OPENPUBLICA · PUBLIC MEETING RECORD
Record of Proceedings

St. Charles Parish Housing Authority Board Meeting - November 25, 2025

Parish Council & Boards — Tuesday, November 25, 2025
BodySt Charles Parish, Louisiana
SessionParish Council & Boards
DateTuesday, November 25, 2025
StatusFILED
Video Record
0:00 / 28:02

Transcript — Verbatim
0:08

All right, good evening.

0:10

This is the regular meeting of the Board of Commissioners, St.

0:13

Charles Parish Housing Authority, Tuesday, November 25th, 2025.

0:18

Time is now 6.30 p.m.

0:20

and I call the meeting to order.

0:22

Will you please rise for the Pledge of Allegiance?

0:29

Pledge allegiance to the flag of the United States of America.

0:33

And to the Republic for which it stands.

0:35

One nation under God.

0:37

Individual with liberty and justice for all.

0:45

All right.

0:46

Um this time uh we'll review and approve of the agenda.

0:52

Is there any discussion or motions from the board?

1:01

Uh yeah, got it.

1:03

Yeah, Mr.

1:04

Good's worth of my attention that we did have a we didn't need to make an adjustment on the wait, not the agenda.

1:10

I'm sorry.

1:10

I do approve the agenda.

1:11

I pass a motion to approve the agenda.

1:13

Okay.

1:14

Uh Commissioner Bailey has moved to approve the agenda.

1:17

We have a second.

1:17

Ms.

1:18

Dix.

1:19

Please cast your votes.

1:28

All right, and that passes uh with all members who are present.

1:33

All right, next agenda item uh review and approval of board meeting minutes from October 28th, 2025.

1:40

Any board discussion?

1:43

Commissioner Bailey.

1:44

So if I actually follow the agenda, this is the one I was talking about.

1:47

Uh we have a an issue with the minutes of the last meeting.

1:52

Uh huh.

1:53

Uh we have Ms.

1:55

Diggs as being absent, but in the minutes, she is uh noted as making a motion, right?

2:06

Correct.

2:07

Yes.

2:07

Was she present or absent?

2:11

Okay.

2:11

So we're we're just amending the the minutes to reflect that she was present.

2:16

Correct.

2:16

All right, uh Commissioner Bailey's move to approve the minutes with the uh correction of Miss Diggs being present for the meeting, and do we have a second on that?

2:29

Miss Diggs is seconded.

2:31

All in favor, cast your votes.

2:35

And that passes.

2:37

All right, uh next agenda item review and approval of financial reporting, September 2025 financial report, and October 2025 financial report is to be deferred to December 16th, 2025 meeting.

2:54

Um any board discussion.

3:00

Go ahead, Mr.

3:01

Jackson.

3:02

And good evening, Commissioners.

3:04

Um just to add some context to this agenda item for the uh review and approval.

3:09

We do have the September 2025 uh section eight and low rent financial reports.

3:14

Um as a note, uh we are dealing with uh some scheduling issues with the end of the year work that 76 is doing uh for us to ensure the timely submission of our unaudited financial statements to HUD for the previous fiscal year, uh no later than December the 15th.

3:31

Um that work plus issues that we've been experiencing with our happy software provider, uh, as well as the loss of a staffer on the 76th strategy side has slowed down our financial reporting uh creation and we will uh venture to have October's Section 8 and Low Rent Reporting for our December meeting, but we can't guarantee that as the meeting is on the 16th uh to uh that the schedule was made to uh avoid the the these any scheduling issues with the Christmas holiday.

3:59

Uh we do have our November 2025 bank statements included for your review on page 87 in this packet, and we do anticipate being fully up to date with financial reporting through December come our January 26th meeting.

4:13

Um, I would also like to formally welcome our new finance director to the board, Mr.

4:18

Arthur Allen.

4:18

Uh Mr.

4:19

Allen has previously worked with our agency as our receivables accountant and is now on with us full time uh beginning in the month of January.

4:26

He will begin providing uh the full financial report out similar to what Mr.

4:31

Rogers did a couple of meetings ago uh based on the reports that we will be uh working with 76 strategies to produce.

Discussion Breakdown — Share of Meeting
Public Engagement█████████████████████████████████33%
Affordable Housing█████████████████████████████29%
Procedural██████████████████████████26%
Engineering And Infrastructure████████████12%
Summary of Proceedings

St. Charles Parish Housing Authority Board of Commissioners Regular Meeting - November 25, 2025

The St. Charles Parish Housing Authority (SCPHA) Board of Commissioners held a regular meeting on November 25, 2025, starting at 6:30 PM and adjourning at 6:57 PM. The board reviewed and approved routine items, passed four resolutions, received the Executive Director's report on financial and operational updates, and discussed the ongoing RAD/Section 18 Conversion project.

