Board of Commissioners Meeting – St. Charles Parish Housing Authority – July 29, 2026

The Board of Commissioners of the St. Charles Parish Housing Authority held a regular meeting on July 29, 2026, at 6:05 PM. The meeting included approval of prior minutes, acceptance of financial reports, adoption of two policy revisions, an executive session on personnel matters, and an update on the conversion project. All votes were unanimous. The meeting adjourned at 6:56 PM.

Consent Calendar

• Approval of Agenda and Board Packet – Motion by Commissioner Bailey, seconded by Commissioner Joseph, passed unanimously.
• Approval of PHA Plan Public Hearing Minutes (June 23, 2026) – Motion by Commissioner Bailey, seconded by Commissioner Joseph, passed unanimously.
• Approval of Board Meeting Minutes (June 23, 2026) – Motion by Commissioner Bailey, seconded by Commissioner Joseph, passed unanimously.
• Acceptance of Financial Reporting (May 2026) and Deferral of June 2026 Reporting to August 25, 2026 Meeting – Motion by Commissioner Bailey, seconded by Commissioner Joseph, passed unanimously.

Public Comments & Testimony

• No members of the public were present during any public comment periods. The chair closed each public comment period without testimony.

Executive Director’s Report (Mr. Jackson)

• Low Rent Program (June 2026): $16,500 in rent collected ($400 in deposits). 53 units leased, 6 vacant (2 move-in ready, 4 under repair). 22 work orders completed in a timely manner. Two new admissions. A vacancy action plan is in place to address the substandard HUD status; two units (227 and 253) expected to be occupied by August 1, 2026.
• Housing Choice Voucher (HCV) Program: 4 port-outs searching, 7 port-outs receiving payments (1 to St. John, 3 to Kenner, 1 to Texas, 2 to Harris County, TX). 24 port-ins leased (from various jurisdictions). June HAP income was $246,000 against $269,000 in payments, resulting in a negative month; full HAP amount received for July, and August is expected to be normal.
• Voucher Status: 11 processing from waitlist, 8 voucher holders in-house searching, 3 new vouchers issued, 4 new landlords. Total vouchers leased: 241 (8 searching).
• Audit Findings: Three findings (down from four last year), with no questioned costs. Findings relate to: (1) late state submission, (2) proration issue between Section 8 and low rent, (3) untimely drawdown of capital fund grant dollars. Corrective action plans are in place to address each finding.
• Compliance: PHA plan and capital fund grant plans were submitted timely and accepted by HUD. VMS submissions for May and June 2026 were timely.

Discussion Items

• Resolution 2607-28-01 – Revision of Admissions and Continued Occupancy Policy (ACOP): The board received a memorandum outlining required updates (HOTMA implementation, INSPIRE inspection protocol, flat rent compliance, RAD/Section 18 blend conversion). Staff recommended approval. Motion by Commissioner Bailey, seconded by Commissioner Joseph, passed unanimously.
• Resolution 2607-28-02 – Revision of HCV Administrative Plan: The board received a memorandum outlining required updates (HOTMA, Volcker 2022 reauthorization, INSPIRE transition, RAD/Section 18 blend, PBV/PBRA conversions). Staff recommended approval. Motion by Commissioner Bailey, seconded by Commissioner Joseph, passed unanimously.
• Conversion Project Update (Mr. Jackson): The project is proceeding with Standard as consultant. Resident meetings for the financing plan are scheduled for September 8, 2026 (1 PM and 4 PM). The financing plan concept call is expected in late September 2026, with submission in October 2026. The tax credit application is postponed to January 2027 because the project will not start within the calendar year. A letter from LHC regarding tentative tax credit application will support the financing plan. 76 Strategies has been engaged for fee accounting and subsidy clarity.

Executive Session

The board moved into executive session at 6:20 PM to discuss personnel matters. The board reconvened at 6:46 PM and returned to the regular meeting. No votes or decisions were reported from the executive session.

Key Outcomes

• All consent calendar items and resolutions passed unanimously with all voting members in favor.
• The board approved the deferral of June 2026 financial reporting to the August 25, 2026 meeting.
• The board approved the revised ACOP and HCV Administrative Plan, effective immediately.
• The conversion project timeline was updated: tax credit application moved to January 2027; financing plan meetings in September 2026.
• The executive session on personnel matters concluded with no reported action.

Note: The transcript indicates the meeting was held on July 28, 2026, but the provided metadata specifies July 29, 2026. This summary uses the date from the metadata.