I'm going to arts culture and creative commission.

The meeting is now called to order.

Will the clerk please call roll call to establish gorm.

Thank you, vice chair.

Commissioner Smith.

Commissioner Obejou.

Commissioner Anderson is absent.

Commissioner Martino.

Commissioner Tololino.

Commissioner Lomelli.

Commissioner LeBoulo.

Thank you.

We have a quorum.

I would like to remind members of the public and chambers.

If you would like to speak on an agenda item please turn in a speaker slip.

You will have two minutes to speak once you're called on.

We will no longer accept speaker slips.

We will now proceed with today's agenda.

I would like to ask a few questions.

Land acknowledges.

Land acknowledges and pledge of allegiance.

Would you like to lead us in that?

If you please rise for the opening knowledge,

in honor of Sacramento's Indigenous people and tribal lands.

To the original people of this land, the Nisan people,

the Nisan people, and the Nisan people,

and the Nisan people of the Nisan people,

and the Nisan people of the Nisan people,

and the Nisan people of the Nisan people and tribal lands.

May we acknowledge and honor the Native people who came before us

and still walk beside us today on these ancestral lands

by choosing to gather together today in the active practice of

acknowledgment and appreciation for Sacramento's Indigenous people's

history, contributions, and lives.

Thank you.

I pledge allegiance to the flag of the United States of America and to the Republic for

which it stands one nation under God, indivisible with liberty and justice for all.

Our first business today is approval of the consent calendar.

Clerk, are there any members of the public who wish to speak on this consent calendar?

Thank you, Chair.

We have new speakers for the consent.

Thank you.

Are there any commissioners who wish to speak on this item?

All right.

Is there a motion and a second for the consent calendar?

Moved.

Okay.

We've got a commissioner Tocolini and can we get a second?

Okay.

Thank you.

Thank you, sir.

Thank you.

Thank you.

Thank you.

Thank you.

Thank you.

Thank you.

Thank you.

Thank you.

Thank you.

Okay.

Okay.

Perfect.

So we have a motion by Commissioner Tocolino and a second by Commissioner Obehu.

Commissioner Obeyhu. Yes. Commissioner Anderson is absent. Commissioner Martino. Here. Commissioner

Tokalino. Yes. Commissioner Lomelli. Yes. And Vice-Tray Lovullo. I have a question. What are

we the consent is on things that are on the agenda but that was from December. So it is

the meeting minutes from December 9th and then your follow-up log. Which we didn't have

a well doesn't matter that we didn't have a follow-up meeting and this is the meeting

that we're meeting first from December. Both of these items are from December. Nothing

from last month correct? Well the second item is new for this month. Okay. And yes the

meeting minutes are from December. So we're just consenting to go over these two one and

two. We're saying that we're consenting to pass it. The city folks could clarify but

I'm not. Even though we didn't technically go over a number two or did we go over a

number two? What do you turn you? The approval of the consent calendar approves these

items. If you'd like to discuss the items before approval you could do that but it would

be before adoption or before approval. Yeah I'm just because I know that we're just going

through the motions right now but number two I know that we're discussing from December

9th but number two is pass motion adopting the Arts and Culture and Creative Economy

Commission follow-up log. Did we go over that follow-up log in December? No this is on the

consent item. This consent calendar for you to either approve a body or to pull and review

I believe and discuss but it is on the consent item calendar for today. I mean because it

doesn't make sense that we would approve it if we have it actually went over it. Is it

am I on the right? Is anybody else following me on this? Yeah what is the follow-up log?

So this was provided to commissioners inside the agenda packet when it was issued by email

last month. Well I say no until I get a chance to read it anybody if that's just me. Yeah

I apologize I had a chance to look into that document. So proceed.

We're in a vote so we're in the middle of a vote. With your vote being no the item would

pass but we could have a motion to reconsider the item from someone who voted in the affirmative

and then we could bring it back and discuss it again. If you want to discuss if the body wants

to discuss it before voting on it again. Yeah that's a good question. Does the body want to go

over it before we consent to it or you guys are okay with passing it? How long would it take to

would we be able to review it fairly quickly? Jason? Yeah I believe so. I mean we could bring it back

what it what's the importance of it to be done now to give a consent to it now versus giving

consent to it next meeting. Really it's up to this body to follow up log as an instrument whereby

commissioners have a pathway to uplift ideas to discuss with each other. Yeah and if you would like

more time to discuss what that process looks like I think we can follow the advice of council.

Okay. Oh yeah I didn't see that. So then do we just say all in favor of re of what did you say

reaffirming it? So the so clerk I guess could you record the vote on the motion as it just

occurred I guess it's the the women though. Right and we have a yes by commissioner Smith yes by

commissioner Obey who? Commissioner Anderson is absent a yes by commissioner Martino yes by

commissioner Tocolino a yes by commissioner Glamelli and a no by vice chair LeBullo. I had said

here because I heard roll call for that item. I think someone I thought we were doing roll call

again. We had a motion in a second so then we are now voting on that item since I think. Yeah I

think when that was brought up. Never mind but yeah I think that we should have the offer maybe

I when I first looked at this agenda I was thinking I misread this as an agenda item.

