calendar to approve the Ann Land Berth and Hinchel Memorial Funds Commission meeting minutes?

I'll move consent.

And a second by Commissioner Rule.

The roll for the vote.

Thank you, Chair.

Member Coletto?

Aye.

Member Contreras is absent.

Member Malik?

Aye.

Member Brown?

Aye.

Member Stevens?

Aye.

Member Ubog?

Aye.

Member Seymour is absent.

Member Beckman is absent.

Member Rule?

Aye.

Vice President Smith?

Aye.

And President Ellis?

Aye.

Thank you.

The motion passes.

Okay, so now let's move on to the discussion calendar, which is for the funding allocations.

First, I would like to welcome all the community-based organizations.

Thank you for taking time out of your days to be here and answer the questions that the commission may have about your organization.

As a reminder, attendance is mandatory, and not having a representative in attendance will disqualify an applicant.

Also, want to thank the commissioners who took the time the past month and this morning to score your applications.

Okay.

Let's see.

Okay, I just want to remind everyone that according to the city rules that this meeting cannot go over two hours.

We will focus on staying within that time frame.

We will only call on the organizations.

We have questions regarding the grant application.

If the representative from an organization that was not called and feels the need to speak, um fill out a speaker slip, or you may not be called.

Okay, so is there a staff presentation for the funding allocations?

So we don't have a presentation, like a PowerPoint, but I did want to go over a couple of things to help the commission.

So first of all, remind the commission that the funding we have available this year is 190,000.

That's what we have available to allocate.

There were three commissioners who I did not uh receive scores uh from.

Well, there was one commissioner who I didn't receive scores from due to some technical issues.

They were not able to access um the applications on their devices.

Uh there was another commissioner who we didn't get scores from, uh well, we did get scores, but we couldn't count them due to a conflict of interest.

And then lastly, uh our new commissioner Malik was just appointed, so they didn't have time to uh score the 1400 pages of the applications.

So that's that.

And then uh as far as the order of the allocations, um, we were going to go over attendance, then ask questions of the organizations, update scores, and then finally allocate the funding is the way that uh we have broken down today.

Thank you.

Okay.

Well, let's go ahead.

Before we get started, um, I think it would be important to decide what our funding limit is going to be because there's funding requests that are all over the place.

And so I think as a as a commission, we need to decide what the maximum's gonna be this year.

I think the total number is going to be 130,000.

No, 190,000.

Oh, the maximum per grantee.

So I believe last meeting you all made a motion to make the maximum 12,500.

You made that adjustment from 10,000.

So you will see some people that um put in for 12,500, 10,000.

There's a variety, so that's where if you want to utilize those percentages we presented to you all before, you can, or you can, you know, decide how you want to do that.

Okay, well, let's get started with the funding allocations.

The first one on our list is ACC.

Are we gonna have the projection up?

Okay, what you see behind us are are the pre- our pre-meeting scores.

There are no they are not in any particular order.

Well, they are in alphabetical order, but they're not in any order as according to funding.

So what would take place now is that we will go down the list, go over the scoring, and then if any commissioner has any questions, we will ask a representative to come down and address any questions that one may have.

Okay, let's start with um the Asian Community Center.

Is there a representative?

Thank you.

Are there any commissioners that have any questions regarding the Asian community center?

No questions?

Okay, let's go on to Asian resources.

Is there a representative from Asian resources?

Please raise your hand.

I do not see anyone for Asian resources.

So therefore they would be disqualified from receiving any um grants this year.

Let's move on to the center for employment opportunities.

Representative, please raise your hand.

I do not see anyone from Center for Employment Opportunities.

So we will continue on with our lists, class C Inc.

Okay, Classy Inc.

Do any commissioners have any questions regarding Classy Inc.

I do.

I do as well, okay.

Um Tabit, go ahead, go first.

Um would the representative come forward for Classy?

Thank you.

That way we can all hear you.

Okay.

In reviewing your application, it looks like this is uh primarily a student run program.

That's correct.

Um I appreciate that most of the money is for food.

Our funding, our funding priorities they share are food, shelter with wraparound services, and transportation.

Um, your application includes a chunk of money for supplies.

And I was wondering if you can talk about what those are.

Of course.

Some of the plies, some of the supplies that we're talking about are just like in terms of the packaging of the food items.

The student-led community service um opportunities that the students come up with, they create a lot of care package for the unhoused community.

So they would be minor things such as bags like recyclable bags, which if that's not a if it's not gonna be something that would be approved, we would modify it solely for food or the storage boxes to be able to deliver those items, those food items in.

Okay, that answers my question.

Is your uh the address for your organization in Elk Grove?

So we have a mailing address, which is the 8250 Calvine, and that's in Sacramento County County, but we have two City of Sacramento um locations that we use.

The Sierra de Sierra Center, which is 2791 24th Street, and then our primary student um office location 83657th Street.

I believe the zip code for that is 95818, and the one over here I believe is 95818 as well.

Okay, I have um some questions.

Um in the application it states that students will work with local shelters as what shelters I did not see any shelters listed in your application.

I took a look at your website as well.

So I it was kind of difficult for me to see the connection between our guidelines and what your students well what the participants are doing as I was looking at the website.

That makes sense.

We work with a lot of shelters in the Sacramento community.

