Mon, Dec 15, 2025·Sacramento County, California·Boards and Commissions

Sacramento Area Sewer District Board Meeting (Harvest Water Q3 2025 Update and Farmer Participation Concerns)

Discussion Breakdown

Engineering And Infrastructure30%
Community Engagement22%
Funding Strategies20%
Environmental Impact Assessment14%
Sustainability Initiatives8%
Personnel Matters3%
Miscellaneous3%

Summary

Sacramento Area Sewer District Board Meeting (Harvest Water Q3 2025 Update)

The Sacramento Area Sewer District (SASD) Board convened with a quorum, approved the Consent Calendar unanimously, and received a detailed quarterly update on the Harvest Water Program covering July 1–September 30, 2025 (Q3). Staff reported major construction progress (all major pipelines installed) and reviewed program financials, grant funding status, and upcoming actions. Board discussion focused heavily on risks to project success tied to grower participation, community goodwill, and implications for groundwater sustainability planning.

Consent Calendar

  • Approved Consent Items 1–7 by unanimous vote (no items pulled; no public comment).

Public Comments & Testimony

  • No public comments were received (including on consent items and other non-agenda matters).

Discussion Items

Miscellaneous District Engineer Matters

  • Christophe Dobson, District Engineer, noted this was the last board meeting of the year; the next meeting is January 14 and will include election of a new Chair and Vice Chair.
  • Dobson flagged that Item 12 would not be heard (receive-and-file only), but disclosed it involved an increase in employee benefits via a lifestyle spending account as part of a wellness program; staff already had authority to approve.

Harvest Water Quarterly Report (Q3 2025: July 1–September 30, 2025)

Capital program construction update (Mike Crooks, Harvest Water Capital Program Manager)

  • Reported eight total construction contracts to build Harvest Water infrastructure.
  • Pipelines: Four main pipeline packages (Elk Grove Transmission Pipeline; Franklin/Eschinger; West; Central South) totaling just over 43 miles of pipe. All pipeline is in the ground; remaining final tie-ins expected within 2–3 weeks.
  • Road restoration/paving: Roads affected by pipeline work were paved except certain corridors with only temporary trench paving (not final full-width).
    • Final full-width paving expected in spring 2026 due to weather constraints.
    • In the City of Elk Grove, final surface and striping on Franklin Boulevard and Willard Parkway also expected in spring 2026 (city согласла/“good with that,” per staff).
  • Pump station construction: Schedule challenges due primarily to fabrication/quality-control issues with out-of-state manufactured pump cans (delivered late and still creating installation difficulties).
    • Staff expected backfill and improved construction momentum in January–February.
    • A key tie-in between the pump station discharge header and the Elk Grove transmission pipeline was expected before the end of December.
  • Control building: Slab pour was scheduled to begin Monday the following week, with completion by the end of that week, enabling building fabrication to proceed.
  • On-farm connections (Phase 1): Construction began September 2025; building 56 connections on parcels south of Elk Grove.
    • Staff indicated Phase 1 work likely has about another year to complete.
    • Staff anticipated coming to the Board in January to request authorization to advertise the Phase 2 on-farm connections contract.

Capital program financial snapshot (as of end of Q3 unless otherwise stated)

  • Construction budget: $326 million.
  • Spent: $205 million (stated as 63%) as of end of September 2025.
  • Change orders:
    • Allowance authority referenced at $20 million (stated as 7.3% of total construction contract values).
    • Approved change orders: $10 million (stated as 3.7%) as of end of November.
    • Projected change order rate at completion: 6.2%.
  • Board Q&A:
    • Director Kaplan asked about a higher change-order rate on one package (referenced as “WEP” in discussion). Staff attributed increases to unforeseen utilities and conditions, including a PG&E gas line deeper than design near a railroad tunneling area (leading to deeper tunneling, groundwater intrusion, and dewatering), discovery of an unexpected concrete layer under Franklin Boulevard, wet soils, and more extensive road reconstruction than anticipated.
    • Staff noted Sacramento County DOT contributed $5.5 million toward road improvements.
    • Kaplan expressed congratulations/support for the milestone that pipelines were completed.

Administrative/Program Management & Outreach updates (Jofiel Borja, Environmental/Legislative/Regulatory Affairs Manager)

