Everybody please turn their microphone.

Oh, yeah, we can do that.

All right.

Let's call this meeting to order.

And would you please call the roll for us?

Yes.

Craig Abraham?

Here.

Counselor Bingle?

Here.

Paul Bracey.

Here.

Tyler Duncan.

Here.

Jennifer Griffin?

Here.

Ellion Hertata.

Andy McMillan.

I'm here.

Steve Mitchell.

Mayor Nichols.

John Parkhart?

Here.

Ashley Phillipson.

Katie Plahkey.

Here.

For us the approved.

All right.

We have a quorum.

We have a quorum.

Great.

Let's go to item two, review of the consent agenda.

Request to remove any of those items from that agenda for separate discussion and consideration and vote.

Any such requests from the trustees?

Hearing none.

Item three, consider, discuss, approve, amend revise, reject.

On the consent agenda items listed A through E in your agenda and in your packets.

So move.

Motion.

Second.

And a second.

Call the roll for us, please.

Craig Abraham.

Yes.

Paul Bracey?

Yes.

Counselor Bingle?

Yes.

Tyler Duncan.

Yes.

Jennifer Griffin?

Yes.

Andy McMillan.

Yes.

Joan Parkhurst?

Yes.

Katie Flahke.

Yes.

All right.

Approved.

Consent agenda is passed.

Uh item four.

There was nothing removed.

So item five, consider, discuss, approved, amendment project.

An amended and restated agreement for 22 North Utica from the Affordable Housing Trust Fund.

Uh Vicky, I believe is going to present on this.

Good morning, Vicky.

Good morning.

So this requested amended and restated agreement is for the 22 North Utica project.

And this was taken back through the full review committee earlier, and it was approved out of committee.

We awarded the LLC 1.4 million from the Affordable Housing Trust Fund back in 2024.

Since that time the project has gone through some changes.

That's the new.

That's the new time.

That's the new talking about.

Yeah.

End of next year at 18-ish months to get this done.

Questions on this for Vicky.

Which committee did we talk about?

Full review committee.

Okay.

All right.

If there are no questions, is there a motion on item five?

Motion to approve second.

Second.

And a second.

Great.

Thank you.

Would you call the roll for us, please?

Sorry.

Technical difficulties and I'll so far.

Craig Abraham?

Yes.

Counselor Bingle.

Yes.

Paul Bracey.

Yes.

Tyler Duncan.

Yes.

Jennifer Griffin?

Yes.

Andy McMillan.

Yes.

John Parkhurst.

Yes.

Katie Plahckey.

Yes.

All right.

Thank you.

Thank you.

Thanks, Vicky.

Item six.

Consider, discuss, approve, amend, revise, or reject an agreement.

Amendment to the agreement with retail strategies for consulting services.

Michelle is speaking on this.

Hello, Michelle.

Okay.

So number seven.

How did we remember that one?

Yeah.

Cool.

So originally we had contract away retrail strategies in the spring of 2024.

That contract had two renewal options.

Last year in the spring, you did the first renewal option.

This year we're doing the second of the contract renewal options for this at the same rate as we did for the previous year.

So there are really no changes to the scope or the budget for this next year.

And this is you've seen this a couple of times.

But if you have any questions, I'm glad to review.

Yes, sir.

What are our measurables for this contract?

So our measurables for this contract.

We really are looking at one of what our contacts are with individual retailers that are looking to come into the community or that we can attract to the community.

The IKEA contract was a key one that we brought in.

We're really focusing on new to Tulsa, new to region retailers for the area, as well as backfilling of empty commercial spaces.

So that has been the key thing that we've gone through in this one.

So we've seen both infill of, for example, some empty everything from empty QSR restaurants to the IKEA attraction project.

So correct me if I'm wrong.

So I've only heard this through rumor.

Do they have contracts with all the municipalities around us simultaneously?

They have a couple in the area that they like they also contract with Wagner County.

In the past they've worked for Jinx.

They're not currently that I know of.

So there's some different ones throughout the state that they work with.

Okay.

Sure.

You guys may recall that when we began this process, we really worked on trying to recruit an internal person to this role.

We went through two rounds of hiring where we actually got people contracted to come in and start, who then canceled out their contracts and didn't start.

And uh after a couple of rounds of trying to find a person internally, we decided to go to a contract approach rather than an internal staffing approach, which allowed us to reduce the cost of having some having that support while also gaining expertise ourselves.

So that's one thing.

It's kind of an intangible, but it is very big deal because we are in the process, in this process, gaining those relationships ourselves and our knowledge of how to do this.

So we are coming along in our own capacity while also having someone who is actively going out and recruiting companies to come into Tulsa.

Some of the things that we're we do on a regular basis through this contract, right?

We have our regular outreach to through large conferences like at ICSC River, which we participated in in February.

But beyond that, on a just a monthly basis, the ongoing work uh of retail strategies of working with national brokers who are representing the retailers that we want to have come into Tulsa.

Is that helpful?

Or I have a question.

I think uh it's awesome to have the diversification of retail, but it's definitely necessary.

Um is there any, I guess we say we're talking about some of the national brands and things that um don't exist in Tulsa and we're searching outside of Tulsa to bring things in.

I'm curious what the benefit of that is over uh investing more in people who are in Tulsa from Tulsa of Tulsa and generating more assistance through that for uh helping to build up retail sense.

I I think one of the things that we've tried to maintain throughout, it's not an either-or, um, it's not an A B duality, it's all of the above, it's both and uh recognizing that there are parts of the city where national brands are gonna be the most effective and are most appropriate.

Um, and then there are other parts of the city where we are 95% locally owned and we want to keep it that way.

And so we have one part of our work that focuses on attracting those national brands that we don't already have and bringing them into the city and helping create more sales tax revenue for the city, and there's another part of our work, um, and we are have made an offer to a new small business director who hopefully will start in May, but we'll we'll talk about that later.