Um, part of our program being student-led is when we're meeting with the students, the students are actually meeting and they're working, so like they're actively working.

So for example, when we did the fire relief drive earlier this year, the students work with the local fire relief efforts.

They call the local resources to be able to donate to those particular shelters.

Some of the most recent shelters that we've worked with is my sister's keeper.

So what the students will do is when they're proposing these student-led ideas about how they're going to serve the unhoused community, they're using their local resources.

So we don't have a solidified partner that we continue to work with every year consistently, but they change by the year.

If there's an option, I can provide you guys with what we've most recently done in the last three years.

Okay.

So I just want to make sure that you do work with the city.

I just give them a shelters.

Yes.

Yes, the the other outlet that we've also worked with has been our primary source has been the Trinity Baptist Mission Trinity Missionary Baptist Church on 12th Avenue.

For the last 10 years and the 18 years that we've been in service, we've done the fourth Saturday supporting the unhoused, going down to the midtown area distributing those items.

But in this particular one, it will be a city of Sacramento local shelter, and we keep all of our records so we'll have that information before the food is even distributed out.

Thank you.

Any additional questions?

Thank you.

No representation from code for you.

I'm sorry, call for hood.

I'm sorry.

I misspoke.

Okay, that's okay.

No, what I just want to make sure that there's a representative here, and then let me have a question.

Okay.

There is a question, so come on up.

Sorry about that.

No worries.

Wait.

Okay.

In reviewing your application, it looks like you are proposing starting a brand new program rather than funding something that another source of funding for something you've been doing for a while.

Is that correct?

I wouldn't say there's a brand new program.

We wanted to add to what we're already doing.

We're already out in these communities serving these youth in different programs, and then kind of coming back out with this type of a pop-up to offer uh these direct services.

Okay, so it's a new aspect of an example.

New aspect of what we do.

Thank you.

Um in reviewing your application, it looks like only about 15% of your food is um sorry, about 15% of the budget is food, and the rest is school supplies, socks, shoes, hygiene kits, um, mental health readiness packs, which I'm not sure what that is, employment readiness packs, that type of thing.

Is that an accurate description?

It's an accurate description, but I um all of the dollars would go straight to the to the community.

So if we a vision of what we my vision of a pop-up would be we're out serving food, it could be a meal, like a dinner or lunch, it's already prepared so they can eat there, um, handing out you know, shoes, socks, all the things they might need.

So none of the money would go towards anything outside of that, just directly to um services or supplies that would that would and uh support that community, particularly the youth and the youth and their their families.

Okay, hope that helped that explains it.

Um for future reference, it's really good to look at what our funding priorities were and address in your budget those things.

Okay.

It's not that the other stuff isn't important and we appreciate everything everybody does in this city.

Um but these are our funding priorities, and so if you can focus your grant proposal on our funding priorities, it will help you in the future.

Okay, appreciate that feedback.

Thank you very much for your information.

Are there any additional questions from the commissioners?

No additional questions, thank you.

Thank you.

Um, next on the list is court appoint his special advocates of Sacramento County.

Okay.

Do any commissioners have any questions?

Please step up to the podium, please.

Go ahead.

Okay.

I just want to clarify.

I don't see in your application.

Any of our um any of our funding priorities.

I don't I don't see food, I don't see shelter.

Um it appears that all the money is going towards staff recruitment and retention activities to increase your presence.

So not staff recruitment, this is cost of volunteer recruitment.

That's what I mean.

Oh, yes.

So all the all the folks are volunteers.

So yes, correct.

And part of why we don't have a specific allocation for food or shelters, because each volunteer works with one foster youth, and so the needs of that youth are going to be extremely specific to their case.

So for example, since SNAP benefits have been cut, a lot of our youth are on SNAP and no longer have access to those resources.

So their cost of volunteers, depending on their situation, are taking them to food banks, connecting them to resources, helping them find access to shelter.

For our non-minor dependent youth, a lot of what their cost of volunteers do is help them apply for housing, get themselves situated when they're transitioning out of foster care.

So it's a bit of a it's slightly indirect, but it is um like the way it's funded is indirect, but the services that the volunteers provide are specifically within the ALBH funding priorities.

Okay, historically, we don't we don't fund those type of activities.

Um, I think that's it's at least partially reflected in your score.

Um thank you very much for the answers.

I appreciate it.

Any additional commissioners?

Okay, I had a question.

That was my same thing too.

So indirectly, let's say there's a person that do needs food.

So you're taking that person to the food bank to get food, right?

There's not any resources coming out of your organization to handle that food request or need.

So right now we are in our last staff meeting, we discussed how we can implement an emergency program to provide grocery cards to our youth who have had their benefits cut.

Um historically, we have relied on our making memories fund for emergency situations.

We are trying to move away from that since that is a specifically extracurricular activities focused fund.

Um since SNAP benefits have been cut, we are looking into providing more direct services, and a lot of them are indirectly, so at our annual summer picnic and holiday party, we always provide gift cards to Target and Walmart for our older youth, and whether that goes towards food or towards holiday gifts is really up to them.

Okay, thank you.

Moving to EGE foundations, representative, okay.

There is a representative.

Are there any commissioners who have any questions?

Go ahead, Commissioner Smith.

Good morning.

