record for us okay we're recording now perfect all right um so it sounds like you started with

entering your members but they're not showing up in the minutes module where you expected them to

be right so i put them in people and then i went to my bodies and i populated all of the the council

and i think we might have an extra council meeting and then we don't need and um the standing

committees but when we were in live manager they did not the the motion box lit up but there was no

humans to drop down and the same thing happened when i attempted in okay

okay so you added them in people and then you added them in their office

where they're supposed to be like sorry people keep starting a meeting i'm not participating in

oh why is there two oh so that was that's also on my list i think that one might have been the

one you had you had to create an external do something funky to fix my script last meeting

oh yeah was that i think this one in the middle is the old 3 p.m i think it might be but i didn't

use anymore yeah so can we make that one yeah i'm gonna leave it on the web because it probably

existed at some point maybe okay so here we are 2 p.m

oh i see

okay hold on hold that thought yeah yeah i know

okay why did i how did i change

okay

so i do think because i did something really stupid and accidentally had two named 2 p.m that

may have been the issue is it may not have been able to differentiate between my two because of my

typo which i don't understand how it let me get past that but i guess technically because there was a

period after it but the minutes i tried to generate or for five to a 5 p.m though for i try to generate

hold on 5 20 when i was in legistar and when i went to legistar and did that i got the same thing it

totally let me do minutes but when i got to a human there was no there was no one in my little

movers and seconder boxes that's weird

okay okay okay okay okay okay and you started them december 10th 2024

are they all the same uh no they're not but they're all

they're either 2022 or 2024 depending on which cycle they're on okay yep

we'll be there

we have movers and seconders for our primary legislative body so the only thing i can think

of of why they didn't show up in live manager wendy is if you added them as office members in

legistar after you'd already published um it probably just didn't sync okay that's probably

for the live for the live that's the problem for the live um so you when it's to make sure that the

office members make it to the live you just need to do the export meeting process okay yep i understand

that okay and then what meeting was it for um the one that i tried from legistar yeah i tried 5 20 at

5 p.m oh you went all the way back to 5 20 that's because i just had a set of minutes on my desk that

were from that meeting copy that this one right here at five o'clock yeah and then when we go to the

actions tab

did it let you take attendance did they show up there it did not show up there and when i went to the mover

drop down i didn't get anybody so it did let me add them when i hit attendance they did show up now

okay did you do the attendance button it didn't it was blank there sorry oh i see i understand so let me

uh delete this out

so when you came in here there was no this was gray correct but now it seems not to be so so i think

that was probably my my typo which i do apologize for no that's my problem um so they won't the mover

and seconder options won't show up until you capture attendance that that i do know and that

is because the mover and seconder will populate from who you actually have marked as present okay

so like katie wasn't there she's not available in the list so i may have just tried it too fast

copy that um so do you want to run through these though so that we can get a little bit more like

i do i have a question about um leaving and coming back so we it doesn't happen all sometimes

we someone will not be present at the beginning or they'll leave um for the purposes of doing voting

do i just leave them in there and fix it later or um you can take multiple roll calls in legistar for

sure pretty sure you can take multiple roll calls in live manager too it's been a minute since i've worked

with that tool okay um so for example and i don't know if you have a real world example to give me

right here but if um if lisa was absent at the beginning and showed up at i don't know at the end

of the consent after consent calendar and got here you know she didn't get here till the second half of

the meeting you can just you can do one of two things you could take the attendance literally on the

first line that she's present for as long as that's not actually an item okay um so if she showed up in

time for public hearings you could just do a second attendance on the public hearings okay if you want

to not do that you can add you could just add a line and just do roll call type roll call again

or whatever and and show the difference um because that way she will show up like you don't want to

have to record you want her to show as absent for all the votes she wasn't there for but then you want

to show her as present moving forward so if it was not like if she didn't come in at a perfect break

let's say she came in between items 27 and 28 i'm just going to add a line in there just add a line

yeah okay uh so that you don't because i don't think it'll let you take attendance on an item line

because you know it's trying to record a vote on an item so it's going to be confused

i always like to add a line anyway because then you can add a note that's like second roll call taken

because you know so and so left or so and so arrived okay and you can kind of acknowledge what's

happening great great question now i apologize for that i am a dork oh no no no that's i just

want to make sure i check in so i have if you go to our insight page and you look at people

i have three members that are showing up but i can't find them in people oh that's fun

so three old members i'm guessing and then car oh it's all the ones called member yes which just

means i didn't put them in either because i wouldn't have done that because they wouldn't know

because at one point something had them as like that was oh mr jennings was in that way and somebody

put his first name in his member and so okay i haven't done that oh like you like you do

i'm gonna alphabetize this by display name so i can scroll down to perfect

we have big like team training this week so that's just that that thing's just gonna keep going on

oh that's what you just thought of me yeah i'm like like i'm surprised i'm getting my pings because

i'm technically out of office i should be on do not disturb yeah there they are right here

car hansen harris yeah it's weird what a weird way so yeah it's so it's car hansen and warren that

are showing up i don't know what i don't care but the other ones aren't showing up so it's weird

that's just so strange um do you know what um meeting body they sat on they were all council members

they were all council members

okay could they be on those old that one or the three that we closed that is what i am guessing

they're hanging out in one of the old ones

no not in the three o'clock

maybe in the five old five yeah oh there they are

i'm just gonna uncheck the show on web box yeah that's weird i thought that when they're like

oh no i guess like you know their old term could still show up if you wanted it to so

i'm just marking everybody i'm taking the show on web away from everyone who's got who's listed as

member that's so weird

because they're they got deactivated in their

and towards the bottom i see johnson shouldn't be on there either

they're not okay they're hidden and then there's you know granicus ba good old test user

okay so that should make them go away okay and now this is the correct group right

no someone's missing um tell them what's his problem uh rick jennings is missing oh from the five o'clock

yeah

is it uh richard jennings richard jennings no it's it's in there as rick i think there he is yep that's him

and he is just a member he is a member

and he slides in between eric gara in my vein

okay and his start date

um he is up for re-election next time so he would be 12-1-22

oops

and end date uh

12-31-24 or 26 excuse me

copy that

and he should be in between eric and my

yep

what order are they in district order

yes

the mayor goes first and then the district order

it's like playing a fun game called what order is this

i always like to try to figure it out i'm like is it district order is it how they sit in the room

both

is it seniority

and if they get if they appoint people like if we have a commission where every one of them appoints someone we make them sit in the same order

