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OPENPUBLICA · PUBLIC MEETING RECORD

Record of Proceedings

Board of Commissioners Meeting – St. Charles Parish Housing Authority – July 29, 2026

Parish Council & Boards — Wednesday, July 29, 2026

BodySt Charles Parish, Louisiana

SessionParish Council & Boards

DateWednesday, July 29, 2026

StatusFILED

Video Record

0:00 / 26:21

Transcript — VerbatimClick a timed line to jump · ⧉ to share it

0:03

Good evening, everyone.

0:04

Welcome to the regular meeting of the Board of Commissioners, St.

0:06

Charles Parish Housing Authority, Tuesday, July 28th, 2026.

0:11

The time is now 6.05 p.m.

0:13

and I call the meeting to order.

0:14

Will you please rise for the Pledge of Allegiance?

0:22

Pledge of allegiance to the flag of the United States of America and to the Republic for which it's a hands one nation under God with liberty and justice for all.

0:43

The first agenda item this evening is a review and approval of the agenda if there's any board discussion or a motion from the board.

1:00

Commissioner Bailey.

1:02

Yes, no, Ms.

1:03

Charlotte.

1:08

Yes, Mr.

1:08

Chad, I'd like to pass a motion to approve the today's meeting board packet.

1:12

Um as presented.

1:14

All right.

1:15

Uh Commissioner Bailey has moved to approve the uh board packet and agenda as presented, and that's been seconded by Commissioner Joseph.

1:24

Please cast your votes.

1:33

And that passes uh with all um voting members voting in the affirmative.

1:39

Next agenda item is review and approval of the PHA plan public hearing minutes from June 23rd, 2026.

1:46

Is there any board discussion or a motion from the board?

2:07

So I'd like to approve the minutes from the board meeting.

2:16

Okay, so I'd like to approve the PHA plan public hearing meet minutes from June 2023 meeting.

2:24

All right, thank you, Commissioner Bailey.

2:25

Commissioner Bailey's move to approve the PHA plan public hearing minutes from June 23rd, 2026.

2:32

Do we have a second?

2:33

Commissioner Joseph has seconded.

2:36

Please cast your votes.

2:41

That motion passes with everyone voting in the affirmative.

2:45

Next agenda item is review and approval of the board meeting minutes from June 23rd, 2026.

2:52

We have any discussion or a motion from the board.

3:04

All right, Mr.

3:05

Chair, I'd like to pass a motion to approve the board meeting minutes from the June 23rd, 2026 meeting.

3:12

All right, Commissioner Bailey's move to approve the board meeting minutes from June 23rd, 2026.

3:17

And we have a second by Commissioner Joseph.

3:19

Please cast your votes.

3:25

And that motion passes with all members voting in the affirmative.

3:30

This time we'll open for public comment for the agenda items.

3:33

Time is 609.

3:35

Seeing no one in the chambers, public comments is closed.

3:39

Next agenda item, review and acceptance of financial reporting, May 2026.

3:44

And requesting a deferral of the June 2026 financial reporting to the August 25th, 2026 meeting.

4:09

Commissioner Bailey.

4:10

Yes, Mr.

4:11

Chair, I'd like to accept the financial reporting for me 2026 and also accepting the request to defer the June 2026 financial reporting to the August 25th meeting.

4:22

Thank you, Commissioner Bailey.

4:24

Um Commissioner Bailey's move to accept financial reporting for May 2026 and to uh defer full of the June 2026 financial reporting for the August meeting.

4:35

We have a second for that.

4:37

Um seconded by Commissioner Joseph.

4:40

Please cast your votes.

4:44

And that passes with all members voting in the affirmative.

4:52

Good evening, Commissioners, and thank you, Chair.

4:54

Uh thank you again all as always for your continued service to our community and to this housing authority.

5:00

In your board packet tonight, we'd like to go over a couple of our reports with you, starting first with the low rent report on page 176.

5:17

So for the month of June 2026, we collected $16,500 in rent, with $400 of that being deposits.

