Madam Chair, we're ready whenever you're ready.

We're missing council members.

She's adjusting some of the oil.

Hello, everyone.

Welcome to the Sandy City Council meeting of Tuesday, January 13th.

I want to welcome everyone who's here in person and online.

And we will start tonight's meeting with a prayer and a pledge.

Do I have a volunteer for a prayer for this evening?

Marcy says yes.

Please go ahead.

Grateful for the opportunity we have to listen and learn from one another and move important work forward as a city.

We pray that thy blessing will be upon each of us as we deliberate this evening and consider important decisions.

Also be upon all of those who serve in our in our community, whether it be through assignment or through volunteerism.

We are grateful for thy guiding hand and pray that it will join with us tonight.

And we say this in the name of Jesus Christ.

Amen.

Will everyone please stand and recite the pledge with me?

Thank you, everyone.

We'll go ahead and go into introductions at this point in time.

And Mr.

Fratto, if you'll start us off.

Thank you, Madam Chair.

My name is Dustin Fratto.

I'm with the City Council Office.

There are two other council staff members in the back of the room, Justin Sorensen and Liz Terriel.

Hi, my name is Tracy.

I'm counsel for the council.

Hi, Chris Edwards with the Council Office.

Chris Nickel, District Three.

Marcy Houseman, District Four.

Brooke Christensen, District One.

Cindy Sharkey at large.

Alison Stroud, District Two.

Erin DeKaiser at large.

Brooke D'Souza at large.

Hi, I'm Monica Zeltansky, Sandy Mayor.

I'm Shane Pace, City Administrator.

Lynn Pace, City Attorney.

Thank you.

So on our agenda tonight, we have four information items, two consent items, one voting item, and an RDA meeting on our agenda tonight.

We'll be taking public comment twice during this meeting, once for agenda item number seven, and once at six o'clock for general citizen comment for any city business that isn't on the agenda.

We are ready to proceed on item agenda item number one.

Ms.

Houseman, if you would like to tee this one up for us, we appreciate that.

Happy to thank you, Madam Chair.

It's my pleasure to introduce Evan Tierrill.

Yes, I got it.

Last I I I got I I reminded us all that it's tier, but then I got the second half of his last name incorrect, so I've adjusted that tonight.

I've been able to work with Evan since his well, actually, a very long I I loved it.

Long sounded negative.

Please don't take it as that.

Um a bit of a onboarding slash apprenticeship slash whatever.

Um he got to spend a good amount of time with Pam in preparing for the transition, and so I I've actually been able to learn from him longer than the time he's actually been serving as executive director, director, whatever the actual title is.

So we're thrilled to have you here tonight to get to know you a little bit and get an update about Woofford.

I'll turn it over to him if that's okay, Madam Chair.

Thank you very much, Councilmember Housman.

Uh good evening, Mayor and Council members, uh city staff, city Sandy.

Thank you very much.

My name is Evan Tyrrell, as Marcy mentioned.

Um the new general manager for Wasatch Front Waste and Recycling District.

Uh, provided and put together a rather robust presentation.

I will not go over it in excruciating detail this evening.

Uh kind of breeze through some items, but please feel free to uh interrupt and ask questions if you have questions that I can help to answer along the way.

Uh a little bit about me very briefly as I've gone to a variety of uh city councils and the district's partner cities.

I've spoken a lot about myself, so I'm gonna refrain from that uh this evening.

I've been on uh on board with this organization for nearly a little over four months now.

Uh but previously relevant experience.

I served as the executive director for the Grand County Solid Waste Special Service District in Utah, and more recently as the Solid Waste and Fleet Services Director for the City of Flagstaff in Arizona.

So I will continue on and I found my clicker, so I will move forward here.

So what does Wash Front Waste and Recycling District do?

So we are predominantly a residential trash and recycling collection service provider.

We were originally created as part of the county that became a special service district, and now we are a special district, which there's some very uh specific uh discrepancies as to what those include.

But as a special district, we are kind of an autonomous standalone uh government entity as a political subdivision of the state of Utah providing a specific suite of services, which I already mentioned is solid waste collection and recycling.

Uh so we provide a variety of services as part of that.

I'm trying to figure out how to best set these microphones up without creating feedback.

Um, hopefully you all can hear me uh appropriately.

So we have for our residential services a base service weight rate, which you mostly probably know we did have a rather large increase at the beginning of 2025.

And so we've been trying to really help to reiterate and explain what that service rate includes.

And Woofword, as we go by our acronym, is a single enterprise fund, and so this service fee funds are operations as a whole.

And so there are some supplemental services.

I'll speak to very briefly.

Uh we service a lot of municipal buildings, um, which is referred to typically as our special services accounts, but for our base residential services, for which we have over 2500 homes within the Sandy service area, which I'll refer to and mention later.

Uh we provide weekly trash and recycled collection service.

We do have a container-based bulky waste collection program.

We have a landfill voucher program where residents can uh sign up for those, receive those vouchers, and directly directly haul materials to the two landfills, but also to the now Sandy Transport Station that recently opened.

We've opened that up to now the Sandy Service Area and others within the similar geographic region here.

Uh but a variety of other services that I'll skip through.

Uh on the right, the chart there shows what we've collected and hauled since uh January 1 through November of 2025.

Uh so quite a bit of material, so 100,000 tons of trash from our curbside uh residential-based collection services, over 16,000 tons of recycling, and a variety of other items uh that you'll see there.

So there are other seasonal programs, which I believe we do partner with with Sandy City on to a certain degree.

Uh the seasonal leaf bag uh central drop-off and collection program.

Uh this year through November, we had over 1,100 tons of leaf bags alone that we have collected.

So those seasonal and ancillary programs and services uh are and do reap large benefits for the residents uh within our service area.

And I've been kind of just trying to emphasize and kind of talk to a few other items that we do.

Uh so we don't actually bill through our partner cities, we do all these things in-house.

So we manage accounts directly, uh, we deal with collections, we deal with the billing, everything is is managed in-house largely with within our organization, of course, while partnering and collaborating with our various service areas and cities within our service region.

And we do also offer a curbside green waste reclamation collection program as well as curbside glass.

And there are, of course, as you're probably aware, central glass collection locations throughout our service area as a whole.

So what is our service area?

And this in providing this presentation and generating this information is helping me learn more about the organization and our wide-ranging and diverse service areas.

And so our service areas that you can see are rather large, but also comprise a large portion of Salt Lake County.

When we were originally created, we were created to service the areas that were previously unincorporated portions of Salt Lake County.

And as you're all aware, a lot of those areas have since incorporated, have become new cities or becoming annexed into different areas within existing cities, such as Sandy, Cottonwood Heights, Harriman, for example.

So as a whole, we actually service over 86,000 homes throughout our service area.

The chart here we wanted to look at and largely reflect what we're servicing within the valley.

And so this these data exclude the canyon communities.

But you'll see there the yellow highlights are the areas that comprise our sandy service area.

So Sandy Hills, Sandy City, Willow Creek, Granite, and Willow Canyon.

And as I mentioned earlier, about 2,500 homes are serviced throughout that collective sandy service area.

And then, of course, we do service about 1,800 homes in White City, which is a city that's entirely surrounded by Sandy City.

So the sandy service areas, this is something that I had to really get up to speed on and better understand.

So we have a GIS in-house technician that puts together this map that shows the different areas that we service within what I'm referring to as our sandy service area.

So those largely speak to themselves.

A good portion of those areas remain unincorporated, but some have incorporated into Sandy City and in some cases into Cottonwood Heights as well.

Our largest area that we're servicing is currently Sandy Hills, and to my understanding, that area still remains largely unincorporated.

But some of the other areas, including Willow Creek, in some cases in granite have incorporated into, I'm sorry, annexed into Sandy as well.

This I won't speak to any further.

We're just looking at our container counts.

This kind of reflects people who have signed up for additional trash or recycling collection containers, but who have also opted into our green waste reclamation program and our glass program.

And so looking at this again, excluding the canyon communities, total containers that we own and service over 200,000 throughout our entire service area.

And when we're collecting our green waste right now, we're out of season for a couple of months.

But when we are collecting that, we're if people set their cans out, we're touching about 200,000 cans every week throughout Salt Lake County.

So rather large service area and very robust operations, which I've learned our team is very capable and fully equipped and you know ready to take on what we what we need to in the future.

So we've started to look at some other areas, and I'll talk a little bit later about some cost reduction efforts and ways that we're looking to absorb cost and minimize future rate increases to the best of our ability.

So we're looking at some of the various service areas.

Some of these are combined with other areas that we're servicing on the same day.

I should have mentioned on our overall service area that map has colors that indicate your collection service days by those regions as well.

The colors here we're trying to really enhance our data visualization to make sure we can kind of easily communicate through colors and charts and graphs.

So the orange is what's representing our trash, blue is typical, colorful recycle, and then green being green waste.

But so we looked at our total number of households serviced, and this graph on the bottom left only represents the cost that we incur for paying for disposal or reclamation fees.

And so we looked at that on a graph and looked at you know how many how households were servicing per service area or city or community with respect to the cost for disposal and saw very large correlation.

So the R squared represents a 97.5% correlation of those data with most of the cities and service areas falling directly on that line.

Again, this simply represents disposal fees, so tipping fees, which is a cost per ton basis, or for recycling the cost per ton to process and recover those materials.

There are some cities and areas that are below that line indicating that the disposal cost costs less per average as a function of household service, and in some cases are above the line.

The one that sticks out the most being Harrimen, predominantly because we deliver directly to the Trans Jordan landfill, and the tipping fee cost per ton is simply higher for us there than it is at the Salt Lake Valley Transfer Station and Landfill.

So that doesn't mean that those cities cost us less or more on average.

It's just kind of looking at the correlation and relationship between the household serve and the tonnages and the amount we're paying for disposal.

So efficiencies and cost per per our service area, of course, are driven by other factors such as collection density, frequency, the distance between our stops and collections, of course, and various other factors as to where we dispatch from and how we best identify and manage our operations from an efficiency perspective.

We are also looking at a very robust cost comparison throughout the three county areas.

So what is it?

I apologize.

Davis County to the north, Salt Lake County where we're at, and Utah County to the south.

So we're looking at various service areas and what the cost for service costs for different cities and communities, and have recognized that naturally it's an apples to oranges comparison.

So looking at those from a cost per month, but also as to what comprises and what services are offered in the frequency of those services, for example.

One of us being that we offer weekly recycled collection, other communities offer every other week recycled collection and so on and so forth.

So we're working to really build that, and that's something that I'll hopefully bring back to all of our partner cities in the future and speak towards those in more detail.

So very engaged process to look at those items.

Our administrative manager Renee Plant has spent a lot of time in reviewing those, then putting those together and making sure that we best understand and how we can best tell our story and communicate our services that are rendered as part of that base service fee that I spoke about earlier.

Profit and loss, so our revenues and expenses, this is through third quarter only.

We're still trending very much in this capacity.

Bottom line is that our revenues have exceeded our expenses for the year, and we're continuing to trend in that way.

Some of the items that you'll see on the far hand far right hand side, the percent of budget, if they're towards the hundred percent or above, that those are are largely almost entirely have been completed for the year, so no more expenses are being incurred on those.

But doing really great on our personnel expenses.

We've made a lot of efforts and successes in reducing overtime costs and looking at building and enhancing and optimizing our operations and making sure we're operating as efficiently as possible.

So on the right-hand column, we have implemented several cost savings measures in 2025.

A lot of these were led with my predecessor, Pam Roberts, but have been continued to be led by myself.

So looking at a variety of ways that we can reduce costs and then absorb those costs where possible.

So we have a lot of new initiatives and priorities and strategies we're working on in this year in 2026.

And I'll speak to those briefly as we get towards the end of this presentation, and we are kind of still in the process of developing those initiatives and priorities, and those are things that we'll be bringing.

I'll be bringing to Wilford's board of trustees here later this month.

So within the Sandy service area, we're working on trying to figure out a best represent these metrics.

And so we have here this these two charts.

The one on the left shows our entire service area through November of 2024 and through November of 2025.

The chart on the right shows the sandy service area through November of 24 and also for 2025.

And so looking at potential trends or differences or changes, uh, largely what we're seeing this year across our service area is a reduction in tons overall for the materials that we're collecting.

It's not that's not a function of us having a difference in the amount of areas we're servicing.

Uh we kind of make some assumptions here, but I think most people know that people are this year uh reluctant, hesitant to buy a lot of things with some uncertainties and market volatilities, and of course, the ongoing increases in cost of living and inflation, we feel like is part of people generating less materials and then ultimately throwing less materials out.

So haven't seen a ton of differences there.

Uh we do have the voucher program.

The columns on the two on the right is still heavily used.

Within Sandy, we had about 34 last year, 29 this year to date that we're able to track for people who download those vouchers for the landfill use.

Then our service orders, those are items where we have can replacement, repair, or something that's damaged, or a go back of some sort.

Those are all kind of tracked separately and independently from our overall tonnages.

So overall, the sandy service area, there was a total amount of diverted materials of about 19%.

So when you're calculating waste diversion, your numerator is basically what tons of materials are being recovered for reclamation or recycled.

So our green waste, glass, our recyclables, and then the denominator is a combination of that plus the material that's landfilled.

And so taking that simple math dividing the numerator from denominator gets you that 19%.

So Sandy City and our service area here has done very well.

The next slide kind of shows a comparison of our different service areas, but above our district wide average of 18.8%, which is also great.

Let me see if there's any other data I want to speak to here.

Talks about the average disposal fee and processing costs.

So we're we're watching and tracking all those items.

We do bring our recycling to two different materials recovery facilities where those materials are separated by commodity type, compressed into cubes and bales and sent up to market for remanufacture.

So we're seeing some trends in those costs going up, but we do deliver in some cases to the WM facility in Northwest Salt Lake County and also to the Rocky Mountain Recycling Facility.

That's a little bit more central and closer in most cases.

So most materials from here, I think almost entirely are going to the Rocky Mountain Recycling Facility, but areas that we collect in the northwest portion of Salt Lake County are going to WM's materials recovery facility.

Diversion rates by service area again.

Our district wide goal and current average is about 18.8%.

So some cities that we track with some imperfection in our data, we're looking at optimizing the way that we're tracking some of these data.

Sometimes it's very difficult to differentiate because some of our routes do blend within our service areas.

But right now we're showing that Murray is as the top diversion from our service area, followed by Mill Creek, Holiday, and then Sandy's kind of right in the middle there, but above that orange line that represents our goal and our overall district average.

We are working on a lot of new education outreach initiatives and also, as I mentioned, data visualization enhancements.

And so we just recently had put together with our team James Kelsey, whom you may or may not know, worked on these and built through a variety of reviews and edits between he and I and our team on incorporating these new recycling container guides and also our green waste container guides.

These are on our website.

We're really trying to use the philosophy of you know, green being yes, green is go, red is no is kind of how I've typically said it.

Um really emphasizing that these materials should not be bagged when materials are bagged and go to industrial materials recovery facility.

These are very high throughput, fast moving systems that if materials are included in bags, they get tossed to the side and are considered contamination and ultimately end up in most cases in a landfill, unfortunately.

So really trying to educate to not bag materials and emphasize what is not accepted in those red boxes.

Recycle being the universal blue color, which is typical for recycling, is the green one on the left, and of course our green waste being the one on the right.

And so we are accepting to some degree some food waste in our green waste program and a lot of other good things that are really helping to divert materials.

