Good evening, everyone.

I will call this uh Tiger City Council meeting to order.

Uh City Recorder Craiger, would you please conduct a roll call?

Mayor Who?

Here.

Councilor Robbins.

Here.

Councillor Schlack.

Here.

Councillor Shaw.

Here.

Council President Wolf.

Here.

Councillor Anderson.

Here.

Councilor Godusi.

Thank you.

Would everybody please stand to join me in the pledge of allegiance?

All right, City Teammate and City Council.

Do you have any non-agenda item?

None from us, Mayor.

See none, let's move on to the next item on the agenda, which is public comments.

While public comment is not a dialogue, either I or staff will follow up to address the issues brought forward in these comments.

The calling number is 503 966 4101.

And those wishing to comment should call now to get into the queue.

Anyone present wanting to comment should sign up on the public comment form at the front of the room.

So first is written common.

We receive no written comments submitted for this meeting by the deadline.

Next item is in person common.

Do we no one signed up to the program?

No one sign up.

Anybody want to comment and not sign up?

I see none.

Next item is phone or video.

Mr.

Miller, are there any callers in the queue for phone or video testimony?

We do not have any on the phone or video, sir.

Thank you.

All right, let's move on to next item on our agenda, which is community updates.

First up is uh Tiger Chamber of Commerce.

And we I will invite Board Chair Sarah Tanners for your update.

Good evening, great.

Hello, everybody.

Um, and Councillor Wolf.

If it can't be duck gear, it's okay that it's Indiana gear.

We were cheering for you last night.

Uh so we're uh the Tiger Chamber is off to a roaring start.

Um Megan gave me a huge list of things to share, but I'm gonna go through it quickly.

Um Leadership Tiger uh is off to a great start.

We have 16 class participants this year, which is pretty nice uh group of folks.

They have held SimSoc, Tigered History and Culture Day, Human Needs Day, and Business and Economy Day.

Um the class is working on their service project, and so more details will be shared as soon as they've gotten that finalized.

Um and then it's so funny.

In the meantime, follow along on the gram uh for the leadership tiger to see what the class is up to.

Uh education advocacy and building a strong local economy.

Our government, you've been seeing a lot of Megan, I think.

Um, our government affairs and public policy committee has moved to an online format to be more accessible uh to a wider range of businesses and nonprofits.

If you have any um suggestions or would like to be involved in that, just please email our CEO Megan DeSalvo and she'll send you the meeting invite.

Uh she has been working closely with the city of Tiger I know on the discussions surrounding the LTE or sorry, TLT and economic development.

Um she's attended several all-day workshops and is excited to help uh work more closely with staff moving forward.

Uh we are ramping up.

This is exciting to me because it's involving our Tiger Twalton School District, uh, ramping up our efforts on the uh work ready programs and um trying to create a robust pipeline for students with our local employers.

I think that's something that you're all familiar with that we really support and and try and maintain that connection uh between the school district and local employers.

We have currently eight applications pending and four completed for the small business sustainability fund.

Uh and Megan wanted me to share that she and her team have learned a lot through the process of assisting the City of Tiger with this program and working with city management on some minor adjustments uh that businesses would like to see on this program since September of 2025.

So we we're hoping to finalize in the coming weeks what that process is and get a little bit more streamlined.

We are it feels like we just closed down the farmers market and now we're ramping up to start it again for the 2026 season.

Currently we have just over 40 vendors who've applied uh and we have many openings left to fill, but I don't we're not really concerned about that.

They seem to all come.

Um we also have information on Instagram about the Tigered Farmers Market.

Um and if anybody has questions, they can reach out directly to our manager via email or the website.

Uh we every week, I think everyone knows that we do uh Good Morning Tigered, and um that happens every Thursday morning at 7 30.

Um and those events, it's kind of amazing, but we have 65 plus people attend on a weekly basis.

I am not one of those people that attends every week at 7.30, but they are some they are some you know uh networking warriors that attend and they really do build a great community and businesses connect with each other, and it's been a very positive uh experience for everyone.

Um we do, and I know so many of you on World was grateful when you do this is getting older, just this whole thing sucks.

On off, on off.

I can't read and then I can't see you.

Um I did want to say that we appreciate so much your attendance at so many of our events.

It I it has not gone unnoticed.

So I know you are all sitting there together um at the holiday happy hour at Big Al's, and and you're attending a lot of things, and we really do it means a lot to the business community.

I just want to share that as a business owner.

So we appreciate the time that you're taking.

Um we have another exciting event, which is the Tigered Civics B, is coming up, and the deadline for any Oregon Middle School students to submit essays uh is February 3rd, so coming up pretty quickly.

Again, more information on our website about that.

But kids get to compete for thousands of dollars in prize money.

So it's a really neat event, and it starts here and then goes regional and then national.

So it's a uh it's a pretty fun event for us and for the kids.

Um our Shining Stars event uh will be held this year in May, and uh we have scholarship applications are open and available on the Tiger Chamber website as our nomination form.

So if anyone in the community would like to nominate someone from the Tiger community, the deadline is March 13th.

So that's coming up.

Um, and I think as far as our needs are concerned, you know, our need is always that we want to connect with more businesses.

So if anyone knows businesses that are new to the area, um Ainsley, who I'm sure you've all met, she's just remarkable.

Um, but she's created a top 100 list of businesses from all sizes that we'd like to see join the chamber.

Um, but the more of us that there are, the more work that we can do.

So that is what I have for you.

Any questions or anything that I can answer for you?

Councillor Schlock.

Uh not a question, but I just want to take this opportunity to thank the chamber for their involvement on the economic development strategic plan uh workshops that counselor uh Sean and I have been attending with many other stakeholders.

I've found Megan's perspectives to be invaluable and uh really appreciate her representing the chamber and business large and tigered in those discussions.

And then also quick plug.

I'm leading the next leadership tiger day in uh February 10th government day with uh Tiffany Gherke, our principal uh transportation planner.

So uh be there or be square.

Awesome.

I love it.

Thank you so much.

Yeah, it's it's really important to us.

I mean, the whole point of what we do with the Tiger Chamber is not to drink coffee on Thursday mornings at 7:30, it is to grow business because we all thrive in that.

So it's we all need to be connected.

So I appreciate oh, I will pass that on.

Megan will appreciate that very much.

Yeah.

Yeah, really appreciate it.

And this Thursday's good morning tiger is hosted by our Tiger PD over here.

So perfect.

Yeah, so I suspect council members will be there.

So great.

Yeah, so thank you so much for everything you do, and Megan's so busy.

So she is very, very like, you know, you can say no sometimes.

But she is what I found uh she is very well regarded, as you all know, but in the broader chamber community, and very, very well connected, which I think helps all of us, meaning government, business, you know, school.

It it all is connected.

So uh she's we're very lucky to have her.

Yeah.

Thank you so much.

Yeah, thanks so much.

All right, next uh item on agenda is uh community update from our Tiger High School Envoy, Becca Kosrov Vanin.

Becca.

Good evening.

No, your microphone's off.

There we go.

There we go.

Um hello.

Thank you very much for having me today.

Um it's been quite a while since I've spoken for you, um, and I'm very privileged to be able to speak in person.

Um, as the last two times I have had to speak over the call.

Um a lot has been going on at Tiger over the last few months.

Um just last week, leadership hosted a winter themed week, and it was charity-based, which included spirit dress-up themes and a talent show for lots of students to perform, and there was lots of food to enjoy.

Um, each day of the week highlighted a different charity for students to donate to, including just compassion with love, Blanchard House, and the Caring Closet.

Um, each grade level in the leadership class hosted lunch activities to get students involved, and the week ended with a giant pet rally and a basketball doubleheader game where we were able to give away a MacBook and some AirPods, um, which was able to get students to show up, and it was a wonderful turnout.

Um, in addition to speaking about leadership, the human rights and random acts of kindness committee is beginning to plan the voices assembly, which is an assembly where students will share personal stories if they feel obligated to, and they will be able to do so anonymously, or they will be able to reveal themselves to the student body.

The week will also be followed by a multicultural assembly where affinity groups will be able to perform.

Um there will also be publications as well, and publications has been working very diligently to get senior tributes ready for the yearbook as well as finalizing the yearbook altogether.

Um they have also been gathering nominees for senior superlatives, um, which has been getting students very engaged, and it's been a wonderful way to recognize everyone.

Um winter sports are now in full swing, and here's a brief update of I believe every sport.

Um, I apologize if I miss any.

Swim has one more home meet left for this season, and cheerleaders recently had a competition, and they are now cheering alongside basketball games.

The dance team is hosting a youth dance clinic on January 30th from 9 to 12, and all student dancers, kindergarten to eighth grade are invited to participate in this.

Um, the cost is $35, and I encourage you if you know any dancers in your life.

Um, sounds like a wonderful opportunity.

Umified basketball will also be starting soon, and snowboarders were able to finally compete for the first time in this season due to low snow levels.

Wrestling finally had a match against Twalton and hosted the Tiger Invitational a few weeks ago.

Um, Tiger Sports have been going very, very well, and training for spring sports has also begun.

And I believe that sums it up for the extracurricular portion of our school.

Um I did want to make a comment on something that many of you may have seen today, which was Tiger High School's participation in the nationwide walkout against ICE's involvement in churches, hospitals, schools, and communities.

Um I believe this is very important to me as an Iranian American, and I just want to take the second to thank you all for all you have done to support and protect our community.

Um, as you may know, the entire walkout was student-led, and I believe that speaks volumes about the leadership that you are constantly instilling within our student body.

Um and the turnout was absolutely incredible, as you will see very, very well.

Um, and I just appreciate the opportunity to come here and speak for you.

Thank you.

Thank you, Becca.

Um, before you go, Counselor, do you have any comments or questions for Becca?

Uh Consul Robbins, please go ahead.

Well, it's so nice to see you in person.

Because last time it was kind of hard to hear you, so it's great to see you in person.

Um, and I did I did do a little video call during the walkout today with my son, and um it was amazing.

One girl, I think, kind of arranged it, he said, and coordinated with the principal to get it all approved and going.

So great leadership from the students to not only get it organized, but be aware of uh uh uh current events and and aware that how even if maybe you aren't an immigrant, you you can still care about your neighbors and be worried about what's going on.

So I do appreciate that.

Absolutely, thank you.

Yeah, thank you.

Um so I have one question.

Um I know that Tiger High School used to hold um voters drive to register as high school students.

Do you know you planning to have that event?

I have not heard anything about that, but I do know that with the current government classes as um Councillor Godusi visited my current government class um a couple of weeks ago, and we're starting to really educate students about um voting and the importance of voting.

Um, but I have not heard anything about that personally.

Okay.

Go ahead, Councillor Kuducy.

If I may, they asked really hard questions.

So how do you feel about measure 50?

Like one.

It was special.

Very engaged class.

Wonderful to hear.

Yeah, well, thank you again for everything you're doing.

Thank you very much.

All right.

Next update will be provided by a police chief, Chief McDonough.

Good evening, Chief.

Good evening, Mayor, members of council, thank you very much.

Tonight I want to talk about a couple of things.

Well, we'll get to the dashboard here in just a minute.

And really I'm gonna focus first on December monthly stats, and then we're gonna talk a little bit about uh the whole year of 2025, because there's a couple of interesting things I'd like to note.

Um I too have my readers because I will need that to look at the uh detail on the screen, so never fear.

Uh we are all in good company here.

But uh first I want to hit the uh the calls for service for our houseless community.

That's something, Mayor, that uh you and council asked for a couple months ago, and I reported back that we didn't do such a hot job of tracking our stats in November, but in December we did.

Uh so in uh the month of December, we had 141 uh calls for service that were houseless related.

Um and I'll I'm gonna send all of this uh to you tomorrow in uh in some detail so that you have it.

Um my Excel uh skills are substandard, I will say, so that's why you don't have a slide on it this evening.

Um so during the month of December, our two community oriented policing officers contacted 211 uh camps, so meaning different places in town.

