You ready?

Sir.

Good morning.

Welcome to the uh November 3rd, 2025 meeting at uh 10 02 a.m.

Uh will the chair excuse me.

The meeting is now called to order.

Will the clerk please call the road to establish a quorum?

Thank you, Chair.

Member Long.

Yes, here.

Member Hunter here.

Member Orner.

Orner, I hear.

I mean, yes.

Member Yam.

I said.

And Chair Martinez.

Here.

Thank you.

We have quorum.

Thank you.

I would like to remind members of the public and chambers that if you would like to speak on an agenda item, please turn in a speaker slip when the item begins.

You will have two minutes to speak once you are called on.

After the first speaker, we will no longer accept speaker slips.

We will now proceed with today's agenda.

Please rise for opening acknowledgements to honor Sacramento's indigenous people and tribal lands.

To the original people of this land, the Nisisan people, the Southern, Maidu, Valley and Plains, Mi Walk, Patan Winton peoples, and the people of the Wilton Rancher of Sacramento's only federally recognized tribe.

May we acknowledge and honor the Native people who came before us and still walk beside us today on these ancestral lands by choosing to gather together today in the active practice of a acknowledgement and appreciation for Sacramento's indigenous indigenous people's history contributions and lives.

Thank you.

Please remain standing for the pledge of allegiance.

Ready?

One nation.

Thank you.

Be seated.

Our first business to oh that's right.

Or we or we got caught.

I'd like to welcome new commissioners Pamela Hunter, Joel Leong, and Alisa Yam.

Thanks for uh participating in this commission.

Our first business today is approval of the consent calendar.

Clerk, are there any members of the public who wish to speak on the consent calendar?

Thank you, Chair.

I have no speaker slips for the consent calendar.

Thank you.

Are there any commissioners who wish to speak on this item?

I do.

I'm looking at the trust fund financial report on Fund 2503, Ethel McClaude Hart Operating Fund.

I just had a question on the support for community living bridging, bridging the digital divide.

The allocated was $30,150, but the actual was 33,333.

Go ahead, Stephanie.

Can you speak on that?

Okay.

Hi, I'm Stephanie Wilson, recreation superintendent for older adult services and the youth parks and community enrichment division department.

And I can speak to that.

Yes, we did over spend a little bit in that.

The costs were higher by the time we went to go purchase the equipment.

So we'll be charging back the over costs.

Okay.

Okay.

You'll see that in a future report.

Okay.

Thank you.

Thanks.

If nobody else has any questions, is there a motion and a second for the consent calendar?

I know.

Okay.

Do I have a second?

Okay.

I have a sec a motion by.

Just give me a chance to get all the names right.

Member Orner and a second by a member Hunter.

Will the clerk please call the roll for the vote?

Thank you, Chair.

Member Long.

Yes.

Member Hunter?

Yes.

Member Orner.

Here.

I will need a either a yes or a no.

Thank you.

So I hear a yes from Member Orner.

Member Yan?

Yes.

And Chair Martinez.

Yes.

Thank you.

The motion passes.

Thank you.

We will now proceed to the discussion calendar.

Item three, the Ethyl Lake Law and Trust Fund Funding Review and Recommendations November 2025.

Clerk, are there any members that want to speak or wish to speak on this item?

I have no speaker slips yet.

However, we will accept those through the presentation from Stephanie Milson.

Okay.

Thank you.

Okay.

Would you like a presentation?

Okay.

Actually, I was going to check to make sure that everyone had the materials that were provided in their packet for this discussion item.

Is that does everybody have them in front of them?

Yes.

Does everybody have them?

Yeah, looks like this.

Jacob, does this work?

Yes, we can turn off.

Okay.

That was kind of hard to read, huh?

So hopefully you do have an individual in front of you from the packet, but if you don't, I'm gonna spend just a little bit longer on this item than I usually would because we do have quite a few new uh members, which I'm very happy to see.

And then also um because we're getting to the very end of the cycle, the five-year funding cycle.

So we've got a little bit more to talk about than we normally would for this item.