Um questions about how your food gift cards work.

Um are there any controls or restrictions on how those work, or can they just go to the grocery store and buy whatever they want?

So we're having um, we're gonna have a form that they'll fill out the need, um, and there will be limits to the um the amounts that are on those gift cards, um, looking at specific grocery stores, but as far as um I guess managing what they'll actually purchase.

Um, of course, our goal is food, and trying to figure out how we can create a barrier for them to not purchase anything that's you know not essential.

Um, and so our team is trying to figure out how we can really hone that hone that down, but our real focus is the youth that we serve and their families and really hoping to have that honor system and trust that they're using for an actual need.

Um, and the gas cards that you issue to people.

Are those are those just like you give somebody a RCO gift card for $20 or how does that work?

Um they'll be to specific gas stations.

Um, and we're also including um some specific to Uber for those who may not have a vehicle.

Oh, good.

Okay, I also noticed that you've got some supplies in there, which we typically don't fund.

Um, and I've already talked about for next year.

Yes.

Thank you very much for your time.

Thank you.

Do anybody else have questions?

Okay.

No, okay.

I I have some questions.

Um about your collaborations, okay.

The BIOP, Black Indigenous People and People.

Oh, BIPOC, sorry.

BIPOC, I'm sorry.

Um, so indigenous, I wanted to hear more about the addigenus.

How do you what is your collaboration?

So it's really across the board based on the organizations that we serve.

Our youth they range as far as ethnic ethnicities and backgrounds.

Um, and our key partnerships would be like the Roberts Family Development Center, um, Mutual Housing California.

We're also coordinating with um a um housing and placement agency, and they have a pretty broad spectrum of who they serve.

Um, when we get our search or when we collect our survey information, we do ask this specific um ethnic information or backgrounds just to see who we're actually serving um with our resources, and so that's really probably the only piece or component that we focus on collecting that that kind of information.

Otherwise, we try to keep it as as confidential as possible and just kind of protecting people's uh personal information.

Okay, another question that I have is I did not see on your website a lot of times when I don't have a lot of information, I'll go out to the website.

I remember going out and doing a site visit, and I spoke to you a little bit about the the website as far as food, um showing pictures.

I saw a lot of placement holders on your website, um, and I talked a little bit about having the work that you're doing around the food and whatever transportation, whatever else that you're doing to reflect on your website, which I did not see at all.

Yes, a huge part of our our website updates is due to capacity at this moment.

Um that is something that we plan to prioritize in this next quarter because of some of the other funding opportunities.

We've we've gotten similar feedback, so it's um it is high on our priority list to get that information updated and accurate.

Okay, and then your board members, volunteers, and things like that.

Are the are those people listed there?

Are they placeholders?

No, no, no.

Those are those are real, and those also need to be updated because we have a few more folks to add um there, at least on our homepage.

I think there is another page that has some placeholder um folks as well.

So that's what gave me pause is when I went out, did this I visit, talked a little bit about you about it, and then it wasn't wasn't done.

So we look at the websites for credibility, so make sure you take the time to go ahead and update that so that I can see that your work reflect in the proposal on your website.

Thank you.

Income encompass housing.

Is there a representative?

No representative.

We will move on.

Fees Sacramental Homeless.

Thank you.

We have a representative.

Are there any commissioners that have any questions?

You do.

Um Commissioner Smith have a question, so if you can please come to the podium.

Good morning.

Um you are a new applicant this year or first-time applicant.

Yes, sir.

Thank you for your interest.

Um it's always nice to see new organizations stepping forward and trying to do more with what they what they've been working with.

That your application shows a chunk of money going to program outreach and supplies, which are typically things we don't fund.

But it also looks like your paying mileage, sorry.

Yep.

You're paying mileage for volunteers, supplies, personal items, but your food is only about 20% of the budget that you've requested, I think.

I can't, I can't tell by the descriptions of everything exactly.

Can you just talk a little bit about your budget, please?

Well, I did talk about mileage just um to give our volunteers, you know, some some way to be able to come out and provide the services that we give as far as supplies.

That's more of the food containers, plastic forks, um, napkins and items like that, bags to be able for the uh participants to be able to walk away with their food if they choose to.

Um I'm trying to think, and then the majority should be for food because that's really what we do is provide meals for unhoused individuals and everything.

But once again, the supplies truly are something that's needed in order for the food to be able to be dispersed.

Okay, um, with our focus on food housing and uh transportation assistance, um, we mostly have focused in the past on serving on those things for the people you serve rather than reimbursing volunteers, paying staff costs, um, that type of thing.

So, if you don't get the amount of money that you're looking for this year, then consider that for next year.

Thank you.

Yes, sir.

Any additional questions?

Okay, let's go to fee sacramento homeless.

Thank you.

Okay, thank you.

She was oh, I'm sorry.

First step.

I'm sorry.

Okay, are there any questions from the commissioners for first step?

Okay.

Food literacy center.

No representative.

Okay, let's move on to healthy community forum for greater Sacramento region.

There is a representative.

Are there any commissioners that have any questions?

Okay, love is the answer.

Is there a representative?

Are you the representative?

Love is the answer?

Yes.

Oh, okay.

There is a representative here.

I'm sorry.

Okay.

Well, not yet.

