OPENPUBLICA · PUBLIC MEETING RECORD
Record of Proceedings

St. Charles Parish Housing Authority Board of Commissioners Regular Meeting - January 27, 2026

Parish Council & Boards — Tuesday, January 27, 2026
BodySt Charles Parish, Louisiana
SessionParish Council & Boards
DateTuesday, January 27, 2026
StatusFILED
Video Record
0:00 / 43:50

Transcript — Verbatim
0:07

Good evening.

0:09

This is the regular meeting of the Board of Commissioners, St.

0:12

Charles Parish Housing Authority, Tuesday, January 27th.

0:16

Time is now 6 p.m.

0:18

I call the meeting to order.

0:21

We do have a quorum of the board this evening.

0:36

One nation under God.

0:48

All right, our first agenda item this evening is the review and approval of our agenda.

0:53

We have a motion for the board.

0:57

Mr.

0:57

Chair, I'd like to motion that we approve uh agenda as presented.

1:03

All right, Commissioner Bailey's uh move to approve and adopt the agenda.

1:06

Do we have a second?

1:13

Okay.

1:15

Mr.

1:16

Joseph seconded.

1:17

Please cast your votes.

1:26

Okay, and that passes.

1:28

Uh next agenda item this evening is the review and approval of our board meeting minutes from December 16th, 2025.

1:35

Is there any discussion or a motion from the board?

1:53

I'll make a motion that the minutes from the board meeting in December 16th, 2025 be approved.

2:00

All right, we have a motion uh to approve the agenda.

2:06

All right, that's uh please cast your votes.

2:21

Yeah, whenever we've had issues like pull time.

2:27

All right, and that passes.

2:29

Um next agenda item this evening is the review and approval of financial reporting, September, October, and November 2025 financial report.

2:38

Um December 2025 reports gonna be deferred to the February 24th uh board meeting.

2:45

Is there any discussion or a motion from the board?

2:53

Miss Diggs.

2:54

Yes, I make a motion uh for the financial reporting for September, October, November of 2025, and December 2025 report to be deferred.

3:05

I approve.

3:06

Thank you, Miss Diggs.

3:07

And we have a second by uh Commissioner Bailey.

3:11

So cast your votes.

3:18

All right, and that passes um next agenda item.

3:22

At this time we'll open for public comment regarding our agenda items.

3:27

If you're present here this evening and you wish to uh comment on the agenda, uh you may come forward now.

3:37

Seeing no public comment, public comment is now closed.

3:41

Mr.

3:42

Jackson, if you want to give us your executive director's report.

3:45

Yes, and good evening, commissioners.

3:47

Uh thank you as always for uh your continued service to our community and to this housing authority, and would like to wish everyone a happy new year.

3:54

Um, in your board packet tonight, uh we have a number of reports that I would like to go through, beginning first with the low rent report, which can be found on page 259.

4:09

The low rent report on two pay on page 259 is as follows.

4:13

We received 14,317 in the month of December in rent collection.

4:19

Um of the 129 units that we have uh on our property at Boutique, uh 54 are leased up, 74 are in my excuse me, 70 are in mod status, and five are currently vacant.

4:32

Of those five that are currently vacant, I just would like to let everyone know that we have two families lined up to move in on February 1st, and we are in the process of sending out more letters from our waiting list for the low rent property to fill the last three.

4:46

Um, but again, I want to thank uh the maintenance team as well as uh Ms.

4:51

Prevost to and working to get uh these units uh filled.

4:55

Um, as I mentioned in the last meeting, all of our available units that are available to rent are move and ready.

5:01

Uh so we're in the process of of identifying those families right now.

5:04

So we have those last three uh to get full, then we should be at 100% occupancy.

5:09

Uh for the month of December, we um we sent out 15 waiting list letters again.

5:17

Our both of our waiting lists, uh, the old one that we have that we're still pulling from has 76 applicants, and the new one has 75.

5:24

Uh we do not anticipate opening up that waiting list um anytime soon because we are full.

5:30

That was something that we were previously doing to get or we are in the process of becoming full.

5:34

That was something that we were doing to to identify as many families uh for the bedroom size units that we had.

5:40

Uh so we do have 76 in the original waiting list and 75 in the new waiting list, and we had no new admissions last month, but we did complete 29 uh work orders that were completed uh in a timely and orderly manner, and that those work orders uh can be found on page 263 uh where we have completed our uh provided our completed work orders for the month of December.

6:06

Uh and I would like again to add to make sure that everyone knows that um for our low rent properties, um, those are uh in the process uh of being uh on of they're in the process rather of uh we're applying for a conversion.

6:22

Uh so we will provide a little bit more detail uh when it comes to uh that conversion process in the RAD 6 section 18 uh conversion update.

Discussion Breakdown — Share of Meeting
Procurement Management██████████████████████████████████████████42%
Affordable Housing████████████████████████████████32%
Fiscal Sustainability█████████████████17%
Procedural███████7%
Public Engagement██2%
Summary of Proceedings

St. Charles Parish Housing Authority Board of Commissioners Regular Meeting - January 27, 2026

The St. Charles Parish Housing Authority Board of Commissioners held its regular meeting on Tuesday, January 27, 2026, beginning at 6:00 PM and adjourning at 6:43 PM. A quorum of the board was present. The meeting covered approval of previous minutes, financial reports, three resolutions, an executive director’s report, and a RAD/Section 18 conversion update. All votes were unanimous among members present.

