good evening I'm the chair for today because Marge Dickinson is has

COVID and she's out but she'll be here next month good evening and welcome to

measure you meeting today Monday August 19th and the meeting is now called to

order will clerk will you please take the role thank you chair members if you

please unmute your microphones remember McGee

sorry I'm muted you there present thank you remember Maseus present

remember wolf present chair Dickinson is absence remember chorus here

remember Johnston here remember Hogege here over George off here remember

Pascal and vice chair seller here thank you we have quorum okay so please

rise for the opening acknowledgement in honor of Sacramento's and to the

original people of this land the nice and in people the southern my do Valley

planes me walk Pat when when to and people's of the Wilton

Francia Sacramento's only federally recognized tribe may we acknowledge and

honor the native people who came before us and still walked beside us today on

these ancestral lands by choosing to gather together today in the active

practice of acknowledgement and appreciation for Sacramento's indigenous

people's history contribution and lives thank you please remain standing for

the pledge of allegiance I thank you I also want to just we have a new member to

measure you and I want to welcome him he's representing district three six and

that's Connor Johnston speech I'm very honored to be here and excited to work

along all you in working in this important business thank you welcome and and he

loves budgets so it's gonna be a great asset to our committee please don't say

that in public hey so our first business today is approval of the consent

calendar clerk are there any members of the plebbit who want to speak on the

consent calendar thank you vice chair I have no speaker slips okay so with that

do I have a motion I need a second second good okay clerk can you call the roll

thank you vice chair members if you could please unmute your microphones

member McGee I remember Maseus I your wolf I chair Dickinson is absence

member Gores I and her Johnston stain

member Hogeyge I remember George off yes I remember Pascal I and vice chair

solid yes thank you the motion passes thank you we're gonna proceed to the

discussion calendar and that will be overview of the equity explored design

tool known as seed and we're very fortunate to have Amy Barnes from from the

office of diversity equity and inclusion for the city of Sacramento is there any

members of the public who want to speak on this item

no presentation first what oh is there off why I think I just said there were staff

so is there a staff presentation would you like to come up or present oh

hello excuse me hello and good evening members of the measure you community

advisory committee my name is Robert Bell my pronouns are he him his I'm the

equity analyst with the office of diversity and equity today my colleagues and I

will provide a demonstration of the Sacramento equity explored design C GIS

tool together with my manager on me Barnes we collaborated with the exceptional GIS

team comprise to my right of Lauren Dreffis and Michael Dobbins from the IT

department to overhaul the tool that will be presenting to y'all today I'll

provide more details on that shortly but for now I'd like to hand it over to

me to provide us with some background and context how we arrived at this point

thank you Robert good evening measure you committee members my name is Amize

and so they Barnes pronouns are she and they and I serve as the diversity and

equity manager and so wanted to ground our conversation we hope this is a

generative one some thinking some strategizing we're also open to feedback

around the C tool but we're really excited to be here and share this GIS tool

with you but first we want to ground and have some and ground our conversation

by establishing some key terms and concepts that we're working with so that we

have some shared understanding so first let's get into a little bit about why

we lead with race in terms of racial equity racial equities are deep and

pervasive we know that racial anxiety is still often the elephant in the

room and some conversations were at least equipped equipped to speak on or talk

about or have constructive conversations around learning institutional and

structural approach can be used with other areas of marginalization and being

specific matters being explicit about outcomes that bring about racial and

address racial inequities is key to having a racial equity strategy so this is

a an important concept and grounding that we have that really centered the tool

I really want to highlight that which is in red on the slide race focus but not

exclusive it allows us to apply an intersectional lens so while we center race we

can look at other areas of marginalization so we can look at race and disability we can

look at race and gender we can look at race and sexual orientation but what we

often do is institutions not alone not unique to the city of Sacramento but any

institution we tend to not want to deal or focus or have conversations and address

systemic change that addresses institutional and systemic racism so this is

about systems change so this is about looking at our policies our practices and

our procedures not necessarily individual acts of bigotry or a bias we want to

address those but we also want to look at more impact having more impact on a

systemic level and that's through our practices policies and procedures so really

wanted to emphasize the intersectional both and approach with race at the center

and what we mean by racial equity racial equity means for us is closing the gaps

so that race does not predict one success and improving outcomes for all people

so that's really important so to do so we have to have targeted strategies we have to look at data

we have to understand how those gaps were created what are the root causes of those gaps

and particularly when we see different outcomes for different racial groups as well as all groups

we also want to move beyond services and talk right we want to focus on changing policies practices

and procedures and as we change those policies practices and procedures we want to understand

what kind of impact are we having are we wanting to have the outcomes that we want to have

are we on the right track do we need to tweak or change do we need to adjust or refine and that's

a little bit of you know why the seed tool is to help us all do that collectively and together

and then wanted to share the racial equity statement that we've adopted as a city of Sacramento

this was through our Gare cohort the city of Sacramento became a member of the government alliance

on race and equity in 2018 and so that has really grounded our work through the Gare theory of

change which is organized operationalize and normalize and so that homework that making sure that

we had shared understanding as city leaders you had to come up with a racial equity statement

and so this is the statement that grounds a lot of our work and we point to to make sure that

we're all speaking this coming from the same point and we're all having shared understanding

and it's that city of Sacramento affirms racial equity as a core value where race does not affect

life outcomes we acknowledge historical racial inequities and are committed to transparent

deliberate and actionable solutions that will remedy those inequities and serving all our diverse

communities the other thing in preparation also to create shared understanding in preparation

for tonight I was looking at some documents to measure you and wanted to kind of ground myself

in understanding in the history of measure you and came across this from the project playbook

from February of 2022 where equity was defined and inclusion was defined and so wanted to kind of

lift this up in the conversation to kind of bring it at the forefront it's a powerful definition

you may want to think about using it as developing your own equity rationale for 2024 and moving on

it may help you guide in developing your priorities you may want to tweak it but it reads that

Sacramento priorities equity as a guide to process and practice and as a description of desirable

outcomes an equitable participatory budget process brings historically excluded voices into

decision making processes and is made accessible by addressing and repairing barriers to participation

equitable outcomes address and work to repair structural forms of injustice racism discrimination

oppression exclusion and inequality so even there you see some alignment with addressing systemic

and having systemic impact so wanted to kind of lift that up for you all because it's something

that can help ground you and it's something that's part of measure you already and then lastly before

I turn it over to Robert wanted to really say how seed got started seed got started in the creation

of the community vulnerability index in 2022 we wanted to create again a GIS GIS based tool to help us

implement and apply the interim rapid response tool that was applied during our ARPA funding process

and so this initial index uses these nine indicators and the most important aspect of the CVI is

we learned the potential of developing a more robust GIS tool that would have more indicators and

that could actually be used to have conversations not only internally to the city but with external

careholder so that we're looking at the same data and we're looking at the same information to

inform collective decision making priority allocation resource allocation identification of maybe

strategies community engagement the whole gamut so when in 2022 2022 happened we were having these

conversations with city staff and we're like oh we need to kind of beef this up if you will we wanted

to make it more robust and have more indicators and we certainly wanted it to be used as a tool

in conversation bridge with external careholders and city staff so I'll leave it there but just

wanted to kind of plant that seed that that's where the seed tool really emerged from was the CVI

index from 2022 so it really was a learning experience and pathway for us and this helped us to have

these capacity and generative conversations with city staff and external careholders so I'll turn it

over back over to Robert who will tell you a little bit more about the seed tool some of his components

and then we'll get into the demonstration by Michael and Lauren thank you so much.

Thank you on me and in addition to everything on me was already discussing about how we went from

CVI to seed it was also a big proponent for us to change the name to be a more asset based name

another reason for the updates to make that tool more user friendly for internal and external

careholders if you saw that last slide each layer was on a different page that you had to click over

and go over to it it wasn't user friendly like how we have it now we regrouped and organized the

task so allowing for for sub topics which under the appropriate section will allow for a easier flow

when you're navigating and using the explorer also you get to layer maps on top of each other to

you know elevate what you're looking or what you're trying to look for trying to problems that

you're trying to solve as well lastly we moved away from a death of a death of disparity to be seen

as an asset based interface that describes the experiences of our community careholders we aim to

avoid labeling our communities as vulnerable assets labels can perpetuate generational psychological

trauma for our residents so discussing a little bit more about that asset based approach we move

away from a move away from a deficit based to asset based approach we centered the humanistic aspect

of our communities when looking at layer maps and applying the indicators we are showing that our

showing our residents that the neighborhoods that they reside in their communities are not

vulnerable places to reside but nonetheless a place of opportunity and areas for potential growth

given that proper attention resources commitment to reinvestments are being made by decision makers

and those also who guide those decision makers another key component in this asset based approach

is the reminder to ourselves that we need to ask more equitable based questions in the beginning of

our processes that involve community in in the answers to those questions as well now when we develop

this we it's actually quite a long time but not as long as most would think we start started this

process in December of 2022 and we met with numerous of departments and we offer much

gratitude to a lot of those department city staff internal and external you know they offered

valuable feedback and insight that helped develop and shape seed as to what we have it as today

department such as the GIS team office of climate active transportation and public works

office of community engagement among others we also met with council member Kaplan and her

chief of staff who offered another perspective and valuable information we also met with

external care holders such as ilycia sanders the DEI manager for Stanislaus County as well as

Norengessy from race for who again offered valuable insight in direction for our tool each conversation

and work session has offered a new perspective that has been greatly appreciated and we also

still invite feedback from the committees and community to could to continuously enhance this tool

so if y'all see anything please get up with get to us and we would love to see how we can

incorporate that as well to into the sea too and with that i'm going to pass it over to Lauren

and get started in our demonstration thank you thank you robert hello community members my name is

Lauren dryfus i'm a staff member here on the GIS team and i wanted to before we get into the

technical demonstration just offer you a little bit more context and technical information about

how this tool was created and sort of the methodology that was used to create it the first is if

you're unfamiliar with a social equity index we wanted to offer a definition of that and a

social equity index is a summary score that provides a snapshot how well any given places

performing on racial equity compared to its peers so it's important two things are important

there we are this is a comparative score not an absolute score so this is better and worse or

historically disinvested historically not disinvested and the other thing is when we talk about a

given place for this equity index we're talking about census tracts there are a few reasons for

that i'll talk a little bit more about that in a moment but the way we do this the way we create

this score is summarizing a set of indicators and by doing that we can really provide decision

makers with this tool that we hopefully hopefully allows them to understand the areas in the city

where outcomes are most inequitable and populations have been most impacted and are most impacted

we're hoping that the tool can help identify priority areas for advancing racial equity

we would love to see to be able to track progress over time but really our main goal is to set goals

for closing those racial gaps just like Robert and Amina talked about so that's what a social

equity index is what does this whole process look like very broadly the first thing we need to do

is understand community characteristics that's collecting those indicators that I talked about

you'll see a full list of them in a moment but that's the first thing we need to do identify

and gather those community characteristics the second thing we do is analyze those community

conditions that's actually how the calculation of each of these scores the third element in this is

we all get to evaluate equity at a community level that's the seed tool itself it's the tool

that helps us all evaluate this equity and our stretch goal what we'd like to see is measuring

progress over time seeing how those scores those relative scores shift and change and hopefully

get better over time this is the list of all of the indicators that were used to calculate

the social equity index this is by no means an exhaustive list I'll let you all look look over those

that that list the reason these were chosen is because of mostly because of data remember I

mentioned that we use census tracks that's data that we can get from the US Census Bureau it's

authoritative it's accurate and so that's a really important thing when we're talking about equity

we need accurate available data sources that go down to a very granular level and in our case

that census tracks however we know that Sacramento has data sources that are not necessarily

always included in those census you know at the national level and so we would like to see

this list expand if we can find accurate and up to date data sources that that are tracked down

to that granularity so if you have that if you know about some of those data sources and think

that they are important indicators that we need to include please let us know and we can you know

work on incorporating those and then this slide that nobody ever wants to hear about but it's

very important is let's add the actual math that gets done to calculate these scores we use what's

called a similarity search method this is a method that creates what's called a feature to match

to rank against it it takes the most exceptional value for each indicator and sort of makes a

a pretend feature and then measures each census track based on how closely it resembles that

feature those most extreme values it's important to note that when we calculate the score all of

the indicators are standardized so if we have data points that are in different denominations like

if we have raw counts versus population percentages that those are all standardized with this tool

and they're all evenly weighted no one indicator is given more weight than the other

so when we finally calculate all the census tracks against all those indicators

we're left with a or where the result is a map that shows areas of dark blue that are

historically disinvested and areas in lilylo that have been historically not disinvested in and so

with that I will turn it over to Mike because this layer is really the centerpiece of our seed tool

thank you Laura

my name is Michael Davins and I will be giving you guys a demonstration of the seed tool

so the seed GIS tools of web-based application at the center of which is the seed