Um, are there any commissioners have any questions?

Yes, please come to the podium.

If I end up with coughing, it's because I have asthma.

So okay, thank you for letting us know that.

Commissioner Smith.

Yes.

Um, you list on your budget four thousand dollars for food distribution.

Are we paying for food or are we paying for distribution costs?

I couldn't tell by looking.

Okay.

Um that clarifies it for me.

Thank you.

Um the $6,000 rent assistance appears to be like a small number of people.

Is that is that typically what you serve in a year and are those kind of expenses average for the people you serve?

Well, we are able to serve um the amount of people per the amount of money.

Um you know housing is very high now, so it's very difficult to use a small portion of money to help people with their rent because if you help them with $500, they could still get evicted because they do not have any other source to help them.

So um I know that the total amount is that you had said was ten thousand, so I just try to figure out six thousand would be for housing and four thousand for food.

Okay.

Thank you.

I have a question.

Oh, sorry.

No, just no problem.

Um, in your application, you stated that you collaborated with EGE Foundation to help for purchase of food.

Can you tell me more about that collaboration?

What was the event in the did you get?

Did you get gift cards or how how was that?

And and was that from she gave a donation of the amount of money, and we purchased the food with them, the amount of money she gave to us.

Okay.

And what what okay?

Thank you.

Oh, I'm sorry.

Um, excuse me.

Go ahead.

It's UBAC.

Ubog, I'm sorry.

Um, I noticed on an audit report that was attached, you have listed other expenses in the amount of thirty-five thousand dollars three hundred and eighty-two.

I would have, on your on the application.

Okay, say that again, please.

There is an audit report.

I noticed a line item on an audit report that listed other expenses in the amount of thirty-five thousand three hundred and eighty-two.

Would you have any idea or can you give us more specifics on?

I mean, it just seems like a large item for are you talking for this year?

It was list, it was attached.

One of the attachments that I noticed, the on my application on yours.

Uh-huh.

I don't think it was my application.

Okay.

It's the annual treasurer's report that you send to the attorney general of California.

Okay, that's the one you're doing.

In 2024, yes, that's 2024 because we also um had a grant from um, I never could remember the name of the people.

Um we get a grant from under a uh agency that take care of the funding for the federal government.

I cannot remember the name right offhand.

These would be expenses.

That would be expensive, yes.

Expenditure for um 2024, it's not just for um food but housing as well.

Thank you.

I hope I answer you.

Okay.

Let's move on to meals on wheels.

Thanks.

Representative from Meals on Wheels?

No representative.

Okay, let's move on to my sister's house.

There is a representative from my sister's house.

Do any commissioners have any questions?

No questions.

Let's move on to next move.

Homeless.

Is there a representative?

I do not see a representative, so let's move on to repairing the breach.

There is a representative.

Do any commissioners have any questions for repairing the breach?

No questions?

Okay, let's move on to Robert's Family Development Center.

There is a representative.

Are there any commissioners that have any questions?

No questions for the commissioners.

Let's move on to Sacramento LGBT.

Is there a representative?

Yes, there is.

Commissioners, are there any questions?

No questions.

Okay.

Was that the last one?

No, there's another section.

Okay, wait a second.

Where am I?

Right here.

Oh, okay.

I'm back on track now.

Uh Sacramento Lowells and Fishes.

There is a representative.

Are there any questions?

Um, I believe I have a question.

Okay.

This is regarding the mill program.

The only question I have is with your evaluation.

It's stating in your um application that we evaluate the program monthly and quarterly and make adjustments annually as needed.

And then it says we will monitor results by asking the class clients if they get their job.

So I I don't understand how you evaluating the milk program.

So how is that evaluated?

This is for our milk fund to provide milk and dairy products to children.

That we work with in three different programs that serve meals at Lowe's and Fishes.

And so we do collect data from those programs on how many how many children and families were served monthly and compile it uh quarterly and then put it all into our annual report at the end.

Okay, that gives me clarification.

Thank you.

Okay, let's move on to Sacramento Youth Center.

Is there a representative?

Sacramental youth center, no representative.

Let's move on.

St.

John's program for real change.

Yes, there is a representative.

Do any commissioners have any questions?

No questions?

Okay.

I do.

Oh, I'm sorry.

Um, Commissioner Smith, if you can come to the podium, thank you.

Good morning.

Um, I've been on the commission a long time.

I've actually been out to visit your site.

Um in the past, you have submitted for almost a hundred percent food.

This year you have submitted for supplies and insurance mostly, which is not food.

Well, your purpose fits with our purpose very well.

Um, you don't fit as well as you usually do with the with our funding priorities.

So I would encourage you in the future to look at our funding priorities and and focus because you're a longtime grantee.

We've been happy to give you lots of money over the years, and um sorry I'd like to see that continue to happen.

Uh so I would just recommend that in the future you do that.

Thank you.

Okay, um, thank you very much.

Okay, South Sacramento Interfaith Partnership.

There is a representative.

Um any questions from the commissioners?

Okay.

I have a question.

So do you have a tracking system?

I know that with your with your um the way you provide it's it's on a as needed bit uh uh basis as needed basis.

I don't know, you know, people just come as they are, I guess.

Is that the way you evaluate or how we do have a record of who's come?