Um, and hopefully we'll introduce them in May where we're actively working on the small business side.

So definitely both and cool.

That's awesome.

And I think another another question is like what is the what is the rubric for going after specific um retailers, right?

So like when we talk about, you know, here's an area of town that has 95% small business owners.

Uh here's an area of town where box big box, you know, chain retailers exist.

Is there any reason why we wouldn't diversify?

I mean, the same way that we would utilize housing, having mixed income housing in a specific area, um, having mixed retailers in a similar way.

Um I'm gonna ask that question, and I'm also gonna say I understand that that's a huge question to ask, uh, that has probably a very long conversation that we could either have lunch or a margarina.

I it's one of the two or both.

Um yeah, if you have a succinct answer, that's great.

Otherwise, I can we can we can talk about that later.

I don't have a succinct answer for that.

Okay.

Um, this contract is really focusing the primary focus in the way we've written the contract is to focus on retailers that are not currently in Tulsa.

Now that said, um, we also get thankfully a lot of other things that come in along the way because they're out there in the community having these conversations.

Jonathan and I are also out having conversations with folks.

And so along the way, we've like I said, come in and seen you know, smaller wins like backfilling, um standalone QSR restaurants, um, coffee shops, that type of thing, sorry.

Um Dutch brothers, you know, those types of things.

Uh while also bringing in like we've seen Tacobas come into Brookside, we've seen some other really good um otherwise not represented retailers come into the city.

I just like to say is somebody who's in commercial real estate for about 20 years, um, it's all relationships, especially the bigger the national people, they have relationships, they can deals with each other.

So those are like the IKEA's and those thank you so much for IKEA, love IKEA.

Um I I think having that national um representation of relationships that they probably have is needed to get those big ads in there.

Yeah, and at the rate that we have them contracted at, it is compared to a fully loaded employee, that's like it's a big difference.

Like your your rate of return on that is pretty commission on top of it.

That's great.

Yeah.

Do you have a lot of people in these economies when you're having these discussions that are looking to expand, or are they kind of taking a more cautious approach on where they might expand today than where they were previously?

Um because I'm challenged about you know the concept as I saw it was that IKEA was going to build this great big uh Dallas-esque uh center here in Tulsa, and that obviously didn't come to fruition, and so we're settling on a smaller outlet.

Um, and it's I I totally agree with what Katie said.

It the two and a half million dollars that we put in as a city to stand this up to help build out that building for them to come, that's gonna certainly create uh a generous return of investment.

But the challenge for me is is that when I was asking about measurables from these folks, and when they have multiple contracts with multiple municipalities, what is our guarantee that we're at the top of their list for recruiting?

Because that's where I'm always challenged when you have someone who's recruiting for multiple communities that surround us.

Where do we stand in that?

I would love to see an IKEA in Wagner County for sure.

That's what I'm saying.

So it's kind of like the SHIELS, right?

Um the SHIELS was here for a short period of time and they moved, they're expanding down the road in Oklahoma City.

So that's a challenge for me, is that's why I say about the whole buckeys things because there's a long stretch between each one, right?

It's not the same model of certain things.

And so I'm challenged when you have a contract, a contractor who's doing the same work for multiple surrounding communities and understanding where we're in the litter we stand in their loyalty in recruiting.

Um I I don't know that they're working contracts as safe, like our suburbs and stuff, but um, I'd be glad to get a list of other places they are working if that would be helpful.

Um, one of the things we have done too is that we are there are things that work here that don't work in other cities.

Um beyond that, larger retailers who are like new to the state, they are looking wherever makes the most sense for you.

And so for them, and we really took the initiative, for example, with IKEA of last summer going out and saying, here's our soft offer.

We want you and demonstrating the city has been great in coming together and demonstrating to these large retailers why Tulsa.

So it's I think you're right, it's not just one thing, it's not just one contract, but the city of overall has done a great job of showing why it is the place to be.

Okay, because kind of like what Tyler was saying when you were talking about initially that you were gonna hire a person specifically to do this job.

I kind of like what Tyler said about having someone who's from Tulsa that is actually recruiting just for Tulsa, and that's what I really hopefully someone is building that skill set within Parker Tulsa to take home that role, and for us no longer to be dependent on that contract.

Okay, so I think the two I've locked out the contract.

Um way or the other.

So what are we uh what are we talking about?

We're hiring this at me to consult.

This is the second renewal of the retail strategies contract.

So what you're saying, I disagree with them, because we're never gonna have somebody with a context of partner Tulsa that can walk into Shields of credibility and say, well, Tulsa's a winner, here's why.

But if they put them in Kansas City and it worked, and they can then say we put you in Kansas City and it was a winner, here's why.

And Tulsa's laying out the same opportunity for you, and you need to expand because you're a public company, you're based on you know, same source sales and expansion and all of that.

That's that credibility that we can't ever build ourselves.

We can have somebody, like Shell or somebody else, who can then partner with this person for this organization, but they're just gonna have reach and voice that we can't we can't build ourselves because then we're always selling what we're selling, and that means risk.

Nobody gets fired for hiring IBM, but they do when they take that risk on that individual thing.

So Tulsa's only selling itself, we're the 51st biggest city in the America, right?

I think you know, we need to be able to show comparables, you know.

It kind of goes to North Tulsa.

If there's not a wallet down there, somebody's got to take a risk.

If they can't see that there's people spending money, then they're not gonna take the risk to go build something if they can't show it from a reference point.

That's why these guys are really good for us, in my opinion.

Now, are they the right ones?

No clue.

But having somebody you know, Thorn Schwarzenegger when he used to say, you know, in the 90s, they said, Why do you have an agent movie in any movie you want?

He said, I want somebody saying something good about me.

You know, Tulsa needs people like this out in those conferences and conventions and things saying they have a wallet, it's a really good town, it's a place for them to be, and it's a lot like these three successes.

