So we are live.

Thank you.

I am calling our April meeting to order.

Quickly, who has not had an opportunity to look at last month's case?

But let's email.

Okay, let's just spend the next couple of minutes to gloss three because Jackie's here and we want to make sure she has plenty of time to present.

So two minutes.

Okay, I move that we approve March's minutes.

Do I have a second motion?

Do I have to entertain yes?

We have a motion to approve April's excuse me, March's minutes.

Yes.

Thank you.

All in favor?

Great.

So up next is the Greater Tulsa Area Hispanic and Latinx Affairs Commissioner, Jackie Gonzalez, to talk about our Fourth Amendment Worksites playbook.

Thank you, Jackie, for coming and offering disputes.

This came from our thank you for having me.

So I'm the current chair for the Hispanic Latinx Affairs Commission.

And over the last six months or so, we've been working on this document that we're calling a playbook.

I think there are a couple of those sprinkled around.

We also have a QR on this, so if you want a digital version, it'll show up as well.

But basically, this is a resource that we have recently created, recently kind of approved as a commission, and so I just want to talk a little bit about it and our goals and make it visible to your commission as I think it benefits a lot of people.

Okay.

So what we did is we put together an employer-friendly handbook to offer guidance that you introduce and the risk of legal practices around unconstitutional search and seizure.

Just to take a little step back, our commission has often been inspired by other commissions, and most recently the women's commission, um, because they had a research project and they did, you know, they chose a topic, they dug deep, and so at the time, um about a year ago, maybe two years ago, uh, we started developing our own research project for trying to figure out what our research project was, and we landed on looking at better understanding IDs and how our community, what are barriers to access, what are the impacts of ID possession and non-possession, um, and the effectiveness of support programs of how young people or young people, adults, whoever are getting IDs and what happens when they don't have an ID, and that ranged from giving birth to um getting groceries, and you know, we were seeing various impacts, and so we were starting to do that, we were starting to have a survey, but at the time, you know, the definite like political climate was changing, and we kind of decided we need to be responsive now.

Um, this ID stuff is interesting and important, but we really need to have like something.

People are coming to us looking for answers.

It's been a very precarious time for our community, and so we've been trying to think about how can we be responsive like right away, and so this is part of what we're trying to do in this work, and so um the source of inspiration.

So we all have a lot of identities.

One of mine led me to being a fellow with the James Beard Foundation, and I was able to go to a conference in Asheville about a year ago called the Chef Policy Action Summit, where I learned about food sustainability and a lot of other things around politics in the world of food.

And in that, there was a presentation by an organization called Systema North Carolina.

I know that we have a Tulsa chapter, but the North Carolina one was introducing this initiative called Fourth Amendment Worksit.

So Fourth Amendment Worksite is really the inspiration, really the bulk of where this partnership comes from.

And that is a website that is focused on educating community members and businesses, specifically restaurants in this case, in understanding their rights.

And there's talking points, there's ways to help, you know, educate businesses.

There's free trainings, they're live trainings, things like that.

And so we figured this is an opportunity where an organization is already doing really good work.

Let's join forces and create this because our community, our community can still benefit from these trainings.

So I'll take a real quick pause.

If you want the downloaded, it's also on the back, I think.

If everyone has the playbook, so two hours on the back, but we know that there.

Yeah, that's okay.

I'm often put on the spot.

But I appreciate the kindness.

Um really just, and you know, you all have done this as well with like the op-ed that was submitted in like after the Tulsa Asia Fest, instead of you know, Chairwoman Gilpin just kind of going off on her own and um submitting an op-ed as an individual person to the Tulsa World or other media outlets.

You all voted on the language of that op-ed as a group, and then it was able to be presented as something on behalf of the entire commission.

Kind of same thing.

Um, you know, being able to have this uh playbook be something that the whole commission came to consensus on and said, yes, we want to share this resource with the community as an official product of the commission, and so we're going to formally vote like yes, you know, this is something that we're wanting to put the full weight of the commission behind.

Okay, yeah.

Um, so yeah, we recently did that maybe two months ago or so.

Um, so to go back to the details of the actual playbook, um, it's pretty straightforward.

There's basically three chunks, and that is designed very intentionally with you know the feedback of our local restaurant community.

Um we're trying to design it as well for people to think about it as just customer-facing businesses, businesses where you host people.

Um so it's divided in three parts.

One is management questions for discussion.

So that is a series of questions for leadership to be having with each other around how have you considered this.

Do you do you have a plan for this?

Do we absolutely want?

Um, these are questions that they should be having with each other, and then there's a management checklist that's more focused on environment.

So, one example is even handwriting private and sticking it on a door, that is a private space that is now a private space.

Um, and so there are things like that that a lot of businesses don't realize, at least in our discovery process, that there are really simple things they can do, and then there are more technical things like you know, upping your security um equipment, but we're trying to give a range because we recognize that not everyone can really um you know, we're just trying to meet people where they're at, and then the last one is more of an employee frontline facing resource, and that is a what to do if and when federal agents enter your place of work before, during, and after uh an encounter, and so that has a checklist, but it's meant to also be something that might hang out in a break room for people to feel to be informed about.

Um, and then we also have the links to the trainings that people can sign up for for free.