Public Comments & Testimony

  • No public comments were made during either of the two public comment periods.

Discussion Items

  • Correction to October 28, 2025 Minutes: Commissioner Bailey noted that the minutes incorrectly listed Ms. Diggs as absent when she was present. The board approved the minutes with that correction.
  • Financial Reporting: The board accepted the September 2025 financial report into record. The October 2025 report was deferred to the December 16, 2025 meeting due to scheduling delays with year-end financial work, software issues, and staff turnover. The new finance director, Mr. Arthur Allen, was welcomed.
  • Executive Director's Report: Mr. Jackson provided updates:
    • Low Rent Program: October 2025 rent income of $16,281.35; 54 of 59 units leased (4 moving-ready, 1 finalizing repairs); waiting list purge completed; 229 applicants on oldest list, 75 on newest; 13 work orders completed.
    • Housing Choice Voucher (HCV) Program: 242 vouchers leased; HAP income $304,762.63, HAP payments $276,107.66; 3 new landlords added; 6 port-outs and 21 port-ins leased up.
    • PHA Web Implementation: First phase complete; system provides improved functionality; first HAP payments planned through new system.
    • Audit Firm Change: Mike Estes, LLC requested to end engagement; RFP for audit services issued, closing December 22, 2025; extension expected from state.
  • Resolutions: Four resolutions were presented, discussed, and passed unanimously:
    1. Resolution 25-11-25-01: Ratified emergency contract award to P1 Contractors ($89,660) for repair of metal stairs at the Boutte property after initial RFP received no responses. Five bids were received; P1 was the lowest responsible bidder.
    2. Resolution 25-11-25-02: Updated financial signatory authority at First National Bank to include new finance director Arthur Allen.
    3. Resolution 25-11-25-03: Adopted the 2026 SCPHA Board of Commissioners meeting calendar.
    4. Resolution 25-11-25-04: Authorized submission of the 2025 SEMAP certification to HUD.
  • RAD/Section 18 Conversion Update: Resident meetings held November 5, 2025 were well attended. The application is being revised for resubmission. Standard is evaluating whether to pursue Project-Based Rental Assistance (PBRA) subsidy instead of Project-Based Voucher (PBV) subsidy. A HUD call is being scheduled to discuss 120% rent requests.
  • Other Matters: Officer elections will be held at the December 16, 2025 meeting. Offices will close at 12:30 PM on November 26 and remain closed through November 28 for Thanksgiving. A maintenance team member will be on call. We Care donated over 30 turkeys to SCPHA families.

Key Outcomes

  • Approved agenda and corrected minutes from October 28, 2025.
  • Accepted September 2025 financial report; deferred October report to December 16, 2025.
  • Passed all four resolutions (25-11-25-01 through 25-11-25-04) unanimously.
  • Noted the RFP for audit services is open until December 22, 2025.
  • Scheduled officer elections for December 16, 2025 meeting.

Meeting Transcript

All right, good evening. This is the regular meeting of the Board of Commissioners, St. Charles Parish Housing Authority, Tuesday, November 25th, 2025. Time is now 6.30 p.m. and I call the meeting to order. Will you please rise for the Pledge of Allegiance? Pledge allegiance to the flag of the United States of America. And to the Republic for which it stands. One nation under God. Individual with liberty and justice for all. All right. Um this time uh we'll review and approve of the agenda. Is there any discussion or motions from the board? Uh yeah, got it. Yeah, Mr. Good's worth of my attention that we did have a we didn't need to make an adjustment on the wait, not the agenda. I'm sorry. I do approve the agenda. I pass a motion to approve the agenda. Okay. Uh Commissioner Bailey has moved to approve the agenda. We have a second. Ms. Dix. Please cast your votes. All right, and that passes uh with all members who are present. All right, next agenda item uh review and approval of board meeting minutes from October 28th, 2025. Any board discussion? Commissioner Bailey. So if I actually follow the agenda, this is the one I was talking about. Uh we have a an issue with the minutes of the last meeting. Uh huh. Uh we have Ms. Diggs as being absent, but in the minutes, she is uh noted as making a motion, right? Correct. Yes. Was she present or absent? Okay. So we're we're just amending the the minutes to reflect that she was present. Correct. All right, uh Commissioner Bailey's move to approve the minutes with the uh correction of Miss Diggs being present for the meeting, and do we have a second on that? Miss Diggs is seconded. All in favor, cast your votes. And that passes. All right, uh next agenda item review and approval of financial reporting, September 2025 financial report, and October 2025 financial report is to be deferred to December 16th, 2025 meeting. Um any board discussion. Go ahead, Mr. Jackson. And good evening, Commissioners. Um just to add some context to this agenda item for the uh review and approval.

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