You want to change your vote to know? Yeah I'll change my vote to know and if possible if Jason

maybe we could pull up on the screen and review it before we consent to it. At this point would

we need a substitute motion? Yeah so I just now we could have a motion to reconsider from anyone

who voted in the affirmative including yourself. Yeah and it's always a majority rules right? Yeah so

we have we could have a motion to reconsider if there's a majority then we discuss it right now

and consider it. We have a motion to reconsider? Yes motion to reconsider. Reckon it.

So now we'll have a vote to reconsider the item so yes is to go and discuss the item again and

consider it and I know is to let the last vote stand. Yes so commissioners if you can please unmute

or we have a question. Are we asking to review the agenda? That's what the ask is? The consent

form number two item number two. Okay. Okay. Have the attachment of three pages. Is there an

additional? Is there more to it than those three pages? No. And you guys can keep your vote as you

like it. We're just trying to see if anybody wants to reconsider. Would we like to take a vote on the

meeting minutes and then take this separate on the following? You'll need to unlock your iPhone first.

Sure. Sorry. Okay. Yeah. You'll need to unlock your iPhone first.

I'm very sorry guys. Okay so is there a motion on a second for the meeting minutes?

Motion to approve. I'll second.

Okay commissioners please unmute. Commissioner Smith. Yes. Commissioner Behu. Yes.

Commissioner Anderson is absent. Commissioner Martino. This is for the minutes. Correct. Yes.

Commissioner Tokolino. Yes. Commissioner Lomelli. Yes. Vice Chair LeVillaux. Yes.

The meeting minutes pass.

All right so we still I'm now we still have the motion open to reconsider so that'll be the next vote

to reconsider item two.

Do we have a motion are we reconsidering the item? Is there a discussion on the

item or are we just reconsidering? I would like to have a discussion. Yeah discussion's good.

So clarification is the body need to vote to reconsider

consent item two for discussion or is that what's on the floor or is the request to

request to discuss it now or to table it for the next meeting? That's a question.

That's a good question. Yeah so would you guys like to discuss it now? It's a three page

document just to take a look at it to see if we're open to giving consent for it to pass.

All those in favor to discuss now? Yes. Say aye. Yes aye.

Did we already have a motion open to reconsider it or does it matter at this point?

Okay. Sounds like there was a standing motion that hadn't been voted on to reconsider but that

sounds like what we're doing now anyway. Got it. Sorry. I'm going to catch up.

This would be a vote to reconsider the item and discuss now. That's what's happening right now.

Thank you. Do we have a motion and a second for that? Motion?

Yes.

Five second.

Commissioner Smith? Yes. Commissioner Ohaybou? Yes.

Commissioner Anderson is absent. Commissioner Martino? Yes.

Commissioner Tokolino? Yes. Commissioner Lemmele? Yes. And Vice-Chair LeVulo? Yes. Thank you. The motion passes.

Okay. So I'm going to try to get this back on track. This is consent item number two. This is the

arts culture and creative economy commission follow-up log. This was initially brought to consent with the

understanding that this body has expressed an interest in uplifting items for discussion,

for consideration of discussion to each other. And so there is a process for this. Some commissions to

my understanding exercise this. Arts currently does not. There are five items to consider if you are

requesting an item to be added to the follow-up log and it's my understanding that this would be

raised by a commissioner during commission ideas, comments and questions near the end of our

meetings. So the five items are if you have an issue to propose the item title. You would share the

item title. You would share the question to be answered or explain really what the specific

request is. Thirdly, you would detail which of the 19 commission duties identified by City Council,

your item addresses. Fourthly, you would identify how it responds to the commission's race and

cultural equity statement. Fifthly, you would share which of the six cultural equity plan goals

this, the item that you might be proposing addresses. So again, items would be raised during

the commission ideas, comments and questions, portion of this meeting. And then the chair and the

vice chair in discussion with myself would take these items into consideration. And if there are

new items, they would be entered into the follow-up log to be considered at the next subsequent meeting.

I hope I've summarized that accurately looking to our council to confirm if I missed anything or

if that is pretty much the process for uplifting items for consideration through the follow-up log.

And so this is a new item that would be attached to subsequent meeting agendas.

I have some questions. Can I go ahead?

So first of all, it seems like there's a lot that we need to do to bring up something

as a follow-up agenda item. And it seems like if there were something, an agenda item,

for instance, today that I want to do a follow-up on, I wouldn't have the time in that meeting to

complete that whole list of requirements to bring it up. So that seems like a barrier.

So would we be email, like would it be possible to email these or we just need to like prepare

beforehand? Because also there's another issue at that because if how could I prepare something

to be followed up on before the meeting before we even discuss it?

