So one of uh the items that we can train on is ethics.

Um that's what we're gonna do tonight.

So as planning commissioners, you are functioning in a city capacity and have to follow the ethics rules that we all have to follow as well.

Uh similar to our public officials uh that are elected, uh any city employees, we all have to follow the same part of that text.

And so this is a training that the city puts on for us every year, and so we're gonna share that with you all tonight.

Um every year you're also required to provide disclosures to the city.

And this will explain the reason why you have this supply those and the ethical reasons for doing so.

We'll go through that and uh let me know if you have any questions as we go.

I'll refer to this act as the ethics act throughout this training.

The state ethics act is found at Utah Code annotated beginning with section ten.

The ethics act applies to all Sandy City.

Elected officers, which means the mayor and city council members, appointed officers, which uh includes statutory officers like your department directors, and the planning commission, board of adjustment, and other city boards and committees.

And it applies to all full and part-time municipal employees.

The ethics act does two things.

It establishes standards of conduct and it describes conflicts of interest that must be disclosed, some in writing and some must be disclosed verbally.

If the gift would tend improperly to influence you to depart from the faithful and impartial discharge of your public duties, or if you know the gift is primarily to reward you for taking official action.

The Ethics Act doesn't provide much guidance on what a gift is.

The Ethics Act describes two things.

First, a substantial economic benefit tantamount to a gift.

This phrase includes a loan at an interest rate that is substantially lower than the commercial rate than currently prevalent for some similar loans, and compensation received for private services rendered at a rate substantially more than the fair market value of the services.

Those are just two examples.

Second, the Ethics Act refers to gifts of substantial value.

But the Ethics Act does not define the term substantial value.

The Ethics Act then tells us what is not a gift.

The following four things are not gifts.

An occasional non-pecuniary gift valued at less than $50, an award publicly presented in recognition of public services, any bona fide loan made in the ordinary course of business, and a political campaign contribution.

Unfortunately, the Ethics Act does not provide any other guidance.

Assume you work for Parks and Rec.

The department has decided to request proposals for to purchase new lawn mowing equipment.

A friend of yours works for short grass mowing products located in Madison, Wisconsin.

Their friend calls and discloses that shortgrass mowing products intends to submit a proposal to the city.

And your friend invites you to travel to Wisconsin to inspect and test its law and mowing products.

Of course, the city pays your travel to Wisconsin, but while you're in Wisconsin, your friend offers to take you and a coworker to a Green Bay Packers football game.

The cost of the tickets is $150 per ticket.

Tickets are gifts and you should decline them.

It's not always easy to determine what is or is not a gift.

So the safest course for you as a city employee is if anyone offers you anything, decline and ask your supervisor.

Next, let's talk about private controlled or protected information that you receive or have access to as a city employee.

Pursuant to the Ethics Act, you may not improperly use or disclose such information.

The term improper disclosure means giving information to any person who does not have the right and need to receive the information.

The term improper use means to use the information to further substantially your personal economic interest or to obtain privileges or exemptions for you or others.

The terms private, controlled, and protected are defined expressly in the Government Records Access and Management Act, also known as Gramma.

The definition of those terms is beyond the scope of this training.

So the safest course for you as an employee?

Treat all information as private, controlled, or protected, and ask your supervisor before disclosing any information.

Now let's talk about using your position at the city.

Pursuant to the Ethics Act, you may not use or attempt to use your city position to further substantially your personal economic interest or to obtain privileges or exemptions for you or others.

Assume you work for the police department.

You own investment property in Sandy City, and there's some vacant property next door.

A development is being proposed for the vacant property that you believe will increase the value of your own investment property.

Because of your employment, you know some of the planning commission and city council members, and you use your employment relationship to persuade the planning commission and subsequently the city council members to approve the development.

That would be improper.

Never use your city employment to gain any special personal advantage in a non-city transaction.

Finally, let's talk about receiving compensation for assisting another.

Pursuant to the Ethics Act, you may not receive or agree to receive compensation for assisting any person or business entity in a transaction involving Sandy City.

The term compensation is broadly defined as anything of economic value.

The term assist is broadly defined as to help or offer to help or agree to help in any way.

The term business entity is broadly defined as any kind of business organization.

Assume you work in the city's finance department.

The city wants to hire an outside independent auditor, and as a secondary employment, you work after hours for easygoing auditors.

Because of your inside knowledge of the city's finance department, easygoing auditors asks you to be the lead in getting the city's contract.

Of course, you'll be paid for your work.

This would be improper.

It's not always easy to determine when you must disclose something and when you shouldn't.

The safest course for you as a city employee is in any transaction with Sandy City in which you are involved, ask your supervisor first.

There is an exception to the rule prohibiting your receipt of compensation for assisting someone in a city transaction.

First, you can make a written disclosure, and second, a verbal disclosure.

Let's talk let's talk first about the written disclosure.

You may file a sworn statement with the mayor stating your name, the name and address of the person or business entity you are assisting or intend to assist, or in which you have a substantial interest.

The term substantial interest means a legal or equitable ownership owned by you, your spouse, or your minor child, and is 10% of stock or other ownership interest involved.

You must also disclose a brief description of the transaction involved involving the city.

The sworn statement must be filed 10 days before you agree to assist or 10 days before you receive the compensation, whichever is earlier.

If you're a city employee, you must also verbally disclose the same information to your immediate supervisor and other city employees who may rely on your evaluation of the transaction.

Or if you're a member of the city council, planning commission, board of adjustment, or other city border committee, you must verbally disclose the same information to the public body of which you are a member in an open meeting.

And you must disclose it immediately before any discussion regarding the transaction.

Remember, the Ethics Act has two purposes.

It establishes standards of conduct and it describes conflicts of interest which must be disclosed.