  • Outreach and agreements:
    • Staff emphasized expanded stakeholder engagement and one-on-one meetings.
    • Phase 2 deadline: December 15 for Phase 2 signing of “off-cuts” (referenced as OFCAs in the transcript).
    • Staff reported Phase 1 includes 56 off-cuts, representing 68% of the summer irrigation demand goal.
    • Phase 2 status: nine OFCAs secured through November 21; staff working to secure remaining agreements by mid-December 2025.
    • Staff invited growers/farmers and family members to a plant tour/meeting on December 15 to address questions about water quality and water delivery.
  • EcoPlan / crane pilots and public benefits:
    • Reported crane forage and crane roost pilots completed in Q3 with positive early indicators (birds observed using pilot sites; staff noted they were not yet the target sandhill cranes due to season timing).
    • Staff stated that under public benefit agreements, each sandhill crane can be “upwards to $90,000” in grant reimbursement value, and the program committed to the state to add 700 individuals over the life of the program.
    • Multiple landowners expressed interest in riparian and wetland management options.
  • Groundwater monitoring (public benefits requirements):
    • Continued monitoring at 8 existing wells to establish baseline before water delivery.
    • Installed four new wells at two individual sites and one nested site on the west side of the service area.
    • Planned 8–10 additional wells near the center/east of the service area, targeted for completion in first half of 2026 (weather permitting).
  • Funding status and grants:
    • Amendment 1 with the California Water Commission increased the total award to just shy of $306.5 million.
    • Staff reported submitting $50 million in invoices in October/November and receiving close to $100 million from the state under WSIP.
    • Staff stated Valley Water withdrew the Pacheco Reservoir project from WSIP in September, potentially freeing close to $560 million for reallocation; Harvest Water is now one of five remaining Proposition 1 WSIP projects and (per staff) the one making the most construction progress.
    • Staff also referenced an unfunded $15 million recycled water program grant still in drafting, and hope to secure another close to $15 million in additional Proposition-related funding.
  • Overall program funding gap (as presented):
    • Potential funding to date: $416 million.
    • Total program funding need: $597.2 million.
    • Staff objective: close the gap via construction savings and additional external funding.
    • Staff noted an APMO budget of $120 million with $17.6 million spent through Q3.
  • Upcoming board actions (anticipated in Q1):
    • Customer reimbursement framework for on-farm improvements.
    • Potential CPMO consultant amendment services during construction.
    • EcoPlan procurement activities to implement benefits.

Board Deliberation: Grower participation risk, community impacts, and governance

  • Director Hume questioned whether Phase 2 participation is necessary to meet promised deliveries and received confirmation that Phase 1 covers 68% and remaining needs depend on Phase 2 participation. He pressed for a numeric goal; staff indicated the program needs more than a dozen / about two dozen additional sign-ups to meet the water demand target (with nine secured to date).
  • Hume issued a strong warning that the project is at an “inflection point,” stating constituents/farmers are experiencing construction-related impacts (e.g., damaged driveways, tires, windshields, and business disruption) and that goodwill is being exhausted. He emphasized that growers do not need the recycled water because they have wells, and they may be unwilling to provide habitat benefits without trust and partnership. He also connected participation progress to competitiveness for remaining state funding.
  • Director Dickinson asked about the project’s role in the region’s Groundwater Sustainability Plan (GSP). Staff stated Harvest Water is a key part of assumptions for achieving sustainability and agreed it is crucial to meeting GSP outcomes, though they did not provide specific percentage contributions during the meeting and committed to follow up.
    • Dickinson emphasized that landowners should understand participation is tied to broader GSP compliance and potential consequences if sustainability targets are not met.
  • Director Suen proposed forming a board subcommittee to focus on farmer concerns so that Hume is not the sole board member hearing constituent feedback. Staff/Chair indicated the subcommittee would need to be agendized for a future meeting.
  • Director Desmond volunteered to participate in the subcommittee and offered to join constituent meetings, emphasizing that loss of goodwill among intended users/landowners could jeopardize the project.
  • The Chair summarized that concerns raised—especially those affecting South County—would be addressed and that the subcommittee item would return in January.

Key Outcomes

  • Consent Items 1–7 approved unanimously.
  • Harvest Water Q3 report received (presentation and board discussion; no public testimony).
  • Direction/next steps (no formal vote recorded):
    • Staff to bring back an agendized item in January regarding creation of a board subcommittee to address farmer/community concerns related to Harvest Water construction and participation.
    • Staff to follow up on Harvest Water’s specific contribution assumptions within the relevant Groundwater Sustainability Plan (percent/quantification not provided during the meeting).
  • Upcoming meeting milestone: January 14 board meeting to include Chair/Vice Chair elections.

Meeting Transcript

All in our places with bright shiny faces. Fantastic. Thank you all. We have a quorum and I just wanted to get started so we can get through this big meeting we have ahead of us. I'm going to ask the Christmas tree to lead us in the pledge. My pleasure. End of my heart. Ready, pledge. I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation, under God, indivisible, with liberty and justice for all. Okay. Now we can do a... You need to dial in. Madam Chair, I'll call roll. Yes, please. Directors Desmond. Here. Dickinson. Here. Hume. Jennings. Kaplan. Here. Kennedy. Orozco. Here. Pluckybaum. Here. Rachel. Here. Robles. Rodriguez. Here. Sander. Vice Chair Serna. Here. Soon. Here. Villegas. Here. And Chair Kapinski-Costa. Present. Thank you. You have a quorum with the members present. Thank you. Could you please read the statement for public comment? Yes. This meeting of the Sacramento area sewer district is live and recorded with closed captioning. It is cable cast on Metro Cable Channel 14, the local government affairs channel on the Comcast and DirecTV U-verse cable systems.