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Record of Proceedings

St. Charles Parish Housing Authority Board Meeting - December 16, 2025

Parish Council & Boards — Tuesday, December 16, 2025

BodySt Charles Parish, Louisiana

SessionParish Council & Boards

DateTuesday, December 16, 2025

StatusFILED

Video Record

0:00 / 24:01

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0:00

Okay, well right, good evening, everybody.

0:08

Welcome to the regular meeting of the Board of Commissioners, St.

0:11

Charles Parish Housing Authority, Tuesday, December 16th, 2025.

0:15

The time is now 6 p.m.

0:16

and I call the meeting to order.

0:18

We do have a quorum this evening, so if you will please rise for the Pledge of Allegiance.

0:34

And to the Republic for which it stands.

0:36

One nation under God.

0:38

Indivisible with liberty and justice for all.

0:44

All right, our first agenda item this evening is the review and the approval of this evening's agenda.

0:51

Is there a motion from the board?

1:07

I'll make the motion.

1:11

And Ms.

1:12

Diggs is moved to approve the agenda.

1:16

We have a second.

1:27

All right, Ms.

1:28

Joseph seconded.

1:29

Please cast your votes.

1:37

All right, the agenda is approved.

1:40

Next agenda item this evening is brief review and approval of the board meeting minutes from our November 25th, 2025 meeting.

2:06

There it goes.

2:08

Do we have a motion?

2:09

All right, Miss Diggs.

2:11

Okay, I move a motion that the board of the minutes from November 25th be approved.

2:16

All right, Miss Diggs has moved to approve the meeting minutes from November 25th.

2:21

We have a second.

2:22

That's seconded by Mr.

2:24

Joseph.

2:25

Please cast your votes.

2:40

All right.

2:41

Next agenda item review and approval of financial reporting October 20 25 and November 2025.

2:51

And then please note also the financial report is to be deferred for uh January 27, 2026 meeting.

3:00

We have any board discussion or motion from the board.

3:05

Mr.

3:05

Chair, do you mind before I make a motion?

3:08

Um I do want the board to know that um our uh uh fee account and 76 strategies did submit our unaudited FDS submission uh and it was submitted timely, so that is a part of our uh financial score metric uh to ensure that uh we are reporting timely.

3:28

So that was done.

3:29

The other half of that is the audited uh submission, which is not due until June uh 30th uh of 2026.

3:36

So just wanted to make sure that the board was aware of that.

3:38

I would like to thank 76 strategies, Mr.

3:41

Allen and Miss Prevost for their work on that.

3:43

And um briefly, uh Mr.

3:45

Allen, if you could just speak to the process that he's undertaking with 76 right now.

3:51

Pressure button.

3:53

Good afternoon, board.

3:55

Uh, right now we are looking over all the body checks and board in the last checks of the audit period.

4:01

Um and now we are waiting on the confirmation email back for 76 strategies to move forward to put ending this year financial and moving forward with strategies for finances for 2026.

4:16

All right, thank you.

4:17

That concludes my comments.

4:19

All right, thank you, Mr.

4:20

Jackson, Mr.

4:20

Allen.

4:21

Um, and then also note for the record the time at 6 03.

4:24

Um, Commissioner Byrd did uh join us in the meeting.

4:28

All right.

4:29

Uh so we're still waiting on uh any board discussion or motions from the board for the review and approval of financial reporting.

4:48

Um with the financial report to be deferred for January 27th, 26 meeting.

4:54

All right, Ms.

5:04

And that's been seconded also by uh Commissioner Joseph.

5:08

So if there's no further discussion, cast your votes.

Discussion Breakdown — Share of Meeting

Public Engagement██████████████████████████████30%

Affordable Housing█████████████████████21%

Procedural████████████████████20%

Personnel Matters██████████████14%

Technology and Innovation████████8%

Procurement Management███████7%

Summary of Proceedings

St. Charles Parish Housing Authority Board of Commissioners Regular Meeting - December 16, 2025

The St. Charles Parish Housing Authority Board of Commissioners held a regular meeting on December 16, 2025, at 6:00 PM in the Council Chambers. The meeting covered approval of the agenda and minutes, deferred financial reporting, an executive director's report with operational updates, election of officers for 2026-2027, and a RAD/Section 18 conversion update. Two public comment periods yielded no speakers.

Consent Calendar

The agenda was approved unanimously via a motion by Ms. Diggs, seconded by Mr. Joseph.
The board meeting minutes from November 25, 2025, were approved unanimously via a motion by Ms. Diggs, seconded by Mr. Joseph.

Public Comments & Testimony

No members of the public spoke during either public comment period (6:05 PM and 6:23 PM).