So I I do think outsourcing in this kind of way makes sense because we might take on because it's really hard to build your own skill set.

Michelle, just a contract point.

Um, this agreement is the this is the second option that's available on the contract.

We have to go.

And it's the second and the final option.

So next year we will go out for RP.

Just making sure I on this again.

Yeah, okay.

April April of 27th is my we will probably go out for RFP sometime late in the year, and then come back this time next year with it.

Hopefully, uh a contract that may be the same, maybe different.

Right.

Okay.

Steve, I appreciate that first part.

We should be able to disagree, right?

But also take different concepts out of it.

We we I think it's really good for us to have people who are talking about Tulsa other than Tulsa.

I always brag about it.

They're like, what are you talking about?

You know, I moved here from Los Angeles and you know, I'm back.

And it when they come visit, they get it, but I they only come visit because I'm talking about it, right?

And so we've got something great to offer.

You know, we just gotta I think getting people out there with credibility who come to the city and then say, hey, this is just like that deal in Kansas City, that works.

You know, it's gonna be interesting with the Utica Square Sale.

But the amount they paid, they're gonna have to go get retail that's different than the retail they have there now.

And whether they whether you like that or not, that's that's the reality.

Um it'll be interesting to see how these we play out because they're looking at like the plaza or a Hyman Park village or you know, Clausen's corner, things like that.

So I'm excited and scared all the same time.

Not to delabor that point, but to Michelle's point again, it's not really more.

We disagree about things.

We have you have a background that's a much larger impetus than you know, maybe me who has a smaller, more hyper locally focused, and it's both and I think that that's hugely important.

We don't see wallets in North Tulsa spending money, so businesses don't want to go over there because well, what advice it in North Tulsa to spend money on in the first place?

So for those that are incredibly important aspect of let's refocus here on on item six that's on our agenda back to uh back to our agenda item here.

Are there further specific questions about this uh amendment to extend this contract or exercise the option for an additional year?

If there are not further questions, is there a motion on item six?

That's a move.

Moved and seconded.

I issue that you call the rule for Hamson?

Yes.

Call Bracey.

Yes.

Counselor Babel?

Yes.

Tyler Dykin?

Yes.

Jennifer Griffin?

Yes.

Elliot Hertata?

Yes.

Andy McMillan?

Yes.

Steve Mitchell?

Yes.

Joan Parker.

Yes.

Katie Plahaki.

Yes.

Yes.

Motion approved.

Thank you.

All right.

Item seven.

Uh, but I think are we talking seven, eight, nine kind of overview, and then and then we'll address each other.

All three of those.

Okay.

So item seven is uh is the uh contract with Columbus Neighborhood Association.

We're also going to speak about South Peoria Neighborhood Connect Foundation and uh the South Haven Neighborhood Association.

Morning trustees.

Morning.

Um staff is requesting board approval of the three attached community impact initiative project agreements between Partner Tulsa and Columbus Neighborhood Association, South Tulsa Community House and the Tulsa Dream Center, each in the amount of 30,000.

Partner Tulsa included the funds in the fiscal year 2026 budget to provide small grants to the community-based organizations with the goal of demonstrating the impact of small investments.

The three attached agreements represent 90,000 of the projects set aside for FY 2026.

Happy to answer any questions.

This uh as we were speaking earlier, uh similar process as the as uh as the previous rounds of this impact initiative.

Um not necessarily.

We went through a partnership or collaboration with the Tulsa Planning Office and the Mayor's Office of Public Partnerships and Public Art, um, as well as speaking with the city council on which neighborhood associations they had recommendations for as to um which ones were ready for catalytic projects.

Love the collaboration between the entities there, that's cool.

Uh questions on um uh on the program in general, and then we'll address each of those of those items.

All right, if not.

I was I could just add a we they we did review this in our community uh I forget the name of the committee community developing community development committee.

Um and just want to thank staff.

They put uh I think one of the responses to the last cohort was we have a little more data, a little more focus on how we choose and the outcomes, and they've put a lot of time into it.

Um really had data-driven um kind of selection process involve multiple partners and and are continually thinking through how they can communicate like refine that process to make sure they're really attracting or really getting like the best code work each year.

So um appreciate you all's time and effort on this.

Thank you.

I know this is included the scores just for in your in your package, and also for you to ask I guess it's also included a map.

Oh, great.

Um you requested a map of where the locations were, so that's in your packet as well, as well as a sheet on the goals around the program just for your information.

We always love a good map, Gary.

Always I know this was an INAS Billy collaboration.

So Billy actually coached Inez on how to how to uh how to uh put the uh the icon on the Google maps.

Excellent.

One question, I know we mentioned by extensions that possible next year.

Uh what would necessitate an extension of the necessit necessitate?

Potential extension will be considered project.

So those would be like bureaucratic, just like delays, like we had some delays in the past cohort over um ODOT on the underpass, and we do have uh an organization that is looking at a St.

Louis underpass um in Midtown to potentially reactivate.

So it'd be like just delays within the the city or the state.

Yeah, I recall that we ran into some some extended time on a project or two that we're just not really the the neighborhood association's issue so much as okay.

And we will be adding uh in your consent agenda, we had a budget amendment or adding $30,000 to this program.

So we will be we're in the process, our news is in the process of working with the neighborhood on a fourth project, which will be in the what's called the neon quarter, which is between uh Cherry Street and 11th Street uh near Hillcrest Hospital.

Um just one yeah.

You guys use the neighborhood conditions index for a lot of this?

Yeah, that was one of our pillars.

Rubric, how did you navigate?

Um how do you navigate the sort of from here's the outliers to you as an outlier of the community?

It's also a staple of the community, so how do you navigate when you're going off that rubric?

Yeah.

Um that's an excellent question.

Um so we did run into one of those issues during this cohort application process, and I think really um highlighted the discrepancy between like different neighborhoods, like Tyler said.