We've been discussing the standards of conduct, and now we're going to discuss the required disclosures.

You must file a sworn statement with the mayor if you are an officer, director, agent, or employee of a business entity, or if you own a substantial interest in a business entity.

And the business entity is subject to the regulation of Sandy City.

Pursuant to state law, the sworn statement must be filed on two occasions.

First, when you are first employed by the city, and second, any time after you become employed if your position in the business entity has changed or the value of your interest in the business entity has increased.

However, the city has created a form to assist you.

It's called the disclosure statement of interest.

And city policy requires you to complete the form annually in January.

However, you should complete another form during the year if during the year your position in the business entity has changed or the value of your interest in the business business entity has increased.

If you have any questions about uh fit completing the form uh or you want to get a copy of the form, contact human resources.

You must disclose in the sworn statement the position you hold in the business entity.

For example, are you an officer, director, or employee?

You must also disclose the nature of your interest in the business entity.

For example, do you own stock or are you a partner?

And you must disclose the value or interest in the business.

If the value is less than $2,000, you don't need to make the disclosure.

And life insurance policies and annuities associated with the business are not considered in determining the value of your interest in the business.

If you are an officer, director, agent, or employee of a business entity, or you own a substantial interest in a business entity, and the business entity does or anticipates doing business with Sandy City, you must verbally disclose the nature of your interest in the business to your department head if you're a city employee, or if you're a member of the city council, planning commission, board of adjustment, or other city board or committee, you must disclose the conflict to the body of which you are a member in an open meeting.

And the disclosure must be made in the open meeting immediately before there is any discussion regarding the proposed business.

Any other personal interest or investment that creates a conflict between a question?

Yeah.

Oh, I have a question.

If your business is intending to do business with San Diego City.

But I don't know if it's going to come before the planning commission.

You want me to disclose in an open meeting that I have a conflict?

This would be the Darian.

Huh?

This would be the Dary.

That question.

So the So the City has put out an RFP for an economist.

Right.

We have an economist who would like to do that.

I talk to the person running the RFP and I'll write a letter recusing myself from any interest if it comes to the planning commission.

And I have nothing, I'm not a cottage, so I mean do I need to do that in an open meeting in planning or just wait and see where it goes, and then if it comes to the planning commission, I just stepped off.

So I think that you just need to do the written disclosure.

The only time you would have to disclose it in the meeting was if it came up for discussion in the meeting.

So if we have we've done that before disclosure, I feel like I have every year.

You do it every January, and so if something changes, then you would do it again.

But I think I did it.

I think you're in violation.

I live in violation.

I blame this law for why the political system in the United States is broken, but I'll talk about that in a minute.

Um so if you're intending to do a transaction, I think you disclose the transaction on a case-by-case basis.

It's been a while since I've read the actual statute, so I'm taking what I kind of remember out of what he's presenting.

Um what the but I think that goes to the mayor.

So I think you just go to the mayor with a written statement that says, you know, my company.

I'll just write the letter to the mayor and put it in council.

Yeah.

Yeah.

My company is considering doing business with Sandy City, and I'm a planning commissioner.

Yeah.

And there's a form that we can also have you fill out too.

Yeah, and so the annual form, does that is that for like an immediate transaction?

So do you change your form every time?

I can't.

I'm trying to file an update if if that status is changed.

I thought that form was if you had an interest in the disclose any interest you have in the city businesses or ownership, or that you probably already disclosed because you probably already thought that your company might do business to say.

Oh, okay.

Well, then you'll want to update your form too.

Okay, so I need to talk to somebody write a phone.

Yes.

Have somebody send it to me.

I have to write a letter out.

Other questions?

Yeah, this law changed the politics in the United States.

Do you know that?

Because it used to be that Democrats and Republicans would go to basketball games to me, and we'd sit in a skybox and they would talk, and then they can friend it.

But when this law was passed, I was working at the state when they started passing flaws all over the country.

Little by little, that stopped happening, and they became more involved in their own echo chamber.

And pretty soon the diversion happened.

Because when it originally studied 100 $75 now that the filed down to $25, and that brought back up and so yeah, this this law had well-intended meeting, but the consequences I think it's been disastrous for us to last because nobody talks to each other.

They just live in their own little echo chamber.

It's a mess.

It's crazy.

That's all.

Uh it doesn't let me all personal interest or investment.

They took the ability away from us, then.

You can also make a verbal disclosure of the conflict.

To your department head, if you're a city employee, or if you're a member of the city council, planning commission, board of adjustment, or other city board or committee.

You must disclose the conflict to a body of which you are a member in an open meeting.

Any municipal employee who has filed a sworn statement with the mayor, which we talked about before, doesn't need to make the verbal disclosures that we're discussing under uh section 10-7-1307 or 10-3-1308.

If you have any questions about the ethics act, uh please contact human resources or the legal department.

We'll do a collective uh QA here.

Uh it's not really true.

Final answer?

Yes.

Who does this apply to?

That's true.

True or false, you may not use your city position to further your personal economic interest or paint privileges for you or others.

No, that's not accountable for that.

Never seen anybody help me.

But it happens, well, thinking that we all if you knowingly and intentionally violate the Active Act, the city enters into a transaction because of your violations.

True, true.

And lastly, doubles don't want to load very long question.

So this kind of gets to the question you had.

So if you if you own the firm or have an interest in the firm and they're doing business with the city.

It's the most complete answer.

It's the most restrictive.

And it's also the correct.

Okay, good job.

That is a skill in and of itself, isn't it?

Wow.

Absolutely.

Yes.

Or you can watch the video of of us on his own type.

Uh he can play that.

Any other questions or discussion on the topic of ethics and how it applies to you as planning commissioners in your role uh with the city.

I have a question.

The first slide articulated a clear gift.

I think it's a curious gift.

