Welcome to the Thursday, January 22nd meeting of the Sacramento Public Library Authority Board.

Looks like we have a quorum.

Holy smokes.

Clerk, we please call a roll.

Roger Dickinson.

Karina Talamantes.

Phil Plucky Baum.

Katie Maple.

Here.

Mai Vang.

I am here.

Phil Cerna.

Patrick Kennedy.

Rich Desmond.

Rosario Rodriguez.

Pat Hume.

Mary Jane Lopez Taff.

Rod Brewer.

Here.

Kevin Spees.

See there again.

Tim Reed.

Here.

Linda Budge.

Here.

Somewhere.

Tanya Tanya Kravchuk.

Noel Mora.

You guys.

Is Tanya Kravchuk?

Tanya Kravchuk.

Bina Lefkovitz.

Nick Blair.

Tanya's here.

Nick Boyce.

Jennifer Larrett.

Tim Shaper.

Sergio Robles.

We have a quorum with nine members.

Great.

All right.

With that all at present, and I think we'll be expecting a couple more along the way over the next few minutes.

We will move on to the next item, which is have we already done the meeting statement yet, Clerk?

No, I'll read that now.

This meeting of the Sacramento Public Library Authority is broadcast live and recorded with closed captioning.

It is cable cast on Metro Cable Channel 14, the local government affairs channel on the Comcast and Direct TV Uverse Cable Systems.

It is also live streamed at Metro14Live.gov.

Today's meeting will play Saturday, January 24 at 4 p.m.

on Metro Cable Channel 14.

Once posted, the recording of this meeting can be viewed on demand at YouTube.com/slash metro cable 14.

The meeting will also be recorded via Zoom.

The DVD copy will be available upon request no later than two weeks following today's meeting.

The full agenda, including reports, is available on the library website at www.sack library.org.

Members of the audience wishing to address the board should complete a speaker identification form located at the back table and give it to the clerk.

Members attending via Zoom should raise their hand in the Zoom program.

Please speak clearly when addressing the board and state your name for the record.

Comments are limited to three minutes so that everyone may be heard.

Thank you, Clerk.

Director Reed, will you want to lead us in the pledge of allegiance today?

Absolutely.

Okay.

We have everybody stand.

Salute.

Pledge.

I have pledge of allegiance to the five of the United States of America.

And to the Republic for which it stands.

Thank you, thank you, thank you.

Okay, so now we move on to item number two.

Public comment on matters not on the agenda.

Um I didn't receive any any cards from the team.

And so I think we can move on to our next item, presentations.

Friends of the Sacramento Public Library.

Devon, you are up.

My name is Devon Graves, and I serve as the uh vice president for the Friends of the Sacramento Public Library.

I'm joined here with my esteemed colleague and president of the Friends, Rachel Caldor, and also on Zoom, we have the amazing Anita Scurry.

Thank you to all the friends and colleagues who've been able to tune in.

It's my honor to provide a report on behalf of the friends, the official community partner of the Sacramento Public Library.

As you all know very well, the Friends of the Sacramento Public Library remain committed to supporting the mission of the library.

This mission is important now more than ever as we continue to witness constraints on key institutions.

The library is an important constant that provides tools that are essential to a thriving democracy.

That is a mission that I hope we all can get behind.

I have a couple items that I would like to share.

First, the Friends held our regularly scheduled board meeting on January 13th.

We heard regular updates, committee reports, and an update from the library.

I want to thank Director Coyle and his team, especially Lisa Martinez, who engaged with our board about the library's rebranding efforts.

Thank you so much for your time and energy dedicated to that work.

In addition to the reports, the board discussed the Friends Supporting Friends grant, something that I've previously shared with this board, where we are greenlighting a project that is created with the goal of supporting some of our less fortunate affiliate groups that may need some additional support.

So a working group of our board and friends members budgeted an initial $50,000 that affiliates can tap into to get support for programming at their local affiliate level.

And then for our membership report, we are happy to share that our organization has a total of about 4100 members.

That was from December 2025.

So we remain committed to increasing that membership.

Lastly, we discussed one of our most important assets, the Booked In.

So the Booked In wrapped up an amazing calendar year, December, brought in about over 2,000 logged volunteer hours.

So shout out to our amazing volunteers who support our many departments, especially our online sales.

As always, we welcome your visit to the booked in individual friend affiliate board meetings, and the occasional friends highlights in your newsletters and communication out to your community and your constituents.

So if you need support on messaging, our team is happy to support getting you something over so you can include that because highlighting the work that the friends do in the community and an asset I think is important.

Lastly, we have our upcoming all friends board meeting scheduled for February 1st.

That'll be taking place at 1 p.m.

at Bell Coolidge Library.