Now it could be the same place that was visited multiple times in order to try and gain compliance or to check on people that might be in those locations.

Uh during the month, they contacted 215 people.

We issued two exclusions for uh different behaviors, and then we made three arrests.

Uh two of those were uh criminal arrests for uh different crimes that they made arrests for, and one was for a warrant.

So uh for those two officers, that's a pretty uh a pretty busy month, in addition to the other things that they're responsible for.

This isn't the only thing that that those two officers do.

Um moving on to uh the dashboard, which I think is is informative, and we'll talk about a couple of things there.

Our uh person crimes were rather flat for the year, which we can call um a bonus, right?

Or call that a win.

We're only just uh one call higher on person crimes uh over 2024.

Uh property crimes were about one and a half percent uh higher, and then societal crimes actually were were slightly lower.

The interesting thing that we're gonna get to, and um we'll do that when we go on to the uh next slide, please, is talking about our five-year call for service trend.

Um this was really interesting when we started to dig into this.

Uh we knew that 2025 was a busy year, and we talked about it a lot over the course of the year about how many calls for service we had.

And I'm I'm only talking about the dispatch calls for service.

This is when the community calls us, not when we're doing the proactive, self-initiated uh activity.

And you can see that this trend for sure since 2023, but continuing through last year has shown a pretty remarkable increase uh year over year.

And one of the most important things that I want to note is that until 2025, we had only ever had seven total months where we had over 2,000 calls for service, dispatch calls for service in any one month.

Seven months total.

And in no year do we have uh more than two months, and just randomly uh uh mixed through there, and that's going back to 2014.

In 2025, starting in June, every single month had calls for service over 2,000.

Now, if we threw out February, or February had 30 or 31 days, we would have averaged over 2,000 calls for service per month for the entire year last year.

So a pretty remarkable uh increase that we're seeing.

So we continue to see as the community grows, our calls for service continue to grow, which we would actually expect to see.

What I am happy to say is that when we are on the last slide, is that our uh our crime stats are staying relatively flat, which we like to see.

We'd like to see them actually we'd love to see them drop.

But as the community grows, it's it's reasonable to expect them to stay as flat as possible.

That doesn't mean that it's any less busy for our officers, because as you can see, it's still much busier.

Uh so next slide, please.

And this actually talks about going back to 2014.

You can see the actual dispatch calls for service and how we have continued that upswing each year, and then noting that market increase uh this last year, where we averaged uh 1989 calls per month on average, which is pretty substantial.

And uh we knew that it's something that that we had talked about here in council a couple of times, and I just think it's important to show that that picture of how as the community continues to grow, how much busier we really are.

And uh it is sometimes reflected in our ability to respond in a uh timely manner.

I'd like to be seeing our uh response times dropping, but when you have more calls, you have to break officers free from other calls relatively routinely to go and and handle other calls.

For example, uh last month, a few of those calls were actually me as the primary officer.

We had a couple of days where it was just so busy, I'm sitting there in my office, I'm listening to the radio, and I was at a point where I knew I could break free from what I was doing, and I actually went out and took some of those calls as the loan officer.

I will say I got into one, I actually had to call for help.

Well, I needed a real officer that could actually come and help me do some of the paperwork that needed to be done in the end.

But nonetheless, it's that type of busy where we have two high priority calls going and then maybe something else that that needs to be done.

Now we can call for mutual aid, right?

But if us as admin are available to go out, we will go out and and help with patrol from time to time to help try and and uh reduce that burden on our on our officers and to try and get a more timely response.

So I just thought it was uh it was interesting information and important to pass along, and I'd be happy to answer answer any questions that you might have about uh anything that in the dashboard that we maybe didn't discuss or or any other questions you might have.

Thank you, Chief.

I just quickly so the total is the total call per the whole year per average is per month.

Okay, yes, all right.

Absolutely.

Yep.

Counselor Shaw, please go ahead.

Great.

Thank you, Chief.

I did have one question about um the dashboard you had provided, and it was with regards to warrants.

And it looks like it's not quite doubled, but close.

Do you know if those are warrants from that are being served from folks who are coming into Tiger from other states or any, and if you don't have data tonight, you can certainly wait for that.

Yeah, you know, it's it's really hard to tell.

It it probably isn't necessarily people coming from from out of the area.

It's probably uh it's just us um coming across more people with warrants.

I will say um that there are more there are more people out there uh with warrants, and a lot of them are failed to appear warrants.

So, what has happened, and this is a symptom of of the pandemic.

During the pandemic, uh court proceedings were very, very slow, and a lot of people failed to appear in court.

The court uh the court system got very overwhelmed, and they're still trying to work through a backlog.

A lot of people just don't show up for for court, and there's kind of uh I guess there's there's some scarring there where people are just like I'm just not gonna show up for court, they're not gonna do anything about it.

Well, those warrants are in the system.

And so when we do come across them, we make the arrests.

The jail is is building capacity for us to be able to take them to jail, which has not always been the case.

And so that is where part of that is.

It's it's really the court system trying to work through the backlog of a lot of those things.

There's a lot of warrants out there, maybe a higher percentage of of warrants than would typically be there, and that's still that's still the case.

Yeah.

Counselor Robins.

Thank you.

Um I just want you to know first off that I think you're still a real officer.

So I do appreciate that.

Um I was curious when you said that two people were excluded or exclusions were issued.

Uh were those the new unlimited exclusions, and uh what exactly does exclusion mean as far as this goes.

Yes, so it they would it would have fallen under the the revisions to the code.

Typically, so what those two were for is for criminal activity on actually on uh city property.

One was on the public works lawn, the other one was at uh the library, and so an arrest was made for criminal activity, and we issued exclusions because of that behavior being the type of behavior that's not acceptable.

Basically, it would be a violation of library use guidelines, violation of the uh of the rules for uh camping out at uh public works.

So uh one that in fact the one at public works was somebody that was dealing drugs.

So uh we arrested that person and then uh and then excluded them.

And I don't remember what the exclusion was for those.

One was 30 days.

I think they may have both been 30 days.

I I'd have to look back to know for sure what that what they were.

And have we seen those people back here or have they left or are they just excluded from City of Tiger property?

From well, I don't know if either of them have been back in the community.

Uh I know that we haven't seen them repeat uh offend for the exclusion.

If they did, we would make another arrest, it would be for trespassing, or any and and any other uh activity they might be doing.

But I don't I'm trying to think if I I know who one individual is personally, and I don't know that I've seen him since his arrest back in Tiger.

Um and I would know who he is just by probably driving by him.

And I don't I can't recall having seen him since since the arrest.

Yep.

Yeah, that's uh thank you, Chief.

I just want uh just two points.

Um thank you for the rapport of those two officers making 215 contact with people during one month.

That's uh quite a bit.

And they're that's not the only officer doing that.

So um, but the the fact is that as you mentioned, uh officers are quite busy, right?

So if they are other important, more important stuff they have to attend to that.

So just wanted to remind coming members that we cannot have officer, you know, watch our public work 24-7.

So if anybody see anything, they have concern about you know, if it's not emergency, call the non-emergency number.

So but this is really you know impressive number.

So thank you so much.

And another point is uh uh thank you for pointing out that office uh officers are getting busier and busier.

And that just ends up you know, just further um we're going to talk about building a better tiger project later on, but I just further stress the point that why that's why we need a new facility that have combined um training and evidence, right?

So officer can spend less of their time going to different places doing training, doing evidence, they can so they can spend more time focusing on taking care of our community.

So thank you very much for your update.

Absolutely.

Uh two additional points if I may.

So the in the the houseless stats that that I uh gave all of you is just for those two officers.

That it also uh we also have our our patrol officers that are making uh contacts as well.

And uh thank you for recognizing the the efficiencies that could be gained with a new facility.

The one of the things for me, well, a couple of the things for me, one the evidence piece that you that you hit on uh can really help us, but the training efficiency that we could get with a new facility is really unmatched.

Being able to do everything on site is uh such a huge savings, not only in cost of labor, but it also improves the value of the time that the officers spend in training itself.

So thank you for recognizing that because it is it is very much uh something that is exciting to think about, and you'll hear from uh the team a little bit later.

Just a little preview.

So thank you so much.

You're welcome.

All right, so next item is uh council uh liaison report.

So who would like to start all right?

Consul President Wolf, thank you for volunteering.

Thank you, Mayor.

Um yeah, I you guys hear me okay?

Yep.

Um yeah, so I will uh be brief.

Um the first one uh I participated as the audit committee meeting, but we all had an update uh just last week.

So um don't need to uh recap that also the gap meeting hearing from the chamber.

Um I will highlight the counselor uh Schlack and I presented on building a better Tiger in December and and was very supported uh by the chamber and the gap committee.

Uh WEA attended the board retreat in December, uh reviewed the budget for the upcoming year, and really kind of reviewed the priorities of the association or the alliance, excuse me, um, around land use, housing, governmental affairs, and transportation.

Um I presented to the board uh for building a better tigered um as well.

And um also discussed, continue to discuss the nonprofit component, which will start in this coming year.

And um the regional waters provider consortium board will meet in early February, and that will transition to Councilor Anderson.

So that's it for me.

Thank you.

Thank you.

Uh Council Anderson, I'm assuming you don't have anything yet.

Nothing yet.

Nothing yet.

Okay.

Counselor Kuducy.

Thank you, Mayor.

For the library board, the big thing, of course, is going to be the HVAC improvements.

So Sunday, February 1st is when the building is going to close.

They're going to start to transition everything here.

And then Friday, February 6th is when the Express Library is going to be opening here in town hall.

So that's something that's exciting, and it'll be a couple of months, and we're actively looking for a place for the warming centers over the cold months.

So reach out if you have a place.

So Cook Park, etc.

And then another with the new mile markers.

Looked at the overall cost benefit, and they have a lot of data that they're going to be sharing when they come to talk to the board.

All right.

Thank you.

Counselor Shaw.

Thank you, Mayor.

TCAC reviewed River Terrace 1.0 as well as some updates on Fannel Creek and some of the lighting along Fannel Creek and the what was formerly the Nick Bolson project.

The Washington Pab meeting is next Thursday, and it'll be my last meeting before I transfer it over to uh Councillor Anderson.

The reason there's a month delay is because we've spent several months looking at applications that are coming in for CDBG and home.

And so similar to Council President Wolf, who transitioned a month later with me.

I'm doing the same.

So that way you don't have to jump right into review 32 applications.

And that's going to be again next Thursday.

And then the um uh Will Ammet, the WIF committee meets next Monday, so haven't yet had that for 26.

And uh so as mentioned earlier, and with the councillor Schlack attended the economic uh development workshop, and that was very productive and look forward to uh the council soon seeing the work that has been put forth by the business community, um, our community members and the counselors.

Thank you.

And just to clarify, TCAC look at River TARS 2.0, right?

Not one point.

Correct.

Did I say 1.0?

My apologies, 2.0.

All right.

Counselor Schlack, please go ahead.

Thank you, Mayor.

Um, I did not have any um liaison related meetings since my last update, but I have a whole bunch of meetings coming up.

Uh the next one will be um tomorrow for the community homelessness uh assessment and response team, which will be my first meeting as liaison.

I'm very excited about that.

Uh there will be a planning commission meeting on January 26th, and then there will be a meeting of the Willamette River Water Coalition on uh February 10th.

And I look forward to providing updates on all of those in February.

Thank you.

Thank you.

Counselor Robinson, thank you.

Um for the water advisory board in December, we had a very informative meeting with Mike Lewick from Public Works presenting an overview of our emergency management preparedness.

Um by the way, we do have an annual preparedness fair that the public is invited to in July at Cook Park.

So I just want to put a little calendar marker up there for that.

Um, and then in January, the WAB also had a special meeting to review the proposed budget for um fiscal year 27, um, including the capital improvement plan in River Terrace 2.0 and Kingston Terrace Water System Plan updates, and then we will um make a comment on those budget proposals at the February 11th meeting.

Um the um the committee on community engagement.

