OPENPUBLICA · PUBLIC MEETING RECORD
Record of Proceedings

Taylor City Council Budget Review Session – April 10, 2024

City CouncilWednesday, April 10, 2024
BodyTaylor, Michigan
SessionCity Council
DateWednesday, April 10, 2024
StatusFILED
Video Record
0:00 / 3:09:26

Transcript — Verbatim
0:01

I mean not with that, but I think something that I there's a lot of people walking around the only one they weren't in here it's it's cooler in here compared in my office warm.

0:48

Okay.

1:04

All right.

1:05

I think we can get started with the library.

1:10

Okay.

1:10

Um good evening, everybody.

1:12

Welcome to night two of the budget site sessions.

1:15

Um first um is the library, and uh the library um fund is not included in the uh workbook because the library fund is actually governed by the library board, and the library board is charged with approving the budget.

1:33

Uh the library director Matt Matt Cook is here to discuss, but he did hand out a sheet that was approved uh by the uh library board.

1:42

Um so that's why they're not included in the city budget.

1:46

Uh the only legal requirement is that uh the library has to give uh an annual update to the city council every year, and I'm not exactly sure what Matt does then, but it happens in winter time at some point after the fiscal year end.

1:59

Um we give the courtesy of uh the director to come out and kind of go over things going after the library.

2:04

So as I noted on the uh the on the forums, you can see that the revenues are actually equal to their expenses.

2:12

Um and the library board is funded by a village, the library tax, and um some stationary revenue as well too.

2:19

And without further ado, I'll give uh Matt the floor if he wants to.

2:24

Good evening.

2:25

Matt, want to give us a overview?

2:29

Okay, well, thank you for having me.

2:31

Uh as we go down again, and we're primarily funded by property taxes, a few federal grants, or at least one particular uh the E-rate grant.

2:39

Uh other things we get through the state primarily because of my certification, and we submit our annual report to the state before February 1st.

2:47

Um that primarily is the $54,700.

2:52

Then we get another 42,000 dollars or about 40 a little over 41,000 from the state because we also have the Braille and Talking Book Library.

2:59

And again, same thing.

3:02

We have the appropriate certificate certified librarian uh as the primary head, the AOC librarian for the Braille and Talking Book Library, and we also submit there in a report before February 1st as well.

3:14

Does anybody have any questions about the revenue component to the budget?

3:21

No.

3:24

So and moving on to the expenditures.

3:27

Uh primarily the the biggest expense obviously is staff, um, but wages, benefits, and everything, uh FICA, those expenditures.

3:38

So overall the expenditure budget was increased by a little over 2.4 percent, and that's reflected in the revenue as well.

3:47

Uh going down again, it's pensions, life and disability insurance, health insurance, and those things uh going on office supplies are pretty much the the rest of the operating budget, it's pretty much remains static.

4:01

Uh there's a little bit of increases here and there, primarily because of the cost of online databases going up three percent, and a few other uh TLN uh contracted services, TLM being the library network is what we're a part of.

4:17

We rely on them for delivery, certain IT um aspects are tied to our online card catalog and a few things that we already knew how much we were gonna pay going in, so we factored that in as well.

4:30

So I think I do have to point out as far as uh capital outlay, the 70,000 that we could we budgeted for this year for the generator.

4:41

Um we've couldn't we couldn't find a uh contractor that would honor that that price.

4:48

So uh we went ahead and Jason kicked up that 70,000 to this upcoming year's budget.

5:00

So that's why even though it says 70,000 for this year, that's was taken out, and that's why we are anticipating fulfilling the the generator construction costs and everything for about 120,000.

5:07

So where what grouping is the 70,000 number?

5:13

Uh capital outlay, I think it should be on the last page.

5:16

I don't know.

5:16

Hopefully they all that staple.

5:18

Okay, so I I see.

5:19

Yeah, so the total is one twenty, and so you requested seventy, and then yeah, we couldn't find a contractor that would honor that.

5:28

So through the chair, I think there was a quote at one time, but they have to have theirs specifically blocked off with some sort of wall and stuff.

5:35

So we realized it was going to be much more than what that quote was from years ago.

5:40

So we went ahead and bumped that up.

5:41

So is the total one ninety or is it one twenty?

5:44

I think it's one twenty.

5:45

It's one twenty.

5:45

It's taking that seventy thousand and adding another fifty to it.

5:48

So yeah, I see the fiscal year twenty-four line item seventy thousand, and then fiscal year twenty-five one.