So the organization System at NC, they host a number of these trainings, some are specific to types of industries, some are specific to North Carolina, but there are lots of general ones.

So those happen probably monthly.

Um, but anyone can register in those reads, and they're live, so you can ask questions every time, which is helpful.

So I think, yeah, our main goals again.

I touched on some of this, but it's really first and foremost was supporting a demonstrating need.

We were hearing a lot of like we don't know what to do, there's so much uncertainty, there's so much mixed mixed messaging, different sources of truth everywhere.

So we thought putting this together in partnership with Systema NC, who works with you know the the um lawyers and other types of like true trusted sources to put together this document.

Um, we felt like it's a it's a very it's a great start for people that hadn't been thinking about it at all, which a lot of the community that we talked to, they didn't have a lot of time.

There was just a lot of fear, like a lot of fear was weighing on their shoulders, so that we were hoping that this is supporting a demonstrated need.

The second is of course, like helping businesses build smarter protocols.

Again, you know, some haven't had time to start, some feel very hopeless and overwhelmed with it.

So we're just offering some really practical resources, and then the last is again, it gives us a way to engage in community right now, and also offer if people are interested in learning more, they're able to sign up for trainings and do that, um, and they don't have to rely on the commission, which you know, as you know, it's a bunch of volunteers, um, that are committed to other things, so they can they can rely on this organization as well.

So bringing visibility to that more than anything.

So I think that's all.

Our next steps, if you were wondering about that, is you know, we're still thinking about distribution and our distribution strategy there, but we're definitely sharing it amongst networks.

Um evaluation, so we're kind of tracking kind of not distribution and use.

Um, it'd be great to know, but we also recognize that this is like a very like sensitive topic, and so we think that everyone can benefit from this, so you know, sorry, I guess it's time, but um so we're still figuring that out, but we are tracking like how many clicks are our digital resources are getting and where we're distributing things, like which organizations we're giving stuff to.

Um, and then we're also trying to keep an open ear for future playbook ideas in conversations if people feel like there's a very complicated idea that needs to be simplified, maybe we can help fill that gap too.

We felt like this resource kind of um was very clear, it's being well received, and so we might explore other playbooks, and then the last thing not to brag, but we're grateful for the close applier for promoting it.

Um if you read it, I sound kind of weird in it, but it's okay.

A quick anecdote, and then I'll stop.

Is it ends on such a like I'm just being honest with this person, right?

We did get feedback, but some restaurants feel like this would be useless to them.

They said we'll take it, we'll apply it, but if someone's already at the point of like trying to come and interrogate our community, they're not gonna be responsive to like that's against the law.

Like, there was there was a little um I don't know, people weren't feeling as optimistic that like this was as empowering as we're hoping it to be.

But that's just the reality of the world.

But anyway, can you talk a little bit about what the distribution process looks like?

Do you identify certain restaurants and then you have to do that?

We've kind of been really slow on that for a few reasons, but the current distribution process has been sending it to a lot of our community organizations and kind of having them be and and sending it to like the Hispanic chamber, having them be aware of it.

So we're kind of working with organizations that work with businesses.

Originally, we had this idea.

We did get feedback that people wanted hard copies.

So we still have hopes of like getting physical hard copies and distributing them, but some local organizations have been kind of doing that on our behalf.

Um so yeah, some of our other distribution.

I mean, I think the resource is not going to expire anytime soon.

So I think as far as distribution goes, it'd be great for us to continue to bring visibility in moments like this and kind of rely on our commissioners and our organizations that we work with through our community advocacy committee and those types of things.

Um I do think of we've had ideas for like a form for people to fill out, but then there's like sensitivity there, and so there's well, not from like the city, it's from it's more of like as a business owner.

Like if I'm a business owner and I'm asking for this, am I suggesting that I'm participating in illegal activity?

You know, like that's something that we're trying to be mindful of when it comes to tracking and distribution.

So we're open.

What is the current climate?

What do you because now you don't hear in the news as much as uh I think it's because of the war and stuff, but what is the current climate you think, and then especially in this area?

I mean, so that I don't have the most informed answer for that right now.

I think that in general, there's still a lot of fears that are prevalent whether or not activity is happening.

We're seeing a lot of our conversations in our commission is around absenteeism, and so you know how young people aren't showing up to school and stuff because they're afraid of these ice raids that are happening.

Um so I think the fears are very prevalent.

I think the actual activity.

Um, I'm not sure.

I mean, I think our police chief has been very like open about how he really cares about making sure that everything's done in like a legal way.

Um so we've felt somewhat reassured by his comments around um ice raids and things like that, but uh I don't know if anyone else has anything they want to share on that topic.

I think both the chief uh Larson and the mayor have been very spoken about this thing.

Yeah, and so we're definitely I didn't know I may have messed it.

Uh what about the legal help?

If that's uh happening, is there any pro on a legal help that somebody can reach out to?

There is their idea set yeah.

So we have on in the toolkit, we have a couple of you know the ACLUs of the world locally.

I mean, I feel like so many of those organizations and pulled, you know, their funding open through.

So that's definitely what we're seeing.

So we've been kind of leaning on that.