I've never in my life seen the word.

It's a little animal.

That fits because I have your personal order.

It's like a snipe.

So you get bigger than that.

Yeah.

Even if it's less than $50, I think it means it can't be cash.

But I'm gonna Google it.

Relating or just the enough money.

Uh okay.

Related boy.

So if someone gives you $20 in cash, that's not a non-pecuniary gift less than $50.

But if they buy you lunch, also today, that might not be less than $50.

But in case it is less than $50, that would be non-pacuniary.

That's what it says means relating to or consisting of money, financial matters, or something quantifiable in monetary terms.

Often used in to describe losses, damages, or benefits.

Which would be non-screen.

So it's really funny that they say non unionary value.

And dollars if you're not going to be able to do that.

So anything fiable.

But I think if it's a ticket or a meal or you know, like a t-shirt or water cup, or you know, like the kind of things that people hand out for that are just not expensive, and they give them to everybody not to induce you to make a certain decision.

No, it's true, you know, we do a lot of conventions, and we'll we'll buy a ton of that junk.

Yeah.

And it's all under 50 bucks.

Swag.

Yeah, it's the cheapest script.

The cost is just putting it.

So the question is can you go to the table and take one of everything?

Well, yeah, I'm using a golf ball.

50 I heard equate by five bucks.

Yeah.

Five dollars to put your name on it when you hit them, they pull up.

Yeah, you know, good for that's not good for game recognition, is it?

Yeah, but everything's just really cheap.

I mean, the the whole swag of gift world is crap.

Yet I still find myself crapping stuff at least A whole like another pen that I don't or another stupid big paper that we're gonna do.

Some of my best are from the safety error.

I missed that.

I'm always surprised because I pick it up and use it because I can't find another one, and I'm like, oh my gosh, this reliable works well.

Yeah.

Oh, you know.

Why?

Because I can't touch that.

And it's not about it's just there's nothing wrong with it, but it just needs to be different.

Right.

You know, I sat down the first thing I need to just the same.

It's just a bad app like whether it needs to be just exactly yeah.

If they were up, I would have moved it down.

Yeah, I love watching the people who demonstrate how to use these chairs.

Because you know, we buy up a lot of furniture for our clients, and you'll have somebody come in and really understands the chair, and they'll start going through all the things, and pretty soon they're confused themselves.

They're too complicated.

So remember when ATT came out with that black phone, and it had too many cuttings on it, nobody could figure out to do them all.

That's me.

But the one now is light switches.

Oh, yeah.

You can walk into a room like this, brand new, and there's a thing on the wall that's a panel, and it's got 12 buttons.

Yeah, smart switch.

And you can set it to do anything.

You can set it sing to you.

I hate the things.

Yeah, because you just want to vote on it or I just want to walk into the room and have a light spawn.

Yeah.

I don't I don't know that I need to have 16 levels of dimming.

Yeah, set the vote.

I should have leveled that.

It's got some load lighting going on too.

We don't want the full brightness on it.

Q111 trough lines.

From 1990.

That's climbing commission right there.

Well, rest of like haven't they outrun these lights don't they have like Mercury or something crazy?

Long a lot of other stuff.

Fluorescent crap.

Yeah.

You just can't spend any more than a half hour in here.

I'm not sunburned.

I don't like pants you can see.

We're all screwed.

Spend way too much time.

Or mental deficiencies.

Well, I've got that.

That's the thing that says time to get if we're done uh dialoguing on this topic.

Um that's all we've got for tranquil.

Wow, that's well thanks.

Yeah, that was I did think of something that I wanted to bring up with you.

Um so uh with our staff reports, we have tried to kind of come up with a a standardized form uh to those things, but we're wondering for feedback from you since your target audience as well as the public.

Um if there's any things that you would like to see changed or altered or different um items of information that you want, more glanciable information, um anything, any feedback that you have on our staff reports that you'd like us to incorporate and kind of make a standardized feature too or something you see in other communities that you like I've always stopped here for I don't have any choice.

Not you're fishing for compliments, just no no no, I just uh I can't think of anything that's missing.

I think a reminder on sometimes if it's a you guys know it's a heated item.

Yeah, to we should discuss that ahead of time, yeah, ahead of time.

Yeah.

Yeah, give us not in the report, but ahead of time, or we just do it all the time and make a standard.

Yeah, that's what I would prefer.

And not just pick between meeting twitch meeting we do it.

It's like they can talk twenty hours, and then all of a sudden you go two minutes, and then all of a sudden they're just stuck before they should have.

Well, if it's a a lot of people want to talk, we try to limit it to two minutes.

I just think we ought to do it as a stand.

Yeah, city council does it as a standard.

Yeah, I think three minutes just as a straight standard.

Because we've had better and equal.

We've had those people show up with 17 pages of written stuff that they want to stand there and read.

You know, they read like the first three pages and then cut them off.

And they can always remind it and write.

And yeah, they could write their talk tonight.

Sometimes they send us an email and then they read it to us in the end there.

Thank you.

I haven't quite never happened before.

I have I have a question.

What's happening next Tuesday with the city?

I can do I can go through that.

So next Tuesday, in fact, I was supposed to, I'll I'll do it now instead of my director's report because we have time.

Um so next Tuesday is kind of the kickoff meeting for our development code of rewrite.

We haven't done it since 2013.

And with the new general plan approved, it's the great time to do it.

We're implementing a lot of the things in the general plan and so forth.

So Tuesday night is the first meeting with our consultant to kick that process off.

So yeah.

And it should only be about 45 minutes long, they're saying.

So what they're gonna ask you to do next Tuesday night, we're not gonna have it in the multi-purpose room.

You're invited for dinner at 4 30, and then we would just go in the chambers where we meet.

They're gonna ask all of you to come up and sit up there so you can listen to the presentation with them.