nice

okay is everybody on the two o'clock

yes

okay

that looks good

perfect

all right

so we would

go ahead

while you're back to that module

we um

change the vice mayor and the pro tem every year

so i just need to every year go in and reassign that title to whoever got it

uh yeah you're going to want to add them again

with their new title

and the dates that they're going to serve in that title

mostly because of how it's going to show out here

if you click on someone

okay

um see how they're they're listed

in individually

you want that to show properly

okay

so right now how i have it in there is their actual elected terms

but if they're serving in a special capacity

i need to have it reflect that special capacity term

correct

otherwise

i mean it only matters

if you have

you know

the most important reason that it matters

is if you have to go back and reconstruct or reproduce

the minutes documents

for any reason at all

their title is going to be wrong

got it

that's the most important thing

if you have to like go

if if god forbid something catastrophic happens to your information

it's going to be wrong

and also you know

it is kind of nice to have them listed with their

you know proper term titles out here

but yeah

no i really couldn't begin to tell you how

i don't think most people look at this tab

and if you find that you know you don't enjoy it

you don't think there's a lot of value to this tab

this tab does not have to be visible

i think the issue with the tab is it doesn't really matter for council

but the standing committees of council change every year

yeah

and none of us can remember

i mean like literally i couldn't tell you on some of them right now

and so

we what we

the stupid this is so stupid

so on our current upcoming meeting page

if you were to open one of our agendas

you will see that we add a line at the top that says print agenda

and it's a pdf of the agenda

and it has the masthead that has their names on it

and like that is probably one of the most visited pages by staff

in the city

yeah

so it needs to be there

yeah so we don't care about the

everybody knows who the nine are

they just never remember which combination of the four are on the stand

on which committees

yeah so having it there is more important

so like there is value to that for

having this tab up for that

and even more so there's value to having it being correct

in legistar

but

you know if if you don't want to have this tab visible here

we can make it go away

no no it's perfect

cool

yeah all right

so we we can we can run through this now

do you have the 520 minutes

I have them up

yes

can you walk them

can you walk me through them

yeah so consent passed

well who was it was anybody

everybody was everybody let me double check

everyone was present

but mr plucky bomb did leave early

okay before the okay so we might need to take a second attendance to have them leave to have

yeah he left late

okay

but he was there at the start

he was

okay

do you put in

um

any notes

we we usually put in who did the um land acknowledgement the pledge and if there was a closed session report

okay

do you want me to do those or do you want to come back and do those

um just show me where you're going to put that in

in the note box

okay so like for that all i would say was led by council member kaplan

led

okay which it would it be just led for that

yeah

um

council

council member one word or two for you

we are a one-worder

wait what was the who

kaplan

kaplan king adam paul lincoln adam nora

it was always led by multiple people

no that's her name

you're good right there

that looks good

okay

you can you can come and add

more detail to it later if you want

but i'm just going to throw it in that note right there

okay

yep

and then the same for anything

and this is a rich text format

so if you want to underline italicize bold

you can do that

okay perfect

any uh were there any special presentations

or general communications

so there there weren't

and for our minutes we usually delete that

okay

we can do that

i'm going to go back to the minutes tab

i like the line that i don't want

and hit delete

okay

and while i'm here i'm going to mark my consent items

a and b are also consent items

oh no that's weird

the seven minutes i think might be wrong

um those were our presentations

but the consent items

so that's a question i have for you

so consent starts on line nine

but it's item 19

yes

i'm guessing looking at that title

that we they

somebody probably pulled it to make a comment or something

so it's out of order or it got moved

i don't

but i want it to show up

actually

in the correct

these are all out of order

yeah

yeah so i'm not quite sure what happened at that this meeting

i don't think

yeah i mean it did they

did they pull some things to discuss that

no

so before i

were some of these holdovers from prior meetings maybe

no

i looked at it

this is one of my questions

i looked at it

and everything looks like it's right

but it's in the wrong number

so should i put them back in the order i want them in

you can

okay

so

what my best guess

is that we heard some items out of order

and

my thought was

they were probably tagged that way

maybe that's why they're moved

on this

very possibly

okay

so in the future what i'm going to do is i'm going to put things in the order that i wanted in

yes

and then

and then

um

you can do that in the agenda

um

you can make sure they're in the right order on the agenda

and i think what's happening is that somebody is

oh they are in the right order on the agenda

yeah

that makes even less sense

so yes it was

that it was moved around

after

i still don't know why 19 would have moved up to

why did 19 move up to consent from public hearings

they

you know what this is a

this was

i bet what they did

was they continued

let me look and see what it says

yeah

from previous

um

19

oh okay so i know what this is

this is when we decided to charge people for services

so they probably

pulled that from consent

heard it first

then went back

and those items that are wonky in consent

were things that members made comments on

and we tagged them as they go along

so they came back through

in the order that they were commented on

yeah so for me

when i'm doing this

i'm going to put everything back in the order it needs to go in

because i want it to appear on the agenda

not in the order that business was held

but in the way the agenda posted it

because people are always

if once they know it's item 19

they're going to think it's 19

yeah

so should we drag that back down

uh you can

but um

for the purposes of this

i'm going to select

9 through 23

right

if i want that to be my entire consent calendar

correct

you're going to

click on line 9

hold down your shift key

click on line 23

it's going to highlight them all in yellow

and then you're just going to click the button that says mark them consent

awesome

okay

and you can reorder these

because it's like 1, 2, 7, 8

it's quite silly

but you know

you can just drag

things where you need them to go

perfect

bothering me

and so on

and i trust you did

and it doesn't matter

you can do it after they

after you do the vote

or you can do it first

you know

plane it up however you like

how did 21 end up there too

that's also a public hearing

isn't it

is 20 part of the consent agenda

21

21 is on the discussion calendar

so that should not be

oh no

not that one

okay

all right

so i think what

my process will be is

i'm going to come in

and clean it up

mm-hmm

and then like you said

i'll select

whatever line

to whatever line

will then be my

what did i just do

that is not what i meant to do

my consent

and then i'll go in

and do all the items

individually after that

yes

okay

um i don't know

what i didn't know

that i could do that

with lines

i just learned something

today

all right i think that's

that's closer

your consent agenda

is at least in the right

order now

so we're just going to

mark them all consent

um and then

that looks like

that's your first

vote

is the consent vote

right

yes

so we're going to

record that by going

to our consent votes tab

once again using our

handy friend mr shift key

highlight nine

hold down our shift key

and highlight 22

who moved the further

consent vote

here i moved it

and kaplan's our seconder

okay

everybody voted in favor

yep

what are you talking about

okay

what is what is happening

what is it trying to tell

me

this is a new one

item has already been

added

what are you talking

about

i i have never seen that

error before my life

wendy

unmark them and

remark them

there's something about

me moving them around

after i marked them

did that

do something weird

i love when i see a new

error message that's not

terrifying at all

item has already been

added

okay

let me see if it'll let

me just do it the old

something with my all yes

button is just not

cooperating

hit my standard action button

let's just start going to

think for a minute

come on

you can do it there you go

and it's going to approve all

of them that's the standard

action for all of these types of

items if you think any of those

should be different if you want to

scroll through the types of items

that end up on consent do they

ever take any action other than

approved does anything get like

adopted or

do they just approve everything

well i think this is the the challenge

is that

there are i don't know if that would

be in consent there are times when an

affirmative vote of the council is

disapproving something

um mostly what happens on consent

though we're passing a motion or

we're passing a um adopting an

ordinance

yeah these look like mostly go back to

my main tab here

oh they're all consent items yeah

so your language is mostly you're going

to be

adjusting your language and your

recommendations anyway right

right we're going to we're going to

be pulling the media manager motion

text so it's not going to matter

so then what do they vote to approve

the consent calendar or consent agenda

is that the right language for the top

line

yes they vote well we say that the

consent calendar passed a motion we

we pass a motion to adopt the consent

calendar is what we do

okay so we should change this language

we want this language to say something

more like to adopt the consent calendar

yes

because you say calendar instead of

agenda so i think that's the key thing

let me go and change that in the mat uh in

the admin too

please don't make fun of me for not

being able to spill

oh that's okay

okay so now the top line of the consent

calendar will say a motion was made by so

and so seconded by so and so to adopt the

consent calendar

yeah

so that's correct let me just make sure

that we have

yeah okay to adopt that's what we want there so there we go and then everything else i'm setting