Um, we do have our hope is by having like a shared Google Doc that we can always update it if resources change, but for now I think it has national stuff around Google.

Does anybody have any other questions?

Jackie, this is super helpful.

Oh, I just have a question if the toolkit would be available at different languages too.

That's a great question.

So we currently have it in Spanish.

Okay.

Um we don't have it in any other languages.

I think Alexi and I have entertained talking to the city about getting some other languages going.

So it's hungry.

Okay.

Yeah, I can add to that.

So I have already been in conversation with DeAntre about utilizing the city's like translation resources that we have available to us to get it into um more languages.

Uh so we just right now the the place that we're at with that is just scoping out like cost and and time and things um to be able to do that, but hopefully I'll have an update soon.

But we're actively having conversation about it because we know that there are other communities, obviously, besides just you know English and Spanish speaking communities that will benefit from this.

Thank you.

All right, if you have any other questions, that you all go there, um we can chat more about it and how it came to be.

Thank you, John.

Thank you.

Thank you.

Maybe next time one of us can come to your commission meeting.

Yeah, if you just want to close out.

I think it's really valuable when we have other commissions come and speak.

I like to hear what everybody else is doing.

It's kind of interesting, we're all doing different things, but it all aligns with the same goal and mission.

So on next is chair by Chairport Paddy Saw is not here, so I'll be reporting for her.

I want to give everybody a quick update on our TCF funds.

We had an invoice come in from last year, one of the entertainment.

We just really work with them for weeks to get an invoice, and they just sent it last last week, a couple weeks ago.

So our current balance, our TCF balance is 10,433 and 26 cents.

And that is, I believe, after all invoices are settled, so we're in a good place.

What is volunteerism?

We need engagement from our commissioners, 100% engagement with our commissioners for um for the next event.

Um so there's some some realignment that needs to be made, and that kind of the schedule we had in this month's meeting.

So looking forward to that.

So I'm gonna read Potty Saw's report, which um really kind of focuses around our next slate of um sorry, I just covered that.

That's where you approve 13 that are meeting.

Yes, and that's just the chairs.

So if anybody's like, oh my gosh, I don't have that on my calendar, that's okay.

Don't worry about it.

Yeah, we'll we'll um more report back.

We'll probably have a separate report before May's meeting just to kind of recap what's discussed and the path forward.

So stay tuned for that.

Okay, so um Paddy SAW's report is as shared on March 18th via email in accordance with our bylaws.

I will present a slate of candidates for election at the May Commission meeting for all leadership positions.

This includes chair, vice chair, cultural event chair, workforce and education committee chair, cultural hubs and outreach chair, and data and research chair.

I have two asks of this commission.

Number one, please let me know, ASAP, if you are interested in being a part of the nominating committee who will present the slate.

Two, please send your nominations for yourself or for others for commission leaders' positions to me via email.

Our goal is to have a slate by the May commission meeting made up of interested candidates ready to usher in the next chapter of the AAC.

So I think she's gotten some in please have that that in this month.

Some people who are sitting in chairs right now, if you if there's nobody else that can test that seed, then there's not going to be a vote, and you want to be renewed for that seat, then we'll go ahead and just vote to have you reinstated in that same seat.

So it's not we're not doing a complete refresh, but for the chair and vice chair, we are.

So does anybody have any questions about that?

Okay.

Yes.

You have a question.

Um, so whatever you or Teresa roll off of the your positions right now.

Well, you're you're still part of the commission, is that correct?

Part of the commission.

I don't Pottysaw, I think, is going to stay as chair of the data and research committee, and then I'm going to help Massoud with the workforce and education committee for just focus on fundraising for the scholarships.

So still in the commission, just in different capacity.

Okay.

Yeah.

Okay.

Because I think my term ends January 1st of next year.

So everybody has like a set time limit on your positions here, but set time within that for your chair positions, if that makes sense.

It kind of does and doesn't, but yeah.

Does anybody have any other questions?

No, I don't understand that.

Well, so the mayor appoints each chair has like different term limits.

So some have three.

Um some have three years, some have two years.

And then if you are voted in as chair or vice chair or any other chair position, that term limit is a year.

Oh, okay.

Vice chair and chairs two years.

So thank you.

Yes.

Well, you're welcome.

I don't know if I can explain that because it's helpful.

Anyway, yes, thank you.

I'm excited to see the refresh for the AC.

I feel like we've got a really good platform over the past two years, and we're just ready to really reinvent and bring in new fresh people also working on the bylaws to change the language to Tulsa County.

That is a long process, but I'm hoping knock on wood that'll be done and completed this year, and then we can bring more people to the table from the jinx area, etc.

So thank you so much for your patience on that.

Um committee reports.

So cultural hubs and community advocacy.

All right.

Well, hello everyone, good afternoon.

I am so happy to be back.

Last month I was not feeling well, and so I'm happy to see all your beautiful faces here today.

Um I have some really exciting updates specifically about um our leadership roundtable initiative.

As you guys may know, like we're gonna be leading a new initiative where we're gonna have a passionate um Asian leaders out in the community to continue informing our priorities and work because while there are 15 of us around this table today, we all don't have the wide ranges of experiences to speak on the lived experiences of Asian Tolsons, and some of us you know may not always be in our interaction with our direct community members here, and so uh to bring in those leaders is really important to bring up some perspective that may be missing in this current table right now, and so we I sent out applications.