And also are we allowed to bring up things for discussion that might not necessarily be a follow-up

to an agenda item but could be something maybe from our work plan that we want to add to the agenda?

Council, would you be able to advise on how we might approach the two questions raised by Commissioner

Martino? It's my understanding that these five items are designed to help prepare the discussion.

So I believe that the process is yes that you would need to prepare these items in advance

to propose it to be uplifted to the follow-up log, which would be approved at the top of the

subsequent meeting. Is that accurate? Yeah, I mean that's consistent with the policy.

The idea of the log isn't necessarily to get something addressed as ASAP at the next meeting,

I think the idea of the follow-up log is that commissioners will have ideas or requests and staff

won't necessarily be able to address them at the very next meeting. So the log is kind of a way to

have some accountability so that way we know which items, what requests from the commission are

with staff and the staff periodically give updates as to the item's status about when it will eventually

be brought to a future meeting. It's like some other bodies I have, the log is lengthy and some

items can sit on the log for months at a time before they finally get addressed because sometimes

they require substantial staff reviewer input. Does it have to be brought up at the commission

meeting or could it be emailed to the chair or to Jason? Those clerks staff, do you guys have

asked other practices on other commissions?

Yes, so it does.

Jacob Redberg, office of the city clerk, the items I go on the follow-up log do need to be brought up

at a commission meeting just to be transparent with the Brown Act and everything.

With some other commissions they will bring up an item during Commissioner comments and ideas

and questions and staff will then direct them to email staff on how it meets whatever criteria

that they need. So again, in other commissions that I have seen they don't necessarily require you to

have all of those criteria ready to go at the meeting. Just a general hey, I want to talk about

x, y, and z added to the follow-up log and staff can either reach out or direct the commission

or to contact them with how it meets their scope.

Okay, so that makes sense because it does say here in the description, commissioners may submit

items for consideration of inclusion on a future agenda by orally making the requests to add

the item log during commission ideas, comments, and questions. So we take the last part of the meetings,

we say that we want something to be brought up on the agenda, it will then be possibly added to

the agenda for one of the next meetings, is that right? That's right, it could show up at the very

next meeting or it could be a later meeting but it would show up in the logs that way we could at

least keep track of it. That's good to know because I know that sometimes we want to discuss

things here and two and we're just like can we get it on the agenda? So it's good to know how

we can get something put on the agenda. I would propose removing the requirement from

that initial oral statement for numbers four and five on there, the commission's racial

cultural equity statement and the equity playing goals. Not because I don't think those are important

but I think because that's going to be hard to like while we're having a meeting, unless you

prepare it beforehand to figure out how does this relate to these two items because this does seem

specific. Those two items do seem specific to the office of arts and culture not to other commissions.

So could we just have it be what it is for like general commissions so it's less barriers to actually

doing this? From the office of the city clerk side that's acceptable. Different commissions

do it somewhat different ways however you know at minimum it's collecting each of the commission

or the commissioners requests for future items and having a you know a way to track that for both

the commission themselves as well as the public. Perhaps a thank you for that perhaps a medium would be

and if it's appropriate then the proposing commissioner that could reach out to the chair

vice chair and myself and we could gather the information in four and five currently

to have it included in the follow-up log for presentation at the next subsequent meeting just so

that we we're both not kind of holding up the process but also having enough information to

to have a discussion with chair vice chair and staff does that seem like it would make sense.

So are you saying that those last two items would be done after the meeting?

I think yeah like in a follow-up discussion so that there is information to weigh and to engage

other competing like the competing items on the agenda. Would that does that sound like a kind of

happy medium? That sounds good to me. America also had a request to speak. Yes I was going to ask

if maybe there's way to get clarification or just maybe more information about. So like you guys

mentioned the processes we would like you know these are required in order to ask for something to

be on the agenda items well but then on the end of staff or like on the other side what's what

what does that look like because why is why would something be maybe put up in the next meeting but

then also it could not intake like maybe four or three meetings to get brought up or like what

qualifies like something to be more important or less important or on that point like what does

you know like why why would something be I don't know just like what that process looks like I'm curious.

Well I think it might be kind of on a case by case basis and that's the benefit of having

additional background information for each item to be raised there are ongoing matters that the

commission does need to consider for example approval of the annual report and the work plan which

will be discussing later today and there's a timeline for that or an expectation of approval

on a certain timeline there are other items that staff would need to raise depending on

depending on business matters, business functions and business matters to the commission

but I think that having the information that can be worked out with the chair and the vice chair

and if I can get clarification that is pretty much the standard practices for review of follow-up

items and kind of the prioritization of that it is a discussion that usually works itself out

with the chair and the vice chair of each board and commission and staff.

So it's like a lot a couple of people that make the decision together it's not just up to staff.

Well there is a section in here that says should an item necessitate more expediency a commissioner

may take the log off the consent agenda during that item and make it a discussion item.