We we did learn um we voted on this that they are increasing their meetings to monthly, so that's an exciting change, and I am coming off as the liaison for that, and Councilor Anderson is taking over.

Um I've also been attending the immigration response coordination call, which is a bi-weekly call with area regional, county and city leaders discussing various needs that we have for immigration issues.

Um it was supposed to be this this yesterday, but since it was a holiday, it was canceled.

But recently we've had in addition to all our local people coming together and talking about issues they're having or events that have happened.

Um we've had both state and federal leaders join in to the call.

Most recently, the governor was on the call to talk about what kind of support they can provide.

And then I did attend the flock safety webinar, which is about the use of everyone's cameras to do some stuff that was interesting, some interesting information.

I'm happy to share.

So I'm excited about that.

Thank you.

For me, I I've been meeting one-on-one or in group setting as a new mayor, a relative new mayor with uh leaders that have different um from federal, state, uh, county, metro, and other mayors.

Uh just to uh say hello and start to establish uh relationship relationship with them.

Um couple of things uh stand up.

Um county uh county chair uh reported that uh there will be significant budget shortfall at the county level.

So county commissioner are starting the discussion of what that means in terms of a service cut and or revenue increase, which is fees.

So uh when commissioner Snyder coming next month to give us an update on that may be something that you'll be interested in asking him about.

Uh in terms of transportation, transportation packet, you know, as you know, it's in you know whether the question is whether uh the state legislature can um take back a set of bills that's already referred to the voters.

So uh our current AG would probably have an opinion on that.

Um also um just in terms of a trimat service cut.

I attended uh three meetings uh to hear about TriMet's proposal, and uh they seem to be very genuinely interested in community feedback, and they they stated that the current service cut are based on uh writer feedback.

So um Tiger expressed our concern about service cut to transit areas, and um, but they will continue to listen to feedback until the end of January, and then they will go into final rulemaking, and those service cut will be effective August.

Uh the sad the unfortunate part is that this August cut will only be six percent of the cut.

They will eventually have to cut up to 10%.

So there will be more coming.

And um again, I have uh asked our uh TriMap Board representative to come before council, and he agreed to come in March.

So we will have more questions for him when he comes before us in March.

Um so that's all I have.

Um any questions or comments for any for me or any counselors.

Seeing none, okay.

So thank you for all counselors for your hard work.

I know you are very busy, so thank you so much for taking the time.

Uh so let's move on to our next uh item on the agenda, which is appoint a large member of the Tiger Water Advisory Board.

So the action requested is appointing Marie Walkerwiz as the new outside of Tiger at large member of the water advisory board.

Um the vacant at large position was posted, and four total applicants submitted submitted interest.

However, one applicant resides inside the tiger city limits, so was not eligible.

The water advisory board reviewed the three qualifying candidates with the final decision being made by city council.

So uh I just uh want to clarify that one um water board advisory member uh did raise the point that the bylaw and IGA or intergovernment agreement for uh for the water uh uh system uh use different language than the resolution before us today.

But the important part of the resolution is the action it takes, not necessarily the language that's being used.

The background language is being used.

So I consulted with our city uh attorney and she's comfortable with the language in the uh resolution um as it is written right now in front of us.

So uh do you I'm going to open up for question or comments, or if you have a motion, I will also entertain counselor Schlack.

Thank you, Mayor, and I just want to say that I'm delighted that Marie Walkowitz will be rejoining the water advisory board.

I think she brings a lot of really great experience to that body as a former web chair as a former uh commissioner for the Tiger Water District and from her uh professional background as well.

And with that, I move to a point resolution number 26-04.

Second the motion.

All right, a motion is being um uh uh move forward and a second second.

Is there any further discussion?

Seeing none, those uh those in favor say aye.

Those opposed resolution number 26-04 is adopted by uh unanimous vote of council.

Marie's not able to be here, but I look forward.

Oh, Marie, come in.

Would you like a would you like a pen and some picture?

I'm sorry.

Would you like a pin and then have a picture taken?

With the all right, come on in the case.

Well, I'm glad Marie was able to make it tonight.

So congratulations.

All right, so let's move on to the next item on our agenda, which is budget committee pre-meeting.

This is the initial joint meeting of the budget committee and city council related related to the physical year 2027 budget development process.

Acting City Manager Trish, Finance Director King, Assistant Finance Director McClobe, and budget manager Kennedy will present this item.

Committee budget committee member have been invited, so please come forward to sit with us.

Welcome.

Good evening, mayor, council, budget committee members.

I'm your acting city manager Emily Trich.

Um if we could go on to the next slide.

Uh we have a few things we'd like to cover today, uh, but we'd love to begin first with introductions.

Um I'd like to invite our budget committee members to introduce themselves, uh, and then um we will move on to the uh electing a budget committee chair and secretary before working our way through the rest of the agenda.

Um who will start?

Great, thank you.

Hi, I'm Kelly Piment.

I am the outgoing chair of the budget committee.

Hello, I'm Aaron McCool.

Um I'm a member of the budget committee, and this will be my third budget cycle.

Uh Derek Lawson, I'm a newly appointed member of the budget committee.

Bill Lewis, uh, this is my second budget cycle.

And do we have anyone joining us virtually?

No.

All right.

Uh next slide, please.

Um just briefly, let's go through the uh budget timeline ahead of us.

Um so we uh will be discussing some of the department budgets here over the next uh couple of months uh before we have uh discussion of the proposed budget um uh in April in a presentation in May.

Um the uh proposal to change our first budget committee uh meeting to a Monday rather than all day Saturday is a recommendation from the staff team.

Um as with this slide and and throughout the presentation, if you have comments or questions, uh we invite you to to jump in at any time, and we'll also be uh taking pauses and breaks between sections so we can have further discussion.

But this is the proposal before us.

Next slide, please.

I'd like to hand it off to the mayor to walk us through the election of the committee chair and secretary.

Thank you, Acting City Manager Trish.

Uh so now we'll we'll go uh forward with the election of committee chair and secretary.

The role of the chair is to have general direction power over the committee.

The chair will preside on all meeting uh using Robert's rule of order and in consultation with city staff set agendas.

The role of the secretary will be keeping a row of committee members to call role when required and sign the budget committee's summary minutes after the notes are approved by the committee.

Are there any volunteers or nomination for the role of the chair?

Go ahead, Councillor Schlack.

Well, I know Kelly said outgoing, but um barring any emphatic interest from any other committee members.

I think Kelly did a wonderful job as chair last year.

I know we're going into a difficult budget cycle, and if we could drag her back to being chair for this budget cycle, I would gladly nominate her for a second term.

Drag her.

Okay.

Kelly, would you be interested in serving another term as the chair?

Um I I will definitely do it, but I also know we have a lot of new people here.

So I didn't want to, I didn't want to hog all the fun to myself.

Okay.

So if there is some.

You're really selling it.

Anyone else interested in the chair?

We usually have come we can only have committee member as a chair, right?

Or is it if I may, Mayor?

Just chime in on that.

Uh so it's been tradition that uh a community member has been elected as chair.

Uh however, there is no regulation that requires it to be a committee.

All right, but Kelly.

So I Kelly says she will accept nomination.

So is there a motion?

Mayor, I move to appoint Kelly Pemman as chair of the Tiger Budget Committee.

I second.

All right.

So those things so there's a motion to elect Kelly as the fiscal year 27 budget committee chair, and it's being seconded.

Uh any further discussion.

Seeing none, those in favor say aye.

Aye.

Aye.

Aye.

Those opposed.

All right.

So the adoption, the motions adopted by the unanimous vote of the budget committee members present.

All right.

Thank you.

All right, are there any volunteer or nomination for the role of the secretary?

Can I ask you to re-outline the responsibilities of the secretary?

Sure.

The role of the secretary will be to keep a row of committee members to call row when required, and sign the budget committee summary minutes after the notes are approved by the committee.

So you'd be keeping track of people, pretty much.

Um I will volunteer uh for the role of secretary.

Thank you.

Any other anybody else?

Mayor, I move to nominate or to elect Aaron McCool as the uh secretary of the Tiger Budget Committee.

Second.

All right.

So there's a motion on the table to elect Eric Eric as the fiscal 27 budget committee secretary, and it's been second.

Uh any discussion.

Seeing none, those in favor say aye.

Aye.

Aye.

Aye.

Opposed.

Hearing none, the motion is adopted by a unanimous vote of the budget committee uh member present.

Congratulations, Eric.

Thank you for stepping up.

All right.

Um, Mayor Who, may I uh clarify who the second person was?

Shaw, thank you.

All right, so now finance director King will talk about appointing social services and committee event grants committee chair members.

All right, thank you, Mayor.

And uh congratulations to uh your uh second term as uh budget committee chair.

All right, so just to outline the social services and community events grant subcommittee.

So this is a committee that has a subcommittee of of this body right here.

So uh just as a reminder, the composition of this committee was expanded to five members.

And so this committee is responsible for um recommending decisions on upcoming grants in the fiscal year 27 budget cycle.

And so these grants are specifically for social services and community events.

And um, so we have a few key dates that we've included up here for your consideration from a timing commitment standpoint.

And so we have a uh a committee training that's uh upcoming on February 24th.

And then we do have a day uh March 13th is that is the plan date for presentations uh from grant applications.

Uh the 14th is more of a tentative date uh for overflow.

Um we're we're hoping to have all the presentations done on the 13th, however.

And then finally uh the last day that's important is the March 19th date, which is the uh essentially the the uh recommendation date for our decisions on the grant award amounts.

And with that, that's uh that's kind of the overview of the uh of the committee.

And I think technically uh the presiding member of the meeting passes over to the to the uh budget committee chair.

Okay, Kelly.

Thank you.

I'm gonna have to um refresh my Roberts rules.

Um so just yell at me if I do anything wrong.

Um are there any volunteers or nominations for the social services um subcommittee?

I'd like to volunteer.

I would volunteer.

Okay.

I'll volunteer.

Okay.

I'm sorry, we have we have three volunteers, and I am terrible with names.

Can you remind me of your name?

Derek Lawson.

Bill Lewis.

Bill Lewis.

Yeah.

And Councillor Robins.

Okay.

And I'm sorry, Eric, can you please remind me?

Um at this stage, we how many community members do we actually need for this?

So the total composition would be five members.

Five members.

Uh no more than three uh counselors can be on the committee.

Okay.

So right now we have two community members.

One counselor, two counselors.

Um counselor Shaw and I both um served last year, and I'd be willing to serve again if no other counselor uh is interested in serving.

And I don't would be willing to serve too if no other counselor would like to serve in addition to councillor Schlack and Robbins.

Okay.

So we have two community member volunteers and three counselor volunteers.

Um I do have a suggestion.

Um I don't think Felipe Aguilar is here, but he was on the committee last year, and so we might want to check with him if he wants to be on the committee this year.

So is there any rule or thing or regulation that says that we can't check with somebody to see if they want to be on the committee again?

Uh I would have to brush up on my Roberts rule of order, but I believe the uh the members present would have to vote and um nominate and elect uh for this committee.

I um even though I'd be a returning member, I think it's wonderful that we would have um two new perspectives on the committee.

So uh while I think uh Felipe and Greg did wonderful jobs last year, um I I would be totally open with uh moving forward with the interested uh members who are present tonight.

Okay.

Um are there any objections to moving forward with the people who are present?

Okay.

Um and then again, Eric, I'm sorry, you're gonna hear from me a lot tonight.

Sorry, in advance.

Um do we need to do an individual individual vote for every member who is nominated?

I I think it would be fine to do a uh um a single motion.

Okay.

Chair, I move to um what's the right elect is the right one, not a point.

Okay, oh thank you.

Uh Chair, I move to elect um William Lewis, Derek Lawson, uh, Councillor Heather Robbins, Councillor Jeanette Shaw, and myself to the um subcommittee for social services and community event grants.

I second the motion.

Okay.

All those in favor say aye.

Aye.

Any opposed?

Okay, the motion is adopted by unanimous vote of the budget committee.