Um so we do have a database that the Sacramento Food Bank has provided to all the food closets in the area, and that's what we use.

So you use their information.

Okay, I just wanted clarification on that.

That's fine.

Thank you.

Stanford Settlement Center.

There is a representative.

Any questions from the commissioners?

No questions.

The gathering in, is there a representative?

No representative.

Traveler's aid.

Can you speak up a little bit?

I'm sorry.

Traveler's aid.

There is a representative.

Any question from the commission?

No.

Okay.

What is this here?

Oh, that's to continue on from that one.

Okay.

Waking the village.

There is a representative.

Any question from the commission?

No questions.

Weave.

There is a representative.

Are there any questions?

No questions.

Wellspring.

Oh, I'm sorry, let's go back.

Commissioner Smith, you have a question for weave?

Um, no, no, I don't.

I'm sorry, I thought I did, but I don't.

Okay, no problem.

Wellspring, there is a representative.

Any questions from the commission?

No.

Um youth services.

There is a representative.

Any uh questions from the commission?

There is.

If you can come to the podium, please.

Hi, thank you.

Thank you for submitting your application.

And in line with a lot of the comments that you've heard on some of the other grant applications, um, you have 1,250 for indirect costs, and again, that's not something uh uh just the the basic idea from all the other comments.

Yeah, just to maintain daily functions and on and surprises that might pop up, so um, but yeah, overall, I think you guys have a great program like many of the others that are represented here today.

So thank you.

No indirect next time.

Okay, anyone else?

I have the exact same question.

Thank you.

Women of color on the move.

There is a representative.

Do any commissioners have any questions?

Um I have a question.

I was looking at your application and at the um to certify the application, there's a signature required.

Okay, and I saw just the letters S and the letter P.

And I was like, Well, who is that?

So can you tell me who SP is?

And I just saw two initials.

I didn't.

That is me, Dr.

Sonia Bellarin.

Oh, that is you.

Okay, all right.

Um that was my only question.

I just didn't know was it, you know, sometimes it could be fraud or I just didn't know.

I saw SP and I'm like, Well, who is that?

And I don't know if this is a valid certification of the proposal, I mean the application.

No, I don't have any further questions.

Oh, you do um Commissioner Smith and then it looks like about a third of your money is for training and case management and administrative costs, which are typically something we don't fund.

Um, and then I was not exactly clear about the experience of this the staff and the organization in providing the services.

It was not super clear to me about people's experience, not just a comment.

Um, going forward.

Okay.

Thank you.

Thank you.

Oh, there's one more question.

Oh, Commissioner Ubom?

Yes, go ahead.

Yes, uh, where's your office at?

Our main office right now is um at 8125 Mills Gap Way, where we're moving that into a transitional home.

Uh we also use a PL box, which you probably notice on the other address.

Um, but we will be moving 8125 into a transition hall within the next year, and then I also noticed on your website there were two awards, and it did not say city of Sacramento, it just said Sacramento.

Were they were those awards from the City of Sacramento?

Those are from Sacramento, City of Sacramento.

We do have two grants with City of Sacramento, which we focus on youth.

We've been doing the youth nights this past year, been very fun is exciting with that and then we also have the art and culture grant okay thank you we have a question thank you women's civic improvement club there is a representative are there any questions from the commissioners no questions women's empowerment there's a representative any questions from the commissioners no questions yancy outreach sorry yes I do I'm sorry okay um if you can come to the podium women's empowerment it's loading very slowly um so your money that you have in here wait a second for shelter and housing um it sounds like there's a lot of administrative expenses included and then it also says and more so what is the and more you know I believe it's mostly it's going to be rental assistance but we also provide additional support to help women get into housing like if we need to help them improve credit scores by paying off past bills or other things to help them get into um housing okay okay thank you very much for the clarification okay yancy outreach international there is a representative are there any questions from the commissioners yes please come to the podium so your your application um doesn't state a geographic area like I can't tell by looking at your application the geographic area where you serve people actually it's all of Sacramento County I don't know if it's on there or not but it's all of Sacramento County that's what we have been serving.

Okay because we are only the city of Sacramento so you haven't really specified how many staff you serve and how many people you serve in the city of Sacramento and so that makes decisions about funding very difficult for us because we are committed to funding services that help poor and destitute people in Sacramento County.

A city sorry city of Sacramento thank you okay um and it looks like about half of what you're requesting is for betting and hygiene products and materials for outreach which are typically things we don't we don't fund.

The assessment process was not it was very vague um not too few words but two a lot it lacked specificity at least for me it appears that this is although there's lengthy descriptions about what your staff does that the staff are you and someone else with the same last name yes.

Okay.

And it looks like about half the total little less than half the total is food.

The supplies and outreach materials are also not something we typically fund just going forward.

But thank you for the clarifications.

I have some questions as well.

In your application, you talked about you partnering with apartment communities.

Yes.

What apartment communities we have uh trans well, not ours, but we have partnered with transitional homes.

We have the sky sky, I forgot what that apartment is called, but they are giving us allowing us eighty-five dollars a night uh for a few nights for those that we get in.

Okay.

And then uh your food, I didn't see much about food distribution on your website as I took a look.

Actually, that is on there because that's what we started off uh with at uh well we had two websites, so that should have been on there, it should be on there.