5:31

We currently have at the end of June had $53 leased up with six vacant.

5:37

And the of the six uh that were vacant at the end of June 2026, two were moving ready and four were in the process of being repaired to come into move and ready status.

5:51

We had um a delinquent rent notice issued to those that were late on their rent on June the 8th, 2026, and we had 26 work orders uh that were completed in a timely manner.

6:03

Um excuse me, 22 work orders, excuse me, 22 work orders that were completed in a timely manner uh last month.

6:10

Um we did have two new admissions, and from page 180 to I believe it's page one uh two oh one, um you can see the listing of all of those work orders that were completed.

6:23

Um would like to bring your attention to page 202, just as the for the most recent update as it relates to the vacant units that we currently have.

Discussion Breakdown — Share of Meeting

Affordable Housing█████████████████████████████████████████████49%

Procedural██████████████████████████28%

Fiscal Sustainability███████████12%

Personnel Matters██████6%

Public Engagement█████5%

Summary of Proceedings

Board of Commissioners Meeting – St. Charles Parish Housing Authority – July 29, 2026

The Board of Commissioners of the St. Charles Parish Housing Authority held a regular meeting on July 29, 2026, at 6:05 PM. The meeting included approval of prior minutes, acceptance of financial reports, adoption of two policy revisions, an executive session on personnel matters, and an update on the conversion project. All votes were unanimous. The meeting adjourned at 6:56 PM.

Consent Calendar

Approval of Agenda and Board Packet – Motion by Commissioner Bailey, seconded by Commissioner Joseph, passed unanimously.
Approval of PHA Plan Public Hearing Minutes (June 23, 2026) – Motion by Commissioner Bailey, seconded by Commissioner Joseph, passed unanimously.
Approval of Board Meeting Minutes (June 23, 2026) – Motion by Commissioner Bailey, seconded by Commissioner Joseph, passed unanimously.
Acceptance of Financial Reporting (May 2026) and Deferral of June 2026 Reporting to August 25, 2026 Meeting – Motion by Commissioner Bailey, seconded by Commissioner Joseph, passed unanimously.

Public Comments & Testimony

No members of the public were present during any public comment periods. The chair closed each public comment period without testimony.

Executive Director’s Report (Mr. Jackson)

Low Rent Program (June 2026): $16,500 in rent collected ($400 in deposits). 53 units leased, 6 vacant (2 move-in ready, 4 under repair). 22 work orders completed in a timely manner. Two new admissions. A vacancy action plan is in place to address the substandard HUD status; two units (227 and 253) expected to be occupied by August 1, 2026.
Housing Choice Voucher (HCV) Program: 4 port-outs searching, 7 port-outs receiving payments (1 to St. John, 3 to Kenner, 1 to Texas, 2 to Harris County, TX). 24 port-ins leased (from various jurisdictions). June HAP income was $246,000 against $269,000 in payments, resulting in a negative month; full HAP amount received for July, and August is expected to be normal.
Voucher Status: 11 processing from waitlist, 8 voucher holders in-house searching, 3 new vouchers issued, 4 new landlords. Total vouchers leased: 241 (8 searching).
Audit Findings: Three findings (down from four last year), with no questioned costs. Findings relate to: (1) late state submission, (2) proration issue between Section 8 and low rent, (3) untimely drawdown of capital fund grant dollars. Corrective action plans are in place to address each finding.
Compliance: PHA plan and capital fund grant plans were submitted timely and accepted by HUD. VMS submissions for May and June 2026 were timely.