Discussion Items

Financial Reporting (October & November 2025): The board voted to defer the detailed financial report to the January 27, 2026 meeting. Executive Director Mr. Jackson noted that the unaudited Financial Data Submission (FDS) was submitted timely, and auditor Mr. Allen reported progress on the audit process, awaiting confirmation from 76 Strategies.
Executive Director's Report: Mr. Jackson presented several operational updates:
- Low Rent Report (November 2025): 54 of 59 leasable units were occupied; the remaining 5 were move-in ready. Rent collected totaled $14,757. The waiting list was purged, and letters were sent for available units.
- HCV Report (November 2025): A correction was issued: HAP payments were $290,758.63 (not $305,357.26). HAP income was $290,389.64. There were 245 vouchers leased up, 0 voucher holders searching for housing, and 1 new landlord added.
- VMS Reports: October VMS was submitted at the last meeting; November VMS was submitted timely but will be in the January packet.
- PHA Web Implementation: Completed and functional, providing improved financial controls and property/voucher management.
- RFPs: Two solicitations are active – independent auditor (closes December 22) and lawn maintenance provider (closes December 29, mandatory pre-bid meeting held).
- Commissioner Training: Reminder to complete annual ethics training by December 31, 2025; a list of 2026 conferences was shared.
- Office Closures: December 24, 25, 26, and December 31, January 1 for holidays.
Resolution 25-12-16-01 – Election of Officers: Nominations were opened for Chairperson and Vice Chairperson. Ms. Diggs nominated Webb J for Chairperson (seconded by Mr. Joseph) and Delario Bailey for Vice Chairperson (seconded by Mr. Joseph). No further nominations. The resolution was read and adopted unanimously, certifying Webb J as Chairperson and Delario Bailey as Vice Chairperson for the term January 1, 2026 through December 31, 2027.
RAD/Section 18 Conversion Update: The concept call application was resubmitted to the RAD Resource Desk after correcting an error related to utility allowances. Mr. Jackson is finalizing local government support documentation and hopes to appear before the Parish Council in January 2026 to request formal support for the conversion.

Key Outcomes

Votes: All votes were unanimous. The agenda, November 25 meeting minutes, deferred financial reporting, and Resolution 25-12-16-01 were all approved.
Election Results: Webb J elected Chairperson, Delario Bailey elected Vice Chairperson for 2026-2027.
Next Steps: The financial report will be presented at the January 27, 2026 meeting. The RAD conversion process will continue with a Parish Council appearance in January. RFP deadlines are December 22 (auditor) and December 29 (lawn maintenance).
Adjournment: The meeting adjourned at 6:24 PM.

Meeting Transcript

Okay, well right, good evening, everybody. Welcome to the regular meeting of the Board of Commissioners, St. Charles Parish Housing Authority, Tuesday, December 16th, 2025. The time is now 6 p.m. and I call the meeting to order. We do have a quorum this evening, so if you will please rise for the Pledge of Allegiance. And to the Republic for which it stands. One nation under God. Indivisible with liberty and justice for all. All right, our first agenda item this evening is the review and the approval of this evening's agenda. Is there a motion from the board? I'll make the motion. And Ms. Diggs is moved to approve the agenda. We have a second. All right, Ms. Joseph seconded. Please cast your votes. All right, the agenda is approved. Next agenda item this evening is brief review and approval of the board meeting minutes from our November 25th, 2025 meeting. There it goes. Do we have a motion? All right, Miss Diggs. Okay, I move a motion that the board of the minutes from November 25th be approved. All right, Miss Diggs has moved to approve the meeting minutes from November 25th. We have a second. That's seconded by Mr. Joseph. Please cast your votes. All right. Next agenda item review and approval of financial reporting October 20 25 and November 2025. And then please note also the financial report is to be deferred for uh January 27, 2026 meeting. We have any board discussion or motion from the board. Mr. Chair, do you mind before I make a motion? Um I do want the board to know that um our uh uh fee account and 76 strategies did submit our unaudited FDS submission uh and it was submitted timely, so that is a part of our uh financial score metric uh to ensure that uh we are reporting timely. So that was done. The other half of that is the audited uh submission, which is not due until June uh 30th uh of 2026. So just wanted to make sure that the board was aware of that. I would like to thank 76 strategies, Mr. Allen and Miss Prevost for their work on that. And um briefly, uh Mr. Allen, if you could just speak to the process that he's undertaking with 76 right now. Pressure button. Good afternoon, board. Uh, right now we are looking over all the body checks and board in the last checks of the audit period. Um and now we are waiting on the confirmation email back for 76 strategies to move forward to put ending this year financial and moving forward with strategies for finances for 2026. All right, thank you. That concludes my comments. All right, thank you, Mr.

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