The commissioner may offer an addition for immediate consideration and approval by motion

and the motion would need to reflect that it is being approved as revised during the meeting so I

think this is really just a process of just letting us know that everything has to be said in a

meeting first before we if it's something that's coming up by us to be considered at the next

agenda no matter where and if we need it to be like talked about now then it has to be voted if

something if this is something that we can take on at this moment by vote is that right?

The expeditious language in the staff refers to like a immediate adding to the follow-up

log and you can have a discussion about its inclusion on the log but ultimately staff has control over

agendas with consultation to chairs and vice chairs about to get to your direct question commissioner

it's a consultation process about prioritizing items.

Thank you.

Where do we find the commission duty the list of 19?

This is a part of the existing language for the commission directed by city council it is listed on

the commission page it also happens to be in the annual report so it's listed in multiple locations

but if we want to peel it out I can direct commissioners.

So could we do a motion to approve this with number four and five removed from the

or oral requirement?

Is that possible to have it removed to motion to have it removed?

Sure so they have the requirement will be that items the motion would be to approve the item

with the modification that items four and five not be required to be orally presented at the time

the items made put on the log but to be followed up at a later time in writing.

Okay so can we get a motion to approve?

I have a request to speak.

No that's okay I just want to clarify because I'm hearing two things kind of crossing paths

and I want to make sure that I'm hearing this correct so the follow-up log is not a way to get

things on the agenda. Do I understand that correct the follow-up log is what I'm hearing is it's

a way for us to follow up on specific items of interest to the commission that may or may not be on

the agenda the agenda setting process this might inform it but it is not it it's not guaranteed

that it's necessarily going to be an agenda item if it's a follow-up item do those two things are

sort of separate? It's both right you can request things to have follow-up on items that you

have previously heard or request items to hear in the future it won't necessarily make it

on to an agenda in the future it could just be a quick update from the director on something

that was requested it might not warrant a full agenda item with discussion and everything but I

think I think you're right on both sides of that that's helpful thank you.

Any other questions? Oh I have one more question sorry are we allowed to request things for the follow-up

log that were not brought up at the meeting but could be on the work plan? I would think so

you would think so I would think so and that's the whole point of us as commissioners hearing

something during the discussions that we're not quite clear on to ask if it can be something that

can be discussed and maybe more elaborated on in the next meeting on the next agenda yeah

yeah that's correct it would appear at the you know the commission member comments ideas

portion of the agenda because it's because the item that would you be proposing isn't agenda is

previously you the committee or the commission couldn't engage in like a robust debate of the

item at that point but you could at least include it on the log so that way it's can be discussed later.

Okay awesome yeah that makes sense anyone else? Okay can we get a motion to approve to remove

four and five to not be immediate when we're looking to have that follow-up log and then they can

add four and five have it be answered after sorry I'm sorry how you say it.

Anyone want a motion to approve to pass that? Motion to approve.

Good question yeah will it be reflected anywhere else if we remove it here will it still be

reflected that this is still something that needs to be done? It's still something to because we

can't have it removed all the way it just has to be something that we're agreeing to have it

one way say like can we have this put the on the agenda it doesn't have to be all five it's just

at least three and then follow up with how it because we probably won't have all the information

at point that we're asking for it but it does have to be okay but it'll still be reflected that

this is the follow-up yeah I think I could just like to suggest that commissioners maybe could

include all five but maybe it's not mandatory it's just mandatory that we include all three but

with the intention that all five will be completed yeah okay anyone have the questions

okay so let's have a motion to pass once again

or the vote we need a second we have a motion and by each and our Martino okay thank you

thank you commissioners if you can please unmute commissioner Smith yes commissioner oh hey

boot yes commissioner Anderson is absent commissioner Martino yes commissioner Togolino yes commissioner

Lumeli yes and vice chair LeVelou yes thank you the motion process

okay we'll now proceed to the discussion calendar item number three is the arts culture

and creative economy commission 2024 annual report and 2025 work plan

if I can ask to pull up the projector

great thank you so as a reminder this is the 2024 annual report it it doesn't it does include

the 2025 work plan as crafted by you all with support from staff the the recommendation

would be to pass a motion approving this annual report and work plan and forwarding it to the

personal and public employees committee for consideration and approval mine interesting is that

that meeting would happen in March and so this is the this is a reflection of the work of

this body and partnership with staff for the 2024 calendar year we have seen this on multiple

occasions it does acknowledge current and past commissioners reflected at the time that it was

submitted initially back in January there are several areas of this this annual report but perhaps

the most important for for you to consider this meeting is whether or not there are any changes

that you would like to submit for the 2025 work plan moving ahead so this again as a reminder this

is your document this is your roadmap of how you would like to proceed with your activities

for the remainder of this year if you like I can go through the stated goals it's also when you're

included in your packets

if it's helpful I maybe I can just go over the the the stated five goals for 2025 each of these

goals has objectives includes a list of objectives and outcomes so the first was to achieve greater

clarity is to achieve greater clarity around the commission's purpose and role within the city of