up to take in the media manager motion text but on your consent calendar does anything appear under the individual do you go in and change the motion language for the individual items every single one okay i will have to experiment

yeah if consent vote can take the media manager motion text because that's what we're going to do for everything else right

um so that it'll just change it to the past tense then you'll just have to change it to the past tense that'll be a lot easier um i've never tried to do that in combination with a consent vote before but i don't see why it shouldn't work so

so as long as the information that is in the dot dot recommendation

is correct all you'll have to do is is say past a motion authorizing you know you just add the ed

right and then we put in motion numbers or reso numbers or whatever it is your ordinance number whatever it might be right

that's going to be much better

oh it should be taking that

um should it start with anything

um we change the word recommendation to action

okay

action colon and then the language the dot dot language

yep

okay

so it is on the it is already set up to take the media manager motion text that's what this means right here

so i either did that in a fever dream without

i i did it

and forgot that i did it

that's great wendy i my brain's working i'm doing real good

but of course this one wasn't imported so

there isn't anything for it to to populate for us right so for us to have a nice one be clear for us for

on either side right whether we're a media manager or whether we're doing it in the system

that has to be imported when i have my agenda is ready i'm ready to do it and when i go up and i select import and then that will do it

that is correct because it doesn't know what you

i mean it doesn't know what to do it doesn't know what to do it doesn't have the information

but they did it set up to do that so i think that's you know we'll just want to conduct another test with

one that actually gets exported and imported uh and that's fine we can do it together or you know you can just follow up with me whatever whatever you like yeah so our so the meeting meant the meetings for tomorrow were not done that way so the next meetings we have are on the 22nd

okay and we will do everything will be imported that way on the 22nd okay that'll be in the evening of the 22nd um i think we have a nine o'clock and a

we have a nine o'clock and a two o'clock you will see we have a five on the calendar but it's not a well it is a real meeting but we have this program called summer at city hall where the kiddos come during summer break

oh and they make presentations but there's we just block that night there's no reports there's no it's nothing like that so yeah that's just an experience yeah yeah so i think we have a nine so you'll probably be working on those on the morning on the 23rd

yeah okay um i am pretty flexible on the 23rd i have i have a couple of meetings but they're both internal so you know

okay well i can just take a stab at it too and throw up the white flag i was about to say take if you want to just take a stab at it and let me know how it goes that's fine if you want to do a collab that's also fine you just let me know we've got plenty of time

okay i'll let you know um so what happens to your public hearings

uh we what do you mean what type of action do they get it's exactly the same thing we we just edit the um

so that public hearing that was 15 hold on let me get there

that was moved by gara and seconded by dickinson everybody voted yes and we would just change the

language so you could say it it doesn't really matter because you're yeah because we're not going to do it

but yeah yeah so i mean like basically what should happen to the public hearing after it's been publicly heard

does it go on to another thing or is that no it's it it's this is the final stop for public hearings

unless they go to court so okay so basically it is essentially approved really at that at that point

yeah i don't know what this is about all right well well i'll let you know if it shows up for the other

one yeah i'm hoping it's just because of whatever it might just be this and i messed with this meeting

who knows what is going on with it so yeah okay it's it's almost like it thinks it's already has a

vote recorded on it but it doesn't you know so maybe because you were practicing and trying some

stuff trying to figure some stuff out it's just being

it's also missing i'm missing jenkins

okay okay but you know we're just using this as our jumping it's a jumping off point so

yeah see how it's blank right yeah there's nothing here it's because there's no it's it's looking for

the motion text from media manager gotcha okay and it's like i'm not there um but i did notice we have

a spacing issue oh i see what you're talking about okay do you see there's no space after the comma

right okay

okay

i just want to see where my where my issue is getting introduced

okay i think i fixed it because i think what we were missing was the comma after the seconder

the the space after the seconder yeah okay yeah i think i've resolved that okay cool

okay so yeah um because it should what it's going to do is pull in

um your your your text and then all you have to do is add that ed and you'll be aces

all right so you would just repeat that ad nauseum all the way on down the line

um and then uh do they do they vote to adjourn or do they just they just do they capture anything do

you have to like say you know the meeting adjourned at you know 9 27 or anything so we just go to

adjournment and we would just put a dash and say meeting adjourned out like you said whatever time

5 5 22 p.m or something like that you know i don't know 5 27 whatever time it was that's all we do

yeah so what what's nice is that those notes will all just show up on the minutes underneath their

appropriate line okay as long as you check the box that says show action notes gotcha i don't think

you use sponsors so we're not going to show that no um so what we're looking for it to do for us here

uh well i would i'm still working on adjusting this spacing because good lord this is way too indented

um see this adopt the consent calendar that's what we wanted to say but we don't need it to be in

is that indented two full inches that's wonky yeah that's not cool banana bonkers we're gonna fix that

and then what you need is for underneath each item that was on consent for it to have its dot dot

recommendations yeah essentially its recommendation text filled in and and showing i don't know why we

have this well we may have this huge space to accommodate your file id numbers but that seems

aggressive to me and if it's we do want the file id in there because we there's some of us who live

that way but it doesn't have to be but it's it's in it's tabbed over from the number i see what you're

saying bonkers weird because this is about as long as a file id number is going to get for you

yeah the full year and like you're up to five you know maybe five digits but like yeah no we're we're

like right now i think somebody said we're at like 1400 yeah so you're not going to get to

a hundred thousand before the end of the year no and we've left way too much space here and so on our

the ones we do we um the ones we do in word it is the file id is on a separate line underneath the

title it's not called out separately it could be i mean i don't care that it is but typically that would

be basically where it says emotion was made by and so we have probably a half inch tab on our standard

minutes yeah this is tabbed way too much so i'm gonna have them adjust that because i hate it's too

this is too much white space yeah and your comments are centered which i also don't care for so i just

feel like this alignment is all yeah it's all bad don't like it um so i'll keep working on that

and you can do another test with the 722 meetings and see how those um shake out and we'll keep

dialing it in i have complete faith in us wendy you and i are very good at this we're gonna figure it out

let me look at the rest of what so we figured that out we figured out why extra people were showing up

online um

the wrong members showing up in the previews is that when you were looking at you probably fixed it

because there was i was doing this and there was a preview and it showed them in the wrong that it

showed the wrong people but my guess is since you took those people out they probably won't

yeah let's preview it now that looks more correct except it's still missing jennings because i haven't

refreshed administration to show that i added him yeah it'll catch up to us eventually no problem