So I just want to say good morning, and I'd like to again start by welcoming the new commission committee members today.

We are very happy to have you.

And uh once again, my name is Stephanie Wilson.

I'm a recreation superintendent for youth parks and community enrichment, also known as Yipsey, and I've had the pleasure for the last 23 years uh working for Up C and Older Adult Services Division of the Department, which you're gonna be hearing a lot about today.

I spent the first 19 years as the supervisor for the Triple R Adult Day Program, which is the city's respite program for people taking care of a loved one with dementia, and the last four years as the superintendent for all older adult services, including the Heart Senior Center and supporting the Heart Trust Fund.

Sorry, I've got asthma, so I'm gonna have to cough for a second.

Hold on.

Sorry about that.

Um I'm here today to provide you with some details about the current projects being funded through the Heart Trust Fund.

So I'm gonna begin with just a brief overview of the history of the Heart Trust Fund, and we'll then provide some details on the individual projects currently being funded.

So the committee itself was created in 1996 when city council established a permanent endowment fund with a $1 million donation from Ethel McLeod Hart.

So you're gonna hear um Heart Senior Center, Heart Fund Passes, Heart Trust Fund.

It's all because we received this amazing donation from this amazing person who was a participant at the senior center for a long time.

The purpose of the committee is to serve as an advisory role and assisting city staff and choosing projects using the funding provided by this endowment.

The city treasurer's office is responsible for investing the fund, and the committee has no oversight in this investment.

However, as part of your meeting packet, you do have access to the latest quarterly treasurer's office report for the Heart Trust Fund.

The Heart Trust Fund has a five-year funding cycle, and as it happens, you will be voting on the next five-year cycle today in the next item, which will be cycle seven.

The funds must be used for programs administered by the City of Sacramento, so this is not a grant-making fund.

Several years ago, this advisory committee chose five broad categories to focus on as funding priorities.

Those categories are program outreach and access for low-income seniors, facility support and upgrades, support for community living, health, and well-being, and then the final one is creative aging.

So I'm gonna now briefly review the current projects for cycle six.

Again, this information was provided in your meeting materials as an attachment to this first discussion item.

So I we can see them up here.

I don't know how well you can see them, but I will try to move through them as we progress.

Excuse me.

Yeah.

I have one question.

For the new members, could you explain the cycle?

I can, yes.

Thank you.

So the way that the Heart Trust Fund is funded is through five-year cycles.

And this is up to allow for, we never want to touch the principal of the investment, and this allows for the city treasurer's office to invest the money in five-year cycles, and then we can have access to the interest for each for next cycle.

So there's sometimes more money available, and then there's sometimes less money available depending on how well the investments worked and what the economy is like.

So you're gonna see it's pretty robust right now, and we can talk a little bit in the future about what we're gonna be offering for the next discussion item.

We'll talk about the actual dollar amounts.

But that is what the whole purpose of the five-year cycles are.

So this last one, the one that we're in now that I'm gonna talk to you about.

This started in 2021 and is going to end June 2026, and then we'll start a new cycle in July 2026.

Okay.

Okay.

So I'm gonna go through the five categories and just tell you what we funded this cycle, which is cycle six.

So the first one is category one, which is program outreach and access for low-income seniors.

We have five projects currently funded.

Two of the projects support the Triple R Adult Day program.

This is a the first is a sliding scale scholarship, so that's this one here.

And Triple R is a fee-based program providing recreational opportunities for older adults with dementia while also allowing their caregivers respite.

The program operates in three locations throughout the city.

To date, the project has provided 2,361 days of respite to caregivers.

The second project associated with the triple R program is a marketing outreach campaign.

The city has provided respite services through Triple R since 1992.

However, the program needed to go online during the pandemic, and once in-person programming returned in 2021, there was a need to do some outreach and marketing to get participation back to the program.

So after some targeted marketing using the project funds, Triple R saw a 42% increase in participation, and fortunately, good.

Then the third project in the program have once again stabilized.

Sorry for my voice.

I got really bad asthma.

Can you guys hear me okay?

Okay, go.