Congratulations.

Great.

Next slide, please, Mr.

Miller.

All right.

So finance director King and I are gonna walk through uh some of the committee roles as part of the orientation and public finance 101, uh, as well as a recap of issues from the fiscal year 2025 to 26 budget cycle.

Next slide, please.

So in terms of what guides the city budget, uh all of the factors listed here, uh, including uh key budget priorities and council goals, uh, as well as uh rules and emerging opportunities uh inform budget development.

Next slide, please.

And those budget priorities are very much the same as to uh what we've um followed in the past.

Uh none of these should surprise you.

Uh, adherence to financial sustainability, uh being fiscally responsible and and planning for the future, uh continuing our commitment to community safety, as well as economic resilience and livability, quality of life factors, and then infrastructure stewardship.

Uh and this is very much in line uh with those listed above uh because our infrastructure very much foundation to uh financial sustainability, safety, and livability.

On the right side of the screen, you'll recognize a little bit small there, but uh those are your uh council goals for 2025 to 26.

And so these also inform our budget priorities.

Next slide, please.

And I will hand it off here to Finance Director King to uh share our recent achievements.

Thank you, Acting City Manager.

Uh so I just wanted to highlight a few key uh accomplishments uh from the uh from the finance team as well as also the from the decision making that's happening with this body right here.

So over the past um well over 30 years, uh the city has been recipients of several distinguished awards by the government finance officers association, which is kind of your leading um association for for public finance.

And so um the award for the distinguished budget presentation award, uh the city's been recipients for that for well over 30 years.

Uh and for the certificate of achievement for excellence in financial reporting, I believe we're coming on close to 40 years on that one uh for consecutive awards.

Uh one thing that hasn't been highlighted here that we recently uh achieved, I believe for uh the third time uh is the the triple crown award uh which is um a highly distinguished award by the GFOA that is a an award for um having both these two awards are here as well as the um uh a PAFER, which is a uh popular annual financial report, just more of a summary report.

Um, and only one.

We're one of 300 recipients out of close to 90,000 municipalities across the country um that have received this award.

And then finally, one thing I wanted to highlight is um SP Global, um uh, which is one of the uh big rating agencies.

Uh they have uh awarded the city of Tiger a triple A bond rating a couple years ago, uh, which is a reflection of the fiscal health and stewardship of public funds.

So this really demonstrates how strong our financial stability is as well as our ability to repay bonds.

Uh next slide, please.

All right, so I'll be jumping right into uh budget committee uh roles and responsibilities.

Uh and so uh just to kind of give you a quick overview, uh in or in the state of Oregon, uh local municipalities are governed by Oregon budget law, which um is under ORS 294 up there.

So I won't go into uh specific details on each of these lines, but I want to highlight some of the key areas on the slide.

So one of the most important aspects of the budget committee is that the approval of the city budget requires public engagement with equal members of the public uh as well as the uh as the uh number of elected officials on the budget committee.

So that's this this body right here.

So throughout the committee process, uh which will continue on in May, you'll be hearing from the city departments about key budget priorities, city programs, and uh this committee will help steer decisions on how to allocate the city's limited resources.

And so as we presented in the timeline earlier, uh after the city manager's proposed proposed budget is posted and published, uh committee members will have an opportunity to review and deliberate on the budget with other committee members and can propose amendments throughout the budget hearing process.

After the deliberations are completed, uh the committee will take a vote to approve the budget and set the tax levy rate, which will then get referred to city council for final adoption.

And once the budget is approved, the city council cannot change the budget by more than 10% without holding another budget hearing.

Uh next slide, please.

And and again, if there are any questions on the slide, please feel free to stop me uh if there's any clarifying questions, and then we do have some um time reserved at the end for discussion as well.

Uh so as a quick overview, um, so the way you'll be receiving the information on the proposed budget, um, you'll see that uh when you receive the budget, uh there'll be we'll have different presentation of all the city funds.

And so, as a quick overview on what what funds look like, this is these are the different types of government uh funds that we use to do um to track all the different resources at the city.

Uh so uh at a high level, uh the most important thing to know about these different funds is that there are regulatory requirements on how the city tracks revenue sources.

Um as you can see on the left-hand side, there are six different categories, uh, but within those six different categories are actually 41 funds that the city tracks.

And so within those 41 funds, the the biggest one uh that you're probably the most familiar with is the general fund.

Uh that is actually the the one fund that doesn't have any restrictions and can be used for any general uh governmental purpose.

However, most of the other funds have some type of restriction attached to them or some sort of a commitment behind them.

And so in that budget book that is published, uh every fund will have its own description on what the funds are used for, and then the type of restrictions that they have.

And then um sorry for jumping back and forth.

Just to go back to the uh the general fund.

So uh again, just want to reiterate uh the general fund uh is the largest fund of the city.

Uh it is also the primary operating fund uh for the city as well.

And it's it's kind of your general purpose fund that's used to fund the police, library, community development, as well as general administration.

And then we'll have a there will be a slide later that'll give you some perspective on the size and scale of all the different city funds.

Uh next slide, please.

And uh I appreciate that comment about and that question from uh the the Tiger High School about measure 50.

So I'll do a quick overview on measure 50 5 and 50.

Um Oregon has a unique tax structure um under measure 5 and 50 that were passed back in the 90s.

And so if uh if you're not familiar with these two measures, they've had a tremendous impact on how property taxes are levied in Oregon.

Uh so again, back in 1990, measure five was passed, which put a cap on property taxes, which is based off of real market value.

So that's what your uh the value of a home if it were to sell today.

And so those caps were set at $10 per 1,000 for general government services, and then $5 per thousand for school districts.

And then any amount that goes uh over these amounts is what's commonly referred to as compression loss.

Um and so for those chat taxing jurisdictions that exceed those caps, um, that that is a loss to their property tax collection.

Uh next slide, please.

And then I'm gonna jump into measure 50 here.

So measure five is the set on is the cap on based on real market value.

So uh measure 50, uh we go to the next slide, please.

So measure 50 was uh passed again in 1997, so a couple years after measure five.

And so measure measure 50 uh actually rolled back property taxes back to 1995 and 96 levels and created an entirely different basis for assessing property tax.

So what this did was it set tiger uh set permanent rates uh for taxing jurisdictions, which cannot be changed.

Um just as to point out, Tiger's rate is $2.51 per thousand, and that is uh been that way since 1997.

Uh it also set caps on how much uh assessed value can grow each year.

So only 3% can increase on an annual basis.

And then the the measure also established different mechanisms to increase property tax rates, which were through temporary local option levies.

Um temporary local option levies, I don't I don't want to say LOL, um uh but those are limited to up to five years for operating levies and then 10 years for capital levies.

And these are not to be confused with bonds, which are completely separate item and outside of outside of this right here.

And so uh just uh at a high level, uh the result of measure five and fifty in Oregon, um, so property taxes are not able to increase based on the rise in market values, is only limited to that 3% increase.

Uh the only time properties get reassessed in Oregon is when there's major construction or improvements.

And because of these two laws, it's common to see homes that sell for uh similar prices to pay wildly different property taxes.

Uh the other issue to uh point out is that with the 3% cap um that it has historically not been sufficient to meet the demands of maintaining services, much less increasing services without any sort of growth or any other source of matching revenues.

And so you'll hear hear from us on future slides on how inflation rates have been impacting city budgets.

Um next slide, please.

And so here's a comparison chart on where uh Tiger lands in comparison to other cities within Washington County as well as other uh nearby municipalities.

And so Tiger has the sixth lowest permanent rate in Washington County, which is about half the state average.

Um and on this list you can see that there are certain cities that have um higher permanent um permanent rates.

Uh one thing I want to point out as a nuance that there are certain cities here, um such as Lake Oswego and Hillsboro that do provide fire services.

Uh but I have a later slide that kind of shows you the total tax burdens in some of these areas.

But provide similar level of service.

Next slide, please.

And so here this is a good uh point uh a view of what the actual tax burden looks like in for Tigered resident.

Uh so for school districts, uh the the rate uh with levies is about six dollars and twenty-five cents, and then for governmental services, it's that eight dollars and fifty-seven cents.

And you can see where Tiger is on there, that's two dollars and seventy-three cents, and that's again with permanent rate plus levies.

Um so one thing to remember on here when you look at this chart is that uh for school districts.

I mentioned earlier, for because of measure five, there's a cap of five dollars.

And so with that six dollars and twenty-five cents, you'll see that in particular in school districts, they they do suffer from compression loss as they do run into issues where they they are exceeding the cap.

However, for Tigered, our compression loss uh is about 176 dollars.

Um so it's it's not very common in our jurisdiction.

Now, when you see that the that total assessed rate or the rate does, if it starts to creep up to that ten dollars amount or above, that's when you'll start seeing more compression loss.

Uh next slide, please.

And so, as a comparison, um, as I mentioned earlier, so Beaver 10, this is a good example that compares.

So on their side, uh, on the school district side, it's fairly similar to Tigered, but on the governmental service side, you're at $11.91, which is significantly higher than um what the tax burden is in Tiger.

Um thing I would point out here is that one of the biggest differences is particular, particularly around the the permanent the levy rate for the city of Beaverton as well as THPRD.

And so the city of Beaverton actually doesn't provide park services.

Uh their park services are provided by a special district, which is the THPRD or Twalton Hills Park and Recreation, which has their own um permanent rate.

So those two combined is six dollars and twenty-two cents, which if you compare to Tigered, which we do provide park services, is is again two dollars and seventy-three cents with with our levy.

And so that approximates to about a hundred and twenty-seven percent difference between the two.

And so the reason why I'm sharing this information with you today is that it's really important to demonstrate that Tigerd is providing a high level of services without the same level of resources as some of our other jurisdictions that are nearby.

Um it's it's not really comparable for Tiger to be at the same level of service with say like THPRD without matching revenue sources.

Um just just as an example, if Tiger were to have the same property tax rate as Beaverton and uh THPRD, that would result in an additional 34 million dollars for Tiger.

Um that's just the hypothetical.

Um this is also really important to point out that Tiger cannot operate without leaving the maximum amount of the permanent rate that we have, which is that $2.51, and the levy that's that's being assessed.

Um that is you know just to meet the basic needs of the core services that the community expects from us.

Uh next slide, please.

All right, so um this is a really important slide to also kind of show some common misconception about property taxes.

Uh so when uh for every dollar that is paid on your property tax bill, uh Tiger only receives 17 cents of that uh for city services.

Um you can kind of see the breakdown of uh where those funds go to those other taxing jurisdictions.

Um next slide, please.

All right, so at a high level, uh this is an overview of where uh Tiger's budget is from.

This is an example from the uh fiscal year 26 budget book.

So overall um city revenues is approximately 167 million or 168 million if you round it up.

Uh about 41% of the city or 44% of the city funds comes from charges for services, and those are primarily utility fees.

Um, and then property taxes are about 16% overall.

And then on the expenditure side, uh public works and police are the two largest departments.

Um on the public work side, those are largely funded by utility fees.

Uh, and then on the police side, that's largely funded by by general funds.

Next slide, please.

So that was an overview on the citywide view of revenue and expenses.

And so just jumping into the general fund, since this is our where most of our operations are, just to kind of do a deeper dive on this one right here.

So you can see on the general fund, um, property tax do make up the largest portion portion of revenues for the general fund, approximately 48%.

Umchise fees, uh state and county shared revenues, those are the uh next two largest sources of revenues.

And for those of you who are not familiar, uh franchise fees, those are uh fees that are assessed to utility providers such as PGE Northwest Natural that operate within the city city limits.

And then the state and county shared revenues, those are primarily revenues that we see from the county for WCCLS, which is the Washington County Cooperative Library Services.

Um it's revenues that we receive um on an annual basis to operate the city's library, uh as well as revenues um collected from the state, which is um uh based uh in statute uh to share revenues from hotel, marijuana, cigarette, and alcohol taxes.

Uh next slide, please.

So this graphic right here, this is on the expense size for the general fund.