And then we'll go through the presentation and answer questions, and that's really what it all it is on Tuesday night.

And then after that though, they're gonna um take a few minutes and report on their housing workshops that they did.

They have a final report now ready for that, because that's gonna be a big deal that we're gonna give to the consultant to some direction and some things that they want included.

So they're asking you or inviting you, you don't have to, but they've moved that up right behind, so if the planning commission wants to hear that, they think that would be a great opportunity for you to hear that as well.

Because that's gonna affect a lot that we do as well.

How are they gonna get solid findings?

They'll have chairs up there.

That's true.

Yeah, labs.

Yep.

What's the time?

Shoulder to shoulder time meeting.

I guess we won't have these.

And then I then and once once the first discussion is over.

Just so it's not awkward.

I told them I'll tell you you know, they ask us to mention to you once that first is over during if you're staying for the housing workshop or not the workshop for the housing presentation, which is supposed to be about 15 minutes is all, come back down and sit in the and then just kind of watch that normal because it will be kind of crowded to stay up there long or so.

Cindy Sharkey's gonna ask for you to go down at that point because she asked me to bring that up so it didn't seem awkward that she's not kicking you off.

Yeah, yeah.

At that point, she's just gonna have to go down and sit with staff and she is right now.

Yeah.

So 4 30 for dinner.

And then what time does that presentation?

5 15.

So there's you don't show up at 4 30, that's okay.

Okay.

But 4 30.

If you want dinner, then 4 30 is when you're starting to 4 30, but you can kind of come and grab it.

They would love for you to come and mingle and eat dinner there too.

That's what they have to hold on.

Yeah, right.

Yeah.

Are you going to record that by camp either then?

The whole night recorded.

All say counseling.

Absolutely.

Yep.

They video it so you can watch the, you know, and that's that's a great point.

Yeah.

Two speeches.

Yeah.

I think it's a good thing.

But that's a that's a good comment.

So thank you.

If if you can't be there, you know, there's always that, you know, you can always go in and watch it too.

So that's a great point.

So it's dinner and then dinner and a movie.

A movie.

Yeah.

And then we sit at the dais immediately.

Yeah.

You just walk up and sit there.

Yeah.

And then she kicks us off.

And we can stomp out.

Well, hopefully.

Well, not really stomp the back.

Hopefully you come down and say 15 minutes because they're hoping you'll watch the housing thing that they went through and kind of the report, so you can kind of see the direction that they're giving the consultant through their report.

Okay.

Okay.

And it'll be information that will likely come back to you as a form of a code method.

Who's the who's the housing consultant?

It's the same as selling us.

It's our landed on the code update consultants.

Well, the one that they if you're talking about the report they wrote, that's just in the in staff workshops that the council held.

Their own staff that had written this.

Yeah, that they're presenting.

That's their own staff that's just put together what they went through.

But our consultant will be there.

Yeah.

They have pretty good land planning and consulting.

Quite a few planners that they have a question back to 15 minute thingy and whatever.

So if someone gets up there and they're being a little bit agitated and or calling out people in the city, or like what do you do?

Or you just you just go through it, it happens all the time.

The one guy got ruling, that's when we kind of interrupted and said, Hey, you know, that's he didn't come to city council, by the way.

I don't think his family brought him.

That's where uh our chair would would also want to step in and make sure to keep the quorum in the room.

Just say hey, that's that's inappropriate all of the chair to address that.

No personal targets of Mr.

Warner.

So really might right.

I mean, that's you know, I mean, that really is up to the chair to control that and and say that that's not what we have here.

That's unacceptable.

You know, if it gets really out of line, or if they start addressing how they're often to assign it through the planning commissioners, that's also the role to say sorry, you're directing your comments to us, not to the city engineer or whoever.

Then the guy with them was taking pictures of us all.

I know they can do that, but it was just smile away.

Smile is number one.

Well, you show them.

Is there if not horse isn't the right word, but if it if it gets a little unruly, do we have I do?

I have a mechanism to have a police officer come up and really quick.

And and we can change and leave if you're wanting to like the audience to get taken care of by staff.

So I mean, if it really is that bad, you could request a recess.

And I do they do they do recess by motion?

Yes.

Yeah, so you would just do a motion and actors and success and I haven't seen that happen.

No, and but that guy was fairly rude last time, but you know what?

We get shots taken all the time out of it.

I mean, we live with most of it.

But if it got to the point where you felt threatened, you know, we would I would have an officer come up.

And if we know a meeting is going to be controversial ahead of time, we always have an officer come to our meeting ahead of time.

Just to have that presence.

Yeah, you can't.

You know, remind people that they need to help be on their best behavior.

Take care of it.

If you ever want to see really bad attendance at public meetings, you can sometimes find video on YouTube.

Unless that's gonna scare you away from being by don't forget I said it.

Yeah, I take it back.

I work.

One of the things you may want to do is put that thing on the agenda.

I think it is on the it is on that we just haven't followed it closely.

There's a meeting procedure that we always put at on the bylaws too.

And does it so that everybody gets it?

You can refer to it.

I just think you have to realize that these are emotional.

Yes.

And they get upset and they don't like being in front of people, so they're nervous to begin with.

And then you know that doesn't go the way they think it's gonna go, or somebody gets up and says something that pisses them off.

Humans have emotions.

It's very honored at City Council.

They have very little problem with that because they've done it a while and they stayed consistent with it.

And people get up and do their and they they go, but they are very strict on interrupting them.

It would be like dust in the council uh director who sits over, which would be kind of me.

He he's very strict at saying your time is up, and if they still don't leave, the attorney says your time is up, and usually that by that time they're you know they leave.

They very seldom have any problems with it.

People respect it, city council quite well.