You're invited to attend, and again, that is an opportunity to engage with friends from across the Sacramento region who are dedicated and very strong advocates for the community.

So I definitely recommend you stopping by paying a visit, and the floor will be yours just to engage and talk about the work you do, whether as a member of the JPA or just in the community.

So thank you as always for the opportunity to present on behalf of the Friends of the Sacramento Public Library, and I'm happy to answer any questions at this time.

Thank you, Devon.

What day is the Bell Coolidge event?

I believe it is a Sunday, yes.

This Sunday?

No, February 1st.

February 1st, okay.

Okay.

Didn't want to get it mixed up because uh because my mom's birthday is this weekend and I don't want to be on her bedside.

And it starts at 10, you said?

It starts at 1 p.m.

1 p.m.

on February 1st.

Correct.

Good deal.

Good deal.

Chair Chair, we can have the clerk of the board send an invitation of the committee to the board members with that information.

Thank you.

We'll do that as soon as this meeting's over.

That'll be great.

That's great.

Thank you so much.

Thank you.

Any comments or questions from any of our directors.

I'm sorry.

Anita, I saw you.

I mean, was there something you wanted to add?

If I can pass it over to my colleague, um, I just wanted to say there's going to be food.

It's a difference.

Now you've won uh the board over now.

Well, with that said, thank you so much.

Thank you.

Um and thank you for the reports.

They've been very helpful, very timely.

Um definitely highlights the work that the friends of the Sacramento Public Library and all of our respective chapters, what they're doing as a whole, and really appreciate it.

So thank you so much.

Thank you.

So now we'll move on to item number four, executive team report, Director Coyle.

Thank you, Chair Brewer, members of the Authority Board.

Um, before I start my report, we have a video that our calm team has put together uh to support also our our annual report you have in front of you.

So we'll uh play that short video here.

I want to start with that video because it highlights really the breadth and depth of the work that the staff and the community that staff have done with the community over the past year.

This is only a brief snippet, a short snapshot of the great work that the staff has done in terms of reaching out to the community and providing programs and services in response to the community and our strategic plan.

And we hope in the coming months to share more information with the board about where we are with the strategic plan and how our programs and services are aligning with that.

But I'd like to highlight uh mostly uh when we talk about how you measure success in a library, there are lots of ways that people think about it.

And the most common is how many people visit and how many people check out books.

Um I think that's a good load star that I think everyone uses across the country.

Um and if you look at our use or uses across uh the last year, uh we are nearly at nine million items checked out, which is a significant amount.

Um our team does an extraordinary job of processing the materials that come in.

Uh, the staff put them on on hold on the shelf, and the the customers come check them out, and that cycle starts all over again.

And it's why people come to the library, I think one of the key reasons.

Um, and so as we look at how we provide our resources, we're really focusing on making sure that the materials we provide to the community are reflective of of what they're looking for.

Um, we are facing some challenges though with the closure of Baker and Taylor as we've reported previously.

Um, but our collection services staff have done a Herculean effort of really pivoting and getting us on track with some new vendors.

Uh we are seeing some delay in materials coming from publishers because of the uh the supply and demand issue.

Uh when you have the one major supplier for libraries uh go belly up with not very much notice, uh, there is a a gap in the economy there.

Um, but we are seeing um materials return uh or be shipped to us from the vendors taking a little bit longer.

Um but if you hear from constituents and have questions about that, we're happy to answer those questions from the users.

We're doing our best to make sure that they get on the shelf as quickly as they can and providing um alternative copies also in e-resources.

Uh, and you can see from from our report annual report on page five that we're nearly 5050 split with the circulation.

Um, actually, it's a little bit a little bit more more like like 6040 if you really do the the estimating.

Um digital seems to be uh something that our customers are looking for, and so we're looking at ways to increase access and lower hold times.

Um, and so I just wanted to highlight that, especially as that is an issue that we're dealing with on a on a regular basis with that closure of that company.

Um, but I also wanted to highlight the the great support uh we've received from our jurisdictions.

Specifically on page six, you'll see some updates we have on the facilities that are being renovated.

And I'm I'm happy to share some updates with you now on that on that topic.

Um we are happy to report that the Colonial Heights Library has reopened.

Um, and we had a soft reopening and uh and we've opened it for a full service.

Uh we have um the community room is nearly completed.

We were waiting for the city to install a component of the HVAC system that was on back order.

Uh, that has been installed, and now we are waiting for the AV systems to be installed so we can continue to have community programs in that space, as well as the furniture and and other equipment for that.

So we're hoping that that will be completed and open for full use in the next month.

So we're happy to report that to the board.

Um, also happy to report that the Del Paso Heights Library is reopened.