Sacramento government the second broad goal is to enhance community awareness and understanding of

the commission as a supportive accessible resource dedicated to arts and culture the third

broad goal is to advocate for city of Sacramento policies and initiatives that value support and

build the arts and cultural community and ecosystem the fourth broad goal is to collaborate with

the office of arts and culture to address a variety of infrastructure needs required to sustain

a thriving and sustainable arts ecosystem and lastly the fifth goal is to continue to work with

the office of arts and culture in uplifting the goals of the creative edge plan

I think I would like to open it up to the commission at this time if there are additional comments before

you consider approval of this item any questions comments on this item

so

Robert has that did you have a

I guess I have a question

so this work plan is this

office of arts and culture staff looking at this work plan when they come up with agenda items

so this work plan is as we had discussed it it's really a tool to consider your internal

workings and your external workings it is a tool for the commission

I think that it's you know again a partnership this also speaks to a partnership that we want to

cultivate with with the commission

the staff side would not necessarily use this as a guide for all of the matters that we may

need to uplift to the commission for consideration but certainly it's an ongoing relationship that

we would you know we would support and cultivate I as staff and here to support the direction

that the commission would like to go in

if you look at the objectives there are a number of items that do speak internally I would

encourage the commission to in the future I think the next steps might be to have discussion

around how you all would like to prioritize some of these and an ongoing theme from last year

and a half and I've been here has been just clarification of roles and responsibilities I would

I would offer that the commission can consider how you would all like to move forward and what

expectations you have of each other how you would like to work together with each other how you

would propose to work together with your council representatives how you would like to move in

community together more or less have discussions around how you would like to be on the same page

together I can support discussions around that but this is really your your your work plan

so in essence we can take this work plan take some of these goals and then give each

one like set a goal for each commissioner here to say like hey let's make a goal of us to do

a b or c and then go out and then come back and report in our commission meetings

I think that the first order would be to approve this document so that it can move forward to PNPE

but then also to have I think it's a disdying discussion items I think my question is is so

because we have this work plan what does that mean once this is passed right that means that we

can then say hey because I know that a lot of us when we sit on the commission I know when I first

came in I was like what do we really do and there was like okay well so we just come and we'll talk

about like voting and passing a grant but then what do we really do and how do we really share

that in our community and I think a lot of times it's guidance and we can use this if we pass it as

guidance and say like hey let's set this for a b and b thank this is what this could do could do

for us yes well I'm going to try to answer your question I think that prioritization looking at

this document and the commission together determining how you all would like to move forward in

addressing these obviously can't tackle each of these items at you know at the same time

concurrently so I think that what this document does in detail is really how you all would like

to go about prioritizing addressing and working on on some of the objectives what is what is that

timeline look like is it regular reporting is it for example a

the discussions around specific goals so I would yeah I would suggest that the commission consider how

first passing this document and then considering how you would prioritize and want to move forward

Commissioner Martino were you oh that was from before sorry

anyone else have any questions on this item I would also offer that I'm of course available to

have discussions with you as vice chair of course another important item that is on the agenda today is

identifying who might be uplifted to the chair position and considering the vice chair position as well

so there's a lot of I think background that that doesn't need to happen which when it's in place

will also help drive the actual work anyone else have any questions on this item before we vote um

oh I just wanted to actually ask for the 19 commission duties is that the aid are on this document

correct okay thank you

and then America how's that yeah I just wanted to uh kind of make a comment just I think that

as we move forward like with all of us figuring out like what the commission does a little bit better

I think that um it was good that like a lot of us worked on this document and like we did have more

conversations I think like that's like a good step um just kind of uplifting that

yeah I'd add to that just deep thanks for everybody who did work on this document I thought

the discussion we had on it was was really robust and I am reminded that when we look at it it looks

like a lot but that ultimately that's our work to figure out what our priorities are for the year ahead

and I think grab those things do those first and then keep moving through it but um deep appreciation

for everybody that worked on it because it's um as a fairly new member to the commission I

didn't see this when I came in the commission so I understood my role in what we were intending to

be doing and hoping to be doing a lot more clearly after we went through this process so thank you

now we have methods hopefully after if once we vote on this and if it if we pass this this will like

everyone said will give us more clarity on really what we're doing as commission because like

like commissioner toclean I too was like I'm just a mom this in that lives here with kids

and I'm sitting here and we call for a vote and I'm like okay but when it comes time to like

really talk I'm like I don't know what what am I supposed to be doing so I like that it is more

detailed but it also has a more action words for us to actually do I to give that action out to our

community so with that let's see everybody motion for this to pass motion to pass second

thank you so we have a motion by commissioner martino and a second by commissioner ohebu

commissioner is if you can please unmute commissioner smith yes commissioner ohebu yes commissioner