Um so I think just leaning in on the Tulsa planning office and just the city in general to kind of give us a little bit more insight into neighborhoods that are do fall into that category.

Um we didn't really that issue didn't come to light until after the application process, which is why we have another fourth contract coming in.

We wanted to be accommodating and equitable in the process.

So I think in the future, maybe leaning in um applying less weight in the rubric towards the NCI or just getting some um insight from the neighborhood um department within the city.

That's awesome.

Yeah, this is the assignment when they gave us the update, which is they had this very clear data-driven rubric.

And then you guys know every time you use data and then you start to actually apply it to real-time situations, you realize sometimes it's not even not calibrated exactly the way it should for you know what you're trying to use it for.

So they're like that was what was impressive to us in the committee is just they went through it and noticed what like we need to maybe weight this differently in the future, and then the thought of there was a fourth project that was really good that was really close in score, but the way the NCI data was coming in cost to be lower, so that's where we uh as they said they're gonna be bringing forward that fourth product really made it work because it it was a green project.

So it's it was great to see the process they had outlined and and continuing to move forward.

Yeah, that's really cool.

Thank you.

All right.

Back to my agenda here.

So if there aren't further questions about the program as a whole, let's consider item seven, which is uh a contract with Columbus Neighborhood Association for the completion of their neighborhood project, uh not to exceed $30,000.

Is there a motion on item seven?

Motion to approve.

There's a motion.

A second, and a second.

Bear with us, trustees.

What you call the roll for us, please.

Yes.

Craig Abraham.

Yes.

Counselor Ringle?

Yes.

Al Bracey.

Yes.

Tyler Duncan?

Yes.

Jennifer Griffin?

Yes.

Elliotas.

Yes.

Andy McMillan.

Yes.

Steve Mitchell.

Yes.

Joan Parkhurst.

Yes.

Katie Flahaki.

Yes.

So Rose.

Yes.

Motion approved.

All right.

Item eight then is uh similar contract, but with South Peoria Neighborhood Connection Foundation.

Um again, and not to exceed $30,000.

Move to approve.

There's a motion.

Second.

And a second.

Craig Abraham?

Yes.

Counselor Ringles?

Yes.

Albracey.

Yes.

Tyler Duncan?

Yes.

Jennifer Griffin?

Yes.

Elliana Horsada.

Yes.

Andy McMillan.

Yes.

Steve Mitchell.

Yes.

John Parkhurst?

Yes.

Katie Flahockey.

Yes.

So Rose.

Yes.

And item nine then is a contract with the Tulsa Dream Center, who is the fiscal agent for the South Caden Neighborhood Association.

Again, not to exceed $30,000.

Is there a motion on item nine?

So move.

It's a motion.

Second.

And a second.

Thank you.

Craig Abraham.

Yes.

Councillor Ringle?

Yes.

Carl Bracey?

Yes.

Tyler Duncan?

Yes.

Jennifer Griffin?

Yes.

Elliot Arzada?

Yes.

Andy McMillan.

Yes.

Steve Mitchell?

Yes.

John Parkhurst.

Yes.

Katie Flahke.

Yes.

So Rosley.

Yes.

Excellent.

And I again I want to echo the the comment that sort of focusing on revising the data approach, continuing to refine that process.

Like I think that that shows a lot of credit to staff, the staff team for continuing to learn and make the process better as you go along.

Well done.

My nose is done a great job.

Yeah.

Please see it.

Um item 10 is a discussion of our draft budget.

Hello.

Um on this screen, which I know it's it's very small, so I don't know what to say about that.

But this is not the full operating budget, of course.

This is the grants budget, and um I just wanted to draw your attention to this because um I want to move the build back better regional challenge monies out of the operating fund to the grants fund just because it seems like um a lot of the expenditures kind of skew our budget numbers, and I'm always kind of explaining that.

So um I do want to point out that the revenues equal the expenditures here.

It's just you know, everything that comes in will go out.

However, um there is, and you'll see it on the next uh slide.

We will be transferring, we've received more money for the BBBRC grant than we've spent.

So um right now we have um an excess of a little over 104,000.

So on the operating budget, I'll need you'll see an expenditure line to move that to the grants fund, but that's reflected on that information as well.

So any questions about that.

Okay.

So moving on to the operating budget, and I think that you'll be happy.

I'm happy.

Um far, um there's I and again, I know it's small, um, but uh I'll just kind of go down.

There's some there's an index of um letters, and I'll just discuss each one of those uh briefly.

So the top one, which is labeled A, which is a little higher.

Um yeah, um that is the current budget.

We do not have the numbers from uh Oakview group for the Civic Center parquet yet.

So you'll notice that uh the budget for next year is already higher than what we had for last year.

So that's good news.

So you know, we're about what you think 300?

Yeah, it's about 300,000.

So that number would be 3.3 million right when you once you get that number.

And that's gonna help our bottom line a lot.

Yeah, yes.

Yeah.

So the next one um B I took out the BBBRC grants, so that shows a zero line item.

On C, uh, we decided not to uh have TDA pay Tao and management fee going forward.

So that lines zero as well.

Then moving on down to D, which is salaries.

Uh the that's pretty close to I think what it's gonna be.

Um that reflects the addition of two new people from where we are today.

I think one's gonna start later this month and maybe one next month.

Um, but we haven't heard back from um relation insurance regarding our medical benefits, yeah.

So that may change a little bit, and also there'll be a um an intern in there too, but that's that's pretty minimal.

Um moving down to the other expenses um on index E, which is computer maintenance and software, uh this is an increase, and the reason being is that I've put the adoption of Gov Sense back in the budget.

We talked about it last year.

Um we didn't move forward with it last year, but we're hoping to move forward with it this year, and just FYI.

Um they've we're we're gonna have a discussion with them next week, but um we don't have to implement everything.

So they'll it'll be broken down.