That was closed for a period of time for some parking lot, some much-needed parking lot maintenance.

Um, so that has reopened and that reopened on the 13th.

And so we're excited to have the community back in that space as well.

I do monthly site visits on our on our major construction projects, the Elk Grove Library, Martin Luther King Library, specifically, as well as the North Sacramento Hageman Library.

Those projects are all on progress on track.

The construction is going very well.

Every month we go and see the change, and it's it's uh fascinating and delightful to see those building grow and take shape, and we're looking forward to having the community in those spaces when they are completed.

Um and I uh will refer you to the the rest of the report in my written report.

There are other questions from the board, but I think I'll say at this time that we're shaping up for really great year.

We had a fantastic year last year, and I'm excited to share with you in the coming weeks what we plan for the next year.

It's like uh, more important things is seeing how membership has gone up.

You have nearly nine million um books being checked out every year.

That means people are definitely coming back to the library, um and spending time there.

That's those are definitely pluses.

Um, but definitely, but what I really what really I like to see the most or what I've really liked seeing is how we were able to respond to um the Colonial Heights restoration, making sure that we were able to get that back in a safe and effective manner.

We're able to get it open.

Of course, we want to get it open in December, but seeing it open in this month is still a plus, it's still a win.

Um seeing the renovation for the MLK libraries and Del Paso being up and running again, the construction of the Hagenwood site, um, and also obviously the Elk Grove Library moving forward on track um after that brief hiccup with the with the fire on the roof, those are good, those are all positives, and it's something we could definitely hang our hat on saying last year was a successful year, um, not only for us as a board but also for the community.

That was done through your leadership, and uh definitely want to commend you for that, Director Coyle.

You and your team have definitely stepped up and and really addressed the needs of the community and really stood tall for us.

So thank you so much.

Thank you, very that's that's kind of you to say, and I also would be remiss if I didn't also acknowledge the partnership we've had with the jurisdictions who do a lot of the physical work, as well as our community volunteers and the friends of the library.

Um many of the programs and services here are supported by their friends, and um it really is working with the community that we're able to provide these great services.

So we appreciate that.

And definitely seeing what the work that you that you're able to do out in the Delta and showing a lot of patience and cooperation working with uh Elk Rover Unified School District with the Franklin Library, those are also to be committed to because um those are the those are also big priorities in servicing the community, but we definitely see that, definitely see the need, and the public also sees that need as well, and we're able to meet them uh not more than halfway, but definitely meet them to try and give give them what they need.

Director Lefkowitz.

Yeah, um, hello.

Okay, I first I love your annual report and um the videos great addition as well.

I is it possible to get extra copies of these?

I'd like to give it to my board uh when we come together again in February.

Yeah, if you just want to uh if you send uh Heather an email, we can compile and get you those.

Okay.

Yeah, and just tell us how many copies you'd like.

Okay.

Um the other thing I was glad to see that the friends of the library are noted here and their contribution.

I uh have a colleague who's voracious reader, and she was not aware of the uh book den.

So I guess I just wondering since I you do mention them.

I don't know if next year, there's a way to just put a note that they run the book den because I think my friend who's a voracious reader was shocked she didn't know.

So um anyway, um, and then my last question is um I've heard I don't know if this is true, that less young people are reading.

I don't know if this is something you all have heard in the library field, but if that is true, I'm it makes me worried.

And I don't know if you've seen like fewer young people coming to the library.

I'll respond and say I I don't know if we've seen fewer people.

We have seen some research recently, and there's a study um done in the UK of uh parents reading to their children, and that has decreased the amount of adults reading to their children.

Um and I think that there is a uh a tendency in the younger generation to prefer ebooks over there is an assumption, but there has also been a shift where some of those younger generations are preferring the print book over e.

They want to they want that physical experience.

Um, but I don't have any firsthand experience or knowledge of of how that's impacting us.

I would say that um it's an issue that that we are looking closely at, knowing especially that um literacy is a huge issue in this region, but also across the country.

Um but one of the things we're looking at is how we can have the library be a family experience, and so we can encourage people to bring bring everyone together at the library.

So you'll see, I think in the next year a lot of our programs uh trying to reach all ages in various topics.

Um so instead of having you know one-off, we might try and do some things that are more family focused.

Great, great.

Actually, my last, I forgot my last comment I wanted to make is um I'm excited you're gonna be bringing your strategic plan.

Um, what you're thinking for this year related to your strategic plan.

I think that will be really helpful to the board to hear that.

Yeah, I think one of the cool things that we've seen is I think it was very important as part of the the annual report is we're looking at the numbers, but the overall meaning of of what we're doing, the intent of how we're moving about our business, the the where curiosity meets community.

That phrase, that that slogan is something that is going to be carried out um for the next year.