Anderson is absent commissioner martino yes commissioner tocolino yes commissioner lumellie yes

and vice chair levulo yes thank you the motion passes and for the record we have no speaker

steps for this item thank you now for item number two on the agenda

or actually item number four on the agenda which is selection of chair and vice chair for

calendar year 2025 yeah clerk I can take it from here so good afternoon my name is to silly

adventurous from the city clerk's office there's actually no staff presentation on this item as all

the information is detailed in your staff report however we'd like to mine commissioners of a few

things nominations will be heard for the chair position first then followed by nominations for

vice chair commissioners may nominate another commissioner for them or themselves for chair or vice

a commissioner may serve as a chairperson or a vice chairperson for no more than two calendar

years the newly elected chairperson and vice chairperson will start their terms at their next

regular meeting which in this case will be March 10th and of the current roster everyone on the

dice is currently eligible to serve for chair and vice chair so we can begin with nominations

I nominate commissioner martino as

all nominated that for chair or for vice chair

I nominate Luis to be chair or vice chair

so is that is that a nomination for chair um yeah I would like to nominate commissioner

Lou Bella to either be chair or vice chair so first we're voting are we're making a nomination

for the chair person oh for chair okay sure for chair okay

are there any other members who'd wish to speak

can we nominate more than one person we can make nominations um since vice

current vice chair LeVulo did nominate Martino we would first have to have a motion in a second

on that and then vote and whatever that vote is is is how we'll proceed oh so I said

you did you nominated Martino for chairperson so do we have a second for the first nomination

can we second both of them we're still taking one at a time so yeah if you'd like to second

the first nomination we can take that vote and see how that proceed oh we're gonna do them one

at a time so first it's my team I honestly don't think I have the bandwidth to be chair

you know it's possible I could be vice chair but um I would most like I don't know if I have

the ability to refuse me and I ask a point of clarification or confirmation could this item also

be pitched to the next meeting are there other if we are in a kind of a stuck situation

I believe if it would like to be continued to the next meeting that would be upon the body but I

mean the goal here is to select our chair and vice chair so that we can begin if the nominated

chair does not want to take it does that have to be considered yes yeah

yes we can't just wait what if everyone says yes and I say no does that mean I have to

reach air the nominated member will need to accept the nomination okay I mean there could be

a motion in a second before the the commissioner says hey I can't do this I decline but if

the nominated member declines the the nomination then we won't move forward with that with that vote

so just to clarify can the nominated member decline before we vote or do we have to vote

they can decline beforehand okay I heard commissioner Martino has declined yes I would decline chair

sorry Luisa but but I also heard that you might accept vice chair I would accept I would

just want to say what I heard yeah sorry then we would move on to the next nomination which

commissioner Martino has nominated vice chair LeBoulou to be chair for calendar 2025 is there a second

I second you accept sure okay so we have a motion by Martino and a second by commissioner Smith

commissioners please unmute commissioner Smith yes commissioner Ohaybou yes commissioner Anderson

is absent commissioner Martino yes commissioner Tokolino yes commissioner Lamelli yes and vice chair

LeBoulou no yes thank you the motion passes congratulations on chair bless you and now we'll

move on to nominations for vice chair I nominate commissioner Martino oh my gosh just

I would accept it sure perfect thanks for your faith in me Wellington

that was a motion by selecting commissioner Martino for vice chair motion by commissioner Smith

second by now chair LeBoulou are there any other commissioners who wish to speak comment

if not commissioner's please unmute so we can take roll commissioner Smith yes commissioner Ohaybou

commissioner Anderson is absent commissioner Martino yes commissioner Tokolino yes commissioner

LeBoulou yes and vice chair LeBoulou yes thank you the motion passes congratulations

thank you the next item is the directors report

all right thank you thank you chair LeBoulou

I just have a few things to share I wanted to take a first start-up acknowledging Diana Rufner who

was our arts program assistant with the Office of Arts and Culture team since 2017 and over the

years Diana has had a significant impact on the work of our division Diana is moving taking

over a position with the entertainment services division and we wish her all the best and thank

her for her wonderful contributions to the city of Sacramento and our division thank you Diana

Rufner I also wanted to share that congratulations actually for our 2025 emerging curator fellow

NJ Mavondo NJ is an artist social entrepreneur and advocate for social justice cultural diversity

and environmental sustainability the emerging curator fellow is a funded opportunity for emerging

curators to develop and present two exhibitions right out here inside the Robert T. Matt Sui Gallery

at City Hall and you'll be hearing updates from from me and you can also learn about their

work by subscribing to our Office of Arts and Culture newsletter like most items the culture

everyday creative 12-week accelerator program in partnership with culture and creative startups

has has opened for their next round of applications this opportunity is really intended for

experienced entrepreneurs looking to scale up their creative businesses reach new markets and

grow their team so this program is designed to support creative entrepreneurs and who are ready

to take that next step in their in their operations and the deadline for this opportunity is March

the 6th you can find out more information about the everyday creative 12-week accelerator program

at culture.org slash culture dash making but I'm going to spell that out cltre.org

forward slash cltre dash making MAK ING again the deadline to apply for this opportunity is March