We had 16 applicants submitted, and then we accepted 13 in a selection meeting uh a few weeks ago.

I sent out the acceptance emails last week, and we currently have 11 people confirming participation, so that's huge.

That's huge.

And so um still waiting on those two people to respond.

Our deadline for responding is Friday, April 10th.

We actually have one of our participants out in the audience right now, Rex.

Rex, what you mean?

Yep, Rex is amazing.

He's been uh showing up to nearly every single commission meeting, and so we're excited to have him and in some sort of a role capacity with the commission.

Um, but as of right now, um, yeah, as I've been looking through the interest, because I I sent out a baseline survey for them to fill out to kind of gauge what their you know experiences are, their confidence levels coming into this role, um, and their interest, you know, coming into this capacity.

It sounds it looks like right now that this is a very health-focused group of people, and so a lot of people are interested in civic engagement and advocacy, what that looks like, you know, and informing our agent Tolson's on how to do so in a city capacity, but also mental health and health priorities, and so this will require some more discussion during our roundtable meetings, but I think seeing that there is a general consensus of what people are interested in can help guide what our next priorities are looking like.

And I did want to note that our 2025 priorities are about leadership development.

I wanted to ask about our 2026 uh commission priorities because I I was assuming that maybe we were continuing our 2025 goals, and so I was just gonna ask real quick like is that still continuation or um like what is that?

I think it's up to the next chair to build on that.

It may look totally different, but I think whatever that pivot is, it will help build the the end goal is building leadership and identifying leaders within our community.

But whatever that language looks like, I'm gonna leave that up to the next chair to envision that.

Okay, yeah, all right.

Sounds good.

Well, yeah, and so next steps is truly just meeting with our round table participants, and I wanted to note this date for y'all so to write it down um Wednesday, April 29th, from 6 to 7:30 p.m.

It will be a virtual pre-round table meeting where essentially we're it's like an onboarding meeting for all the roundtable participants.

Um I will send out a virtual calendar uh hold for everyone, but um I we're for in this meeting, we're gonna have Lexi talk about the Title V commissions and share about everything City 101.

Um, we're gonna have the chairs and committee chairs to come and present about um ongoing projects and what their committee entails, and then um, and then give them a timeline and description of what this round table initiative will look like.

And to be honest with y'all, I'm gonna be very transparent.

Um we're like what's the phrase?

Like we're building the ship as we're sailing it.

And so um, this is the first time we're doing an initiative like this, and so I feel like there's a lot of uncertainty right now, but I've been having a lot of great one-on-ones with our commissioners and um with our community members, um, asking for their input and feedback on how we can make this the most successful as we can.

Um, but of course, this is the first where you know this could be something that can continue on in the future, or use this as a learning lesson and being like maybe this isn't the right thing to do for our community, but we never know until we try.

And so super excited about that, and we'll continue updating y'all on that as we go.

But I would like to um submit and ask to the commission.

Um is just more manpower on my end.

Um, emailing um these participants, coordinating with them, coordinating a space, all these things require um require a lot of time on my end, and so I would really appreciate if there's any commissioners right now who feel very confident, like yes, I can plug in and commit some, you know, and like maybe like an extra two, three hours in my week to support Cecilia.

And so I would really appreciate if there's any commissioners right now who feel very confident, like, yes, I can plug in and commit some, you know, and like maybe like an extra two, three hours in my week to support Cecilia.

And that seeing?

Yeah.

Okay, I'll write you down.

Continuing.

Anyone else?

I'll be a cheerleader.

I'll put you in my soon.

Okay, okay.

What's the job description today?

What else do you need help with?

I'll be there at the 29th meeting, but what else what other things do you need to help with?

Um right now, I think my priority is to have one-on-ones with our roundtable participants.

So just kind of meeting with them, just so we can have a good touch point of like, hey, like I'm a commissioner, we're the commission.

You know, let me share, you know, I want to learn a little bit about you and your priorities, and how can we best support you?

And that way it's not just like a oh, we're we're seeing these 11, you know, 11, 13 people as one group, but more of you know, 11, 13 individuals with their own stories.

And so would love to develop that relationship with them and make it more developed that trust because as we know in our community, our community doesn't fully trust you know, city government and government bodies.

Um there's some hesitancy, and so that relationship, that first relationship building point is really important, and so one-on-ones are my priority.

Yeah, you can help me in for that.

Okay.

And I would say you had a great uh the team, the 11 or 13 to have selection process, I think people who were nominated.

I mean, it brings a really vast majority of experience.

No, from 100%.

And so I'm really excited.

I will say something to highlight is that we have some voices that were underrepresented here that are now represented in that round table initiative.

So we have uh uh we have two Filipino people to join our round table initiative.

We also have um three uh young adults actually, so young, like young professionals who are just starting their career who are passionate about Asian issues, and so um those are ones that we were missing, but of course, you know, like we were trying to look for someone in the Pacific Islander community, but unfortunately couldn't find someone in that super amount of time.

So, of course, this is an ongoing learning process, and like how can we better improve our outreach?