Sacramento equity index that Lauren was just describing you will see that map in the center showing

the index and you can just click on one of these census tracks and get some information right away

it's going to show in the pop-up you're going to see the component indicators

going down the list you'll see the scores and at the top here you'll see the the right percentile

so that is where the census track ranks when compared to the other census tracks in the city

in the bottom right corner you can see a legend that shows the what the different colors on the

map represent so these dark blue are 0 to 20 a way of looking at that is like a like a school class

so the folks in the upper 80 to 100 percentile are doing very well in school folks in the lower

0 to 20 percent are in have room for improvement so that's a way to look at that on the on the left

down side we have some filters that can help you further refine as you're looking at this data you

can turn these on and see see the map filter out based on specific criteria so I know looking

at some of your measure you goals housing stability and on how's was a important goal for measure

so we could use that as an example we could turn on the percentile renter households whom

gross rent is 30 percent or more of household income so we could set that at 50 you can look at

the bottom underneath each of these indicators you'll see the valid values so in this case 0 to 89.7

so you could turn that on with this toggle switch and you're going to see it's going to filter the

map down to show you only ones that meet that criteria and you can use these in combination with

each other so perhaps you also can think that unemployment is also a very large component of

housing stability so you could set the state average I believe is 5.2 so we could set that there

and you could see it's going to filter further refining and you can continue on down the list of

filters here and feel free to check them out and see which ones might make sense for measure you

advisory committee so that's that's how you can use the filters on the left hand side so

what we could do so say we have those those filters turned on and you said oh I've found an area

of interest to me and I want to explore this I want to take this data out into the the world

outside of this application you can export a subset of this data or the entire thing if you're

so inclined so you could use this selection tool in the upper left hand portion of the map

can drag a little box over this area and district two as an example go up here and to the top

bar you'll see the export data tool and you can see here it's has all the information that

kind of appeared in that pop up but in a table format and you can use the export you could export

the selected data to a CSV and you could open that in Excel or use it use it how you'd like

so there's a lot going on there I will like to mention a couple of other things that are

maybe of interest in addition to the seed index itself we have on the right hand side a lot of

other overlay supporting layers that can be turned on and explored so the indicators that we

have in the seed equity index are components of larger data sets from the Census Bureau so when

you look here you'll see housing stability so this is you can turn on this little eyeball with a

line third you toggle that it will turn on the overlay and again you can click on one of these

and you're going to see a pop up that's going to give you information about that specific data set

so it's going to show you the total number of renter households in that Census track that 30%

or of household income on housing has some information about homeowner households with mortgages

and you can also again you can do the same thing here you can go and select from this drop down

and you could pick the housing stability table you could select a subset or export the entire tool

in the same excuse me export the entire data set and the same fashion there are quite a few

data sets in this list and perhaps looking at them at first glance you may not know too much about

what these layers include so I would recommend in that case going to the top right you'll see the

about the layers section this will take you over to a description of each data set

and if you want to explore it beyond that you could go click on this more information tab and it's

going to open up the Census Bureau's page for that data set so that's some some very helpful

information as you explore these data sets you can return to the seed map

like the last thing I'll mention in addition to the Census Bureau data that we have included

there are some local data sets the City Council had requested that we include some calls for

service data in this application so we have police part one crimes fire calls 311 calls for service

code enforcement data and some Yipsey summer youth recreation program participation rates

so those are those are also some interesting ones these are displayed as a heat map

except for that the fire calls are displayed as a heat map so that's that you can visualize there

and as I said the part one crimes are broken down by police district

and with that I will turn it back over to me unless there are any questions

you don't stay right there they don't really have anything else but thank you that was really it

that's really wanted to have more conversations or questions and any insights that if there's

anything you think that we could help you do in terms of your own prioritization process or

identify goals or how the tool could be used I would definitely encourage that and we could do

it in real time as well since we have the seed tool available but thank you very much for your time

and attention happy to take any questions I do have questions but I know I need to ask are there

any members of the public who want to speak on the side oh thank you vice chair I have no speaker

slips hey thank you so I'm sure you all have questions and comments so is anybody that

want to have questions or comments oh where's the cue okay here we all didn't see that okay

commission or gorgas thank you thank you for the presentation I really commend the city

and the lifting rich work with you as a core value I was so excited about the C2 when I

learned about it last month when I do some commission work with with the county I immediately

emailed ash I said ash can we get the city because it was not your department but we have the

economic development come and talk to us about it and then we were asking some technical questions

they were like it's not really our thing we kind of use it it's kind of diversity it's their thing

and we're like oh okay so it was cool the first thing I think my fellow commissions need to know

is the acronym GIS what does that mean geographic information systems great thank you just

really sure and also yes and with the social equity index the indicators and stuff we saw the list

I know we're doing this now because the tool from what I get is a resource tool to plan investment

and also to build capacity make better decisions across the city do you think and I hope I'm

not complicating anything eventually we'll come up with a tool where we can start utilizing and

gauging racial equity among our partners and the people that the agencies we do business with as a

city and what I mean by that is you know just as you track geographical location with education

and health and everything you know maybe some of the partners at the city does business where we

could do indicators for you know what's their investment in the city what's their workforce look

like and those kind of practices so not to put more on your plate but if we're going to really say

racial equity we got it I think we got to do it the whole way through so but thank you I'm definitely

going to be in contact with your with your office thank you okay thank you um commissioner wolf

yeah gonna reiterate some of his points yeah thank you for all the time and effort I'm sure

that took to go into this um last year I helped compile data for a tablo system that was on low

income internet usage throughout the state so um similar interface but obviously uh

you know I assume less data points as well but you know it was kind of interesting to kind of

the sea during the pandemic who was using the internet and who wasn't and how that was really kind

of mapped out through like equity for sure but also just income in general um I guess I'm just

going to ask a big broader question that I thought I was kind of interested about um what do you

currently see in usage for the city doing this directly through the programs I'm largely

unaware of anything council is doing currently with certain programs or with just initiatives they

might have going on where this might be really utilized um and is there anywhere underutilized

that you currently think it's not going to be making impact that it could just overall open

ended question that you can fill in the gap with yeah um great question um you know we launched

this in April to where it could at least have enough of a form for people to give input on

so it's still very early um and it's still a very iterative project um we've presented at

measure L we've presented this at the racial equity committee um we have uh presented at various

departments so I think it's really right now more of an awareness and how we could use it one of

the things that we're really thinking about and that we get a lot of questions is because it's a

lot of information so how can departments use it for the particular focus or priorities that they have

so we're thinking about actually developing uh kind of training module that would go along with

so if you're from economic development here's how you could use the tool if you're from department of

utilities so you could use it from here or even the divisions within uh utilities so that is kind of

where we're at um we do know that several departments and several other boards and commissions are

utilizing it so we kind of have to gather that information um to see is it working do they like it um

is it helping them have conversations with community care holders to set joint priorities and

you know kind of create you know shared conversations and shared power or decision making

is it informing uh councils and commissions to do the work so that they can make the key

recommendations to council um so we know the racial equity committee which is a committee of the

council is aware of it um and we do hope that it it does get broader um application um as we

look at uh applying a racial equity lens to our budget over the next three to five years

which that seed has planted we do highly uh recommend this tool to be utilized if you are

intending on doing an equity lens um so that you can be very precise about your outcomes

what you're intending to have as impacts and how are you measuring those impacts how do you know

if you're successfully reaching the intended outcomes or impacts that you're having so

where it's it's kind of right there um and i think it'll evolve over the next year so i don't

know if there's really a place where it's being underutilized i think we're just getting it out

there so that people know it's available to them um and to community and to external a lot of our

GIS based tools are generally for internal decision making but this one we wanted to have it be

intentionally for community and anybody outside the city to be able to use it as a resource

so that we could have that shared conversation um and use it with other agencies to see what they're

seeing and maybe even uh again keep the the the tool refined and needed um because sometimes a

lot of our and i know to the chagrin of our GIS folks GIS tools get made and then they don't

ever get utilized and then they just kind of sit on the shelf but we want this to be actively

used so i hope um committee member wolf that kind of gives you a sense of kind of where we're at

and where we hope to go actually over the next couple of years yeah it's exciting and yeah thank

you for that informative answer thank you commissioner pesquay i think we're building on but my

colleagues raise a first thank you for the presentation it's neat uh tool and has a lot of potential i

think um but i wanted to dive in a little bit to our sort of mission and i think you know we are

charged with advising the council on the expenditure measure you funds and then also providing some

analysis of how those monies are playing out right and we've been i think really struggling to

get our arms around metrics that we you know we need to have metrics to do that effectively um and so

i was interested to hear you say that there's some intention around like overlaying budget data

with this or can you explain more on that yeah um primarily the work is contained within the racial

equity committee there was a presentation that was given in april um that was also a charge from

the racial equity committee in early april where we had to move very quickly uh to develop a budget

equity tool that could be applied to some aspects of the budget uh for the budget cycle and so we were

able to to do that um and economic development there's a presentation i think at the april 30th racial

equity committee meeting that you can definitely take a look at and there it was the lessons learned

in applying the tools caught it has a really hard acronym it's BRGT uh budget equity resource guide

and tool we developed a tool um specifically for um the application during for reductions in knowing

the impact geographically and service wise what would be the impact to communities what would be

the impact if you reduce this so it was really designed in that because we're in that budget deficit

space um and uh you in the presentation you'll hear from economic development and conventional

cultural services leadership about how the tool was used what they learned about it and what would

they do differently if the tool was applied maybe earlier in the process and just some lessons learned

so from there the direction was how could this be applied over the next

evolving tool and guide our capacity around it and what could a budget what could that look like

for our budget so it was in that in that context i hope that provides a little bit more content

in the future would it be possible to disaggregate measure you dollars from this budget overall like

that's another area i think where we're struggling um because you know we sort of got the data

lumped together and it's like how do we say measure you did this that otherwise wouldn't have happened

you know right yeah um that i wouldn't know but that's something that we can take back and

and work with to to figure out um because we do we're in the middle of developing that plan and it

will be like in phases um to do it over the entire city budget in a year would be

would be impossible and the other key piece and the reason why i mean we like to dwell in the impossible

uh a lot so we're not too worried about that it's more of you want to make sure that you are

capacity building of staff and applying a tool you know you can get a tool you know you can get

a series of questions but people may not know how to go about answering it and what data do they need