And the more signups we get on that, it does cost us more for collections, but our disposal fees are much much less for our green waste collections, but it also helps to divert that materials from landfills and ultimately reduce other things that are generated in landfills over time, such as methane and other emissions as well.

Getting towards the end, I'm not gonna go into this in too much detail.

So our scrap program, seasonal container reservation program, we did implement some new strategies in 2025 to have a tiered reservation program that was overall very successful and limiting the number of repeat users throughout the year.

So the chart on the left kind of shows the reduction in those repeat users from 2024 and for this year in 2025.

But this year we're gonna be looking at means and methods to potentially increase or enhance or even adjust the means and methods of this program, which would probably not start until 2027.

But we are looking at ways this year is our emphasis is to grow our capacity to better meet service demand for that program as a whole.

And so the bottom right hand chart shows how we've reallocated some of our positions.

We are increasing our number of seasonal budgeted positions.

We're going to be strategizing on our recruitment and retention for those seasonal workers this year, and ultimately trying to ramp up our containers per day, which is that very bottom row.

We've been averaging about 60 for the past three years.

We're fairly comfortable saying that we can get at least 72 this year per day, but upwards of 84 and above if we can recruit and retain those seasonal workers as part of this program.

So excited to kind of see how that pans out, and we're actively strategizing on that program.

But we also did decide to temporarily pause our trailer fee-based program.

Those are largely used for construction and other reservation programs.

But in order to really ramp up our capacity for our scrap bulky waste program, which is provided at no additional cost as per our base service fee, we're shifting those resources this year to our scrap program.

Uh, and but we will continue to provide the trailer rental option for municipalities that need them for special cleanups or for code compliance needs and so forth.

But we'll also use them to some degree in our canyon communities because they're easier to maneuver and and in some cases they're less accessible using our regular containers as well.

I won't go over this.

If you have questions, please feel free to let me know.

Uh this year I will just mention that we did service a number of containers totaling nearly 7,500 containers throughout our entire service area during our scrap season and ultimately hauled and disposed of 5,869 tons for that bulky waste program alone for our scrap season in 2025.

A lot of initiatives here that we have ongoing.

I will breeze through these rather quickly.

We are starting with monthly billing this month, so the month that will the bill that will come out in February, we'll bill for the month of January.

So we bill in arrears.

Traditionally we build on a quarterly basis, so we'll start billing on a monthly basis moving forward, and hopefully that will alleviate missed paid bills and have people better budget for those.

But another reason that we're doing it is to make sure we have consistent cash flow throughout our organization as well, billing quarterly.

We have a big increase in cash flow, then it kind of drops down, and so we're trying to kind of level that out as well.

Other cost savings initiatives are mentioned here as well.

So we are looking at verification of missed pickups.

We saved a lot of money this year by reviewing camera footage and limiting those return pickups as well.

This year we've actually incorporated a late set out return pickup fee if people choose to have us come back if their can was not set out at the time of service.

We've implemented that as well.

But we're also a big thing this year is towards the middle of the PowerPoint here, is we're gonna be going to be soliciting for a line of service financial cost assessment by geographic service area to get a much better understanding and handle of our true cost by geographic service area and by program, so our trash recycle and green waste as well, and a variety of other items here as well.

I feel like I'm maybe going on a little bit longer than I've planned for, so I'm gonna try to speed through some of these other items as well.

Uh operation expenses for 2026.

We are, of course, looking at enhancing all of our programs, optimizing those services, and maintaining the highest degree of service possible given constraints from cost and our employees that we have with the organization.

We're investing in items that are at a reduced cost that should be able to retain those service levels, but we're also absorbing uh other increased tipping fees, for example, at the Salt Lake Valley facilities.

We're seeing increased repair and maintenance rates for our vehicles.

We have over 56 combined diesel and CNG trucks that we manage and maintain, so we're looking at how we can reduce that, uh, but also looking at in some cases increased fuel costs across the organization.

This is the last slide.

I won't go over this in much detail, but I want to point out that these new fees that were approved by our board of trustees for 2026 are meant to largely recover portions of costs that we incur for providing additional services with the exception of one of those items.

But we do have, as I mentioned before, a late set out return pickup fee.

So if we have a confirmed late set out, we can offer the customer to come back if they're willing to pay a return pickup fee.

We looked at that and compared to a variety of other communities that have those service rates, and we came back with $25 for that pickup.

People are actually already using it, which is great.

If we miss a pickup, if it's our fault, we will return at no charge.

We also incur a lot of fees for recycling contamination.

So we're trying to really best leverage our capabilities to keep people informed, engaged, educated.

But also, if we have repeat offenses on that, we have an and to a certain degree of large discretion here.

We'll probably rarely use this, but at least have some sort of leverage to charge people that have excessive contamination in the recycling can that are repeat offenders for lack of a better term.

And then we are so all fine also finally looking at ways to reduce our transaction fees for payments via credit cards largely.

So we're bringing back to our board here this month and subsequent month in February to talk about how we can best implement and incentivize people to pay via methods that cost us less and incentivize that way by offering a zero transaction fee if you're paying ACH or you know, an automatic system through your bankers for some example, as opposed to paying with a credit card, which we all know incurs a lot of fees behind the scenes and adds up to a lot of money very quickly.

So that is what I've provided today, and uh look forward to providing additional highlights and updates in the future.

Thank you very much for your time, and I'm happy to answer any questions you may have.

Thank you for that presentation.

That was very helpful.

Council, any questions?

Ms.

Houseman comment.

Uh not really a question as much as I just want to read reiterate a couple of things that we heard.

Um because it always helps to have someone who's observed it, like confirm this this really strategic approach that's being taken.

Um so I love the emphasis you placed on increasing efficiency.

That really has been at the heart of the conversations that that I've been a part of with with Wifford, starting with Pam, and then of course continuing under your leadership.

Um I love that.

Uh we are doing similar work, and so I think it's fantastic.

Um, and the other thing that I would emphasize is as an example of of looking for increased efficiencies is the reallocation of human resources, you know, the the individuals that we can reallocate or or our resources that are like the uh trailer reallocation and and that kind of thing.

So really thinking intentionally about the best use of of our resources to get at greater efficiency.

So I just wanted to really just add that as a it's been it's been really great to see leadership digging into those conversations.

So thank you.

Thank you, appreciate it.

Ms.

Nickel, did you have no thank you for this presentation?

You know what I'd like to understand, maybe just really quickly.

Sure.

Um you're doing some interesting things, Wilfrid, is regarding trying to deal with this recycling contamination problem, which is persistent, it's hard to resolve, and it's costly.

And so it looks like you're doing some interesting things that I to the best of my knowledge we aren't doing in Sandy with our other uh with the other company that provides services here, and that is to remove a recycling container if you have a repeat offender, and to maybe even charge a fee.

Can you tell is that in play right now?

Are you doing that on a widespread basis?

What are you finding with that?

Yes, thank you for the question.

So that's something that's very new that we just we haven't even actually implemented it yet.

It was approved for our 2026 fee schedule.

So a lot of we did a lot of research on this.

So a variety of communities throughout the Southwest do have a recycling contamination fee.

So we we do a variety of education outreach initiatives, but we also um as was included on the PowerPoint as well.

I didn't speak to it, but we have a quality assurance team and we have a team that also goes around with what we refer to as oops tags.

So the little tags that have you hang on the the handle of the recycle container that identifies that people had contamination in their in their can.

So our drivers were working with them to implement that as well.

But our drivers report that back to our administrative team, we're tracking those, and we when we see repeat offenses on those, we try to educate first, and then the the intent of the recycling contamination fee is to avoid us having to go and physically remove the container.

So when we remove that, we have no means or methods to charge for that additional service.

But oftentimes within a matter of three to six months, we have to go and return that container, which that oftentimes comes at a refurbished container or a brand new container, which can cost upwards of 70 dollars, and then we're returning that container, you know, of course, using our labor, uh, our vehicles, our equipment to bring that container back.

And so those are things we're looking at as to how can we better leverage instead of removing that container can and and when should we charge that contamination fee?

And so uh variety of states are are doing this.

Uh we did a lot of research throughout the Southwest, California, uh, Nevada, Arizona, for example, and Utah and Colorado had a wide variety of contamination fees that they were charging.

And so we kind of looked at that, looked at the median number of what that would cost, and again, using that as some sort of an incentive or in some cases a disincentive to contaminate your recycling.

So it's a combination of education outreach, and then kind of having some degree of leverage to where we can help to better influence that if our education outreach efforts are not being effective in that case.

Did that answer your question?

Yes, I'm really interested in that.

And be interested to hear in your um committee reports how how that works, how effective that is.

I'll make it thank you very much for coming.

We really appreciate you.

It's welcome.

It's nice to have you as a partner.

Thanks.

All right.

Item number two on our agenda is amendments to Title 21 of the land development code, and we have Mike Wilcox presenting tonight.

Thank you, madam chair.

It's good to be back before the council.

It's been a minute uh for myself.

Um this item is a proposed amendment that is staff initiated for uh an area that um is limited to the automal zone itself.

And the automal zone uh has two subdistricts.

Um it's roughly located from 106 south down to roughly 110 south between State Street and the freeway.

Um and within that, there's two sub-districts.

One is for um automal commercial and then Automall dealership.

This proposed amendment only affects the dealership subdistrict area.

It's where we've concentrated our dealerships for the Southtown Automall.

And this was an issue that um came before us where there were some landowners that had some thoughts or proposals to do other developments other than an automal dealership within that area.

That uh news got um brought up during a um a board meeting with the automal district themselves, and they wanted the city to act um on their behalf to help um restrict those types of uses to not denigrate the intent and the purpose behind the Automal zone itself.

And so staff has gone through and analyze the code and found that there are some land uses that we'd like to revise in our land use matrix, which is our table of uses that are permitted, not permitted or conditional, and have proposed a few um amendments to that section of code.

The overall objective is to uh again strengthen the automal dealership area, the per align the purpose of the dealership area to the land use uh codes that we have there, and then restrict certain uses only when they're in conjunction with uh retail sales of us of a dealership.

Uh just a short summary here on this slide of some of the changes that we're proposing in that and that matrix, an abbreviated version of that.

Um these would be uses if they're ancillary to an automal, so or uh an automotive dealership.

So if an automotive dealer has these auxiliary services that they provide to their customers, that would be fine to incorporate that with that uh type of use.

But the primary use of that facility would have to be automotive sales.

Um and then on this slide, it kind of indicates uh some of the land uses that we found that would not be compatible or uh should no longer be allowed in that district, and so we're proposing changes to these um uses within the subdistrict of the Automal district.

Um this has gone before the planning commission.

Uh planning commission gave a unanimous recommendation to the city council to adopt this proposed change, and we'll be back to the city council next week with an ordinance.

Any questions that you have for us?

Council.

Um Councilmember D'Souza, please.

Thank you, Madam Chair.

I am just wondering if you have I I don't know that you have it available now because I don't see it in the presentation, but more of a map representation of the Automal district.

I don't have it in the presentation, but I can bring it next week.

Okay, if you can even provide it after the meeting to all of us beforehand, that would be helpful because I in order for me to really um understand some of the proposed changes or how they may affect um you know other things in addition to the um businesses in the automal area.

I'd like to understand the boundaries of that.

Sure, I can definitely do that.

Okay, thank you.

Mr.

DeKaiser.

Thank you, Madam Chair.

What's the thought behind eliminating the rental and leasing agencies?

Would that get rid of the current the one that's currently there?

It's not within, it's in the commercial subdistrict.

Okay.

So it's not within the dealership subdistrict.

Great.

Thank you.

Any more questions, council?

Looks like we have now.

I will follow up with a map and I'll bring that to you here shortly.

Perfect.

Thank you.

I know the next one is going to be lengthy.

Um that's the office space issue.

So I'm gonna suggest that instead of putting off uh public comment for a lengthy period of time that we just recess for five minutes and then come back.

Madam Chair, may I may I I think you're you're welcome to begin public comment if you'd like, as long as we go past 6 p.m., which I know you have a couple of cards, so I'm I'm gonna guess that we'll be past 6 p.m.

Okay, he's good to do that.

Start public comment now.

Okay.

All right.

Um, Mr.

Fratto, if you will go ahead and tell members of the public, both in the chambers and online, how to go ahead and make a public comment.

Of course, thank you, Madam Chair.

Uh, if you're joining us here in the chambers and you'd like to comment on any city business, there are some blue cards at the back of the room.

Fill one out, and you can just run it up to me, and I'm happy to provide it to the chair.

Uh, if you are joining us virtually and you'd like to comment, once we get through our our in-person commenters, we'll move to our virtual commenters.

Uh, you can go ahead and click the raise hand button on your screen, and we'll call your name in the order in which you raised your hand.

And each commenter will have up to three minutes for their comment.

So, madam chair, I know you have some cards.

I'll turn it over to you.

All right.

Thank you.

Erin Dixon will be our first commenter.

You will have three minutes to share your comments with the council.

Hello, council.

I'm a resident of Sandy.

There is a parcel on Sega Lilly and 13th next to the Sandy Library.

The city initially denied the proposal of a dense development, and a judge overturned that ruling.

It's been all over the news and Facebook.

I'm actually thrilled that the judge overturned it.

I would very much like to see more housing in our city.

I believe we should include as much housing here as we possibly can.

There are a lot of concerns when it comes to housing, and less housing is not going to fix any of those concerns.

We have more people coming, growing families, tourists.

We have the Olympics, and the growth is not going to stop.

For all humans, it is nice to have what we want, but it is better to have what we need.

Many people complain about putting in more housing, but it is what we need.

And even if the loud voices don't want it, because of the low supply and high demand, I personally cannot afford to move from my house.

Even though my husband and I both work, we both have college degrees.

And my children, when they move out in 10 years, I don't know if they can afford to live anywhere but with us.

We could not even afford to buy our own home with a 3% interest rate now if it was a first-time home buyer experience.

Returning to the development on Sega Lillian 13th.

I'm disappointed that the council, not all of you were on the council at the time, uh denied it.

It is an excellent placement for density.

People will be able to walk to school, two schools, elementary to junior high, a gym, a grocery store, restaurants, and the library.

I look forward to its construction.

I don't know there are many how many open places there are for density in a city, but I plead with you to advocate for as much housing wherever possible.

We don't have to have big open spaces for housing.

More ADUs, single family homes can become duplexes, just smaller property sizes in existing mixed use homes on top of businesses.

Whatever you and the brilliant city planning staff can do to just put in little bits of housing here and there, whatever it takes to just get in little bits here and there.

I have faith in you as my city representatives to work with each other and with city staff to make Sandy safe, healthy, vibrant place where people can live in the future.

Thank you for your attention and your support and your dedication to the residents in the city.

Thank you, Miss Dixon.

Next is Rebecca Collie.

Hi, Rebecca Collie, Sandy.

Volunteer citizens such as myself involved in the Salt Lake County tax referendum effort are working tirelessly to inform people of a higher tax burden that was rammed through right before Christmas.

We're hoping all county residents, and for me, Sandy residents will be given the opportunity to vote on a near 15% property tax increase.

Today, Sandy City denied a reasonable accommodation request for a paraplegic who strongly believes in this referendum effort, but cannot go door to door, nor can she be subjected to the elements.

She has been cast out by our county and our state government, and by our city government when she simply sought to gather constituent signatures, constituents of yours, quietly in the atrium of our building.