But I think right now this is a good start.

Yes.

I'll help you out with the mental health part.

There you go.

We'll see if that's what they end up choosing.

But I I will definitely lean on you, um, Meg for that.

All right.

Okay.

Awesome.

And I may just put y'all to in a group chat if I don't mind.

Awesome.

Okay.

Well, that's that for the round table at the moment, but we'll continue sending more emails this week.

So please read my emails.

Um next thing I wanted to do was give uh an overview of our uh most recent tabling event.

So we just tabled at the global gatherings event with uh with the gathering place, and it was about Japan, highlighting Japanese culture.

We I we tabled from 11 a.m.

to 5 p.m.

on a record hot day.

It was hot, it was sweaty, uh, but we had so many people come out.

We had uh we we were given the data from uh the gathering place, and they said about 10,000 people showed up that day.

Um Tulsons and non-Tolsons, and um one of the cool things is that they put the commission as the welcome table.

So we had the most traffic out of one of the most traffic out of everyone to come to our table, and so some high-level um impact level um numbers is that our Japanese know your rights cards.

We it was gone within two to three hours into the event.

Uh, we had about like 50 of those cards, and then they're all gone.

So that was huge.

We had 14 people join our listserv, and more than anything, like we met with some amazing Tolsens who were like genuinely curious about our work uh and wanting to learn more about Tulsa's Asian community, a lot of remote people specifically who are just trying to understand like the Tulsa Asian space, and so being able to educate them on that and show them about really cool food places is really what was like very meaningful, and I think like one of the beautiful things about our my committee's work specifically is that we get to meet community members face to face instead of just working behind the screen all the time, and so um that was really wonderful.

But for that, I could I didn't do that alone, so I wanted to give a shout out real quick to some a commissioner and community members.

So shout out to Anna for coming out to volunteer that day.

Um Rex as well came out to volunteer as a community member.

Um we also who are who's not present today, Oscar Gillen Arras, Chua Vang, and Peter Mai, or who are all community members a part of my committee.

And yeah, like they were just absolutely amazing and troopers for being out here because it was it was hot, y'all.

I was sweating, I was stinky after.

But speaking of tabling events, um, I don't have any printouts for y'all today.

And I I forgot it unfortunately.

But um we did have a tabling event coming up with Jackie's actually with the Hispanic uh Affairs Commission.

So I want y'all to pencil this in as well.

So we there is a cultural showcase night at Union Public Schools uh with their high school cultural alliance, um tabling with the Hispanic Latinx Affairs Commission.

It's gonna be this Friday, April 10th, from 7 p.m.

to 9 p.m.

And the population that they were impacting or directing is international students and their families.

So this is an event focusing on highlighting international cultures and making international students and families feel visible and seen.

Um but my ask is that we'll any available commissioners to table for this event.

It will be a great opportunity to tap into a community that is currently being impacted by media and news coverage right now.

Um and unfortunately, I'm not able to attend this Friday because I work in the evening.

And so I was wondering just so Jackie's can know as well in Lexi to just to prepare like tabling materials.

Um is any commissioner here?

We just need like one representative, really.

Um is any uh commissioner here available April 10th, 7 p.m.

to 9 p.m.

at the union PAC.

Anna?

I'll do it.

Perfect.

And I'll Anna, I I can give you the tabling uh materials as well.

Okay.

Anyone else?

I might be able to help them, but I have to give them two.

Okay, awesome.

Okay, I can send y'all the information for that.

Okay, and that's all the updates I have.

Well, I just I do want to recognize that Cecilia has been accepted to a Southeast Asian 2026 leadership and advocacy cohort.

I pulled it up.

So thank you for representing Tulsa, the commission, yourself.

This is an amazing opportunity.

So the organization um is is Cirax, CRAC C RAC, a national nonprofit organization that supports education advocacy efforts with diverse Southeast Asian communities such as Cambodia, Laos, and Vietnam, then she will um be there to represent Tulsa Obama.

So thank you.

Very helpful in Washington, DC.

And they were they're reimbursing most of my travel.

But I'm I'm a part of their they have three topics that they're highlighting, and one of the topics that I was put into to represent is the immigration cohort.

So learning more about immigration issues, literally at the place that makes all the decisions in this country.

Um learning about that and advocating for those needs to our Oklahoma senators representatives, and so it's gonna be a huge, a huge step.

Um I never thought policy work would be something I'd be interested in, but this is something a good step for me.

And I'm I'll keep y'all posted ones.

Cannot wait for updates.

Thank you.

Workforce education.

Workforce in education, uh uh, not a whole lot, but um, I think uh I'll thank uh Lexi that we had sent out uh to Lexi all so many emails that um with a spam sponsor.

I don't know how many hats do you wear, Lexi, because some of this one some of this one that she changed.

It was a thing.

Attorney, attorney changing it's all the language and stuff like that.

So that helped us a lot.

Anna and I we worked out uh so we are ready to send a letter out to the sponsor.

That's something that really we want to focus on sending uh having uh the initiative of getting the relation built with the sponsor.

So that letter is ready.

The only thing that we want uh Sarah is that um uh we want to put down there a link where people can donate.

Yes, you know, that's something that maybe we're gonna have a meeting on our meeting that's gonna be April 15th.