how they need support and help and then that way you know you're embedding it into the practice

the decision making the culture of a division and then they know that it's it's a tool that's meant

to be rinse and repeat you're meant to do it early often and throughout a um an endeavor or program

or an initiative so that's why we did recommend let's look at what that could look like over the next

three to five years for the city um but having that question there i'm sure maybe some other

boards and commissions would probably want to know that same that same question too and then last

thank you last thing um is there technical assistance like from staff available like for example if

we're doing another round of participatory budgeting and we you know want to think about how we

design that appropriately to you know to capture this data or what should we do what should we do

etc is there um staff from your department that could work with us as a committee on something like that

among all the other uh put it out there but uh don't ever like to say no in that regard but yes

that's why we're presenting it um i think our GIS team would be uh for those technical questions

about how to apply it and the layers and understanding it for your unique questions and the

impact that you want to have and then of course our team would make ourselves available as much as

possible for that absolutely awesome thank you thank commissioner George Roth

hi um awesome amazing tool thanks for the presentation um super impressed with the result as well

it's basically on par with like high tech industry dashboard right they're using for like making

business decisions so this is great um i also love your definition of equity like race is a causal

factor in basically every aspect of life right and so shrinking that sort of impact that it has on

an individual is obviously the goal here right and it's really simple concrete i think um one thing

i'm questioning is like with this dashboard we hope we said we hope to see scores get better

over time but if i'm understanding this correctly and correct them from wrong um given it's like a

comparative metric structure like there's always going to be the top and the bottom the scores

actually aren't going to like even if you crunched it to almost nothing there's going to be a winner

and a loser right so how how do you intend to see um okay against them guys yes please

it is oh i think you might need that

no that's a that's a really great question and we started with a comparative um a comparative

model but our hope is to um we start with a comparative model because we're not necessarily

um experts on where a threshold for the 20th percentile for each of these indicators should be

so in does that make sense like like what constitutes if i'm a course director i can absolutely say

all right i know what happens you know i know it grade is an 80 percent what grade is a 70 percent

what grade is a 60 percent but with something like this uh i'm not necessarily an expert on where

those cutoffs should be for each of these um and so that's why we went with a comparative model

but because of that because we'd like to see change over time that's our stretch goal we are thinking

about moving to an objective score it will just be a matter of finding that expertise cultivating

that expertise on all of these indicator on all of these indicators um and seeing you know what other

what other municipalities what other people who are looking at equity are using for those sorts of

metrics yeah that makes sense and then on top of that you're the indicators currently are all

evenly weighted they are all evenly weighted you know different indicators can have different impact

absolutely impact low impact so sort of gathering that do you have a plan on because you

sort of mentioned that's your angle and you plan on tackling that i mean i think uh i think probably we

will keep an even in like an evenly weighted indicator unless there are sources and resources that

indicate otherwise yeah um you know unless you know we start we start you know the measure you

you know money starts showing us that this one indicator is really very important and it should

be weighted more than the others um this is our first pass uh with collecting and aggregating this

data and so evenly weighted made the most sense on a first pass but yes as we refine the tool um we're

hoping that that calculation can be iterative and adjustable and adjusted yeah the dream is to make a

tool in which users can create their own weighted indicator um technology is not quite there yet our

data sets are not or hundred percent not there yet but that we would that's the dream we don't

only impossible that's what we would love to see yeah i guess uh i think we're saying the same thing

but like a customizable indicator weight where i could say it to me you know x is very important and

sort of like scale that up or scale something down or yeah exactly and and we can do that um in our

office on our very specialized software um we can't yet publish that out to to the public yet

okay yet keyword so we're hoping yes that is exactly what we would like to see as well and

that's some of what the filters give you the capacity to do and this tool now is that if you know that

you know rent burden is is a really important factor and you're not seeing it in the map you know

at first glance you can kind of crank up the the weight of that non-neural index but you can filter

out you know census tracks that don't need that criteria right right and especially that's

especially true like if you're looking at something that is not necessarily uh you know an area

that doesn't necessarily look overall very good or bad right um but you know has you know has a

really high rent burden but maybe still appears green or yellow on the map you're like oh i can see

that this one indicator actually is sort of an issue that we need to you know that we have the

opportunity to address here yeah that makes a lot of sense to me and then i think you mentioned

already like time scale like basically from year to year to year is an eventual goal so we can

see a sort of progress over time which is okay perfect awesome um the only other thing that uh and i

think um member pescal was kind of talking about as well as like it's difficult to see from program

to program it's effect right because generally it's like we have 200 programs running at once like

there's no sort of a b test of like okay these individuals get at these don't and like how did

that play out um do you have any thoughts around like how we can use this tool and if not

that's totally fine like but to analyze sort of program level uh impact on the city

i think if there are specific you know it's um the the challenge there is always what kind of data

on those programs is being collected and is there a geographic element to that data if there is

yeah we can put it on you know we can plot it on the map we can you can you can put it on the map

and see where those you know where those dollars fall on this general equity index but that's always

the overall challenge is um is sort of like a meow saying creating processes and creating a

collection of data where geographic information is actually included uh if it's not it's very hard

to generalize you know we can talk about like zip codes and and particip you know like

to counsel districts and things like that but at this very granular level it's unless the data is

collected it's very difficult to sort of see that stuff definitely like as we like sort of

what we do is as as Maripus Column mentioned again is like we're charged with monitoring the budget right

so one more thing about it's like money um and where it's getting spent and so like seeing that

on here would also be pretty interesting right so like and and you know of course by program

level would be even better because then I can say you know if we spent uh 50% of this program's

budget in this area and 20% here and 10% here and 10% here and the impact was like relatively the

same like what's going on with this program or something or the opposite right it was super

impactful um that would be amazing if we could get like some sort of budget numbers in there I don't

know if that's available to you but no I think you're you're exactly on the same track as council

in that regard um and it's just a matter of yeah and yeah and the racial I mean I think everybody

would like to see that and so it's a it's a it's a matter of making sure that that information

gets into the data I know Ash has done a really amazing job um you know with charts and graphs

and stuff like that and if we can add mapped mapping um more mapping information I know there's

already something there that would be we would love to see that amazing all right I love this keep

going um this is sick awesome okay commissioner mess yes yeah thanks for the presentation and the

in the great tool I was getting those questions about waiting too but I think most of them were

answered and so that's so that was helpful I mean I was still curious about the political burden

score what that is how that pollution uh pollution burn I thought it's all political and then

there wasn't a maybe I miss red maybe there should be a well pollution but no I was curious

about that like how I mean like voting or shipping participation or other things seems to me to be

potential indicator um yeah I was oh so but yeah I miss read that we could yeah we could definitely

take into consideration that yeah I thought that one I didn't see one for like um like citizenship

status also like immigrant communities um might be interesting um and then just one one comment just

about uh where I got kind of cut up in like a double the double negative of non-white non-Hispanic

non-lettingers but I was like wait a minute they're not counting and they're realized but yeah

but it was but unless you're kind of familiar with census data you might see that category and

be like well why wouldn't they include Latinos in the um it is a critical data but yes

yeah yeah no I figured I figured out it just yeah I got lost in it for a second and um so didn't

we we had to go back and double check yeah yeah yeah anyway thanks for the tool and it's just a

fascinating project must be uh I mean you've done a great job and it's um I look forward to diving

in more of it yes thank you well the whole team honestly um and a lot of the city staff that we

consulted and external careholders is Robert described but also we are open to feedback so as you

think about this tool and you use it if you see something appreciate it just those couple of

we're gonna brainstorm that watch this meeting back and see how we could overlay that an

example of that was like from measure out the conversation that came over there came out of that

was we included the child opportunity index so we added that as a layer from that presentation

that we did about three weeks ago um especially particularly focusing um if you are focusing on youth

and youth programs so that was something that we added to the layer so each conversation is so

generative so we really appreciate your suggestions yeah so even after this meeting um you can feel

free to share those with with ash and ask it for those to us as well um data we realize there's a lot

of it um but and yet there's not a lot of it in a way right um and then who's the holder of it

and then who doesn't have who's not the holder of it and that's part of this conversation is for us

as a city to start having conversation around data because what your question and Lauren thank you

for lifting that up is how we're collecting data but we want to know if we're having impact but how

are we collecting data it it goes back even before this tool but this tool has been a way for us to

start having that conversation because the tool is only as good as the data so to get that

programmatic and that we we've got to shift things we have to start seeing possibilities of how

we collect data how we do our forms how we ask questions around race and ethnicity that's even

somewhat of a barrier we have to make sure one of the things that we learned together with ash

with arpa is some of the questions that we asked around race and ethnicity and sexual orientation

we need to make sure we're not causing harm um there so that was a nuance that we learned through

the arpa experience but having us all ask the same questions at this in the same way too will help

us also data share and data collect across departments and divisions and programs so this has been

so appreciate that and this conversation and hopefully they'll be they'll be more okay throw one

more out there then in the political one I mean in the participation is interesting I think

sometimes it's really interesting to see political giving um for you can find um you can find

connections there too between you know yeah zip codes or areas that that give more and what their

connections are to the resources that come back yeah I'm not sure when we're that how that data

is collected but certainly if it's collected at a geography like a census tract or things

that we could certainly yeah it all exists somewhere I mean I know we've like groups like a map light

have done reports on this for Oakland San Jose San Diego other places so I know the data is

somewhere I don't know how to pull it myself right right thank you collecting location

information on the front end of any of these budget discussions or any of these things you know

having having a good location is is prime for integrating into these things yeah thank you um

commissioner McGee as everyone has that killed thank you um friend you just opened the door wide

for me to walk through it I love the statement of course about data because data does

inform and tell the story um so for me coming to this today and and having a little bit of

previous insight to the tool I am district one commissioner so let's start there okay so I

looked at it of course from that lens so a couple of things um for me it's a little bit concerning

and I know data is data and you know you pull the best you can but like this is 2020 census data

right so this data for me is already outdated and I mean there's no I don't think you could pull

any better data I don't know how you do that but you know I just think that that's something to kind of

voice in talking about the data because it's it's four years old so that in itself means that

there's so much that has happened within the last four years right in 2020 we were in pandemic

right you can take that either way um when I looked at it for me you know of course all the indicators

that you guys um overlay of course right they're the standard indicators that really do pull out

those that need the most support and the most help for me in district one and I'm going to be

transparent what comes from the heart reaches the heart um I'm concerned because for me district

one is that in between the cracks right because when you look at this first overlay district one

is yellow it wasn't until the technician drilled down and drilled down and drilled down that you

then started to see those pocket circles of purple and other shading but at first glance when you

look at that you don't drill down and if you don't understand that you have to data and mind the

data to drill down to see those inequities you know for me it doesn't feel equitable um being

transparent um I was in a reduction of force um no fault of my own and I was in between the cracks

so by all standards any kind of city support governmental support that I could possibly ever

be exposed to I didn't qualify for but that didn't mean that I wasn't in a walk in a hard

place my husband works for Sac Unified School District I am the breadwinner of our family

and without that income it was really um it was a really hard time right because then you look

at me I live in district one you know transparently I could not get any support because the spending

doesn't seem to go there and there's no catch-all for people that fall in between the cracks right

couldn't afford fourth-hour I had to start taking my daughter to south Natomas to the south

of Tomas Community Center because they have after school programming they have um summer camp

they have um you know like after school snack things like that you know were we in that

diorobus straight no but imagine the person that is how do you get out of that spot you know you

don't necessarily need all the support but you need some support and for me when I look at this

tool I think that you just see district one and you say oh it's district one it's great it's beautiful