And I think it's just it's expected, they have that, they use that big thing on the wall, and so it's it's beeping right at you.

Boom, boom.

We have not if that's something you want to say.

I'll just use I mean we can just clock it for now and see how it is.

I think that's true, because then they don't think that's quite saying sometimes they find them so well, a lot of them, two minutes of the same thing over and over again.

Because a lot of them get up and say the same thing and still two minutes is good to say the same thing over and over again.

Yeah.

But I mean, uh they have to be respectful, like you said, because it can make people or big badge.

I used a script in the past that kind of provided that disclosure.

If you want that, Chair, uh we're asked by that too.

Want to read uh read that out, just put everybody on notice or do it by heart or however you want to do it.

That's what they do at City Council.

They put people on notice, say here's what's expected, and we're only gonna give this much time.

They do it right at the beginning of the meeting.

It helps.

I think we did the chat.

Yeah.

If we knew we were gonna have a meeting, but I don't really feel comfortable going back and forth between meetings and trying to decide which one.

We are if it's our policy, we just stick with the policy for every meeting.

So we're we're consistent and we follow our policy.

Yeah, I think that's do it.

And I will be the one then over there who says your time is up.

Because you uh you guys shouldn't have to, you guys aren't doing the watching on the time.

I'll just say, hey, your time is up, and if they don't leave, then I'll send Mike down to remove them.

The most intimidating one of all the shepherd but I'll send Darion now.

But Bill, that you know that your things are supposedly bulletproof to go down under well, it's the table bullet proof.

That's what I'm told.

Yeah.

Is that isn't that everybody tested?

Yeah, it's never because you can just lock up and go out the council door.

And I do I do have a uh thing where I can call police immediately and they're here within seconds if if need be.

I don't think they've learned more.

I think it's just one.

I don't know if they are we tested it once for fun here in our office a little beeper to see if it worked, and they they were up here inside.

Oh, yeah, I think we're maybe recording stuff.

We tested it.

Really if it worked, yeah.

Well, and you can't do it by telling it because they won't come and say, well, we just see that it worked while they were sending the front drill.

It's uh certainly so it's two hours and there's other things.

So we're still planning to try to do it.

You can get around that whole airport.

Oh, we work all these.

So it's like a break.

No, it's just like the endports.

So it's like a million flights that literally.

So uh recording in progress.

Welcome to tonight's planning commission meeting.

We'll uh do a quick round of introductions of staff and planning commission, and then we'll do a pledge of allegiance and then we'll get into the agenda.

Jennifer George?

Cameron Duncan.

Linny Stavenport.

Danny Schoenfeld.

Ron Mortimer.

David Hart.

Steve Rigley.

James, you want to introduce Doug?

Okay.

My name is James Sornson.

I'm the community development director.

Next to me, we have Darien Alcorn, the senior city attorney.

Mike Wilcox is a planning director.

Sarah Stringham planner over here in the office.

Thomas Irvin, a senior planner.

Clinton Spencer, Development Services Manager, we're here.

Ivan Hooper is transportation engineer.

Brittany Ward, Assistant Public Works Director is with us tonight.

And Aisha is their planning secretary.

Do a quick pledge of a leap.

I pledge allegiance to the flag of the United States of America.

And to the Republic for which it stands one under liberty and justice for all.

So just a quick update or just format for tonight's meeting.

We'll have a staff member introduce the topic, and then the applicant will give an opportunity to present on that, and then we'll open it up to public comment.

Public comments will only be two minutes each, and we'll have uh somebody time that we'll uh have staff bring that that back and give some additional comments and then uh come back to the commission for deliberation and possible action on each of those items.

So the first item tonight is the wad ups accessory structure.

I need to recuse myself on this one.

That's right.

Thank you.

Thank you.

Is the wad ups uh accessory structure?

Who had that one for tonight?

Thank you, Mr.

Chair.

Sorry, thank you.

I'll do the introduction and then we'll allow the applicant to come up and thank you.

And then followed by our uh staff member.

Uh so this uh item is uh a request submitted by Doug Wadups.

They are requesting a conditional use permit for a detached uh accessory uh structure, uh both for height and size.

Um and this property is located at 20 Rolling Wood uh in uh Pepperwood.

I believe the applicant is here and uh can come up and make their presentation at the planning commission.

If you could state your name and address for the record, please.

I'm Doug Watps.

I'm Stephanie Watops.

Live at 20 Rollingwood Lane, Sandy, Utah.

Um as Mike said, we're requesting for a conditional use permit for detached garage.

It's um I think that the staff report did a pretty good job in showing where it would sit on the site as well as kind of the design.

It's uh 19 uh 40 feet if I've got my numbers right, which would put it over by 440 feet.

It's 21 feet tall, which puts it over by about a foot.

The reasons that it's over by a foot is we've tried to design it to kind of match the mid-century modern style of house, fit into the neighborhood, kind of have a broken roof line and a kind of a broken front, and just in the in the design elements, it needed to be a little taller to make that kind of an architectural design work.

Um you can see it'll it'll be have the kind of character of the house to match the house, it meets with Pepperwood's requirements on the stone and the and the different type of services.

Um I don't know, there's a lot more to say about it unless there are questions.

Any questions from the commission?

I think good.

Thank you.

Um just thought I'd I'd go ahead and add um they have received approvals from the Pepperwood HOA, um, which is a requirement for the HOA that they have to get that approved, and we do like to see that that's already done before, so they have received that.

Um staff doesn't have any concerns, so we are recommending um that this be approved as is in um the outlined findings and conditions.

Any questions?

Okay, thank you.

This item has been noticed to the public.

Is there anybody here that would like to speak on this item?

Anyone online, Mike?

If you are joining us via Zoom webinar and would like to speak to this particular item, please use the raise your hand feature now, and we'll address you one at a time.