If not, isn't it?

That's okay.

We've been putting it out of our pocket for years, so it's so it's okay.

Um we wouldn't know how to restructure it, restrict it uh next next time, but um we quite all right, we okay.

Thank you.

That's it.

That's it.

YMCA.

There is a representative.

Are there any questions in the commission?

No.

Okay, if you can come to the podium.

Hi there.

Hi.

Um folks have have applied for this before, and so but we're happy to have you come back.

Um your uh description of how the funds will be used, which is what we use to compare it to our funding priorities.

Um there isn't really a breakdown of costs that allow me to see what um, what goes to food.

Um, there's a lot of descriptions about activities and that lunch is included and that type of thing.

Um, but your request uh for six thousand dollars doesn't really say, you know, X number of dollars food, X number of dollars, because you have a lot of information in there about supplies and gas for for taking the kids on trips and that sort of thing.

Um that isn't stuff we historically have funded.

Um, do you have a breakdown on the costs?

I do not have a specific breakdown on we it it's not for food, it's for transportation and the cost of the camps for the children that are um living in the St.

John's program shelter.

So um it's the cost of camp and the transportation in the field trips.

We provide the opportunity of um transportation for the sleepaway camp.

Okay, thank you.

Okay, well, what we're gonna do next is just go over the scoring part.

Uh there may be some adjustments.

Um I know for me, if you saw zero across the board, for me it was because I needed just some more clarification.

So the scoring may be adjusted and we're gonna have some conversations around that.

Okay.

Okay, let's start with the Asian Community Center.

So typically we historically we all just provide updated scores to Brian and then he updates them.

Okay.

Are we gonna provide our scores?

We just write them on the sheet on the sheet that he gave us.

We correct them and hand them to him and he updates them.

We haven't historically discussed individuals' scores.

Okay, that doesn't mean we can't do it.

It just um they're time-wise, I question if we have time to do that.

We're gonna take about 15 minutes.

Staff, can we start the stream?

Thank you, everyone.

For again for your timing, your patience.

We are going to take another ten minute uh recess.

And there's a water.

Um, thank you again, everyone, for your patience.

So now we're going to go over the scoring, and Commissioner Smith will take us through the scoring process.

Okay.

So what we've done is we took all of the we made adjustments to our individual scores by commissioner.

That's been done.

Then we took the totals of the scores from the big sheet that you were looking at all morning or the last hour and a half.

And now we have put sorted them and put them in order.

So there's two things that the commission typically does at this point.

Is there a way to make that a little bit bigger, Brian?

Yeah.

There you go.

Is that easier to read?

It's easier for me to read too.

Okay, so we have the scores, we have things in order by score.

Um two things that we usually do at this point is look for a cutoff where we don't where we don't fund below a certain score, and then we decide the cutoffs for the percentages of the funds to the individual organizations.

So if you can scroll down, please to the bottom.

Um there are one, two, three, four.

There are five organizations that have scores that are less than 70 percent of the total score that's possible.

And those are start with line 26 through 29.

Oh, that's only four.

Um so there's a there's a break of 60 points or 50 something points in between those two, which to me is a logical place to break, but the board the commission needs to decide that, and then once we do that, then we start applying the percentages based on the scores.

So would somebody on the commission like to make a motion to set a cutoff?

I'm gonna defer to city attorney.

We don't currently have a motion on the staff report, but is there a suggestion on how they agree on the minimum scoring mechanism?

So if this isn't a this isn't then a formal motion, it's a discussion for the commission.

Is that what you're saying, Renee?

Yes.

Thank you.

Correct.

Um hi, good morning, everybody.

Yes, Renee's correct, and also uh Vice Chair Smith.

This would be a discussion amongst the commissioners, and then currently on our agenda, we have that once you have determined your funding um obligations, you would make one motion as it says make a motion allocating funding to the grant applications for 2026.

So that would be your singular motion at the end of this process.

Okay, so discussion then I can't see us any speaker queue.

Okay.

Peter.

Hi, everyone.

Um, so I'd a quick question.

If we go up to the top, I'm just curious what's the dollar value of um grants that scored above like 500.

Because I I see it a couple of different ways.

You know, there's um, and this is for commission discussion.

Do we want to fund more organizations, but maybe at a lower amount, or do we want to fund fewer organizations?

But if we feel those programs have a really big impact, would we rather do that?

So I'm just kind of curious at the top how they scored.

And I also want to say, you know, I I do want to thank everyone for their submissions.

I I'm a new commissioner, I didn't get to participate in the pre-scoring, but I did read through all of them, and um, you know, they're they're all very valuable, and you know, like our chair and vice chair said we have these criteria because we had 400,000 dollars of applications and only 190,000 dollars of funding.

So uh we have to make tough decisions and you know, ask tough questions, but uh you all do great work, and so I d I don't want that to kind of go on said, uh at least on said by me.

I know they said it too.

So historically, um we have we always fund up, so we don't extend the bottom to give everybody money because you're rewarding, you know.

Our criteria were established after a couple of years of working on them to ensure that we funded those that met our criteria most at the highest level, and so historically, like we last year, I think we did a hundred percent, and then there was a break, there was a logical break, and then we went to ninety-five percent or ninety-six percent, and then we went to eighty and then fifty-five.