But if we can get that where people can actually go to the link and donate the money, we want to send that out to the TCF account.

Yeah, the TF account.

Yes, yes.

If you can send out the linked, then we can go ahead and start doing that one.

We have already crafted, we have condensed all the email to a lot of 15.

I think now we have only four, so you'll be happy.

And all the mistake that he pointed out, it's really appreciative because it was done that we had four scholarships, then we have two scholarships.

Now we have finalized all the scholarships, which is gonna be good.

And and since you're gonna be on coming on board, that's great.

So uh, but our next meeting will be mostly focusing on uh finalizing this one and then the and and that's pretty much it.

Um one thing that I would gonna say is that we I had sent out a letter to all the commission that we had reached out for mayor's availability, and that's gonna be November 10 and November 12th, and then we just reach out to Amanda for the event uh venue.

Uh and I think the 10th most of the people agreed on the 10th, but because the 10th that we can get it for all day, and it's gonna be the fourth floor.

So we probably will keep the same venue since it is they did not charge us last year.

We are hoping that it's not gonna charge us this year as well.

Probably so it's gonna be uh I do I don't think they're gonna charge this year.

And uh and then we're doing this on a weekend, so hopefully, Sarah, you'll be able to get at the parking lot from for is the bridge or the bank.

Yeah, I need to get touched with VFK security.

Yeah, so I want to go ahead and send out if everybody's okay with it.

I'm gonna want to send it out the email to Amanda to reserve that one and beyond so that she can reserve all for the mayor and deputy mayor's schedule on November for November 10th.

We want to do that November 10th.

Um put that in your calendar and thing, and then uh Anna, am I missing anything?

That covers it all.

Yeah, okay.

Um next is I saw so her report is the community has worked with a community member interested in data to break down the Tulsa County Census data into a study where different ethnic groups within the Asian Affairs Commission's constituency live in Tulsa.

The dashboard allows us to get a general idea of which census tracks different Asian and Pacific Islander groups and where are they most concentrated.

We would love to offer this data to support with other commission planning efforts.

If you're interested in helping pilot this using this data to better support our community, reach out to me in parentheses, Patty Saw.

But yeah, so that's that's a great um change that she's brought in.

I'm not sure who the community member is.

I know she has texted me, but I'll go back.

So that's that would be a great additive to this commission if it's effective.

It's uh it's Bobby Lee.

If anybody's curious, he works on the data team at Tulsa Public Schools.

Yeah, Bobby.

Very helpful.

And I'd love to have that partnership with TBS as well, too.

Especially as we develop our scholarships to identify absenteeism and where the dollars are needed.

Um mine is short and sweet.

So um Sarah mentioned we are meeting um with the chairs later this month to talk about more of the sustainability components of it.

Um, but to close out last year's or sorry, this year's event, um time is a construct.

Um I have put on this piece of paper that I will pass around if all of you you don't have to write your names or anything on it, but it's essentially just putting in what dates of these year available.

Um the we'll be doing it um at American Solera, which is um in the Kendall Whittier kind of area.

Um, so pretty easy to get to from downtown, I think for a lot of people, and we're looking at a time frame of between five and eight, but it'll probably be um an hour and a half of that time.

So um if I'll just pass this around, and if you want to just tell put a tally mark on which dates work for you, and then we'll just go with whatever works for the most people that works with the venue.

Um, but the concept there um, and I apologize.

I also got hit by the plague with Cecilia and I think several others last meeting.

Um we I don't remember what all was shared out, but basically um we want to make sure that um the volunteers from this year's event.

There was like quite an extensive group of people that made that happen, and so um to continue engagement there to invest in them from the uh perspective of continuing to embrace a lot of the stuff that our commission does.

Um it'll be pretty short and sweet, um, more of just a reception of sorts.

Um and I did see from the meeting notes that several of you offered to help with expenses, so thank you for that.

Um, but what we'll do is we'll have um Lexis put together um a uh certificate that we'll have framed, and then everybody will get one of those um for the event, and they're they're relatively inexpensive, and then um American Solera has a format that we can give a drink ticket to everybody or drink a couple drink tickets, and so people can choose alcoholic non-alcoholic and have some snacks there as well.

Um so it'll be casual.

Um invite all of you all to join, and therefore, why we're asking for you to put your availability on here.

Um and I put dates on here um through from the end of this month starting on the 20th until early May.

Um I think there's three total weeks on here.

I think that we can I don't know how much notice we need for that.

That's my own uh concern.

It would be we would have to do at least 48 hours at minimum, but obviously more is that perfect.

So um, yeah, this will give more than enough time, I think if we finalize everything that we so again please just put that on here and that's all I've got.

And to you just want to bring up with the commission here that after Sophia gets the final total from America Solar American Solar, I would like for us to contribute any d denomination to this event because I think this is an us event that we're hosting for the volunteers and to make them feel appreciated.

So and I don't want Sophia to carry the the weight of the all the finances to have this event.

So we'll discuss offline later once that's settled, but just heads up.

So thank you for your participation in advance.

All right, old business.

I um I don't have any old business.

Um did not either.

I think there was one thing that came up.

Oh, well, this is kind of new business.