You can kind of you can see uh the breakout uh of where the general fund dollars are spent currently for fiscal year 26.

Uh so one thing I'll point out um, a couple things I'll point out.

So you'll see uh where the the two highest areas where the expenditures are, so under police support services, uh, as well as the library are some of the more higher uh where there are expenditures.

Um a little misleading about this uh chart right here parks park and recreation is about four percent from the general fund.

However, those are transfers to a different fund because we also receive uh about three million dollars for park and recreation fee revenue, which is on the utility bill, and so that's tracked in a separate fund.

So 4% of the general fund goes to supplement that that revenue source uh for park and recreation operations.

Um next slide, please.

And so uh on uh earlier slide I mentioned on measure 50 the cap on 3%.

Um when the city receives property tax above 3%, um that is primarily driven by residential and commercial property growth.

And so this is a chart that shows the history going back to 2011 to 20 from 2011 12 to today on the uh assessed value growth.

And so the assessed value growth directly correlates with our revenue growth with the city.

And so on average you can see going back, you know, the growth rate has been around zero to two percent.

Um so and in the case of the more recent year, um, especially particularly during post-COVID, you can see where the growth rates were right there.

Um the challenges that we've experienced is that our inflation rates, particularly again post-COVID, were you know as high as eight percent.

Um, and so you'll see that there's uh a significant gap between uh high inflationary period to where our actual growth is.

Uh next slide, please.

Um I'm not going to go to the next through the next couple slides in detail, um, so uh since we have a lot of material to get through.

Um, but I just wanted to highlight some of the economic uncertainty and risks that are being taken into consideration, uh, particularly in the near term.

Uh and overall, we we do have general concerns about the local economy, which has pushed us to be more conservative in our revenue estimates.

And so uh a lot of the experts are predicting that um while there's been multiple years of recession predictions, um, there are increasing concerns about recession in um in the near term.

Uh next slide, please.

And again, um this is just information that was published back in August from or October and based on uh from the state uh that there was a net job loss of 16,400 uh jobs uh in the state of Oregon.

Uh next slide, please.

And then this is um also um uh data from Eco Northwest uh that provides uh some uh directional view on where development is going in the state of Oregon, and so this is just a chart demonstrating where permitting activity is.

So um again, uh these are just kind of more high level overviews of what the general state of the economy economy is.

Um I am not an economist, uh, but these are some of the factors that we're taking into consideration as we are uh projecting our forecasts um into the next um fiscal year.

All right, next slide, please.

Uh actually one more slide, please.

Uh and so with that uh for the section, I just wanted to recap um going into fiscal year 27.

Um, or just to uh close off the gap from fiscal year 26, we had a number of issues that we had covered during the last budget committee cycle.

And so I just want to take a moment to recap some of those issues and where things are at today.

And so um for a number of years we had talked about some uncertainty with WCCLS funding.

Um and so the county uh did have a measure uh last fall, which did pass.

And so this um is a one-time expected increase for from the county for WCCLS, which is a 5% allocation or 5% increase in our in the intier's funding allocation.

Uh last year, the general fund um we did incorporate a 3% reduction in fiscal year 26.

Um as part of this discussion, we did discuss some of the realities of the general fund, uh, which includes the toll that um some of the the funding challenges that we're seeing across the state, um, as well as certain programs that were implemented using one-time funding sources having an impact on long-term fiscal sustainability.

Um we also had uh we there was an uh approval for funding um for the police and public work facility pre-work.

Um one of the positive uh things that we did here is that well, we were successful in receiving a three million grant from the state, which is going to significantly offset um the preliminary work on this project.

And then lastly, uh there was some major maintenance that was approved for the for the library uh for the roof and HVAC replacement, which is expected to be completed in the next few months.

Um and so with that I'll I'll take a pause and see if there are any uh questions uh from the committee.

So used to looking the other way too.

Um this goes back to the um for first slide, actually, where we were talking about the proposed change to the budget committee schedule, and I just wanted to clarify before I forget what the the rationale behind that proposal was.

Are you referring to the uh transition from uh all day Saturday to uh to a Monday evening?

Yes.

Uh so the recommendation and the rationale behind that is um is is behind the idea that we are going to spend less time on um informing and more time on discussion.

Um and so making best use of uh well, some of the impacts that that has on staff on dedicating an all-day Saturday.

Uh uh the recommendation is to have a more productive time in a in an evening uh session and then more um uh not sure what the right word to say is um but a targeted discussion in a in a short amount of time on discussion.

All right.

Um yeah, that makes sense.

I'm just wondering um, just want to make sure there is uh plenty of opportunity for discussion considering the um upcoming slides about the budget situation we're facing since um you can never anticipate how much discussion there may be.

May I ask a follow-up?

So is that in a Monday evening?

So we looking like from uh or what's it proposed for all an all-day Monday.

Uh the the proposal is for a Monday evening.

This it looks like so I just checked the calendar where it's been presented to us right now as a proposed change.

It is actually already scheduled as a Monday evening on the calendar that we got the invites for.

So I'm assuming that all of the community members who are on the budget committee were made aware of this in advance and said that they could attend the different because this is a significant change in scheduling.

Uh I I believe so.

Uh I I I'll admit it was not myself who sent out the invitations, but um I I believe that was uh the the notice was sent out.

Uh one thing I would highlight is that we do have a fourth meeting time reserved if if needed.

So if uh if the deliberations need to continue past the third meeting, we do have a fourth meeting uh placeholder.

That uh makes me feel better about the situation, just knowing that um you know we have to approve a budget by adopt a budget, not approve it, adopt it by June 30th.

So um depending on how things go in the upcoming budget discussions, um time gets truncated very quickly.

Okay.

Uh well I'm happy to jump into the next section section.

Um over these next couple sides, we'll go over the financial results for 24-25 um as well as um our fiscal year 26 actuals.

And so this graphic right here, this is a chart that shows the fund balances for the audit fiscal year 25 compared to the results of fiscal year 24.

Um so as a reminder that um fiscal year 24, that is the period from July 1, 2023 through June 30, 2024, compared to July 1st, 2024 to June 30, 2025.

Um mostly across the board, uh we did see that fund balances were comparable or level to prior year.

Uh we did see some growth in the water fund um balance, which was a result of recouping some funds that were spent on some major capital projects that was planned uh over the last several years.

Um but overall fund balances at a are generally at a healthy level and are able to meet minimum operating reserves.

Uh next slide, please.

Um I did want to take a moment to zoom in uh closer to the general fund.

And so while our reserve balances did not change significantly, uh one thing I'll point out is that the um the net change is that 336,000 figure that that's highlighted at the bottom there.

Uh one thing that's concerning about this is that our revenues um uh they did miss our our target um despite having some one-time unexpected revenues.

Um additionally, one thing I would highlight is that our expenditures came in significantly below budget, which was about 13 percent.

Um and as a result, the general fund um uh it it it did barely break even um as the result for fiscal year 25.

Um based on these results and some of the fiscal year 27 actual that we're seeing uh for 20 fiscal year 27, uh we are considering considering revising some of our revenue estimates so that we don't have this situation again with our especially with our revenues uh not meeting the target.

Uh additionally on the expense side, one of the things that's concerning about this picture too is that once we start filling our vacant positions um uh we we don't not we don't expect to see uh this level of savings again um continuing forward.

And then with that, um if go to the next slide, please.

Uh I'm going to take a break from speaking for a moment and pass things over to uh budget manager uh James Kennedy Thank you, Director King.

Uh good evening all.

So on the slide on the screen right now, we're gonna be looking at fiscal year 2026 year to date uh for all of our funds um as a financial update.

Uh just real real quick and high level, what we're currently looking at is the general fund debt service and TCDA are ahead of forecasts.

Um this is primarily due to the timing of some of the property tax revenues that are being received um in this first half of the year as opposed to weighted in the second half of the year.

Um TCDA that you can see on the bottom part of that chart there are ahead of forecast uh mainly due to the timing of some land acquisitions that occurred in the first half of the year.

And uh some of the enterprise funds falling short of the 50% forecast line there again are just related to timing um and uh mainly centered around our capital projects and some of the revenue bond payments uh in the first half of the year.

Next slide, please.

And similar to sort of the structure of what we've been doing the rest of the night, we're gonna jump into the general fund revenue.

Um so as you can see, that top line is our property taxes and uh uh is consistent with our prior uh prior year actuals, and we're at 92 percent of our total budget.

Um the licenses and permits are ahead of budgets, uh but only again due to timing of some of the business license renewals that happen in the October time frame of this fiscal year.

And then another thing to note are our fines and forfeitures are also ahead of uh prior year year-to-date actuals um but behind forecast.

Um and that uh revenue source is mainly centered around some of our our traffic fines for some of the the red light cameras and will be continued to monitor uh in the second half of the year.

Next slide, please.

And then on the expenditure side of things again within the general fund, uh overall things are tracking as expected within budget, and the current year-to-date percentage of budget is 43 percent, uh, which is actually one percent less than what prior year's year-to-date actuals looked like this time of year.

Next slide, please.

And so now we're gonna jump into some of uh the discussion around the fiscal year 2027 proposed budget.

And if I could get the next slide, please.

And so Director Kane is Kang has already touched on you know a lot of this, but I'm just gonna sort of do a high-level reminder.

Um assessed value, which drives a lot of the property tax revenue that we're receiving in the general fund is seeing a 0.5% decline from the 3.5% historical growth that we've seen previous.

Again, to get to that 2.76 tax rate assumption that Director Kang mentioned earlier, we have our 2.51 permanent tax rate and then uh.29 local option tax rate as well.

Um other notable increases and decreases within revenues are gonna be a four percent decline in some of our state and county shared revenues.

Those include liquor, marijuana, cigarette taxes, um, as well as a four percent increase in the CWS clean water services sewer and surface water management rates.

Um what's also built into our fee and charges schedule is the 4.2 percent increase in the parks and recreation fee, um, as well as a three percent increase in our street maintenance fee effective July 1, 2026.

Next slide, please.

And so similar to what Director King has sort of prompted is this sort of outpacing growth in our expenditures, um, trying to keep up with a slowdown in our growth in revenues.

So, what you're seeing here is the blue line is all of our salary growth since fiscal year 2022.

The sort of gold bars and line are our benefits.

And so, as you can see from fiscal year 2022 into fiscal year 2026 budget, uh, there has been a significant growth.

Um, between fiscal year 2025 actuals and fiscal year 2022, the city has actually seen a 29.31% growth in salary costs.

Similar to that, within that same time frame, the city has also seen a 28.98% growth in benefit costs.

Those lines are just meant to represent the portion that each one of uh the either salaries or benefits has as far as a split between those two.

Salaries around 70% and benefits around 30.

And so this will sort of tee up some of the conversations that we'll be having around um outpacing expenditures and our uh revenue decline.

Next slide, please.

And here's uh a quick inflation trend graph.

Uh currently what we're seeing in calendar year 2025 is about a 2.8% inflation.

Um that's similar to what we saw in uh calendar year 2024 as well.

Um with uh the large spike there in um calendar year 2022, we've been seeing sort of stabilization within inflation.

Um, and I think this will be a large conversation that we'll be having uh due to some of the drivers in our uh union contracts, our CBAs, um, as uh asking for CPI as a cola plus one percent, and so we'll be looking at what that drives in our our forecasts moving forward.

Next slide, please.

And do you want me to um so we're gonna jump into some general fund structural deficits.

Um so as Director Kang already mentioned, we did see some fund balance gains, um, and it was actually one of the first ones we've seen since fiscal year 2022.

Um the fiscal year 2022 gain to fund balance was due to some one-time receivable of federal grant dollars.

Um, and mainly the reason we scraped by in fiscal year 2025 for a gain to fund balance was due to the closure of uh one of our funds and a transfer of those dollars from a fund balance into the general fund, general fund for use there.

Um overall, though, I think what we're gonna be talking about this year is uh significant slowdown in some of our revenue growths and the aspects of the funding structure as far as um you know stable growth or moderate to limited variability growth and some other revenue sources that will be declining in future years.