It is apparent that the city councils across the county have all gotten the memo on what to do to discourage its citizens.

It would appear that all of you are working to push through this without letting your constituents know or have the benefit of informed consent on raising our tax burdens.

Sandy City continues to throw obstacles up, prohibiting the people who pay their salaries, regardless of ability or disability.

This is our city hall, and it is a place where we should be able to meet other citizens and neighbors.

We're doing this to inform people.

Thanks us profusely.

This cuts across all parties and impacts every one of us.

This is not a fair and just way to govern.

And anyone involved in shutting out their constituents should be ashamed.

My favorite quote in the Bible out of the Bible by Marcus Aurelius is the impediment to action advances the action.

What stands in your way becomes the way?

This is a 100% volunteer, unpaid effort.

We are resilient and we will not give up.

Obstacles do not block the path.

Obstacles are the path.

Thank you.

Thank you, Miss Collie.

Mr.

Butters.

How are you new, City Council people?

Um thank you, Burt, for sitting down with me and talking to me about my concerns.

I appreciate that for district one.

My concerns, I have talked to some of the city council is what can we do on semi-parking?

How can we do better to help the truck drivers out?

Um if I park on the side road for too long, I can get a ticket.

We need to look at putting it for 48 hours, like the pink slip says on the truck parking.

Because what if I'm home having a break and I have to hit the road in two days?

I'm away from my family.

You guys get to stay home.

It's the truck drivers, it's the backbone of this country.

The other concerns I have is we do have the homeless population parking, and there is a rule about someone brought that up to me today.

Sharky did.

There is a rule about no campers parking on side road.

There's two, one down there by the fire dose fire station, the new one.

There's one over on office Davis Street somewhere.

Sleep in there.

How can we make Sandy a lot better to be safer for our families?

That's where my concerns are.

And I have a concern for you, Mayor.

You told me last time when you called me, and I will say this nicely.

You said you will have your secretary get a hold of me to set up an appointment.

I'm still waiting for that appointment time.

You work for us.

If it's not for the truck drivers, what can we do to get the clothes on our back?

Anything.

I'm actually have to force to go back over the road truck driving in three more months.

Because I can't find a local job.

I have to hit the road to make money for my family.

That's my concern.

Thank you.

Thank you, Mr.

Butters.

And Charlotte Jordan.

Hello, honored council members.

My name is Charlotte Jordan, past chair of the American West Symphony, and currently director of development.

I'm also very have also been very involved with the Sister City program, particularly RESA, and I want to give you a little uh update and uh want to tell you about some exciting things that are going to happen.

Um for those of you who are not familiar, the RISA uh sister city program was started just after the Olympics in 2002, and after that, Jörg Richter and Trombone player of the American uh of the Alplund Symphony Symphony, or it's officially the Alplund Philomoni Saxon, um performed with a youth group twice in Sandy.

Um and then um at the 10th anniversary, I was invited to come with a small ensemble to Resign and I performed over there.

And while I was there, I made contact with uh the Alpine uh Symphony Soxon, which is a professional orchestra, and that was the beginning of a very fruitful um uh culture exchange.

More than 15 musicians of the American West over the years have performed in RISA.

We held a conductor's exchange, we had the conductor of of the um perform here in Sandy, and then during the 600 year celebration of RESAT.

Can you imagine 600 years?

I went with um seven musicians to RISA, and they performed with the orchestra over there.

Can you imagine what an honor that was for the community orchestra member to perform this visit professional symphony?

I'm very pleased to announce that uh Jörg Vis Richter contacted me, and he will be here the first week of July, and he will bring his best friend, the principal Tumbo player of the Elton Symphony.

They will arrive on June 30 30th, and I just found out today that the Pops concert is scheduled tentative on June 28th, so they will miss it, which would be very unfortunate because those musicians can't wait to put to perform with us.

So I'm here um to let you know about that, and my hope is that that date can be rescheduled, so um we can invite those musicians to perform Mr.

America West Symphony.

It would be a tremendous honor for them.

And I hope we can also um be part of the 4th of July break Vista Risa Sandy Banner.

That would be passed.

Thank you.

Thank you, Ms.

Jordan.

Thank you for that report.

I have no more blue cards.

Um Mr.

Fratto, would you like to invite our online participants?

Of course, thank you, Madam Chair.

Just a reminder if you're joining us virtually via Zoom and you'd like to comment, go ahead and click the raise hand button on your screen now, and I'll call your name in the order in which you raised your hand.

Madam Chair, we've got uh Doug Wismer with his vote, or I'm sorry, his hand raised.

Uh Mr.

Wisemer, let me allow you to begin speaking.

Please remember to unmute yourself, and you'll have three minutes.

Hi, everyone.

Hi, uh fellow residents and city council and uh Madam Mayor.

Um I I came here to speak about one thing, and that's a gondola, and I'll get to that in just a second.

But the, you know, I have a couple comments.

First of all, all the participation is great.

Um one thing I've noticed about coming to city council meetings is that it seems like there honestly really is not the kind of citizen engagement that I would hope for.

So tonight I saw something different, and I think that's great.

Um I also want to thank and second Miss Dixon's comments about advocating for more housing.

Um, yes, that was all over the news, and I too applauded the judge for overturning that.

Um you know, as a resident of Sandy, and and actually, you know, I'll call myself an older individual.

I I I find that there's a lot of protectionism in this city that I find, you know.

I'm not a fan of that.

Um if Miss Dixon, if you're still in the room, I'm about 10 years ahead of you.

Uh my boys are in their 20s, they're builders.

They you know, they have to go to Park City to find work, um, or actually get paid well, I'll say.

Um there's a lot of unfinished projects here in Sandy, and uh quite frankly, I think it's because there's a lot of protectionists.

And now I'm gonna get to what I came to talk about, which is the gondola.

Also, um very protectionist.

There was a lot of disinformation in the mayor campaign last summer.

Um things like a twelve hundred dollar line item bill on your taxes for the gondola.

That's just simply false.

Um, and you know, folks on the city council.

Um I I hope you're aware, but if you're not, UDOT has extended the comment period for what they're calling Big Cottonwood.

But this all flows together.

Um it looks like what's gonna happen is this mobility hub is gonna go at the base of Big Cottonwood.

They're gonna discontinue buff service in Sandy, meaning as a Sandy resident who lives right around 9400 south, which is a straight shot up Little Cottonwood Canyon.

I need to traverse my way through Cottonwood Heights to now get on a bus to go up Little Cottonwood.

And and I can't help think that this is all because Sandy is still in this lawsuit over the gondola.

The proposed gondola will go in if it ever happens, we'll go in where LaCai is.

Um my screen right now.

I have Google Maps or actually Google Earth looking at the LaCai property.

Mr.

Wisby, we we've met the three-minute limit.

Can you're free to come back another time?

We'd love to hear from you, or you can certainly write us an email and we'd love to all read it.

Thank you.

Sure.

Sounds good.

Thank you.

Madam Chair, I don't see any other hands raised.

Same.

We'll close public comment on this item and we will move back to the agenda.

Which is information item number three.

Dan Nelson.

Welcome to the podium.

Thank you, Madam Chair.

Let's see.

It's the one to your left, Dan.

There you go.

Go ahead.

Yeah, so today we're here to talk about uh Sandy City's office space and some needs for additional office space.

And I thought we would start by giving a little bit of a rundown of the office space that we currently have and some needs that we feel like we do that we have uh for additional space, and then lay out a few different alternatives for the city council to consider and focus, especially on the Arbor building, which is the L-shaped building just right next door that the city currently has under contract and is in due diligence.

So yeah, we're gonna lay out a few alternatives.

We have Brian and Martin who will answer some specific questions about different parts of this uh this challenge, and then uh possibly Casey also as it relates to the RDA.

Um so anyway, I thought we could jump into the uh current office space.

So currently there's three main buildings, you know, City Hall, the Justice Building, and the Parks and Rec building, which total 142,000 square feet.

Uh and this is less common area of about 32,000 square 33,000 square feet with a usable space of 109,500 square feet.

Um for today's discussion, and I know there's a lot of fondness for the parks and rec building looking long term.

I think there's a general consensus that that's not a long-term solution for office space, just given some of the challenges.

So if we subtract that, we are left with usable space of around 91,000 square feet.

This is the office space requirements that we have.

And uh for most of these categories, we've just if it seems like it's adequate, so far we've just said that they're the required space is the same as the current space.

Um but you can see the three departments where where there's a pretty big gap are police, parks and rec and arts guild.

Police they're using space uh in the lower level of city hall, and then also in the lower level of the justice building, but there's still short square footage, and then uh parks and rec and the arts guild also.

Um any questions up to this point.

I'm gonna insert one.

So the need of police, 46,360.

9,000 of that, that's a need of 19,000 over what they have now.

Are we are we to read this that 9,000 of that 19,000 square feet need has already been met in the Justice Court building?

Well, I think the columns on the right, you see there's a line under the justice building, see the total above.

We tried to break this down by building.

So if you look at, you know, police has 27,000 feet in City Hall, but then if you jump down, they have 9,000 square feet in the justice building.

So they need another 9,000, not 19,000 on top of that.

That's right.

Yeah, they're yeah, nine or ten thousand.

The the square footage in the parks and rec building that includes the gym, correct?

Not just the office portion of it, but the gym as well.

That's correct.

Um the arts guild.

Yeah.

So what I'm curious about on the arts, the arts guild for the most part is a committee that meets, and obviously they just need a meeting room.

Um, so I'm assuming that this 6600 square feet additionally that they need.

Is that the um is that a practice stage?

Is that what it is?

Okay.

Do you want to comment on that?

Uh chair, yes, that's exactly right.

There's about uh 3,700 square feet that they're estimating that they would like for some rehearsal space.

We have that wonderful partnership with the school district for Mount Jordan, but what we don't have is we don't have space for our community arts group to practice.

And so that would be adding that.

We've had this discussion before.

This need for rehearsal space is not a it's that that's not a brand new ask.

But it was told to us before that it was just it's it's a certain kind of need, it's not just any square footage, right?

So they need it needs to be unobstructed by pillars or walls, it needs to have a certain ceiling height.

Are we we we I will I just want to make sure if that's what we're looking to find is 6600 square feet for them that we're looking for the right kind of square footage and it can't just be any square footage?

You're you're exactly right.

Merle Marsh is doing a wonderful job, and we have about 2600 free unobstructed high high ceiling of main columns that we would look for, and just over a thousand uh of other space on on top of that.

So, yes, it's very detailed type of space that we're trying to look for.

Ms.

Christianson, where are they practicing now?

Um wherever they can find.

Like not the gym.

Yeah, at Mount Jordan is really where they they try and work into the school there, but it's challenging with all the activities that happen there, but that is is their main place of rehearsal.

Okay.

Thank you.

Ms.

Nickel.

Do they ever practice in the gym?

At Parks and Rec.

They have in the past, but uh currently they are not because we're utilizing that while Alta Canyon is being reconstructed, and so it's it's programmed and active.

So in the past they have, uh, but currently no.

Just for administration, on for my opinion, I I don't see this as a need, the art skilled space.

So going further, when we discuss this, I'm gonna be subtracting that out of there because I don't feel it is a necessity to have that versus it is a necessity to have square footage for PD and other departments that are pretty much full-time.

Just my opinion on that perspective.

Noted.

Okay, let's move ahead, Dan.

Okay.

All right.

So this just summarizes what we've said before.

Um, yeah, police for about 10,000 square feet short, parks and rec, and this is subtracting the parks and rec building, that would leave us 23,000 square feet short, and the art skilled 7800 square feet short for a total of about 41,000 square feet.

This is uh based on current needs and doesn't take into account the possibility for future growth, uh, you know, which we've estimated about five percent.

So that's the challenge for the current cities, uh yeah, need for additional office space.

So we've considered four different expansion alternatives, um, and I think the council is somewhat familiar with each of these, but I'm happy to we can walk through them one at a time and uh answer question on each of them.

The Arbor Plaza Office Building, again, that's the one next door.

Crescent View Middle School, that's near the south part of the city.

Um post office building, uh just south of the justice building, and then an expansion of the justice building itself.

Uh so the first off alternative is the post office building.

31,000 square feet, uh 14,750 unoccupied.

There's currently uh one tenant in there, which is the post office on a lease.

Um anyway, so that you know the advantages of that are location, it's close to city hall.

Um it's also but you know, it's not on the block of City Hall.

Um, you know, so it's not like it's right on site.

Um there's a question about the future parking there.

There is if you drive by, there's an older parking structure there, but this whole block has plans to be redeveloped.

And I have doubts about the timing for having that parking lot completed.

Um so anyway, that's a that's a concern there.

Uh timing, it does need substantial renovation, and then also uh yeah, just the funding for that building would be you know, some RDA funds.

I have a uh RDA funds.

Um I'm just looking to find out there's another item on the agenda that converts this property to an HTR HTRZ as a future action.

So if this becomes part of an HTRZ, is does that create a prohibition on using RDA funds for the purchase?

And are you talking the post office building?

Yes, um, madam chair.

No, um, we can use um we can still use it.

Uh we can specifically use HTRZ funds within that, but if we can show um that the HTRZ benefits the uh RDA, excuse me, then we can still use those funds.

So we can still use the funds even if we amend it and take it out, but if it because there's still a fund balance within the RDA, we can still potentially use that funding for that.

Interesting.

Okay, so you just said if we can prove that the HTRZ benefits the RDA, we can use RDA funds for this purchase.

Even though it's in an HTRZ.

If it if uh within certain projects areas, if you can show a nexus or a benefit from one project area to another, or let's not even say that, a project, a piece of property that's outside a project area by developing that, improving that if it benefits the project area, and you can show a direct benefit to the project area, then you can use that funding for it.

So if this was to develop or use it, and you could show a direct benefit, even though it would be outside the project area, you could potentially use funds inside the project area or the HTRZ.

Okay, that is good to know.

Looks like we can move on.

Okay.

All right.

The next alternative is the Crescent View Middle School.

This is a property that's been surplused by the Canyon School District, and by statute, the city has a first right to purchase it at appraised value.

Um there have been two appraisals done, which are wild wildly disparate.

Uh the average of them is around 12.5 million.

Um we're currently waiting on a third appraisal, which should be done hopefully this week.

Um yeah, a few things to consider on this building.

It is adjacent to Crescent Park, uh, which is you know, a city park.

Um building use, you know, there's a portion that's uh gymnasium, that's a cafeteria, um, there's a Kiva, which is a uh you know, like a uh amphitheater use, um, and then just a lot of classroom space.

It's a very, very large building.

Um I think funding for this would likely come from a bond if you were to decide to take a run of this property.

Um, and then one component is uh you could use all our part of the building.

Um, you know, maybe the the parts of the property that you don't use could be sold for development for housing or open space.

So anyway, that's an alternative.

Uh this third alternative that we've considered is it's an expansion of the justice building.

Um basically adding more space through addition and renovation.

There's a study done that that looked at adding 6,000 square feet, adding onto this building for police, and then renovating the basement and uh some of the lobbies to uh remove some of the atrium and you and put that into usable square footage.

Um, obviously the location here is great, it's right next to you know, it's on our campus.

Uh city already owns it, so that's not a question.

Uh you know, the funding question here would be the bond.

And I think the study that was done showed that adding space or removing some of the atrium and adding usable space there would be pretty expensive.

So, anyway, that's uh you know, that's a question.

The other challenge with this property would be the staging of it.