north natomas community center one page of offerings and they're more recreational it's not supportive

it's beautiful and we love the aquatic center but again I have to go to south Natomas to get the

support that I needed um so I will share that for me um looking at data I would love to see if you

could incorporate it which I think is a better indicator um California Department of Education I

just pulled their report from my daughter's school for the 2324 school year the enrollment was 911

students of the 911 students data 466 were on free and reduced meals that is a 51.2% of that

school population that tells a story that isn't captured in other lenses right because I live in

a great zip code and yes my house is increasing and they're building more and that increased it

and so to me again I'm looking at how we're qualifying who has equity versus inequity and I don't

think it's there's no black and white it's not an easy answer or you know to answer but you know I'm

very passionate I love the tool but I just want to elevate you and and encourage you to keep

looking for those blind spots because for me department of education like this is glaring and I

know this because I I'm on PTA and I volunteer as a gyped coordinator for my community so I see

this what other people wouldn't see it and they would think oh the kids in district one they don't

use free and reduced lunch they don't need that service but in actuality half the school so thank

you I'm very passionate about it keep doing the good work but I just encourage you to continue to

look for those blind spots and ways to continue to be more equitable especially for the areas that

don't necessarily appear on first glance to have the need because the need is there and if you don't

drill down you don't see it and most people don't drill down they look at that face layer map

and they say okay we don't have to look at that district and my district definitely needs support

yeah thank you thank you for sharing your personal story really appreciate that and that is

actually feedback that we have gotten from the council member and the racial equity committee

so when we come up for a little air we're going to be looking at that it's also been categorized

as the missing middle you but that's a perfect verbatial actually that was that's perfect

commissioner from commissioner uh uh a measure L come one of the commissioners I think same

same same district okay um so we're hearing it and because it's a lot you know I'm at the school

every morning and I see the inequality you know I see the kids that are coming um like I said I'm

sorry not to take home but I'm really passionate about it because it's data and it tells a great

story and it's what we're going to use as a baseline to evaluate how we spend money if it is

adopted for the city and other commissions um I have kids as a giant parent coordinator because

as I if I don't do enough um they scan with me in the morning I have kids that are literally lined up

at 740 the gate opens at 745 so they can scan to get in for the breakfast and if I'm not there

and and I'm not just being transparent it's the parent the parent is like okay I got to get them in

they got to get breakfast that's impactful that hurts because again you think it's just

your one but it's sometimes the parents hustling me like I make sure I show up on time because I

know the kids want to scan but the parents are in the process of making sure that their young person

has that meal has that snack whatever they need to start a productive learning day um and so

you know that's why I'm really elevating what I'm elevating because I see it firsthand um from a

different lens because I am in my community and seeing some of those things that you don't see

thank you yeah thank you and I would say two things and um in addition uh you know we don't

want this to be the only tool that people use too so uh we wanted to be a real a useful tool we

wanted to be iterative and refined but we also want people to use other tools as well because it's

not it's not going to be a perfect tool um and the other thing that I think your conversations

and your comments are lifting up is how you have to you can't be surface you have to follow the

data because it's not everything so you do have to do that and I'm hoping this tool will enable us

to have those conversations not only with city staff but decision makers and leaders to have

that like well what else and what else we should really be one of the most effective and basic

racial equity tools you can use to say why and say it five times why is it happening?

I think that this will elevate to the top if I might add you know it's a great tool it's not

it's not a complaint on the tool yeah I mean I don't know how much more we can layer in the tool but

you know I think that you know hopefully it is used right but you have to then just account

for those other things and keep refining the data um and looking for ways to clean the data

and and refresh the data um not necessarily by census but maybe there's other data you can pull

into kind of be as a baseline till like okay we have the census data but here was the latest

from this year or that year right so that you're having a little bit more of a detailed lens

from the data perspective yeah thank you good discussion commissioner logique

yes hello um actually I have two comments I want to first follow up on Commissioner Mercedes's

comments on the voting because there seem to be some interest on that um

I if there is an ability to add that I think that would be amazing especially with all the

conversations that there have been around voting and voting equity um there's a concern about whether

that data is collected and available um but I'm wondering if that data is not available I noticed um

in the seed tool there is a filter for um

um um within a 10 minute walk from a park I wonder if instead we could do like within a 10

minute walk from a polling or a voting center for example as just like another option um so that

was just what I wanted to add into that conversation but really overall I I think this is great

but I think it's really important that this tool is not just seen as like data visualization and

is actually used as a fundamental component in our strategy to promote fairness and um inclusion

and Sacramento and the example that I thought of was as I was playing with this tool I came across

the child opportunity index which frankly I was surprised with where a lot of our neighborhoods

were um I expected it to be better um and it really made me think about when we as a commission

ranked our priorities for measure you and youth was kind of in the middleish um you know we didn't

have the metrics maybe to um you know rank it higher but maybe this is something that we need

to consider um especially as we get into the conversations about our 2025 work plan you know

when we start thinking about what our goals are for measure you and this commission you know

making sure that we've got this tool you know in front of us or or we're thinking about that equity

because now we actually have some data um and I think if we had this data months ago when we were

thinking about our priorities as a commission I think our rankings might have been a little bit

different so I think this is wonderful I agree that maybe we need a deep a little digger than

surface level but um I think this is a fantastic start I wish we had something like this sooner so

thank you thank you commissioner of course thank you me again uh real quick I was so excited

when to speak to you that I forgot two key questions number one um is the data the

tempo is by zip code or is it by district the data is by census tract and it's okay yes yes

and then also Michael can you pull up again the service calls for for the fire calls it's

another quick question about that so now I looked at when you put that up right I was like oh

I'm not living in district four that's fire prone right but is that is that paramedics calls are

in there as well okay okay great thank you we do we do it by district four maybe I might combine

you have a filter tool that you can access at the top here this little filter uh heat map filters

so if you wanted to filter that fire calls by a subset like you only wanted to see medical as an

example right great great that and or recalculate the heat map based on that filter awesome thank you

um and you know again I know we love you guys launched the tool the city launched the tool in

April um and so far it's great yeah you know this much more we can do but I know you know a lot of

cities you know across America don't even have a racial equity tool let alone a racial equity

statement so I think we're going in the right direction and I know your department is going to help

us get there so thank you thank you commissioner johnston hi I wanted echo everyone else's opinion

and and thank you uh this is the best presentation I've seen even though it is my first day on the

job it's a very high bar thank you uh I love data and I love visualization of data but you know

I was the tool the effectiveness of the tools dependent upon the data and if I'm understanding

correctly it's all publicly available census bureau data have we collected any Sacramento specific

data or as a city collected any data itself and if not is that a budget issue because I'm just

thinking you know like temperature sidewalks flooding risk um bike lane access speed bumps

those kind of sac I know every city has those issues but I think in Sacramento specifically

that would be really informative in in in various policies and is that something in the plan or

works it's it's it's in the dream phase I would say at this point uh yeah we would love to be able to

have a a more disaggregated look at this so that you could be looking at you know census tract is

still fairly large geographies so being able to hone in on on really specific areas and to look at

much more local data would be amazing and and certainly some of it's out there in various forms and

um data qualities but it's it's something that in in the future again we would love to be able to

to build more of that into this tool currently most of what you're seeing is census bureau data

from the American Community Service so that the five year estimates uh 2018 to 2022 so uh beyond that

uh the the only ones that are really local are like the police fire 3-1-1 those calls for service we

built that into as an overlay but not as part of the index itself got it yeah because it seems like

again firstly how the job that the most important part of what we're doing here and what the city's

trying to do is really make decisions that have real tangible effects and if we're not measuring those

effects properly then it's kind of pointless to a certain degree so investing time and resources

into something exactly like this seems to be very worthwhile in the budget process so thank you again

okay this is great discussion so I'm going to make my comments I was so excited when I saw in

April I was here at city council when they presented the two departments presented um how they

tried to utilize it in determining um the charge that was given to them and making budget reductions

and then I was like wow this this is a really amazing tool and I'm so happy to see it and then I

I looked at it superficially and realized that it was um I needed more understanding of it but

it would be a great thing for us to understand how we can utilize it by making our priorities

and being able to strengthen our priorities we all intuitively know because I know what is needed

in my community um and it's it's living there intuitively but being able to add that with

data just strengths in it so I'm so happy and I look forward to being able to

as we begin our discussions which is right around the corner for the budget and for our work that

we have to do that we can rely on you to help us um look at this more definitively and in response to

um Commissioner McGee's so data is data is what it is but it's the community that can tell us so

if I'm going to go into my community in Gardenland Northgate because if you look at just south

Natomas you see one picture when you see Gardenland Northgate you see another picture now if I show

them this data I would ask them does this make sense for you? Does this feel right? I'm going to

rely on saying no like what you experienced say no we you know it looks like everything is great in

our neighborhood and our community but my child if I if I didn't have the breakfast program would go

hungry that helps us define and really hone in on what the community is actually this is only a tool

and it's a guide but we should not at at at any level the City Council arc as commissioners rely on

it as the whole truth so I urge us all when we look at something if it doesn't make sense or if you

bring it to the community and they say it doesn't make sense then we need to drill down and then

give you that feedback and say hey you know is there a way we can we can capture this in a way that when

the the council is looking at it they can see that fine the the middle the missing middle

find the gaps that exist the other thing is so yes the census is every 10 years but in between

like I don't know if it's every two years or every three years when is the community service the

surveys done American community surveys really every two years I believe years and that that collects

data because I think so locally and it's not perfect but it gives us it'll give you updated information

so we're not it's not a complete vacuum between you know 10 years we we're like well we don't

know what's going on what we do because we can utilize that to give us a sense of is there what's

what's the demographic changes and the issues that is happening in our community and I was really

I know that you said that the departments and the the goal is in three years that every

department will utilize this to help them inform as they plan for their budget kind of in three

years maybe if all the training goes and I just teeny tiny plus yes that's about three I I