that's no problem yeah that's where yeah yeah cool do you like the horizontal is the horizontal how we

want it to display like this or do you want to see do you want to try to know together the way it is

is good there's vertical format but i don't i don't it's not my favorite nope

that's better that way and then for the how their names are displayed just just full names is fine

yes oh eric gara is showing up like six what is happening that's my 425 problem okay

that is weird how is why is he here three times

he's only here once

oh wait is this a 5pm

oh weird

his last end date is like

2020

he was um he's been reelected a couple times

yeah that's fine that's totally fair i was wondering i was checking to make sure he didn't have an overlapping

that literally just says city council

i definitely think that's the oh i'm still looking at the 2pm

ah

nope that ended on

yeah that one's old

yeah but it's uh it's it's ended

oh wait a minute

okay hold on hold on hold on hold on

nope

nope

because that one ended in 2023 right

that's i have some weird overlap going on

i'll figure it out

okay

i might need i'm gonna need

uh i'm gonna need to phone a friend

um figure out why he's showing up more than once

okay

because i think that's why we're having that like

425 problem

gotcha

it's like it's trying to

have him

show up in attendance three times

and pretty sure he's only on there once

yeah

he's really just

just one guy

so there's there's something i'm missing

but um

i'll have to

i'm gonna i'm gonna need to ask a

an engineer to tell me exactly what i'm missing

because it's my obvious ones that i'm missing are not

not it

so

because we can get some weird duplication

if this header information like overlaps

there

it's weird

but it doesn't

so

it's not a problem

i'll figure it out

and i'll figure it out before the 22nd

i'll figure it out well before that

uh when do you publish

the agenda for the meeting on the 22nd

the thursday before i think that's like the 16th

okay

so we need to have

i'm just i'm gonna give myself a deadline of like the 12th

just to make sure that that's squared away for you

awesome

so that's i think everything on the minutes questions

yeah

i did

not really related but i saw it when i was working on minutes in administration

so obviously i know how to add the humans to the bodies

should i be

down on department

should i be moving staff into that

into here

no

okay

yeah

absolutely not necessary

the only

exception to that would be

is if at any point

any of those departments

want to start using

the digital signature tool

they need to be an office member

of a meeting body

to be able to use that tool

so usually sometimes

either your clerk

or your like city manager

will maybe end up in there

if

but only if you're using the digital signature function

which you're not currently

nope i don't even know what it is

nope

you don't need to

don't worry about it

because you were going to start working on

clearing this not

clearing this out right

yes

so i met with finance

and they had it down to like

i don't know

35

and then i had like a couple questions

and so i'm waiting for them to get back to me

but it's going to be significantly reduced

that's awesome

and not changing

so

which is also better

and if you decide that you

you know

want some help with that

you know

we can divide and conquer for sure

we can say

you know

i'll start at the end of the alphabet

and you start at the beginning or something

and we can

but it can also just be

you know

you're sitting in a

some

you know

some

long meeting that

you only have to be

present

partially for or something

um

so

cleaned it up that way

staff just generated the

722

5 p.m

and the meeting

items from the

2 p.m

and the 11 p.m

showed up

on that

that's not correct

can i look at the five

this one the 5 p.m

uh the 5 p.m

on 722

yeah

i don't see that

or did they already delete all the ones that were not supposed to be there

perhaps she

hold on

hold on

maybe it was a 2

that

on 620

user called agenda

deleted a whole bunch of history lines

but it hasn't been

there was

two items deleted

today it looks like

um

or was it the other way around

did the 5 p.m

show up on the 2 p.m

i don't see it there

go ahead and

let's

let's regenerate the 5 p.m

and see what you get

okay

well that's not gonna mess up anybody's day

no

so it should have just this one item on it

yes

because this is your summer

student

how it should look

this is your summer student situation

yes

oh yep i see

didn't we fix this already

yeah it worked

and didn't we test it

yep

oh god

okay

did my

uh messing up

of

the

so it should be

meeting agenda date

and meeting

body id

138

and

type 52

or meeting agenda date

and meeting body type

435

and 52

i have the feeling

that my

foo bar

of the

trying to make two things

three o'clock

or whatever

office record

that's 443

that's 443

that's 443

is that what's in there

did i make

an oopsies

no it's 435

and 138

why are my

or statements

all of a sudden

not working

why are my or statements all of a sudden not working

my other question would be

and i don't want to do it the other direction because i don't the 22nd

the 22nd

the 22nd

the 2pm is much more complicated

um

okay so that is scheduled for the 2pm

this should be 52

make any more changes to it

i find i am annoyed wendy

because we tested it

you were standing right here

no i agree

so that was 435

and that's 435

so the 5pm must be 52

which is the default

number for the prime ledge

so that does make sense

we'll just double check ourselves

i'm like i know we tested that together

we were sitting right here

and we

and so it's 138

and 435

is what should it be in there

and it is in fact 138

and

and

and

and

and

and

and

and

and

and

and

and

and

that's so weird

i swear it worked

and worked correctly

we changed nothing

so why did it all of a sudden

stop

that's weird

and what's even weirder

is i don't see the correct item

showing up here at all

the actual item

oh no it's all the way down here

in discussion calendar

is that

did that

do you happen to know

if that also showed up

on the 2pm

it hasn't worked in reverse

but let me look at it

i mean it's possible that they

they just already removed it

if it did

if it's not on here

but that doesn't mean

that you know

it hasn't

worked that way in reverse

where

it is

um

pulling the 5 p.m.

onto the 2 p.m.

correct

or the

or

yeah

or

anything

wrong

showing up

on the 2 p.m.

it's everything

shows up on the 5

that makes even less sense

i know

let's see here

oh no i just deleted the 2 p.m.

oh gosh

wendy i'm sorry

no i'm just gonna say no

don't do that

caught myself

i didn't actually delete it

this is the incorrect 5 p.m.

that's bizarre

because we did

we tested it

we i swear we did

no we did

we did so much testing

i didn't dream that

yeah so if you look at the 2 o'clock

i just regenerated

and it does not have that 5 o'clock item on it

so it's not going in the opposite direction

correct

it's only going

this

the wrong direction

yeah everything shows up on the 5

that's

that makes no sense

if it works for one

it should work for the other

also

also

where did my sequel go for

discussion

for everything but consent

oh it helps if i'm on the right tab

no where'd my sequel go

no where'd my sequel go

well first of all the sequel's

gone

for discussion calendar

the heck

because there should be for all three of them right

consent discussion and information

or is there no discussion calendar on the 5 p.m. usually

no there is so the standing committees

only have consent and discussion

but the council has

everything in front of you

yeah

let me pull up my notes for

for sacramento

because i have your

numbers are in my notes

that's bizarre

i'm glad someone

flagged that for you like

yeah they were doing it in real time

and i saw a message pop in

i was like

because like we never

okay

okay

okay

okay

I'm just I'm sitting here thinking I'm like when we tested it did we only test it the one direction

and prove that the 5 p.m. weren't showing up for the 2 p.m. and not test it the other way

I thought we tested both of them but we said well I thought we actually used it in the office though