Consent Calendar

  • Agenda Approval: Motion by Commissioner Bailey, seconded by Mr. Joseph, to approve the agenda as presented. Passed unanimously.
  • Minutes Approval: Motion to approve the December 16, 2025 board meeting minutes. Passed unanimously.
  • Financial Reports: Motion by Miss Diggs, seconded by Commissioner Bailey, to approve financial reports for September, October, and November 2025, and to defer the December 2025 report to the February 24, 2026 board meeting. Passed unanimously.

Public Comments & Testimony

  • No public comments were made during either of the two public comment periods.

Discussion Items

  • Executive Director’s Report: Mr. Jackson presented the low rent report (page 259) and the HCV (Housing Choice Voucher) report (page 293). Key points:
    • Low rent properties (129 units at Boutique): 54 leased, 70 in mod status, 5 vacant. Two families scheduled to move in February 1, 2026; letters sent for remaining three units to achieve 100% occupancy.
    • Old waiting list: 76 applicants; new waiting list: 75 applicants. No immediate plans to reopen.
    • December 2025 rent collections: $14,317. Completed 29 work orders.
    • HCV program: 20 port-ins and 6 port-outs leased up. One EOP effective 12/31/25. December payments: $256,084.24; income: $290,004.27.
    • Currently 238 vouchers leased, 2 voucher holders searching, 7 in process of leasing up. HCV waiting list to reopen February 11–12, 2026 (details on website).
    • November and December VMS submissions to HUD were timely.
  • Resolution 2601-2701: Revision of Check Writing Policy: Discussion of updating policy to reflect new finance director, weekly check processing, use of PHA Web software, dual signatures, and signatory authority. Board clarified that checks will be signed by signatories (finance director or staff) as per bank documents, with board members receiving check reports. Passed unanimously.
  • Resolution 2601-2702: Selection of Audit Vendor (RFP 003-2025): Only one responsive proposal received from Pre-O LLP. Staff recommended selection based on alignment with scope and budget. The firm, based in Alabama, has experience with other Louisiana housing authorities (New Iberia, Alexandria, Bogalusa, etc.). Contract is year-to-year. Passed unanimously.
  • Resolution 2601-2703: Selection of Lawn Care Vendor (RFP 004-2025): Two responsive proposals were received: McFaith Lawn Care and Maintenance and Bourne Lawn Service. Both scored 84.67, resulting in a tie. After best and final offers, staff recommended Bourne Lawn Service (local to St. John Parish) based on best price per number of cuts per year. Board discussion included seasonal cutting frequency and local preference. Motion by Commissioner Bailey to select Bourne Lawn Service, seconded by Miss Diggs. Passed unanimously.
  • RAD/Section 18 Conversion Update: Mr. Jackson reported that after multiple submissions, the application is now under HUD review. A financing gap has been resolved because increased rents from project-based rental assistance (instead of project-based vouchers) and deferral of developer fees will allow the project to move forward without additional funding. Board will be updated when HUD review is complete.

Key Outcomes

  • All three resolutions (check writing policy revision, audit vendor selection, lawn care vendor selection) were approved unanimously.
  • The December 2025 financial report was deferred to the February 24, 2026 meeting.
  • The HCV waiting list will reopen February 11–12, 2026.
  • The RAD/Section 18 application is under HUD review; no further action required at this time.
  • Meeting adjourned at 6:43 PM.

Meeting Transcript

Good evening. This is the regular meeting of the Board of Commissioners, St. Charles Parish Housing Authority, Tuesday, January 27th. Time is now 6 p.m. I call the meeting to order. We do have a quorum of the board this evening. One nation under God. All right, our first agenda item this evening is the review and approval of our agenda. We have a motion for the board. Mr. Chair, I'd like to motion that we approve uh agenda as presented. All right, Commissioner Bailey's uh move to approve and adopt the agenda. Do we have a second? Okay. Mr. Joseph seconded. Please cast your votes. Okay, and that passes. Uh next agenda item this evening is the review and approval of our board meeting minutes from December 16th, 2025. Is there any discussion or a motion from the board? I'll make a motion that the minutes from the board meeting in December 16th, 2025 be approved. All right, we have a motion uh to approve the agenda. All right, that's uh please cast your votes. Yeah, whenever we've had issues like pull time. All right, and that passes. Um next agenda item this evening is the review and approval of financial reporting, September, October, and November 2025 financial report. Um December 2025 reports gonna be deferred to the February 24th uh board meeting. Is there any discussion or a motion from the board? Miss Diggs. Yes, I make a motion uh for the financial reporting for September, October, November of 2025, and December 2025 report to be deferred. I approve. Thank you, Miss Diggs. And we have a second by uh Commissioner Bailey. So cast your votes. All right, and that passes um next agenda item. At this time we'll open for public comment regarding our agenda items. If you're present here this evening and you wish to uh comment on the agenda, uh you may come forward now. Seeing no public comment, public comment is now closed. Mr. Jackson, if you want to give us your executive director's report. Yes, and good evening, commissioners. Uh thank you as always for uh your continued service to our community and to this housing authority, and would like to wish everyone a happy new year. Um, in your board packet tonight, uh we have a number of reports that I would like to go through, beginning first with the low rent report, which can be found on page 259. The low rent report on two pay on page 259 is as follows. We received 14,317 in the month of December in rent collection. Um of the 129 units that we have uh on our property at Boutique, uh 54 are leased up, 74 are in my excuse me, 70 are in mod status, and five are currently vacant. Of those five that are currently vacant, I just would like to let everyone know that we have two families lined up to move in on February 1st, and we are in the process of sending out more letters from our waiting list for the low rent property to fill the last three. Um, but again, I want to thank uh the maintenance team as well as uh Ms. Prevost to and working to get uh these units uh filled. Um, as I mentioned in the last meeting, all of our available units that are available to rent are move and ready.

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