Um expected revenue growth for fiscal year 2027 is currently forecasted at 3.7 percent uh compared to fiscal year 2025 actuals.

And what that looks like is a 2.32 percent from fiscal year 2026 budgeted amounts.

And just keep in mind while we're talking about a 3.7 percent growth in revenue, we're also then on the other side seeing those 30 percent increases in our salaries and benefits um during similar time periods.

So again, expenses continue to see increases to you know our health insurance premiums and COLAs also built into our collective bargaining agreements.

Um so in fiscal year 2027, our health insurance increase is forecasted to be around 11 percent, while our fiscal year 2027 COLA is currently estimated at 4 percent to reflect that CPI plus 1 percent that is currently built into our contracts.

Uh next slide, please.

And so what we're currently looking at is uh a 10 and a half million dollar deficit for the fiscal year 2026 budget.

Now please don't get too scared.

I'm gonna jump through a couple things here real quick.

So what that looks like is a 43.5 million dollar revenue budget and a 54 million dollar expense budget.

However, as previously mentioned in fiscal year 2025, we didn't spend 13 percent of those budgeted expenditures.

Um so that sh will help the gap narrow a little bit as well as some one-time expenses that were mentioned that exist in fiscal year 2026 for things such as the library HVAC roof and some contributions to the PDPW facility.

All in all, this leaves around a four to six million dollar gap in the general fund on an annual ongoing basis, depending on the amount of budgeted savings that we can see in our vacancies, which is dwindling as we continue to hire.

Uh next slide, please.

And so this is what I'm currently calling our worst case scenario.

So fiscal year 2027 is that middle line there, um, which is uh just above sort of our our minimum operating reserve.

As you can see, this graph sort of shows what would happen if we were to spend every single dollar that we budgeted and kept that 10 million dollar deficit going over the next five years.

The reality of the situation is very, very low.

However, still needs to be considered when we're having these conversations moving forward.

Next slide, please.

This is my more conservative scenario and shows closer to a 6% budget savings year over year as it is slotted for our revenues and expenditures.

6% given the amount of hiring for our vacant positions and tightening of budgets that we have done not only last year but will continue to do in fiscal year 2027, puts us in a better situation than our worst case scenario, but is still showing a downward sloping fund balance of which we need to address sooner than later so that we can become more fiscally sustainable.

Next slide, please.

And with that, I'm gonna hand it back over to Director Kane.

Thank you.

All right.

Thank you, budget manager, James, for the presentation uh on the uh budget assumptions.

And so um uh as uh the budget manager uh James Kennedy presented.

So we are at a critical time uh in the presentation where we are going to be sharing some of the actions that the city is taking to address some of these structural deficits.

Uh so uh the first thing I want to cover is that we will be revising some of our assumptions, uh, particularly around vacant positions.

Uh so because realistically, we don't expect every position to be filled on day one of a new fiscal year.

And so we'll be revising down on those assumptions.

Uh I believe it's roughly um a nine month uh versus a 12 month um assumption.

Um in addition to that, we'll be uh revising our assumptions for things like benefits.

Um so historically we have uh assumed the highest level of benefit election, and so we're going to use an average based on what we've historically seen.

Um so revising that that number down.

Um then also for our uh where we estimate our salary levels to be for a new hire, we were going to be revising that um down to um uh I believe to the to the midpoint level.

And so that's to say this this is gonna provide some relief um to the general fund.

Um however, it it's not adequate to address the entire gap that we're saying.

And so in addition to some of these changes to our assumptions, uh departments have been asked to prepare a 10% budget reduction scenario to the general fund.

Um what in terms of the total gap um that we're seeing uh between uh for fiscal year 27, based on what our projections are showing, we're estimating that um overall there's a six million dollar budget deficit.

Um so uh the in combination of the changes in some of the vacancies uh that should relief some of the funds that are tied up in vacancies, and then with the 10% reduction scenario, we'll be presenting a few different options uh for the budget committee's deliberation.

Uh one of the things I would also point out is that council could consider uh other revenue options, um such as an increase to the park parks and recreation fee uh to reduce cuts to the general fund.

Uh one of the slides I was presented earlier on some of the revenue assumptions.

Uh the there's a 4.2% escalator that's built into the fees and charges.

That's that's tied to an index.

Uh however, council could um could opt for uh a different increase if they so chose.

Uh overall, uh this is going to be um uh a challenging year where you can expect um some proposed service level cuts during the budget committee process and to um to address some of these budget deficits so we we can have a sustainable path moving forward.

Uh next slide, please.

And so I just wanted to point out a few things.

Uh these are some of the things that are on the horizon, some of the challenges uh that we're seeing.

Um so um one of the upcoming measures uh that'll be on the ballot in May.

Uh obviously there's the the police and public works geobond measure, which um you'll get an update on right after this presentation.

Um we also have continued conversation with WCCLS around funding and governance um, and that is on the future allocation and share that the that the city will receive from the county uh for library services.

Additionally, uh we are currently in negotiations with clean water services uh on the IGA.

Um I'm not quite sure what the timeline on that is, but it is currently in negotiations.

Um the water rate study, um uh you may or may not know, but the water rate study rates increases, the schedule for rate increases did um uh uh not sure if it expired is the right word, but uh the last year of what they recommended was uh was for fiscal year 26, and so for fiscal year 27.

Uh that'll be uh there'll have to be some discussion around the water rates.

Um however, we are will be engaging in a water rate study, I believe, in uh fiscal year 27.

I expect it to be complete around fiscal year 28.

Um and then one thing, uh I I think we've we've highlighted this item several times, but again, expenses continue to outpace resources year year over year.

Um medical rates is the one thing that I would really point out as one of the things that is continue to soar at rates that we we haven't seen in recent years.

Um that 11% rate is significantly higher than the assumptions that we used in the past.

Um historically we have used a 6% rate, uh, 11% is is astronomical.

Um, but that is actually what we I think for fiscal year 26, we we had an actual 11% rate increases increase, and we were told by the our provider to expect the same.

And then lastly, we did spend a lot of time talking about property taxes, and so uh one of the things I would highlight is that um for the current state of the property tax system that it the revenue that's needed to meet the demands for services uh does not work if there's no growth within the city.

Um next slide.

I think there was one more slide before this one.

Um perhaps not.

All right, so I I'll conclude my presentation and then um happy to answer any questions.

I've got a question if I may.

You have two graphs in there, the general fund structural deficit, and you described one as the worst case scenario versus the one that you consider to be more reasonable.

Presentation and then um happy to answer any questions I've got a question if I may you have two graphs in there the general fund structural deficit and you described one as the worst case scenario versus the one that you consider to be more reasonable am I correct in assuming that the difference between those two is what you indicated on addressing general fund structural deficit those updated forecasts is that the difference between those two or is there something else in there yes generally speaking that that's correct but also the difference in the assumed budgeted savings for vacancies also changed it went from six percent to one percent or depending on which way you look at it worst case was one percent the conservative was six percent thank you thank you chair um not uh a question but just some sort of thoughts after oh go ahead sorry um so um yeah this is um very concerning set of s circumstances definitely the the toughest budget cycle I've faced and I'm going to face at least I've had four budget cycles to date um I'm glad we are gonna have a discussion on the parks and recreation fee and that was prompted by the uh revenue um review that was done in October so I'm glad that council have an opportunity to consider some options about how to fix the um that situation and in particular I'm gonna really be monitoring the impacts to uh the Tigrid police budget because as you pointed out um Tigrid police and Tiggard Public Works which are two of our our largest areas um police is uh far more dependent on the general fund expenditures it's like uh nearly half as you showed so that's something I'm gonna be monitoring um very closely um during this budget cycle thank you did you say we have a call or someone okay council president wolf thank you chair and thanks Kelly and yeah just a couple requests um from you guys as we head into May um I know we've done this before because I remember in my first year or so uh having these FTE uh conversations um clearly you all have done these calculations I would just be curious if even if it's a five year historical analysis of um the FTE openings um and kind of that average savings um for each year um because I since the October 26th so I'm assuming you're uh uh it's an assumption of a 75% fill rate but I would just love to see that kind of historical data on um what that average was and kind of the the savings or the gap if that makes sense because I know that that's always a conversation every year and and certainly ones I'm familiar with with school districts when you're heavy on service um FTE uh openings and those fill rates are always a huge part of uh the budget assumptions and then the other thing is we have the park and rec conversations I don't know how we benchmark the value of and I don't know if this is possible but to really try to assess and understand um what we provide relative to others and and I don't know how easy that is to do but I don't know that um I have a sense compared to other cities Beaverton's hard because of their own separate parks district but just really trying to understand what our fee structure looks like and the value we provide for that so those are just my requests as we head into the budget season.

Thank you Chair thank you so much Chair um just for clarification so when you're talking about addressing the general fund structural deficit um on slide still says 42 but uh it says the city of Tigert's existing vacancies is 31 FTE and that the total cost is the 4 million uh 468422 that's for those 31 positions correct and the benefits associated that's correct okay so if that's taken out from that is what you're saying would reduce that overall 10 point five six million deficit to go down to a six million uh so yes and no um the every single one of those vacancies is not attributed to or allocated to the general fund um and so that was more to just give a general picture of the entire cost of what the existing vacancies look like thank you thank you um counselor schleich um considering all the discussion around vacancies has a hiring freeze been considered in order to sort of stabilize the situation um until we can sort of understand what's happening thank you for the question counselor uh while we don't have a formal hiring freeze in place we do have a uh a slowdown uh we're still hiring critical positions and where there's been attrition and we need to address uh service needs uh we are uh continuing to to hire positions in the budget office is one example uh but uh all new hiring has to be uh approved uh through city management um so while we do have several vacancies uh you'll see we we don't have that many posted to our website and several departments are holding vacancies particularly uh general funded departments

Uh we are uh continuing to hire positions in the budget office is one example.

Uh but uh all new hiring has to be uh approved uh through city management.

Um so while we do have several vacancies, uh you'll see we we don't have that many posted to our website, and several departments are holding vacancies, particularly uh general funded departments.

Anyone else?

Okay.

Uh I'm not sure if there's another slide.

Okay.

Uh okay.

So uh this final slide.

Uh one thing I just wanted as a housekeeping item as a reminder for uh budget committee members, uh, particularly if you're a new budget committee members.

Um please uh watch the training video prior to the first budget committee meeting.

Uh this um provides educational um public budgeting 101, uh what you the can't can and cannot do um as a budget committee member.

Uh so this is a train great resources resource that's provided by the League of Oregon Cities, and so uh highly encourage you to to watch this video.

All right.

I know when you look at me expectantly that I'm forgetting to do something.

So am I forgetting to do something?

Oh right.

See, I'm already running.

All right.

Um the budget meeting is if I can I have a motion to close out the budget meeting.

Or do we need a motion to close out this meeting?

I think we just handled it.

I'm just gonna I'm gonna call it a day then.

Thank you, everyone.

I'm gonna go ahead and close the budget meeting.

All right, we still have the thank you, Kelly.

Thank you.

Great job.

So we still have the uh one more item, but uh let's take a five minutes break and come back around 8 25.

And that will still be 10 minutes ahead.

So let's take a break.

Thank you.

So can you would you please take C Counselors?

All right, so thank you for the uh coming back.

And uh let's uh move on to our next item on agenda item, which is building a better tiger project update and ballot title discussion.

And with us uh presentation will be acting city manager Trish, police public information officer Anderson, OTAC Project Director Lintz, PNC Perlotte Director Carter, uh Scott Edward Architect Principal Scott, and SEA architect done will present this item.

Welcome everybody.

Thank you, Mayor and Council.

Uh I'd like to welcome our speakers up to the um the south side of our rectangle here.

And um, we're pleased to uh provide you with an update on the police and public works facility project, also known as building a better tiger.

Next slide, please.

Uh today we're going to give you some updates on the communications design uh cost and budget as well as some milestones and look forward.