You know, if you pull people out of there to remodel it, you know, where are you gonna put the the tenants currently in there?

So um anyway, that's that's the third alternative we've looked at.

Any questions?

Okay.

Uh this last one is the Arbor Plaza office building.

Uh 66,000 square feet.

The city currently has that under contract at the price of 12 million dollars.

Um, you know, the location's great, it's on our campus here.

Um the funding, this would be some creative funding, it would be a combination of an RDA uh block of money, uh income from the leases, which would pay the payments on a bond.

And um, you know, some considerations.

The building's in great condition.

Um, we've had our people going through it in detail, and um, you know, there's a couple minor things, but nothing major.

It's a very you know, class B plus office building.

Um, you know, and I think the timing would be great because you know, potentially we could use it very quickly.

So I thought we could run through some of the details on the Arbor office building.

Um, and then yeah, we can answer questions.

So our current contract, these are the details of the contract.

The purchase prices is 12 million dollars with a hundred thousand dollars of earnest money.

Um the timing here that we'd anticipated a uh bond parameters resolution vote, which would take place next Tuesday, and that uh and Brian can lay out the details of that, but that would be appropriate, you know, giving approval to go and uh pursue this bond financing.

Uh the final vote on the purchase would happen February 17th, about you know, month away.

And um, which would be before the due diligence deadline of February 19th.

After that point, the city's 100,000 would become non-refundable, and then the anticipated closing day would be March 2nd.

Any questions up until now?

Mr.

Sousa.

Thank you.

My question actually, I I should have asked it at the last slide, and I don't know if you have the answer to this, but I'm hoping that somebody here does.

But the question about um oh my gosh, the justice building expansion and the cost to renovate that along with you know the police atrium area.

Um it was expensive, but does anybody here know the approximate cost that we were quoted when that was looked into?

Yeah, it was for um moving the police department into that building, and it was adding six thousand square feet and revamping the building, and it was 15 million dollars.

Did we only that was just like one bid or one person's um that was the estimate by the engineering firm?

I mean by the architectural firm who did the study.

Okay, thank you.

And all we could get was six thousand square feet for 15 million dollars.

That uh did six thousand square feet of addition, and then also did some renovations to the atrium area, which increased usable space.

To what overall usable space meaning floor space that we could use for offices, right?

So total, do you know?

I don't.

Okay.

Um so this is the current layout and the uh vacant suites.

Uh and by the time we by the time the city would uh take ownership on March 2nd, this is the layout that it would have.

Uh the yellow would be the vacant suites.

There's one tenant that just vacated and another tenant um that is kind of on its way out.

But in essence, if we took title March 2nd, uh we would have a total of almost 16,000 square feet occupiable by city departments.

Ms.

DeSouza.

Which tenant is on its way out.

Uh Ampian, I think they vacated in December, and then Porch Financial.

Um they've put their space, uh this has been reported to me, but they've put their space up for sublease and are looking to leave.

Um I think we may and we're still in due diligence here, so we're still finding out some details on that, but uh for now we've kind of underwritten it though as though it's vacant.

Okay, but if they were to sublease, then that would at least cover their lease payments through the date that you have here.

Is that accurate?

Potentially, but you know, this is something that we are still researching, and you know, we would do this before we would waive due diligence.

Okay, thanks.

So this brings back the chart about missing space overall, and then possibly uh how it would fit into the Arbor building.

Um, obviously the 16,000 square feet does not get all of the 41,000 square feet of missing space.

Um but you know, there are some advantages, and this the nice thing about this is it could happen fairly quickly.

Um three scenarios, and I I will say that I think you know, in my opinion, the first two are probably not the best.

The third one is is the best scenario here.

Uh scenario one, police moves to the Arbor building, um, they just expand right into there.

Um I think there's been some concern um kind of just anecdotally about mixing um you know police with general office tenants that it might have a chilling effect on some tenants, either to renew their leases or to you know shop it to new tenants.

Um also that building to its credit has a lot of windows, and I don't know how secure it is for police needs.

Um the second option, you know, we move the RDA and the community development and public utilities into the Arbor building, and the police expands into the main floor of City Hall.

Um, and I think there's some concerns with that about moving some of those departments out of City Hall.

Um, and you know, the council may weigh in on some of that too.

Um anyway, then the last one would be the move the current occupants from the bottom level of the justice building over into the Arbor building, and then that base or the lower level of the justice building could be renovated and um you know ready for new for uh to provide the additional police space who exactly is in that bottom level of the justice building currently you've got the prosecutor's office right there, you've got um the um uh real-time crime unit, you have the internal investigations, you've got uh the um thank you, the what yeah, the victim advocates group.

Um you've got uh Duff Aston who does um septe uh standards for the uh for the department.

Uh I think there's one of the person, I can't remember which one it is.

Uh I think the only one that you missed.

Uh the did you say the prosecutor's office?

Yes.

So prosecutors, some sergeant offices, real-time crime center, victim advocates, uh, uh clerks.

Uh oh, that's on the second floor.

No, that's it.

Okay.

Ms.

DeSusa, go ahead.

Okay, so uh trying to really wrap my head around all of the proposed scenarios and really understand them completely.

Um that was one of my questions was who are those, and then the second part of my question would be after remodel and modifications.

And I'm assuming that the cost of that scenario wasn't included in anything that we're seeing tonight, and so there would be costs on top of the purchase of the Arbor building to make that feasible.

Um yeah, there were there would be some additional costs.

Um the the 15 million that was quoted to move the police over there, it was uh through EDA architects, one person uh one company looking at that.

And so um, but short answer, yeah, there would be some additional costs.

Okay, and then last question um and scenario number two, public utilities.

Sorry, one second.

Um aren't they already planning to move out of City Hall into their facility off of 90th?

Yes.

So why would we why would we suggest that they would move into the Arbor building?

It's still up right now.

It's it's Arbor building is one option going over to their their space over uh near 90th is another option as well.

So it's just we're focused on moving them out so that there would be different opportunities for for people to move around.

So okay.

That's all that I have right now.

Can I ask this may be a stay there?

So the four departments, so if we empty the bottom level of the justice building, four departments, prosecutors, our TCC, internal investigations, victim victims advocate.

I mean, are they occupying 15,000 square feet now?

I guess I'm guessing no.

So would they won't fill up the building?

Will be we still I am looking to understand the utilization.

I'm looking to avoid a situation where we buy a building for a use and then discover that it doesn't really work for us after all.

And and I can understand that you're saying, like we may just decide to move public utilities there, but it seems to me like they had been planning on going to their operations center, and it seems like that's where they probably want to be, and that makes good sense for us.

So I'm trying to like not just fill space, right?

But do it with some intentionality in mind that it works, and this entire thing is justified because it's a good solution for what we need.

I think what we're trying to decide is this building, that so anything else you can offer to justify and explain would be helpful.

Mr.

Beefs.

Sure.

So one of the main reasons for public utilities, whether they expanded up in Landia South or not, was to vacate the middle floor of City Hall, which then created more space for the police department.

So that's that was one of the main reasons for considering them, because then the then both uh both sides of that uh area on the second floor then become uh part of the police department.

Okay, that's good to know.

So it wasn't really their need, it was the police department's need, really.

Well, you know, they have a concept about going up there that hasn't been vetted by the by administration or the city council yet, and so um that could take five years, that could take two years, that could take ten years.

Um but in the meantime, you know, we're we were our goal was looking for space for police, or goal was looking for space for um parks and recreation.

Um as far as the answer on the cost to do renovations on the bottom level of the justice court, that would be that would depend who moved in.

Some departments would need more modifications than others.

Some of the space that's not being occupied right now, for instance, over there is uh a courtroom on the bottom level that's being used once a month by uh the youth court, but other than that, it's sitting.

So those are the kind of situations, you know, the the uh police department was basically occupying spaces that were easy to occupy without making without uh costing renovations.

So those are the kind of situations, you know, the the uh police department was basically occupying spaces that were easy to occupy without making without uh costing renovations, and so um you know you can take the arts guild, you can take practice space for the arts guild.

Well, that courtroom could be an ideal location for that uh without very much cost, and so it it really depends on you know it's 18,000 square feet that can then be uh used for either for parks and recreation for the arts guild or for police, but it gives us the chance to then well once the Arbor building is purchased, you know.

Uh Martin had a good example of that.

Um it's like a big slide puzzle.

We you you've all seen these puzzles where you have to move one piece in order to be able to move another, and right now we're very tight.

Um securing the Arbor building would allow us in to move more pieces.

Um public utilities has focused on 90th because that's been their option.

This uh this hasn't been an option, so just very quickly now we're we're looking at okay, they they could go there.

We're not saying they are, but we now have the opportunity to look at what fits best, what's most importantly, what what's best for our residents?

What's allow us allows us to continue to provide services to them, and to how can we do it in the most cost effective way?

So looking at at these parcels, looking at the options, can we put a department over here with the very minimal if hardly any modifications and get them serving the public?

And so accessing the Arbor building allows us uh frees up a space in that puzzle so we can slide more pieces around.

Ms.

Houseman.

Uh thank you, madam chair.

Both of you actually uh started down the path that you that I was gonna ask about.

So it's it's great because I feel like though there is absolute value in having like this where the piece is potentially gonna go, it sounds like the bigger question is as we look across, and I know we're we're definitely obviously spending more time on the Arbor Plaza, but it feels like the first question we're trying to answer is which of these three buildings give us the greatest flexibility.

Sounds like we have landed on Arbor, and so now we're we're thinking what does that flexibility look like?

And um, so I I guess I want to just reiterate I think that is a high priority, is what gives us flexibility because we will continue to change in response to resident needs.

Um we are continually reflect reflecting on outcomes and the and the outcomes we are getting for residents, and in response to those outcomes, there might be we might try something and it's not the right call, and we're gonna need to make another call and perhaps move some people around again back to your little metaphor of the sliding pieces.

So, in addition to the idea of of flexibility, I think I think we've we've got to be driven by and you sort of touched on this, so I'm gonna just echo it.

Um allocation of resources has to be connected to greatest outcomes possible, and so I feel that that is part of the struggle and the and the appropriate wrestle um that we are having is what pieces do go where in order to yield the outcome, and so it's not just a matter of square footage, it's about can they accomplish the work that is so needed in that space?

And I know I know there's different thoughts perhaps on the the rehearsal space, um, but that is a community good.

That is uh the arts are a benefit, and the inability to rehearse does diminish um experiences that our community could have.

Now, would I prioritize that over police being able to no, of course not.

But if there is a way to move those pieces around and still get the outcome of a rehearsal space, to your point, the the uh courtroom that is only used once a month, my goodness, that could be a uh an appropriate space for the for the art skill to rehearse.

Um I think outcomes and service is has got to be critical, um, not just being about the numbers uh uh and the square footage.

Ms.

Christensen.

I just wanted a quick catch up here.

So public utilities has no like there's not like an actual plan or a budget in place to move them.

It was just an idea that could happen if we did that.

Yes, that's been talked about for many years, but it's uh the only thing they have currently is a concept.

Okay, thank you.

Ms.

Nickel.

So I'm thoroughly confused with all the talk about the public utilities building now.

How what's the square footage on that building?

The which public utilities.

The public utilities operations building.

Uh-huh.

I think 100 3,000 square feet.

Was it not built with offices?

Only on one part of it.

Is it being the entire floor being utilized?

And second floors?

Yes.

Okay.

Yeah.

And what is it being are they storing snow plows there?

So we're separating the snow plows in case of a disaster, something like that.

What is the concept would be to build uh I can't remember how many square feet.

Four or five thousand Scott LS public utilities.

Um it's equivalent to what they're occupying here in City Hall.

So I think it's like 4400 square feet.

Okay.

Yeah.

Thank you.

Very much.

And that would be that would be on the front of the existing tilt-up concrete building.

Right.

That just threw me off bringing that building in there.

I do have one specific question about the Arbor building.

Is that slab on grade or does it have a basement?

There's no basement.

Okay.

Yeah.

Ms.

Houseman.

Thank you.

My apologies.

I I jumped quick to an assumption and I did not pause.

I want to back up.

Is the am I correct in understanding that we have weighed across these buildings flexibility as a measure?

And we believe the Arbor Plaza office building is does provide the greatest flexibility now and potentially in the future.

In terms of timing, I would say definitely.

I mean, you know, March 2nd, we can have 15,000 square feet.

Um, size-wise, I mean the Crescent View Middle School is it dwarfs everything else, you know, by by a lot.

So you know, I yeah, there's there's a lot of different factors, you know, and I think our hope today is to give the city council a bunch of alternatives and maybe help you weigh the pros and cons, but um you know, seek some direction from the council as to you know what direction you'd like to go with it.

Thank you.

All right, next slide.

All right.

Only I just was going back because we kind of stopped at the scenarios and then the considerations.

So help me understand what you mean with those considerations.

Um well, just that um, you know, 15 or 16,000 square feet that doesn't give you space for everything.

You know, if our need is 41,000 square feet, yes, the arbor building gives us a lot of flexibility, but you know, it doesn't give us 41,000 square feet right out of the gate.

And I I do just want to point out with parks and recreation, the 23,000, I think it was said earlier, it does include the gym, and that's a lever that we can pull or or let go.

Um it's it's not a necessity.

Um with the Sandy Community and Recreation Center being built, we're adding a gym in into their portfolio that they did not have in the past, so that's some pro programmable space.

Well, it's not in their offices, it it will be in their inventory.

Um their current building, um it's a historic gem, and it's a little bit of a goldfish, too.

You know, you you put the goldfish into a bowl and it will grow into the size of the of the bowl that it's living in, apparently.

Not a goldfish owner, but that's the the analogy.

Um they use a lot of storage in that building that I don't think is necessary.

And so I uh we can fine-tune that parks and rec number for sure.

And remind me if you recall if you remember, what was the estimated cost from the architects of Alta Canyon Sports Center for adding the office space for parks and rec?

Was it it was like an additional five to six million dollars?

I could be wrong on that, but that's the number that sticks in my head.

I had two in my mind, so it was I know it was at least five.

Okay.

All right, thank you.

Okay.

Um let's see, some financial analysis.

Probably pass this to Brian.

Okay, thank you, Council.

And if we could zoom in on this, I'm not sure, Dustin, or you or Justin are on that.

Liz is gonna see if she can okay.

So a lot of numbers on this page.

So I have in your packet three scenarios.

I'll just walk through them fairly quickly and see if you have any questions, and then I can talk about the process a little bit as well afterwards.

But each of these scenarios assumes the same purchase price, the same amount for the cost of issuance, reserves for tenant improvements and capital reserves, same interest rates, a 20-year term.

As we go down, uh the first scenario can contemplates continuing leasing the same amount of square footage.

So we would just occupy what's vacant here and now and keep continue leasing.

And so if we scroll down to the numbers below, if you could um so it's it goes out 20 years, the debt service is just about 610.

The lease revenue assumes a three percent growth rate, which is built into the current leases, so that grows over 20 years and maxes out at a little over 2.1 million.

Um our operating costs are also assuming a three percent growth on those.

Um we contemplate a payment back to the RDA because of their five million contribution into this, and um with uh this their payment back to them over the 20 years adds up to just over a million dollars, so their net contribution would be four million.

It brings it down to about a third of the total cost where we feel more comfortable with.

Um we are contemplating in this scenario um using some outside resources to help manage the tenants and the accounting of the leases, and so each year the the last two columns, the second to last one is the annual surplus, and then a cumulative balance that grows.