I'm not seeing any hands raised.

Okay, we'll close that and bring that back to the commission for deliberation or action.

Yeah, I'm ready for a motion.

I'd like to make a motion that the finding commission approve a conditional use permit for additional size and height.

And as described in the staff report for the property located at 20 rolling wood lane based on the following two findings and subject to the floor conditions.

Is there a second?

All second, yeah.

Steve David Hart.

Yes.

Steve Wrigley?

Yes.

Ron Mortimer.

Yes.

Lenny Stappenport.

Yes.

Jennifer George?

Yes.

Danny Schoenfeld?

Yes.

This motion carries.

Thank you.

Good luck.

Next item on the agenda is the Mark Ray Medical Dental Office.

Mike, do you have that one first?

Yeah.

I'll introduce this item.

This is a preliminary site plan review for a commercial building at the property located at 7865 South 700 East.

As this is approximate to a residential neighborhood to the uh east and north and south.

Uh this item is required to come before the planning commission for further review.

I believe the applicant or his um architect is here today, and he can make presentation on this item, followed by Clint uh uh Spencer, who is the staff planner on this case.

Uh my name is Robert Money.

I am the architect on this project.

Um, you could also just state your business address as well, please.

Could you have Cameron?

Actually, you need to call Cameron back in who recused himself.

Oh, Cameron's coming back in.

Okay, so formally thank you.

So you want to want to do your deal?

Yeah.

Oh you don't have to refuse to start from this one.

No, I'm good here.

Oh, okay.

Never know.

Sorry, go ahead.

Would you just state your business or business address, please?

Um at this time we do not have a tenant.

Uh we are asking just for the shell of the building to be built.

Uh the owner is working with uh a dentist, and hopefully that's what we're gonna end up doing.

Uh, but right now the building is not designated.

Uh we don't have a tenant at this time.

Uh I've read all of the staff uh recommendations and requirements, and we have no problems with any of them.

Okay.

Would you also just state your business address uh for the record, please?

Okay.

I'm at uh 2457 Countryside Lane in West Jordan.

Thank you.

Any questions for the applicant?

Okay, thank you.

Okay.

All right.

Uh good evening.

As was stated, this is for a just a small medical office on the corner here.

Uh it's currently a vacant lot in the VD zone, has been zoned that way since 1996.

Uh a couple of years ago, the home was removed, so maybe kind of made way for this project to take place.

Um just a couple things about the buildings, about 2600 square feet, 15 feet tall.

You can see the finishing materials there, and there's going to be uh 13 proposed parking spaces.

Um, in terms of zoning considerations, some of the things that we're looking at or are asking for conditions of approval is uh property consolidation.

So currently, as we talked about on our um remote field trip, the property consists of two different parcels.

Uh those will be combined, and then there will be some dedication on the north side to accommodate a five-foot sidewalk.

Uh there are two existing uh uh driveways that are currently on the property as well, those will need to be demolished.

Uh the applicant will have to work with UDOT on the 700 East one.

Uh, but the obviously the one on Pondorosa can be removed and will be replaced with the the uh the new parking approach or driver approach.

And then there any utility boxes are required to be to be screened as well, so they'll need to provide those uh screening materials and such and in future plans.

Uh other than that, parking requirements for this building are satisfied with the zone.

Uh in terms of architectural design, the building does meet uh all of our standards.

Um there's a couple of things that need to come into compliance uh with the building.

One is that the the uh roof drainage needs to be shown how it will be uh dealt with internally to the building instead of having an external downspout.

And then in terms of the plans, some of those uh the landscaping the civil plans don't quite match up.

There was some discrepancy in terms of obviously the parking lot where we've got a wider park strip now or a wider parking island.

And then in terms of the drainage on a corner for the retention detention fund there is a different shape on its civil versus the landscape so those who just need to compliance.

Having said that, we do find that this is you know, with with these conditions, the project is consistent and compliant with our zoning ordinances.

And I've got the uh kind of an abbreviated version of the conditions on the on the screen there.

So if there's any questions, I'm glad to answer what I can.

Any questions for staff?

Okay.

Thank you.

Thank you.

This item has been noticed to the public.

Is there anybody here that would like to speak on this item?

Anyone online, Mike?

If you are joining us via Zoom webinar and would like to speak to this particular item, please use the raise your hand feature now and we'll address you one at a time.

I am seeing no hands raised.

Okay, we'll close that and bring it back to the commission for deliberation and possible action.

I'm ready to make a motion, Mr.

Chair.

Go for it.

I recommend that the planning commission determine preliminary site plan review.

That the preliminary site plan review is complete.

Uh substantially complete for the proposed Mark Ray Medical Office Building at 7865 South 7th East in the BC zone, based on the three findings and the 10 conditions in the staff report.

Is there a second?

Second.

From Dave.

Lenny Stappenport.

Yes.

David Hart?

Yes.

Cameron Duncan?

Yes.

Ron Mortimer.

Yes.

Steve Wrigley?

Yes.

Jennifer George.

Yes.

Danny Schoenfeld.

Yes.

This motion carries.

Very good.

Good luck.

All right.

Next item on the agenda is the Monroe Street commercial condo amendment.

Yes.

This is for a property that's located at 11 West 9000 South.

They are requesting preliminary subdivision review for a proposed commercial condominium plat that would split an existing commercial development and commercial lot into two commercial condominiums.

Followed by Thomas Irvin, who's the staff planner.

Mark Sudbury, 2220 Murray Holiday Road and Holiday.

And this is a building we've owned for about 10 years.

And the two spaces for the two tenants that are in there currently.

Any questions?

Any questions for the applicant?

Okay.

Thank you.

Okay.

Thanks, Thomas.

Okay, so as stated, this is uh basically a commercial condominium, which is treated like a subdivision amendment for our ordinance.