5:57

So it's that's not additive, it's I'm sorry.

6:02

That's not additive on okay.

6:05

I I think he answered that the the goals one twenty.

6:08

I'm just looking at that.

6:09

They're two different budget line items.

6:12

So it would appear that it's yeah, that it's you know those are two nets that would then add up to a QM of 190.

6:23

Um, it looks like maybe a little bit less of 10 percent or so of the funds are going to media and books and the just kind of quickly went through the you know, the print materials, electronic materials.

6:43

So if we get close to maybe 10 percent, if not a little bit more.

6:47

Yeah, the online the e-books you could say, those are always the kind of the wild card.

6:52

Um they again it's more like we contribute a certain amount of money, set amount of money to it's called destination download.

Discussion Breakdown — Share of Meeting
Engineering And Infrastructure█████████████████████21%
Parks and Recreation████████████████16%
Public Safety█████████9%
Government Operations████████8%
Procedural██████6%
Water And Wastewater Management██████6%
Library Operations█████5%
Court Operations████4%
Public Engagement███3%
Summary of Proceedings

Taylor City Council Budget Review Session – April 10, 2024

The City Council continued its review of the proposed 2024/2025 budget during the second night of budget sessions. Departments presented revenue and expenditure projections, and council members discussed staffing, capital projects, and operational challenges. The council also addressed scheduling for final budget adoption.

Discussion Items

  • Library: Director Matt Cook reported the library budget is separate, approved by the library board. Revenues equal expenses. The budget increased by 2.4%. A $70,000 capital outlay for a generator was moved to FY25 because no contractor honored the original price; the new estimated cost is $120,000. Circulation and program attendance are up.
  • 23rd District Court: Judge Josh Suckerfur presented. Revenue was amended from $4.2M to $5.9M due to high caseload. The court has 35 active employees with three part-time vacancies. The city remains the district funding unit; a state study on court funding is expected in September.
  • Assessing Department: Services contracted through WCA. Projected FY25 expenses are $433,000, mainly contractual.
  • Police Department: Chief Blair reported 73 sworn officers (budgeted 76), 21 PSOs, 3 clerical. The FY25 proposed budget is $12.6M, up from $11.9M. The increase reflects full staffing assumptions and contractual raises. The department is struggling with hiring; a lateral program adjustment is being considered to eliminate a 90-day pay reduction for experienced officers. Overtime is projected to decrease by $100,000, funded by traffic details.
  • DPW and Related Funds:
    • Ordinance: 10% of animal control officers' wages allocated here; two new positions proposed for the animal shelter.
    • DPW: $440,000 increase for two dump trucks (10 years old). Salt stockpile is high due to mild winter; reduced salt purchase planned.
    • Major Street Fund: Projected fund balance at FY25 end is $1.375M (22% of revenue). Projects include potential work on Bays off Telegraph and cost-sharing with county/state.
    • Local Street Fund: Projected fund balance $633,000 (12% of revenue). The council discussed transferring funds from major to local street fund to boost projects. A list of planned local road work (asphalt roads north of Eureka and west of Telegraph) will be provided.
    • Act 179/Rubbish Fund: $1.6M fund balance. Trash contract with Priority is up in June; a 3% one-year extension is expected. The city will explore competitive bidding.
    • Sewer Fund: Reserves $5.3M. Discussion about GLWA/Hghland Park settlement – no final resolution yet.
    • Water Fund: Reserves $9.3M. A $1M design fee is budgeted for a potential large-scale lead service line replacement project. Two subdivisions (south of Eureka/east of Inkster and west of Telegraph/north of Ecorse) are prioritized. The city is seeking federal grants and preparing a resident survey to identify lead lines.
  • Fire Department: Chief Orders reported 38 suppression firefighters (budgeted 52). Difficulty hiring; three candidates testing soon. Overtime is high due to vacancies. The department is exploring sponsorship and EMT pathways.
  • Parks and Recreation:
    • Heritage Hall (formerly rec center building) is now named Heritage Hall; rentals are successful.
    • Summer festival lineup: Friday night – 38 Special with local opener David Fio (American Idol contestant) and The Hideaway; Saturday night – Great White and April Wine, plus drone show and fireworks.
    • Lane Park progress: funded by ARPA; new maintenance position added.
    • Penny Farm pavilion construction expected to go out for bids in May.
  • Building and Grounds Fund: Projected fund balance $812,000. $970,000 capital outlay for HVAC, roof repairs, and other building improvements, including at police station (locker rooms, roof, HVAC).
  • Police/Fire Retirement Fund: Projected FY25 ending fund balance $913,000 (7.8% of revenue). Mills to decrease by about 0.55 mills.
  • General Administration: $1.4M budget includes $1M for technology upgrades (new PCs, phone system) funded by ARPA.
  • Corporation Council: $400,000 budget for legal fees.