For instance, I know one of your concerns last year was with the CRM that you didn't want to pay for that again.

We don't have to implement that.

Okay, we can just implement the accounting going forward.

So um once we get that in place, um, there'll be monthly uh maintenance fees.

So that's why that line went up.

And is that is that uh anticipated as a contract that we'll have to review at some point in the near future?

Yes, okay.

Correct, yeah.

Okay, the other thing is driving that.

I mean, and Lynn, you know, maybe has talked to the board about it, is that she we is assuming um a much greater level of responsibility, so from um from the finance department.

So Lynn is now taking over as you guys know, doing all the quarterly financials doing so she is taking on and also and also overseeing the audit, and we're having to hire an outside order, and so having a an accounting system really that works for her, um, but given our greater responsibility.

I mean, it really probably makes the most sense for us in terms of being able to manage it more uh in real time.

Um versus she has to spend a lot of time waiting on the finance department's process and the the staff constraints in the finance department to move transactions for that.

So you can understand how not necessarily their fault, but it would be more efficient for us in Lynn, given her new level of responsibility to be able to manage this on a like in-house, I think.

And it could also thank you, Gary.

It also goes along with one of the things that came out of the board retreat was that you know I think you all want to move away from the city's accounting function.

Be more independent.

Gary, are we paying the city for those services?

Continue to pay for them service.

We have to pay even if counting responsibility.

We were paying for them, we're not paying for them anyway.

We were paying for them previously, but since they're not doing that, the functionality.

Okay, that's what I wanted to do to get for them.

They used to provide the accounting services, they used to do the quarterly um financial statements, and they used to prepare the audit.

And they're not anymore.

I have a question about uh line item on interest expense debt service.

Is that the revenue bonds from the borough?

Yeah, the TPFA are we getting to the end of those?

Yeah.

They'll pay off in uh they'll be paid off in I think April, February or April of 2028.

Sorry.

Oh, we have one we have about a year to go.

We have two payments.

We have we'll have a payment in the spring of 27 and a payment in the spring 28.

Okay.

So we have two more payments.

So we have two years.

We have $650,000 payments to come, and I think they just processed.

Did they process the payment this month?

This I think it was either this month or last month.

I think it was last month.

And I think what you're thinking of is the monthly interest.

Yeah, so I think uh we've got two more.

I think the I think the the third to last was done either this month or the last month, and then we have two following in FY27 and FY28.

And then they will that'll be great.

Yeah, that'll make a big impact to our our budget, our annual budget.

So the next thing uh moving down is um item F, legal.

Um, I'm increasing that by 25% just because of all the additional TIFF activity that's uh been going on.

Um then G travel and training, uh that's going up for a couple of reasons.

Um incentives and municipal relations has hired a person, and Mike has planned for him to go to a lot of uh conferences and training, and then additionally, uh we will have to pay for the GovSense people to come here during implementation.

So I've added uh a little bit for that as well.

And then the H is the transfers to related entities, 104,000, that'll just go over to the grants fund for the excess BBBRC, and that'll likely uh if well it will go down because there'll be additional expenses that will lower that uh excess amount right now.

And then um last thing is the accounting system uh of 106.

Those were the figures from last year.

Um we haven't talked to Govsons about it about the actual figures this year, so that may change.

But all that to say is even with the added expenditures and not having the um the revenue figures from OVG yet and dropping the revenue from TDA, we're still showing almost a $300,000 surplus for next year.

Which when you get WG numbers will be closer to six six hundred and fifty thousand, maybe maybe closer to 700.

Just on how those numbers come in.

So pretty dry dramatic change from showing what Lynn was showing last year, we were showing an operating deficit to now almost a surplus of could be 650 to 700,000.

So there's a couple things, yeah, driving that.

One of them is the administrative fees from um the TIFFs, because those are that activity is picking up, and that's driving revenue for us, and then the other thing is that um parking revenue has as is a little bit higher than they had anticipated last year.

When uh said you were we're in the process now, it's the end of April.

When will you be presenting a budget for approval?

Next month, just around the corner, yeah.

And then we'll have time to get it to the city and they'll have it time to input it by July 1st.

Thought that was the case, but I didn't want to.

Um other questions for Lynn.

Uh I know budget finance, you guys are combing through this uh on a regular basis as you as you have those conversations.

I do have a quick question.

Do we know uh uh do we have any like specific information about how much um money we've given out in TIP funding versus what our revenue is, and do we have something that shows what our projections are?

I don't have projections.

I can get that from Mike maybe.

Um, but I certainly can um bring you a chart that shows how much we've taken in and how much we've given out.

I would be curious to see what the projections are and how we substantiate those claims about what we think the predictions are versus here's what we're spending to give out the TIFS, not just in the actual TIFF uh financing, but also in like whatever the administration fees are, and especially if we're ramping up the legal, like how does this how's this core correlate to the costs of giving those things?

Okay, and then obviously I'd be really curious to see what we're doing for small local businesses in the same way.

That obviously is another question for you're not gonna sit down again uh lunch at war, Margarita.

This is a recurring theme.

It's been one of the longest Mondays I've had today.

Do you have any questions for me?

I know this has always been an interesting discussion.

We've expanded them.

Uh Mike, great job capturing all that data, so it might be good to have at some point like that before that might give uh uh update of all the TIFFs in terms that we have in terms of what's been appropriate, what's been coming, whatever things might be, uh what's available helpful for the entire board.

And I I know that the you guys have been working on how do we make the like there's a ton of work y'all doing and how you recalibrate whatever fees or whatever we're cut so that is making sense for us.

So I know there's we've done something in the past, but you all are changed, like there's changes coming about how we go about doing that, so probably to be infused.

Uh so I'm saying it's like the data they'd be pulling or something different, I think what they're maybe projecting, unless I'm speaking correctly.

Yeah, no?

I don't know.

I don't know conversation I had with Mike about it.