6th I want to really share share with community members an exciting opportunity to to participate

as a panelist our call for panelists for upcoming grants is now open the panel review process is

a cornerstone of the work that the Office of Arts and Culture conducts with these independent

reviewers they provide ranking and they they review grant applications that really helps us to

ensure accountability fair and transparent assessment of grant applications so they're really

integral to the process we have open deadlines for we have rolling deadlines for this opportunity

and you can view more information about this as well as the applications to be considered to

become a panelist on our website arts.cityofsacramento.gov these panelists would be eligible for a small

honorarium before their time and commitment in this critical work that that really drives our

process forward. I also wanted to share that again if you haven't folks out there haven't signed up

to receive news and updates from the Office of Arts and Culture you can find out more information

on signing up getting hold of our monthly newsletter at arts.cityofsacramento.gov we are on linked

in Facebook Instagram we're active on those platforms and also we recently added an account with

BlueSky so you can find us at bluesky at seccityarts.bsky.social that's saccytny

rts.bsky.soci.l. Lastly I believe that there are still four vacancies for folks out there who

might be interested in helping out our work the work of this body to serve as a commissioner positions

available positions are open for district two district four and I believe two remaining

seats that are appointed by the mayor so I encourage interested folks to go onto our website you

can look up information about the arts culture and creative economy commission there are links there

to learn more and to apply it's all I have for my update. Thank you. Do they have to live in that

district in order to apply for that commission seat? You do not have to live in the district but you

must have a city of Sacramento residents address yes. Any other questions for the director?

Well manager it's a miss no more. I'm sorry what was that?

Next item yeah next item is Commissioner comments ideas questions and meeting conference report

are there any commissioner to wish to speak?

Okay do try to propose an item for the follow-up log. Let's do this.

Okay yes item I would like to propose its title is this item is awesome just getting

the title is review number one on the work plan is that an okay title?

I need to fill up the work plan one sec.

So I would like to go over goal one on the work plan have a discussion about what that means for

us which is to achieve greater clarity around our purpose and I think that would be really useful

especially if we're going to have any new commissioners next time or the time after that

and then what else do I have to do for this? Sorry I have I think it addresses number one on the

commission duties which is like the one that's to foster the arts anything else Jason that you need

for me. Yeah I think I think that captures it and then I could follow up with you on the other

items okay. Just to note this will be a process our first time going through this exercise and

it will be an item that we will now discuss with you know with the chair in place and the

vice chair position in place in meetings prior to prior to the next meeting. Okay.

It's enough time to get it on to the agenda or talk through any particulars.

Sounds good. We don't have to vote or anything on that right?

Okay. Can I also propose another item? I'm going to follow up log. Let's call it Quorum.

So I believe it's what how many do we need for a Quorum and what does that entail when we only

have just enough to make a Quorum because I just heard some things of like etiquette for Quorum is

and then like if someone has to go to the bathroom if you know are there pauses that we should do

so that we're following guidelines for the for the commission. Well I mean if I may I think that

there are existing guidelines for the Quorum I'm not necessarily sure this

needs to be elevated to follow up on them. Yeah. But you know that this is your

this is your commission money. Oh can it be discussed now? Well there are I mean there are

ongoing and existing there's existing language around establishment of the Quorum and what

doesn't mean when a Quorum is not met. One expectation I would say is that commissioners do have

the calendar do you do know when commission meetings are occurring and there is an expectation that

commissioners do reach out to the city clerk's office to inform them as soon as possible when you

are you know where that you may not be able to make a meeting for whatever reason. I'll also share

that now that well we're still hoping to fill those four seats. When last year what we asked

the city clerk's office to provide to this body was an overview of all of the roles and responsibilities

and duties sort of a truncated version of their one-on-one or the web webinar kind of presentation

and we could make a request to the city clerk's office to do so again it might be a little premature

knowing that we still have four seats to fill but that is another opportunity to to receive

information on the nuts and bolts of. I think more of my question is is when we don't have all

the seats full and we have just enough and if somebody has to go to the bathroom we always have to

have the all seats full or we have to pause is that right? I just don't know if we were all aware of

that so like there's certain things that we'd have to do just just to make sure that we always have

six bodies here if not then we do have to pause if somebody has to leave early or somebody had and

yeah. So if I can address the city clerk's office just as a point of order can we have a brief

discussion around these items at the moment I mean it sounds like some of these questions are

rather simple but there are likely nuances and we can kind of go on for a while if we have a

number of nuanced questions but is in order process. Just speaking from a top level the

quorum is set under city code that it's a majority of the seats not necessarily how many seats are

filled so that's something the body is stuck with as far as the question about if someone goes

to the bathroom I know a vote certainly couldn't occur if you don't have a quorum. I don't

clerk can you correct me? The discussion needs to halt while someone temporarily leaves.