Key Outcomes

  • Budget Adoption Schedule: The council will hold a public hearing on April 16, 2024, and then continue the hearing to a special meeting on May 1, 2024, at 6:00 p.m. for final adoption. This schedule meets charter requirements for a 30-day notice and three weeks of public review.
  • No formal votes were taken during this session; the budget review continues to the next meeting.
  • Directives:
    • Police chief will bring a letter of agreement regarding lateral hire pay.
    • DPW will provide an updated local road project list.
    • Administration will follow up on MDOT projects on Telegraph and Ecorse Road striping.
    • The city will launch a lead line identification campaign with resident mailers.
    • Heritage Hall signage and park closing hour postings will be improved.

Meeting Transcript

I mean not with that, but I think something that I there's a lot of people walking around the only one they weren't in here it's it's cooler in here compared in my office warm. Okay. All right. I think we can get started with the library. Okay. Um good evening, everybody. Welcome to night two of the budget site sessions. Um first um is the library, and uh the library um fund is not included in the uh workbook because the library fund is actually governed by the library board, and the library board is charged with approving the budget. Uh the library director Matt Matt Cook is here to discuss, but he did hand out a sheet that was approved uh by the uh library board. Um so that's why they're not included in the city budget. Uh the only legal requirement is that uh the library has to give uh an annual update to the city council every year, and I'm not exactly sure what Matt does then, but it happens in winter time at some point after the fiscal year end. Um we give the courtesy of uh the director to come out and kind of go over things going after the library. So as I noted on the uh the on the forums, you can see that the revenues are actually equal to their expenses. Um and the library board is funded by a village, the library tax, and um some stationary revenue as well too. And without further ado, I'll give uh Matt the floor if he wants to. Good evening. Matt, want to give us a overview? Okay, well, thank you for having me. Uh as we go down again, and we're primarily funded by property taxes, a few federal grants, or at least one particular uh the E-rate grant. Uh other things we get through the state primarily because of my certification, and we submit our annual report to the state before February 1st. Um that primarily is the $54,700. Then we get another 42,000 dollars or about 40 a little over 41,000 from the state because we also have the Braille and Talking Book Library. And again, same thing. We have the appropriate certificate certified librarian uh as the primary head, the AOC librarian for the Braille and Talking Book Library, and we also submit there in a report before February 1st as well. Does anybody have any questions about the revenue component to the budget? No. So and moving on to the expenditures. Uh primarily the the biggest expense obviously is staff, um, but wages, benefits, and everything, uh FICA, those expenditures. So overall the expenditure budget was increased by a little over 2.4 percent, and that's reflected in the revenue as well. Uh going down again, it's pensions, life and disability insurance, health insurance, and those things uh going on office supplies are pretty much the the rest of the operating budget, it's pretty much remains static. Uh there's a little bit of increases here and there, primarily because of the cost of online databases going up three percent, and a few other uh TLN uh contracted services, TLM being the library network is what we're a part of. We rely on them for delivery, certain IT um aspects are tied to our online card catalog and a few things that we already knew how much we were gonna pay going in, so we factored that in as well. So I think I do have to point out as far as uh capital outlay, the 70,000 that we could we budgeted for this year for the generator. Um we've couldn't we couldn't find a uh contractor that would honor that that price. So uh we went ahead and Jason kicked up that 70,000 to this upcoming year's budget. So that's why even though it says 70,000 for this year, that's was taken out, and that's why we are anticipating fulfilling the the generator construction costs and everything for about 120,000. So where what grouping is the 70,000 number? Uh capital outlay, I think it should be on the last page. I don't know. Hopefully they all that staple. Okay, so I I see. Yeah, so the total is one twenty, and so you requested seventy, and then yeah, we couldn't find a contractor that would honor that. So through the chair, I think there was a quote at one time, but they have to have theirs specifically blocked off with some sort of wall and stuff. So we realized it was going to be much more than what that quote was from years ago. So we went ahead and bumped that up. So is the total one ninety or is it one twenty? I think it's one twenty. It's one twenty. It's taking that seventy thousand and adding another fifty to it. So yeah, I see the fiscal year twenty-four line item seventy thousand, and then fiscal year twenty-five one.

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