I think that somebody generated a different agenda and it was no one complained about it and it was

fine so what is happening

nope it's still doing it

like this is for the 2 o'clock

is what it says

I don't understand and you regenerated the 2 o'clock and it did not pull in the discussion calendar

I did not have that

that's so weird

bear with me just one more minute

okay

why why is it doing that well oh you know what can you regenerate the two o'clock now

that i added because that was the one i was missing for

hold on a second

at least that's an easy you know just it's only pulling in potentially pulling in one item it

doesn't need kind of a pain for you to scroll down and find

so i have the two o'clock regenerated and now summer city hall is showing up on it okay

and interestingly enough in the description it says open session 5 p.m

so like on your screen and out where it says 2025 summer city hall

i show it the two o'clock meeting at the top but in the description it says open session 5 p.m

you know oh maybe that's when i'm clicked on that's when i'm clicked on never mind

but yes now the summer city hall item is showing up on the 2 p.m

sure that let's make it make sense

okay well maybe we'd remind me what pro like

oh i know i understand i think i understand

the whole reason we put the sequel in in the first place was not to solve 2 p.m's showing up on 5 p.m's and 5 p.m's showing up on 2 p.m's

it was to keep your committee

meetings out

right so committees

yes yes teams are showing up on the 5 p.m's right

okay

because now i think i understand that what i wrote

i can see how legistar would interpret my instructions to say put both 2 p.m and 5 p.m on this agenda

so it got rid of all of the committees but now it's duplicating 2 p.m and 5 p.m

which is not what we want

well

i have

because what i really want to tell it is

do not

i want to write a sequel statement that that says

do not

pull in all of these

you know what i mean

right

because i think that the or

statement is causing legistar to think

both 2 p.m and 5 p.m should go on both meetings

which is 100 percent not correct

okay

but if i take this sequel if we take have this sequel

not be there

um

you're going to get the committee items

so i'm going to put it back in for now

so that you don't get the committee items

because that's really important that we not

get those because that's

that's

really bad

okay

well

i'm going to ask what's going to sound like a really dumb question

does either the 2 p.m or 5 p.m ever

actually have to pull items onto their agenda that are in control of any other meeting body

no

no

i genuinely think that the

the solution to my problem might be to just take the 5 p.m meeting and turn it into your secondary legislative body

and copy the entire set of instructions over to the secondary legislative body

and just separate them

but

what i want to do is not do that until

when it this

this is the next agenda to get published

the 7-1 or the one for

this week's already out right

this week's already out so on

like i said that thursday the 16th or the 17th we're going to be

but we'll be generating that she's generating now because we have to start looking there's other things that happen

like that you need to be looking for

right

um

so i probably don't

you probably don't want me to mess with

trying to change how it's controlled right now because you're

really actively working on it right

here's the deal

when can i have a good window

you you don't

um

right now is the window

we're on break

starting tomorrow

oh okay

and we can

we know that the only item that's quote unquote bad is that 5 p.m

is that's so it's easy for you to deal with right now

right and so and i don't know if this matters and like

in the real world i don't know if it matters which is our primary which is our secondary

in the real world

our primary meeting is the 5 p.m

we're all

so we would so we would make the 2 p.m the secondary

i think the 2 is secondary i don't know if anyone in the world cares about that or if granicus does but in the

no but like

yeah it's about that's about you and what you'll remember for which one is which

yeah

um

and i can you know i could even rename the the one that'll be called secondary i can actually just name

it like 2 p.m but

um

i think that's what we should do and if i have a window tomorrow to do it i'll do it tomorrow

okay

let let them you know muck around with it tonight

you know we've regenerated the 5 p.m it's got all the messed up items on it and they can just

delete them all and lock it down and then i um i will have time tomorrow morning

um

tomorrow

i am in quote unquote training all day wendy and that training is just my director has instructed

everybody else who works at this company that they're not allowed to bother me

or anybody else on my team we're in team training the rest of the week so that we can all catch up on our work

because my boss is awesome

she's like what can i do that will i can let them put the put them we have out of offices up

uh that say you know we're not available so i can split it tomorrow um it sounds like tomorrow is

tomorrow is my window

so if i can do that will that work for you

yeah

then i'll do it

and then what i can do

is um

what i will do

is i will schedule an extra

uh meeting for the 22nd as a test meeting

one for each time slot and generate them and make sure they generate correctly

without impacting the ones that you've already

locked in but i think that's the way to go

so i'll do that tomorrow i'm going to block time on my calendar right now for myself so that i remember

Sacramento

until

second

and what's nice that with the time that i have

not that you know this matters to you

but

i have people shadowing me this week

so they can shadow me while i do

i can

they can shadow me while i do that tomorrow and then they can learn

so thank you for that

we're all about more people learning right

it's important

absolutely critical

all right

so

what else did you have for me or did you want to look at some other stuff in admin

