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Record of Proceedings

Personnel and Public Employees Committee Meeting Summary - August 27, 2024

Personnel and Public Employees Committee — Tuesday, August 27, 2024
BodySacramento, California
SessionPersonnel and Public Employees Committee
DateTuesday, August 27, 2024
StatusFILED
Video Record
0:00 / 1:04:55

Transcript — Verbatim
0:30

We're starting with chaos this morning.

0:38

We're starting with chaos.

0:40

Good morning, everyone.

0:42

Welcome to the personal and public employees committee meeting.

0:45

The meeting is now called to order at 11.02 AM.

0:49

Will the clerk please establish a court?

0:52

Thank you, Chair.

0:53

Remember, Talimantes?

0:55

Member of Allensweiler?

0:56

Here.

0:57

Vice Chair Maple?

0:58

Here.

0:59

And Chair Kaplan.

1:00

Here.

1:01

For members of the public, many of you know if you wish to speak on the one item, please turn

1:06

in your speaker slip up front.

1:10

But let's start with the land acknowledgement and legend.

1:14

Councilmember of Allensweiler, would you lead us?

1:16

Great.

1:17

Please rise if you are able for the opening acknowledgments in honor of Sacramento's

1:20

Indigenous people and tribal lands.

1:22

For the original people of this land, the Nissan people, the southern Maidu, Valley and

1:27

Plains, Meawak, Put-1, Win-2, and the people of the Wilton Rancho Rhea, Sacramento's

1:31

only, federally recognized, tried.

1:33

May we acknowledge and honor the native people who came before us and still walk beside

1:37

us today on these ancestral lands by choosing to gather together today in the active practice

1:43

of acknowledgement and appreciation for Sacramento's Indigenous people's history, contributions,

1:48

and lives.

1:49

Thank you.

1:50

And please salute and pledge.

1:51

I pledge allegiance to the five of the United States of America and to the Republic for

1:57

which it stands one nation under God, indivisible, liberty and justice for all.

2:03

Thank you.

2:05

Thank you, Councilmember of Allensweiler for doing this and thank you everyone for making

2:10

this special meeting happen, very much appreciate it.

2:14

We've got one item on today's agenda but there are four parts to it.

2:20

So I am going to turn it over to start that to our City Clerk.

2:25

Thank you, Chair Kaplan and staff will you put up the PowerPoint presentation please.

2:33

So good afternoon.

2:34

I'm Mindy Cuppie, your City Clerk and the item before you today is a policy discussion

2:38

related to amendments of Sacramento City Code related to City Commission.

2:44

So on June 11th, staff presented to the PNPE Committee, Personnel and Public Employees

2:49

Committee, an ordinance update amending various chapters of Title II of the Sacramento City

2:54

Code related to City Commission.

2:57

The committee directed that staff bring back a report so that the following provisions

3:00

could be delivered before bringing the ordinance for their approval.

3:04

So we're going to talk about City Code Chapter 2.40160 related to ad hoc committees and subcommittees,

3:11

the definition of quorum, the City Code Chapter 2.40808O related to failure to attend meetings,

3:18

City Code Chapter 2.40160 related to vacancies or term extensions.

3:23

Your staff report includes what other jurisdictions are doing related to each topic.

3:28

And then based on committee direction, I will bring back the amended Title II ordinance

3:32

back to this committee.

3:33

Hopefully at our next meeting.

3:35

I'm going to introduce each topic and then turn it over to Chair Kaplan to lead your discussion.

3:41

So the first before you is ad hoc committee.

3:44

Ad hoc committees defined as a temporary advisory committee composed solely of less than

3:48

a quorum of the legislative body that serves a limited or single purpose that is not perpetual.

3:53

And that will be automatic dissolved in 12 months earlier once the specific task or project

3:58

is completed and shall not be subject to the Brown Act.

4:01

So I turn it over to you, Chair.

Discussion Breakdown — Share of Meeting
Personnel Matters████████████████████████████████████████40%
Community Engagement██████████████████████████████30%
Public Safety████████████████████20%
Indigenous Acknowledgment██████████10%
Summary of Proceedings

Personnel and Public Employees Committee Meeting Summary

The Personnel and Public Employees Committee convened on August 27, 2024, to discuss amendments to the Sacramento City Code regarding City Commissions. The meeting involved several public comments addressing the proposed changes, along with a thorough debate among committee members regarding the implications of each amendment.