And so you can see that over time we do develop a balance that could be used by the council for uh any purpose you want.

Uh, if we do have more tenant improvements along the way, we would need to tap into that.

Um if things continued as assumed, we could potentially pay off the balance at about year 15 if if we had that amount uh left over at that time.

So again, any types of cat like a roof repair, any major capital project or tenant improvement would dwindle that balance, but would have the balance to use in addition to the reserve.

So that's that's the first scenario.

Ms.

Townsman.

Thank you.

I know I was just waiting for the when I could when I could nudge.

Is this okay?

Yeah.

Um I I want to make sure I'm so so previous conversation was was literally about the buildings, and I wanted to sort of highlight what it felt like we were prioritizing was flexibility of space.

But then here, when we think about the fact that, and this is all Arbor building, we think about the fact that we have tenants in the building, tenants are contributing.

Um that I think isn't even if one building certainly provides more uh flexibility than the other building, but the building um that is perhaps slightly less flexible, has tenants and allows us to make this investment without pulling it out of our own funding, like liter literally tenants are covering, and that's what this that's what all these numbers are are telling us is we have tenants in these buildings that will cover the bond payment, so so therefore we will not have to uh in conjunction with RDA.

I'm not ignoring that contribution.

Um I want to make sure I'm understanding correctly that that that isn't a significant why for considering the Arbor building because of the tenants.

Um so I I guess I I made that point earlier about flexibility is important, outcomes are important, and being able to accomplish both without spending taxpayer dollars in terms of because of tenants.

I think that is something I really wanted to draw attention to as well.

If I said any of that incorrectly, uh, or you or I need to be clear, like you need to clarify anything, please let me know.

But that's that's my understanding, and it's mapped out right here in terms of lease revenue, what we would have coming in from tenants, and you have factored in uh that a lot of the tenants will renew and you know, etc.

Correct?

Correct.

Definitely um this is a scenario we put together that would not draw upon the city's general fund or other resources.

So the goal of this would be to be able to have the lease revenue along with the RDA contribution, pay for the payments, and over time, you know, there wouldn't be any other cost to the city as contemplated.

Whereas with the option of the Crescent Middle, um, that would require some type of bond, definitely, and obviously we wouldn't have lease revenue there, so there would need to be some type of source of revenue to help cover those bond payments.

Same as if if we just renovated the justice court, and if it is 15 million or even if it's 10 million, uh, we wouldn't have any lease revenue in that instance either to help cover it.

So financially speaking, this uh is definitely the least impactful of the options we're looking at.

The um let me say though, too, is with the office or the post office building, it's a much smaller square footage we'd be getting, but the RDA could you be the sole source there, and so there wouldn't be any debt payments on that option.

Um but that's from what I remember that's under five million dollars.

It's I think it's three or four, so it's much smaller, it doesn't really solve all of our needs, um, but it would not have an impact on the general fund either.

So sorry, just wrap it wrapping it up.

Um thank you for thank you for making sure I was understanding it clearly.

I think it's important for the public to understand clearly as well, like all of the different things that are coming into consideration.

I I don't want it to be uh perceived that that the Arbor building does not allow us flexibility.

I actually think it does.

Um and we won't we don't need necessarily go into that, but based on everything I've kind of studied and you've shared, it it does feel like there's flexibility.

Is it a completely empty building like the school is?

No, but I would prefer a building that has tenants, and we have we have you know lease revenue, et cetera.

So I I wanted to just point that out that I think there is absolutely flexibility.

Um we can achieve the right call.

Uh I know we will figure out who can go where it sounds to me like we are thinking about the right things, and we are thinking about what are the outcomes that residents deserve, and how do we allocate you know the space with outcomes in mind?

We're thinking about those things, and what I think is significantly important is we are thinking about how do we do all of this without tapping into the general fund um paying through lease revenue.

So I I just wanted to make sure we're echoing that for the public that's following along.

Thank you.

Stepping through um what you're just talking about and all this financial information we need 41,000 square feet.

That's what this packet has told us that we need 41,000 square feet.

The building overall is 66,000, so it surpasses our needs, at least for now, gives us group room for growth in the long term.

We need tenants in order to pay the debt service so that we don't go to the taxpayers to pay for any of this.

We like this scenario.

Um because we need tenants, we may always need tenants, but what I'm coming up with is because we have to have the tenants for the period that we have the bond, a minimum of 15, maybe as many as 20 years.

We don't get the square footage we really need for 15 to 20 years.

Are we okay with that?

Do we recognize that?

Are we okay with that?

That works for us.

I just I would like to get that established.

No, I think that's a very fair question, and you know, we're we're here presenting alternatives.

I mean, I think that's the question that the council should probably ask.

Any question?

Shane has one.

Mr.

Pace.

It is a great question.

And um, will we have the space that we need up front?

No.

Will we have more space and be able to do more?

Yes.

How soon?

You know, they haven't shown you the two other options yet.

I mean, the two other tables yet.

One is this is a best case scenario.

There's a worst case scenario, and there's a middle uh scenario.

Um, and each one allows us to occupy certain parts of the building at a certain date.

Um I'm confident that over time we'd be able to occupy more of the buildings uh more slowly.

Slowly can be good.

Um but I'll just I'll give you my perspective.

Um we moved into City Hall uh 32 years ago.

Um we built an 85,000 square foot building.

We thought we were never gonna need any more space ever again, and now we're sitting here 32 years later, and we need 40,000, maybe 35, depending on the gym uh situation.

Uh we need a lot more space again.

Um and so the fact that that is set aside for a number of years is is a good thing.

You know, 20 years from now, we might need more of that 66,000 square foot building than we anticipated.

Um there's not one of these is the perfect option because um it either it either requires too much from the general fund or um too much of a or it requires us going back to the public.

There's a lot, everyone has its upsides and its downsides.

This one has upsides uh you know for a number of reasons, but it will not get us exactly what we need up front.

I believe over time it will give us what we need.

And so the question is that's okay with you, because I'd also asked the both of them.

I love to ask two experts, same question and see if I get the same answer.

So I asked both of them over the term.

Um how much of the building would we be able to occupy?

Um if we grow into it, we're paying down the debt service, we're increasing rents in accordance with market rates.

How much of the building will be we be able to grow into and occupy while we're still still carrying debt service?

Dan Nelson said 40 percent, Brian said 42 percent.

So that's I I think 42 percent of square footage.

Yeah.

Um well, I mean, uh as it relates to the you know, so we can occupy 15 or 16,000 square feet up front.

Right.

Um as far as what we can grow into Well, we're still carrying the loan.

Well, we're still if there's no changes to your debt service, um, you're gonna hate this, but a lot of it depends on the market, you know.

I mean, if the if the office market goes up, then all of a sudden we get more income.

That is very fair.

That's very fair.

We are assuming some risk.

You know, and and the on the flip side, you know, if if tenants vacate or the office building dives and all of a sudden we're having to put money into tenant improvements to get new leases in there, um, you know, that could hurt you the other way.

Yeah.

Just wanting to get some level of comfort, and Shane, you're the right person now.

I'm not gonna be here in 15 years, and I doubt you are either.

But if we're looking at this as a long-term solution, um are we okay with you know having our plan take 15 to 20 years to materialize?

Are we okay with that, or is someone gonna come back to us in a couple of years and say we have an unmet need right now?

Yeah, we have a building that we bought, but we can't use it.

And that will depend on the elected officials at the time.

I hate to say that, but that's true.

Uh we get out there 10 years and they feel like that they need more space faster, they have the option to come up with alternatives to buy to buy down the building quicker or to uh occupy more of the space.

It will all dep that's the great thing about this building is that it provides options for the elected officials in the future and for the staff in the future to figure that out.

Ms.

DeSusa, well, quite frankly, you you kind of went down the path that I was going down, and I you know I'm hearing council member Housman and her um, and I know that there's still other scenarios that you want to go through, and this is kind of best case, and yes, this may offer the the most flexibility or the flexibility that we think we need, but in this particular funding scenario, we have zero flexibility outside of what's currently occupiable until this is paid off, otherwise this the all of this funding doesn't change, right?

And so, you know, definitely curious to look at the other scenarios.

Um, I do think you know, one of the other solutions that maybe um you didn't mention in terms of future elected officials is maybe we sell the building, you know, maybe that's an option too.

Um and so um anyway, I I just wanted to respond to council member Houseman to make sure that we're thinking about things and in specific to the scenario.

Okay.

Or since this contemplates emptying out at some point the parks and rack building, we have that property to sell too.

So we have a couple of backstops in here.

It would be nice if to my question, does this solve our problem?

The answer was yes instead of maybe.

But I get it.

Yes.

And if I could add to you, I one of the goals we had, or one of the desires of the police department as we went through these analyses was they would like to be in one location, have their whole department together for operational efficiency.

And so the one alternative where we move some people over to Arbor and allow police to expand in the second floor, that's one of the options that allows them to stay in one building, or for the most part.

Um and that cost to built in the atrium, so there's two levels there, which you know, based on the one architect is more expensive than buying this building.

Um likewise with the the crescent middle would be more expensive than this option.

So if I could go on the next scenarios, is that okay?

Yep.

Um, same assumptions at the top, but this is worst case scenario.

And uh Liz, if you wouldn't mind zooming in to the basically what we're looking at here, if we look at the lease revenue column, we're just saying what if each of the leases expired at their nearest term at expiration, and you can see it goes drops uh precipitously downward quickly from 1.18 into fiscal year 27 down to 519,000 down to just under 200,000.

And if you look at the surplus deficit column, you can see that uh in fiscal year 28, we would go into the negative that fiscal year.

So it doesn't take hardly any time to not really pay for itself if we were to let the leases expire.

Um, and then the next slide is what what if you look at the surplus deficit column, and I just zeroed those out.

So if we're just trying to break even and cover our costs each year, where could we allow the lease revenue to be at?

Um so that the column of lease revenue is what I'm adjusting each year to to break even at zero on the yearly uh total, and we have to still grow that.

Um we can't keep you know, it's not keeping a three percent and keeping all of our leases, but instead of it escalating up to 2.1 million in year 20, it tops out at 1.49, uh, which is about I think I transposed the number when I talked to you earlier.

I think it's about 34 percent uh of square footage of the total lease revenue.

So if you bet extrapolate that into square footage, uh it'd be about 34 percent.

But that's just one way to look at it, it's not exact, and there are a lot of assumptions we're making here, like uh Dan said it depends on the market.

Um but anyway, here's this scenario showing.

Can we do that for I actually like this one a lot?

Confidence level.

I mean, I know it depends on the market, but like we're somewhat comfortable with this scenario, like thinking it could be accurate-ish.

I know that's a broad assumption.

Is it a reasonable assumption that this could happen or not?

Yeah, that um that we can maintain the 34% lease rate, isn't that what you said?

Uh well, they yeah, the the current mix of tenants you mean.

Um yeah, I mean, you know, it is a soft office market.

Um, you know, office tenants, they have lots of options right now.

Um but you know, this is a this is a good size to lease, you know, office tenants of twenty thousand square feet are very rare.

Office tenants of you know, four to eight thousand square feet are more common.

Um are we gonna lose tenants?

Yes.

Are we gonna find new ones?

Yes.

Um, you know, and that you know, the timing and pricing of those is just you know, that is an uncertainty that that you would be buying with this.

Okay, thank you.

Miss D'Souza.

Thank you.

I'm just I again trying to understand and make sure that we're all kind of talking and thinking about it in the same way.

So looking at this scenario, this is kind of the middle of the road, you know, we still have some tenants, but we occupy maybe more space than we would in in scenario one.

Is that right?

It would allow us to, yes.

Okay, and your um kind of break-even, it sounds like you believe that we could occupy the 34 percent.

That's what I wanted to clarify, up to 34 percent approximately of the square footage of the total building and and still have enough space to lease out to maintain the bond payments.

Is that the am I thinking about that?

That's what that's one way I've looked at it.

than we would in in scenario one is that right it would allow us to yes okay and your um kind of break even it sounds like you believe that we could occupy the 34 percent that's what I wanted to clarify up to 34 percent approximately of the square footage of the total building and and still have enough space to lease out to maintain the bond payments is that the am I thinking about that that's what that's one way I've looked at it I don't know um Dan may look at it a different way but I've looked at our lease revenue in this scenario is about um 34 percent of the lease revenue in the first scenario where we keep all the the tenants and based on that percentage you know would be able to keep occupy about 2300 square feet okay and that's but I get that that's it's gonna depend on who comes and who leaves and who renews and you know what the market is of really what's gonna drive that but that gives just just me some idea of what it how it could play out.

Okay and I and I I get that in your scenario it sounds like you're assigning a an average um like dollar per square foot to the entire thing equally where um maybe some spaces you know can go for more and less and I like I get the the nuance of that but so 34% of 66 I I am not the accountant but I have it about 225 um 22, like 491 square feet of the building we could occupy potentially in this scenario should all of the other financials meet the goal of hitting the bond payments is that yeah that's how I looked at it there.

Okay thank you sorry Miss Nickel Brook you just brought up something but we would have to maintain some flexibility in the square footage of that building to to bring in those market rents right so that that's a consideration too yeah yeah you know and and a tenant improvement allowance is going to be expensive I mean we've we've underwritten something at the beginning just set aside some money for capital expenditures if it needs a new roof um you know but if you're leasing a new tenant space that's pricey too so it's all yeah these are all uh the factors of buying an income property um so if I could talk about the process a little bit um as Dan went over the closing date currently as it stands is March 2nd so if we back into that the timing for us to issue bonds and would be contemplating a direct purchase with the regional bank um we would need to have a parameters resolution approved by the city council bring it to you next week on the 20th and have that approval for us to start the wills in motion that would set a public hearing for the public probably February 3rd and it sets a 30 day contest period for public to comment and contest it um we would put in the language of the parameters resolution that it could be removed at any time so you could at a future council meeting if you get to the due diligence date of the council meeting was February 17th and you decide to back away you could just put on the agenda and an item for a motion to take it remove the authority and cancel the parameters resolution so we can stop it at any time even clear up until closing if you'd like to we can put that language in the parameters resolution but um if you do want us to keep moving forward and try to hit that date of March 2nd we would need something approved next week to at least allow us to start moving forward so council did you shane do you have something else you feel like it's important to add right now yes I don't think the Dan had updated you on the request for an extension oh yeah we did ask to extend the closing date and the seller said uh they would like to increase the purchase price by 1500 so that's the update to say yes to the extend the closing date by 45 days yeah Ms.

Houseman thank you um and I know you're not on this slide but I I'm on the slide where you sort of lay it all out here are the advantages here are the disadvantages um and so if you're if you're sort of asking for um kind of where are you counsel in terms of what can we potentially expect next week the advantages that I'm seeing and I I want to make it clear like when I highlighted two two things that I think are of the utmost importance I said flexibility I know it's not fully flexible but it does give us flexibility by way of being able to move some people so I still see it as flexible and funding like you you the two things that I indicated were really critical at least from my perspective are actually listed in in here as advantages.

So for me, I feel like the advantages, the alignment between what I think are is most critical and what you've indicated are the advantages.

For me, that gives me what I need to be able to say yes, let's let's at least set this this parameter uh what you call it parameter resolution.

Parameters resolution.

Yeah.

In in motion next week.

Um I think I to be honest, I don't want to pay another 150,000 dollars.

If you were telling us that we can hit stop, um there is there is still additional flexibility.

I that's where I am.