or would you like to go rest your arm

what would work for wendy

so i do want to talk about admin

but then i sent a different message

i think has all the details for

that prelim

we call it the agenda package report

does that make sense to you

i guess my question

it did it

it made perfect sense

and i don't need anything from you

i just need to get it

i just need to put it into a package

that my design team will understand

perfect

and then they may have questions

and i will tell you if they do

okay perfect

but i just need to turn it into a ticket for them

whatever you want to show me for um

let's just or for let's just

whatever you want to show me about let's start

and whatever yeah

we have to go over an admin street

yeah so where um

where in ad like do you want

do you want my usual tour for a new person

i feel like

yeah i feel new

you can we can do the quick version

okay

all right so you obviously you know how to get to admin

and he knows how to do that

uh top part of admin

is your site information

this is where we store your government name

your physical location

that can show up on reports if desired

and if you have a square logo

we store it here

i believe you have a rectangular logo

it is

so yours is stored in the reports itself

but if you ever update to a square logo

we can store it in here for you

and you can have access to it

but because we're you're using a

a rectangular logo

they just have that stored in the report for you

okay

um

that's really literally all that goes there

that's it

government bodies

this is where we store your body types

so that's primary ledge

standing committees

boards of commissions

and those departments

and this is where i'm going to add that secondary body

to split them

gotcha

so it will follow all the same rules

as the primary legislative body

it'll just be individuated

so that we don't get that duplication anymore

okay

so you need to name it

uh you can tell legistar

does this body type

use traditional mover and seconder

just a mover

no mover and seconder

most everybody uses mover and seconder

yeah

yeah

except for your departments

because they don't

actually meet

can this meeting body type control files

um most of them do

and do you want this meeting body type

to show on web

ad hoc title

doesn't really mean anything

i don't know anybody who uses that

okay

media manager export settings

will be managed by granicus for you

but it just connects

the different meeting body types

to the encoder

okay

so when you make the secondary body

that will

yeah

okay

yeah

um but if you ever need to adjust anything

in here

um

you can tell it how long

because it

it pre-populates some stuff

in media manager

and the important things

that it pre-populates

is which encoder

does it use

you usually only have one

so there's only one to choose from

what folder does it go to

um

and like what status is

and but you know

it's fine

so i'll make that for you

so no worries there

inside the government bodies

we have our bodies

because why name things differently

uh so if you click on the top level

called bodies

you can see every single active body

that you have

including all of your departments

this list is alphabetized

okay

so the way that it is alphabetized

is through the sort order

so you're going to see the name of the body

so this is your atc

it's a border commission

they meet

this is where they meet

they meet in the city hall complex

that's their location

they did add their description

uh this is probably some legalese

yeah

um

and they have a standard meeting time

of 5 30 p.m

if their standard location

or standard meeting time changes

you can come in and change them here

if they're meeting at a different place

just today

just do that in the actual agenda

but um

if they vote at the end of 2025

that in 2026

they want to meet at 5 15

come in and update it

if that makes sense

yeah it does

uh

contact

is internal staff member

who's responsible

for the maintenance

of this meeting body

if you want to track that

you can

if not

you do not have to

our checkboxes

body meets

is exactly what it sounds like

can you schedule

meetings

for this meeting body

okay

can you make new agendas for it

is it active

does it show up in this list

does it show up in

this

does it show up in this

um

click out of here

click back up

when you're just in the

open calendars agenda

right

you can search for it

if you deactivate it

you won't be able to search

for it anymore

and it'll still be there

but you won't be able

to search for it anymore

can be a request store

determines

whether or not

the name of that meeting body

shows up

in this list

so that's all those departments

okay

um

and sometimes people check

that can be request or box

because they don't know

what it is

and they think that they should

but if you ever see something

in the department drop down list

that shouldn't be there

come and check

to see if this box

that section right

okay

yeah

and that's an issue

in people also

right

correct

yes

show on web

um

determines whether or not

this is available

on the insight portal

so interestingly enough

the active transportation committee

does not show on the portal

i don't know if they're no longer

meeting or

no they should show on the portal

okay

you want me to just check that box

for you

yeah

done

uh auto export

is an old um

integration with our old

um meeting

uh live meeting tool

called meeting manager

not to be confused

with media manager

uh we don't

nobody really uses it anymore

but if you've been on

legistar for a long time

which you have

it's probably checked

for a lot of your

meeting bodies

that have been around

from the beginning

doesn't hurt anything

you can just ignore it

if it bothers you

to have something checked

that that doesn't need

to be there

you can certainly uncheck it

but it does

it it's like

you know

it's you're doing it

into the void

it doesn't go anywhere

yeah

okay

number of members

there does need to be

some in something

in this box

it is a required field

even though it doesn't

have an asterisk

um

you can it can be zero

it doesn't matter

it doesn't control

how many office members

you can add

or anything like that

it's just a way

for you to visually

remind yourself

how many office members

there should be

um

it's probably

in my experience

most helpful

for the boards

or commissions

because those

are often managed

by people

who are not as involved

in the day-to-day

so it's a good

little queue

uh

and then the sort order

everything is 999

that keeps the list

alphabetical for us

the body guid

is related to the

send agenda

integration

with the

gov delivery

communications

cloud tool

that's our email

notification tool

for you know

people want to register

on your

uh

insight portal

to be emailed

when you post

an agenda

uh

I don't think

you use that tool

um

we want to

uh

yeah

when we do

start using that

for you

uh

the team

that sets

that up

and maintains

it

this is the

unique identifier

that they use

to let

people register

okay

sponsor type

I don't think

any of your

meeting buddies

use sponsors

so they should

all be set

to none

okay

because you do

not if I recall

correctly

fill anything

in in this field

we don't

and I'm kind

of torn on that

because we

forever and

ever and ever

we never

only departments

could bring

something forward

and council

members are not

allowed to

directly put an

item and we

actually still

exercise that

today if a

council member

has a proposal

or wants

something on

the the

agenda

um city

clerk does

it on their

behalf

and that

decision was

made because

we didn't want

them just like

putting 72

items on there

because they

wouldn't you

know they

wouldn't look

at the agenda

in its entirety

and two

yeah they so

they wouldn't

respect the

integrity like

the structural

integrity of

your agenda

and two

we don't

trust them

I mean

council staff

turns over

so quickly

that because

our council

members have

like staff

there's like

100 people

that support

council um

that we just

don't trust

and I don't

have time to

train them

so right now

I don't see

that changing

but there

has been a

we should

find out

what when

a council

number one

you know

said this

should go

on the

agenda

and I'm

like we

could just

put that

in the

report so

right now

it should

be none

I agree

yeah so

if that ever

changes in

the future

and you want

to start using

sponsors you

just need to

tell the

meeting body

what type

of sponsors

it's going

to use

it's usually

members only

so that's

only the

elected members

and not the

whole body

itself

gotcha

so but

you can just

leave everybody

on none

for now

body header

you saw that

in your

primary ledge

that allows

you to add

extra information

to the top

of the agenda

report header

so at the

top of the

agenda report

if you wanted

to list

the members

your committees

might want to

do that

or your staff

that would go

there and it

needs a start

date and an

end date and

they cannot

overlap

go ahead

is that

something I'm

typing in or

am I selecting

those people

from people

well if you

have your

office members

set up you

can just

auto generate

your header

and it'll pull

them in and

then you can

zoom in to

you know

organize the

text it's just

going to do

them in a

vertical list

which isn't

very you know

always very

helpful

we probably

don't we

don't have

anybody on

this one so

but you can

auto generate

it so you

don't have to

copy it

and the extra

text field if

you fill in

anything if

you need

additional staff

listed and you

need a second

column at the

top of there

our design team

will need to do

some manipulations

to the report

to make this

field show up

but that's where

that text would

be stored

on our quote

unquote print

agendas

we list the

members and

the supporting

staff like

this is the

attorney assigned

to this this is

the clerk assigned

to it that sort

of thing yeah

we can do that we

can come through

and do all of

that for those