And seeing the programs that the library will be doing in conjunction with the friends of the Sacramento Public Library and all of our 28 chapters, having that um message being um played and being disping um disseminated is gonna be very key because having the family experience at at the library or just having the individual experience is gonna is definitely something that's gonna be very important to to note because um just to be very cognizant.

I mean, ebooks are very popular now, and and when you have to when you have the option of of picking something on a Kindle as opposed to going into your local library, that's part of I mean that's competition right there.

And so creating uh different ways, different avenues to help enhance the experience.

Um this is where that slogan's gonna come in very handy.

Um, and drawing new people to the library.

Um, and if there is a shortage of uh of youth um attending the library now for whatever reason, that's another way that's another hook to get people um back to the library.

Any other comments or questions from directors?

Chair Brewer, Anita Scurry has her hand up on Zoom.

Yes, Anita.

Hi, um speaking as president of the Friends of the Art and Dinner Library.

I noticed in the materials that that library is slightly to be closed February to April, and I know that that we don't often get much notice of or the library doesn't get much notice of the actual date of the closure, but we actually have a book sale scheduled for March 12th, 13th and 14th.

So I'm just wondering if we could get, you know, rather than put a lot of work into this, if it's not going to happen, it would be good to know earlier rather than later.

So that's for that's for Peter.

Okay.

Yeah, we'll we'll address it internally.

I there seems to be some maybe a gap in communication there, but we'll we'll we'll work offline and to handle that.

Okay, thank you.

Yeah, okay.

Seeing and hearing no other comments or questions from directors, I want to thank you for the for the executive report, Director Coyle.

And now we will move on to information.

We have two items.

I trust that we've been able to see those and have any questions of Johnny, um, based off of that information.

Hearing and seeing none, we'll move on to number six, the consent calendar.

We have nine items on the agenda for consideration on consent.

Uh, do we have any comments from the public?

Hearing and seeing none, do we have any comments or questions from the directors?

I'll move consent.

All second.

So with that said, we have a first by vice chair maple, and we have a second from Director Talamantes.

All those in favor, please say aye.

Aye.

All those opposed say no.

No abstentions.

Yes.

I apologize, but because we have people participating remotely, we do have to do a roll code vote.

Okay.

So we have the unanimous from the from the dias.

Now we gotta do the physical count.

So may we please get the get the vote, clerk.

Roger Dickinson, Karina Talamantes.

Yes, Phil Pluckyball, Katie Maple.

Aye.

My Vang.

Yes.

Phil Cerna, Patrick Kennedy, Rich Desmond, Rosario Rodriguez, Pat Hume, Mary Jane Lopez Taff.

Yes.

Rod Brewer.

Yes.

Kevin Spees.

Tim Reed.

Yes.

Linda Budge.

Yes.

Tanya Kravchak.

Aye.

Noel Mora.

Aye.

Bina Lefkovitz.

Yes.

Nick Blois.

Aye.

Motion passes with 10 members voting.

All right.

Thank you, members.

So now we will move on to item number seven.

It's an action item.

7.1, the audit annual audit report.

Johnny, you are now up.

Bless you.

Thank you.

Thank you, Chair Brewer and members of the board.

On the agenda today, on the audit financial statements for the fiscal year ended ending June 30, 2025.

So I have a short PowerPoint presentation here, but feel free to ask any questions along the way.

So we had a successful yen close and audit process as well, too.

We did run into some challenges with this close due to the financial software upgrade from our Eden Financial System to Enterprise DLP.

Managing two systems and trying to close the books is definitely a juggling act.

So appreciate the the staff and hard work of the um especially finance staff and management team as well too, in terms of getting all the pieces in place and making sure we can close the books.

So the with the challenges, we did run into into some delays.

Uh meaning that the authority is in compliance with GAP and GASBE standards.

So generally accepted accounting principles and the government accounting standards board.

Um internal controls are good, um, and there were no audit findings.

Um so taking a look at the numbers, um, so these are uh ending fund balances.

Um, so we we do have four major funds, um, the general fund, county sacramento fund, C of Sacramento Fund, uh State of Sacramento Postal Taxes, X and B fund, and uh one small uh not uh uh permit fund.

Um so general fund ended the year at uh 10.7 million, uh County Sacramento at 31 uh 34.1 million, uh 14.8 million for state of sacramento fund, uh, which is the general fund and measure U combined, and um City of Sacramento Postal Tax X and B ended the year at 10.3 million.

Um, and then we have a small uh permanent fund um known as the the Moore Trust.

So total fund balance ended the year at uh slightly above uh $300, 2025 at 72, 70.2 million.

So taking a look at the county of Sacramento fund balances in a bit more detail.