Uh we'll then be inviting uh the city council to provide some feedback on uh possible ballot title, and that'll be the first of a few discussions as we discuss the ballot measure.

Um next slide, please.

Um before we jump right into communications and engagement, I did want to um acknowledge that we we had a an excellent uh presentation moments ago on our financial situation.

Um I want to recognize that uh while we're in a challenging uh financial situation, um, we do have uh an express need uh for these facilities.

Uh we've had that need for some time.

And uh for folks tuning in at home, if you uh are new to this conversation, you can watch our previous council discussion on August 26th or a number of other conversations as well as attend a public event.

We have a lot of opportunities to visit and tour our facilities and to share information about those uh that project need.

Um our team members who provide service, and as Chief McDonald explained uh a little bit ago, an increasing level of service and demands.

I know that our public works team could say the same.

Um service needs are only going up, and uh these staff deserve a functional facility.

And so we'll be sharing with you some highlights today uh before coming back with you on the bond.

So I'd like to hand it over to public information officer Anderson to talk through our communications and engagement updates.

Thanks.

Thank you very much.

Good evening, Mayor and Council.

My name is Kelsey Anderson.

I'm the public information officer with our police department, and also helping with communications and engagement for this project specifically.

A couple of things I'd like to focus on for this section of our presentation this evening are these three bullet points that you see here.

As you may be aware, we already have a voices panel that is in place, which is a community group of people living throughout Tiger who are advocates for this project and eager to get uh it more engaged as we get closer to the vote in May.

Uh on the Voices panel, uh they uh is they're a group of about 11 community members.

They represent a wide range of ages, diverse backgrounds, business owners, residents of our community, and a member of our youth community as well.

The voices panel officially convened in December, beginning with tours of our current facilities and meeting with project partners like many of the folks that you see represented in the room today.

They were meeting every two weeks, and now that frequency is monthly as we move forward into May.

And again, they've been very engaged, asking a lot of great questions, and they're eager to support this project moving forward.

Polling, I also wanted to touch on this evening, as you know, we did a round of polling in December, and we are getting ready to do our final round of polling for this project.

Uh, we expect that to be in the field in early February.

So we are developing the draft content for that poll right now, and then we expect to be able to come to council with the results from that poll uh at our February 10th session together.

And external communications, there is a lot that I could cover in this slide.

I won't get into every single thing that we've been doing, but we really ramped up over the summer and into September with our summer events and also our police and public works family fund day, uh, which has formally been called our open house.

And I know many of you were there for that, so we appreciate your partnership.

Since then, we have held a community-wide event uh for this project that was held in November, attended by 60 people throughout our community.

We also had 300 people at one of our Coco with a COP events.

We've been holding chat with the Chiefs periodically, uh, most recently at Summerfield.

We also have been hitting a lot of other events uh to help with education and outreach for this project, including the street fair, trick-or-treat on Main Street, the holiday tree lighting, and a lot of group classes at the senior center with local church groups and with other community groups as well.

We are also trying to visit every city board and committee between now and uh the election day to make sure that the folks who are the most engaged with the city operations are getting information and education around this campaign from us as well.

And then we are making sure that we have project information included in all of our external city newsletters, including our cityscape and books and bits, both of which have an audience of about 30,000 subscribers, as well as our Parks and Rec newsletter, which is also uh very popular here in Tiger.

Uh, we've also been doing newspaper ads.

We have an op-ed that you'll see from Chief McDonald's coming out here in a few days as well.

And we have a robust TV campaign, which includes ads not only on connected TVs, but also YouTube, social media, pre-roll, and um connected TVs, I believe I said that.

So that campaign is going to be continuing through uh our expected referral date in a few weeks.

So that is a high-level overview of communications and engagement for this project.

Unless you have any questions on that, I will pitch it over to our partners with SEA.

Okay, thank you.

Hey everybody, my name is Jeff Dunn.

I'm an architect with Scott Edwards Architecture.

Um we have a much broader team of consultants that are working with us in designing this project, but I'll be speaking on behalf of them tonight.

Uh the last time that we spoke with you all, um, we were talking mostly about programming for the project.

So that's the phase where you probably know already, but you are essentially quantifying all the wants and needs for everybody involved.

So PD and public works as well as the community in general, and it's essentially trying to figure out how many spaces, what type of spaces, and how big they all are.

Um we did a pretty complex version of that because it's a pretty complex project in weaving together public works and PD in one place.

Um so we talked a lot about security, we talked a lot about adjacency, we talked a lot about um kind of the levels of security through the building and through the project.

Um tonight I'm gonna talk a bit more about design.

Um next slide.

So we have a few images here.

One on on the left is the physical wood model that you all have seen, um, which we took to the Meet the Project event.

The one on the right is a slightly more developed digital model, which we are still developing.

So you'll see much more detailed, much more um developed views of the project relatively soon.

Um so consider both of these kind of sketches for the time being.

But what we've been working on for the last few months has been really the rubber hitting the road.

So taking all those programs, all those spaces, all those adjacencies, all those thoughts on security and and circulation, and really trying to take that to the site.

And so we now are thinking about how much space, how high the building is, how wide it is, what the public entry sequence is, what the private entry sequence is, and how all those PD and public works programs relate to each other.

Um we're also getting through the nitty-gritty in terms of uh structural classification, so it's a seismic risk category for building, which I won't get too far in the weeds on, but it's what you need for a critical facility like the police department.

We're we have decided as a team to do that same structural risk category throughout the project because we feel like the the public works group needs the same kind of level of service in a disaster.

Um the other thing that we're thinking about and developing in the background right now is our sustainability goals and ambitions for the project.

So we've had the Energy Trust of Oregon come meet with the with the project team uh multiple times now.

So we had kind of a general workshop where we talked about site design and water and all those big picture items, and then more recently we had uh another meeting with Energy Trust where we discussed um resiliency and energy more specifically.

So they're providing incentives, uh financial incentives to the project for being involved, so we're reaping the benefit of that while also reaping the benefits of um their involvement and their expertise in the project.

Um I could say a lot more, but I uh yeah, I'm limited to five minutes tonight, and and hopefully that's enough.

And I'm open to any questions, obviously, if you have any.

Thank you.

Next slide.

Oh, sorry.

Just a it's a very minor question.

Is there a name for this architectural style that the building is going with?

Because I feel like it's sort of um reminiscent of other new construction I've seen for apartments and um other facilities.

I was just curious.

Great question.

Um what we're trying to do, I think, from a design perspective on this project is balance the kind of utilitarian kind of practical nature of the work that has to happen on site.

There's a lot of critical adjacencies, a lot of critical relationships that need to all function correctly and and function well.

Um but we're trying to balance that with a kind of elegance and modern styling to the project so that it feels like it's you know part of the 21st century and and modern.

Early modern tigered.

You heard it here first.

Form follows function here in a very big way.

And it's very critical.

Sid's Sid's whispering to me in the background saying industrial Zen.

Industrial Zen?

Yeah.

Which I think is yeah.

Thank you.

I'm gonna hand it off to our uh PNC Perlow joint venture colleagues as well as our OTEC project director uh to talk through the financial update.

I would just like to introduce the not reintroduce, but um just to say a word about the team.

I've been doing this for a very long time.

I thank you very much.

I'm your project director, Dave Linz.

I want to tell you that the team that has uh congealed here with PC Perlow and Scott Edwards architects is outstanding uh blend of talent and uh a hugely collaborative and cooperative team, um, very high functioning and having a lot of fun doing it, but very serious about it.

So with that, um Drew Carter is the project director for construction, and couldn't give us a brief.

But before I do that, uh the big elements in the modern industrial tiger zen.

Write that down.

We'll forget it later.

Um the elements of uh the uh police and public works office building, um, a large um uh contingent uh uh connected warehouse of uh operations vehicles, a large operable uh uh operating uh uh yard for public works, the necessary generators and fueling stations and so on.

And then we've actually integrated as of Christmas, which is a month ago, a public parking deck.

I mean, not a public parking deck, but a parking deck that protects the police vehicles coming and going.

So they're under that parking deck with public access on top.

And those are the major site elements involved.

And with that, Drew, could you go ahead?

Yeah, good evening, counsel.

Thanks for having us here tonight.

Since our team's been on, we've uh jumped on and started reviewing all the documents that the design team has been producing.

Um our initial step was to validate by providing a program level construction budget, uh, make sure that that aligns with the overall project budget that Dave and the OTAC team have been managing.

Um that was our first step off the bat.

And since then, we've actually looked at and budgeted four different site uh scenarios, working with the design team, working with the user groups to make sure that we uh explore every option and look at the costs related to different configurations, where buildings are located on the site, how we use the site, how we retain uh and manage grade changes throughout the site, all can influence cost quite a bit.

So we've spent a lot of time looking at different program level concepts and providing budget and budgetary feedback to the design team to make sure that they are moving forward with information that uh helps them make sure that Tigered and the user groups end up with a high functioning facility uh with flexibility for future, but also meeting the the needs uh the needs of both police and public works uh equally.

Uh we've also looked at quite quite a few different types of building types, uh not only for the main office, which you can see uh the office building is a large portion of the construction budget here.

Um so we're spending a lot of time at looking at different skin types, different cladding types.

We've recently been kind of diving into mechanical systems and trying to provide value not only on day one of the project, but also good long-term value.

Uh we want to make sure that we end up with a highly resilient project and everyone's aware of those costs, you know, moving into it and and kind of informing the team.

Um but we are also spending quite a bit of time on the site.

Dave mentioned the parking structure being added back into the site, um, and that's an item that you know can have a lot of costs in terms of moving uh moving dirt, importing, exporting uh site walls can really drive project costs.

So coming up with a placement and a massing of the building that from a cost standpoint makes a lot of sense, and also giving Jeff's team that feedback that they need uh to make good design decisions that will help uh with the overall project.

So that's kind of what we've been up to uh since we've been on board.

Also would just like to hit on contingency a little bit.

Um we've been carrying where we are right now.

Jeff's team is doing schematic design, so they're developing drawings.

Uh so we are carrying contingency for that design to take care of elements that may not be defined yet, elements that may not have a lot of detail.

Uh we're also carrying uh bid uh escalation contingency.

Uh we use this through our historical databases, make sure that you know we're looking ahead to midpoint of construction when this facility will be uh constructed so that we don't have any surprises.

Um, and then also a general construction contingency to that'll handle unforeseen costs during the construction phase of the project.

So we've been fluctuating fluctuating around the 150 million dollar mark, but we have approximately 28 million dollars in contingencies at this point.

So we're we're gonna be able to do this with the with the bond funds that we are sure to uh receive in May.

And um there's another slide here that describes contingency and how it declines as construct design and construction progress.

Yeah, so we're we are on the left side of this graph here.

Uh we are right in between programming and schematic design.

Um so as you can see right now uh during pre-construction um our project contingency and our um our project contingency is high.

We've got a lot of uncertainty, a lot of items that need to be defined or need definition.

Definition is a better word than uncertainty.

But um, and as we move along this project process, what we're gonna be doing is adjusting our contingency uh accordingly.

Uh we'll be able to be pricing risks, we'll be able to pr be able to price features that right now do not have a lot of definition.

Uh we'll be able to bounce back with the design team on constructability or different system types that might be a better fit for the building.

Um and all of those items as we move towards kind of the midpoint here, which shows um kind of the end of design and the beginning at beginning of construction.

Um that'll be kind of our turnover point, and then as the project goes on, uh obviously our contingency goes down and and uh costs are realized or risks are avoided and and cost is ultimately transferred there.

So incidentally, I forgot to mention the shooting range, uh, the target range, which is uh having it on site is an enormous savings to the police department annual budget because they have to travel to McMinnville multiple times a week and and you know keep up with their training.

So we started with a 25-yard range in the budget and we've moved it to a 50-yard range, and incidentally I may mention um that we had it inside the building, but we've now moved it outside the building.

So for a lot of reasons, it's adjacent to the structure, so it adds uh structure to the parking deck, so it serves double duty, but it's also outside the building, so there's no fear of uh you know um smells or uh sounds and things like that.