I mean it'll

take a while but

especially for all

those commissions

but it's

definitely doable

and once we have

all their office

members set up

auto generating

the header of

office members is

easy and then you

just need to add

the staff

gotcha

report header

so all of your

meeting bodies when

you run the agenda

report or minutes

report are going to

take whatever is

in your site

information or in

your custom report

but they can have

their own header

if they need to be

different this

usually comes up

with your smaller

commissions who

maybe have their

own logo or if

you have any

cross jurisdiction

bodies I see it

with my counties I

don't see it with

my cities where

you know the I

see with my

transportation folks

a lot where

like some

committee crosses

multiple jurisdictions

and so they have a

weird logo you can

overwrite the logo

and address that is

in site information

with one that is

specific to the

meeting body

we did for a while

have that but I

can't think of we

got rid of all of

our joint city

county boards so

yeah I don't think

that exists right now

yeah but if it

comes back we can

certainly help you

facilitate that

and the last one

you know that's

where we keep our

office staff members

I do yes okay

and that is just

the same on down

the line for every

single body

you do not need to

add office members

for the departments

you don't need body

headers or report

headers for those

and your departments

do not meet

correct and your

departments are the

only one like your

departments should look

exactly like that

can be requester and

active and that's it

you don't need

anything else

so the department

should be yes

because they're going

to show up in the

department list because

they're a requester

got it okay

that's literally all

they're in here to do

got it is be

requesters

people I think you've

spent quite a bit of

time with you know

your people

so you know how to

add a new person

you know how to make

them an approver

you know how to do

all of that is there

anything in here that

is confusing to you or

you don't understand

what it is or how to

use it

I feel pretty good about

people

then we'll skip it

how's that sound

legislative files

the top level of

legislative files Wendy

is where we keep your

file types

yours are very simple

informational ceremonial

review consent public

hearing discussion

period

you're very very easy

what we determine here

is what type of file

ID number they take

yours all use the same

so that's again really

easy and what status

are they in when you

hit new everything

starts in draft

right

if you ever get a new

item type you can add

it here

or and so you know

that I suppose that

could potentially happen

for some of your

commissions or boards

maybe they want to call

it an action item or

something you can

certainly facilitate that

for them

okay

we store our numbers in

here you're probably

familiar with these

because you come in

every year and update

them

do you start

over at number one

we do

at the beginning of it

so you're going to

come in here and you

know end of December

and do 2026

zero zero zero zero

one

yep

easy peasy

we store our file

statuses in here

we may get into more

funky statuses as you

start to use minutes

more

but generally you know

everything starts in

draft

then it goes through

your approvals and

ends up in agenda

ready

and then everything

else is really a

minute's action

so did it get passed

did it fail

was it held or

tabled

your committees or

you know might

refer

your presentations

might get filed

just so that you do

something with them

you know

so if I want

something new

so here's this

and this is just

yeah

like a criticism

what's here but it

just pops in my head

so something we do

fairly frequently

is the items

continue to a date

certain

so if I wanted

to add one

this is where I'm

going to go

I can go into new

and add that

yes or you can

repurpose an existing

status that you feel

matches that

if if if that's

Sacramento's version

of held

it probably

you can just rename

held to continue

to a date

certain

okay

you know

and that's fine too

okay perfect

yeah

and if there's

anything that you

don't use

some of that

we can at least

deactivate them

it's hard to delete

things in Legistar

because it may have

been used at some

point in the

absolutely

past but if you

don't want to

people to be able

to you know

see it or select

it or anything

we can just

deactivate

okay

that makes sense

yeah

our text sections

this is where we

store the all

those dot dot

commands

okay

dot dot body

dot dot

recommendation

dot dot presenter

all of that

that's all stored

here

so if we ever

need a new one

we can create

a new dot dot

command or section

value

and that's for

those text files

your text file

templates are here

you use word

for them

so I they're

all stored in

word

and it looks

like they

you just have

your description

analysis which is

pretty straightforward

and then

what does PDC

stand for

it's the planning

commission

they have

oh that's

their different

one

yeah

but they're

the only

one that has

a different

one

yeah there's

hasn't been

updated about

three years

so you might

want to check

with them and

make sure

there's still

good

yeah well I'm

hoping to get

rid of half

of the shit

in both of the

reports so

so when I

do when I

do that and

I say hey

we no longer

like okay on

the council

one there is

something that

is called

sustainability and

there's something

else called

environmental or

something I can't

remember now

we also have

multiple about

financial implications

so when I have

finally blocked

my favorite city

attorney because you

have to pick your

favorite one and

the city manager

in a room and

force them to

make these

decisions is

this something I

can fix or I

need to call

you that really

depends on how

comfortable you

are with Microsoft

developer mode

I'm mildly

comfortable we'll

do it as part of

the project okay

you can do it

yourself it's just

you have to be

able to create a

Microsoft dotx

template okay and

if you're not super

comfortable doing

that we're happy to

help you you know

we'll do it as part

of this project it is

not something that

support is trained

to do but support

would refer that to

my team if it came

into support they

would just refer it

over to my team and

it's something we

would figure out how

to how to do we do

have instructions on

how to do it on the

portal but like it

really requires you to

know how to use word

which you know it

like word developer

template mode right

which not everybody

does no but I can do

it live with you you

can watch me do it and

maybe you know that

will help you feel

comfortable enough

but what you do is

you you make it all

in word and then you

just upload that dotx

file to Legistar that's

what this is right

here okay okay so

you know once we get

get it where we want

it to be we'll build

it together so you

can kind of watch what

I'm doing no that

would be great because

and then yeah one of

the versions that you

something you've shown

me was where it's got

the more of a text

box and like the bad

the steps the

placeholder text goes

away I wanted to

shift to that because

right now they are so

they're bad the

staff reports are bad

besides being confusing

they're bad so I will

I'm the most everyone

is off this week and

next week because

council's off but I

have a date to put them

in the room together

so oh speaking of

which totally just

only just thinking about

it because I literally

just got an email

about it we are

expecting the change

to your staff report

to remove the word

item to be done

tomorrow oh awesome

awesome awesome thank

you he's expecting

that to be done

tomorrow for us he's

in the same all day

trainings with me this

week same general team

so you know I'm just

happy he found he's

like I'll find a few

minutes tomorrow to

get that done oh

that'll be great that's

going to change your

life

okay subject indexes

that's where we store

those nifty little

remember we were

talking about when we

were looking at the

files module that's

another one of the

things that's on this

tab you can add those

hidden keywords like

SEO type words you

have a bunch of stuff

in here that I

suspect is not

relevant yeah if you

can decide if you

want to use this if

you want to use this

we can that you can

see a full list of

everything that's in

here here you can

also import a text

list as long as that

list is formatted

properly I can give

you a like a guide on

how to do that if you

want to import a big

list you can also just

add a new one by

hitting new and typing

in what you want it to

be called and just so I

understand this I

I so indexes are

searchable from

insight can the public

search that that is

correct okay so to

me this list should be

generic not battalion

three it should be

cannabis or yes

homelessness or exactly

police I mean you

because that's a big

deal here so it should

be something big and

it should be something

broad and what you

think the public might

use to okay okay yes

so my my guess is

like central sitting

central city housing

good idea p17-016

useless so on this is

this something that I

inactivate things that

are dumb or I think you

can I think this is one

of the few places in

legislature you can

actually delete things

okay do you want to

try because like try that

together here real quick

like what is it let's

try it because that

one can go no no of

course not I was used

at some point okay of

course so if I can

un not and delete it but

if I can make it not

available

I want to see what this

was ever used for

somebody put it on us it

was used on a single

file in 2019 okay so

you can definitely take

that off because that's

stupid yeah I mean we'd

have to edit the file

that's fine so I will go

ahead and work on that

list because I would like

to use it like here's a

big deal in the city

right now that one that

says contract waiving

10-day review there's a

city rule that if you are