So of the 34.1 million, roughly 15 million for general general branch expenditures, 615,000 for donations, and then a couple restricted reserves, 12.9 million for economic uncertainty and cash flow needs.

There's also a deferred maintenance fund balance of almost 500,000.

Again, for a total of 34.1 million.

Taking a deeper dive into the supplemental fund balance.

So of the 5.2 million supplemental fund balance at June 30, 2025, 3.9 million is for the county unincorporated libraries.

And then also note that in fiscal year 26, the authority board had approved $1.7 million in usage for three HVAC projects within the county libraries.

And so in fiscal year 25, we transferred 1.2 million to the City of Elgrove to help out with the L Grove project.

So as Peter mentioned, that project is on the way and so we're looking forward to its completion.

So of that amount, there was a remediation project in fiscal year 26.

So that money is going to be spent as well, too.

And then the city ranch rancher Code Library, $650,000.

So similarly on the City of Sacramento fund balances, we have two major funds, the City Journal Fund and Measure U, and the parcel taxes measure X and B combined.

So of those, the city fund balance, $58,000 is for donations, branch expenditures of $11.3 million, a little bit of $3 million for economic uncertainty reserves, and a deferred maintenance of about $600, $369,000 for a total of $14.8 million.

And then similarly on the parcel tax fund, again, this is measure X and B combined.

And economic uncertainty reserves are $1.6, $1.7 million.

So for a total fund balance of $13.4 million.

So as you may have seen in your respective agencies, pension liabilities are generally one of the bigger numbers within the financial statements.

So we ended the year based on Gas B 68 and 71 requirements, recording a net pension liability of almost 25 million, and related the food outflows of 8.3 million and almost 90,000 for the food inflows.

Note 11 provides more details on the pension requirements.

And then on the GASB 75, OPEP liabilities, so other post-employment benefits, the library recorded uh 6.9 million in OPEP obligations.

Deferred outflows of 403,000 and the food inflow of 1.8 million.

Again, Note 12 provides additional information on OPEP liabilities.

And the gas being never ends.

Gas B 87, this is for leases.

So a couple of years ago, we had to record lease liabilities.

So this includes buildings, you know, leased vehicles that we uh lease for the library as well, too.

So we recorded the right to use leased assets in amount of almost two million.

And on the flip side, uh lease liabilities at about two million as well, too.

We do have one Sylvan Cell Tower lease at the citrus height branch.

Um so that is bringing in a receivable of about 255,000, and of that amount, 234,000 is the food inflows.

So again, note uh number eight uh provides additional information on leases.

And subscription, uh so gas be 96, um subscription based information technology agreements, so um also known as bidders.

And so this is recording uh subscription liabilities and subscription assets also.

So as uh Director Coy mentioned earlier, um the e-books and so forth are more moving towards subscription base.

Um so that's that's part of what what this one is, see right here.

So roughly 1.3 million in um subscription assets, and on the flip side, uh 938,000 in uh in liabilities.

And lastly, um this is a new standard, um, gas B 101.

Uh so this is effective fiscal year 25.

Um, this requires updates to the recognition of uh recognition and measurements of compensated absences.

Um so prior to uh gas B 101, um typically we record uh PTO, so pay time off, um, holiday and credits and and other accrued liabilities.

Um but with Gas B 101, the requirement is that we need to estimate um you know what these other accrued leaves are in terms of liabilities.

Um so we never recorded liability for uh cat leave or California sick leave.

And so with with 101, um we did a five-year look back, so analyzing five years worth of data to see how much um time staff had taken for CAT leave and uh and sick leave and come up with an estimate and um and present that to the auditor to make sure that that they are um uh accepting the um uh our estimates.

Um so with with uh Gas B 101, we had to do a prior year adjustment of uh 364,000.

So this is a combination of um the CAT leave and sick leave.

Um so cat leave, as you might know from your agencies, uh mainly for uh staff that do not get PTO or vacation, so just a small uh portion of sick leave for you know on-call staff within the library.

Um so the bulk of that amount is um for cat leave, which is for um emergencies and uh other needs.

Um so the total compensated absences that was recorded on the books as of June 30, 2025 was uh 3.1 million.

Um so again, most of that amount is for uh pay time off, so PTO balances.

Um so this is a pretty busy schedule.

Um so we we present the financial statements um uh on the two standards.

So the modified accrual and the full accrual accounting.

So under modified accrual, um this is where all the government funds are recorded.

Um it focuses on current uh available resources, and um, this is where we do all of our budgeting uh on a yearly basis.

Um so again, looking at the fund balances, um, we ended the year at uh 10.6 million for the drum fund and 34.1 million for county sacramento fund, uh civil sacramento, uh general fund and measure you at almost 15 million, and parcel taxes X and B at a little bit over 10 million and one small payment fund of 365,000.