But so Lynn, while you are uh still here, would you like to go through item 11 for us our monthly budget to actions?

What if I said no?

Just kidding.

Sure.

In that case.

I'm happy to, yes.

Okay.

So in an effort to shorten the presentation, um we've talked in the uh finance and budget committee.

Um I'm just going to present uh a few pages and but make available all the other pages in your packet.

So I'm happy to answer any questions that you'd like.

Um on page three.

You can see that even though we expected uh operating deficit at this time in the year, we currently have an operating surplus.

Yeah, we'll get there.

Page three, please.

Okay, so right here.

So this is our current operating surplus, and this is where we anticipated being.

We're in good shape.

Going into the last few months.

Uh on page four, we've made a few changes.

Um we've indicated over here, green check mark is good, red X is not good.

On the revenues, we don't have any.

Thank you, Carl.

Carl, one of the yeah, the y'all green guy.

And then on the expenditures side, there's nothing really bad there.

Um the um index is showing that uh the legal is a little bit higher than anticipated due to the extra TIP activity.

Um other services is higher due to the BBBRC activities, and other fees C is higher, but it's it's when you're talking about the actual dollar amount, it's not a lot.

And and honestly, I could reclass that and get that out of there, but I don't see any point to it.

So um overall, if you'll scoot up just a tag, you can see if you'll move.

Yeah.

So right now our surplus is 1.8.

We anticipated uh a deficit of two point uh 200,000 at this point in the year.

So we're doing well.

Uh and then the next couple of pages are just the charts, and I don't think they need any explanation.

After that in your packet, I'm not gonna go over it unless you want me to.

Are you know just the key points that I address every month, and most of them haven't changed.

There hasn't been a lot of big activity this month.

So any questions questions on the monthly budget to actuals.

No, all right.

And a nice addition of some green check marks and rehabs.

Okay, good.

All right, Lynn, thank you very much.

Let's go.

Item 12 is our monthly staff report.

Good morning.

Good morning, sir.

Uh trustees.

Um go to the first page.

As you guys know, so Renita, Mike, and Karen are off in Louisiana at uh the OU EDI uh week long uh institute uh for training, and so that's why uh Renita's not here, and I'm standing in for her.

Um just a few quick highlights, as you know, uh as we we just uh went over the budget.

Uh Lynn presented that.

Um we talked about the two positions.

Uh offers are out on uh the director of small business and the economic incentives manager.

I think they both were planning to start on May 18th.

Um Michelle can uh confirm that when she goes over her report in a minute.

Um we are uh uh working with a coalition of local stakeholders uh led by um the Ocoma Department of Commerce and NCOG to assemble a list of uh suggested census tracts for the opportunity zone 2.0, which is the governor will be submitting that to uh the U.S.

Treasury sometime after July 1 of this year uh the new opportunity zones.

Uh if you're not familiar, is a federal uh tax incentive for um investments uh for capital to be invested in low-income census tracts and uh as is a potential um uh great source of uh investment for um the low-income areas of of uh the community and so um it's a it's a uh uh a process that's uh authorized by Congress, and there's a nomination process and anyway.

We've we've been working with uh NCOG, ODOC, and local stakeholders on coming together on a list that will likely be submitted by NCOG as a joint uh submission from the region.

Um as you know, we've we've been working on the private activity bond uh uh information and application process, and so Renita's been uh really working on that on terms of the putting uh finalizing the the application, a process guide, and we anticipate doing some kind of an informational um email or excuse me, uh social media post on the that program and that Tails and authorized issuer.

Uh last week uh as you may know, Main Street America was here, and we had staff attending that, and as I said, Mike Renina and Karen are off at training this week.

Uh so the next uh group um as uh as I can't necessarily speak to the uh the the significant detail of some of these Mike and Karen.

This is really their um focus area, but um as as you know they've they've been working on with Michelle as well on the Fair Oaks project plan um and making some uh some some changes to that, and uh they're planning on um aircraft meeting uh dates or uh to be TBD on that um and they're hoping to move forward that as soon as they get dates identified for LDR uh conversations on the uh that uh project plan.

Um still ongoing on uh the downtown redevelopment around the field cade and uh now uh discussing uh conduit bond issue.

Uh the Crutch Rail project plan, they're still uh working on that and uh working on the next steps under uh to move some amendments forward to the plan.

Uh and they've targeted uh the local development act uh um meetings for uh May and a couple of projects that they're working on still working on a project plan for uh 60 person memorial and again targeting LDARC uh uh committee meetings for May.

Again, peak on the parkway, also uh a TIFF on the uh along the Tisdale uh near near Apache uh working on that uh and ensuring that OCH county stakeholders are represented, and so they're trying to uh nail down the representation for OSH County, and then they're again targeting potential LDAR meetings, committee meetings for that in May.

As we just uh mentioned, uh the incentive see has hired uh a uh John Tankard, who is uh many of us have worked with him over the years.

He is a long, long, long time employee of NCOG and uh um has done uh actually some uh work on uh initially on putting together when they were formulating the neighborhood conditions index, which we've heard a lot about uh and his potential starting date is is May 18th.

So I think that takes us to our next uh finance and real estate.

Vicki, I don't know if you want to cover some of this starting with asset management.

Billy and I presented at the TPFA meeting regarding the elevator modernization for the Civic Center parkade.

Um Billy attended the first transition meeting.

I think those are every other week that you'll have and we had uh ongoing coordination with the city attorneys and our legal counsel regarding the services for the PSO vault repair with Just Home.

It was a very busy time for just home.

Uh we presented at the Finance and Budget Committee meeting.

We had uh fantastic community stakeholder meeting on Friday.

Um just to uh let you know that involves the Terrence Crutcher Foundation, family and children's services, and um housing solutions, and that was a really really good meeting, and we're currently discussing next steps with MacArthur.

There needs to be some modifications to a loan agreement, so we're going through that.