I'm I think we move forward, but that's just me.

Um I think I agree with you on just about everything, Miss Housman.

It's I mean, even walking into this, you know, looking at the four different scenarios there.

I mean, it is the middle, you know, neither the post office or the expansion of the justice court fits our needs, our future needs, and uh it doesn't even fit our current needs, and let alone any sort of future needs.

Um you know, the Crescent View Middle School, we're still waiting on that one, and it's huge, and that's that's set up as a school that is not set up as an office building.

Does it have some benefits?

Yes, it does.

Um, but it is it it's not set up as an office building.

I mean, that's I spend 10 hours a day inside of a school.

It is not it, it it would take significant um remodeling to be able to get it to work.

Um, you know, and then proximity, you know, we look here at Arbor Building, I mean, just having a municipal campus, you know, of being close.

You know, it's it is not, you know, because it is cookie cutter at this point.

You know, I mean, we could say, well, you know, we've got about 15,000 square feet.

Well, it's kind of hit and miss.

It's not like you can move something in and say, well, this whole chunk right now is ready for us to take care of.

So looking at that, and as we move tenants around, as tenants move in and out.

Um, I I mean, this is this is a process and it will take some time, and we'll have to be patient with that.

You know, the the benefits of of uh the current tenants making the payments for us.

I mean, that is significant.

You know, it's a it it minimizes resident financial impact.

Um will we or could we end up in a spot where we have to look at something where it's impacting residents?

That may happen, but right now we're not looking at those scenarios saying, oh, shoot, you know, we've got a problem and we have to do this right now.

Uh looking down the road, it 25 years.

I mean, that's you know, Mr.

Pace brought that up, you know.

I mean, 30 years ago, this was all we would ever need here at City Hall, and that's no longer the case.

Where are we gonna be in 30 years?

Instead of saying, well, we only really needed half of that.

Well, we needed the entire thing.

If we need it, if we don't, but it is there.

And yes, we can look at selling if we need to.

Um, I mean, there's just there's so many benefits.

Are there some questions?

Yes.

I'm not worried about who's going in there right now or who's going in there first, because it does give us time.

We don't have to make that decision next week.

We don't have to make it next month.

We can look at this and say, what is going to be the best thing and for the future.

If this tenant doesn't renew the lease and somebody else does, then that actually builds on to this space, and now it makes it make sense to be moving this department or a portion of this department there because we're not just saying, oh, we're gonna put four of your personnel over there on that other seven, we'll have to wait, and we'll put you up on the second floor away from them.

So we do have that time.

I mean, all of this, it to me it really makes sense.

I feel comfortable moving forward, and I another 150,000 dollars, I'm like, no, yeah.

I I think we can I would feel very comfortable moving forward next week, looking at parameters resolution, you know, setting things out for bond.

I mean, all of that, just saying let's let's just move forward with it.

Thank you.

Ms.

D'Souza.

Thank you.

So taking all of this information, bumping it up against the question, the timeline, um, I too can be comfortable with a parameters resolution coming forward with the understanding that we have the ability to completely pull the plug prior to a bond being issued.

Um I will say that I am incredibly sensitive to who goes in there and when.

You know, I hear council member Stroud's um comments, but I I have to say I take a completely opposite opinion.

I think if we um the police department has seems to have the biggest need for space, and I'm just gonna be super transparent from a from the the type of tenants that they have and the type of situation that we need financially to maintain tenants or have new tenants in, especially in a profession professional office building.

I am incredibly concerned that we are going to defeat the purpose of our you know the benefit of the funding if we put the police department there.

Um and so if we say yes to this and then administration decides we're gonna put the police department there, and that has a negative effect on our ability to maintain our tenants or to renew leases or to to get you know um market rate for those available spaces, then um like I would be a hard no on this whole scenario.

You know, I I think that this scenario requires some give and take and some balance and some creative moving with and and and I don't think that we can think of this in um like a silo in in one with one part of it, like we can't just think about one part of it, and that's part of the question about how is the city planning on utilizing all of the space that we have for all of the departments because it all matters.

Um you know, I I agree this is not the perfect scenario.

I don't know that there is a perfect scenario outside of knocking down a you know everything and building one thing perfect for you know um and every lever that we we pull, there's an opposite lever that gets pushed, and we have to be conscientious and considerate of how all of the choices that we're making um you know affect those things, and and that's not to say that we need to go into analysis paralysis, you know, you could overanalyze, but I think that we need to be conscientious of that, and so um just for for me, and I don't know how we do that.

Like I need some assurance that of who and how this space is going to be occupied.

Um you know, you like even in a tenant situation, you can't just move a tenant to another you know, space, you know, that that then we also incur more cost to create that space to fit the needs that they have, and that's just not practical in that situation.

So we have to be really smart about it.

Um but also if this is a matter of funding and where the council presently is as potentially agreeing to to a scenario, and the administration you know makes choices that severely affect that scenario, that scares me.

So okay, those are my comments, Miss Christianson.

Um I'm in favor of like moving this forward to do the resolution.

Um do we want meet wow?

You got it.

Can I make a resolution?

Are you guys okay with that?

Do you want to comment first?

I just have to point comment.

Yeah, and I'm I'm fine with moving forward with a uh bond parameter.

I just have two bond specific questions.

Can if this building does generate additional revenue, can we make a principal only payment and pay it off early if that happens?

You know, is it are those some things we can do with that type of bond that we're going for?

Yeah, the direct purchase would allow us the flexibility.

There would be no call provision.

So we could you know make payments, we could pay it off early at any time.

Principal only payments?

I'd have to double check on principal only.

Um we definitely uh could renegotiate the terms at any time.

We could pay it off at any time.

That's one of the f good things about doing a direct purchase as opposed to going out to the public market.

Um and I'll find out on that question on a principal only payment for sure.

Thank you.

And I I kind of echo Brooke's councilwoman D'Susse's comments.

Um I I want to like going talking about public utilities and their want or need or necessity or not want to move out of um City Hall.

I would like to have an understanding with departments that um we are not going to be able to do anything for a while because of this.

We'll not gonna be able to build another building, we're not gonna be able to bond again for something like this.

Um I I don't think there's an assurance that could be given, but the understanding there, I'd like the everybody to understand that too.

So going forward on right uh any other purchases Christianson, I'm okay if you go ahead and make a motion and it gets seconded.

We still sound like we still have a little bit more discussion, but that doesn't prohibit a motion.

Okay.

So go ahead.

So I would make a motion that we move forward with the bond paper work parameters.

Thank you.

Um and bring them back to the council.

Second okay, we have a motion and a second, and it sounds like there's a little more discussion.

Miss D'Souza.

Thank you.

And not necessarily on the motion, but um, sorry, something that I there's so many things, and it's hard to remember everything.

Um the uh we could it kind of came up though about the fund that this I don't even know how to say it, that the lease payments um would come in, and at what point and how would we create a separate account from the general fund, maybe an enterprise fund that um to be able to house any proceeds any revenue.

Yeah, we have any revenue we would create a special revenue fund or an enterprise fund so it's all self-contained, that all the money is from the leases, all the expenses are in one fund, and it doesn't commingle with any other funds.

Okay, so that is already an understanding that that's the way that you're actually how we want to do it.

Okay, that was the only thing I had.

So I too will be supporting the motion.

Um I think there's simply no harm.

There's clearly a lot of interest.

You have our interest peaked, we understand that there are numerous benefits.

It doesn't mean that all our questions are answered, and we will get some more time to do that.

Um I appreciate kind of the comments about what T's aren't crossed, which I's aren't dotted, and I um I don't love the idea that we we won't get everything defined.

I don't love the idea that we're leaving some flexibility for certain councils for future councils.

That also means we may be tying the hands of future councils, and we don't want to do that either.

So the way I'll be operating going forward is I would love to know too the plan for what departments would be moving in.

So it kind of it sounds like what we were saying is um now that we know, then maybe we can come up with kind of a game plan of what departments might be moving in.

That would be a really good thing and helpful for me to know.

I before casting any kind of final votes, um, what is our game plan?

Does it work?

Is everybody okay with it?

Um the fact that this is cancelable, that we are we're starting a process that we could end at any time, and we're doing it on an accelerated basis just because we have to meet a time frame, but we're gonna start the process and we're gonna continue the kit consideration.

That is what we're planning on doing.

So I'm okay with all of that.

Just we'll I'm sure we'll still have some more questions and want to have a lot some more discussion.

So since we are really just taking a vote to show the administration kind of the council's sense, we'll just do a voice a voice vote.

If there are no more comments, Mr.

Diskay, Mr.

Pace.

Yes, Dan may be better situated to speak to this, but you talked about cancel at any time.

Yes, but that declines over time.

And Dan, maybe you can explain.

We have earnest money that goes hard February 19th.

Correct.

And then we have a closing date on uh March 2nd.

So you can you can change your mind without really any consequence up to February 19th.

After February 19th, you lose your earnest money, and then of course March 3rd you have to make the final decision.

So, making sure as we that that we and the public understand that, right?

So that would be great.

Um ask for a voice vote on the motion to start the to bring back a parameters resolution at next week's yes, next week.

All in favor, aye.

Any opposed thank you.

All right, thank you.

Thank you.

Brian, looks like you're gonna stay up there because we're doing privacy awareness training.

Yes, and uh fun topic here.

So I just want to introduce the why we're showing this video for you tonight.

Um so there's some new the state legislature passed some new requirements for data privacy.

It's to protect all of us, really, and it's not that different than you see.

You get privacy statements from companies you work with, banks, and so forth.

And they're just increasing the standard that governments have and and keeping people's personal data private.

And so we've been working on this past year, becoming compliant with those.

Um I'll just tell you a few of the things that are required.

One of them is employee training, which is what we're doing with you tonight.

All of our employees have to have at least an annual training, and all new hires need to be trained within 30 days of hire.

Um we need to post privacy notices out wherever we collect information, and this is pertaining to personal data, so it's anything that could identify an individual based on the data we're collecting.

Uh, one of the other things is they want us to only collect data that's really necessary.

So we minimalizing the data we collect to what's really needed is is what's something that we're evaluating as well.

Um, how we store data that we keep in inventory, we we need to track it and you know exactly how it's stored and how it can be accessed.

Um, we allow any customers or citizens to know if they need a change to their personal data, how they would go about that process.

Um we need to identify if there's any ever sharing of data.

And mostly the only sharing of data that happens here at the city is with other governmental agencies or with our partner vendors, like software vendors that we use to carry out business.

Um there's an incident response.

If there is a data breach, we have some guidelines to follow and report those to the attorney general and the state cyber center.

And we have to follow this the uh disposal and retention schedule that we have.

Um we've adopted a policy this year.

I uh created a report.

We have to be able to submit a report to the state privacy office on an annual basis, and those are all things that we've worked on this past year, and we just wanted to bring you up to speed on it.

And with that, um, if we can have Liz or Dustin show the video for training.

Yes, I believe Liz will pull the video up here in just a minute.

Welcome to the Data Privacy Awareness Training.

In the next few minutes, we'll explore what data privacy is, how it impacts us, and how we can all play a part in protecting it.

Privacy is a core value in Utah's history and remains crucial in today's digital age.

Governmental entities at all levels in Utah must uphold data privacy to protect citizens' interests, foster trust in public services, and ensure transparency and accountability.

All governmental entities are subject to baseline data privacy requirements established in the Government Data Privacy Act, which we refer to as GDPA.

In addition, some entities are subject to more specific or restrictive regulations, like the Health Insurance Portability and Accountability Act, HIPAA, and the Family Educational Rights and Privacy Act, FERPA.

Entities must understand and comply with privacy obligations to safeguard personal data and maintain public trust.

What is data privacy?

In the private sector, we often have the ability to choose what happens with our personal data.

But when it comes to government services, we don't always have the same type of control.

Either we provide our personal data to access important services, or we go without them.

This contrast highlights the importance of data governance and its relationship to privacy.

Data privacy refers to the protection and responsible management of personal data, ensuring that it is collected, accessed, used, and disclosed only as authorized.

It safeguards an individual's control of their personal data, such as financial details, health information, and online activity.

So the data is kept secure and used only for authorized purposes.

GDPA plays a crucial role in data privacy by creating baseline requirements in law that govern how personal data should be collected, stored, used, and shared by governmental entities.

How does records management relate to data privacy?

Data privacy is tied to the records we create, from physical documents to digital data.

Collecting personal data can be easy, but managing it is much harder.

Without proper records management, from the collection of personal data to its disposal, government entities are likely to see lost productivity, unnecessary expenses, over collection, and possibly even data breaches.

Governmental entities must classify and organize records to safeguard an individual's data privacy.

Records must be managed according to their record series attributes.

For example, how long they need to be kept, how sensitive they are, and what they are used for.

Proper records management protects data privacy and transparency while allowing your entity to effectively use personal data to provide essential services.

Data privacy obligations for government.

Protecting an individual's personal data helps build trust between the public and government.

Every governmental entity in Utah is required to initiate a data privacy program.

This program is the framework by which your entity will implement data privacy practices that fulfill their data privacy obligations.

Data privacy practices include safeguards to protect personal data, meet legal requirements, and inform individuals about their data privacy interests.

The data privacy program of each governmental entity should be customized to meet its specific requirements while accounting for the baseline standards set by the GDPA.

Here are some examples of privacy practices your privacy program may include.

Designating a chief administrative officer who will be responsible for overseeing the governmental entities' data privacy program, conducting an inventory of all the personal data collected and processed by the governmental entity, providing a clear data privacy notice on forms when collecting personal data or user data, ensuring that only the minimum amount of personal data is collected to achieve the governmental entities' purposes, disposing of personal data according to approved retention schedules to ensure that personal data is not retained longer than necessary, providing notice of a data breach to impacted individuals.

Data privacy practices like these provide a strong foundation for your data privacy program.

You should contact your entity's chief administrative officer if you are unaware of what data privacy practices you should be following.

You can learn more about these and other generally applicable data privacy practices by visiting privacy.gov.

Utah's forward-looking strategy.

Many of the data privacy practices have existed in various parts of Utah law for over 30 years.

As technology has advanced, some of these obligations have not been fully implemented by governmental entities.

The Government Data Privacy Act, GDPA, establishes a forward-looking strategy that helps address such gaps.

All new processing activities implemented by governmental entities must be compliant with the requirements in the GDPA.

Processing activities may include how the data is collected, organized, altered, accessed, or stored.

For pre-existing processing activities, entities are required to document areas of non-compliance and develop strategies to bring those activities into compliance.

This proactive approach ensures that Utah remains a leader in protecting individuals' data privacy while considering resource allocation and prioritization.

It will take many years to build mature data privacy programs and processes, but with consistent and disciplined efforts, all governmental entities in Utah will be leaders in data privacy.

Your role in data privacy.

As a government employee who processes personal data in your daily work, whether it's handling forms, maintaining IT systems, or providing services, your actions directly impact data privacy.

Here's how you can contribute to protecting an individual's data privacy.

Common tasks involving personal data, collecting personal data through online forms, best practice, minimize the amount of data collected, obtain clear consent, provide a personal data collection notice, encrypt the information.

Storing personal data in a database.

Restrict access to personal data to authorized personnel only.

Establish clear data retention policies that define how long personal data will be stored and how it should be used.

Conduct regular audits to detect vulnerabilities, sharing personal data with third parties.

Best practice, enter into formal data sharing agreements, anonymize or pseudonymize personal data before sharing.