Um so again, the total fund balance at June 30 was um 70.2 million.

And then on the right-hand side, this is the full accrual accounting accounting.

Um this is more like the private sector um accounting um where it captures all of the available resources, so uh including capital assets, long-term liabilities, and as I mentioned earlier, pension liabilities, OPEB, accrued compensated absences, leases and submitters.

So when you factor in all these other liabilities, it presents a net position of 57.1 million.

And so of that amount, 14.4 million is for capital assets.

So when you compare the two numbers, 70 70.2 versus 57.1, there's quite a gap there.

And mainly because it's it's due to the um uh the other long-term liabilities, um, OPEP pension and so forth.

And uh lastly, so under attachments, attachments A, governance letter, attachment B management letter, um, these are the the required required communication letters from the auditors.

Um, so happy to report that they uh there were no difficulties encountered in performing the audit, um, no disagreements with uh management.

Um the books are clean, so the financial statements are good, and no reportable issues um identified.

Um so that concludes my report, and I'll be happy to answer any questions.

Thank you for for thank you for running us through this update.

Um as we were going through the numbers and as you shared the overall description and the meaning behind it, I thought that was very helpful, especially that Delta, um that you um regarding uh the government versus the private.

I think that was very helpful as well.

But looking at uh the overall scope, um what are what are any pitfalls that you are that you have seen or the analysts have seen when doing the when doing this actual report as we come into this next fiscal year, and is there anything unforeseen that we should be looking at or be aware of in terms of unfunded liabilities?

Um yeah, there's I mean unfunded liabilities, um again, mainly the pension liabilities, OPEB, those are the two the two bigger chunks.

Um and there's probably really no no surprises.

Um those are standard liabilities, and um unless we cease to exist or shut our doors, um, those liabilities are uh are gonna continue on an ongoing basis.

Um it's it's it's a challenge to try to fund it like 100% because when you try to, then it's always you're always trying to catch up.

Um, and I I believe our post contribution is about close to 80% funded.

Um so that's a really good number.

Um, but in terms of the the liabilities, again, that's just gonna continue to progress as as we move forward.

Okay.

Thank you.

Any questions or comments from directors, either on the dais or on the screen.

Director Mora.

Uh I just wanted to say congratulations on having no findings.

Oh, thank you.

Yeah, it's it's a collect collaborative effort, um, you know, with the we have a small finance staff, and but everybody is uh uh you know um passionate about their work.

Um they the migration from Eden to Enterprise that really took a toll on uh you know the whole team.

So we're about 80% completed.

Um again, the two major modules um human resources and um payroll, that's another big uh obstacle that we need to you know uh go through as well, too.

Um but we have some good um new staff in place, um, some new HL staff and uh payroll staff as well too.

And uh so the team is really excited about the um the new software and what what's gonna bring to um the table.

And and I must say this is a once it once in every 20 year project so um you know slight delays um uh input issues um fixed assets we have to do um inputs about six times to get it done so uh we got the financials done but the capital assets was was one of the uh the major the uh problems of us but but we got it done good deal because i i we we talked about the transition to the new software um not too long ago and looking at how that transition's gonna take place over the next few months uh making sure that uh all financial records and data that has to be transitioned over is um being done so in a manner to where there's no hiccups or suspensions in the system itself.

Um are you experiencing any of that right now?

Um current currently current currently right now um no no hiccups.

Um again the the last two uh modules human resources and uh payroll um that is slated to go live in October so next actually this is coming to October.