I would so we're in this very difficult time coming up this budget year and

this one that just passed I witnessed there was a recommendation to do away with the

free rides for youth had it not been in the budget there were come it was like a million dollars

they were going to take out of the budget it was a recommendation that came from the city manager's

office and maybe if they'd had that tool the city manager when the city manager is coming up with

the recommendations may have may have looked at how many youth do we have that that are in these

under-resourced communities that probably rely on the free ride service and not make that

recommendation had it not been for the community you had a lot of people show up and spoke up but

let's say they didn't have it on the radar and they didn't show up when it was being discussed it

may have been cut may have been eliminated and that's that that budget decisions should not be

it the community input is important but having something like this when the city managers coming up

because the city manager makes the recommendations to the council and and city managers making

decisions can look at this and say okay I'm going to recommend this program be to come up with

the shortfall then be able to look at this and and and see if there's going to what the impact is

going to be before the recommendation comes forward I mean it ended up being at the end of the day

was it was a good outcome but potentially it was alarming to the communities that it was even

on the chopping block so I don't know and this is coming up again and we're going to even have

to make deeper cuts for this coming budget so I don't know how that can happen or even just

encourage for the city manager to this tool is is it's here the city manager should know and

their staff should know how to how to navigate this tool making the decisions and I and this

will segue into our next discussion so we're going to be doing two focus groups in person

for measure you and that's basically as a result of the community survey that was done two years

ago three years ago where people 500 people or 500 people said they wanted to participate

in focus groups and get feedback on how measure you should be utilized so we're going to follow up

we can't do all 500 of them but we're going to do in person and I was wondering if so it's going

to be one North North sack one South sack and then a virtual one would it be good as we have

these focus groups is to be able to just show and and maybe not in a lot of these but show something

so that the people can see what are some of the challenges faced in North Sacramento

and use this tool one is to promote the tool because the community needs to know about it and they

need to become familiar but also just to say okay this is what North Sacramento kind of challenges are

and then depending on who's going to facilitate and the questions we're going to ask in the focus

groups whether that would be a beginning opening dialogue by highlighting this talking about this

and then going into the questions we're going to ask of the focus groups I'm just throwing that out

there is a question I don't know I think there could be so many different excuse me I'll dry

throat I think there could be so many ways you could do it but and yet my only hesitancy with that

is just kind of putting in it in a way that community could respond to it in a way that makes sense

for them and so that I think would need a little bit more distilling because there's so much

information and for some of the comments that were brought up as well about the context of measure

you I mean this is just my initial reaction as some of I think there's some have there have been some

priorities or at least focus areas that you all have identified and so I would link the tool to

that the best way you could so it kind of frames a conversation within the context of your

conversations that you're already having and then I think having a listening session the question

that chair that you mentioned about like does this make sense what's missing could be I think a

wonderful way to utilize the tool for a conversation but I would put it in the context of the

priorities or the strategic direction of measure you thus far and even for communities do those

make sense for folks we're actually engaging in we have a similar opportunity with the score

initiative there's listening sessions that just happened in Hagenwood community center and

there's another one in person at Penel Center tomorrow and the Rhea the racial equity alliance

community members are kind of asking those same questions they they think they have an idea

of some of the priorities should be identified in what would be a city resolution but they want

to make sure so it's serving as a conversation starter and perhaps we could give you some

a framework maybe to have that conversation with the tool if that's something you want to display

against the or in comparison or having the community something to look at and say yeah or I'd like

to add or I'm seeing this but it needs to be drilled down or what do you mean by

what do you mean by this particular term so I think it could be helpful but I also wouldn't want

you to present something that would be so overwhelming to the community too yeah but it can create

a visual to have and start the conversation for those critical questions so I hope that's helpful

yes it is very thank you thank you very much absolutely okay I think oh commissioner McKee

thank you just to follow up to V. P. Salas kind of statement I love the idea that you're

empowering us to possibly utilize the tool to go out into our communities and through the

mechanisms that we're already going to be doing ask the question because my only follow-up was did

you guys have any part of that in your in your building and as you're continuing are do you have

some type of focus group or subset of community members that are informing coming alongside you

anything up to that nature with in terms of the score the listening session I mentioned is that

in the context of your in specific to the GIS tool sorry or is it the same as the score just maybe

no it's a little bit different yeah it's a little bit different in terms of the score we've kind

of created our own kind of create our own internal workgroup and then our own external workgroup

because we knew we wanted to have folks weigh in that were wrestling with different kinds of

questions they were all equity centered questions but in different pathways or different priorities

and from those conversations kind of comes my response in terms of or or recommended guidance to

ground it in the conversation of what are you thinking in terms of priorities and how do people

respond to that and does that make sense and if they could help you drill that down

so it was very informal it was us wanting to be very consultative to reach out and to understand

how the tool could be used like in real time is it helpful is it too cumbersome is it too much

and that's where we heard a lot of the feedback that people needed do you have like a guide

like where would I start with the tool right because there's so much information there people kind

of need that first pathway and then from there they'll probably explore but they need that first

entry point so it wasn't anything formal uh Commissioner McGee it was very informal and us just

wanting to continually give feedback on how people would use it but that's enough yeah it's been

able and that voice is heard right yeah absolutely and also doing presentations like this I was

going to say that like this has been you know we go oh we're going to do the same presentation

we have was likely to be but we all of your perspectives as commissioners and from your to you know

and just hearing you know the that missing middle piece again you know that lets you know that

there's something there we really need to kind of peel into not only just in district one but what's

happening in all those other yellow areas that we see on first pass but the ideas and concepts

we look back at the meetings and we kind of that informs like okay what's going to be the next

reiteration of the tool how can we do that and we may follow up with you and we have done that with

other um commissions um the conversation with commission L was very informative around that as well

in terms of the child opportunity index we had never known about that index it was one of the

commissioners and having that conversation and even that conversation that they had around

what is going to be our amount what is it going to be 50% is it going to be 60 remember is it

going to be 20 they were really wrestling with that and they had to go back to their priorities

they had to go back to key definitions um and I think they're using the tool I think they're

recommended to use the tool with other tools so we're they kind of want to add that and really say

appreciative to all of your comments and suggestions and ideas okay thank you so very very much

and um we look forward to working our continued work together congratulations

okay one moment chair before we oh vice chair before we move on to our next item I just wanted to

clarify for the record that um during the um when I called roll call for for attendance I did not

state that commissioner resolves was absent I just wanted to say that for the record

oh before we started our next item okay so um thank you we have no more speakers we're going to now

move um and there's since it's received them file there's no need for a vote so we're going to

move on to the next item and that is update on the measure you focus group implementation plan

and staff we have a presentation there is no presentation on the item um question

can I sure do we need a recess or can I oh yes no we can take

so should we take a recess we have what time are we at six seven oh nine members so

if when member ho judge gets back perfect perfect okay okay so we're going to continue um so I guess

I'll speak on this um because I've taken the lead along with uh chair Dickinson on the proposal

which you have our focus group proposal so there was a discussion about how to spend the

$16,000 at the city council has provided us and um what you see on page three before I get into

what we were well before I get into the budget we were hoping to get this done before

at the end of this year that's still the goal although there's um a few hiccups possibly

I'm not sure um and we did decide as as you can see in here that it's going to be two in in person

focus groups and one at hangar one and one at the panel community center and with the focus

groups we don't want it to be large so we're going to limit it to 12 and it's we had already

approved this and you and then the budget you all have seen that as well and it's a draft it's

been approved but they're still probably um these are estimates of um the expenses it's going

to take to do this for each focus group $7,800 and in the discussions we we also

spoke about having a facilitator for the focus groups not only for the in person but the virtual

and we did speak with Lynette Hall and community engagement and um they I they don't have the capacity

to do the facilitation so there was a recommendation there has been a recommendation of several options

and that's what what community engagement yeah they um well they don't have the capacity and I

don't think they felt like they have the expertise with their staff uh so that being said we were

provided or ash provided us and that's in your attachment a list of um agencies that have done

focus groups for for community engagement or that they're on their list for in the community

engagement department that's in the blue and then this one are on call qualified consultants so

they're part of the their contractors they may use them they may not use them but they're

contracted to utilize if they need it for the neighborhood development action team and app

my charge was to come up with three recommendations and to be honest with you I dropped the ball

I did speak with Atlas Lab and I did speak with brown stone to ask them to provide me with the quote

and they Atlas Lab there were phone call conversations I was supposed to follow it up with

very specific details in the email and I did not so I have nothing before I don't have any

information before you to to ask for approval or have a discussion on which which ones

I think would be good in my discussions with brown stone and Atlas Lab they're not on the list

here but I know that they're they're contracted by the city because they're working on a project

and on north gate oh they are here here's Atlas Lab um they Atlas Lab has had as done

community engagement because in in their planning and environment or services that they do before

they come up with whatever they're going to do in that community they go out and survey the

community get feedback etc and we're working with them right now so they're familiar at least with

our community and North Sacramento and brown stone also has experience working doing community

engagement in schools and communities and they have quite extensive experience that being said I

don't have a proposal in front of you to recommend um either one or my intent was to get another

quote or send emails and get quote before you so this is August and if my only comment is we

had ad hoc committee it probably would be a different story right now but we don't and if I

I will have gotten some estimates and quotes from the maybe another one or two more

that could do the facilitation and I present it back here in September and you approve it so

so that means that takes us almost the beginning of October to try and get all of this organized

and pull and done before 2000 before the end of this year the other option is I can

make a recommendation identify one or two and have them come and present to all of you and pick from

from them at the September meeting as well have them present and see what they can do and then we have a

discussion and we approve it still it's still gonna we're we're behind basically if we want to do

this uh by November because December we don't have a meeting and December's not a good time to

engage the community anyway it's it's a bad month for that so we we would have to get all of this

done between October and November and if that's even realistic if not then we would be looking at

um doing them in January so that's kind of we're out with with this so I'll open it up for discussions

and questions commissioner must yes thanks for the work you've done on this I have a one are we able to

like vote to authorize you to interview them between meetings and make a choice and enter a contract

we can and also do we have to do like an RFP or anything or we can just choose one uh so on the

first question at the June meeting you all did authorize member solid vice chair solid to pretty much

have full discretion um to make the final selection so it's really kind of uh there's not a hard

answer to your question I mean if the committee wants member uh vice chair solid to bring back kind of

the top her top three choices or to just you know pick one and and start running with it that's

that's really at the committee's discretion can I make so I can make a motion to pick one and run with it

yeah yeah I heard I heard I think at the last meeting I heard that you you really wanted to weigh in

on who was chosen that's what how I left it feeling that that was the wish of the commission but

I'm happy to make the decision as well if I'm empowered to do so so I'd be I would make that motion

I mean if a group is willing to do this for a thousand dollars that's awesome I will I'll second

that motion too if that's if that's a motion you've spent two years thinking about this and plan

I mean I think it's I'm feel good about making that motion to to let you take that next step okay

on our behalf so there's a motion the motion can the motion is to well uh I need to defer to the

city attorney is this has not been agendas to do any votes are we able to oh oh

I try not to I try to unmute myself and I didn't work um I think we could say it's clarifying the

motion from last not last week I'm sorry but the the June sorry I forgot my months there um in

terms of giving um vice chair authority I suppose so we we can do a vote or it's just clarifying I

would say we're you don't need a vote you could just clarify yeah it hasn't been agendas so the

clarification is that I will in consultation with city staff I will select um within our our budget

parameters a an agency a consultant that could lead the two in person focus groups and the virtual

and bring it back to in September yeah potentially in September that consultant could actually come

and give an update on what the plan is the but the updated budget sort of logistics things like that

if they're prepared to yeah and so I was just going to quick answer to the question of does

there need to be an RFP now it's that it's because it falls below the threshold

at 16,000 or even less than that yeah great to do an RFP

okay thank you and I apologize that I vice chair um okay um yes commissioner of course um so

in making a selection before you do could you could you ask the agency can they be prepared to come

in September thank you okay um so now we move on to the next oh are there any oh I'm sorry