Um it is in the regional commercial zoning district.

Uh they're off of 90 south.

Um it's basically the the conversion of existing commercial space into privately owned um units.

Um primarily what staff does in this review is we make sure they meet all the plat requirements for the subdivision plat.

We also have the building official go through the property to make sure there's no life safety concerns, and we make them do a capital reserve study.

This is part of the state law requirements to make sure that you know there's a the shared parts of the facility, the HVAC systems, the roof structures are all commonly owned and they will be maintained together and they'll be just like a standard HOA.

So we make sure that reserve studies been completed and that the building meets life safety and and that the plat meets all the legal requirements of a recorded plat.

Um that being said, we've reviewed this at great length, and we feel like it's ready to proceed and and it should be approved for preliminary review.

Any questions for Thomas?

Okay, thank you.

This item has been noticed to the public.

Is there anybody here that would like to speak on this topic?

Come on down and just state your name and address for the record.

I'll have two minutes.

Hi, good evening, Chair and Commission member.

My name is Tony Lau.

Live in 325 E's 9125 South in Sandy.

Sir, if you could speak right into that microphone.

Sorry.

So uh do I need to speak?

Yeah, you're good.

Okay, okay.

So here regarding their echo rich subdivision.

So I support the project, but I urge the commission to ensure the recorded plat and the supplement decoration accurately reflect their current physical footprint of these unit before the final approval.

So from the city's perspective, the integrity of these records is vital for three reasons.

So first is the tax base accuracy since the last official survey of the site.

The expansion has been unrecorded, specifically for the coffee shop expansion.

The city approved the subdivision based on the outdated square footage.

And with facility in accurate property tax base for the county assessors, and the second is the municipality record integrity.

So to prevent the administrative burden of legal dispute in the future of any non-conforming footprint.

Have we given the city should require a certified as bill survey as the conditions for this subdivision?

And the city sign off on tonight and what should match the physical reality of the on 997.

And lastly, is the equitable infrastructure impact.

The accuracy of the footprint is the legal basis for everything from fire occupancy limit to future impact fee.

So to ensure these numbers recalculate, prevent the city from undercalculating the impact for these business on the local infrastructure.

So simply just ask this commission to direct staff to verify the square footage in this new condominium path to match the current S bill condition, particularly for these units that have expanded since the original site plan.

So thank you.

Anyone else here?

Uh we'll have you come back down in just a second.

Um anybody else online.

If you're joining us via Zoom webinar and would like to speak to this particular item, please use the raise your hand feature now and we'll address you one at a time.

I am seeing no other hands raised.

Okay, thank you.

We'll close that to public comment.

Thomas, do you want to speak to the or maybe the applicant?

Do you want to come down and clarify that question?

So I'm not sure I understand the the comments, but I just wanted to point out that I mean, obviously, we want the records to be accurate too.

Uh, but I'm not sure where the question is because when we did the remodel, everything was recorded and approved by the city, so uh and it hasn't changed since then.

This condominium change doesn't make any difference.

But uh I'm I'm not sure what it means, but we're obviously want to make sure the records are accurate.

Okay, thank you.

Do you feel that that's accurate?

Thomas, can you come up?

Yeah, yeah, I do.

I I mean the the footprint has not changed since we got we had the approvals in the previous building permit and the recording of the plat, so I'll never change it.

It has been accurate.

Okay.

Thank you for the clarification.

Did you want to add anything, Thomas?

Well, just that um as far as the the lot itself, that hasn't changed, but the for the common space.

We've got that shown here right there.

That lot one will not change.

I think he was referring to the the physical square footage of the building itself, which has been submitted on this plat, has been reviewed.

Um we don't uh require them to have it surveyed.

They're obviously working with an engineer who's drafted these drawings and has given us the square footage of their hair.

This will also be at final will be reviewed by the county as well.

So I think all of that's going to be confirmed.

It's also been visited by the building official.

They've gone through all these facilities.

So I think this is an accurate representation of how the structures built.

Okay.

Thank you.

Were there any other questions from okay?

Uh bring that back to us for further deliberation or possible action.

I'll make a motion.

Go ahead, Dave.

Um, I'll move that the planning commission determines that the preliminary review is substantially complete for the Monroe Street Center commercial condominium located at 111 West, 9000 South, based on the following uh three findings, and subject to the following uh six conditions.

Is there a second?

Oh second Jennifer.

Sorry, who was second?

Oh, thank you.

David Hart.

Yes, Jennifer George, yes, Cameron Duncan.

Yes, Ron Mortimer?

Yes, Steve Wrigley, yes, Lenise Stavenport.

Yes, Danny Schoenfeld?

Yes.

This motion carries.

Thank you.

That passes, and good luck.

Thank you.

Um the next item on the agenda for the silver sages state subdivision was withdrawn.

If that is correct, yes, we've received um an email from the applicant um uh in writing uh confirming that the request for the silver stage estate subdivision, uh which is located at 10175 South Dimpled Road.

They've asked for the item to be tabled to a date on uncertain.

Um as this item has been uh duly noticed to the public.

Uh uh, we can still take public comment tonight for any that is um uh uh wanting to to be uh given.

Um and the applicant is not here uh this evening, but uh Thomas Irvin, who is also the staff planner on this particular item, can provide a brief overview of what's being requested if if you want, or we can just move to table the item after taking public comment.

Okay, well, is there anybody here tonight that would like to speak on this item?

Please come down and state your name and address for the record, please.

Well, that's a surprise.

My name's George Allen, 10190 Majestic Canyon Road, and my property is on the southeast corner.

We share a property line with this new subdivision, and I don't have any problem with the subdivision, but many years ago there was a problem with drainage, and I think it's gonna all be taken care of.