So we're always funding upwards, not just making sure everybody gets some money.

Yeah, for sure.

And uh, so I I'm curious.

What was it?

I I didn't see the number.

I I have the number for you.

Um Pete, it's gonna be about 17 grantees from top to bottom, and that totals 186,500.

So that almost gets you there.

If there's an adjustment made to traveler's aid emergency assistant agency, if uh Brian, you can scroll down a bit.

Sorry, yeah, I think that's a good place to start.

Is that's what the hundred percent of the request going to those 17.

Where the where the funding great, thank you.

So the total is a hundred and I'm sorry, a hundred and eighty-six thousand five hundred if you fund a hundred percent from the top to healthy community form for the greater Sacramento region, line 19.

Okay.

Um, so last year we were we had a similar situation, but there we did determine several scores that were way at the bottom, um, that we were not going to fund, um, because they just didn't have a clear enough alignment with our with our funding priorities for this year, which is typically re um reflected in their scores.

So we're in the enviable position of being able to fund everybody we decide we want to fund, so we don't really need to go through the request amount.

Um, but I do think there should be a line somewhere based on historically what we've done because we want to be sure that we're playing by our priorities and not just giving participation awards.

I know that sounds kind of cross, but um I think it's important for because a lot of people worked a lot on these um these applications, and so I think we do need to reward the ones that are closest to our funding goals.

Um so if you can score scroll to the bottom.

I hadn't waited now.

This shows we have 302,000.

That's a request.

Right.

So we can't fund everybody at 100%.

So what was the 186,000 number you just 186,000 is from the first high scoring grantee down to healthy community form for greater Sacramento region at 486 total points?

That totals 186,500, which most closely aligns with our total of 190,000.

And that's funding them at 100%.

So we don't have enough to fund everybody's request.

I'm sorry, I misunderstood you.

All right, so let's go back up.

Um we need to find.

I don't know if it's easier to do the percentages first and then draw the line, or draw the line first and then make the percentages work to what that line is.

Are there other commissioners that have thoughts?

Commissioner Ellis, do you have any thoughts?

I like just drawing the line.

Okay.

So let's scroll to the bottom again.

So if we draw the line at stop, oh no, not quite.

If we draw the line at 70%, then the that would eliminate the requests below 430,000.

Is that right, Brian?

You did that calculation.

That is correct.

70% of the total possible score is 415 points.

Let me ask a question.

Okay, drawing the line.

So that means that those under the line will not be funded.

Is that just completely?

Yes.

Oh, okay.

Well, I want everyone to have an opportunity.

Uh we ought we have already agreed we fund those that are best in alignment.

So do we fund people that are not in alignment with our our process or our um what the commission does and then what our annual funding goals are because there's some at the bottom um one at the very bottom that has no alignment.

That's just based on my review.

That's that's my opinion on that.

So I do think that we shouldn't be giving participation awards.

We should give be giving awards based on how well they met our funding priorities.

Exactly.

I suggest.

Am I with my mic on?

There it is.

Now it is.

Start at the top and break it into groups of like 50 points.

So from 550 to I'm not sure what you know, I'd have to look and see what the numbers are.

Five, five fifty and above or five hundred and above, and then four fifty to five hundred.

Yeah, so the so walking waking the village to the top would be one cohort, because that's five fifty and above, and then four five forty-nine to five hundred, which is a large cohort, and then four fifty to five hundred, and then look at uh funding sort of in those types of cohorts for percentages, so like a hundred percent at the top, uh say ninety or ninety-five percent, and then you know, and then you know reducing the percentage of the uh grant request um in that manner as an idea.

Okay, do any other commissioners have any ideas or in agreement?

Okay, yeah, okay.

So let's do the top one, two, three, four.

It would be um, it's B3 brain.

Those would be 100, and then I would say 95 for the next cohort.

No, that one would be 95, the five forty-nine would be ninety-five percent, and then ninety-five percent copied down until you get to five hundred, and now go ninety, you know.

I think in the past we've done eighty because you're gonna get you're over the you're over your dollar amount at this point.

So then maybe go eighty and then you know, fifty or I don't know, something like that.

And we'll see where we So do the do the total before you go any farther.

Yeah, we're way over.

Right.

So then we say, okay, maybe ninety-five is the wrong number.

Let's try ninety and then eighty, and then.

So let's there's a break in there though, somewhere.

Where they.

Oh, you got uh you got it.

Let's so if we change the requests, if we go down to eighty below the ninety-fives, that's what we did last year.

We're still over.

Still over.

So we I think we have to change the ninety-five to say ninety.

Um, well, we always want to fund up.

Because those are the people that have best met the criteria.

So I'd maybe go seventy-five for the next group and see what happens.

Right, but you've only I mean it's there's nothing.

Yeah, no, there's not enough.

Yeah.

So let's go back, let's do nineties in place of the ninety-fives and see where that gets us.

Still not far enough.

Okay, goes down to 70 and see what happens.

Let's go to.

Yeah, because we're we're above our number now.

It's an issue because we have that huge block.

Maybe we need to break that block up.

You scroll up a bit, Brian.

Can we see all that?

No, we can't even see all the nineties on one screen.

So maybe break that into um above five forty.

Um, put the break at five forty-two and then go to eighty.