Um with Moton, uh Ashley has done great work with keeping in touch with KB, and we are working with them for the RFP and disposition strategy on that project, so more to come on that.

And with our urban renewal plans, we are waiting to set up a meeting date with Councillor Bellis on that uh for Crosby Heights specifically, and real estate.

We've held discussions for uh about the RFP that went out earlier on the Archer property lots, and we have worked with the city for the past few months on the neighborhood conditions index, and there is some uh meetings coming up, so we are continuing to collaborate with them on that project.

Can I ask the uh remote project uh RFP for dispositions traffic?

I'm not sure what that line means.

So, you know, TDA owns those lots around there, and KB is the advisor that we hired to kind of help us get through this process.

We've held community meetings, and now what we're looking at is based on the input that we've had from those community meetings.

How are we going to enter this next stage of communicating with potential developers to purchase those lots and go forward and and move with that?

And so once once that's sort of uh firmed up, we'll have some further discussion.

It sounds like a future, but okay.

I just didn't I wasn't real clear on what the line did.

Yeah, um the uh the next steps for the Archer property RFPs and such.

Uh is there uh a ticking clock on those RF are we are we on the hook to reply back for these proposals or is it we have a timeline established that we're yes, we do need to reply back on the proposals, and that'll be happening within the next couple of weeks.

How many proposals were there?

There was one.

All right.

There you go.

I have some questions, surprisingly above parking.

I mean, and unless Billy, but absolutely I should maybe should have asked Lynn.

Um I didn't see an operator's report in our packet.

Did they not submit a report for this month?

Um you typically make the whole pocket, whole information in the pocket, but there should be we usually get an informational their information.

The last two pages is it not included there?

I thought I saw that slides at least.

Parking info that bottom agenda item in the packet.

Yeah, I think it's page 14.

Yeah, I can see that.

Okay.

I'll find it later then.

And um where do we stand on our repair cycle?

On the modernization of the elevators or the O.

So that was my next question.

Just our concrete repair.

Billy, do you have it?

Shortage.

George.

Don't come up to the front if you're doing it.

Goodbye.

All right, George.

Come on up.

Unless we take this.

I mean, as you know, they have uh they've been doing a study all the way up the parking garage, and uh that's been going quite well.

Um I don't know how how hard is before picks up for T.

There we go.

There you go.

Yeah.

So uh the the group under uh Wallace has been doing the study of the parking garage, and that's been going well.

There's been some challenges because it requires full floors removed for a week.

So we've had to relocate some people begrudgingly to the roof, but uh we've had good weather, so that hasn't been an issue.

Um they're um I believe wrapping it up and probably developing the report.

That's the long term as far as the uh the annual repairs.

I think that's just still under um under review as far as that process is concerned.

Okay, so you've seen all the markings in the garage.

You've seen all the markings in the garage.

Um it's a very extensive study.

They they they examine each and every um tendon on every floor, so it's taken quite some time.

Is that our life cycle?

No, no, that that's the that's the repair cycle.

That is part of well, it's part of the study to develop what the next step should be as it relates to Main Park Plaza.

And then um and then there will be some additional uh engineering um work or specs provided for the rest of the garages.

So thank you, George.

Ben where do we stand on the elevators and parking?

With the elevators in the Civic Center parquet, we did get a schedule or timeline for repairs.

They're about halfway through, I think, with elevator number four, and they anticipate going forward with elevator number three after that, and that should be sometime mid to late May.

So we we have weekly meetings, phone calls regarding that.

Um there's been some delay just with a personal problem with one of the uh providers, but the biggest hurdle was um most of the uh the the downfall of the elevators was the weather getting into the shafts, and that has been addressed.

Um up to this point we have dry elevator vaults, so um uh it really gets in there when we have heavy winds, um, but that that side of it has been fixed.

There's been equipment delays and delivery, but uh I can tell you that legend has provided um uh backup where when we first engaged them, we were down to one elevator that didn't work very well, and uh almost immediately they provided us with three that were somewhat functional.

So um uh I think the having them on board has been very very helpful uh even as they take one item off and and do the repair.

So thank you.

Ben Billy has a schedule, Craig.

Billy has a schedule for the elevator repair.

I mean, we can send that to you to the board if you guys see the other questions for Vicky Vicky, sorry.

Uh real quick, would you remind me what LDAR stands for?

It's a local development and uh review committee.

How are we choosing what's the selection process for the L committees?

Well, typically it's is the um the taxing entities, so you have the tax identities or the school district, whatever the school district is, it probably it would include Tulsa Tech, would include um any other taxing jurisdictions have representation on there as well as then the typically what the staff has done is work with the city counselor of the district to appoint also representatives that they want on the committee.

So that's the taxing jurisdictions plus uh what has been some members of the city councilor uh has uh has been given the opportunity to appoint two.

That's awesome for representation.

A final question is when we say urban renewal plans, is that a legal choice for language, or is that it is a legal choice that is the way they're written in the statute.

Gotcha under its own house.

Yeah, that's the legal term statute.

And so that is the first piece that then has to go to the planning commission, then ultimately has to be required by city council.

So right.

That is the first step in the client in the process of establishing a rule.

So the blight study is what we would be working on.

Right.

Just anticipating you know the public response to that to that particular chart.

Yeah, and it's really new.

The Center for Economic Development Law has really advised Vicky and advised us on a new approach in the way the analysis of the study is.

It's not unfortunately blight still remains, but it's not the same process.

Right.

It's not it's looking at the investment, the level of investment, and the level of economic activity inside those those areas, not the actual conditions of property.

Now, conditions of property may be the result of that lack of investment, but it's really identifying the lack of investment in certain areas and what has the technology activity that was occurred.

And so that is really where the focus is on develop um developing a quote unquote unfortunately name by study is more as a lack of investment study and the root causes of that as well.

Um to some degree, I mean really it's documenting, you have to document that there's no investment.