Thank you Mr. Miroff. Yes so a quorum is so this body has 11 seats a quorum is six and we need

six members of the body to be at the dius at all times if someone needs to run down the hall for

a moment that would be a good time to call a short recess if you wanted to do that but we can't

hold a meeting without quorum and obviously cannot take a vote without yeah six members on this

dius. So if somebody had to leave early we'd have to meeting as a jerk. Correct.

Yeah. Good to know thank you. Commissioner Tocolina.

I just wanted to thinking of the calendar I know on the work plan we have a budget for community

listening sessions three of them in 2025 so it'd be great to get those calendared or know when

we're planning on trying to calendar those so that some or many of us can can be in attendance

so that's just a request. Would that have to be a follow-up?

I don't know I don't want to presume that it's a follow-up item.

I can also share a report back I receive the request and I can certainly share a report back

I think that is aspirational and there's I think there are some details to work out so it might be

more might be less which districts are we combining districts what that sort of thing so there's

a lot of I think discussion on the back end but I can provide a report back on that specific item

in my directors or managers directors report the next meeting sounds good thanks.

Is there every time that it's discussed among the commission to like say like if I don't know five

and six are going to combine together like do we say like hey this we'd like to do it together we

know somewhere can we just talk about it here and then take it back to have it refined or you'd

have to talk about it in the back end and then bring it back up. I'm could you could you could you

repeat this is ever a discussion that's ever here we're like hey five and six we think we have

a place where we can do it we'd like to do it on a certain date can we talk about it here it does

it have to be talked about first on the back end and then brought to the highest to talk about.

Well I think in addition to that a big component would be

locking down identifying what is available on council members schedules if they are

participating in in those community meetings or sessions. Yeah. Or is that something that each

commissioner would go and talk to their to their respective council members for their district to

figure out. I think that if the commission if staff is involved and I would suggest that you take

my support in helping to coordinate these and then it would be a conversation that I would

be having with council district offices. Yeah. And then I would be reporting back to you all. Does

that answer a question. Yeah. Okay. So it would be something you'd handle. Yeah. Yeah. Can we put

a timeframe on that? It sounds like commissioner Tocolino really wants to get to it. I'm not sure I

could put a timeframe on it specifically but it is absolutely something that we are also interested

in doing. Yeah. And I also tie in with some of the activities of our division.

If we have activities that would benefit from community engagement then I might you know

meetings and convenings inside districts might tie into that for efficiency. Yeah. Okay. Thank you.

Commissioner LeMelli. Thank you. I have a question about my question. I'd like to clarify because I know

we some of us got like some kind of like intro training to the commission and like rules and stuff

but and I know like we're you know focused on art and the art commission but I would like to ask

like in order to uplift something still related to art but like are there rules about kind of like

outside I guess just like topics or language that we're not allowed to bring into because I know

we are related to the city. Is there like guidelines on that or are we allowed to like uplift something?

Because I know like and I I guess I'm referring to like a political comment like like not out like

forwardly political but like adjacent in a way like as I know we like sort of a type of the city

so maybe we're not allowed to like say something like that or make a comment or a question I just

don't know what the rules are. I think that the first expectation is that

items brought forward by commissioners are under the jurisdiction the areas that we are

charged you are all charged with addressing. The items that are listed as roles and

responsibilities areas of this body that I think maybe be the first consideration.

If I can look to our council for support in tightening up that explanation

maybe do you have an example? Well I wanted to just like I don't I just I don't know if I'm okay

to do this that's why I kind of was asking about the context beforehand but I know that sort of

in our political context with our administration like a lot of youth are like in distress about just

sort of things that are happening but I wanted to like just comment that I think that you know

like art can be a really like mindful way to like bring them back to like kind of grounding them

and I think just like uplifting that it can connect to mental health and you know we like that's

why art is important to us and we want to bring it to communities but I do know like a lot of youth

have been impacted and they are in distress or there's a lot of fear I related to maybe like

parents immigration status or their own so that's what I was trying to uplift in relation to art but

I like I said I don't know if that would be okay or that would have been okay like I know I just

said it but you know I think so long as your item ties into one of the 19 powers and duties of

the commission delineated by council as long as the body can discuss art related issues

as long as they are they fall within those 19 lines and those are items are all in city code also

I guess as well as the annual report okay so like was my comment okay

do you hear comment just now that's that's your fine-ass questions that's that's that's this

is the appropriate part of the agenda for general question we can't go into a robust discussion

because the question is on the agenda right yeah and that's all what I was wanting to do I just

wanted to uplift that just like as a comment nice anyone else okay the last item is public comments

matters not on the agenda clerk are there any members of the public who wish to speak on public

comments matters on them agenda thank you chair we have no items or no speakers for this I'm sorry

before we close I just wanted to acknowledge our youth commissioner america lamely and thank you

for those sentiments just wanted to acknowledge that and thank you well this concludes our

today's agenda thank you everyone for your participation the meeting is adjourned

shall

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