These passes cover the fees for low-income residents, ages 50 plus wanting to participate in citywide Yipse recreation, leisure enrichment, and fitness programs.

Through a brief application process, which staff can assist the resident to complete, eligible residents receive $100 credit for use during the calendar year to offset the cost of participating in leisure activities of their choice.

To date, 535 passes have been used in full.

The top five activities.

The passes are used for are pool activities such as recreational swim or aquatics, aquaerobics, and senior-focused activities at the Hart Senior Center or other community center throughout the city, special events at community centers, using the fitness program at community centers, and going on special trips offered by the city through the Trips and Tours program.

I realized we should updated this.

And so the last two currently funded projects in this category support the city providing congregate meals through the Meals on Wheels program.

The city currently supports three meal sites: Heart Senior Center, Pennell Community Center, and Hagenwood Community Center.

City staff are responsible for storing heating and distributing the food as well as hosting the meal site, which operates Monday through Friday.

The last project provides funding to allow us to expand congregate meals to additional community centers.

However, that project has been put on hold to date due to the capacity issues with the vendor.

And that's these here down to here.

Now I'm going to go to category two, which you will not see on here.

You'll see we went from one to three.

The next category facility is facility supports and upgrades.

And we don't have currently have any projects in this category.

However, in a moment, my colleague Javier Rivas is going to come up and provide the details for a potential new project in this category.

But first, I'm just going to finish the other categories of current funding.

So let's go on to category three, which is support for community living.

We have three current projects.

The first is a collaboration with River City Food Bank to provide monthly breakfast staples to seniors.

The project, which is called Most Important Meal of the Day, is very popular, and we have wanted to expand the program.

However, capacity issues for the food bank have not allowed for expansion at this time.

This funding allows 40 seniors to receive a box of breakfast food supplies monthly.

And the next project, let's see.

Next project has been completed.

It was an upgrade and replacement of computer equipment used to provide computer instruction to older adults at the Heart Senior Center.

And the computers at the center were very outdated, and staff also wanted to be able to provide training about how to use smartphones and iPads.

So free smartphone technical assistance, kind of like our own genius bar, is free at the Heart Senior Center.

And then we also have low-cost computer classes offered monthly at the senior center.

The next project is the is to address the need for parking around the Heart Senior Center.

The senior center is surrounded by two-hour parking.

However, many participants attending the center would like to stay for longer.

And the senior center participants who are frail but desire to stay at the center for a full day can now apply for a parking permit at the center's front counter, which allows them to park and then stay for their entire visit without worrying about the two-hour limit.

Fourth category is health and well-being.

We have two funded projects that have been completed.

The first was the promotion for our neighborhood walk program.

City staff lead walks.

They usually start at a community center to encourage older adults to get some exercise, fresh air, get to know their neighbors.

We use this project funding for promotional materials such as t-shirts as one of the first programs we restarted after the pandemic.

So it was safe to get seniors together again, but we were still outside and in open air, and we were trying to get word out about that.

The second project in this category was to replace old exercise equipment at the senior center.

The funding was used to buy yoga mats, hand weights, and stretch bands for the very popular strength and balances class.

I don't know if any of you have been in that class, but it's like 80 people strong.

It's now Monday through Friday, Monday, Wednesday, Friday at the Senior Center, and Tuesday, Thursday at Clooney Community Center.

And the last project in this category is the Caregiver Grief Support Group.

This is a completed project in which a weekly support group was designed to support former caregivers in reconnecting with their own lives after the person they provided long-term care for had passed away.

So we work with caregivers really frequently, and people who had been providing care for 15 upwards of sometimes 20 years had really lost sight of what to do in their own life and to have goals and dreams for their own life.

So this was a really intensive support group that helped get people back onto real or having their own life.

There was only one project in this funding cycle, and it was the creation of a sensory room at the Heart Senior Center that provides the correct level of sensory stimulation to enhance the feeling of comfort and well-being for people with dementia and people of all ages with sensory issues.