Discussion Items

Resolution 2607-28-01 – Revision of Admissions and Continued Occupancy Policy (ACOP): The board received a memorandum outlining required updates (HOTMA implementation, INSPIRE inspection protocol, flat rent compliance, RAD/Section 18 blend conversion). Staff recommended approval. Motion by Commissioner Bailey, seconded by Commissioner Joseph, passed unanimously.
Resolution 2607-28-02 – Revision of HCV Administrative Plan: The board received a memorandum outlining required updates (HOTMA, Volcker 2022 reauthorization, INSPIRE transition, RAD/Section 18 blend, PBV/PBRA conversions). Staff recommended approval. Motion by Commissioner Bailey, seconded by Commissioner Joseph, passed unanimously.
Conversion Project Update (Mr. Jackson): The project is proceeding with Standard as consultant. Resident meetings for the financing plan are scheduled for September 8, 2026 (1 PM and 4 PM). The financing plan concept call is expected in late September 2026, with submission in October 2026. The tax credit application is postponed to January 2027 because the project will not start within the calendar year. A letter from LHC regarding tentative tax credit application will support the financing plan. 76 Strategies has been engaged for fee accounting and subsidy clarity.

Executive Session

The board moved into executive session at 6:20 PM to discuss personnel matters. The board reconvened at 6:46 PM and returned to the regular meeting. No votes or decisions were reported from the executive session.

Key Outcomes

All consent calendar items and resolutions passed unanimously with all voting members in favor.
The board approved the deferral of June 2026 financial reporting to the August 25, 2026 meeting.
The board approved the revised ACOP and HCV Administrative Plan, effective immediately.
The conversion project timeline was updated: tax credit application moved to January 2027; financing plan meetings in September 2026.
The executive session on personnel matters concluded with no reported action.

Note: The transcript indicates the meeting was held on July 28, 2026, but the provided metadata specifies July 29, 2026. This summary uses the date from the metadata.

Meeting Transcript

Good evening, everyone. Welcome to the regular meeting of the Board of Commissioners, St. Charles Parish Housing Authority, Tuesday, July 28th, 2026. The time is now 6.05 p.m. and I call the meeting to order. Will you please rise for the Pledge of Allegiance? Pledge of allegiance to the flag of the United States of America and to the Republic for which it's a hands one nation under God with liberty and justice for all. The first agenda item this evening is a review and approval of the agenda if there's any board discussion or a motion from the board. Commissioner Bailey. Yes, no, Ms. Charlotte. Yes, Mr. Chad, I'd like to pass a motion to approve the today's meeting board packet. Um as presented. All right. Uh Commissioner Bailey has moved to approve the uh board packet and agenda as presented, and that's been seconded by Commissioner Joseph. Please cast your votes. And that passes uh with all um voting members voting in the affirmative. Next agenda item is review and approval of the PHA plan public hearing minutes from June 23rd, 2026. Is there any board discussion or a motion from the board? So I'd like to approve the minutes from the board meeting. Okay, so I'd like to approve the PHA plan public hearing meet minutes from June 2023 meeting. All right, thank you, Commissioner Bailey. Commissioner Bailey's move to approve the PHA plan public hearing minutes from June 23rd, 2026. Do we have a second? Commissioner Joseph has seconded. Please cast your votes. That motion passes with everyone voting in the affirmative. Next agenda item is review and approval of the board meeting minutes from June 23rd, 2026. We have any discussion or a motion from the board. All right, Mr. Chair, I'd like to pass a motion to approve the board meeting minutes from the June 23rd, 2026 meeting. All right, Commissioner Bailey's move to approve the board meeting minutes from June 23rd, 2026. And we have a second by Commissioner Joseph. Please cast your votes. And that motion passes with all members voting in the affirmative. This time we'll open for public comment for the agenda items. Time is 609. Seeing no one in the chambers, public comments is closed. Next agenda item, review and acceptance of financial reporting, May 2026. And requesting a deferral of the June 2026 financial reporting to the August 25th, 2026 meeting. Commissioner Bailey. Yes, Mr. Chair, I'd like to accept the financial reporting for me 2026 and also accepting the request to defer the June 2026 financial reporting to the August 25th meeting. Thank you, Commissioner Bailey. Um Commissioner Bailey's move to accept financial reporting for May 2026 and to uh defer full of the June 2026 financial reporting for the August meeting. We have a second for that. Um seconded by Commissioner Joseph. Please cast your votes. And that passes with all members voting in the affirmative.

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