going to process a contract

for more than $9 you have

to publish it 10 days

before the agenda sure and

there's an opinion right

now in the public that

we're just doing this

shit all the time so

somebody actually made a

public records request of

I want to know every

single time you've waived

a contract or waived

the same day publishing

so things like that

suspending competitive

bidding that would be

helpful for you yes

because it's also as you

just saw me do searchable

inside of Legistar itself

so you know it's not a

bad idea to have some

things that you think you

might be more likely to

search as part of that

type of request made and

be able to also search it

in Legistar so you know

think about that but like

what we want to do is see

if we can find a way to

remove some of these

things that were only

utilized once or never

utilized most of them

were used once maybe

twice so I can do the

search and clean it up

because if somebody goes

to the advanced search on

insight and this is what

you're going to be

starting to instruct some

members of the public to

do on those public

records requests that all

is listed here yeah and

actually not all of them

are that's a much is it

me or is that a shorter

list that's a much

shorter list

is it oh yeah because

like p whatever yeah

that's 0 2 1 0 1 isn't

there 0 9 7 8 isn't

there like not everything

is here so so I'll take

this I'll take this one I

wonder if they are on the

list but no one ever used

them yeah let's find out

yep okay well I'll take

a spin so yeah take a

stab at deleting the ones

that you don't want and

just no take down any of

the ones you know just

right you know a little

list for yourself of like

okay that one it told me I

couldn't it had to have

been used somewhere is it

something that I can go and

remove and get rid of

like if you can take 2018

dash 437 off of that one

item you'll probably be able

to come back and delete

this I guess yeah that's

been my experience when I

couldn't find something

it's because it was

attached to something

somewhere and I just had

to find the something

okay that works that's

awesome budget is

delightfully broad like I

mean I see what someone

was trying was going for

well I think people were

just being people but

that's okay okay so some

of them were pretty yeah

if they've literally never

been utilized we can go

ahead and remove them

perfect I'm guessing that

that some of the difference

that we're seeing here as

well is I'm guessing that

if we search agendas it

was used but it's never

been used in something

that's been published

because it's right here

okay but like is it and

you can then you can add

them one at a time or if

you think of a big list

that you think it'd be

tedious to add one at a

time I do have a format

that I can send you that's

like to import it no I

think what I'll do is I'm

going to talk to the so

the citywide records manager

reports to me so I'm going

to ask her like give me

you get to pick three

things and let's see if

this helps before we

invest for sure hours of

time in that hours of

time in it yeah that

makes sense okay and the

other one that's in that

in here is the code

sections that's for the

municipal codes I do

believe we landed on not

doing that but well so

or is that another one

you're going to take to

that I think I'd like to

do that but I think I

have I think I have a

question so when I'm in

my staff report and I'm

in that little page that

little section I'm just

going to put in now am

I allowed is it going to

give me a menu or do I

just type it in it's

going to give you a

menu okay what you're

going to see when you

click on it when you

click edit is you'll see

a list of all of the

ones that are available

and you can pick one you

can pick seven it'll

matter you can have as

many as you need what

my thought was because

our code as you probably

imagine is very

sensitive however it's

divided into very high

level chapters yep and

what my thought going

into this was we would

use the very high level

chapters because that's

better than not having

anything at all yeah I

like that and it's also

not so time-consuming that

I'm going to be typing code

sections for a thousand

years well we can import

your well that that can be

done okay so are your

code sections maintained on

the city website like through

another vendor yes we are

codified through American

Legal okay I'm not sure I

I'm not sure if they would

be able to give it to a

you know we'd be able to

download it from there in a

format that would work but

like literally all I need

it's just has to be formatted

like this in plain text

section number which is going

to just be one two three four

whatever section name and

then section text so if you

just want to do the high level

chapters that won't be very

long and you can just send

me a list and I can I can

load it in and then when

you say section text do you

mean like the word part just

yeah it's usually just like a

short description I'm trying to

think of someone it so it would

be like usually what I see is

like section number is like you

know I don't know SAC dash you

know seven one nine point zero

seven yeah and then the section

name I think is usually the

chapter that you're thinking of

you know like park parks a park

yes right and then the section

text is like no parking during on

alternate you know no like no

parking during street sweeping or

whatever okay yep no I think this

will be a good tool because one of

the challenges we have is that

until we start using the tool to

refer between the bodies yeah we we

also don't so muni code duplication

yeah and muni code actually allows I

don't know if they have an agenda

piece but if you go in if you just

have them for their codifier you can

say hey we're talking about this

item and so it puts a little bubble

on the yeah the code which I think

is great if you really genuinely

want people to participate but

oftentimes what happens is somebody in

the public finds out about something

that already passed and they're all

up in arms about it and they're like

I've never heard of this and I want

to know when the council and I'm like

I wanted to be able to tell someone

okay well you just go to our handy

dano thing you put this number in

because you can put the number in and

it'll tell you right yeah so I can't I

mean I can only do so much to

encourage engagements usually you

either have there you have a limited

amount of control yeah or you have

the really pissed off so I would like

to deal better with the really pissed

off okay perfect yeah so I mean one of

the other things that you can do that a

couple of our clients out there have

done is add taken one of these to

either added a tab or repurpose one of

these tabs like departments nobody ever

post those online yeah and and had it

link out to your codifier so it'll be

like city municipal code and it'll take

them to American legal or whoever your

codifier is where that's where they can

have that interactive experience so they

can see they can look at this item be

like oh okay the code section referenced

on here is whatever and then they can

open up the link and go and find that

code you know so it's not like super

integrated but at least we can help you

you know it makes the breadcrumbs fewer

could shrink the number of breadcrumbs

that they have to follow yes which is

really really nice so we'll add that to

your insight review conversation is hey

we want to turn one of these tabs into a

link to whatever that site is okay

because a lot of our clients use meeting

code so yeah that's the one I'm most

familiar with but you know I imagine

they're all pretty similar in terms of

yeah I mean they all have their quirks yeah

yeah that's that's software for you all

right agenda templates this is where we

could set up rules for what you expect

your users to attach to document to

items by their file type I don't okay

know if you are are you having a problem

with that are you constantly having to

look at items and go you didn't add the

right attachments that's not so much no

I don't think this will work for us because

it's not so much the right attachments it's

what we don't know but what happens is we

have that table I think it just lists

attachments and it's like basically a

table contents and they write that

there's 17 contracts and 14 powerpoints

but when I look on the attachments tab

there's zero so it's really more of a

you remembering to do it at all yeah so I

don't think we're gonna need something

yeah this this I think can I think that's

more of a training issue as you've

acknowledged before like agreed it's not

really not something you can configure

your way out of

workflow control the very top level of

workflow controls where we store all of

the actions that you can choose from

you know adopted approved yada yada you

don't really use these so much except for

maybe tabled

or whatever you're going to want to use to

hold continue actually continues on there

so continued there it is I knew it was on

there it's just called continued you could

judge it up to be continued to date certain

if you'd like because most of your actions

are going to come from your media manager

text so you know you're not everything's

really ultimately just getting either you

know continued or approved and the rest

is just coming from the the actual text

the most important thing is that the

action that you take on it puts it in

that right status so you know as long as

continued you know puts it in a status of

held or or whatever and approved puts it in

a status of passed or failed depending on the

vote then that's the most important thing

here when we start using the referrals

function as well as our continued I'm

going to go ahead and actually check the

box for continued right now thank you for

for items that are continued we want them

to well they can leave it logged that's

fine we want them to be able to use that

takes target function that's going to do

that sent to and you can update the

scheduled agenda yeah yeah versus approved

does not have that box checked but does

have the final action box checked that's