I forgot thank you are there any members of the public who wish to speak on the

item thank you vice chair I have no speaker slips the price the price okay so um this is a

receiving file no vote is required we're going to move on to the next item and that is measure

you community advisor committee 23 24 annual report is there a staff presentation yes I wouldn't

call it a presentation but it's more of just some opening remarks and kind of an update on where

we're at and with the annual report and I'll hand it off to member Hojjej right after I give

this update um I don't remember if I emailed you all about this or not so just in terms of where we're

at in terms of the format and the time period of the annual report in the past or really in the

last meeting we're kind of looking at ways to streamline this annual reporting process because

previously the annual the committee's annual report was heavily linked to the independent

financial audit that was performed and there was a lag of time in which that it took to prepare

that annual audit long story short we've determined that that independent audit can go straight to

the budget and audit committee and the city council and it does not need to be so tightly um

linked to your annual report so long as your annual report includes the required um content which um

we have uh done a little bit of groundwork to to make sure that it does include that content

basically certifying that the funds were spent in accordance with the measure you ballot measure

um and so long story short um your annual report moving forward can be based on the current

calendar year so in this case 2024 and it will also include your work plan for the following year

so in this case 2025 the only little hiccup that we need to address is the the there's sort of a

lag again because the previous financial report was or independent audit was based on the

the fiscal year we need to close the gap um so we're also including the calendar year 2023

and 2024 for this current annual report and so beginning next year it'll just be based on a

single calendar year uh beginning with 2025 so um unless there's any questions about that i'll hand

it off to member hojit. No perfect thank you for mentioning that i was going to say the same thing

the only thing that i really wanted to bring forward to the group was uh so since i'm a new

commissioner i wasn't here 2023 there's a section here on 2023 accomplishments i just wanted to

take note on was there anything uh notable that i should include um i started going back to the

previous meetings and like reviewing things but i figured for something like accomplishments it

might actually be a really good idea to get the groups input if there was something very specific

you all wanted me to include um uh same goes for 2024 accomplishments i know our years is not done

and we still have a lot of things that we want to accomplish for the rest of the year but if there's

anything that i should include for accomplishments um that would be uh important to know um and then

for 2025 goals i guess we can we can get to that i think that's going to be a separate discussion as

well what what our goals are i have some ideas but i want to gauge the group

um

20 oh yes commissioner passqual um i think in 2023 if my memory is right we received the report from the

the consultant thank you on participatory budgeting and i think that was pretty significant um

in terms of moving those recommendations forward to the council and then i would say in this year

securing the funding from the council for the focus groups um is a big deal particularly in the

the context of the budget that we were working with um we were i think not totally optimistic about

being able to get that money and so being able to move forward on that um is significant

commissioner must yes just uh right and so for participatory budgeting last year all of the

contracts were entered into last year is that right for the uh do you mean when they were

executed yeah yeah for the most part yep so the for the actual project the those started happening

last year for the participatory budgeting contracts we also let's see was it

now i guess it was it 2023 that we transition chairs or is that 20 the start of 2023

um i think or is that late 2020 or

i chair Dickinson i'm trying to remember yeah i think so i believe this is

chair Dickinson's second term is chair second one year chair term

Jacob Red River with the C. Clarke's office i happen to have this information

yes 20 uh chair Dickinson began in 2023 so this is her second year as chair

but i think that transition was a big thing for the the committee um trying to think what

else we did a we got out our budget recommendations in 2023 better late than never and some um

i don't remember which month those got out but it would have been probably q2 sometime

um in a frame of we sent any other letters in 2023 i just want to really quick you you'd set

the transition to chair Dickinson was big for the committee is there a context there that maybe

i'm missing like well i believe she's only the second chair right was was dr. Flow the the first

chair the entire trip yeah so before that uh we had um our chair prior to chair Dickinson she'd

been there she was the original and she'd been there with as chair four years five years

and our vice chair was there were the original ones and they were and she was there again so

so that in 2023 there was a shift in leadership like a big shift in leadership so i i think you're

right that was uh that was a significant change for our for our commission with with that bet bet um

commissioner Dickinson the chair she she was one of the originals i'm not at the original but she

was one of the original members of measure you as well so and we did the other i think piece of

what happened in 2023 was a lot with the exception of uh chair Dickinson the original commissioners

that were appointed to measure you left now that was a lot of turnover yeah

um so i think while it was it left to void it also gave us an opportunity to relook at things and

i i believe um we've under her leadership have really taken measure you to the next level

and i i believe we're doing some meaningful work so but that was uh that left us kind of

a little bit uh did not disrupt but feeling like how we just lost all of all of the historical

perspective all at the same time with with the exception of um chair Dickinson

and then for 2024 i guess another thing we started a subcommittee um we started a subcommittee in

2024 that was another step we took we we we we was approved approved in 23 but did we

do it was our first meeting 2024 yeah but it was approved in 20 we made that request in 23s

oh

and uh i believe the committee actually requested three subcommittees but one was ultimately approved

and first met in uh January of 2024

was that was that helpful yes that was extremely helpful thank you

you know and i would just i mean you'll see it in the agendas but i think the committee has attempted

our roll of oversight by having meetings with different city departments and learning more

about the budget and continuing to advocate for and asking questions about like metrics and how we can

learn about the um the work that different departments are doing and and how we can better understand

you know uh their their impact it's at least in my time here i feel like that's been our focus

2023 and 2020 in this year now the matrix that we keep keep continuing to beat that drum

getting that information but anyway we're slowly getting there hopefully

okay um you had another question that you needed an answer so yeah i wanted uh us to discuss our 2024

our excuse me 2025 goals as a commission i have a couple just that i had kind of thought of i wanted

to share them with the groups see what you thought maybe if you had other ideas that would be good so

the first i had three goals um the first goal based on our prior conversations was implement

outcome based performance metrics with an equity lens the second is prioritize funding for projects

and i just added this one actually after the seed conversation but prioritize funding for projects

that address systemic inequalities um and then the third was expand community engagement with

a focus on equity so those were the three goals that i'd come up with for the commission for 2025

based on the prior conversations as well as you know the the presentation we had just received

so if we like those that can include those if we want to make changes to those happy to do that

if anyone has any ideas i'd love to hear them

oh they sound like goals that they sound like goals that i think we've all been discussing and

you've put it you've put it in a very succinct manner

and i like that you you you caught the issue about the youth the young poverty with children

but so i wonder

so you're going to end there you're going to reference that that being one of our goals based on

the information in the c-tool yeah so the idea is those are kind of i guess the the titles

yes and then i would go into more depth on those based on on our conversations and and also

like for the inequality stuff include like this maybe not the c-tool because it doesn't sound like

we're quite ready yet but reference that we have tools to kind of measure systemic inequality

and and that we want to use those to help guide our policy decision making so it will go into

more depth but those are kind of like the three headers that i had come up with based on all of our

conversations the last few months okay so commissioner gorgas yeah thank you rice share um i think

the goals are great thank you so much for working on that you know one thing if we can highlight

as well if if it's appropriate i would love to see um you know some of the agencies i got measure

measure your money um i would love for them to come in and talk to us about what they're doing

as far as racial equity um within the departments um all of that's appropriate um me and vice chair

so i think we're the longest serving measure you commissioners right now and i don't think i've

ever remembered having the fire department here to talk to us so you know that that'll be one one

agency that will like for them to come in um so that's actually a good segue um i did want to

jump in on the survey that i had sent out um the survey for those who took it was really for

committee members to prioritize the departments uh from whom they wanted to receive presentations

and updates um there were 10 departments listed the top three were youth parks and community

enrichment department of community response who coincidentally actually uh presenting to you

earlier this year and then the third was the police department um i think um there's 10 departments

there was an eleventh that there was also interested in but their budget was under a million

dollars and that was the office of public safety and accountability but long story short this is

a large number of departments to all have present in a single calendar year and so really the question

i was really trying to tease out through the survey was whether the committee preferred to hear

from all of these departments over a period of two years or if you really wanted to sort of cherry

pick the most important departments and hear from them in a single calendar year and then

possibly if there's time available um to invite additional departments um this is something i think

maybe in the next draft of the annual report we could start to see what that might look like in terms

of if you were to sequence the presentations in order of priority like who would you hear from in

2025 who would you not hear from um but i really wanted to see if there was additional feedback from

the committee because i think six of the eleventh so just a little more than half of committee

members were able to respond to that survey so if there is kind of a strong preference one way or

the other in terms of all departments over a course of two years versus um the most uh

highest priority department, priority departments each year um here from them once a year

would be happy to to hear some feedback on that. Did you ask us to rank them? Yes.

Jacob Redwick with the city clerk's office part in my interruption on the matter. However

the time is seven twenty five and per uh councilor was procedure chapter eight section D6

city establishments stated bodies shall automatically adjourn after two hours unless extended by a

two-thirds vote of members present so in order to extend uh past seven thirty we will need to

take a vote uh is there a motion to extend the meeting? Motion to extend the meeting.

Member Goris? Seconded. And a second by member Hojage. I'll now do a roll call vote. Members if

you could please unmute your microphones. Member McGee? Agreement. Member Maseus? Yes.

Member Wolfe? Epstein.

Member Goris? Yes. Member Johnson? Yes. Member Hojage? Yes.

Member George Oth? Yes. Member Pesco? Yes. And Vice Chair Sala? Yes. Thank you to motion passes.

The meeting will be extended for an additional hour and we'll adjourn to add or before 830 pm.

Okay so we're back to the goals the discussion.

Did you get did you have oh I'm sorry? Commissioner George Oth?

Yes so I guess just to answer Asher's question which is like do we want to see everyone over two

years or do we want to focus on like the top three or what have you my vote would be top three.

I think like focus is incredibly important um and like to try to tackle you know everything

that the city does would be you know probably a little bit too much I know we need to think

on it all but like to hear everyone's talk I'd much rather have like focus on the top three that

would be my suggestion. Okay um Commissioner McGee? I would agree with that um top three and then

you know as priorities and you know life changes we adjust right because we could very well go

forward and say these are top three in mid-year something comes up that we need to pay attention to

so I would love to put a clause in there that it's flexible so it's top three but you know adjusting

to the needs of our communities and the city of Sacramento that we reserve the right to change

that up if needed based on what's going on in the current climate of our city but definitely I

would support top three.

Okay here's

I will follow our Commissioner McGee also on top three as well with um to include that we could

adjust as needed. Oh I have a question what are their top three.

Um and I should just quickly clarify I think you could hear from a lot more than three.

I was more concerned if we wanted to hear from all 11 that that was just going to be too much

for a single calendar year but in any case uh the top three were youth parks and community enrichment

department of community response and the police department and I'll actually just because I'm

visually looking at this um once you get to police department um pretty closely tied to

police is innovation economic development as well as the department of community development

and then right below that is fire.

And then sorry just in and the idea of um having this list of priorities is really more about

the sequencing so as we so for example we can aim to invite youth parks and community enrichment

in January um community response in February police in March or sorry I you may not meet in

February but first three meetings of the year and then yeah on a rolling basis if we determined

that we could squeeze two departments into a meeting or oh we really need to take um one month off

to really focus on your budget recommendations and say April or May you know you would have the

flexibility to do that absolutely. Hey Commissioner McGee we do have one more item on the agenda

do we think as a commission that we have room to really discuss and maybe decide um I'm really

interested one to see did everyone all of our commissions that they participate and then secondly

for me that close tie I think that there's some discussion there because for me um I did want to

see um from the the innovation department um so for me it's not really the top three it's just like

you know whittling away um between those close ones you know which one outranks the other so

that hopefully we could give Ash some direction in terms of how to go forward and then you know

move forward with that for our next year work plan. That's correct yeah and so I could

resend this out um or re because it might be closed right now I could reopen it um get additional

survey responses and then provide that update at the next meeting yeah for

going to go to the top three model we at least want it to be everyone's input into the top three

um okay okay uh commissioner Johnston. Is it possible to get written reports? I don't know

what the process is to get information from city departments typically but I don't want to spend

too much to do resources preparing a bunch of reports but even down the line even if they're

getting $200,000 it's pretty nice to know kind of how that is being utilized and just like a quick

overview is written reports if possible thing on the table. I will say I've I have not seen that

done um I'm not going to say it's off the table um I would just I think it would be easier to get

a presentation um but if the committee wanted um me to look into that I think we'd need a

little more specificity on what you'd be looking for in that report and we could talk about it

internally and get back to you. Okay Commissioner Wolff did you already? No okay

Commissioner Haji.

Yes thank you um so I know that the ranking is it's in that document of the

of the departments who have received the money but when I'm writing out the goals because it sounds

like broadly speaking the goal that we are discussing is to follow up with departments who have

received measure you money and have them present um do we just want to keep that language broad

or would we like me to specifically say top three because just in case it doesn't happen that

youth can come present maybe like we can go to the next one um do we want to restrict ourselves

to the top three or four do we just want to say follow up with three to four departments that

have received measure you money and and have them present and just I thought on that.