Anything else or Sidney Yes, uh good evening.

My name is Sid Scott, principal with Scott Edwards Architecture.

And I wanted to make sure we did address your comment about the style of the building.

Because that is very important.

And do you have questions about that or I I'd actually like to know more?

No, um negative comments.

I think the building looks great.

I just um I feel like that the sort of style of um I don't know what how to describe it.

Florida ceiling windows worth panels where it's not um you know fully in a grid, as you know, one would see from a building like 20, 30 years ago, is something I've noticed not just in this building, but with other new construction buildings around the Portland Metro area that I've seen.

So I was just wondering if there was uh a defined phrase for it or term at this point.

But I like early modern tiger, I like industrial Zen, I like Tiger Zen.

They're all good to me.

So that's where it was coming from.

Okay, I just want to make sure that we're we're responding to that, because that is very important, and this is it's a big deal.

You're gonna have this building for a long time.

We want to make sure it's it's right.

You know, the old phrase tiger form follows function is frank lead right phrase, of course, but uh an airplane is a perfect example of form follows function.

It is as slick as it is because it does its job 100%.

This job, this project has got punched openings because it preserves energy to have windows where they need to be, not just a big expanse that allows infiltration of cold air and um heat and so on and so forth.

So it is a real response to the functional needs inside the building.

It also responds to the type of space.

So we have a large warehouse that will have a certain aesthetic to it.

The office building will have a certain aesthetic to it.

They will tie together, but they're gonna be responsive to what they are, if that makes sense.

Honesty in architecture.

Which takes us to industrial Zen.

That's that's it.

Before we move off of the uh financial slides, uh are there any questions?

Please.

Thank you very much for the presentation.

Uh and the quick naming of what potential style this could be.

I may have found a whole new one.

Um we've had a lot of discussions in the past about parking garages, and I'm a little surprised just to hear I think it makes sense, but that you're considering a parking structure, maybe structure is too strong of a word at this point.

Uh is there a cost identified with that?

And part of the reason we bought this particular lot was because the grade was complete.

So that to me triggered like, oh, are we doing something different?

So it's that's a two-part question.

And then three, if you have a magic wand, then perhaps we can put a parking structure in downtown Tiger to answer some of our parking issues.

Thank you.

That's possibly true.

Um, we were in eight eight million dollars.

$78 million for the parking structure.

But we found that it it it provides this 50-year horizon for the parking uh uh not only parking, but also the um the field for public works to operate.

So and then we took the gun range out of the uh public works, you know, yard.

So we've tucked that over next to the building with the with the parking.

So you can imagine the fluctuations of the budget here, but still we're we're hovering right at the 155 mark.

But we have a uh source and use of funds if we make the not when we make the you know, when we make the the bond uh successful, we have three million dollars of design funds also.

So we have a source of funds of 153 and we're at 155, but we have 28 million dollars of contingency.

So, you know, we're good, I we're gonna make a a hell of a building here.

If I could add a little bit to what Dave just said, I think also the the parking structure is allowing us to And you're right, it's it's an embellishment to call it a parking structure because essentially it's just a single level lid.

Um but if you ask the public works folks, uh you know the buildings are really important in this project, but what's equally or maybe more important is that is the functioning of the yard because they have all their vehicles and their equipment and they need a lot of maneuverability and and flexibility in the yard.

So one thing that the the structure is doing is it's allowing us to take staff parking and other sort of vehicular parking out of the yard and let it really be owned by public works.

And then staff parking, smaller vehicles, PD fleet parking can be in the structure.

And then when you have the the structural lid over the top, PD's vehicles gets to be hidden.

So they can um have a little bit more privacy and not as much visible access from the much better security arrangement.

Yeah.

And taking the firing range out of the yard, it also tucking it into that same facility allows all that operation and very efficient use of that space and not having to run outside across the yard to go to the range.

I have a question about the range.

Uh last time I heard uh my understanding was the range would be in the basement, but now it sounds like it's like al Sai.

And when you present it to a community member, they will worry about noise concern.

So now on the outside, would that be worse, or you have mitigating measure?

No, it would be way better because the the uh exhaust fumes and so on don't come through the middle of the building and and those um columns of of you know venting uh don't have to be um uh sound uh uh uh attenuated.

So all of it moving outside the building, but next to the building is a perfect solution.

No, I'm talking about sound noise noise concern for neighbors if it's outside.

It is as far away from the neighbors as possible by positioning it.

We don't have that slide, but positioning it down at the corner of um wall.

Okay.

So it's it's situated to the the furthest south part of the site.

Dave, if I may.

It's it's an enclosed structure, it's not open to the air.

Okay, okay.

And so you can actually by positioning where it'll be on the property, it will mitigate any of the potential of it coming outside the walls, but it'll that'll have incredible amount of soundproofing.

It won't be open air, it will be completely enclosed and then ventilated.

So I think it's a full concrete tube and and a very sophisticated exhaust system.

Thank you.

Well, we're uh halfway through our allowed time.

I just want to so that's the efficient to move on to the next half.

So thank you.

We we don't have much more to cover.

Uh we want to just highlight a few uh milestones, including the overall project schedule on the next slide, please.

Uh uh thank you, Dr.

Miller.

Uh Mr.

Miller.

So uh on this slide, uh, this is our uh project overview.

Um and so uh as was discussed, uh we're living in design right now.

So we're in the blue area uh and we're looking forward uh to uh our bond election uh May 19th.

And that's really where we start moving into um uh moving quickly on delivering the project.

So you'll see a lot of the construction activities uh thereafter.

Um we've extended the schematic design period.

Uh a lot of the design as we've discussed has been responsive uh to the needs of our uh customers and clients in in police and public works.

Um but uh any of these uh design element changes is only helping to refine the vision and doesn't affect uh construction down the line.

Major part of design is construction documents, so we've saved that to after the bond.

And that's the first orange bar there.

And then permitting is um construction documents and permitting are enough to get us started with an early site work package so we can hit the ground out there in the summer or late fall, um, you know, August-September kind of timing, which you see the groundbreaking ceremony there in uh Q2.

Uh next slide, please, Mr.

Miller.

So uh council, you'll be uh hearing from us a little bit.

So this is our ramp up to the bond.

Um so uh we'll be talking this evening uh a little bit about uh the bond language uh or the ballot language and then continuing that conversation on February 3rd.

Uh you'll have the opportunity to view some recommended language and respond to that, uh, and then we'll be bringing bringing that back to you.

Um we have a final poll, so we'll be reaching out to voters uh here at the end of the month.

And so the results from that poll will be coming to you on February 10th.

Uh Council will be asking you to refer the bond to the ballot on February 17th.

Uh however, if there's more discussion around language or any last questions, we do have the ability to uh request that referral on February 24th.

Next slide, please.

This is where uh we like to have the interactive portion.

So next slide if you don't mind.

Um we uh took away some themes uh from the project.

Uh those are um bulleted out there, and we did uh a fun word cloud.

So uh here's some different language.

Um we'd love to just uh get your first thoughts on on some of the wording we might use.

Uh the caption ultimately that we select will be 10 words.

Um the uh one moment um and then the question uh will be 20 words uh summary we have 175 words.

Um of course we'll want to be uh neutral in our language.

Um our prior uh public safety levy, uh the caption for that was renewal of local option levy to maintain public safety services.

Uh so we'll be glad to take notes if there are any themes or wording that stands out to you.

We'll come back to you with a proposal.

Council, do you have any feedback on caption question and description?

10 words for caption.

Please council.

I just want to also clarify there's no pressure to identify themes tonight.

Okay.

Um we have consultants that have come up with a draft.

Um it is also being reviewed by our bond council and by our city's financial advisor.

So there's a lot of cooks in the kitchen on this one.

Okay.

Um so the next step will be that we will be proposing a draft that will be shared with you.

But in the past, council has had kind of strong thoughts on some of the themes that they would like included.

So if you have any of those tonight, now would be the opportunity to share those with staff.

We can take back those comments and make sure that they are in the proposal that is circulated with our team.

But if you don't have any thoughts, if you just want to wait for the draft, that works for us too, whatever your preference is.

Thank you.

Well, for me, the caption, I have a very strong desire to put a word uh emergency operation centers in it, in addition to police and public work facility.

So I imagine it'll be like bond to construct emergency operations and emergency a facility bound to bill emergency operational facility, police and public work department or something.

So I feel very strongly about the war uh emergency operations center.

Also in the question.

So that's that's why I've I see council president Wolf has her hands up, so please go ahead.

Yeah.

Thank you, Mayor.

And um Yeah, I I appreciate and you guys sorry about the echo.

Um, so I'll be fast.

Um my question is improved public safety services or public works.

Um I just wonder if that explains it well enough.

And where I know it's a dance between what's appropriate um allowed um versus advocacy.

And I I think of overcrowded or outdated um and I like the mayor who's emergency operations center.

I just feel like those two bullets don't define the problem as well.

Um so I'll be quiet because I can hear myself in the background.

Thank you.

You are fine.

Counselor Shaw, you have some.

Yeah, I I excited that the theme is capturing the emergency preparedness and it's emergency operations center.

I think I have for five and a half years now kept saying we need to be resilient as a city because there could be the Cascadia subduction zone or just a whole host of other um emergencies.

So pleased to see that as a theme and look forward to seeing the draft.

Um I know with all the smart people that are going to be working on this, I'm uh confident that we're gonna have a brilliant battle uh ballot title.

So thank you.

Counselor Schlack.

Thank you, Mayor.

And I I want to see all of these themes addressed across the what was the count 200 words that we have across the three different options.

But if we're going to talk specifically about the 10-word ballot title, I would prefer to try and keep it as uh tactical and plain English as possible.

The themes to that end that um resonate the most with me would be first responders, improved public safety services, and approved public work services.

So that way people sort of through the ballot title up front have an idea of who this is for and how it benefits them.

I do want to see emergency preparedness and growth in long-term planning addressed elsewhere, though, if possible.

Are you talking about a caption, the 10 word caption?

The ballot title, the 10-word ballot title that we're the hosting's title.

I'm talking about the caption.

Yeah, so technically the ballot title includes the caption question and summary.

All of that is referred to as the ballot title, and then there's the explanatory statement, which is 500 words, and that is separate.

But the ballot title actually encompasses all three things.

Ah, well, I think ballot title, I think of the actual title in the ballot title, which is what I was referring to.

Yeah, those are all good themes then, uh, if that's what we're talking about.

Counselor Anderson.

Well, I think somewhere we we should mention that it's long overdue and that we're uh we have to address the current inadequacies that we have.

That it just we can't sustain what we're what we're doing now.

It's not a luxury, it's it's a necessity.

Counselor Kutisi.

I agree with many of you.

Um sharing emergency response is one of the most important things that we need to focus on because one of the big selling points is the EOC, like you had mentioned.

What we have is adequate.

Yeah.

Counselor Robinson, I wonder if public safety services resonates with people as much as police.

Um, I think everyone has a good picture in their head of what a police officer looks like, but when you talk about public safety officer, I don't know that everyone has such a concrete idea of what that is and what a personal um idea it could be for some people.

Um and also I just wonder since when we were drafting our council goals, um it was highlighted that we needed to use the word resiliency, which counselor Shaw brought up, but that that carried certain larger definitions behind it to use resilient than just the the buzzword, right?

It had federal funding or something to do with it, and so sh do we need to include something like that.

Yeah, so I think outdated over under size, there are a factual enough, right?

We can include those.

So and yeah, we started with shields and shovels.

Thank you, counsel.

And um, Mr.

Miller, uh, one last slide, please.

Um we just also wanted to uh share with you our site again, uh just a recognition for the place, the people, uh all the folks that are contributing to this project.

So uh we appreciate your direction.

You'll see us again.

We'll be back.

Uh and thanks very much to the team.

Thank you so much.

Appreciate your hard work on this.

We're excited.

All right, there being no additional items, this meeting's adjourned.

Good night, Tiger.