Um so it it's a long process and um converting any financial system you have to make sure that all the numbers come over you know from the old system to the new system and the auditors the auditors have to also uh confirm and validate the numbers as well too as as they audit so um but yeah it it's uh numbers I mean there's so many numbers to look at and build with so um it's it's not an easy task but again we had a you know a really great team to work with and um uh the consultants um you know some of them were great some of them were not that great um you know during the process but uh we we managed to get through it well I want to thank you and your team for for the work that was done on this um it's really sharp very focused and greatly appreciated any comments from the public and I'll do one last question for our directors hearing and seeing it I'm looking for a motion and a second move to approve second so we have a second from director more a second from director reid all those members online clerk may please call the roll Roger Dickinson Karina Talamantes yes Phil Pluckybaum Katie Maple aye Ivan Phil Cerna Patrick Kennedy Rich Desmond Rosario Rodriguez Pat Hume Mary Jane Lopez Taffy Rod Brewer yes Kevin Spees Tim Reed yes Linda Budge Yes Tanya Krapchat Yes Noel Mora being the left of it yes Nick Bloy aye and motion passes with 10 members voting director Blois with a strong aye motion carries thank you directors now we can now we can move on to item 7.2 which is the fun part of the hearing the election of a new board chair and vice chair for 2026 so I've so I've had I've had uh it's been a pleasure it's been a pleasure serving um on the board as chair for the for this past year and seeing a lot of progress move along on on on all the projects that matter most to each of the directors were really the public and seeing the work that is being done um really gives me a strong reinforcement that uh the the library sacrament public library is moving on an upswing friends of the Sacramento Public Library with uh with that strong performance and fundraising last year was amazing and I can't help but believe that this year it will be just as strong if not stronger um but with all that said a lot of that doesn't happen without the the partnership of the library staff the friends of the cycle public library and and our fellow directors um present and on in tv land um and even though I wasn't there physically a lot of these events I was definitely there in spirit um and definitely chiming in through email or text just to let you know that I have your back and I think um I think you'll be in great shape with who our next chair will be um because uh person leads with heart leads with spirit and definitely uh works in the best interest of all the community that person I'm talking about is the person that I'm going to um nominate for my for the role of chair and that is my vice chair katie maple if she will have it chair if I may I will happily accept the nomination thank you and it's been a real joy serving as vice chair for last year I've learned a lot from you um from the staff and just about the library system in general so I really look forward to spending this next year learning even more um getting much more hands on uh especially about summer reading challenge and you know I love the prom drive and finding ways that we can get out the word about all the great work that's happening so I will happily accept the nomination thank you thank you and for vice chair definitely one is is a as the person who shares that same spirit that same commitment and um and presence um and that person is Citrus Heights council member director Mary Jane Lopez Taff if she will accept thank you so much Chair Brewer I absolutely will accept um I really appreciate that vote of confidence and look forward to working with the board and uh Chair Maple.

Okay looks like we have a ticket.

So now I'm looking for a motion and a second second.

So we have a motion by Director Talamantes a second by Director Lefkovitz.

Clerk may please call the role Roger Dickinson Karina Telemantes Phil Pluckybaugh Katie Maple aye Vang Phil Cerna Patrick Kennedy Rich Desmond Rosario Rodriguez Pat Hume Mary Jane Lopez Taff aye Rod Brewer aye Kevin Spees Tim Reid Yes Linda Budge.

Yes Tanya Kravchat Noel Mora Bina Lefkovitz yes Nick Bloyce and motion passes with 10 members voting.

Thank you clerk and thank you members and congratulations to new board chair Katie Maple and vice chair Mary Jane Lopez staff congratulations and then for item 7.3 we need to appoint a budget audit committee for 2026.

These are the these are very important key meetings and they they take place normally a week before our um library board meetings and they take place at least what every month or every other month because I know we've met we met like quarterly this year.

Yeah I I think we meet um typically I think it's usually every other month um more as needed um we are looking to establish more of a schedule ahead of time so it's kind of been a little ad hoc in terms of the schedule but our hope is that we'd meet um at least every other month and I will take other direction from our CFO legal counsel if I'm misspeaking on the requirements of that.

Which they're not correcting this I think I'm okay in saying that.

Yeah as I saw counsel she gave the she gave the approval nod.

So that's a good sign.

Yeah um and for the composition of the committee, it's normally three makes a quorum, but how many would make up for various alternates in lieu of members not being present.

I'll defer to our legal counsel to respond.

Good afternoon.

So in 2019, the board adopted a resolution that um indicated that you could have anywhere from three to five members um on the board plus two alternates.

So if you appoint three, then a quorum would be two.

But if you appoint five, then a quorum is three.

So and then you have two alternates that can help reach a quorum in the event that board members aren't available to the committee meetings.

But the preference would be to appoint five with two alternate and then two alternates in addition.

Got it.

With that said, any interested individuals joining me on the budget audit committee because I'm still very much interested in serving on that.

And I'll just say, historically, I think we've had the current chair, the former chair, the vice chair, and then a couple of other members of the as the constitution of the committee, but that is not a requirement in the resolution.

Okay.

What say you, Chair Elect?

I am happy to be a member of the budget, not a committee.

Okay.

And I'm happy to continue as well.

Okay.

And I'll pull on as an alternate.

Thank you, Director Talamantes, the past past chair.

So that gives us four members.

We need one more to complete the role.

And this also includes directors who are who are on who are on virtually as well, because we can bring you in virtually to participate in the meetings also.

And so this is also this is a great time and and also it's a really good committee to be on as we're looking at the fiscal health of the Sacramento Public Library.

Um any other interested individuals.

I think that's Director Budge, but she may be muted.

Is that you, Director Budge?

What?

I see your light uh flashing on.

Are you are you interested in joining the committee?

The budget audit committee.

If you don't have anybody else, Ron, I can do that.