Oh well Commissioner George? Yeah I guess um to follow up on the written reports thing I don't

know if it has to be like customized to us I think like you know for example there's probably

reports that get distributed up the line um that get sent to like city managers stuff that maybe

you could just be past our way that has updates or something like that I don't know that would

probably be an easier ask. Yeah the so the dashboard that you do have access to that is about as

close to a granular program level update that exists so um the first three quarters they don't

do a fourth quarter update but every quarter of the year um every measure you funded program not

just at the department level but at a program level um they have a description of what their

program is and they provide an update on what's been accomplished um so beyond that I think we'd

want to get a little more feedback on on what additional information you'd be interested in but

that might be the best format for an update um and yeah it probably should be something that is

already part of existing workflows or um you know doesn't it would be of benefit to to more

folks than just the measure you committee so that way it's not like a very specific

request um but something that has kind of broader um application to it. That makes sense and

yeah I would be shocked if like the one sentence update that we get in those is like actually the

report that goes up to like higher um so surely there's some more details um the other thing I

was I just want to like maybe bring it up to the group that this idea that you know the top three

I'm not even sure like focusing on in a single department is really like our primary objective for

like maximizing our impact right like we've talked things about like participatory budgeting

we've talked things about like metrics these are not specific to say a department right it's

going to be across the board like this affects everyone so you know meeting with people such as

Peter Coletto might be a more advantageous um you know meet and just because he would have

the ability to like talk to us about budget in detail um rather than a department that interacts

with it but not um so deep so that would just be my suggestion it's like we also focus not just

on the departments itself but more high level. Okay commissioner Wolfe.

This report can be submitted in next month or would be our first shattering in the city's

government if we don't make a decision tonight. Yeah I mean this um report does not need to be

finalized by the committee until November is that right because it won't go to PMP

personal and public employees committee until January so okay with with that in mind I'd like to

propose that we've complete the survey and then we bring it back next month to make a final more

thoughtful decision on whether we're doing a top three or top five right all of these things

occupy time in our meetings in the next year um you know that also takes away from time doing

other things so I mean there's there's multiple ways to weigh it I'm not totally sure that top

three is the right way but I also can see how we beneficial um so yeah I'd like to propose

or make a motion that we just table this specific part of the report until next month after everyone's

completed the survey. I would second such motion if please. I'd be further discussion okay

you want to take a vote? Again deferred to the uh city attorney is this specifically isn't um

yeah is this specifically isn't uh agendas to vote on is this a matter that they can vote on or

just to or just what's on the agenda which is to authorize member Hojege to incorporate

committee's feedback and continue developing any report as discussed. I think we can do the

latter portion which is make the recommendation or not and then ask to the uh and I'm sorry for

not amuting myself again and ask to the survey stuff because that's uh the committee wouldn't have

power to direct staff anyway they're just giving um Mr. Rogani information as to what they would

like how they which which departments they would like to invite I think that could be tabled and

discussed um at the next meeting. Okay we don't need a much to provide um sufficient time to

give them your input for which departments. Okay um

um

so it sounds like we don't necessarily need to take a vote on tabling the discussion but maybe

um just from my awareness complete what I can maybe by the next meeting and then next meeting

will have a better idea of where we are on the survey and then I can complete that last

section hopefully so uh and then have maybe a final product um for October so

okay okay that's fine um and then if I can just one more thing there's a on page 18 on the

agenda link it says committee resources expended um and that really talks a lot more about like

the money is that something that you and I Ash can just work on or what can you give me that

data and we can do that separately. Yes I will we will do it for you. Oh you oh you will do that

okay you want to make edits but yeah I'm it's and sorry for not clarifying that yeah that's

yeah we will provide that information for you. Okay excellent then um I think I have everything I

need um unless someone wanted to make another comment but I've I've got everything I need I think

to bring a more complete product next month. Okay so thank you very much um click are there

any members of the public who want to speak on this item? Thank you vice chair I have no speaker

slips. Okay thank you now we go to the next. Well my apologies vice chair so the item still

is agendized to uh pass emotion authorizing uh member Hojetsto incorporate the feedback that we heard

this evening um and continue developing the annual work plan so we will need to take a vote on

that aspect. Oh I make a motion to that effect. Oh it is okay so I need a motion. She made one

remember Pasco I made a motion. Yes. I'll second. Okay clerk one I take a roll call

a roll for the vote. Yes um chair member McGee. Yes member Maseus. Yes member Wolfe. Yes chair

Dickinson is absent member Gores. Yes member Rosales is absent member Johnston. Yes

member Hojets. Yes member Georgioff. Yes member Pasco Pascal. Yes and vice chair Sala. Yes thank you

the motion passes. Commissioner McGee you're on there no okay so we move on to the next uh

discussion item and that is the participatory budgeting project implementation.

Yay okay do we have a staff? Yeah I'll share a brief update with the committee so um there were

17 projects or grant awards made through this program um in your staff report you can see the

eight of the 17 have completed so um just under half and so we have nine others that remain

some of them actually many of them will finish up this month and others still will go into

February of next year and so um of the data that we have collected and have immediately available

included that in your staff report um this was really I believe an opportunity for the committee to

try and figure out like timing for when it wants to invite these grantees to um either present to

you or to engage in some kind of dialogue with them um you don't necessarily need to wait until

all of the projects are finished but um I think the committee's intent was to just kind of get an

update on where the projects were at so if you have any questions I'm happy to answer them but

otherwise all defer to the committee to kind of decide or discuss um the direction it wants to

go in in terms of timing and updates and things like that related to these grants.

Commissioner Gourk-Gourk? Thank you Vice-Chair um that's fantastic so do we have to wait till the

end of the year to invite some of the grantees to come in and create a have dialogue with us?

Oh then I I would say let's just do it you know as quick as we can with within our schedule.

I think that's a great idea because that frees up our next year um to you know have some more

engagement with other entities and departments so if we can get a couple of those that have

completed to give a report out I think that that would be advantageous for us moving forward

towards the end of the year and into the next year. In agreement. Okay Commissioner Wolfe?

Yeah I was just saying is somebody who participated in multiple cleanup days over the week

ahead and in North Sacramento over the summer um I would be interested to hear just overall metrics

on those so if we can schedule them sooner than later yeah that would be interesting to me

anybody in particular that's done that we can do we can we decide now and say can we invite them?

Sure one of the eight that completed. Yeah let me list off the

organizations that have completed their programs so that includes Josh's heart. They did a

homeless services event among youth and parents united that was a North Sacramento cleanup

program. Sunshine's cleaning which was also a cleanup and beautification project.

Blueprint which or the grantee is called for your epiphany foundation that is a youth program.

The construction industry and education foundation. I did some workforce development programs

for youth. The greenhouse did some internship in leadership development programming in North

Sacramento. Play hard, play smart youth development also did some youth programming and the

Gardenland Northgate neighborhood association did a project called with community cleanup events.

Well vice chair since I know you're from Northgate if you want to I wouldn't be opposed having

Northgate cleanup come and speak to us first if you like just because it's so impactful for you

I mean it's impactful for all of us but that's fine but there's some other programs that I think

especially the youth ones that I really would like to hear from. Play hard, play smart.

So if we're thinking of September and we're going to say 10 minutes we're going to have

several of them come and have them present for 10 minutes 15 minutes.

This is really up to the committee. I did want to at least elevate the other potential agenda items

at least in September so keep in mind you have September, October and November are your

remaining meetings this year. Sort of outstanding tasks include the focus groups work, the annual

report which we've talked about and potentially these presentations oh and I'm sorry September what

the big or I don't know how big it was but it is the other item that may not be on your radar is

and a discussion around the city's performance metrics. I believe a number of George Off is

slated to bring some ideas forward or questions and thoughts for feedback so I might suggest October

or November as opposed to September unless you want to rearrange some of these other items.

So if we did October we potentially could have them all come.

They was that too much.

They're 17. Well they're 17 total grantees and even though some of actually three of them still

will not have finished their projects by October that leaves 14 who will have and just because they

haven't finished doesn't mean they can't give you an update on their current status so we could

invite all 17 in October or November but I think right right so I so I don't know if this is

something you all want to delegate to a single committee member to kind of propose or like I guess

we would need a little more clarity on how to prioritize of the 17 grantees who do you want to

hear from. Commissioner Gouris. So my question before we could have a little more discussion about it

is on the performance metric. Commissioner Gouris do you expect it to be a lengthy discussion?

I'm not sure we'll see. And I only ask because I mean I say you know it's 17 grantees right and

it would be great if we got to speak to all of them right but if the performance metric

discussion isn't too lengthy maybe we get one of the grantees that come in September the one

that's not so big or that was kind of quick and we kind of build it around this first time I think

and kind of come up with a template or whatever the way we want the discussion to go but that's

my suggestion. Yeah I mean you don't you don't need to have all these in one meeting so in the same

way that you're inviting departments to present to the committee we could do three at a time or

whatever makes the most sense. I mean the thing that I'm most interested in is asking the grantees

and say hey how did you feel that was the application process easy was it you know they feel equitable

they feel fair did you get support from staff where your questions answered that's kind of like

what I want to know. Okay Commissioner Pasquale. Could we maybe do like because the projects

were divided into north and south right could we do one night where we invite all the north people

in one night where we invite all the south and they probably aren't really all going to be able to

show up but we'd probably get a handful each night just an idea. And I think it would be appropriate

to just ask the staff to put a plug it on the schedule when it works I don't feel strongly about

having one or the other on any particular night but I don't know if you guys do. Okay member Wolf

yeah I guess it's just kind of overall what we would expect them to present to us right would

is there like a I know there's performance metrics behind all this and they may or may not have

been tracking those in varying degrees but it's like is it a reasonable expectation that they would

already have something to run on and talk to us about or were they going to need like some preparation

for that. So specifically on performance measures or you know outcome data city grantees vary

in kind of their level of experience and being able to report that data and I can certainly say

because these grants were distributed across multiple departments multiple project managers

there was no singles template that was used to collect this information and actually on me

sort of touched on her presentation in terms of how how the state gets collected is a very important

process that can continue to be improved over time. I would say to member gorses areas of interest

a lot of that doesn't you know what was their experience receiving the grant funds applying for

their grant funds working with city staff I'm sure they'd be able to speak off the cuff on those

sorts of things and so I would probably expect some variability in terms of you know what what the

specific outcomes they achieved were but I would generally say most organizations are pretty

familiar with their programs and what they achieved so I think you would get a fairly good sense of

what they accomplished. Commissioner George? Yeah yes for me I would definitely would like to see

some before the report has to be submitted in November I think that would be a good addition

outside of that yeah I would I would just like I visually I'm not sure how everyone's

visualizing these so I'll just say like I feel these are like maybe like a 10 minute or less sort

of like here's what we did this is our experience doing it it was you know all those questions that

you sort of asked great great I imagine we have sort of like post uh survey that we give all of these

participants maybe not but um no okay um could be cool to have but I definitely think I value like

the face time um a little bit more than like a survey result but it's still like for anyone you

can't make it might be useful to have like a little so so if we can pose those questions like in a

written down form and just sort of like something out to them if they're willing to take that that

would be cool. So I would like to because I I think I don't know who who read the proposals

so when they were submitting their proposal and as being selected and I was I was on the

selection committee and I read most of the proposals and they were very compelling as to what they

wanted to do with the money they were going to they gave numbers to target community and what

they hoped to have achieved at the end of the year I would like to see that so did you you say you