So we do have people that come to the senior center who have some cognitive issues and can sometimes feel overstimulated or sometimes under stimulated, and this room helps to meet them where they are and to feel regulated with their nervous system.

So that's the complete list of the currently funded projects for this five-year cycle of funding called cycle six.

So I'm gonna take a moment now and have, as I promised, have Javier Revis come up, my colleague, and talk to you about a proposed new project for category two, which is facility support and upgrades, and then I'll come back and answer any questions you have.

Good morning everybody.

My name is Javier Rivas, recreation general supervisor with Youth Parks and Community Enrichment.

So what I'm gonna do first is I'm gonna give you kind of an overview of some of our community center programming.

So community centers have seen uh 33% increase in older adult participation in the last fiscal year.

And community centers offers things like arts and crafts, uh, exercise classes, technology support, socials, community events, and as Stephanie mentioned, we have two community center sites that operate uh Meals on Wheels Cafe.

So those are gonna be Hagen Wood Community Center and Pennell Community Center.

Bell Coolidge Community Center specifically has seen a 293% increase in older adult participation.

And one of the major things that Bell Coolidge offers is that they do ceramics, they offer strength and balance as well.

Um, and then they also have some uh some social groups like uh mahjong card games and things like that.

And so um ultimately we've you know obviously that's a site that's seen uh exponential growth in participation.

So in order to continue to support uh the program growth, we're seeing a need to replace uh chairs and lobby furniture with something that's a little more functional and comfortable for our older adults, and you should have it in your in your packet in there, but we're looking at that that quotes to looking at $37,500.

Thank you.

And I think we're ready to open it up for questions if you have them.

Thank you.

So I'm just gonna review for this motion.

Um, this funding cycle has $871,580 in total funding, of which $665,817 has been allocated.

Sorry, I realized I had a visual for you.

And this leaves a total of 2057 dollars to be allocated for this funding cycle, which runs through June 2026.

So we have some left over funding from the sensory room.

That's what you're seeing in this line here.

In the amount of $2,284.

This would give a new subtotal of $2,0847.

We would then like to fund the new project that Javier has just presented to you for $37,500.

This would leave $170,547 unallocated for cycle six.

And that's my presentation.

Thank you.

Uh Clerk, are there any members of the public who wish to speak to this item?

Thank you, Chair.

I have no speaker slips on this item.

Thank you.

Are there any commissioners who wish to speak on this item?

I have a question more than uh uh a request.

Um there is uh unallocated fund.

What do we do usually the practice for the unallocated fund for the cycle?

That is an excellent question.

Um what we've done in past cycles is uh rolled it over to the new cycle.

So any unallocated funds get put into the new cycle.

Okay, thank you.

I had one question.

The new request that's only through June of 26, correct?

So it the funding the we can actually keep working on the project past June 2026, you just have to approve it within this uh year.

And then we'll talk about how it gets um whatever the fiscal part is.

Um we'll figure out how the money gets rolled over into the new one.

Sorry, I'm a program person, not a fiscal person, can you tell?

Okay, thank you.

Sure.

Yeah, and I can elaborate a little bit more on that.

Um, because it's a facility project, it'll do it really is not like an ongoing item, so we'll just need to get everything organized financially before that to make sure we can get the purchase started prior to the to June 2026.

Thank you.

If there's no other questions, is there a motion and a second for this item?

I'll second.

Thank you.

Is there a second?

Yes, I'll second.

Will the clerk please call the roll and for the vote?

Thank you, Chair.

Um, so I did hear a motion by member hunter with a second by member long.

I'll now do the roll call vote.

Member Long.

Yes, yes.

Member Hunter?

Yes.

Member Orner?

Yes.

Member Yam.

Yes.

And Chair Martinez.

Yes.

Thank you.

The motion passes.

Thank you.

We will now proceed to the uh item number four, the Ethel McLeod Trust Fund Advisory Committee cycle seven funding.

Is there a staff presentation?

Are you ready for the presentation?

Okay, okay, this will be much shorter actually.

So thank you for your patience as we waited through the last one.

So as I mentioned, um, we are going to today now also vote on the funding for the next five year cycle.