I just want to go on record, but now that it's tabled, it's okay because I've been working with uh Jeremy Schipler, uh, another engineer, Tyler, uh Mason Clark, and they have assured me that my issue with the drainage that occurred.

I stood here in 1999 to get that taken care of when Rad and developed it the property there, and they've assured me.

I thought come today that it will be taken care of, but I just want to go on record that that will be taken care of, and I think that it will.

So that's the only reason that I'm here, and maybe that's part of the reason it was tabled, because I don't think it was part of the uh plan before uh part of the drainage that I'm concerned about.

There's other drainage issues on there besides just my property, and of course I that the subdivision is great, it's gonna be fine the way it's been drawn.

So I I think it can move forward if they just take care of those drainage issues.

Okay, and the the three that he had mentioned that he has worked with.

I just wanted for the record, those are all three individuals in our public utilities department.

Okay, thank you.

Yeah, I I did submit letters to them that I had before that were from uh Jim McNulty, Dave Paulson, a people that were with Sandy City before, and part of the confusion comes because we have this transition between county and sandy.

So who's in charge of the maintenance?

It's changed over the years.

So I I think we're well underway.

But uh thank you for listening to thank you.

Is there anybody online that would like to make a comment?

If you are joining us via Zoom webinar and would like to speak to this particular item, please use the raise your hand feature now, and we'll address you one at a time.

I do see one hand raised.

Um looks like the Doug and Barbara Luton.

You may uh unmute yourself.

Go ahead.

You have two minutes.

Maybe go ahead, Mr.

Luton or Miss Luton.

You may unmute yourself and go ahead and speak.

We can now.

Wonderful.

Yeah, Dr.

Barbara Leading here at 1017 format.

Barbara Leather here at 1017 for Majestic Camera over next to George Allen who just spoke.

Um in reading just some of the notes and didn't have a whole lot of time to review them all.

But our only concern in me, I hope the subdivision goes ahead.

We're fine with that.

Is the well-like corridor?

Um I didn't see that under the staff findings in terms of trying to maintain some type of a corridor for deer to go between well um the east and the west into Dimple Dill.

I'm sure that uh with regard to fencing in the area.

I'm not sure that'll be addressed at all in the upcoming comments.

I don't uh think oh Mike, were you gonna say something?

I was gonna say if you have answers we'll address any answers after your comment, but please go ahead and complete your comment.

Um just my concern was it having uh trying to establish some type of a wildlife corridor for deer to go between Divaldale and to the uh to the east.

Sir, do you have any other com we we got that one?

Do you have any other comments besides that one?

No, that that's okay.

Okay, thank you.

Anyone else online?

I'm seeing no other hands raised.

Okay, we'll close it to public comment.

Uh Mike or Thomas, do you have any insight on the public or the wildlife corridor?

If you had a chance to review the staff report, I know we haven't really kind of fleshed this one out formally.

Um there are concerns from our public meeting about uh wildlife transiting through there down to Dimpledale and back.

It's been something we've discussed with the applicant at length.

Um I'm not certain if this is part of the reason they want it to be tabled, but it was something they were told and they did see the staff report that it's that it would be highly recommended they provide some kind of a uh wildlife corridor or at least some limitations on fencing off part of the north quadrant of the furthest north lot to allow the continuation of what is obviously everyone in the neighborhood agrees a primary corridor for mostly deer, and um they they haven't shown us anything yet, but we'll see when they actually formally do submit it again, and we present it before you then at that time.

But it's definitely noted by staff and by the community that is concerned that we want to have looked at.

Okay, thank you.

Thank you.

Thank you.

Is there we need to make a formal motion on the tabling this or is it just tabled?

Can I yeah, you need a formal motion?

Can I get a someone to on both items?

So there's two items before you one is the special exception as and as well as the subdivision.

Someone make that so I'll make the motion that we table uh the silver stage estates, subdivision special except exceptions and the silver stage estates, subdivision preliminary, subdivision.

Can you make that in two separate motions, please?

Sure.

I'll start over.

I make a motion that we table um silver stage sage estate subdivision special exceptions per the own applicant's request.

Is there a second?

I'll second that.

Okay.

David Hart?

Yes, Steve Wrigley, yes, Cameron Duncan.

Yes, Ron Mortimer, yes, Lenny Stavenport, yes, Jennifer George?

Yes.

Danny Schoenfeld?

Yes.

This motion carries.

Okay, then the second motion I'll make is that we table the silver sage estate subdivision preliminary subdivision review per the owner, the applicants request.

Is there a second?

I'll second David Hart.

Yes, Cameron Duncan?

Yes, Ron Mortimer.

Yes, Steve Wrigley?

Yes.

Lenise Davenport, yes.

Jennifer George?

Yes.

Danny Schoenfeld?

Yes.

This motion carries.

Thank you.

That completes our items on the public notice.

We've got um administrative business of the February 19th.

Um meeting minutes.

Can we get those approved?

Motion to approve the minutes.

All in favor.

I'm um so I gave you uh kind of what I was uh in our in our pre where we had some other time.

I can't think of anything else I need to bring up at this point, but just encourage you.

It looks like we had most everyone, I think, gonna be there Tuesday night, so I appreciate your willingness to come and participate in that.

It's uh a big deal that we have everybody together with each other, and we're gonna try as much as we can to do joint ones as we move forward on this.

So we try to reduce everybody's time taking up as much as possible.

So thank you.

And if you can stay for the housing report, we would love to have you do that as well.

Thank you.

Thanks for your time.

And then we're I'm assuming we're having our meeting on the 19th.

Yes, we are.

Um, and it'll be uh fairly full agenda.

So please please plan on attending that night as well.

Okay.

I'll take one final act or one final motion.

Motion to adjourn.

All in favor?

We're adjourned.

Thank you.

Thank you.

I will take it on the 19th.