So it would be more data-driven.

I mean, and whether you know whether you want to do that delve into the root causes of that, I think statutorily we have to move through that process.

Sure.

So, you know, in terms of meaning ticking the boxes on statutorily on what's required.

Um I think you I think you may not necessarily get into the actual root causes.

I mean, it will identify some of those, but it's really about there's no capital flowing in here, there's no dollars circulating, there's no building permit activity.

Those are the kind of analysis that are undertaken as part of it.

Again, unfortunately, that name, but it is a statutory requirement.

The name is statutory as well as urban renewal plans, it's a statutory name, and it is a statutory.

That's why we should call it something, yes.

I forgot.

I think that well, yeah, I think yeah, I mean, I I don't think we have a choice about right.

So thank you, Vicky.

Thank you.

Let's talk uh community development.

Um really um we wanted you you talked, I guess presented on the um community impact initiative.

There's there's no change there, so you saw that.

I think the one thing we wanted to highlight, I don't know if you guys have that link for uh can you guys pull up that link for we wanted to highlight the one thing we want to highlight is uh just so you know, our legacy Tulsa.org is up and running for Capatric Heights Greenwood Master Plan.

Uh and so we wanted to highlight that website as well as Michelle's going to highlight uh another website for um the Fair Oaks uh Innovation District that we that micro site that Jonathan stood up when she gets to her report.

Um we just want you to so our legacy Tulsa dot O R G.

So the um updates, um updates if you scroll down a little bit.

We don't have to go through this, but I wanted you to know that this the the um the website has been updated, it's live.

Gretchen has been working with TSW to get content on here.

So what is on here?

If you so the big thing is the implementation timeline, what has occurred, um, what the next steps are, and gives you an idea of where we are in the timeline.

And then the other thing is all the consultant teams are on here with their bios.

So we have you know the the three consultant teams on here that people can go and see, and so updates to the um project will be posted here as as well as the kind of the scope of what's going so what's ongoing.

So that was the extent of what we wanted to highlight, just FYI for you.

Um again, our legacy Tulsa.org up running live.

Gretchen's working with TSW on managing that.

So economic workforce development.

Okay, I bring my laptop because I gotta remember my details here.

Um Thanks, Gary, for that introduction to uh the where the work of the Fair Oaks Industrial Park.

You guys know that we had uh the announcement for Project Anthemeta this week, which is a huge deal, and it's been almost five years in the making to get us to this point.

Um very excited to have that first entry into the Fair Oaks Innovation Park.

Uh I'll add to that.

Uh last year we uh received a grant from Department of Commerce to do a site readiness analysis of the park itself.

And so we had they hired an outside consultant as a third party to come in and do this analysis for us.

Um they had a number of really good recommendations, and some of that was related to our marketing of the park.

Uh one of those is that we develop a standalone micro site for the innovation district or the innovation park.

Um and so last fall, uh Jonathan applied for a grant for another grant from commerce uh for marketing support.

And part of that marketing support was providing helping us fund a microsite for this.

So we keep like building on these things one after the other.

What's the microsite?

It's a it's a little website.

Not a full website.

It's a little microsite.

No let's just call it a website.

For that's a standalone website for for Fairhoa.

And so we were able to launch that ahead of the site selectors guild uh conference uh last month where we also they also recognize that as one of their ready sites one of their certified sites which was a fantastic deal and was able to profile that so hey and there we are the microsite that is the microsite the little website it's only like three pages so it's it's a little site.

We work with labor division to do that and so but then we also own the site and we can manage that and update it as we go along which is which is great.

Yeah.

Another thing I want to highlight separately is this thing right here.

This is a Vax Robotics playing piece and in our workforce development after school programs this is one of the playing types of playing pieces that their robotics programs use they have to stack them move them organize them with their automated systems or their program systems.

We have this one that has our name on it partner Tulsa as a gift from Darnaby Elementary which is located around 81st and memorial it's an elementary school and in February uh they were in that one of the top placers in the state robotics competition with over 70 different competing competing teams qualifying for the world which is later this I think it's in April but to say thank you to partner Tulsa for our sponsorship of the program they 3D printed this elementary schoolers with our logo on it by the way made this for us and presented this to us as our trophy for helping them achieve that accomplishment and so we're very excited to be partnering with after school programs including Darnaby Elementary to help them succeed and the fact that this is all this is just elementary schoolers and we also go all the way through high school it's fantastic.

I want to point this out also because you too and your company can have a cool little thing like this because we are also starting a process of planning for the next FY beyond this year beyond um 27 into FY28 for the funding for those programs going forward.

And so that's work that we're continuing with Tulsa innovation labs and the OP project.

So just a little token of the affection from the elementary schoolers K through five Linda we have a trophy case in the furniture absolutely there's I think everything else is kind of up there.

If you guys have any questions I'm glad to answer that what is that is that the airline the Latin American airline the second yeah um so LATAM is uh Latin America to Tulsa it's a program of um Tulsa venture studios I think Tulsa Venture Capital um which is a GKFF entity that is working on attracting and helping locate Latin American based biotech companies to Tulsa and it's so it's a specifically focused recruiting venture a lot of agtech um and biotech and so recruiting those early stage companies and then helping them to locate and grow here in Tulsa so a lot of Colombian Argentina etc.

Okay was doing yeah so it's not the airline no no sorry that was I was probably an easy yes or no but all right I think that concludes the staff report are there any trustee requests for future agenda items relevant to trespass I don't have an agenda item but the reason I couldn't find the parking report was I was looking for the whole parking report and I would like the whole parking report to be included in our back maybe I'm the only one who reads it but after 16 years of reading every page of it I want every month I would like to continue.

Alright noted other requests for agenda items if not I'm not aware of any new business from the trust and so without objection we are adjourned.

And so without objection, we are adjourned.

I don't know if there would be any meaning a care that does doesn't stop on that one.