So the next item um is to fund the next five-year cycle of the Heart Trust Fund, which will start on July 1st, 2026.

The goal is to preserve the principal one million dollar donation while using the interest to fund projects administered by the City of Sacramento.

So today the recommendations to the committee are for funding each of the five broad categories.

So I just talked to you about individual projects we we did in cycle six.

I'm gonna not talk to you at all about any projects in uh themselves in cycle seven.

You will vote on those projects in the future.

So today what you're voting on is is funding the five broad categories.

I just wanted to make that really clear.

Once the new five-year cycle funding starts in July, the committee will then vote on the recommendations uh for individual projects.

So this motion is to provide a funding recommendation for the five broad categories rather than individual projects, which will be voted on later next year, as I've mentioned.

So the fund is currently valued at $4 million, and we are recommending the committee fund one thousand uh one million six hundred and twenty twenty-five thousand dollars for cycle seven.

The recommended funding for each category is based on past project experience.

Projects that support low-income seniors and support for community living tend to be prioritized, which is why those categories have higher funding recommendations.

You can see the recommendations before you, and I'm happy to answer any questions you may have.

Thank you.

Clerk, are there any members of the public who wish to speak on this item?

Thank you, Chair.

I have no speaker slips for this item.

Thank you.

Are there any commissioners who wish to speak to this item?

Yes.

Just a question.

Does the um field trips fall under one of these broad categories?

Yes, so um, I'm are you thinking about um like trips and tours?

So that would be under the heart fund pass, which is category one.

Thank you.

Any other questions?

I have a question.

Um the funding for cycle seven is one million six hundred and twenty-five thousand dollars.

Uh cycle six was eight hundred and seventy-one thousand five hundred and eighty dollars.

That's a almost a double of uh from cycle six.

Can you just give us an explanation?

Yeah, there's two main ones.

One is um actually previous um cycles before cycle six were higher, but cycle six included the pandemic, and we weren't running any programs.

So we purposely made that one lower.

And then two, um, based on the investments, because this is about the interest, right?

We this is actually very conservative.

Um we're supposed to have the principal not touched, which is a million dollars.

We're actually having 2.4 million dollars not touched.

So while we well, it looks pretty big, it's actually pretty conservative.

If that makes sense.

Yes.

Okay.

If I can also add, we sort of based on some of the recommendations we heard from previous um fund meetings.

We really made an effort to use some of this funding in community centers as well.

So there's really just been an uptake in program offerings and participation because it's sort of moved out just from the Heart Senior Center.

Thank you.

No.

Uh yes.

There's no other uh comments by the committee.

You may call for the vote.

Okay.

Clerk, can you please call for the vote?

We we don't have a motion in a second yet.

So if someone wants to make a motion.

We're on the okay, we're on second.

Excuse me.

Uh is there a motion and second for the item number four.

Okay.

I second.

Okay.

Will the clerk please call a roll for the vote?

Thank you, Chair.

Um, and to reiterate the motion, I have uh uh uh I have a motion by member Yam and a second by Member Orner.

Uh now do the roll call vote.

Member Long?

Yes.

Member Orner, or my apologies.

Uh member Hunter?

Yes.

Member Orner?

Yes.

Member Yam?

Yes.

And Chair Martinez?

Yes.

Thank you.

The motion passes.

Thank you.

Uh we're now on to committee comments, ideas and questions.

Members of the committee, would you like to provide any comments or uh just a comment on replacing the exercise equipment?

It sounds like you've already done that, but in future, have you considered maybe partnering or collaborating with uh it's now called in shape family fitness, used to be California Family Fitness.

They have to re they have to cycle through uh exercise equipment.

Some are still quite usable, it just kind of fell out of favor, or it's not the latest technology or something.

So just kind of throwing that out there.

Yeah, I appreciate that.

I hadn't heard that before, so I thank you.

Any other comments?

None.

Uh any public comments, matters not on the agenda.

Thank you, Chair.

I have no speaker slips for matters not on the agenda.

Okay, thank you very much.

We are adjourned at 10 35.