Small actions like updating outdated forms or reporting potential risks contribute to a privacy conscious culture.

Conclusion.

Now that you understand the importance of data privacy, remember that we all have a responsibility to protect personal data.

By following the practices outlined in GDPA, we strengthen trust in our systems and protect individuals' data privacy interests.

At the Utah Office of Data Privacy, we're here to assist in prioritizing data privacy.

Together, we can build a more secure and trusted government for all.

Thank you for watching.

For more information, visit privacy.gov.

That was thrilling.

Thank you.

Let me know if you have any questions as we go forward tonight.

Any questions?

Let's cut Brian leads to the question.

Thank you, Brian.

Appreciate you.

All right, what have we got?

We've got two sets of minutes on the consent calendar to approve.

Do I have a motion?

I know that we approve the consent calendar.

Second.

All in favor?

Aye.

Any opposed.

All right, those are adopted.

Um sorry, Ben, to have had you waiting so long.

Item number seven on our council agenda is a voting item, and that's for the advice and consent of Ben Hill.

Um council.

This is this is a continuation of what we heard last week.

Does council have any questions or comments?

I will entertain a motion.

Go ahead.

Um Mr.

Ben Hill as our new parks and rec director.

I'll second motion and a second.

Any comments or discussion, council?

Madam Chair, just one comment on the motion.

Could we include the resolution number in the motion, please?

It's uh 26-02C.

Uh 26-02C.

It's also a voting item, so we need to take public comment on it too.

All right, as amended.

Uh, let's go ahead and open public comment on this one, and then we'll go for a discussion from the council.

I have no blue cards on this item.

If anyone in the chambers would like to make a comment on that, please feel free to come up to a podium or the podium.

If anyone online would make a comment, like to make a comment on this item, please go ahead and use the raise hand feature, and we'll call on you.

We have nothing.

Gonna close public comment on this item.

I just want to make a really quick comment on this.

Um, and that generally is to recognize the importance of our parks and rec department.

You know, we um we do advice and consent for all our departments, and some of our departments get a lot of attention.

Um, you know, police and fire and well-deserved attention.

They're just top of mind.

Um, but then we have the unsung heroes that work for Sandy, and uh the Parks and Rec department has brings such value to our community.

It's it's unrecognized.

They work so hard, they just they create the quality of life in Sandy that every single one of us enjoy, and I know is really important to our residents and our constituents.

So just wanted to take that opportunity to make that comment and recognize that we have the greatest individuals working in that department.

I appreciate their dedication.

I appreciate their hard work.

You know, some for some reason they never complain.

I don't know why.

They probably have reason, but we never we never hear from them.

We see them, we see the trucks out there, but boy, what they are contributing to our city and to the residents that live here.

It's just thank you for letting me kind of go on a soapbox and talk about just the importance of that department.

We have a motion and a second.

We uh I'm ready for a roll call vote, Miss Edwards.

Thank you, madam chair.

Ms.

Stroud, yes, Ms.

Houseman, yes, Ms.

Sharkey, yes, Ms.

Christensen, yes, Ms.

T'Susa, yes, Mr.

Deck Kaiser, yes, Ms.

Nickel.

Yes, Madam Chair, that motion carried seven to zero.

I got quickly nudged and I'm I appreciate of that.

Thank you so much, council.

Um, this whole entire process and working with the mayor and with Martin and the whole Sandy team so far has been uh truly impressive.

Um, and I'm so excited to get going.

So thank you.

Looking forward to working with you all.

Great.

Thank you, Mr.

Hill.

We appreciate that too.

All right, the last agenda item is an RDA meeting tonight.

So I will make a motion to recess the city council meeting and convene a meeting of the Sandy City RDA.

Do I have a second?

Second.

Motion and a second.

All in favor, say aye.

Aye.

Any opposed.

Casey, it's you.

Thank you, madam chair.

Uh, appreciate again the opportunity to be here and present.

Uh we have a few items on the agenda tonight.

I'm gonna cover um item number two, and then I'm gonna have Rob give him the opportunity to cover number three tonight.

The first item I'm going to discuss is an interlocal agreement, a proposed interlocal agreement between the city and the RDA.

As you saw in your packet, we're looking the proposal is for the city to sell about 1.1 acres of property that's adjacent to America First Field.

It was included in your packet as an exhibit.

It's the triangular property that the city is owned for a few years now.

The city purchased it originally was looking at that location for the potential fire station 31.

Obviously, that didn't work out between the new Monroe extension and you know the amount of square feet that took and then the size that was needed for fire station 31.

So that property is vacant.

So the proposal is for the RDA to buy that property from the city and to look at to doing a potential affordable housing project.

Again, because where the funding comes from, it's intended for affordable housing.

So the intention on that property would be for affordable housing.

Now that that doesn't, you know, mean that if the RDA board decided to sell it for something else, the money would just have to be re you know recouped in the RDA and come back to the RDA for the full amount.

But the intention that we see the opportunity we see is to build to build a an affordable housing project there.

We do have a proposal from a group, and you've heard me say this a few times, and new uh board member uh nick board members Nickel and Christensen, you may not have but we have been working with the Gardner Group and the Boyer group, they are under contract for the other city parcel of property that's just um east of fire station 31.

And so they have submitted a proposal to do a uh an affordable housing project.

This is fully owner-occupied.

Um it'll be about their proposal right now is 18 town homes.

And again, it's a it's a small parcel, it's only about 1.1 acres.

So we look at this as a good, you know, a good opportunity.

We just finished with the housing workshops, um, you as a as a council and administration.

So we see this as a good opportunity to uh to move um with it with affordable housing to increase our affordable housing in the in the city.

So, you know, without going to any more detail, I'm just open up to questions, but uh uh one other thing I do want to add is this opportunity with the RDA purchasing it allows the RDA to immediately close and um those proceeds will go to the city to the general fund immediately.

So that gives another it gives the opportunity for the city to receive the funds and then just allows more opportunity for the RDA board to decide what they want to do with the property.

So any questions, Mr.

Sousa.

Thank you.

Um trying to keep all this straight.

So approving this would effectively um I don't want to say allow, but the RDA would then purchase the property from the city.

Yes, correct.

There's nothing yet that would come after that to uh signal purchase of the property, correct?

No, this all as this does is allows the the city to sell um the property to the RDA and for the RDA to purchase it.

And it looks like in the memorandum there is an approximate purchase price.

That purchase price is $20.37 per square foot, and that's actually the full appraised value on the property.

Now keep in mind I did note in the staff report if the RDA was to turn around and sell it to Gardner Boyer for the affordable housing development or to another developer.

Um, you know, that's up to the RDA, then it would likely the RDA would turn around and probably have to sell the property at you know a decreased value to make the affordable housing development pencil.

As we've heard throughout our housing discussions, it's difficult to make you know pay full value for the land and then for the projects, the development depends on for the developers.

So we would look at the RDA would have to be right down the property, but that's what's good about the RDA is we have the flexible flexibility to do that where the city doesn't.

The city has to either do a 1082 study to show the value that they're getting that's equal to the value that they're selling the property, or they just have to sell it for appraised value.

There's a lot of wiggle room with the RDA if it you know if it it uh increases economic development, it's for the general welfare of the public and the citizens, you know, increases affordable housing.

There's a plethora of things that the RDA can do and sell property at a decreased value where the city can't.

So that's another um opportunity here.

Okay, so so the expectation then is that um approving this, the RDA would purchase it for approximately 978,000, some odd, right?

Yes.

And if if we if the RDA is considering um, I'm just paraphrasing to make sure I understand.

If the RDA is considering uh an affordable housing project with X developer, and there is a purchase that we could expect that we would sell that property for less than the 978 that we're purchasing it from, right?

If it's an affordable housing project, yes.

And then part number two of that is I recall um that this particular piece of property was, and I don't know the technical way that it was put in in language, whether it was a resolution or whatever, but it was funding for the overage of um the public works phase two, right?

And so what is the total of public works phase two?

Because I believe that we purchased this property for like 1.2 million.

So this is already decreased in value, right?

Yes, I mean Brian probably has that number.

I will say um for what the city purchased it for, the city purchased it for about 14 something a square foot, so it'd be selling it for 20 dollars a square foot now.

So you'd be actually making money on the purchase or on the square foot price, but because of the road, it's about 1.1 acres left over when they purchased the property originally was about 1.76 um acres, but I'm sure Brian has that number.

I don't have the exact number, I'd have to look it up, but it uh we pencil we budgeted this at carryover, we have it all paid for with this contemplating this per cell to the RDA.

Would there be any?

I mean, and I and I remember having the conversation, generally speaking.

I just wanted to, especially since we have some um council members um that have joined since those conversations were had.

I want to make sure that we all are on the same page in terms of um the purchase.

So given that we purchased it for less per square foot, but the but the overall purchase price in total was more than what we're purchasing it for now, right?

Well, the city paid 1.1 million for it, so we're getting a little less than what we paid for it.

Okay, but this is what we we budgeted this amount uh carry over, and so it will address the phase two deficit.

Okay, and and I know that Shane's kind of wanting to respond, but can I ask?

Let me just ask one more thing really quick.

Um so my question to be clear, because I can be a little convoluted when I'm in my head, um, is does this amount like what is the what is the final amount on the um public works phase two?

Is there any left over, or did we basically go this is what we need, this is what we're gonna sell it for?

No, there's not any leftover.

We need we needed this much, plus Ryan contributed from his carryover funds to add to it.

Okay, yeah.

Just remember uh the uh public works department bought part of the property up front.

So if you add that to the 900,000, we actually made money on the property.

Okay, and that was paid for from funds outside the city for that purchase.

Okay, thank you.

That was the um extent of my questions right now.

Thanks.

So I guess my question would just be uh so first this is an information item tonight.

Um you specified that all we're doing right now, at all you're proposing that we do at this point in time is have the RDA purchase the property from the city.

That's all.

Correct.

So in terms of the eventual use, if the intention is that the RDA will then sell it to someone else, that's the intention.

Will be brought along on all that, will be brought along on all that too, is the RDA board.

So it we are sp we are not specifying, we're suggesting that the use the eventual use would be for affordable housing.

But that's not what we're what we'll be specifying when we vote on it.

It'll just be the sale, right?

Exactly.

Yes, yep.

That'll be future things that but that'll be open for discussion with the RDA board.

Like I said, you know, there is a proposal that I could bring back to you.

Um, but that is absolutely up for discussion.

This is only to purchase a property to to move forward on that in the next step.

Okay.

Any more council questions?

Looks like not.

Okay.

Oh, Mr.

Pace.

Okay.

See, just to clarify on the future use of the property, because this property is located outside of the project area, you have greater flexibility to discount the purchase price to a future user if it is for affordable housing.

If it is not used for affordable housing, then you probably have to get fair market value.

So just keep that in mind.

But that's a conversation for another day.

Thank you.

Yes, other than if the RDA owns it and they sell it and recoup the price.

But yes, uh, you're right, Lynn.

Yeah, I mean, if if it wasn't used for affordable housing, um, we would have to get the appraised value back.

Is correct on that.

Thank you, Lynn.

All right, so I get the fun part of talking about the HTRZ.

Um, so this tonight, it's just uh formality of the HTRZ that's required to do before we can receive any tax increment financing on it.

Um, and so this is something that needs to happen at a later date, but we thought it would be good to do it now and also use it kind of as an opportunity to give an update on the HDRZ to those um new RDA board members and also those that that are on the the board before.

So just as a reminder, on in September of 2025, the housing and transit reinvestment committee, which is a state committee, formally approved the creation of the Sandy uh Cairns HTRZ, and that's really with these ones the only step that's needed to to create it.

So it it currently exists, but in the code, um there's uh a requirement that the city created it, but the RDA has to administer it and manage it, and before we can do that, the city council and the RDA board have to enter into an interlocal agreement that just specifies that you'll receive the money as the city and then you'll pass it through to the RDA and we will use it to administer and pay for approved um funds as permitted in the HDRZ application.

So it's just really a formality is what this step is.

And I know we included there was a question that was asked before about what's unique about the Sandy Cairns HDRZ is a big chunk of it is in our current Civic Center North project area.

So we included a map in your packet that shows the boundaries of the HTRZ and the current boundaries of the Cairns of the Civic Center North.

So the pink is the Civic Center North and then the red outline is the Cairns HDRZ.

And so the code specifies that if any of the overlap of the HTRZ is in a project area too, that we'll have to amend the Civic Center North before we can take HTRZ increment there, but we'll do that at a later date because it's not required right now.

Any questions?

Is this the HTRZ application that we're seeing in our who wrote it?

Who did it?

So that was done in-house by us, and then Gardner helped us make it look fancy.

That's pretty you guys did a good job.

Yeah, thank you.

This is good.

Can I can I add something?

Yeah, um Madam Chair.

We don't usually like to toot our own horns, but you know uh when we presented, it was Rob myself and the mayor to the state committee, and they did say you know, this was the most complete um uh best HTRZ application they've received to date.

So they let you know the mayor know that and us and in our presentation.

So like I said, I I never want to toot our own horn, but I figured you know, we've we spent eight months on this.

We worked with all the taxi entities or lobbyists with the mayor administration, and uh so it was a lot of work, but yeah, so just wanted to tune our horn one time.

You can do it every time you get up to the microphone.

No, that is against the rules at council meetings, so were there any other questions on that item, madam chair?

Council, no.

Okay.

Um the next item on the agenda is just the approval of minutes for the meetings of August, RDA meetings of August 5th and November 18th.

I'll make a motion to approve those minutes.

We have a motion and a second.

And a roll call vote.

Um board member Houseman?

Yes, board member de Kaiser, yes, board member D'SUSA, yes, board member Shroud.

Yes, madam chair, yes, board member Christensen, yes, and board member nickel.

Yes, that's all I have.

That's all you have.

Thank you very much.

Appreciate you.

All right, I need to make a motion to adjourn the RDA meeting and reconvene the city council meeting.

Do I have a second on the motion?

So move.

Second.

All in favor?

Aye, any opposed.

All right, that has taken us to the bottom of our agenda and two standing reports, Mr.

Mr.

Fratto.

Thank you, Madam Chair.

I apologize.

I'm going to be looking at my screen here.

Okay, a couple of updates from our office.

You have an invitation to the Hale legislative night in front of you.

Please let Chris know, ASAP, if you'd like to attend, and she will RSVP for you.

As soon as you can.

Thank you.

A reminder that the 21st, so next Wednesday, not tomorrow, but a week from tomorrow is local officials day.

I believe all of you are registered to attend, which is awesome.

I'll be there as well, and obviously the youth the youth council will be there, so it should be really exciting.

And then you got an email from Justin today.

We have the kickoff meeting for the management study of the public utilities department.

It is also on the 21st.

And then one final reminder.

We're going to do kind of an informal photo right after the meeting tonight.

This photo is not going to be our polished shined final council photo, but we need kind of a placeholder photo.

And so that's what it's going to be.

We're going to be out on the stairs in the hallway, and Liz is going to take it.

She's going to do an amazing job as she always does.

And the final thing that I'd like to go over is just the agenda for next week.

We are going to have our uh colleagues from the uh MVP shelter uh coming in to do their annual update to the city council.

Uh we are gonna receive an update from our uh former events coordinator and our our new events coordinator on the uh a look back at events in 2025 and a look forward to this year.

Um we've got uh a couple of uh first readings uh from council members uh Nickel and the Kaiser that are on the agenda.