Let's just does anybody have any old business before we move on to new business?

Is it actually new business?

Is it what?

Just talk to you.

What new business?

I gotcha.

Well, yeah, I do have old business.

I appreciate that.

So, yeah, take a moment to read that but know what constitutes being business.

So old business, we brought this up before, but we just had a I just had a conversation with Lexi.

So the top three pop Asian populations in Tulsa has changed.

And so a Southeast and Asia, India has uh taken number three ranking, Vietnamese has changed.

So um we're gonna go ahead and move Hugh to community leadership chair so he can um community leader chair so that he can maintain a chair um position.

Anna, you'll be renewed.

Your position among the monk community will be renewed.

So for those of you that have friends who are Indian who are interested in serving as a chair for the top three populations in Tulsa, please get the word out.

We'll open up that position sometime in the next few weeks.

We would love to have um a diverse experience, cultural experience brought to our commission, so we're excited.

But that's just been a recent change with our population demographics in Tulsa.

So I thought that was really interesting.

So be thinking about who you'd like to reach out to.

Sarah, just for clarification, so it's specifically Indian, not South Asian or South Correct.

Correct.

Correct.

Yeah, so anybody that um you reach out to your contacts, that would be amazing.

Anybody else in this room, so thank you so much for that.

I don't have a clear date of when that seat will be opened, but I'll definitely keep everybody posted.

Maybe post.

They can apply anytime though.

So great.

You don't have to wait.

They could apply whenever they're ready.

Okay, perfect.

Does anybody have any old old business to cover?

Yes, we see what I want to just bring out uh last time.

One of the community member for the Jerusalem market uh reach out for us for 20 years of adversary.

That we're going to do 20 years of adversary for Jerusalem requesting for the mayor or deputy mayor to come in.

Uh I sent an email and I like what uh Cecilia had to say that uh, you know, just uh having heard down here that we want to connect with the business people and the business restaurants and stuff like that.

These are the great opportunity when the community members are reaching out to us for some sort of recognition than Cecilia suggested uh uh I think there's some kind of certif certificate, Cecilia.

Is that what you mentioned?

That we recognizing them.

I think so.

Yeah, you had mentioned you on email um that uh suggesting regarding an A recognition certificate.

You know, that's something that maybe I would like the commissioner to think about it so that when the community reach out for the business people reach out, we really want to show up for to support them.

Uh this one on general market we did miss uh because we were that's something new that was struggling, so which is good that I want to keep focused on this one that if so if the community reaches out business people, then uh then what can we do?

So just put some thought to it if it's something recognition certificate that we can uh create, then that'll be great.

Can you think about what the language would look like for that?

No, you know, we definitely want to think about it.

We got an attorney on the board.

I'm gonna I'm gonna reach out to you.

You gotta come up with some language for me.

Uh but I think it would be good to have something like this one so when we go to the places so we can uh build a relation with the business people.

Yeah, eventually the goal would be not now, but uh at some point I would like to see that we have chamber of commerce, which is for the agent chamber of commerce, and then if you already started something with the business people now building a relation, then that would be easier that at some point that we decide that we should have our own chamber of commerce.

Then would you like to add that up?

I really would like to leave that channel of commerce for a lot of people.

I think that would be awesome.

Okay, you know along those lines.

Have I I'm a newer commissioner, but has there been strategic planning that's like where I know as a new commission there's quite a bit of work that's already started.

Do we have strategic planning goals or anything in place?

For a chamber for just as a commission generally, as a commission, we have our leadership goals, so anything that is quantifiable, we don't have like a benchmark, like it's like by next year we'll have 20% more, etc.

We don't have any kind of quantifiable, it's more qualitative.

So right now, like I think our round table is one of the one of like the first things that we've done that is identifiable, is it's something that's we've built off of and also our event, those are the two things that are like tangible things that we've created in our scholarships.

So that's quite a bit in two years, scholarships, a cultural event, and now this leadership round table, which is incredible.

So I think those are our three anchors that we've built out.

So, you know, my advice to the future incoming chair is to continue to build upon goals to make them more like driven with KBIs.

I'm always big on data and numbers, and I I think things that are qualitative are great, but I would like to see data-driven numbers like because of the AAC, we have increased whatever uh, you know, like attendance or knowledge, that kind of stuff that's measurable, and that needs to be identified probably within the next year.

I think that would be a great challenge for the next chair to drive those numbers instead of just feelings are great.

For your event, do you have any dollar figure like that?

What is your goal as uh how much you're trying to reach for the event?

Oh, for the volunteer event.

Um I think so.

Basically, the way that American Solera does it, um that I've done it with them, is they give these um like we can decide how many.

So we were thinking to do two drink tickets per person, um, and then there'll be more uh shared kind of like vegetable trays and stuff like that.

Um so there's actually a much to answer your question directly, no, in a specific amount, um, but continue to be very cost sensitive.

I think if each of us even were to put in 25 dollars, we'll be more than covered on it.

Um, and that's just to clarify um the awards or the actual awards, the cost of those are coming out of our budget, right?

Okay, yeah, so yeah, just for the event itself, I don't imagine it being more than a two-three hundred dollar total.