Opening and Introductions

  • Meeting called to order at 11:02 AM by Chair Kaplan.
  • Roll call established by the City Clerk.
  • Land acknowledgment led by Councilmember Allensweiler.

Consent Calendar

  • One main agenda item concerning amendments to the City Code relating to City Commissions.
  • Presentation provided by City Clerk Mindy Cuppie outlining the prior ordinance updates and recommendations.

Public Comments

  • Several public speakers expressed support for ad hoc committees and clarified the complexities of defining absences and quorum.
  • Key points raised:
    • Allowing ad hoc committees could enhance commission effectiveness.
    • Need for clear definitions of excused vs. unexcused absences.
    • Public emphasis on the importance of sustained member participation.

Discussion Items

  • Ad hoc Committees:

    • Agreement on defining ad hoc committees and allowing their establishment.
    • City Attorney affirmed ad hoc committee processes must ensure compliance with the Brown Act.

  • Quorum Definition:

    • Motion to define a quorum as the majority of appointed members versus seated members.
    • Support for ensuring adequate presence for meetings to avoid disruptions.

  • Failure to Attend Meetings:

    • Proposed modifications to allow up to three absences in a calendar year, counted based on attendance (75% of the meeting).
    • Emphasis on a notification process for the appointing authority to track attendance issues.

  • Vacancies and Term Extensions:

    • Recommendation that members who term out can continue to serve until replaced if agreed upon by the appointing authority.
    • Staff to provide clarity on members' ongoing responsibilities and roles.

Key Outcomes

  • Approval to pursue the adoption of amendments regarding ad hoc committees and attendance policies for commissions.
  • Clear direction provided to staff to draft legislation incorporating identified changes, including attendance definitions and processes for addressing absences.
  • Future discussions on the processing of commission recommendations to the relevant committees.\n- Next steps will include reviewing the drafted amendments at the next scheduled committee meeting.

Meeting Transcript

We're starting with chaos this morning. We're starting with chaos. Good morning, everyone. Welcome to the personal and public employees committee meeting. The meeting is now called to order at 11.02 AM. Will the clerk please establish a court? Thank you, Chair. Remember, Talimantes? Member of Allensweiler? Here. Vice Chair Maple? Here. And Chair Kaplan. Here. For members of the public, many of you know if you wish to speak on the one item, please turn in your speaker slip up front. But let's start with the land acknowledgement and legend. Councilmember of Allensweiler, would you lead us? Great. Please rise if you are able for the opening acknowledgments in honor of Sacramento's Indigenous people and tribal lands. For the original people of this land, the Nissan people, the southern Maidu, Valley and Plains, Meawak, Put-1, Win-2, and the people of the Wilton Rancho Rhea, Sacramento's only, federally recognized, tried. May we acknowledge and honor the native people who came before us and still walk beside us today on these ancestral lands by choosing to gather together today in the active practice of acknowledgement and appreciation for Sacramento's Indigenous people's history, contributions, and lives. Thank you. And please salute and pledge. I pledge allegiance to the five of the United States of America and to the Republic for which it stands one nation under God, indivisible, liberty and justice for all. Thank you. Thank you, Councilmember of Allensweiler for doing this and thank you everyone for making this special meeting happen, very much appreciate it. We've got one item on today's agenda but there are four parts to it. So I am going to turn it over to start that to our City Clerk. Thank you, Chair Kaplan and staff will you put up the PowerPoint presentation please. So good afternoon. I'm Mindy Cuppie, your City Clerk and the item before you today is a policy discussion related to amendments of Sacramento City Code related to City Commission. So on June 11th, staff presented to the PNPE Committee, Personnel and Public Employees Committee, an ordinance update amending various chapters of Title II of the Sacramento City Code related to City Commission. The committee directed that staff bring back a report so that the following provisions could be delivered before bringing the ordinance for their approval. So we're going to talk about City Code Chapter 2.40160 related to ad hoc committees and subcommittees, the definition of quorum, the City Code Chapter 2.40808O related to failure to attend meetings, City Code Chapter 2.40160 related to vacancies or term extensions. Your staff report includes what other jurisdictions are doing related to each topic.

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