Uh we have a public hearing for the summer haze annexation, which we discussed uh last month.

Uh we've got a uh the parameters resolution for the Arbor building that you directed be put on the agenda this evening, uh the auto mall code amendment that Mr.

Wilcox presented earlier tonight, and then we have a few uh items related to the presentation that uh our RDA staff uh just made uh that'll be on the agenda, a couple uh city items, and there will be an RDA meeting with some items for the RDA to consider.

So a pretty full agenda next week.

And then uh on the 27th, we're gonna have the update to our uh council budget priorities for the upcoming fiscal year.

We've got Matt Dixon coming in to help us out with that.

He's the same gentleman that did it last year.

Uh this one should be a little bit more succinct than the last go-around, which was two workshops, and again, that's because we're looking to just update this time.

We don't need to reinvent the will.

And that's it from me, madam chair.

Thank you.

Thank you.

Council member business.

Oh, Miss Nickel.

Rubbing the chocolate off my face.

Okay, um.

So I wanted to give a special shout out to IT.

They have been awesome.

They've set up my iPad and reported.

I've reported pushing a lot, and they are just like spot on with getting replies in that.

And yes, all of my pushing notices have been real pushing notices.

So and I wanted to thank the public commenters, uh, Mr.

Butters, Rebecca Collie, Doug, and Aaron, in particular Aaron, for her brave comments about the housing project that's proposed on 9800 South and 13th East.

And I didn't want to, I wanted to remind uh administration to try and touch base with Charla on the 28th, because you're um we've had uh delegates from recent come in, and they've also been able to do the 4th of July, and we would love to have them be able to participate on on uh when the other ones performing.

So Ryan is working with her.

Okay, awesome.

Oh thank you.

Um you preempted what I was yeah because I said I sent an email uh asking about that.

How can I help?

What's the process look like to get the date changed?

You're already on it.

So uh thank you for that.

Um I really don't have any any other updates other than just to let council members know I will need to join virtually next week um for our meeting.

But thank you so much.

Ms.

Christians.

Um I just wanted to say thank you to the police department, Amy Bryant and Chief Arnold.

I can't see there you are.

Hi, and uh Mayor Zoltanski and Shane and Katie, I believe.

Yep, for all coming and hosting the uh crime update for Historic Sandy last night.

I thought it went really well.

There were some awesome suggestions that came out that um uh the administration and I are gonna work on together, and um hopefully some really good things to increase the neighborhood watch and help the situation.

So just really appreciate that.

Ms.

Trapp two committee meetings last week, so help you Sandy.

Um, and uh you know, they started out and they did this last year as well, but kind of went around uh the different community partners, you know, just talking about what they do to help the city.

And you know, there's always great things going on in the library, uh the the club for boys and girls.

Um they really talked about so Meals on Wheels uh with the Salt Lake County aging services, you know, they're looking for volunteers, it takes about an hour.

You can just sign up on a specific day, you go pick up the meals and drop them off.

But uh the uh the seniors and the residents really appreciate that.

So if anybody knows anyone, um you know they're uh always looking for for volunteers to do that.

Uh and then uh we had our youth council meeting as well, and they are getting ready for uh next week meeting legislators up there on the hill, and you know, hopefully they uh we shifted.

Uh Liz and Chris went virtual with it, and I think it was kind of the first time that I've been a part of youth council meeting that they've done virtually, and they did a great job with it.

But those are little technology natives.

Um but uh discussed about you know some possible policy that they can hopefully prepare and present next week, and uh a lot of great ideas, and that's you know, these high school age, you know, teenagers just coming up with a wide variety of ideas, but they really honed in on for them was affordable housing and just looking at that uh that component and and the challenges, you know, as they start aging into that um, you know, that that age group will that'll be looking for housing and and rent costs.

So, you know, that was uh really interesting to listen to them and hopefully you know be able to be selected and move forward and you know be up there, and if they are one of them last year uh when they were able to present, you know, so council you know come in and support, you know, watch them and and you know listen to the the rest of the youth councils as well because it's you know that those are our future, those kids up there are our future.

So you know, but fingers crossed with that with that, and looking forward to it another year, you know.

Both Liz and Chris, you do an outstanding job with that.

So I know really appreciate everything that you do with them and they do as well.

They're always so complimentary of the two of you.

So that's it.

Uh representative Clinton Oakerland has uh uh offered to take our youth council on a tour of the the capital, so he graciously accepted that uh invite extended to him.

Thank you.

Mr.

Mr.

Sousa.

Thank you, Madam Chair.

Um, I just wanted to mention something that I plan to begin working on again.

Um it has to do with the commercial truck parking ordinance, and so you know, Mr.

Butters has come for the last few years to express his concerns over the ordinance, and and I don't know if the council um knew at the time that the ordinance that was passed effectively um prohibited truck parking in anywhere in Sandy.

I don't I don't think that that was the um stated intent or known intent.

So um, but ultimately when when we started looking into this, um it was myself and council member Sharkey and the the previous um district one council member um the map so we we had Zlako take the ordinance and bump it up against a map and show us you know, based off of the language and the ordinance where is allowed, and there were two spots, and one of them actually had a fire hydrate in front of it, so it wasn't actually a spot.

Um I think that there maybe has been one change since then because the a section of Monroe Street exists now that didn't exist then that may you know fall in in with the ordinance, however, should housing go there, then that would eliminate that, right?

And so in working with Mr.

Butters and others that you know he's kind of championed this conversation to continue, and others that have an interest um uh professionally from an employment standpoint.

Um I do want to start working on that.

So if any council members have any interest in joining, then let's um get together and and do that.

So I will reach out.

Thank you.

Thank you.

And I'll give my council member business.

Um council member Nickel and I spent a whole lot of time uh yesterday on both uh policy and budget.

We attended the Utah Taxpayers Association pre-legislative breakfast.

That was a three-hour ordeal.

Um a lot of the legislators came and pitched their bills, and there wasn't a lot of friendliness in the room.

So I can then we went to the LPC meeting, another two hours of really some repetition.

There is a common thread, guys, that's a little bit concerning, and that is the legislators believe that all state agencies, local agencies, everyone needs to tighten our belts and cut costs.

They believe that the cost of living has gone too high in Utah, that San that Utah is no longer Utah, and we are one of the most we're getting to be one of the most expensive states in certain ways across the country.

Highest tax rates of any red state in the country.

Um of the ways they want to rein in spending is to is on tax increases.

There is a common thread here, it's very worrisome.

We heard about it from several.

We heard these words.

So in the state budget this year, uh govern Governor Cox's budget was 2.6%.

So I don't know how you buy police cars.

I don't know how you do the necessary things.

We're gonna we're gonna need to work very hard with them.

We do know that the chair of the Rev and Tax uh Rev and Tax on the state on the House is Stevie Lison.

So I have already started talking with him to get him to understand our point of view.

I know we all will probably need to do that.

It's a little too early yet for us to start putting out APBs on certain things, but the the commonality of this thread is clear.

They feel that municipalities, school districts are all raising taxes too much.

Um I have argued that if they set a cap, which is the proposal of some of these bills that are coming out.

There's one that's coming out with a cap of three percent, one that's coming out with a cap of five in any given year.

Um my argument is that will increase taxes overall, because if you put restraints on us, the logical assumption is that we'll we will raise taxes more maybe more than we need to in order to protect ourselves from something unexpected, and I think it backfires in consideration of the taxpayers.

I think we will just raise taxes more in the face of a an annual limit.

So that's my point of view that I've tried to argue, but that is that's what we're facing.

There's certain things there they're they're feeling like there's there's some proposals that we may lengthen the truth in taxation period.

Um we'll see where that goes.

The feeling is that maybe we ought to adopt our budgets in April or May instead of June.

Um so there are that the purpose of that is to give the public a longer period of time to engage.

Um again, I think some of this in is rooted in the legislators not understanding what we do and our business, and so I think more than ever it's gonna be important for us to get involved and to talk to our legislators and bring them along on our point of view.

Um also Mr.

Pace and I had the chance to host the American Preparatory Academy's field trip.

It was really fun.

Uh, we had so many questions.

They we couldn't answer all their questions in the 40 minutes we had with them.

So it was wonderful to have so many questions coming our way from these um teenagers, and it's but that was a very fun experience that I appreciated.

And it's what that was a very fun experience that I appreciated.

All right, moving on to Mayor's report.

Madam Mayor.

Thank you, Madam Chair.

Uh been getting ready for the legislative session together with everyone on administration and preparing.

So pleased that Ryan Meekham is joined the mayor's administrative team to assist on government affairs and the public affairs outreach.

Thank you for attending LPC with me and Lynn Pace yesterday, and all the preparation and coverage on important committees and representing the city on at every level of government.

It's a big responsibility and a fast schedule, so I'm so grateful for your support, and already we're making a lot of headway in progress because of your presence.

So thank you.

So there was a Shoshone elder who spoke was the Kennedy speaker, Darren Perry is his name, and he spoke just so beautifully about affirming the relationship with nature, especially in our modern times.

And he spoke about his native tradition being viewing the mountains, the rivers, the trees, the air, not as resources to be consumed, but as relatives, like literal relatives and relations, and speaking to relations throughout generations through nature.

So such a beautiful and affirming experience as we proceed forward and we applaud the UDOT announcement moving forward with the enhanced bus service.

While, yes, the legislation is continuing protecting our watershed interests, protecting our traffic interests in Sandy is very important, so encouraged by this news.

And to those who say cities don't have a role in Canyons transportation, it's a UDOT matter, it's a state matter.

Well, I think we know from our representatives on the state level from our uh very productive relationship with UDOT that the city's voice is very important.

When we speak united, we stand united, we create progress.

And the UDOT announcement, they did not have to move forward, but they did because they know the resolve in Sandy.

So I'd like to commend our residents for standing firm, uh, expecting that enhanced bus service to move forward, and we will be seeing that.

Uh the Central Wasatch Commission received a presentation from UDAP's representative in the canyon.

You can should should all go and view it to hear what that's going to look like.

That's bus service running every 10 minutes, rapid reliable bus service to serve our canyons.

So that's really exciting.

I want to congratulate the Sandy Police Department that had promotions and new hires total of 10 and such great turnout from retirees and families from the police department last week.

It was great to see the community support and so many officers, including our new officers and new hires, and and meet their families.

So welcome to all and congratulations on those important promotions.

The uh thank you, Councilmember Christensen for attending the neighborhood watch meeting last night.

That was the second neighborhood watch preparation meeting that we've had since uh December.

And actually, two so two neighborhood watch planning meetings plus coffee with the cops uh with the cops it designated for his the historic Sandy community.

So our police department is building a community presence, strengthening the community, strengthening relationships between the community and law enforcement.

The purpose, of course, community policing is to establish that trust.

So the police are viewed not just as the authority as power or control, but community partners and public safety.

So neighborhood watch is critical for historic Sandy.

We really struggled to uh create momentum for a neighborhood watch.

Uh we've attempted many times, but now it looks like we've got a group of determined citizens who are going to carry that forward, and I'm so grateful to them.

The first meeting we had about 20 residents come out, and last night a group of hardcore six, so it was wonderful to talk about the crime statistics, what's happening, and uh everything from traffic, graffiti, um the rare incident of violent crime, but working together how we can combat crime and make it safer for everyone.

And uh we're working diligently on the administration side, and I'd like to invite interim chief Arnold to the podium to make an announcement on a brief announcement on an upcoming event that was just scheduled today, but it's going to be a very quick turnaround.

So I'd ask the council to help get the word out on this.

Um Thursday uh January 22nd from five to seven at night.

We are going to be holding a public safety and crime prevention fair at the bicentennial uh park indoor pavilion there for uh the community members of Historic Sandy.

Um what we are going to be having there, um we're gonna have uh about 10 to 12 different booths in there, ranging from the Metro gang unit, talking about gang free um choose gang free is what it's called the booth.

Uh we'll have our victim advocates, we're gonna have uh recruiting, we'll have our dispatch center there, we'll have our homeless liaison officers, we'll do doing canine demonstration.

It's an opportunity for the residents to come out and see the the resources that are out there uh for them with the from the police department and to make sure that uh we're involving everyone.

Um obviously uh when we are uh working with our our neighborhoods, they need to know what's what they can count on us for and what resources are there, and that's what we want to do.

This was uh on Friday.

We will also excuse me, we will also be doing a community outreach program where we will be going out and walking uh the neighborhood and going and reaching people that we weren't able to reach through the community fair, and so uh that will be from four to about 545, where we'll we'll be walking the community and knocking doors, greeting people walk or that are out and about.

So we're gonna try to uh uh include other uh agencies with us in this uh in the public safety fair, including tracks, police.

Uh they are right there in the middle of of it all.

Uh also uh we will be having Sandy.

We've invited Sandy Fire to come and hang out with us.

I'm not sure if Ryan is gonna bring uh Freddie the fire truck or a big fire truck, but uh we've invited them to come and hang out with us as well.

So but that's something that we we're we're reaching out to the the neighborhood there and inviting everyone to come out from the historic Sandy area.

Thank you.

Miss Edwards, I think you put that on our calendars, right?

Okay, thank you.

We'd be very honored, counsel, for your attendance and support.

And I just want to tell the residents of Historic Sandy we hear you, and you can look for a personal steady presence and a friendly presence from the Sandy police to strengthen those relationships.

That's all, Madam Chair.

Thank you.

Mr.

Pace.

I just have two things.

Um on January 29th, 30th, and 31st will be the annual point in time count, 4 a.m.

in the morning.

Um City Hall will again be used.

Uh this will be our last year as a staging area.

They'll they'll go to another city next year.

But um, we're still look, we're of course looking for volunteers.

So if you would like to be involved in that, please call uh Martin Jensen.

He can get you in touch with the right people at the county to do that point in time count.

Uh also on February 25th, uh the city's gonna hold its annual health and safety fair upstairs in the multi-purpose room.

It usually starts at nine or ten.

Thank you.

Oh, last thing, thank you for allowing us to continue to move forward on the Arbor building.

We appreciate your um work on it and and the ability to continue to work on it.

Yeah, I'd like to add thank you for your thoughtful consideration.

Thank you to the staff for running the analysis and so many hours of planning and preparation.

Nice teamwork.

And last but far from least.

Uh best for last, clearly.

But um, thank you for your comments about parks and record recreation.

Also, um, I'm biased, but we are an amazing team, and I'll make sure to pass that along.

Um, so picking up where we left off last week.

We're still working on cement, uh, concrete, pouring on footings and foundations.

Uh, we were waiting on Rocky Mountain Power to move a transformer.

That's been done now, so we're trucking along.

Um pun intended, but uh there's a couple concrete pours going on this week to help finish out the field house side and the elevator pit.

Uh they also dug a huge hole for our search tank, which is part of our pool mechanicals.

Um, so that's there.

Uh they worked on the masons for the brick, the CMU.

Uh we'll be here on Monday.

So they did start putting up all of the columns.

They put up about 12 today.

Um, so the it's going, it's going so good.

And um we should see some delivery of some steel, some C U CMU blocks, and they're digging trenches for utilities.

But do you guys have any questions?

Other than I'm so excited.

Thank you, Lois.

So are we?

We find it a little bit hard to believe that we're hearing these words too after waiting so many years.

But thank you.

Thanks.

That's it.

I'll entertain a motion to adjourn and take a photo.

Motion to adjourn and take a photo.

All in favor, aye.

Any opposed.

Thank you.

Good night, everyone.