Um and that's also if somebody gets two drink tickets and don't use them, then you don't pay for it.

So um when it comes to um kind of making that more sustainable, the big cost is in getting that space, but we also there's such a big space, and why I'm focusing on um the weekdays that I am because they won't be as busy, and so we'll be able to just kind of set up avoid any kind of rental fee or minimums for stuff, and then it'll just be pretty simple in that regard and more of an opportunity for us to come together and and recognize those um contributors.

So I think I mean, truly um I can give you the after the event number, but I I even I think 25 dollars per person would be an overestimate of what it would cost.

Yes, okay.

Yeah, I just like that with all you and I both yeah, that's what I said.

What anyway?

There's no need for everybody, like if there is somebody that wants to contribute and make it simple on that regard, totally.

I think to Sarah's point, want everyone to feel a part of the um to contribute in the ways they would like to.

So if that is if somebody wants to make cookies and bring it, like great.

We can talk about that too.

Um if we are in completion with this, I just wanted to go back to the strategic planning question for a moment.

Um, I actually hadn't thought too much about it.

But my sense having been on the commission is that it's something that's been building, and it's somewhat by consensus, starting with the leadership.

Um strengthening leadership, but I don't know that the commission's done a formal strategic plan.

Not yet.

Yeah.

I think I think year one was definitely just letting people know we're here.

And a lot of it was like trying to add in as many community events as possible, doing the linear near event.

Um I think sometimes I feel like we've been in here established for 20 years, and sometimes it's two minutes.

But yeah, so just two short years, and we've established, I think, thanks to our friends at the press with um Tulsa People, by the way, are going to do a feature article, hopefully at the beginning of next year.

And then Tulsa Flyer, who's here presently, and that kind of word of mouth and Tulsa World too, those kind of publicity partners are so crucial in getting the word out, and to everybody here that's out in the community every single day at events.

So yeah, part of it has just been laying the foundation of hey, you know, community we're here, so we're just building upon it every single year.

Yes.

I I guess I would um wonder a little bit if it might be helpful to have a formal strategic plan.

Plan and meeting to sort of get an idea, because I feel like I do feel like this is like being guided in some way by everybody here, but maybe like I'm just thinking like I was so happy to walk in to Jackie's presentation because I feel like you know, and that's not in our strategic that that might be part of our strategic plan.

How we're reaching out to particular at-risk members of the population, or the leadership.

Do you know what I mean?

So we have more of like a um this goes this, you know, we're looking at this, so we're looking at separately and individually.

Um, because I do think as this gets more and more um publicity.

Um people are gonna be more and more interested.

Right.

I mean, 10,000 people.

Well, and looking at us not just to be representatives but also to be problem solvers.

Yeah, yeah.

So that is part of the growth of phase two of AAC.

Okay, okay, we're running out of time.

Um announcements, public comments from anyone who is here presently.

Also, thank you for everybody who's who's here and Jackie too for presenting.

I want to give a quick shout out to Libby, actually, for the post of flyers.

Yes, written up an amazing article about the mom community here, yes.

Oh, yeah.

That's right.

And she's just amazing, and I'm excited to see more of your articles, Garrett.

There's more about Major coming out soon.

Why about Major coming up soon?

And to add what um Commissioner Nguyen shared, that article came from an individual who shared their story through Stories of Asian Tulsa.

That's how kind of the feature person in that article was identified.

So, you know, all of the projects that you all are doing is having a real tangible impact and and how Asian Tulson stories are being told.

Um so just really really proud of you all.

Um, one quick highlight.

Um another Muffer on the team that I'm in, the Department of Resilience and Equity is organizing a um uh mental health summit is called Rising Together, Tulsa Recovery Summit.

Um it will help fo it's gonna be totally free and open to the public.

I have flyers over here if you would like to grab some, but um attendees will be able to learn about the addicted brain, how to help someone struggling with addiction, recognizing opioid overdose signs, and how to properly administer that can.

It will be on Saturday, May 16th, um, from 815 to 1.

So I also shared this in this month's newsletter.

If you're not reading my newsletters, we are don't tell me just plan to read them in the future, please.

Um but there is a volunteer opportunity if you want to be able to help out with volunteering at the event, or you can just um attend and help spread the word.

So feel free to grab a flyer.

Just a quick shout-out.

You know uh when we have the commission meeting, I'll just send out with the community to uh to see if they want to come, both in the looking community.

And we had Rex, and now today we have a new B Massime here.

Um is here and uh I invited like a nine or ten of them, and you know, so we always do that.

I always send out email two to the community who wants to come.

So that was one of them that started it, and now that in the different note committee then's part of the round table.

So we'll love to see people coming in and join us.

Thank you for coming.

Okay.

Any other comments, announcements before I lose the adjourn?

Question button late.

I don't know.

No, you're may being AAPI Heritage Month.

Are we doing anything?

We are.

I'm working on a declaration for Mayor Nichols.

And then I'll circulate that to everybody too to have a quick peek at.

So um anyway, yes.

Okay.

Thank you for bringing that up.

I appreciate it.

That's something I was gonna bring up for the whole business.

Okay, so I move that we adjourn.

So I have a motion to adjourn.

Yes.

We'll get there one day, guys.

We'll work on it.