Sure.

Go ahead, five forty two, maybe.

And those need to change as well.

Those need to go down to.

And then that needs to go and then let's make this seventy sixty-five, so try making those sixty-fives sixties and see what that does.

We go 190 and then we go to eighty, or do we go to eighty-five?

Eighty.

Oh, scroll.

Eighty.

I mean, maybe four fifty is the cutoff to receive funding.

Because at a certain point, if you're only going to give I don't want to change we we aren't suggesting changing the nineties to eighties.

Yeah, a thousand dollars is frustrating.

So if we use we were talking about a cutoff at four thirty.

I think you move.

Do you want to go back up?

Did you change all of them back?

Yeah.

Yeah.

Okay.

So scroll down a bit, Brian, please.

What's the first thing?

So let's go with six.

Try fifty.

All the sixties.

Yeah, change the sixties to fifties and see where that gets us.

Things to fifty to forty-five, maybe.

Um that point, I mean it's yeah, forty f I would do 45.

See what that does.

It may get us to that cutoff that we talked about before.

So no, there's the cutoff.

377 was the cutoff before.

We could do 43.

I don't I don't know where if that we keep running up against the same kind of the same cutoff.

No.

No.

So how do we get how do we get rid of 2400 without going below 45?

YMC is requesting 6,000 in order to get that to like match the others around it.

We can add it to that.

Is that what you're asking?

Well, we need to we can't change the request.

We can't change the score.

We can only change the percentage of request, and we need to end up at or below nine one ninety.

Can we go up to the 70?

No, okay.

There's no 70s.

80.

So we could change the 80s to 78 and see if that does it.

Or 77.

78, see what it does.

Still a thousand dollars short.

But it went down by a thousand.

So go up and do the change the 45s to 44s and see what that does.

Okay, um take out the love is the answer ministries percentage.

Take out those percentages.

We have 190,000.

Even.

It seems like, yeah, it seems like in the past they have said that if we grant a bit more that it's okay, but would you like to chime in on that, Renee?

Um, I think from uh equity standpoint that I would stay at 190,000 just to be safe.

We all we will have the treasury's office come in January to really show you know what the whole picture of the fund looks like for you all.

Um it sounds like there is some consensus around 45% being the bottom threshold.

So if any of the commissioners are inclined to adjust that 78% to 75 and see if you get there, I think that makes more sense, especially from a contracting standpoint.

Um that would be my suggestion just to get you all in that $190,000 range and to see.

I think if we change it to 77, it'll do the trick, honestly, because we're so close.

189, 830.

That's pretty darn close.

180.

What is it again?

Scroll up.

189, 830.

Yeah.

Okay.

At this point, I think we have um, let me look at the I'm the supplemental materials that's on the voting thing.

Well, what is that?

Oh, it's the summary that was provided to us.

Okay.

Yeah, that doesn't really affect our funding here.

So I think are there any commissioners that aren't okay with this?

We're gonna vote on it, but I just want to be sure that we don't have other comments before we take the vote.

Okay, I'll turn it back to Commissioner Ellis.

Okay.

So now we're gonna take a vote on the final funding allocations we've agreed on.

Okay, so is that like a motion?

I'm not sure.

Are we okay?

So is there a motion to accept the funding for 2026 as it is on the screen 189,830?

So moved.

Okay.

Um I have a motion.

I'll second.

Oh, I forgot the second.

Oh, you got a second, perfect.

Okay, I have a move a motion by Commissioner Smith to move the um 2026 funding as shown on the screen 189A30 and second by uh Commissioner Coleto.

Yes, and before I do the roll call vote, I can confirm we have no uh public speakers on this item.

Okay, okay.

I'll now do the roll call votes unmute everybody.

Member Coletto.

Aye.

Member Contreras is absent, member Malik.

Aye.

Member Brown?

Aye.

Member Stevens, aye.

Member Ubog?

Aye.

Member Seymour is absent.

Member Beckman is absent.

Member Rule?

Aye.

Vice President Smith?

Aye.

And President Ellis.

Aye.

Thank you.

The motion passes.

Okay.

Can I ask the clerk's office or the or I guess Brian and Renee if there is a possibility of getting that last screen printed and handed just to the commission on the way out the door?

Or emailed to us in the next day or so.

So the final scores and the funding allocations will be published online as a supplemental after the meeting.

But I can't print you out a copy, yes.

We will also we'll email it.

Okay.

Yes.

Okay.

All right.

The next item on the agenda is member um comments, ideas, questions.

Okay.

Um I would like to say that I believe that it would be good to be sure in our January meeting that we discuss any changes or adjustments to this process that we feel like we've identified are necessary based on how this went today.

Okay, and I also would like to um talk about the application process as well.

I don't know if that all encompassed with this process, but adding like the website on the application, also training as far as looking at the financials, understanding what is pertinent as far as looking at the financials, yeah.

Anything that goes in that application um process, okay.

Uh let's see what's next.

I think the next is matters that are not on the agenda public comments.

Thank you, President Ellis.

I have no speaker slips for this item.

Okay, great.

Again, I just want to thank everyone for coming out.

I know you're doing great at work out there.

We do appreciate your time, and um great.

Have a good day.

Thank you all.

This meeting is now adjourned.

Okay.

Okay.