were going to bring in 25 young African Americans to teach them X, Y and Z and at the end

they were going to leave with X, Y and Z skills so I want to see what happened did you do that

and um and even if they could do if they could do a what do they call those where they do a little

um testimony by one or two of them like what the experience was or what it was that would be

really helpful along with the other I think the suggestion the survey piece of doing a post survey

like did you did you find ash helpful? I think that could be done in a in a um a post survey to get

that feedback but the more important thing for me is without money which wasn't a lie did they were

they like they were successful or what were their challenges they started with this in mind but

they they met some challenges and they didn't quite meet up but whatever um I think that would be

the most helpful for me to hear that because I they're in their proposals they were very specific

about what they wanted to who were their their target the target who they were targeting and what

they wanted to accomplish at the end of the project was very specific so and that should take

you know maybe 15 minutes if they organize their slide presentation and do that it shouldn't

it should be able to I'm sure they're collecting it because I know for for our cleaning thing we

we had to collect demographic information of everyone that came and cleaned we did a pre-imposed survey

you know there were several took pictures there are several things that was collected

that I think the city wanted us to keep track of so so I know that each each

organization has kept track of their progress because remember this

ideally it's it's start-up pilot that they can now show look we have one year worth of data that

shows our program and with this amount of money we were able to have an impact with this group

that led to this so in order for us to continue we need additional funding not that this is a good

year but it could it could be utilized and I would ask that everyone are all of the projects think

about especially those with youth for applying for the measure L and as they can say was a pilot

program we did this it had this impact and it's in the most because a lot of these programs were

really serving very vulnerable communities foster youth African-Americans Latinos

the homeless the Josh was so now as a combination wasn't just youth but they should be able to have

that ready to present and if not it's good it's good for them in preparation for when measure L

sends out there are there are requests for proposals which I think is going to be in January

if everything goes right okay um Commissioner Pasquale

on that

part objective here is to get this funded again um how can we engage the city council in those

presentations like should we invite the you know the council members from those districts

on the night that we have those presentations or maybe they wouldn't come I don't know but

um you know just to be thinking about showcasing the success of that process to the people who we

need to cut a check for the next round

Commissioner Woolf yeah just I think several of us are appointed by certain council members

so we just certainly should notify them that these interviews would be coming up

hey commissioner George Roth I think maybe another effective way of doing it because I

completely agree like getting the message up the chain like is having sort of like a presentation

and like to them that consolidates it all and sort of like showing an update of like this is the

end result because we haven't had actually a presentation of them about what was the end result of

all the participatory budgeting sets and times fast um that you know happened and the impact per

dollar is probably going to be astronomical compared to what we typically see um because these are

like really well-oiled um small like attack squads basically right to deal with um the issue that

they were tackling so like yeah I think summarizing it and presenting it by us having at least

maybe one or two of the people who ran the programs there to sort of back that up and talk about

their piece for like two minutes three minutes or whatever um would probably be a really effective

use of our time and their time so I guess once we hear them talk once we can sort of figure out

maybe next year or early next year or something uh January we do like a presentation to city council as

well and I would maybe be budgeting on I don't know who budgeted on it maybe would be the right

group for that um I'm not sure I'd defer to Ash on that one um so I remember way back over a year ago

at that time the mayor had said oh maybe we can have a special meeting town what do they call it

townhouse workshop a workshop just on this and that was over a year ago so maybe that's the format

because to be honest with you I will ask my council person to come but I don't know that she would

because because she's here on Tuesday the next day um but if it was uh if it was uh if it was

if it was a workshop and we can invite the community and we can invite those that will be

presenting and awe and and it's called on by the mayor to hold it I think you would get the

attention that we're wanting to have I'll just quickly jump in as staff um a little concerned about

how much work might be involved in terms of preparing the the grantees to present and I almost think

if we saw them coming to the measure you committee as a way to prepare them to come to council in the

future and then specifically in the future potentially assuming um the mayor is still interested um

you could have a future workshop where they present directly to council but before that even takes

place they're presenting to you and and you're you're learning a little bit more and then you could

potentially give them advice and you know touch on this point don't touch on that point or I'm

really just thinking about you know anytime there's a presentation there's a lot of staff work

involved and so to the extent that you all could assist with that um by advising these grantees before

they were to present in front of council I think could be useful um I also don't know at this point

if council would would want to receive something like that so I just want to clarify I'm not

committing to I that's not a commitment I can make um but in terms of just getting the ball rolling

if you all could at least hear from these grantees within this setting and not necessarily set the

bar so high where we need to invite community council members you know you can have multiple bites

at the apple where that there's an initial conversation and then once you learn from that

experience that then leads to something potentially bigger than that that um has the benefit of

an initial kind of uh touch base and seeing what what happened

okay so sorry I was going to say yeah I um at this point I defer to staff's expertise around

scheduling of the various people we'd be like meeting with right because I mean just in terms of

simplicity right I go we're going to load them all into one meeting and then all we hear is interviews

like it's is it better to space them out um not all of them will be done until the end of the years

you're not going to hear from all of them in 2024 anyways um so yeah I mean I defer to your guys

expertise in terms of just giving feedback from them in a timely manner that makes the most sense

and is the most efficient way to do it so that's my two cents

okay so the direction is we'll leave it to staff

happy to take it on happy to take it on I guess the one thing that is common practice is if we do

invite guests to present they're typically going to be the first item on the agenda so I'm just

keep that in mind especially for next September we're going to do it in September we're looking at

starting in October right focus groups or no September is our focus oh okay we're going to take care

of this other things that need to be taken care of in September and then we was started in October

that's how I understood it I mean if we could you didn't think you were going to take that long

yeah I don't think it'll be that long I think we can definitely have people in September and it'll

be fine maybe it'll speed things along anyway so it's good some low hanging fruit done in September

yeah and in that way it's a smaller number that's spread out over more meetings as opposed to

trying to jam everything in yep well staff will we'll work on that thank you so um now we go

uh just I'm not sure if we had already called for this no we missed it for the record I have no

speakers list for public comment yes we did miss that but I thought well anyway um so we don't

there's no report on the investment committee city managers office report um only update sent

this out over email but for the pleasure of the public the measure you webpage has been updated so

if you have any feedback on that please let me know I just typed uh Sacramento measure you into a

very popular search engine and it was the top result so I know to explain the full um URL for for

you all to find it but it is uh discoverable via search engine I actually took a look and

it's a great start thanks for working on that absolutely um and your matrix that you develop thank

you always um okay so committee member comments ideas and questions oh uh commissioner chorus

thank you vice chair so I just have a couple announcements and I know it's late so I'm

making as quick as possible number one on district seven I want to give a quick shout out and

congratulations to land park Pacific Little League who won the northern California State title

which is really really great uh we're really excited for them so um yes um if anybody the public

needs to contact district seven you can call the office at 916 888707 and also I hope

commissioner Rosales doesn't get mad that I still has thunder but in district eight we have the

listening sessions for residents with the Sacramento racial equity aligns which we spoke about today

which happens at the perno uh community center on Wednesday August 21st from six to eight

also in district eight for Daniel South Sac Festival happened Saturday August 24th from 11 to

three at Valley High Park and that's at 81 85 center parkway and also the Sacramento children's fun

community meeting will be Monday August 26th from six to seven thirty also at the perno community

center and lastly the metal view certified farmer market happens every Sunday year round from eight to

12 at the metal view light rail station at 35 or one metal view road if you need to contact um

district eight office their number is 916 808708 thank you welcome commissioner Georgia

so I guess I have an update on the ad hoc work as well um so obviously as you all know we've

been trying to fight for bringing back ad hoc to boards of commissions um it has been delayed I think

three times now with PMP just because they've had either like private sessions or meetings been

canceled but it should be heard on the 11th sorry September 10th uh at 11 a.m so if you guys

care about ad hoc's which I'm pretty sure we all do um September 10th 11 a.m let's be there

11 a.m. you know unless they get moved again oh really

no I just normally we I just wait till sorry sorry just to clarify I I was just going to say that

I normally wait till the agenda is published so that will be five days in advance on September 5th but

um yeah that's it should be there on the 10th I have worked so ash will get a gentle reminder right

on the 5th yeah yes sorry yes I will send out a reminder thank you if you want that's

to be on the agenda correct okay yes okay um commissioner gores yes I'm sorry and I got one more

thing to say um next meeting when we meet for measure you will be September 16 916 day so happy

pre 916 day and also I hope and including staff we all come in worrying something from Sacramento

Sacramento Kings and that includes you also city attorney and and in celebration of 916 thank you

for letting me know I wasn't aware of this break out that King's t-shirt come on okay commissioner

mcs uh remember judge ought to know did any other of the commissions or committees send letters as well

uh they did not send letters they sent me like so I reached out to all of them um sort of in

this broad email at least the ones that I could and there were some that responded and expressed

there basically like we agree we agree with this we want to support it but like did it I don't

I'm not aware of any letters that were sent in from those groups specifically um also reached out

to League of Women voters um because obviously they were like very much against um that

addition to the Sunshine Act and so um still trying to work with them on collaboration around like

dump showing up as well and sort of voicing their opinion which might just be a call in or something

like that but yeah I think I can reach out again and be like okay it's because it's you know been

moved so much it's hard to like keep that momentum so like I'll just sort of like reaping um

individuals and be like hey it's happening again just like I did today thanks for that

okay I um I do have a comment so last Thursday I went to uh the community engagement department

on a monthly basis has this mixer community mixer they invite community members city staff

I didn't see you there city staff he was invited they invite all city staff and community and come

and they have a mixer and they showcase different um different to part different things in the community

this last one was the animal shelter and so I saw um Lynette Hall there and she suggested

that one of not in September maybe in October and November they could showcase measure you they

could use your matrix and different things in the community in showcase what measure you

is about and that we could go and attend and I thought that was a great idea and they'll put they do

really nice visuals and graphics and they do this whole elaborate thing that um informs

the community and so I thought that was a great suggestion so I'm bringing a fourth I know this is

just a suggestion or a comment but just to put it out there and if we want I mean do I do we need

if we want to do it do we need to get for next time on the agenda to approve it or we just

whoever tell I can to say yes Lynette this is I'm interested in doing this and um and then work

with her to put the information is already there because you you've done we would use your matrix

and the history of measure you and etc etc so oh sorry so how would I work if we put our beautiful

data up we're printing it does that like like does that come with a bar but like how does that work

oh no I have a way with that I was assuming was a digital display yes no no no no it's a

it's printouts yes it's okay um that comes out of their budget got it though my only concern I

was going to mention was just if eight or more members go to that I'm just I'm not sure what

well is on it is and if it would be a community it's community networking so that the community

could get familiar with city staff and city departments and then and it's you know by

directional so there's discussions and introducing each other talking and that kind of thing but

but if if it's posted I know but why but why would that we're not making a decision we're just

sharing information about the work that we do that's it we're not talking about any specific

agenda item so why would it matter fate of us or more show up why would it matter attorney we can

yeah we can talk offline maybe because I just don't know enough about this or what oh so the question is

if more than eight members attend a mixer and they together present on measure you would that be a

brown act violation if they're not discussing committee business but they're sort of reporting on

this is who we are sexual you know history of the committee that's out in it's publicly available

information I think the my under because of discussing business I think that might be a brown act

violation but I'll have to give it more thought so should I put Lynette Hall in contact with you

okay I'll do that and then you can get a better sense of that we don't all have to go either okay

okay so are there any public comments matters not on the agenda thank you vice chair I have

no speakers lips okay with that hey we we we're journeying 15 minutes early thank you so much

everyone good job chair patience as I stumbled oh I know

so

if