I've been on it in the past.

Okay.

So with that, that gives us five, three to make a quorum, two to also serve in case.

How does that composition look right now?

So I think um Director Talamantes indicated an interest in being an alternate, not a member of the committee.

So that gives us four for the committee with one alternate.

So ideally we would have one additional committee member and one additional alternate, but we can also exist with four and one alternate if we don't have other interest.

And obviously we can select people over the course of the year as well.

That's correct, Chairbro.

We we could at another meeting uh fill other spots if that's the will of the board as well.

Okay, okay.

No, that's good.

At least we at least we have one alternate and three standard members to fulfill the quorum, and I think that's important.

That's good to have right now.

And then for others, if you if you do have if you do express an interest, we'll I mean obviously this will not be my show.

Um chair chair maple and and vice chair chaff are more than happy to have that dialogue and see what we can do about making that happen for for you.

So do we need a motion for the current composition right now?

As the board chair, you have the power to appoint, so you do not need a vote of the board.

You can just to tell them that this is what they're doing.

Okay, okay.

It's got a little zesty over there.

I like it.

Until the end of the meeting, and then I think you your power is gone.

So, uh so the for the budget audit committee, it will be um it'll be Chair Maple, Vice Mayor Vice Chair Taft, myself, Director Barre, um Director Talamantes will be an alternate, and then we will add on additional members to be announced.

And you caught Director Budge in there too did it oh yes Director Budge Director Budge will is also a member of the committee as well so that gives us four four plus an alternate I think that fulfills our needs for right there.

How's the board feel about that are we all good with that's do it let's do it okay congratulations to the new members of the budget audit committee and we will move on to item number eight reports ideas questions from board members.

Hearing and seeing none.

Mr chair yes director budge so um I had a request this is kind of odd but looking at that um list that was sent out about the chair and vice chair rotation that was approved in 2011 we are now um almost 25 years away from the last incorporation of a new city in Sacramento County and we are what I think might be 14 years away from the adoption of the MOU that created the JPA that includes all of the jurisdictions with the exception of the city of Bolson and so it strikes me as kind of adequated that in this list of rotation we continue to refer to people as county city as opposed to the city that they are from the whole idea of that um of forming the JPA was um to give people to give jurisdictions equal standing and to get away from the whole idea that it was a city county library and um given that everyone is putting in property tax and everybody theoretically is getting something out even though the county owns may own the majority of the library structures the physical structures within the county it seems only logical that we would um refer to people as being from the city that they come from and um and perhaps do a rotation schedule that uses that nomenclature so I just thought I'd bring that up it just struck me as kind of odd it's definitely I'm perfectly willing to talk about it at another time yeah no that you bring up a really good point uh director budge I know this is this is in relation to also in relation to some of the boards we similarly sit on and part of those discussions that we have no you bring up a really good thing and it's something that should definitely be discussed in the coming year.

It's the um piece of paper that came out with the uh board and vice uh uh chair and vice chair rotation yeah no i no i hear you no that's uh director uh coyle you would you like to yeah i i interject on that i don't disagree with director budge uh i i view this as more of a uh of a shorthand for us in terms of keeping track of the kind of the three party rotation that we follow city county and other jurisdictions we can certainly change the nomenclature here um and I'm happy to to talk with with the the the chair and director budge of how we can maybe uh modify this um but just i i for me it's more of a shorthand in terms of the the nomenclature and we can adjust that as as this board sees fit.

Good deal.

Yeah.

Um, the other interesting thing, see, if you look at this, 20016 uh 26 should have been a representative from the county.

But instead, incoming chair maple is from the city of sacramento.

Uh I would say, uh, Chair Brew, a part of that is the adjustment we made for the partial tax measure last year, but also this uh nomenclature here is again that that adjusted because of that.

So uh this is a guide, and the again the board is able to make adjustments as they want.

So I'm I'm happy to adjust this as at the direction of the board.

Okay.

Okay, and usually when when you usually have a board and the chair and you have a chair and the vice chair.

If the vice chair is still there and ready to serve to become the chair, it's normally that line of succession where the chair selects the vice chair, and so forth and so on.

Yeah, I don't think that that is that as a practice.

I don't think there's a requirement for that in our organizational structure, but that is I think the intent behind that.

Yeah, um, but yeah, we're we're happy to adjust this however the board board sees fit.

Good deal.

Yeah, good deal.

Okay, so with that said, now we move on to item number nine.

Are there any items for closed session?

Hearing and seeing none and not having anything on the agenda, we've come to the magic hour of 401.

So we've approximately hit what 60 minutes on the dot.

Thank you so much.

Be safe.

Have a great weekend.

And this meeting is now adjourned at 401 p.m.